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GOVERNMENT OF GUAM Fiscal Year 2021 BUDGET CALL

BUREAU OF BUDGET AND MANAGEMENT RESEARCH

Government of Guam

Bureau of Budget and Management Research Fiscal Year 2021 Budget Call

TABLE OF CONTENTS Budget Guidelines Forms & Instructions (Where applicable): Budget Document Checklist [BDC-1] Agency Budget Certification [BBMR ABC] Department/Agency Narrative Form [BBMR AN-N1] Decision Package [BBMR DP-1] Program Budget Digest Forms [BBMR BD-1, BBMR TA-1, BBMR96A -

REVISED] Agency Staffing Pattern Forms [BBMR SP-1] Federal Program Inventory Form [BBMR FP-1] Equipment/Capital Listing & Space Requirement Form [BBMR EL-1] Prior Year Obligation Form [BBMR PYO-1] APPENDICES: * Departmental Organizational Chart [Appendix A] * FY 2020 Group Health Insurance Rates [Appendix B] * FY 2020 Premium Rates for Survivor Death & Disability Insurance [Appendix C] * GovGuam Competitive Wage Act of 2014 [Appendix D] 1/ * General Pay Plan Increment Schedule [Appendix E] 1/ * Public Safety & Law Enforcement Increment Schedule [Appendix F] 1/ * Arrangement of Budget Package [Appendix G] 1/: Download from BBMR’s website (http://bbmr.guam.gov)

Budget Guidelines

Fiscal Year 2021

1. All Departments and Agencies shall prepare their FY 2021 Budgets to cover personnel and

operational cost. Personnel services cost should only be for currently filled positions, for BBMR approved recruitment GG1s authorized in FY 2020 and for salary increments prospectively where applicable annually. All budgets should be reflective of funding for critical needs and, where possible, the implementation of cost-cutting measures in the spirit of efficiency and effectiveness. To ensure budget review completion, agencies should adhere to established guidelines.

2. All agencies shall prepare the FY 2021 Budget using the attached forms. All information requested

on the attached form must be completed. Where information requested is not applicable, indicate, “N/A.”

3. Each program must complete a Program Budget Digest form (BBMR BD-1) (e.g. one Program

Budget Digest form per program). The same method will follow for the Agency Staffing Pattern Form (BBMR SP-1), Federal Program Inventory Form (BBMR FP-1) and Equipment Listing-Space Requirement Form (BBMR EL-1).

4. Attached for use in completing the agency’s staffing patterns are the FY 2020 medical and dental

insurance rates, salary and increment schedule based on the Competitive Wage Act of 2014 and Public Safety and Law Enforcement Pay Schedule (40%) where applicable. Please note that the insurance rates have yet to be negotiated for FY 2021. The revised schedule will be distributed to all agencies by the Department of Administration. Upon receipt of the revised schedule, amounts in the FY 2021 Staffing Patterns must be adjusted accordingly.

5. A Budget Document Checklist is attached for the department to use as a basic guide before

submitting its budget. If the department fails to meet all the requirements contained in the checklist, the budget document will be promptly returned and no further review will be conducted until all requirements have been addressed. If an item is not applicable, indicate “N/A.” This checklist must be submitted to the Bureau along with the department’s budget document.

6. A Departmental Organizational Chart (Appendix A) must be submitted with the Budget Document. 7. FY 2021 (Proposed) and FY 2020 (Current) Staffing Patterns are required to be completed and

submitted for all departmental staff. This is inclusive of all positions funded via local, local matching and 100% federal funds. Staffing patterns must be presented exactly as provided on the standard form available on the website. No variation or substitution to the format, both in presentation and content will be accepted. For departments/agencies with multiple divisions/programs, an overall departmental summary page, using the same staffing pattern format must be included.

An electronic version of the FY 2021 Budget Call is available at the Bureau’s website: http://bbmr.guam.gov.

