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GOv-RAT

F. T "1

MAR 17 1882

MEMRANDUJM Date: March 16, 1982

TO : Distribution

FRCM : CM/SOD, Donald Dickie

SUBJET: Grant No. AID/PHA-G-1167 between A.I.D.

and International Institute of Rural Reconstruction

This transmits one copy of a Negotiated Indirect Cost Rate Agreement dated

March 8, 1982 . This Agreement is also Amendment No. 8

to the subject grant

The purpose of this Amendment is to establish final and/or provisional

indirect cost rates.

If additional copies are required, please ontact CM/SOD/OSC.

DISTRIBUTION: CM/SD/SUP, Mrs. B. Lewis aM/SD/SUP, Mrs. Sarah Lewis SERVFM/PAD, Mr. P. Amos AAG/q, Mr. A. LeBlanc (2 copies)

Contracting Officer, C4/ SOD/PDC , E. Thomas

Project Manager, PDC/PVC, H. Datta

USAID/

STAT Section

YJAR 18 198Z

E T" R''ED

UNITED STATES INTERNATIONAL DE',ELOPMENT COOPERATION AGENCY

DEVELOPMENTFOR INTERNATIONAL- AGENCY0RI GI NAL WASHINGTON, D.C. 20523

NEGOTIATED INDIRECT COST RATE AGREEMENT

Date March 8, 1982

SUBJECT: Indirect Cost Rates for Use in Cost Reimbursement Type Agreements With the Agency for International

Development (AID)

REFERENCE: DCAA Audit Report No. 6171-2C160286-2-206 dated October 23, 1981.

CONTRACTOR: International Institute of Rural Reconstruction or 1775 Broadway

GRANTEE: New York, NY 10019

PART I -NEGOTIA TED INDIRECT COST RATES (%)

Effective Period Type From Through Overhead Rate

Final 1-1-80 12-31-80 23

Provisional 1-1-81 Until amended 23

Base of Application

Total direct costs but excluding equipment,and capital expenditures.

Acceptance of the rate(s) agreed to herein is predicated upon the conditions: (1) that no costs other than those incurred by the grantee/contractor were included in its indirect cost rate proposal and that such costs are legal obligations of the grantee/contractor; (2) that the same costs that have been treated as indirect costs have not been claimed as direct costs; (3) that similar types of costs have been accorded consistent treatment; and (4) that the information provided by the grantee/contractor which was used as the basis for acceptance of the rate(s) agreed to herein isnot subsequently found to be materially incomplete or inaccurate.

AID 1420-47 (8-80) (See Reverse)

PARTI ITEMS NORMALLY TREATED AS DIRECT COSTS

PART III- SPECIAL TERMS AND CONDITIONS

Pursuant to 7-3.705 of the Agency for International Development Procurement Regulations (AIDPR), the negotiated indirect cost

rates set forth in Part I of this Agreement are incorporated into AID Agreements shown below. This Agreement shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance proviced for in th- Contracts or Grants listed below or any other Agreement between the parties.

Contract/Grant Number Amendment Number Project Number

AID/PDC-0150-G-00-1020 5 938-0150

AID/PHA-G-1167 8 932-0098

ACCEPTED-, // A

BY . &C,... U

/ / Ping-sheng Chin

Printed or Typed Name

Vice President Title

.---- Donild B. flicki CONTRACTING OFFICER Overhead and Special Costs Branch Services Operations Division Office of Contract ManagementAgency for International Development

March 12, Date

1982

DISTRIBUTION: CMROD AFR NE LA ASIA

CM/COD AN PE OTR

X CM/SOD PDC x

X x

OTHER AAG/W CM/SD/SUP FM/PAD

x PDC/PVC

AID 1420-4? (8-80) back

MEMORANDUM Date: April 20, 1981

TO : Distribution


SUBJET: Grant No. AID/pha-G-1167 between A.I.D.



April 9, 1981 This Agreement is also Amendment No. 1 "r


The purpose of this Amndment is to establish final and/or provisional


If additional copies are required, please contact CM/SOD/OSC.

DISTRIBUTION: CM4/SD/SUP, Mrs. B. Lewis 04/SD/SUP, Mrs. Sarah Lewis SER/FM/PAD, Mr. P. Amos AAG/W, Mr. A. LeBlanc (2 copies)

Contracting Officer, CM/SOD/PDC E.Thomas

Project Manager, PDC/PVC H. Datta

USAID/

STAT Section JUIN ?, tj IoI

JUN 261981EN TEIQL ENTERED

Li

UNITED STATES INTERNATIONAL DEVELOPMENT COOPERATION AGElCY

AGENCY FOR INTERNATIONAL UEVELOPMENT

WASHINGTON. D.C. 20523

NEGOTIATED INDIRECT COST RATE AGREMENT

Date April 9, 1981

SUBJECT: Indirect Cost Rates for Use in Cost Reimbursement Type Agreements With the Agency for Intern-tional Development (AID)

REFERENCE: IG Audit Report No. 0-000-81-56



PART I - NEGOTIATED INDIRECT COST RATES (%)


Final 5-6-79 12-31-79 19.2

Provisional 1-1-80 Until amended 19.2

Base of Application

Total direct costs but excluding equipment and capital expenditures

Acceptance of the rate(s) agreed to herein is predicated upon the conditions: (1) that no costs other than those incurred by the grantee/contractor were included in its indirect cost rate proposal and that such costs are legal obligations of the grantee/contractor;(2) that the same costs that have been treated as indirect costs have not been claimed as direct costs; (3) that similar types of costshave been accorded consistent treatment; and (4)that the information provided by the grantee/contractor which was used as the basisfor acceptance of the rate(s) agreed to herein isnot subsequently found to be materially incomplete or inaccurate.


PART I- ITEMS NORMALLY TREATED AS DIRECT COSTS

PART III - SPECIAL TERMS AND CONDITIONS

Pursuant to 7-3.705 of the Agency for International Development Procurement Regulations (AIDPR), the negotiated indirect cost rates set forth in Part I of this Agreement are incorporated into AID Agreements shown below. This Agreement shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance provided for in the Contracts or Grants listed below or any other Agreement between the parties.


AID/pha-G-1167 6 932-0098

AID/PDC-0150-G-00-1020-00-1 1 938-0150

ACCEPTE~P. BY /- 4 4Donald B. Dickie

Ping-sheng Chin Printed or Typed Name

Vice President Title

CONTRACTING OFFICER Overhead and Special Costs Branch Services Operations Division Office of Contract ManagementAgency for InternLtional Development

rfm

April 14, 1981 Date

DISTRIBUTION: CM/ROD AFR NE LA ASIA b

AID 1470-47 (B-80) back

CM/COD AN PE OTR

x CM/SOD PDC x

X

X

OTHER AAG/W CM/SD/SUP FM/PADFM/PA

x PDC/PVC

"

VaE P 1,7 190q

MWPRANDtJM Date: September 16, 1981

TO : Distribution

FROM : CM/SOD, Dorald Dickie

SUBJECT: Grant - No. AID/pha-C-1167 between A.I.D.


This transmits one copy of a Negotiated Indirect Cost Rate Agreemnt dated

September 3, 1981 . This Agreement is also Amendment No. 7


The purpose of this Amendment is to establish final and/or provisional



DISTRIBUTION: CM/SD/SUP, Mrs. B. Lewis C1/SD/SUP, Mrs. Sarah Lewis SER/FM/PAD, Mr. P. Amos AAGAq, Mr. A. LeBlanc (2 copies)

Contracting Officer, CM/SOD/PDC , E. Thomas

Project Manager, PDC/PVC, H. Datta

USAID/

41''

, ' . .,

4$.d3.r

UNITED STATES INTERNATIONAL DEVELOPMENT COOPERATION AGENCY

AGENCY FOR INTERNATIONAL DEVELOPMENT

WASHINGTON, D.C. 20523

NEGOTIATED INDIRECT COST RATE AGREEMENTORIGINAL Date September 3, 1981

SUBJECT: Indirect Cost Hates for Use in Cost Reimbursement Type Agreements With the Agency for International Development (AID)

REFERENCE: IIRR Proposal dated July 16, 1981, and Discussions with Assistant Treasurer on September 2, 1981

CONTRACTOR: International Institute of Rural Recentruction or 1775 Broadway


PART I - NEGOTIA TED INDIRECT COST RA TEE %)



Base of Application

Total direct costs but excluding equipment and capital expenditures.

Acceptance of the rate(s) agreed to herein is predicated upon the conditions: (1) that no costs other than those incurred by the grantee/contractor were included in its indirect cost rate proposal and that such costs are legal obligations of the grantee/contractor;(2) that the same costs that have been treated as indirect costs have not been claimed as direct costs; (3) that similar types of costshave been accorded consistent treatment; and (4) that the information provided by the grantee/contractor which was used as the basisfnr acceptance of the rate(s) agreed to he- ein is not subsequently found to be materially incomplete or inaccurate.


PARTIl-ITEMS NORMALLY TREATED AS DIRECT COSTS

JA. PART/l -SPECIAL TERMS AND CONDITIONS

Pursuant to 7-3.705 of the Agency for International Development Procurement Regulations (AIDPR), the negotiated indirect-cost rates set forth in Part I of this Agreement are incorporated into AID Agreements shown below. This Agreement shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance provided for in the Contracts or Grants listed below or any other Agreement between the parties.


AID/pha-G-1167 7 932-0098

AID/PDC-0150-G-00-1020-00-1 3 938-0150

ACCEP T ED:Q , 90Q BY Donald B. Dickie

el

V den,.Agency

n

CONTRACTING OFFICER Overhead and Special Costs Branch Services Operations Division Office of Contract Management

for International Development

rfm

Date

DISTRIBUTION: CM/ROD AFR NE LA ASIA

AID 14,20-47 (8-80) back

CM/COD AN PE OTR

CM/SOD X PDC X

x x


x PDC/PVC

APR 2 0 1981

MEMORANDUM Date: April 20, 1981

TO : Distribution


SUBJECT: Grant No. AID/pha-G-1167 between A.I.D.



