governance overview - iran sharepoint academy

SharePointAcademy.irGovernance

GovernanceThe Missing Piece

SharePoint Saman Coliaie

2001

2003

2007

2010

2013

2000

Designer/Administration

Designer/Admin/Consultant

Instructor/Consultant

Instructor/Consultant

Industrial EngineerPlanner & Project Scheduler


What is the Governance

SharePointAcademy.ir

What is the Governance


Public ToiletCase Study #1


Building a Public Toilet


Toilet Case StudyEpisode A – Before Governance


Episode A – Before Governance


o Architecture & Design

o Security

o Tools

o Roles &Responsibilities

o Rules & Policies

Episode A – Without Proper …


Toilet Case StudyEpisode B – After Governance


Episode B – After Governance


o Architecture & Design

o Security

o Tools

o Roles &Responsibilities

o Rules & Policies

Episode B – With Proper …


Toilet CaseBrain Storming


BeachCase Study #2


Survey

The Name of Best Beach?

The Name of Worst Beach?


Beach Case StudyEpisode A – Before Governance


Episode A – Before Governance


Beach Case StudyEpisode B – After Governance


WOW, How?Beach Case Study



Design ToolsGovernance via …


Episode B – Design Tools



Rules & PolicyGovernance via …


Episode B – Rule & Policy



Role & Responsibility

Governance via …


Episode B – Role & Responsibility


How Assign People to Work?


All-in-One


Building Team, Assign Role, Define Responsibility

Episode B – Belbin Team Roles



People, Culture, Training

Governance via …


Governance DefinitionGovernance in Brief


Governance define the

Process, People, Policies & Technologies that deliver a service

What is Governance


The Foundation of the Optimized Enterprise

People/CultureDefines the companyDegree of change

BalancedKnowledge

Solution

T P

C

Process/WorkHow and WhyRepeatable / Sustainable

Technology/ToolsEnablesTools

P

T

C

The Foundation of the Optimized Enterprise


Tools/Technology


Process/Work


People/Culture


Policies, Roles,

Responsibilities &

Processes that guide, direct, and control

how an organization's business divisions and IT teams cooperate to achieve business goals.

Governance is the set of


SharePoint Governance


Business

IT Management

Governance

Business

Service

Governance


Translate Business Needs to Architectural Design


SharePointAcademy.irSharePointAcademy.irGovernance

Click to insert photo.

the amount of governance increases with the number of people who rely on a site.


Three Major areas for Governing SP2013

http://technet.microsoft.com/en-us/library/cc263356.aspx#!


SharePoint Governance will vary based on company maturity


Maturity comes from little continues steps of progress


Case StudyDefine Role and Responsibilities


Governance CommitteeGovernance Role & Responsibilities


Governance Committee Responsibilities Assign SharePoint roles and

responsibilities in the organization Evaluate objectives Define rules and processes Produce report for Management

Committee


Server Farm AdministratorGovernance Role & Responsibilities


Server Farm Admins Responsibilities Administration o Servero SharePointo SQL

Maintenance Software Hardware


OperationsGovernance Role & Responsibilities


Operation Responsibilities

Administration Central Administration Content Database Service Application Web Application


Operation Responsibilities

Site Collection Backup and Restore Copy Monitoring Operating System


TaxonomistGovernance Role & Responsibilities


Taxonomist Responsibilities

Plan and design information systems and company’s taxonomy

Propose types of content for management of information


Governance Compliance OfficerGovernance Role & Responsibilities


Governance Compliance Responsibilities Ensure compliance with governance


User HelpdeskGovernance Role & Responsibilities


User Helpdesk Responsibilities

Provide 1st-level support to SharePoint users

Open incidents for development team or operations team


Development Team LeaderGovernance Role & Responsibilities


Development Team Leader Responsibilities Handle requests submitted by the

company Act as Business Analyst for the

analysis of the company’s SharePoint requests

Support developers and analysts Provide level-3 support


Developer / AnalystGovernance Role & Responsibilities


Developer / Analyst Responsibilities Provide solution estimate Design, develop and maintain

SharePoint platform requirementso Web Parto Site templateo Company brand imageo Functionalityo Custom application

Provide level-3 support


Site DesignerGovernance Role & Responsibilities


Site Designer Responsibilities

Manage the design of:o Sites and Sub-siteso List and librarieso Pageso Web Parto CSSo JavaScripto Interface


Site Designer Responsibilities

Provide support Train and assist site owners Work within governance guidelines

and best practices


Site OwnerGovernance Role & Responsibilities


Site Owner Responsibilities

Create and manage:o Sub siteo List and librarieso Security


TrainerGovernance Role & Responsibilities


Trainer Responsibilities

Create training plans Implement all appropriate training


Site Owner

Site Designer

Developer/ Analyst

Development Team Leader

User Helpdes

k

Compliance Officer

Taxonomist

Operations

Trainer

Governance Committee

Server Farm Administrator

Any Question?


Thank you!

governance overview - iran sharepoint academy

Technology

business goals

people policies technologies

direct control