Decision Package Form [BBMR DP-1] Instructions

This Form must be summarized and completed for all programs where applicable. PROGRAM TITLE: Identify division or section name. ACTIVITY DESCRIPTION: Identify activities associated with divisional program goals for the upcoming fiscal year. MAJOR OBJECTIVE(S): Identify one or more major activities that would accomplish a specific program goal or goals identified for the fiscal year. The number of objectives is dependent on the number of program goals identified within a division and how many objectives are assigned to that one specific program goal. SHORT-TERM GOALS: Identify division program goals to be accomplished or achieved during the fiscal year. WORKLOAD OUTPUT: Identify tasks that quantitatively address the level of accomplishment from the previous fiscal year. To accomplish such objective, a historic review must be made for the number of tasks accomplished for the year and the cost of such tasks based on the following chronology:

The increase or decrease of each task using FY 2019 as a baseline. The increase or decrease of each task for FY 2019 from FY 2018 for FY 2020. The increase or decrease of each task for FY 2020 from FY 2019 for FY 2021. The proposed task activities for both costs and quantity of each task in FY 2020 given the

historic review made. Once the workload indicators have been identified quantitatively for the proposed fiscal year, the standard of performance is then identified and must be expressed either as an increase or decrease in percentage, dollars, or task units from the previous fiscal year. Lastly, tasks are the same activities reflected in a department’s Citizen Centric Report and are the important factors in the accomplishment of specific objectives identified within a program.

Program Budget Digest Form

[BBMR BD-1] Instructions

A Program Budget Digest Form must be completed for each program. Column A, D, G Information for this Column should reflect the total expenditures and encumbrances of

the program for FY 2019. B, E, H Information for this Column should reflect appropriations for each program for FY

2020. This shall include public law appropriations and subsequent amendments to the General Appropriations Act of 2020.

C This Column should reflect the agency’s FY 2021 General Fund request for the

program inclusive of General Fund matching requirements. F This Column should reflect the agency’s FY 2021 Special Fund request for the program

and should be specified by fund source. I This Column should reflect the agency’s FY 2021 Federal Fund(s) matching

requirements. Refer to “New Instructions” below for more detailed information regarding completion of this section.

J, K, L This Column should reflect the agency’s Grand Total for All Funds for the program.

This Grand Total should be the sum of amounts for each respective fiscal year (FY 2019, FY 2020 and FY 2021).

It should be noted that the following budget documents are now electronically linked in one (1) Microsoft Excel “Master File:”

Budget Digest Form [BBMR BD-1] FY 2021 PROPOSED Staffing Pattern [BBMR SP-1] Travel Authorization Form [BBMR TA-1] Operations Schedules B ~ F [BBMR 96A - REVISED]

[Note: FY 2020 CURRENT Staffing Patterns are contained in the Master File but are not linked to the BD-1 Form]

All the downloadable Microsoft Excel files are consistent with the methodology of linking the aforementioned budget documents together. The following is important to note:

The Budget Digest (BD-1) Form is the main document that contains formulas that link the other (3) Forms together.

The FY 2021 PROPOSED Staffing Pattern, Travel Authorization Form, and the Operations Schedules B~F [BBMR 96A - REVISED] Form are all linked to the BD-1 Form.

Instructions for Completion of (new / linked) BD-1 Form:

- The BD-1 Form contains links to the aforementioned budget documents for only FY 2021

o FY 2019 Expenditures & Encumbrances and FY 2020 Authorized Levels must be manually inputted by the department.

o For FY 2021, the linked object categories include: 111 – Salaries 112 – Overtime 113 – Benefits 220 – Off-Island Travel / Local Mileage Reimbursement 230 – Contractual Services 240 – Supplies 250 – Equipment 290 – Miscellaneous 450 – Capital Outlay

o Financial information for all other FY 2021 object categories (listed below) must be

manually inputted by the department: 233 – Office Space Rental 270 – Worker’s Compensation 271 – Drug Testing 280 – Sub-Recipient / Sub-Grant 361 – Power 362 – Water / Sewer 363 – Telephone / Toll

- In order for FY 2021 (linked object category) financial information to be populated in the BD-

1 Form, the corresponding PROPOSED FY 2021 Staffing Pattern, Travel Authorization Form, and BBMR 96A - REVISED Forms for the respective Division must be filled out

- Relative to Federal Matching programs, financial information in the BD-1 Form must be manually inputted by the department. The “Master File” does not contain links for staffing patterns, etc., for federal matching programs. In order to complete FY 2020 CURRENT and FY 2021 PROPOSED Staffing Patterns for matching programs, a separate file (aside from the “Master File”) must be created and (FY 2021) federal match personnel cost must then be manually inputted on to the corresponding BD-1 form.