April 9, 1981 This AgreEment is also Amendment No. 6


The purpose of this Amenrdment is to establish final and/or provisional



DISTRIBUTION: CM/SD/SUP, Mrs. B. Lewis CM/SD/SUP, Mrs. Sarah Lewis SER/FM/PAD, Mr. P. Amos AAG/K, Mr. A. LeBlanc (2 copies)

Contracting Officer, CM/SOD/PDC , E.Thomas

Project Manager, PDC/PVC H. Datta

USAID/


AGENCY FOR INTERNATIONAL DEVELOPMENT

WASHINGTON, D.C. 20523

NEGOTIATED INDI RECT COST RATE AGREEMENTORIGINAL Date April 9, 1981 SUBJECT: Indirect Cost Rates for Use in Cost Reimbursement Type Agreements With the Agency for International

Development (AID)

REFERENCE: IG Audit Report No. 0-000-81-56



PART I- NEGOTIATED INDIRECT COST RATES (%)

Effective Period

Type From Through Overhead Rate

Final 5-6-79 12-31-79 19.2


Base of Application

Total direct costs but excluding equipment and capital expenditures

Acceptance of the rate(s) agreed to herein is predicated upon the conditions: (1)that no costs other than those incurred by the grantee/contractor were included in its indirect cost rate proposal and that such costs are legal obligations of the grantee/contractor;(2) that the same costs that have been treated as indirect costs have not been claimed as direct costs; (3) that similar types of costs have been accorded consistent treatment; and (4) that the information provided by the grantee/contractor which was used as the basis for acceptance of the rate(s) agreed to herein is not subsequently found to be materially incomplete or inaccurate.


PART II- ITEMS NORMALLY TREATED AS DIRECT COSTS

PART II -SPECIAL TERMS AND CONDITIONS

Pursuant to 7-3.705 of the Agency for International Development Procurement Regulations (AIDPR), the negotiated indirect cost

rates set forth in Part I of this Agreement are incorporated into AID Agreements shown below. This Agreement shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance provided for in the Contracts or Grants listed below or any other Agreement between the parties.


AID/pha-G-1167 6 932-0098

AID/PDC-0150-G-00-1020-00-1 1 938-0150

ACCEPTED Q "A P

BY. "Donald B. Dickie

Ping-sheng Chin Printed or Typed Name

Vice PresidentTitle

CONTRACTING OFFICER Overhead and Special Costs Branch Services Operations Division Office of Contract Management Agency for International Development

April 14, 1981 Date

DISTRIBUTION: CM/ROD AFR NE LA ASIA

CM/COD AN PE OTR

x CM/SOD PDC x

x x


x PDC/PVC

AID 1420-47 (8-80) back

__ __ __

,A ,SER/CM/SD/SUP Action SER/CM/SD/SUP ActionCONTRACT/GRANT/COOPERATIVE AGREEMENT DATA SHEET Monitor MVS ffce/SOD/PDC

INSTRUCTIONS: AID/W- Complete 4 copies of the form. Original SER/CM/SD/SUP Statistical Section Copy; Copy 2 SER/CM/SD/SUP Administrative Copy

Copy 3 Contracting Officer's Copy; Copy 4 SER/CM/SD/SUP Admin. (Suspense) Copy.

Mis-ions. Complete 2 copies of tile form. Original SER/CM/SD/SUP Statistical Section Copy, and Copy 2 will be retained in the Missions.

PART IA.

Contractor/Grantee Name International Institute of Rural Reconstruction

l'lO/T Number Appropriation Number Allotment Number Poject Number 932-0098-73-3805244 72-1191021.6 046-38-099-00-76-01 932-0098

Project Title International Institute of Rural Reconstruction (IIRR)

Amount of this PIO/T Project Manager's Name and Office Symbol Contractor's D-U-N-S Number$45,000l PDC/PVC: R.E. Ullrich

Negotiator's Typed Name Signa I c- ,1ff r1;,cS _r , -.s. DateC7/ka12 Contract/Grant Officer's Typed Name Signature Date '

PART 1B. ) Contract/Grant Number Type Order Order Number Amendment/Modification 1Date PIO/T Received by CM/SD/SUFAID/Pha-G-1167 Nuber or Mission Contr~;U~

PART II. EffectiveqDate of Document Signature ate of Document Estimated Complelion Date Contract/Grant (undefthrough

I_ a )!s )O _ _ (da te) __ -Host Country Institution (Universiy Campui Coordinator (University Amount Obligated/Deobligated/ Cumulative Obligation thru thiscontractONL Y) contract ONLY) Subab Action ..y this ActionAcoted//Sbohated by hsA to

:, / -iC) - , 20 PART Ill. Description of Contract/Grant: Please 'X' ONLY ONE item under each heading. IF OTHER, please specify. (Complete both pages I and 2). NOTE: Not to be

completed for Amendment or Modification Actions.

M03 - TYPE ACTION El G. Unsolicited Propo al (AIDI'R El C. Individual (Non-personal service) ol Contract/Grant/Cooperative 7-3.101-50(b)(6))0. Agreement CQD. Individual (l'ersonal Service) 1lI. Task Order (BOA)* El H. Procurement to he Performed by the Con- El E. University/Other Educational Institutions

F.El 2. Work Order (IQC)* t' tractor in Person (AfDPR Fl Non-Profit Organization, Institutions (other EO 3. Delivery Order (Ret~lments) * 4. Ordq" 7-3.101-50(b)(1)) than EdPuchs 1. -3.101-50(b)l 7-.10 -5 (b)4) or PVO)

O4.Purchaserd ? ' I. Sole Source (AII)'R 7-3.11-50(b)(4)) G. Private Voluntary Organi7ation (PVO) *If 1, 2, or 3 have an 'X', complete NI L J. Impairment of Foreign Policy Objectives E H. International Agricultural Research Organi-

M04 - CONTRACT/GRANT TYPE " (AIDIR 7-3.101-50(b)(7)) zationEl O. MOA, (BOA, BMA, etc.) i ,'/". > , 1K (a eecD I'R I-I.713-) a o

' El(e 8(d) Selection (PR 1-1.713-1) 0 1. Public International Org.,nizations (UN

El 1. Fixed Price (Specify: Fb ,"ND, 1,PEPA, D L. Grant (Handbook 13) Agencies, ICRC World Dank, etc.)

FPI) I/El/2' . -" NI. Do Not Use (HB 13, Chapter 5)o 2.Cost Reimbursement (Spefvy: CR, CPFI', El N. Cooperative Agreement (Handbook 13)CS, CP,,F, CPIF) El 0. Small Bus-ness Set-Aside (FPR 1-1.706-8) M08 - TYPE AWARD

El 3. . j.per.'tive Agreement 0l 1. Overseas Procuring Activities IAIDPR El A. SB Set-Aside - Awarded to Non-Minority 0l 4. Grant - General Support* 7-3.101-50(b)(2)) El B. SB Set-Aside - Awarded to Minority -El 5. Grant - Specific Support* M06 - TYPE SERVICE El C. SB Not Set-Aside - Awarded to Non-Minority El 6. Grant - 21 1(d)* El A. Training of Participants El D. SB Not Set-Aside - Awarded to Minority 0l 7. Do Not Use El B. Technical Assistance (Program, Project El E. 8(a) SBA Awarded to Non-Minority (Womeno] 8- IQCs related except A & EServices) Owned, Veterans, etc.) El 9. Host Country Contract/Grant* El C. A & E Services El F. 8(a) SBA Awarded to Minority *Complete ONLY through M51. El D. Construction El G. Personal Service Contract- Non-Minority MOS - SELECTION I'ROCEDURES El E. Research El H. Personal Service Contract - Minority El A. Formally advertised (IFB) (AIDPR 7-2.4 & El F. Technical Services to AID (other than train- El 1. Individu lNon-Personal Service Contract

I PR 1-2.4) ig; usually operating expense) Non-Minority El B. Ne.otiated Price Competition, General El G. Tran,ing Service for AID El J. Individual Non-Personal Service Contract -

Procedure (RI 1) (AIDPR 7-4.56) El H. Equipment, Materials, Supplies, Commodities Minority El C. A L E (AIDPR 7-4.10) El 1. Translation Service El K Not Small Business (Univ., Non.Profit, LargeEl D. Ed. Inst. and/or Int'l Reserch (AIDPR M07 - TYPE CONTRACTO R/GRANTEE Ilirms) Non-Ninority

7-4.57) El A. Firm - All profit-making firms (other than El L. Not Small Business (Univ., Non-Profit, LargeEl E. Collaborative Assistance (AIDI'R 7-4.58) A & E) Firms) Minority El F. Predominant Capability (AIDP'R El B. A & E lrms El M. U.S. Government

7-3.101-50(b)(3)) (Contintied on Page 2) AID 1420-49 (1-79) - l'age I

UNITED STATES INTERNATIONAL DEVELOPMENT COOPERATION AGENCYOCT 1980

*AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523

ORIGINAL

2S3SEP 1988Mrs. Ping-sheng Chin

Vice President and Secretary INTERNATIONAL INSTITUTE OF RURAL RECONSTRUCTION

1775 Broadway

New York, NY 10019

SUBJECT: Grant No. AID/pha-G-1167

Amendment No. 5

Dear Mrs. Chin:

Pursuant to the authority contained in the Foreign Assistance Act of

1961, as Emended, the Agency for International Development (hereinafter

referred to as "A.I.D." or "Grantor") hereby grants to the International

Institute of Rural Reconstruction (hereinafter referred to as "IIRR" or

"Grantee") the additional sum of $45,000 to provide further support for a

program to strengthen IIRR's rural. reconstruction program as more fully

described in the attachment to this Grant entitled "Program Description".

The funds provided herein are obligated as of the date of this

letter and shall apply to commitments made by the Grantee in furtherance

of program ictivities during the period September 6, 1980 through December 5,

1980. The total commulative obligation under this Grant is now $571,240.

The subject Grant is hereby further amended as follows:

Under Attachment A, delete Paragraph F. Budget in its entirety and

insert in lieu thereof the following:

"The funds provided herein shall be used to finance the following

items:

ORIGINAL

-2-

FR: 05/06/77 FR: 05/06/78 FR; 05/06/79 Category TO: 05/05/78 TO: 05105/79 TO: 12/05/80 TOTAL

Salaries & Fringe

Benefits........ $ 40,653 $ 53,856 $183,320 $277,829

Consultants ....... -0- 11,375 23,160 34,535

International Leadership Training........ 5,792 23,303 21,315 50,410

Travel ............ 6,982 24,664 35,860 67,506

Publications ...... 2,575 6,054 5,945 14,574

Other Direct Costs 5,900 16,630 49,630 72,160

Indirect Costs .... -0- -0- 54,226 54,226

TOTAL ........ $61,902 $135,882 $373,456 $571,240

The Grantee may not exceed the total amount obligated. Adjustments

among the line items are unrestricted. The Grantee shall provide maintenance

of plant and facilities with its own funds."

