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Governing Bodies Modernization Initiative (GBMI) Components Document workflows & Language Processing Country Contacts Online Members Platform Meeting Interface The GBMI facilitates a more efficient, effective and PaperSmart interaction between Staff, Management and Membership through the innovative use of IT

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GBMI business case A better service level to Membership: document quality, find-ability, personalized functions such as annotation, search, contacts, sharing. Timely dispatch of board documents Improved efficiency of pre meeting document production and clearance process Improvement of internal processes pre-meeting, meeting, post meeting Increased efficiency in the insertion of cross departmental data Components Document workflows & Language Processing Country Contacts Online Members Platform Meeting Interface

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GBMI overview Components Document workflows & Language Processing Country Contacts Online Members Platform Meeting Interface Governing Bodies Modernization Initiative App./Interface Document Workflows DPMS Language processing Multicorpora Meeting App MSIP CIAO/CCM

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Electronic Document workflows: DPMS IFAD developed electronic workflow system for timely dispatch of high- quality documentation to Member States representatives Timely document clearance Tracking of organizational bottlenecks and corporate KPI reporting Forward planning for originators and clearing officers Enhancement of accountability of users involved Sufficient time for language processing Contacts: Pilar Zuniga: p.zuniga@ifad.org IT related enquiries: Ad Langenkamp, a.langenkamp@ifad.org Components Document workflows Document workflows & Language Processing Country Contacts Online Members Platform Meeting Interface

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Language processing: MultiCorpora Commercial of the shelf electronic workflows dedicated to language processing Online tracking of documents for Governing Body Meetings Online submission from staff for language processing of Non Governing Body documents Document Version Control Document processing statistics Dedicated functionality for storage of past material to be reused in future projects and for the compilation of corporate terminology. Improved consistency across content in all official languages Efficient handling of versions Identification of IFAD specific terminology across documents. Contacts: Theresa Castellucci: t.castellucci@ifad.org IT related enquiries: Ad Langenkamp, a.langenkamp@ifad.org Components Document workflows & Language Processing Document workflows & Language Processing Country Contacts Online Members Platform Meeting Interface

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Country Contacts On Line: CIAO/CCM Components Document workflows & Language Processing Country Contacts Online Country Contacts Online Members Platform Meeting Interface IFAD developed Application to manage and share with IFAD users the following information: Details of IFAD Member States Details of countries and organizations with observer status Contact details of accredited representatives to the Fund Composition of IFAD Governing Body meetings List of participants at IFAD Governing Body meetings Salutations to be used in official correspondence with accredited representatives to the Fund Flag complex situations to avoid diplomatic incidents Sharing selected data with colleagues in real time! Contacs: queries MS-Liaison@ifad.orgMS-Liaison@ifad.org IT related enquiries: Ad Langenkamp,a.Langenkamp@ifad.org

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Members Platform: MSIP IFAD developed web platform to facilitate the exchange of information between the Fund and its representatives on IFAD governing body meetings and other official events. Calendar of Governing Body meetings and events Basic information on the Governing Body; such as: compositions, chairmanship, rules and procedures and other key documentation List of IFAD Member States and details of the Convenors of IFAD Lists Real-time sharing of governing body documents and communications Pre-registration of Member States Representatives to specific meetings Key Platform features and sections: - Posting notification system - Complex access rights and confidentiality - Automatic interface with IFAD.org Components Document workflows & Language Processing Country Contacts Online Members Platform Members Platform Meeting Interface Contacts: Queries can be directed to: MS-Liaison@ifad.orgMS-Liaison@ifad.org IT relayed enquiries: a.langenkamp@ifad.org

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Meeting Interface: IFAD development. A combined web-platform and mobile App to enable Online/offline document sharing and annotation for Membership On line meeting management functions such as Capturing of presence and quorum Order of the day Polls and votes Interventions Reporting Components Document workflows & Language Processing Country Contacts Online Members Platform Meeting Interface Meeting Interface Contacts: Robert Meins, r.meins@ifad.org IT related enquiries : Ad Langenkamp, a.Langenkamp@ifad.org

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Meeting Interface: Members App IOS/Android mobile & web based Documents and annotation Extensive document search Interactive meeting functions Staff application Web platform Meeting management functions Polls Reporting Components Document workflows & Language Processing Country Contacts Online Members Platform Meeting Interface Meeting Interface Contacts: Robert Meins, r.meins@ifad.org IT related enquiries : Ad Langenkamp, a.Langenkamp@ifad.org

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INSERT 3-4 screenshots of gbo flow in DPMS here

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MultiCorpora Flow Components Document workflows & Language Processing Document workflows & Language Processing Country Contacts Online Members Platform Meeting Interface

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MultiCorpora: MultTrans Components Document workflows & Language Processing Document workflows & Language Processing Country Contacts Online Members Platform Meeting Interface

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SDL Trados Components Document workflows & Language Processing Document workflows & Language Processing Country Contacts Online Members Platform Meeting Interface

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SDL MultiTerm Components Document workflows & Language Processing Document workflows & Language Processing Country Contacts Online Members Platform Meeting Interface

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