An electronic version of this form is available at the Bureau’s website: http://bbmr.guam.gov.

Agency Staffing Pattern Form [BBMR SP-1] Instructions

GENERAL Departments are to prepare FY 2021 Proposed Staffing Patterns using the instructions that follow.

Additionally, all departments are required to submit FY 2020 Current Staffing Patterns with their FY 2021 budget packages, both in hard copy & electronic (MS Excel) format (see below).

Program A budget entity within an agency that provides services to GovGuam and its citizens. A staffing

pattern must be prepared for each program utilizing the electronic (MS Excel) version of the form available at the Bureau’s website: http://bbmr.guam.gov.

Fund Identify source of funding by fund type. If a program has more than one fund source, a summary

and subsidiary staffing patterns shall be prepared. Columns: A through J is to be inputted by the agency.

A Position Number: Identify all positions with a corresponding position number. B Position Title: Identify all positions with the corresponding position title. Indicate “(LTA)” or

“(Temp.)” next to the Position Title (where applicable). C Name: Identify names of employees. D Grade/Step: Identify all positions with the corresponding Pay Grade/Step as required under the

Competitive Wage Act of 2014 and Public Safety and Law Enforcement Pay Schedule (40%). E Salary: Indicate salary for all positions as required under the Competitive Wage Act of 2014 and

Public Safety and Law Enforcement Pay Schedule (40%). F Overtime: Indicate amount of overtime estimated to be incurred by employee in accordance with

Executive Order No. 2005-28, DOA Circulars 05-22 and 07-32 and BBMR Circular 07-06. G Special: Includes night differential, hazardous pay, etc. H Increment Date: Indicate date increment is due to employee as required under the Competitive Wage

Act of 2014 and Public Safety and Law Enforcement Pay Schedule (40%). I Increment Amount: Indicate increment amount due to employee as required under the Competitive

Wage Act of 2014 and Public Safety and Law Enforcement Pay Schedule (40%). J Subtotal: The sum total of Columns E, F, G and I.

Columns K and N: These columns are based on formulas. If the employee is not receiving benefits under these columns, input “0.00” in each respective column on the staffing pattern.

K Retirement: Government of Guam’s contribution rate for retirement benefits is: 26.28% (FY 2020

Current SP) and 26.28% (FY 2021 Proposed SP). The FY 2021 retirement rate is subject to change. L Retirement (D.D.I.): The Government of Guam’s contribution for retirement benefits for the Death

and Disability Insurance rate is $19.01 bi-weekly, which is subject to change. For applicable (Defined Contribution) employees, budget $495.00 for FY 2021, which is subject to change. Retirement contributions for other than non-base should be calculated appropriately.

M Social Security: If applicable, the social security rate of 6.2% shall be applied to Column J. N Medicare: The Government of Guam’s contribution for Medicare is 1.45%. The Medicare rate shall

be calculated based on the employee’s gross salary and applicable to all employees hired after March 31, 1986.

O Life Insurance: Life Insurance annual premium is $187.00. Please budget for all employees. This rate

is subject to change based on the mid-year negotiation with the insurance carrier and the Department of Administration.

Columns P and Q are to be inputted by the agency. P Medical: Medical costs shall reflect the employee’s appropriate medical annual premium. Provided

below are the annualized costs (Government of Guam / Employer share) for FY 2020: Aetna International HSA 2000 Class 1 $1,438 Class 2 $2,379 Class 3 $2,002 Class 4 $3,314

Aetna International PPO 1500 Class 1 $2,817 Class 2 $5,116 Class 3 $4,299 Class 4 $7,101 Note: In the FY 2021 Proposed SP-1, for Vacant/Funded positions, budget $7,101 for Medical (where applicable). (Refer to Appendix B for detailed rates)

Q Dental: Dental costs shall reflect the employee’s appropriate dental annual premium. Provided

below are the annualized costs (Government of Guam / Employer share) for FY 2020: Class 1 $248 Class 2 $344 Class 3 $281 Class 4 $468 Note: In the FY 2021 Proposed SP-1, for Vacant/Funded positions, budget $468 for Dental (where applicable). (Refer to Appendix B for detailed rates)

R Total Benefits: The sum total of Columns K through Q. S Grand Total: The sum total of Columns J and R.