Except as expressly herein %mended, the subject Grant is in all respects

ratified, confirmed and continued in full face and effect in accordance with

its terms.

Please sign the original alid all copies of this letter to acknowledge

your acceptance of this amendment. You may retain one copy of this amendment

for your files. Plesae return the original and all remaining copies, includ

ing all those stamped "Funds Available", to this office.

Sincerely yours,

Edward H. Thomas Grant Officer Seivices Operations Division Office of Contract Management

-3-

ACCEPTED:

INTERNATIONAL INSTITUTE OF RURAL RECONSTRUCTION

BY: / TYPED NAMIE: x/- .

TITLE: e ? f ,de /

DATE: C & ( '

Fiscal Data

PIO/T Number: 932-0098--73-3805244 Appropriation Number: 72-1191021.6 Allotment Nu-iber: 046-38-099-00-76-01 Amount Obligated: $45,000 Cumulative Obligation: $571,240 Grant Term: 5/6/77 - 12/5/80

FUND AV LABLE

SEP,2, 980

Progrrlktcctg. Division

I OFFICE OF Fl011A!OCIAL MANAGEMENT

ASSURANCE OF COMPLIANCE WITH THE AGCY1CY FOR INTERNATIONAL DEVEIOPMENT REGUIATION UNDE1 TITLE VI

OF THE CIVIL RIGHTS ACM OF 1964

/ / A/' (hereinafter called the "Grentee") (Name of Grantee)

HEREBY AGREES THAT it will comply with title VI of the Civil RLght3 Act of 1964 (P.L. 88-352) and all requirements imposed by or pursuant to the Repulation of the Agency for International Development (22 CFR Part 209, :,Q FR 317) issued pursuant to that title, to the end that, in accordance with title VI of that Act and the Regulation, no person in the United States shall, on the ground of race, color, religion, sex or national origin, be excluded from participation in, be denied the benefits of, or be other.,'i-. subjected to discrimination under and progrem or activity for which tl.-. Grantee receives Federal finax~cial assistance from the Agency; and FJB. GIVES ASSURANCE THAT it will immediately take any measures neceisar" o effectuate this agreement.

If any real property or structure thereon is provided or improved with the 'aid of Federal financial assistance extended to the Grantee by the ALccyo',

this assurance shall obligate the Grantee, or in the case of any trarsfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal finEncial assistance is extended or for another purpose Jnvolving the provision of similar services or benefits. If any personal property is so provided, this assurance shall obligate the Grantee for the period during which it retais ownership or possession of the property. In all other cases, Thi: assurance shall obligate the Grantee for the period during which the Federal financial assistance is extended to it by the Agency.

THIS ASSURANCE is given in consideration of and for the purpose.f(,tin. any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Gramntea by the Agency, including installment payments after such date on accoun.t cf applications for Federal financial assistance which were approved befor- such date. The Grantee recognizes and agrees that such Federal financial assistance will be ertended in reliance on the representations and agreements made in this assurance, and that the United States shall have the rle'., c: seek judicial enforcement of this assurance. This assuirnce is binding cr. Grantee, its successors, transferees, and assignees, and the person o:' persons whose signatures appear below are authorized to sign this assu'.rco on behalf of the Grantee.

(Gran7TeeI

BY(Signature) (_ ______

TYPED NAME 7/- . . e 1 DATE

~-..- ~ . .SERIC/SD/SUP Action SER/CM/SD/SUAciCONTRACT/GRANT/COOPERATIVE AGREEMENT DATA SHEE , Monlt",EC/JB" [0rcc : OD/PD

APJYL OINSRUCTINS:Compete 4copis of he fom. inl SER/CM/SD/SUP Statistical*Section. Cpy; Copy 2 SER/C//SPAmnsate4 Cop3 Contractng Officer, sCpy; Copy 4 SER/CM/SD/SUP Admi. (Suspense)Copy.1.iJ .. s.-Complrte 2copies of the form. 'Original SER/CM/SD/SUPStatistlcal Section Copy, and Copy 2 will be retained n the Misslo

C6ntractor/Grantee Name . . " -PART . - " . '. Inh enationl' ua .Reconstruction Movement Development Program

PIO/T Number . Appropriation Number Allotment Number .,:roject Number.

2f1o6' 1 946-38'-099-00-76 -0 932-00918 ~'Project Title .. Vxei i n fPrgrmurm from Ma 5 980 to September 5,. 1980 kr6unt of this PIO/T Project Manager's Name and Office'Symbol . . Contractor's D-U--N-S Number

o atrTyped Name SIgna r .....C-n r~l 'Date . . . ., Date : .| ;;' .. ,.

Contract/Grant 0fcer syped Name Slguature': " Date.

- PART,B. .-. ' Contract/Grant Number Type Order Order Number Amendmentodificatn Date PIO/T Received by CM/SD/SU otrat/PG N m r, y Or e .. . " ,or Mlision Contra ctOffice .,"R I .umb.'/, "AID/PHA-G

EffectIV5Dat of Document SIaature Date of Document, Est!mtpd C0ppletio Dt ContraIct/G-ra'nt fu- didthrough. Effefs Cordhadr (University_

Host Cbuntry Institution (University Caus Coordihator (Uiver .. AmoUnt Obtigated/Deobligated/ Cumulative Obligation thru this . c"ntractONLY) J contractONLY) . Subobligated by this Action'. . Action

PARTIIll L -. Description of Contract/Grant: Please 'X' ONLY ONE item under each' heading. IF OTHER, please specify. (Complete both pages Iand 2). NOTE: Not to be completed for Amendment or Modification Actions. ,- .-. -'-

ZMO3- TYPE '.CTION . 0 G. Unsolicited Proposal (AIDPR . 0 C. Individual (Non-personal service), , 0. Contract/Grant/Cooperative Agreement 7.3.101-0S(b)(6)) 00 D. Individual (Personal Service)

0 1.-:Task Order (BOA) 0 H pr eent tobe Performed by,the Con. 0 E. Univiersity//ther Educational Institutionsi .0,2. WYork Order. (IQC). ra. 1 n '( 01.. Non-Proflt Organization, Institutions (other.0 . Delivery Order (Requlrements)* a4 fl= than Ed or PVOI?: b.:)

04. Purchase Order . - -" 0 S z (Iolv4) G. Private Voluntary Organization (PVO) ifl,2;'or 3 have an 'X', complete M12 ONLY. J. Impairment of Foreign Policy Ob ectives 0 H. International Agricultural Research Organi.

M04. CONTRACT/G RANT TYPE (AIDPR 7-3.101-50(b)(7)) "zation- i S. 0. MOA, (BOA, BMA,etc.) . 0 K. 8(a) Selection (FPR I 1.713-) 0L- PublIc International Organizations (UN

.:r0 . ,Fixed Price (Specify: FFP, FPRD, FPEPA, L.Grant (Handbook 1'3). 'Agencies, ICRC World Bank, etc.).FPI) . . M.Do Not'Use -. .? >1- 1 C"' 5)

0 2."CostReimbursement (Specify: CR, CPFF,, N Cooperative Agreement (Handbook 13) (HB 13 ChapterS)CS, CPAF, CPIF) . 0. Small Business Set Aside (FPR 11'.706-8)' MOB-TYPE AWARD

0P. Overseas ProcuringActivitles (AIDPR, to Non-Minority ..4. Grant-General Support* 7-3.10:I-0(b)(2))- 0 B. SB Set-Aside Awarded to Minority 0[3. Cooperative Agreement 3 . - A.,SB Set-Aside -Awarded

01 5. Grant- Specific Support* M06 - TYPE SERVICE . 0 C. 'SB Not Set Aside -Awarded to:NonMinori 0 6. Grant - 21 (d)* 0 A Traiing of Participants . -D.SB Not Set-Aside- Awarded to Minority

7.7.Do Not Use , .. IQCs . .related except A &E Services) Owned, Veterans, etc.). . 0,9. Host Country Contract/Grant*, / 0 C. A& E Services " . . F. 8(a)'SBA Awarded to Minority, .

0i . :. . r I 0[]B. Technical Assistance (Program, Project _E. 8(a) SBA Awarded toNon-Minority(Womez

t: *CompleteONLY through M51.:, 0 D.DConstrIuction - . El G. Persial Service'Contrac.- Non-Minority MoB. -SELECTION PROCEDURES ' 0 E. Research..' ". . 0.. H. PerskGal Service Contract -"Minority 0[A. Formally advertised (IFB) (AIDPR 7-2.4 & '0 F. Technical Services to AID (other than train- 0 1. Individual Non-Personal Service Contract.

'FPR i-2.4), . . . Ing; usuilly operating expense),- ' " .. I . Non-Minority 0' B. Negotiated Price Competition, General 03 G. Training Service for'AID" 0 J. Individual Non-Personal Set uice'Contract

...Procedu-re (RFP) (AIDPR7-4.6) ' H.Equipment, Materials, Supplies' Commodities Minority o C.A & E (AIDPR 7-4.10) U.0 I 'TranslationService , . . Not Small Business (Univ., Non-Profit, Large'LJ D. Ed.:'Inst.; :.,and/or,.TYPEInt'l Research (AIDPR M07"TYPE CONTRACiO/.R., ' .. .. Firms) NonMinority:...CO-T ACTOR/GRANTEE . . . ... ) I

74.57) 0 A. Firm - All profit-making firm's (other than 0 L Not Small Business (Univ, Non-Profit, Large~r. 0E. Collaborative Assistance, (AIDPR 7-4.58) A &,E) } [( Fim)MnrtB A E irms ' ' . [ M. U.SGovernment - ' . . '[ " O F. Predominant Capability (AIDPR B. A&EFrms*0

.. A 7-3.101-40(b)(3)) (Contiedon P 2 jj 'AID 1420-49 (1-79). Page I,',:~'ntne n ae2


AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON. D C 20523

Mrs. Ping-sheng Chin Vice President & Secretary

International Institute of

Rural Reconstruction

1775 Broadway

New York, New York 10019

Subject:

Dear Mrs. Chin:

S6 MAR 1980

Grant No. AID/pha-G-1l67

Amendment No. 4 PIO/T No. 3899234 A#l


1961, as amended, the subject Grant is hereby amended to extend the

completion date from "May 5, 1980" to "September 5, 1980".

The total cumulative obligation under this Grant remains at $526,240.

The subject Grant is hereby further amended as follows:

A. Under Attachment A, delete Paragraph F. Budget in its

entirety and insert in lieu thereof the following:

"The funds provided herein shall be used to finance the

following items:

Category

Salaries & Fringe

Benefits

Consultants

International Leader

ship Training

Travel

Publications

FR:5/6/77 FR:5/6/78 FR:5/6/79

TO:5/5/78 TO:5/5/79 TO:9/5/80 Total

$40,653 $ 53,856 $157,820 $252,329

-0- 11,375 22,160 33,535

5,792 23,303 21,315 50,410

60982 24,664 27,860 59,506

2,575 6,054 5,945 14,574

- 2

FR:5/6/77 FR:5/6/78 FR:5/6/79 Category TO:5/5/78 'TO:5/5/79 TO:9/5/80 Total

Other Direct Costs $ 5,900 $ 16,630 $ 45,630 $ 68,160

Indirect Costs -0- -0- 479726 47,726

Grand Total $61,902 $135,882 $328,456 $526,240

The Grantee may not exceed the total amount obligated. Adjust

ments among the line items are unrestricted. The Grantee shall provide

maintenance of plant and facilities with its own funds."

B. Under Attachment A, Section G. Overhead Rate, delete the

date "May 5, 1980" and insert in lieu thereof "Until Amended".

Except as expressly herein amended, the subject Grant is in all

respects ratified, confirmed and continued in full force and effect in

accordance with its terms.

Please sign the original and seven (7) copies of this letter to

acknowledge your acceptance of this amendment. Please return the original

and six (6) copies of this letter to my office.

Sincerely yours,

Edward H. Thomas Grant Officer Services Operations Division Office of Contract Management

ACCEPTED:

INTERNAMAL INSTITUTE OF RURAL RECONSTRUCTION

BY: _______IC-

TYPED NAME: Ping-sheng Chin

TITLE: Vice President

DATE: April 7, 1980

k6%

-3-

Fiscal Data

Project Number: 932-0098 Appropriation Symbol: 72-1191021.6 Allotment Number: 946-38-099-00-76-03 Amount Obligated by Amendment: -0-Total Dollars Obligated by Grant: $526,240 Cognizant Technical Office: PDC/PVC

AUG 9 ig7

DEPARTMENT OF STATE AGENCY FOR INTERNATIONAL DEVELOPMENT

WASHINGTON. D.C 20523

i'I NA., Vice

Mrs. Ping-sheng Chin *"~Ct N

N.- //iL . Vice President and Secretary :'Ject CO-,----

International Institute ofRural Reconstruction,-

, ticlln.t--,_

-

1775 Broadway 1 l2 1 1 . *----- z.

New York, New York 10019 ",. " ,

Subject: Grant haG-ll67-oT -/. Amendment No. 2 PIO/T No. 932-0098-73-3899234

Dear Mrs. Chin:


1961, as amended, the Agency for International Development (hereinafter

referred to as "AID" or "Grantor") hereby grants to the International


"Grantee") the sum of One Hundred Sixty Eight Thousand Dollars ($168,000)

to provide further support for a program to strengthen IIRR's institution

al capability to plan, design and evaluate its integrated and internation

al rural reconstruction program as more fully described in the attachment

to this Grant entitled "Program Description".

The funds provided herein are obligated as of the date of this letter

and shall apply to commitments made by the Grantee in furtherance of pro

gram objectives during the period May 6, 1979 through May 5, 1980. The

total cumulative obligation under this Grant is $526,240.

The subject Grant is hereby amended as follows:

1. Attachment A - Section C.2. - Delete in its entirety and insert

-2

in lieu thereof the following:

"During the second year of the Grant, the International Leadership

Training will be scheduled and conducted for at least 40 or more

trainees. The Field Operation programs developed the first year will

bc refined during the second. Written materials on lIRR's program

will be produced and disseminated to affiliates and other interested

agencies, and conferences and seminars will be held for discussion

and collaboration purposes."

2. Attachment A - Section C.4. - Add the following sentences:

"Two new staff members will be hired; one will be concerned with

reports and documentation,:and the other will assist the International

Leadership Training Director. Both will be experienced in their re

spective fields of activity'(reports and documentation and in train

ing management, respectively)."



"Short-term consultants will be hired and will work with the new

program and evaluation staff on planning, evaluation, and on improving

and refining IIRR's three components, Field Operations and its

International Extension and International Leadership Training compo

nents in particular. Both staff and consultants will also advise on

developing linkages and collaborative projects with other development

agencies."



"IIRR's President and Vice President will take part in the

evaluation of all aspects of IIRR's programs and projects."

-3

5. Attachment A - Section D.2. - Delete in its entirety and insert in

lieu thereof the following:

"The International Leadership Training component will be training

annually 40 or more LDC leaders in an expanded program."

- Delete the words "on a semi-annual6. Attachment A - Section D.3.

basis".

7. Attachment A - Section F - Delete in its entirety and insert in

lieu thereof the following:

"The funds provided herein shall be used to finance the following

items:

FR:5/6/i7 FR:5/6/78 FR:5/6/79

Category TO:5/5/78 TO:5/5/79 TO:5/5/80 Total

Salaries & Fringe ,,-:$ 45,447 $125,000 $217,100Benefits $40,653

-0- 12,500 15,000 27,500Consultants

International Lead80,300ership Training 5,792 24,508 50,000

Travel 6,982 17,928 34,555 59,465

4,000 10,000 16,575Publications 2,575

Other Direct Costs 5,900 34,000 45,000 84,900

46,400 46,400Indirect Costs -0- -0-

Grand Total $61,902 $138,383 $325,955 $526,240

The Grantee may not exceed the total amount obligated ($325,955a.

including a pipeline amount of $157,955). Adjustments among line

items are unrestricted.

b. The Grantee shall provide maintenance of plant and facilities

with its own funds.

-4

8. Attachment A - Add new Section G entitled "Overhead Rate" as

follows:

"Pursuant to the provisiors of Standard Provision No. 5 "Negotiated

Overhead Rates - Other Than Educational Institutions", an overhead

rate shall be established for the Grantee's final accounting period

during the Grant. Pending establishment of a final rate for the

period beginning May 6, 1979 and ending May 5, 1980p provisional

payments on account of allowable indirect costs shall be made at

the rate of 16.5% applied to total direct cost less equipment and

capital expenditures.

9. Attachment B - Add new Standard Provision No. 28 entitled "Alterations

in Standard Provisions" attached hereto as Attachment B (Supplement).

Except as expressly herein amended, the subject Grant is in all respects

ratified, confirmed and continued in full force and effect in accordance with

its terms.

Please sign-the original and seven (7) copies of this letter to ac

knowledge your acceptance ofthe conditions under which these funds have

been granted. ,Please return1'he 'original and six (6) copies ofthis letter,

including all copies stamped ,'unds Available", to m office Sincer ly u

calH. Snyder Grant Officer Services Operations Division Office of Contract Management

ACCEPTED:

INTERNATIONA 2I NSTITUTE OF RURAL RECONSTRUCTION

BY: ____ ____ ___

TYPED NAME: Ping-sheng Chin


DATE: July 17, 1979

c

ATTACHMENT 2 (SUPPLEMENT) Specific Support Grants August 1978 (Both El & OTEI)

U.S. Grantees and U.S. Subgrantees (BOTH EDUCATIONAL INSTITUTIONS

28. ALTERATIONS IN STANDARD PROVISIONS

The Standard Provision of the September 1977 Edition have

been changed as follows:

a. Standard Provision 7A. PAYMENT - FEDERAL RESERVE

LETER OF CREDIT (FRLC) ADVANCE (1) Delete the applicability statement and substitute

the following therefor:

(This provibion is applicable when the sum of all

advances under the Grantee's contracts and grants with

AID exceeds $120,000 per annum and AID has, or expects to have, a continuing relationship with the Grantee

for at least a year.

(2) Delete the term "TUS" in paras. (a),(d)(4)(A),

(d)(4)(C), and (d)(5) and substitute the term "TFS"

therefor.

(3) Delete the term "SER/FM" wherever it appears in pare. (c)and substitute the term "the AID Controller" therefor; also delete the term "Office of Financial Management" in para. (d)(7) and substitute the term

"the AID Controller" therefor.

(4) Delete the figures "$10,000" and "$1,000,000"

in pare. (a) and substitute the figures "$5,000" and

"SS,000,00", respectively, therefor.

(5) Delete the words "less than" in pare.(d)(7) and

substitute the words "more than" therefor.

b. Standard Provision 7B. PAYMENT-PERIODIC ADVANCE

Delete the applicability statement and substitute the

following therefor:

(This provision is applicable when (1)the sum of

all advances under the Grantee's contracts and grants

with AID does not exceed $120,000 per annum, or (2)

when the sum of all such advances does exceed $120,000 per annum, but there is not a continuing

relationship with the Grantee of at least one year

Standard Provision 10. PROCUREMENT OF GOODS AND

SERVICES UNDEP $250,000 Delete the entire provision and substitute the following

therefor:

10. PROCUREMENT OF GOODS AND SERVICES UNDER $250,000

(This provision is applicable when the total procurement element (i.e., the sum of all pur-

chase orders and contracts for goods and services)

of this Grant does not exceed $250,000.)

(a) Ineligible Goods and Services

Under no circumstances shall the Grantee procure

any of the followirg under this Grant:

(1) military equipment,

(2) surveillance equipment,

(3) commodities and services for support of police

or other law enforcement activities,

(4) abortion equipient antiservices,

(5) luxury goods and gambling equipment, or

(6) weather modification equipment.

more detailed discussion of the subject, see

(For a

AID Handbook 1, Supplement B, paragraph 4D.)

If AID determines that the Grantee has procured

any of the ineligible goods and services specified

above under this Grant, and has received reimburse-

ment for such purpose, the Grantee agrees to refund to AID the entire ajm nt of the purchase.

AND OTHER THAN EDUCATIONAL INSTITUTIONS)

(b) Restricted Goods

The Grantee shall not procure any of the following

goods or services from a non-U.S. source (i.e., other than AID Geographic Code 000) without the prior written authorization of the Grant Officer:

(1) agricultural commodities,

(2) mtor ,ehicles,

(3) phamaceuticals,

(4) pesticides,

(5) plasticizers,

(6) used equlpent, or

(7) U.S. Governent-owned excess property.

(For a detailed discussion of the subject, see AID Handbook 1, Supplement B. paragraph 4C.)