NOTE: The “Master File” being utilized in the FY 2021 Budget Call does not contain links for staffing patterns, etc., for federal matching programs. In order to complete FY 2020 CURRENT and FY 2021 PROPOSED Staffing Patterns for matching programs, a separate file (aside from the “Master File”) must be created and (FY 2021) federal match personnel cost would then be manually inputted on to the corresponding BD-1 form.

Special Pay Category Spreadsheet (Applicable to Departments with Special Pay Expenditures) Below the staffing pattern form SP-1 is a spreadsheet to determine the various types of special pay that applies to those departments incurring special pay expenditures. In order to complete this form, you will need to do the following:

1. Manually input the following information required in the primary staffing pattern: a) the Position Number, b) Position Title, and c) Employee’s Name. (A link has been established between the primary staffing pattern spreadsheet and Special Pay Category Spreadsheet to reflect the information in the Special Pay Category Spreadsheet as it is being typed.)

2. Fill in the appropriate special pay category as it applies to the department.

Column K of this spreadsheet is formulated to total the special pay categories that you have completed. The total amount per employee is then linked to the corresponding Special Pay Column G on the Primary Staffing Pattern Spreadsheet.

Federal Program Inventory Form [BBMR – FP-1]

Instructions Column

A Federal Catalog No: Identify the section from the CFDA (Catalog of Federal Domestic

Assistance) / SAM or enabling authority applicable to the program.

B Grant Award Number: Reflect the grant award number for each respective grant.

C Match Ratio: Reflect the approved ratio of Federal and Local funds as a percentage based on CFDA / SAM or match ratio authorized by the grantor agency.

D Total Program Funds FY 2020: Reflect the agency’s total program funding request for

FY 2020. This is the aggregate amount of local and federal funds. E Total Estimated Funds FY 2021: Reflect the agency’s total program funding request for FY

2021. This is the aggregate amount of local and federal funds. F Local Matching Funds: Reflect the total local match fund request. G Federal Matching Funds: Reflect the total federal match fund request. H 100% Federal Grants: Reflect the program’s 100% federally funded amount. I Grant Period: Reflect the authorized grant period. For more information on the Catalog of Federal Domestic Assistance / SAM and programs which may be available to your agency, visit their website at https://beta.sam.gov. An electronic version of this form is available at the Bureau’s website: http://bbmr.guam.gov.

Equipment / Capital Listing & Space Requirement Form [BBMR EL-1] Instructions

Equipment / Capital Listing:

Description: Provide a description of each equipment / capital item assigned and / or used by each department or agency program. Quantity: Reflect the number of each type of item(s).

Percentage of Use: Reflect the percentage of use per equipment / capital whether the item(s) is (are) to be partially or fully used by the program. For example, if a computer is to be used exclusively by Program A, reflect “100%” in the respective field. If the said computer is to be shared equally by Program A and B, “50%” should be reflected in the respective field for each program.

Comments: This column is available to provide specific details on respective items. Use if necessary. Equipment Threshold: Pursuant to Title 5, Ch. IV, §4117, Equipment is defined as, “items having a purchase price of $5,000 or less.” Items having a purchase price in excess of $5,000 are defined as Capital Outlay.

Space Requirement (Sq. Ft.):

Description: Provide a description of personnel and / or equipment / capital requiring occupancy of department / agency space. Include rental space.

Total Program Space: Reflect each program’s total occupied and unoccupied space (in square feet). Total Program Space Occupied: Reflect the total program occupied space defined as workspace used for personnel, computers, copiers, file cabinets, library, break/lounge rooms and other work-related areas to include parking space. Unoccupied space may be defined as space used for storage, vacant rooms and other non work-related areas. Square Feet: Reflect total space requirement (in square feet) for personnel and / or office equipment / capital items. Total square footage is computed by multiplying width by length. For example, an office 10 feet in width and 10 feet in length occupies a total area of 100 square feet (10 ft. X 10 ft. = 100 sq. ft.).