If AID determines that the Grantee has procured any of the restricted goods specified above under this Grant, without the prior written authorization of the Grant Officer, and has received reimbursement for such purpose, the Grantee agrees to refund to AID the entire amount of the purchase.

(c) Geographic Source and Order of Preference Except as may be specifically approved or directed

In advance by the Grant Officer under paragraph 10(b)

above, all other goods (e.g., equipment, materials, and supplies) and services, the costs of which are to be reimbursable under this Grant and which will be financed with United States Collars, shall be purchased in and shipped from only "Special Free World" countries (i.e., AID Geographic Code 935) in accordance with the following order of preference:

(1) the United States (AID Geographic Code 000)

(2) "Selected Free World" countries (AID Geographic Code 941).

(3) the cooperating country,

(4) "Special Free World" countries (AID Geographic Code 935).

(d) enction oOrder of Preference W th Grantee procures goods and services from other

than U.S. sources, under the order of preference in 10(c) above, it shall document its files to justify each such Instance. The documentation shall set forth the circumstances surrounding the procurement and shall be based on one or more of the following reasons, which will be set forth in the Grantee's documentation:

(1) the procurement was of an emergency nature, which would not allow for the delay attendant to soliciting U.S. sources,

(2) the price differential for procurement from U.S, sources exceeded by 5D% or more the delivered price from the non-U.S. source,

(3) impelling local political considerations precluded consideration of U.S. sources,

(4) the goods or services were not available from U.S. source , or

(5) prcLurement of locally available goods or services, as opposed to procurement of U.S. goods and services, would best promote the objectives of the Foreign Assistance Program under the Grant.

(e) The Grantee's Procurement System

(1) The Grantee may use its own procurement policies and procedures provided they conform to the geographic source and order of preference requirements of this provision and paragraphs 3 and 4, Attachment 0 of OMB Circular No. A-i1.

(2) If the Grantee's.procurement policies and procedures have been reviewed against the procurement requirements of paragraphs 3 and 4 of Attachment 0 to OMB Circular No. A-lD and have been approved by AID or another Federal department or agency, the Grantee shall furnish the Grant Officer a copy of such approval; otherwise the Grantee's procurement policies and procedures shall conform to the specified requirements of OMB Circular No. A-lO. (See AID Handbook 13, Chapter 1, paragraph 1U.)

(f) Small Business

To permit AID, in accordance with the small business provisions of the Foreign Assistance Act of 1961, as amended, to give United States small business firms an opportunity to participate in supplying commo"ities and services procured under this Grant, the Grantee, shdll, to the maximum extent possible, provide the following information to the Small Business Office, AID, Washington D.C. 20523 at least 45 days prior (except where a shorter time is requested of, and granted by the Small Business Office) to placing any order or contract in excess of $25,000.

(1) Brief general description and quantity of goods or services;

(2) Closing date for receiving quotations, proposals, or bids; and

(3) Address vhere invitations or specifications can bE obtained.

(g) Ireligible Suppliprs

Funds provided under this Grant shall not be used to procure any commoditv or coriodity-related services furnisned by any supplier whose name appears on the List of Ineligible Suppliers under AID Regulation 8, "Suppliers of Conmodities and Commodity-Related Services Ineligiolc for AID Financing" (22 CFR 208). The Grantee agrees to review said list prior to undertaking any procurement the cost of which is to be reimbursable under this Grant. AID will provide the Grantee with this list.

ATTACHMENT 2 (SUPPLEMENT)

Specific Support Grants August 1978 (BOTH El& OTEI)

1)

-* SER/CM]SD/SUP Action ISER/CMISD/SUP1 Act [" CONTRCT/GRANT/COOPEPATIVE AGREEMENT DATA SHEET Monitor A~q

INSTRUCTIONS: AID/W- Complete 4 copies of the form. Original SER/CM/SD/SUP Statistical Section Copy; Copy 2 SER/CM/SD/SUP Administrative Copy; Copy 3 Contracting Officer's Copy; Copy 4 SER/CM/SD/SUP Admin. (Suspense) Copy. AMl s Complete 2 copies of the form. Original SER/CM/SD/SUP Statistical Section Copy, and Copy 2 will be retained in the Missions.

PART IA.

Contractor/Grantee Name

International Instute of Rural Reconstruction PIO/T Number Appropriation Number Allotment Number 946-39-_099-QIit' ber

3899234 72-1191021.6 X X 939-00a Project Title

Development Program Grant Amount of this llO/I] Project Manager's Name and Office Symbol Contractor's D-U-N-S Number

168,000 PDC/PVCp J. Kain Negotiator's Typed Name Signatue Date

Contract/Grant Officer's yped Name Signature Date

H. Snyder 6____---3 _ _ _ PART lB.

Contract/Grant Number I ype Order Order Number Amendment Date PIO/T Received by CM/SD/SUP Number or Mission Contract Office

PART If. 5/7/79

Lffecti e Signature of Document E tima d C impletion Date Contract/Grjintfunded throughDate ot Document Da (date) )67

1o10t Country Institution (University Camplis Coordinator (Universty Amount Obligated/Deoligated/ Cumulative Obligation thru this contract ON]. Y) con tract ONLY) Suboblhgt,,d by this Action Action

PART Ill. l)escription ot Contract/Grant: Please X' ONLY ONE item under each heading. IF OHER. please specify. (Complete both page,, I and 2). NOTE: Not to be ciompleted torAmendment or Modification Actions.

Mo I - TYPE ACTION Li G. Unsolicited l'roposal (AI)lPR Li C. Individual (Non-personals ervice) 0i o. (Contract/Grant/CooperativeAgreement 7-3.101-50(b)(6)) 01 D. Individual (Personal ServiLe)

I t. Task Order (I JA)* 0 H. Procurement to be Performed by the Con- Li E. University/Other Fducational lInstitutions

Li 2. Work Order (IQCI* tractor inPerson (AIDPR 0 I. Non-Profit Organization, Institutions (other

l 3. Delivery Order (Requirements)* 7-3.101-50(b)(1)) than Ed or l'VO) Li 4. Purchase Order 0i I. Sole Source (AII)PR 7-3.101-50(b)(4)) l G. Privote Voluntary Organication (PVO) *If 1, 2, or 3 have an 'X', complete Ji of loreign Policy Objectives 0i i. international Agricultural Research Organi-M12 ONLY. J. Impairment

MO4 - CONTI.ACT/GRANT TYPE (AIDI'R 7-3.101-50(b)(7)) Zatioin

0i 0. MOA, (BOA,BMA, etc.) l K. 8(a) Selection (FPR 1-1.713-1) [ 1. Public International Organiations (UN 0i 1. Fixed Price (Specify: FFP, FPRD, FPEPA, Li L. Grant (llandbook 13) Agencies, ICRC World Bank, etc.)

FPI) l M. Do Not Use (1113 13, Chapter 5) 0' 2. Cost Reimbursement (Specify: CR,CPFF, 0i N. Cooperative Agreement (Handbook 13)

CS, CPAF, C'PIF) D] 0. Small Business Sel-Aside (FPR 1-1.706-8) M08 - TYPI'L AWARD

EL3. Cooperative Agreement 0i P. Overseas Procuring Activities (AIDPR l A. SB Set-Aside -Awarded to Non-Minority EL4. Grant - General Support* 7-3.10 1-50(b)(2)) El B. SB Set-Aside - Awarded to Minority ol 5. Grant - Specific Stvport* M06- TYPE SLRVICE l C. SB Not Set-Aside - Awarded to Non-Minority [] 6. Grant - 21 1(d) Li A. Training of 'articipants Ei D. SB Not Set-Aside - Awarded to Minority

Li 7. Do Not Use L3 B. Technical Assistance (Program, Project 0i E. 8(a) SBA Awarded to Non-Minority (Women-

Li 8. IQCs related except A & E Services) Owned, Veterans, etc.)

Li 9. Ilost Country Contract/Grant* 0i C. A & E Services Li I. 8(a) SBA Awarded to Minority

'Complete ONLY through M51. Di D. Construction L (;. Personal Service Contract - Non-Minority

MOS - IELLCTION PROCEDURES Li E. Research Li It.Personal Service Contract- Minority

L A. Iormally advertised (IF1B) (AIDPR 7-2.4 & Li F. Technical Service- to AID (other than train- L 1. Individual Non-Personal Service Contract -I PR 1-2.4) ing, usually operating expense) Non-Minority

Li B. Negotiated Price Competition, General Li G. Training ServILe for AID L J. Individual Non-Personal Service Contract

l'rocedure (R FP) (AIDPPR 7-4.56) L H. Equipment, Materials, Supplies, Commodities Mitiority 0i C. A & E (A]DIR 7-4.10) L I. Translation Service Li K. Not Small Business (Univ., Non-Profit, Large

i D. I'd. Inst. and/or Int'lResearch (AIDPR M07 - TYPE CONTRACTOR/GRANTEE lirms) Non-Minority

7-4.57) Li A. Firm - All profit-making firms (other than 0] L. Not Small Business (Univ., Non-Profit, Large Li E. Collaborative A,,sistance (AIDPR 7-4.58) A & E) l'rms) Minority

F F. 'redominant Capability (AIDI'P Li B. A & E lirms Li M. U.S. Government

7-3.101-50(b)(3)) (Contintedon Page 2)

AID 1420-49 (1-79) - Page 1

PARTIES 0l D. Small Business Not Set-Aside Awarded to 0 B3. Follow-on After CompetitionMQ9 - CONTRACTING 0l 1. Direct AID/W Executed Contract/Grant Minority E B9. Other (Specify)

] 2. Direct AID Mission Executed Contract/Grant El E. 8(a) - SBA Awarded to Non-Minority 0,3. Host Country Grant Financed (Women Owned, Veteians) 165 - TYPE OF BUSINESS

0 4. Host Country Loan linanced 0 F. 8(a) - SBA Awarded to Minority 0 El. Source: Non-U.S. and Used Outside U.S

0 5. Host Country Contract/Grant Source of 0l G. Personal Service Contract - Non-Minority and Possessions

Iinance Unknown 0 H. 'ersonal Service Contract- Minority 0 E2. Source: Non-U.S. and Possessions (For-

M 10 - I'RI VATL VOLUN' ARY ORGANIZATION C] 1. Individual Non-Personal Service Contract - eign Purchases Used Inside U.S.)