Percent of Total Program Space: This percent is computed by dividing the square feet for each item listed by the total program space. For example, if total program space is 1,000 sq. ft. and the item occupies 100 sq. ft., the Percent of Total Program Space value is .10 or 10% (100 sq. ft. ÷ 1,000 sq. ft.)

Comments: This column is available to provide additional information. Use if necessary. An electronic version of this form is available at the Bureau’s website: http://bbmr.guam.gov.

[BBMR BDC-1]

BUREAU OF BUDGET AND MANAGEMENT RESEARCHFISCAL YEAR 2021

BUDGET DOCUMENT CHECKLIST

Department/Agency: Date Received by BBMR:Division/Program: Date Reviewed:

Department/Agency BBMRYes No Yes No

GeneralIs the department/agency request within the Governor's established ceiling? ________ ________ ________ ________Does the SUMMARY digest totals equal the totals on the detail pages? ________ ________ ________ ________Are the required budget forms attached? a. Agency Budget Certification [BBMR ABC] ________ ________ ________ ________ b. Agency Narrative Form [BBMR AN-N1] c. Decision Package [BBMR DP-1] ________ ________ ________ ________ d. Program Budget Digest Forms [BBMR BD-1, BBMR TA-1, BBMR 96A - REVISED] ________ ________ ________ ________ e. FY 2021 (Proposed) Agency Staffing Pattern [BBMR SP-1] - All Fund Sources f. FY 2020 (Current) Agency Staffing Pattern [BBMR SP-1] - All Fund Sources ________ ________ ________ ________ g. Federal Program Inventory Form [BBMR FP-1] h. Equipment/Capital Listing & Space Requirement Form [BBMR EL-1] ________ ________ ________ ________ i. Prior Year Obligation Form [BBMR PYO-1] ________ ________ ________ ________Are the E-Files attached for all budget forms? ________ ________ ________ ________

I. Agency Budget Certification [BBMR ABC] 1. Is the budget certified as to its accuracy and BBMR requirements. ________ ________ ________ ________

II. Agency Narrative Form [BBMR AN-N1] 1. Is the mission statement correct and consistent with the department/ agency's enabling act? ________ ________ ________ ________ 2. Are the goals and objectives correct and consistent with the department/ agency's mission? ________ ________ ________ ________

III. Decision Package [BBMR DP-1] 1. Is activity description correct? ________ ________ ________ ________ 2. Is major objective correct? ________ ________ ________ ________ 3. Are short term goals correct? ________ ________ ________ ________ 4. Is workload output reflected correctly? ________ ________ ________ ________

IV. Program Budget Digest Forms [BBMR BD-1, BBMR TA-1, BBMR 96A - REVISED] A.) Budget Digest Form [BBMR BD-1] Personnel Services 1. Are figures reflected consistent with the attached staffing pattern(s)? ________ ________ ________ ________ 2. Are amounts reflected in each column accurate? ________ ________ ________ ________ 3. Are computations correct? ________ ________ ________ ________

Operations 1. Are the amounts reflected under columns, "Governor's Request," for each object category consistent with respective schedules (Schedule A - E) as detailed in the budget digest subforms (BBMR TA-1 & BBMR 96A - REVISED)? ________ ________ ________ ________ 2. Are amounts reflected in each column accurate? ________ ________ ________ ________ 3. Are computations correct? ________ ________ ________ ________

Utilities Are amounts reflected in each column correct? ________ ________ ________ ________

Capital Outlay Are amounts reflected under columns, "Governor's Request," consistent with schedule F as detailed in the budget digest subform, [BBMR 96A - REVISED]? ________ ________ ________ ________

Full Time Equivalencies (FTEs) Are the number of FTEs for both "Unclassified" and "Classified" accurately reflected under each column? ________ ________ ________ ________

B.) Off-Island Travel Form [BBMR TA-1] (Schedule A) 1. Is the purpose/justification for travel defined? ________ ________ ________ ________ 2. Is/Are the travel date(s) and number of travelers reflected? ________ ________ ________ ________ 3. Is/Are the position title(s) of the traveler(s) reflected? ________ ________ ________ ________ 4. Are all columns (Air Fare, Per Diem, Registration, and Total Cost) accurate? ________ ________ ________ ________