E0 I. U.S. Registered I'VO Non-Minority (If U.S. Source, complete A thru D)

El 2. U.S. Non-Registered IPVO El J. Individual Non-Personal Service Contract - El Al. Small Business - Disadvantaged 8(a)

E0 3. U.S. Cooperative Minority [] A2. Small Business - Owned by Minority 0l 4. Foreign Cooperatives C]" K. Not Small Business (Univ., Non-Profit, Group

E0 5. Foreign PVO Large Firms) - Non-Minority Cl A3. Other Small Business (including

E0 6. Other (Specify) C3 L. Not Small Business (Univ., Non-Profit, individuals) Large Firms) - Minority El BI. Large Minority BusinessMI I- ADVANCE

0 1. No Advance El M. U.S.Government El B2. Other Large Business

0 2. Advance - Non-FRLC El N. Uiknown El CI. Non-Proit Private Educational

El 3. Advance- FRLC M56- SUBJECT TO STATUTORY REQUIRE- Organization M 2- COUNTRY OF PERFORMANCE MENT El C2. Non-Profit Hospital

(Specify) El A. Wal ,h-Healey Act, Manufacturer* El C3. Non-Profit Research Institution, Founda-M 13- Is any travel req :wed outside U.S.? El B. Wilsh-Healey Act, Regular Dealer" tion, and Laboratories

E0 YES E0 NO El C. Service Contract Act (U.S. ONLY - Guards, El C4. Other Non-Profitl Institutions MI4- CONTRACT/GRANT SOURCE Maintenance, Laborers) 0l DI. State/Local Government Educational

0 I. U.S. Contractor/Grantee El D. Davis-Bacon Act (Construction) Institution

0] 2. Non-U.S. Contractor/Grantee El E. Not subject to Walsh-Healey, Service Con- 0 D2. State/Local Government Hospital 0 3. Combination of I & 2 tract or Davis-Bacon Act (Most AID El D3. State/Local Government Research

M 15 - TYPE OWNRISHIP Contracts) Organization

l I. American Oriental *Equipment, Supphe%, Materials, and Commodities 0 D4. Other State/Local (Specify) 0 2. Black American 0J 3. American Aleuts or Eskimcs M57 - AFFIRMATIVI%ACI ION PLAN ON FILEL' E0 4. American Indian [] YES 1] NO

0 5. Hispanic M58- AI FIRMATIVF ACTION PLAN ON M66 - COSI ACCOUN IING STANDARDS

0 6. Other (Specify) PREVIOUSLY IIELI) CONI RACTS 0 Required El Not Required El YES 0l NO M67-NUMIRI, OF_'BIDI)LPRSOI1 IRING I'ILMS

El O. U.S. Dollar M60 - INCREMENTAl. IUNDEI) CON I RACI OR SLRVICFS O. IOREIIGN CONI ENT E0 1. Local Current5 El Y'S 0] NO

M22_- CURRENCY INDICATOR

0 2. Combination M61 - CONSUL1 ANT TYP: AWARI) N68 - WOMI, N OWNHI I) IUSINLSS

0 3. Unfunded Is the Award for Consulting type Service 0l YES 0 NO NM50- SUBCONTRACTING CODE to All)? M69 - I.RCLNT I ORI, I(;N CON'I I.N "O1 COM-

I 0. t Dollars E0 YES E0 NO MOI)I II:SAND SI.RVICFS

El i. 1- 1O,000 Dollars M63 - EXTENT 01, COMPIIII HON IN

0 2 10,001 - 499,999 Dollars NLGOTIArION M70 - LABOR SURPLUS ARI:A (ISA)

E0 3. 500,000 and over COM ILTITIVI. _PRII III'NCL

0 4. Unknown 0] Al. Small Bustnes Iotal Set-Aside (Location ol Contractor)

MS I - SUBCON'I RACTOR TYPE AWARD 0 A2. Small Business Partial Set-Aside 0l 1. Labor Surplus Area - No Preference OA. Small Busires Set-Aside Awarded to Non- 0 A3. Labor Surplus Set-Aside E0 3. Labor Surplus Area - 'lie Bid l'reference

Minority E0 A4. Labor Surplus/Small Business Set-Aside [] 5. Not a Labor Surplus Area Preference Award

E0 B. Small Business Set-Aside Awarded to El A9. Other (Specify) E_ 7. Total Labor Surplus/Small Busliness Set-Aside NON-COM l'ETI I IV E PreferenceMinority

0 C. Small Business Not Set-Aside Awarded to D BI. Buy Indian E0 8. Total Labor Surplus Set-Aside Preference

Non-Minority 0D B2. 8(a) l'rogram (P.L. 95-89)

NOTE: MJ3 thru M51 are required for AID reporting; M56 thru M70 are required for the Office of Federal Procurement 'olicy reporting. SER/CM has no control over those elements.

AID 1420-49 (1-79)- Page 2

/PR 7

DEPARTMENT OF STATE De AGENCY FOR INTERNATIONAL DEVELOPMENT

WASHINGTON. D.C. 20523 MAR " 1978

Mrs. Ping-sheng Chin Vice President & Secretary

International Institute of

("

L.'

vo:,

'-, -,.

,

-

-$a

-.

"..'.i.......

," _0

.

Rural Reconstruction

1775 Broadway New York, New York 10019

. _ . - .. _

Subject: Grant No. AID/pha-G-l167

Amendment No, I

PIO/T Nos. 932-0098-73-3289236

932-0098-73-3279222

Dear Mrs. Chin:

Pursuant to the authority contained in the Foreign Assistance Act

of 1961, as amended, the Agency for International Development (hereinafter

"Grantor") hereby grants to the Internationalrefezred to as "'.ID"or


"Grantee") the sum of One Hundred Sixty Nine Thousand Two Hundred Forty

Dollars ($169s240) to provide further support for a program to strengthen

IIRR's institutional capability to plan, design and evaluate its integrated

and international rural reconstruction program as more fully described in

the attachment to this Grant entitled "Program Description".

The funds provided herein are obligated as of the date of this letter

and shall apply to commitments made by the Grantee in furtherance of program

objectives during the period stated in the Budget, Attachment A. The total

cumulative obligation under this Grant is now $358,240.

- 2 -

The subject Grant is hereby amended as follows:

1. Attachment A - Paragraph 0.1. - Delete the fourth sentence in its

entirety and insert in lieu thereof the following:

"For the International Leadership Training component, the tasks

include assessing past training sessions and curriculum; upgrading the

curriculum by identifying emerging needs in international development

oriented training; and annual three-month International Leadership Training

sessions at the IIRR Centers Cavlte, Philippines for LDC participants

involved in rural development."

- Delete in its entirety2. Attachment A - Paragraph "F. Budget"

and insert in lieu thereof the following:

"F. Budget

The funds provided herein shall be used to finance the

following items:

Fr: 5/6/77 Fr: 5/6/78 Fr: 5/6/79 To: 5/5/78 To: 5/5/79 To: 5/5/80 Total

Salaries & Fringe Benefits $ 42,000 $ 96,000 $ 91,200 $229,200

Consultants 5,000 9,000 3,000 17,000

International Leadership Training 10,000 30,000 35,000 75,000

Travel 30,000 32,000 29,245 91,245

Publications 5,0C(0 6,000 8,000 19,000

Other Direct Costs 15,000 40,240 40y000 95p240

Grand Total $107,000 $213,240 t206,445 $526,685

1. The Grantee may not exceed the total amount obligated. Adjustments

among line items are unrestricted.

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2. Grantee shall provide the following out of their own funds:

1) the salaries, fringe benefits and travel expenses of the

vice presidents,

2) housing for overseas employees,

3) maintenance of plant and facilities,

4) administrative and technical support,

5) vehicles (except gasoline, repairs and maintenance) and

6) project develcpment."

3. Attachment B - Standard Provisions - Delete in its entirety and

insert in lieu thereof new Standard Provisions dated September 1977.

a. Delete the following Clauses from the Standard Provisions

dated September 1977:

1) Clause 7A. Payment - Federal Reserve Letter of Credit

(FRLC) Advance

2) Clause 7C. Payment - Reimbursement

3) Clause 10. Procurement of Goods and Services Under $250p000

and insert in lieu thereof new Clause 10. attached hereto.

4) Clause 12A. Title To and Use of Property (Grantee Title)

5) Clause 12E. Title To and Care of Property (U.S. Government

Title)

6) Clause 12C, Title To and Care of Property (Cooperating

Country Title)

4. Attachment C - Payment Provision - Delete in its entirety.

Sf

-4-

Except as expressly herein amended, the subject Grant is in all

respects ratified, confirmed and continued in full force and effect in

accordance with its terms.

Please sign the original and seven (7) copies of this letter to

acknowledge your acceptance of the conditions under which these funds

have been granted. Please return the original and six (6) copies of

this letter, including all copies stamped "Funds Available", to my

office.

Sincerel rs, /

*.Miha1 H. Snyder Grant Officer

Services Operations Division

Office of Contract Management

ACCEPTED

INTERNATIONAL INSTITUTE OF RURAL RECONSTRUCTION

BY: // -,7 cL TYPED NAME: Ping-sheng Chin


DATE: April 3, 1978

ATTACHMENT 2 Specific Support Grant

SEPTEMBER 1977 (OTEI)

U.S. Grantees and U.S. Subgrantees:

OTHER THAN EDUCATIONAL INSTITUTIONS INDEX OF

STANDARD PROVISIONS

I. Allowable Costs and Payment (Other Than Educational Institutions)

2. Accountinq Records, and Audit

3. Refunds

4. EqualOpportunity in Employment

5. Negotiated Overhead Rates - Other Than Educational Institutions

6. Limitation of Funds

*7A. Payment - Federal Reserve Letter of Credit (FRLC) Advance

*7B. Payment- Periodic Advance

*7C. Payment - Reimbursement

8. Travel and Transportation

9. Ocean Shipment of Goods

10. Procurement of Goods and Services Under $250,000

11. Government Furnished Excess Personal Property

**12A. Title to and Use of Pronerty (Grantee Title)

**12B. Title to and Care of Property (U.S. Government Title)

**12C. Title to and Care of Property (Cooperating Country Title)

* Select only I payment provision from Group 7.

13. Conversion of United States Dollars to Local Currency 14. Termination 15. Voluntary Participation 16. Prohibition on Abortion-Related Activities 17. Voluntary Participation Requirements for Sterilization

Programs 10. Publications 19. Patents 20. Regulations Governing Employe6s Outside the United States 21. Subordinate Agreements 22. U.S. Officials Not to Denefit 23. Covenant Against Contingent Fees 24. Nonliability

25. Amendment 26. The Grant 27. Notices

** Select only'-property provision from Group 12, if title to all property is to vest in one entity; however, if title is to be split by categories among two or more ent'ties, select the appropriate provisions from Group 12 and identify the categ3Fies and entities in Attachment 1 of the Grant.

1. ALLOWABLE COSTS AND PAYMENT (OTHER THAN EDUCATIONALINSTITUTIONS)

(This provision is applicable to other than educational

institutions.)

The Grantee shallbe reimbursed for costs incurred in

carrying out thepurposes of this Grant which are determined

by the Grant Officer to be allowable in accordance with the

terms of this Grant and Subpart 15.2(Contracts with

Commercial Organizations) of the "ederal Procurement Regulations (41 CFR 1-15.2) in effect on thedate of this

Grant. Payment of allowable costs shall be in accordance

with the payment provision of this Grant.

2. ACCOUNTING, RECORDS, AND AUDIT

The Grantee shallmaintain books, records, documents,

and other evidence inaccordance with the Grantee's

usual accounting procedures to sufficiently substantiate

charges tothe Grant. The Grantee shall preserve and

make available such records forexamination and audit

by AID and the Comptroller General of the United States,

or their authorized representatives (a) until the

expiration of three years from the dat. of termination

of the program and (b)for such longer period, if any, as is required to complete an audit and to resolve all

questions concerning expenditures unless written approval

hasbeen obtained from the AID Grant Officer to dispose

of the records. AID follows generally accepted auditing

practices in determining that there isproper accounting

and use of Grant funds. The Grantee agrees to include

the requirements of this clause in any subordinate

agreement hereunder,

3. REFUNDS

(a)_f use of the Grant funds results in accrual of

interest to the Grantee or to any other person towhom

Grantee makes such funds available in carrying out

the purposes of this Grant, the Grantee shallrefund

to AID an amount equivalent to the amount of interest

accrued.

(b) Funds obligated hereunder but not disbursed to

the Grantee at the tire the Grant expires or is terminated,

shall revert to AID. except for funds encumbered by the Gran-

tee by a legally binding transaction applicable to this

Grant. Any funds disbursed tobut not expended by the Graa-

tee at thetime of expiration or termination of theGrant

shall berefunded toAID.

(c) If,at any tire during thelife of the Grant, it is

determin-d by AID that funds provided under theGrant have

been expended for purposes not inaccordance with theterms

of the Grant, the Grantee shallrefund such amounts to AID.

4. EQUAL OPPORTUNITY IN EMPLOYMENT

(ThiTprovision is applicable to all grantees and

subgrantees who either perform work in the United States

or who recru zpersonnel in the United States todo work

abroad.)

(a) With regard to theemployment of persons inthe

U.S. under this Grant, the Grantee agrees totake all

reasonable steps toensure equality of opportunity in its

employment practices without regard to race, color or

national origin of such persons and, in accordancewith Title VIof the Civil Rights Act of 1964, when

work funded by this Grant isperformed inthe U.S no person shall, on the grounds of race, color or national origin, be excluded from participation, be denied benefits, or be subjected todiscrimination. In addition, the Grantee agrees tocomply, inaccordance with its writter assurance of compliance, with the provisions of Part 209 of Chapter II,Title 22 of the Crde of Federal Regulations, entitled "NionDiscrimination inFederally Assisted Programs of the Agency for International Development - Effectuation of Title VI of the Civil Rights Act of 1964." (b) Inaddition, theGrantee agrees to take all reasonable steps toensure equality of opportunity in its employment practices without regard tosex, religion, age and handicap, in accordance with P.L. 92-261, P.L. 93-259, P.L. 93-112 and P.L. 93-508. When work funded by AID under this Grant isperformed in either the U. S. or overseas no person shall, on the grounds of sex, religion, age or handicap, be excluded from participation, be denied benefits, or be subjected to discrimination.

5. NEGOTIATED OVERHEAD RATES - OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision Is appilrablc toother than educational institutions.) (a) Pursuant to this provision, an overhead rate shall be established for each of the Grantee's accounting periods during the term of this Grant. Pending establishment of a final rate, theparties have agreed that provisional payments on account of allowable indirect costs shallbe at the rate(s), on the base(s), and for the period shown inAttachment 1 to this Grant. (b) The Grantee, as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this Grant, shallsubmit to the Grant Officer with copies to the Overhead and Special Cost Branch, Special Operations Division, Office of Contract Management, AID, Washington, D.C. and to the Office of the Auditor General, AID, Washington, D.C., proposed final rate(s) for the period, together with supporting cost data. Negotiation of final overhead rates by theGrantee and theGrant Officer shall te undertaken as promptly as practicable after receipt of the Grantee's proposal. (c) Allowdbility of costs and acceptability of cost allocation methods shallbe determined in accordance with Subpart 1-15.2 (Contracts with Conmmeicial Organizations) of the Federal Procurement Regulations as in effect on the date of this Grant. (d) The results of each negotiation shallte set forth in a written overhead rate agreement executed by both parties. Such agreement shall specify (1)the agreed final rate(s). (2)the base(s) towhich the rate(s) applies, and (3)the period(s) for which the rate(s) applies. The overhead rate agreement shallnot change any monetary ceiling, Grant obligation, or specific cost allowance or disallowance provided for in this Grant. (e) Pending establishment of the final overhead rate(s) for any

-l

ATTACHMENT 2 Specific Support Grant1977SEPTEMBER (OTEI)

period, the Grantee shall be reimbursed either atthe negotiated total amount then obligated under the Grant, 4hether provisional rate(s) as provided above or at a billing rate(s) those excess costs were incurred during the course of acceptable to the Grant Officer, subject to appropriate the Grant or as a result of termination. When and to adjustment when the finalrate(s) for that period is the extent that the amount obligated under the Grant established. To prevent substantial over or under payment, has been increased, any costs incurred by theGrantee the provisional or billing rate(s) may, at the request of in excess of theamount previously obligated shall either party, be revised by mutual agreement, either be allowable tothe same extent as ifsuch costs had retroactively or prospectively. Any such revision of been incurred after such increase inthe amount obligated; the negotiated provisional rate(s) provided in this provision unless the G,ant Officer issues a termination or other shall be set forth in a modification to this Grant. notice ariddirects that the increase is solely for the

purpose of covering termination or other specified

6. LIMITATION OF FUNDS exn (This provision is applicable to all incrementally or (e Nothing in this provision shall affect the right partially funded grants; it becomes inapplicable when of the Government to terminate this Grant. In the the grant is fully funded.) event this Grant is terminated, the Government dnd (a) It is estimated that the cost to the Government the Grantee shall negotiate anequitable distribution for the perforimance of this Grant will not exceed the of all property produced or purchased under the Grant estimated cost set forth in Attachment 1 (hereinafter based upon the share of cost incurred by each. referred toas "the Schedule") to this Grant, and the Grantee agrees to perform the work specified in the 7A. PAYMENT - FEDEPAL RESERVE LETTER OF CREDIT (FRLC) Schedule and allobligations under this Grant within ADVANCE such estimated cost. (This provisln is applicable wher. the Grantee's total (b) The amount presently available for payment and AID grants and cost-reimbursement contract5 exceed obligated under the Grant, the items covered thereby, $250,000 per annum and AID has,or expects to have a and the period of performance which it is estimated the continuinv relationship with the Grantee forat least obligated amount will cover, are specified in the one year., Schedule. It iscontemplated that from time to time (a) AID shall open a Federal Reserve Letter of Credit additional funds will be obligated under this Grant up (hereinafter referred toas an "FRLC") in the amount of to the fullestimated cost set forth In the Schedule. this Grant, against which the Grantee may present pay-

The Grantee agrees toperform or have performed work on ment vouchers (i.e.,TUS 5401). The payment vouchers this Grant up to the point at which the totalamount paid shall not ordinarily besubmitted more frequently than and payable by the Government pursuant to the terms of daily and shill not be less than$10,000 or more than this Grant approximates but does notexceed the total $1,000,000. Since the FRLC method enables the recipient amunt actually obligated under theGrant. organization toobtain funds from the U.S. Treasury (c) Ifat any time theGrante hasreason to believe concurrently with and as frequently as disbursements that the costs which it expects to incur in the performance are made by the recipient, there need be no time lag of this Grant in the next succeeding 30 days, when added between disbursements by the recipient organization and to all costs previously incurred, will exceed 75 percent drawdowns from the U.S. Treasury by FRLC. Therefore, of the totalamount then obligated under the Grant, the there isno necessity forthe recipient to maintain Grantee shallnotify theGrant Officer in writing to that balances of Federal cash other than smallbalances. effect. The notice shall state the estimated amount (b) In no e ent shall the accumulated totalof all of additional funds required to continue performance for such payment vouchers exceed theamount of the FRLC. the period set forth in the Schedule. Thirty days orior (c) If at any time, SER/Fi determines that the Grantee to the end of the period specified in the Schedule, the haspresented payment vouchers inexcess of the amount Grantee will advise theGrant Officer inwriting as to or amounts allowable in (a) and (b) above, SER/FM shall the estimated amount of additional funds, ifany, that advise the Grant Officer who may: (1)cause the FRLC will be required for thetimely performance of thework to be suspended or revoked; or (2)direct theGrantee under the Grant or for such further period as may be to withhold subnission of payment vouchers until such specified in the Schedule or otherwise agreed toby the time as, in the judgment of SER/FM, an appropriate parties. If,after such notification, additional funds level of actual, necessary andallowable expenditures are not obligated by theend of the period set forth has occurred or will occur under this Grant, and/or in the Schedule or an agreed date substituted therefor, (3)request the Grantee torepay to AID the amount of the Grant Officer will, upon written request by the such excess. Upon receipt of theGrant Officer's Grantee, terminate this Grant pursuant to the "Termination" request for repayment of excess advance payments, the provision of this Grant on such a date. If the Grantee, Grantee shall promptly contact SER/FM to make suitabl in the exercise of itsreasonable judgment, estimates that arrangements forthe repayment of such excess funds. the funds available will allow it to continue todischarge Advances made by primary recipient organizutions (those itsobligations hereunder for a period extending beyond which receive payments directly from theGovernment) to such date, it shall specify the later date in its request secondary recipients shallconform to the same standards and the Grant Officer, in his discretion, may terminate outlined above applicable toadvances made by the this Grant on that later date. Government to primary recipient organizations. (d) Except as required by other provisions of this Md) Procedure for Grantee Grant specifically citing and stated to-be an exception 1 After arranging with a conercial bank of its choice

from this provision, the Government shall not be for operation under theFRLC and obtaining the name and obligated to reimburse the Grantee for costs incurred address of the Federal Reserve Bank or branch serving in excess of the totalamount obligated under theGrant, the commercial bank, theGrantee shalldeliver to the and the Grantee shall not be obligated tocontinue AID Controller 3 originals of Standard Form 1194,

performance under theGrant (including actions under the "Authorized Signature Card forPayment Vouchers on Letters of Credit" signed by those official(s)"Termination" provision) or otherwise to incur costs

in excess of the amount obligated under theGrant, unless authorized to siqn payment vouchers against the FRLC and until theGrant Officer has notified the Grantee in and by an official of theGrantee who has authorized writing that such obligated amount hasbeen increased and the to sign. has specified in such notice an increased amount constituting (2) The Grantee shall subsequently receive one certithe totalamount then obligated under the Grant. To the fied copy of the FRLC. extent the amount obligated exceeds the estimated cost (3) The Grantee shall confirm with hiscomnercial bank

set forth in the Schedule, such estimated cost shall that the FRL' has been opened and is available when

be correspondingly increased. No notice, communication funds are needed. or representation inany other form or from any person (4) To receive payment, the Grantee shall: other than the Grant Officer shall affect theamount A Period)cally ,although normally not during the obligated under this Grant. In the absence of the last five days of the month, prepare payment vouchers

specified notice, theGovernment shallnot be obligated (Form TUS 5401)inan original and three copies. to reimburse the Grantee for any costs inexcess of the (B) Have theoriginal and twocopies of the voucher