C.) Operations Schedules Form [BBMR 96A - REVISED] (Schedules B~F) 1. Are "Items" under schedules B - F listed in detail? ________ ________ ________ ________ 2. Is the "Quantity" and "Unit Price" under schedules B - F reflected for respective items? ________ ________ ________ ________ 3. Are corresponding FY 2020 Authorized levels under schedules B - F indicated? ________ ________ ________ ________ V. Agency Staffing Pattern Forms [BBMR SP-1] 1. Are position titles correct? ________ ________ ________ ________ 2. Are all LTA and Temp. positions properly identified? ________ ________ ________ ________ 3. Are position numbers reflected? ________ ________ ________ ________ 4. Are the salary levels consistent with the Government of Guam Competitive Wage Act of 2014 and/or Public Safety and Law Enforcement Pay Schedule (40%)? ________ ________ ________ ________ 5. Are filled positions funded? ________ ________ ________ ________ 6. Are increment amounts reflected? ________ ________ ________ ________ 7. Are rates reflected under "Benefits" correct? ________ ________ ________ ________ 8. Are computations correct? ________ ________ ________ ________

VI. Federal Program Inventory Form [BBMR FP-1] Is the form complete and accurate? ________ ________ ________ ________

VII. Equipment/Capital Listing & Space Requirement Form [BBMR EL-1] 1. Is the description of the equipment and/or capital item(s) detail? ________ ________ ________ ________ 2. Is the "quantity" and "percentage of use" reflected? ________ ________ ________ ________ 3. Are space requirements descriptive and total space reflected and accurate? ________ ________ ________ ________

VIII. Prior Year Obilgation Form [BBMR PYO-1] ________ ________ ________ ________

DEPARTMENT: BBMR ACTION:Prepared By: Recommendation

Approval Date Disapproval

Approved By:(Signature of Dept./Agency Head)

DateDate

CERTIFIED AS TO COMPLETENESS AND ACCURACY

Analyst

PAGE: 1 of 1

[BBMR ABC]

Government of Guam Fiscal Year 2021

Agency Budget Certification Agency: __________________________________________ Agency Head: _____________________________________ I certify that the attached budget, submitted herewith, has been reviewed for accuracy and that all requirements by the Bureau of Budget & Management Research (BBMR) have been met. I also acknowledge that this budget document will be returned to this department if any of the BBMR requirements is not met and/or if there are inaccuracies contained therein. Agency Head: ___________________________________ Date: _________________ (Signature)

[BBMR AN-N1]

Government of Guam Fiscal Year 2021 Budget

Department / Agency Narrative FUNCTION: _______________________________ DEPT. / AGENCY: _______________________________ MISSION STATEMENT: GOALS AND OBJECTIVES:

[BBMR DP-1]Decision Package

FY 2021

Department/Agency: Division/Section:

Program Title:

Activity Description:

Major Objective(s):

Short-term Goals:

Workload Output

FY 2021 Projected Level

Workload Indicator:FY 2019

Level of AccomplishmentFY 2020

Anticipated Level

Government of GuamFiscal Year 2021

Budget Digest

[BBMR BD-1] Function:Department:Program:Fund:

A B C D E F G H I J K L

AS400 Account

CodeAppropriation Classification

FY 2019 Expenditures & Encumbrances

FY 2020 Authorized

Level

FY 2021 Governor's

Request


FY 2020 Authorized

Level

FY 2021 Governor's

Request


FY 2020 Authorized

Level

FY 2021 Governor's

Request


(A + D + G)

FY 2020 Authorized

Level (B + E + H)

FY 2021 Governor's

Request (C + F + I)

PERSONNEL SERVICES111 Regular Salaries/Increments/Special Pay: 0 0 0 0 0 0 0 0 0 0 0 0112 Overtime: 0 0 0 0 0 0 0 0 0 0 0 0113 Benefits: 0 0 0 0 0 0 0 0 0 0 0 0