-2

5

ATTACHMENT 2

SEPTEMBERSpecific Support Grant1977 (OT1I)

signed by theauthorized official(s) whose signature(s) follows: appear on theStandard Form 1194. (1) The Grantee shall submit the SF 272 within 15 (C) Present the original, duplicate and triplicate working days after the end of thureporting period, and copy of the Form TUS 5401 to his commercial bank. (2) The Grantee's cash needs for the ensuing period (i.e.,

quarter or month) shallbe explained under the "Remarks"(0) Retain thequadruplicate copy of thevoucher.

After the first payment voucher (Form TUS5401) section of the SF 272.

hasbeen processed, succeeding payment vouchers shall (b) Along with each SF 272 submission, theGrantee shall

not be presented until theexisting balance of previous submit an original and 3 copies of SF 1034, "Public Voucher

payments hasbeen expended or is insufficient to meet for Purchases and Services Other Than Personal"; each

current needs, voucher shall be identified by theGrant number and shall state the totalactual expenditures for thereporting

assigns a voucher number in numerical sequence beginniug period.

(6) Inpreparing the payment voucher, theGrantee

with I and continuing in sequence on all subsequent pay- (c) Each quarterly voucher (i.e.,SF 1034) or third

ment %ouchers submitted under the FRLC. monthly vo.icher,if the Grantee is on a monthly basis,

(7) A report of expenditures (i.e.,SF 269, "Financial stallalso be supported by an original and 2 copies of

Status Report") shallbe prepared and submitted not less a '1 269, "Financial Status Report". The SF 269 shall

than quarterly within 30 days of the end of the period to be ubmitted within 30 days after theend of the reporting

the Office of Finarcial Monagement, AID, Washington, D.C. quarter and may be submitted separately from the SF 1034

20523. This SF 269 Report, submitted with Standard Form and the SF 272; however, the SF 269 shall cover the same

1034,"Public Voucher for Purchases and Services Other quarterly period as the SF 1034(s) and the SF 272(s).

Than Personal", shallbe in an original and 2 copies. (d) Refund of Excess Funds (8) The SF 269 report is reviewed against the Grant (1) If all costs have been settled under theGrant and

provisions, and any improper disbursement is disallowed, the Grantee fails to comply with the Grant Officer's

The Grantee is notified of the reason forthe disallowance request for repayment of excess advance funds, the

and is directed to adjust the next periodic report of Government shall have the right, on other contracts or grants held with theGrancee, towithhold reimbursementsexpenditures to reflect thedisallowance and toreduce its

next payment vouche' against the FRLC by the amount of due to the Grantee inthe amount of tie excess bein held

thedisallowance. by theGrantee. (9) Inaddition tothe submission of theSF 269and the (2) Ifthe Grantee is stillholding excess advance funds

SF 1034, theGrantee shall submit an original and 2 copies on a grant, contract, or similar instrument urder which

of SF 272, "Federal Cash Transaction Report" as follows: the work has been completed or terminated but all costs have not been settled, theGrantee agrees to:

theGrantee shall submit theSF 272 within 15working

(A) For advances totaling less than SImillion per year,

(A) Provide within 30 days after requested todo so by

days after the end of thereporting quarter, the Grant Officer, a breakdown of the dollar amounts which have not been settled between the Government ana the(B) For advances totaling more than $1million per year,

theGrantee shall submit theSF 272within 15working Grantee. (The Grant Officer will assume nocosts are

days after the end of each month, and in dispute if the Grantee fails to reply within 30 days.) (B) Upon written request of the Grant Officer, return to(C) The Grantee's cash needs for the ensuing period (i.e.,

quarter or month) shall be explained under the "Remarks" the Government the sum of dollars, if any, which represents

section of the SF 272. the difference between (I)theGrantee's maximum position on claimed costs which have not been reimbursed and (ii)

I) If all costs have been settled under the Grant and the total amount of unexpended funds which have been ad

the Grantee fails to comoly with the Grant Officer's vanced under the Grant; and

(e) Refund of Excess Funds

(C) If the Grantee falls to comply with theGrant Officer'srequest for repayment of excess FRLC funds, theGovern-

ment shall have theright, on other contracts or grants request for repayment of excess aovance funds, theGovern

held with theGrantee, to withhold reimbursements due ment shall have the rsqht, on other contracts, grants or

to theGrantee itthe amount of theexcess being held by similar instruments held with the Grantee. towithhold pmyment of other advances and/or withhold reimbursements duetheGrantee.

(2) If the Grantee is still holding excess PRLC funds the Grantee in the amount of the excess being held by the

on a qrant, contract, or similar instrument under which Grantee. work has been completed or terminated but allcosts have not been settled, the Grantee arrees to: 7C. PAYMENT--REIMBURSEiEIIT

(This provision is applicable togrants for construction,

theGrant Officer, a breakdown of the dollar amounts

(A) Provide within 30 days after requested todo so by

or to grants which do not provide for either a periodic

which have not been settled between theGovernment and advance or an FRLC in accordance with AID Handbook 13,

theGrantee. (The Grent OFficer will assume no costs paragraph 10.5.) to reply within (a) Each month the Grantee shall submit to the AID are in dispute ifthe Grantee fails

30 days.) Controller an original and 3 copies of SF 1034. "Public

(B) Upon written request of the Grant Officer, return Voucher for Purchases and Services Other Than Personal"; each voucher shall be identified by the Grant number andto the Government the sum of dollars, if any, which

shall state the totalamount of costs incurred for whichrepresents the difference between (i) the Grantee's

maximum position oi clained costs which have not been reimbursement is being requested.

reimbursed and (ii)the totalamount of unexoended funds (b) In addition to the SF 1034, each non-construction grant voucher shallbe supported by an original and 2which have been advanced under theGrant; and

copies of SF 270, "Request for Advance or Reimbursement",(C) I- the Grantee fails to comply with theGrant

Officer's request for repayment of excess FRLC funds, the and each construction grant voucher chall be supported by

and 2 copies of SF 271,"Outlay Report andGovernment shall have theright, on other contracts, an original

grants or similar instruments held with the Grantee. to Request for Reimbursement fur Construction Programs".

(c) Each quarterly voucher (or each third monthly voucher)withhold payment of FRLC or other advances and/or with-

shall also be supported by an original and 2 copies of ahold reimbursements due the Grantee in te amount of the

excess being held by theGrantee. SF 269, "Financial Status Report". The SF 269 shall be

submitted within 30days after theend of thereporting quarter and nay be submitted separately from the SF 1034;7B. PAYMEIT--PERIODIC ADVAICE

however, the SF 269 shall cover the same quarterly period(This provision isapplicable when the Grantee's total

AID grants and cost-reimbursement contracts do not exceed as the SF 1034(s).

$250,000 per annum or if theadvance to the Grantee 8. TRAVEL AND TRANSPORTATIONaggregates more than $250,000 per annum but there is

(This provision isapplicable when domestic or international not a continuing relationship of at least one year.)

air travel or shipment costs are reimbursable under the(a) Each month (or quarter, if the Grantee ison a quar-

terly basis) after the initial advance, the Grantee Grant.) (a) The Grant Officer hereby approves international airshallsubmit to theAID Controller an original and 2

copies of SF 272, "Federal Cash Transactions Report" as travel hereunder provided that the Grantee shall obtain

-3

written concurrence from the cognizant Project Officer

in AID prior tosending any individual outside the United

States toperform work under the Grant; the Grantee shall

idvise the Project Officer at least 30 days inadvance

of any travel to be undertaken outside the United States.

fter concurrence is received the Grantee shall provide

thecognizant Mission or U. S. Embassy advance

notification (with a copy to theProject Officer) ot the

arrival date and flight identification of Grant financed

travellers,

(b) Travel to certain countries shall, at AID's option,

be funded from U.S.-owned localcurrency. When AID intends toexercise this option, it will so notify the Grantee aftdr

receipt of advice of intent to travel required above. AID

will issue a Government Transportation Request (GTR) which

theGrantee may exchange for tickets, or AID will issue the

tickets directly. Use of such U.S.-owned currencies will

constitute a dollar charge to this Grant.

(c) All international air travel and all international air

shipments under this Grant shallbe trade United Stateson

flag carriers. Exceptions to this rule will be allowed

in the following situations, provided that the Granteo'

certifies to thefacts in the voucher and other documetts

retained as part of hisGrant records to support his

claim for reimbursement and forpost audit:

(1) Where the traveler, while enroute, has to wait 6 hours

or more to transfer to a U.S. flag air carrier to proceed

tothe intended destination, or

( ) Where a flight by a U.S. flag air carrier is inter-

rupted by a stop anticipated to be 6 hours or more for

refueling, reloading, repairs, etc. and no other flight

by a U.S. flag air carrier isavailable during the 6 hour

period, or

(3) Where by itself or in combination with other U.S. flag

air carriers (i'U.S. flag air carriers are "unavailable")

it takes 12hours or longer from the original airport to

thedestination airport to

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