TOTAL PERSONNEL SERVICES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

OPERATIONS220 TRAVEL- Off-Island/Local Mileage Reimburs: 0 0 0 0 0 0 0 0 0 0 0 0

230 CONTRACTUAL SERVICES: 0 0 0 0 0 0 0 0 0 0 0 0

233 OFFICE SPACE RENTAL: 0 0 0 0 0 0 0 0 0 0 0 0

240 SUPPLIES & MATERIALS: 0 0 0 0 0 0 0 0 0 0 0 0

250 EQUIPMENT: 0 0 0 0 0 0 0 0 0 0 0 0

270 WORKERS COMPENSATION: 0 0 0 0 0 0 0 0 0 0 0 0

271 DRUG TESTING: 0 0 0 0 0 0 0 0 0 0 0 0

280 SUB-RECIPIENT/SUBGRANT: 0 0 0 0 0 0 0 0 0 0 0 0

290 MISCELLANEOUS: 0 0 0 0 0 0 0 0 0 0 0 0

TOTAL OPERATIONS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

UTILITIES361 Power: 0 0 0 0 0 0 0 0 0 0 0 0362 Water/ Sewer: 0 0 0 0 0 0 0 0 0 0 0 0363 Telephone/ Toll: 0 0 0 0 0 0 0 0 0 0 0 0

TOTAL UTILITIES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

450 CAPITAL OUTLAY $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

TOTAL APPROPRIATIONS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $01/ Specify Fund Source(s)

FULL TIME EQUIVALENCIES (FTEs)UNCLASSIFIED: 0 0 0 0 0 0 0 0 0 0 0 0CLASSIFIED: 0 0 0 0 0 0 0 0 0 0 0 0

TOTAL FTEs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

GENERAL FUND SPECIAL FUND 1/ FEDERAL MATCH GRAND TOTAL (ALL FUNDS)


Agency Staffing Pattern(PROPOSED)

[BBMR SP-1]

FUNCTIONAL AREA:

DEPARTMENT:

PROGRAM:

FUND:

Input by Department Input by Department

( A ) ( B ) ( C ) ( D ) ( E ) ( F ) ( G ) ( H ) ( I ) ( J ) ( K ) ( L ) ( M ) ( N ) ( O ) ( P ) ( Q ) ( R ) (S) Benefits

Position Position Name of Grade/ ( E+F+G+I ) Retirement Retire (DDI) Social Security Medicare Life Medical Dental Total Benefits ( J + R )No. Number Title 1/ Incumbent Step Salary Overtime Special* Date Amt. Subtotal (J * 26.28%) 2/ ($19.01*26PP) 3/ (6.2% * J) (1.45% * J) 4/ ( Premium) ( Premium) ( K thru Q ) TOTAL

1 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $02 0 0 0 0 0 0 0 0 0 0 0 0 0 03 0 0 0 0 0 0 0 0 0 0 0 0 0 04 0 0 0 0 0 0 0 0 0 0 0 0 0 05 0 0 0 0 0 0 0 0 0 0 0 0 0 06 0 0 0 0 0 0 0 0 0 0 0 0 0 07 0 0 0 0 0 0 0 0 0 0 0 0 0 08 0 0 0 0 0 0 0 0 0 0 0 0 0 09 0 0 0 0 0 0 0 0 0 0 0 0 0 010 0 0 0 0 0 0 0 0 0 0 0 0 0 011 0 0 0 0 0 0 0 0 0 0 0 0 0 012 0 0 0 0 0 0 0 0 0 0 0 0 0 013 0 0 0 0 0 0 0 0 0 0 0 0 0 014 0 0 0 0 0 0 0 0 0 0 0 0 0 015 0 0 0 0 0 0 0 0 0 0 0 0 0 016 0 0 0 0 0 0 0 0 0 0 0 0 0 017 0 0 0 0 0 0 0 0 0 0 0 0 0 018 0 0 0 0 0 0 0 0 0 0 0 0 0 019 0 0 0 0 0 0 0 0 0 0 0 0 0 020 0 0 0 0 0 0 0 0 0 0 0 0 0 021 0 0 0 0 0 0 0 0 0 0 0 0 0 022 0 0 0 0 0 0 0 0 0 0 0 0 0 023 0 0 0 0 0 0 0 0 0 0 0 0 0 024 0 0 0 0 0 0 0 0 0 0 0 0 0 025 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Grand Total: ---- $0 $0 $0 ---- $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

* Night Differential / Hazardous / Worker's Compensation / etc.1/ Indicate "(LTA)" or "(Temp.)" next to Position Title (where applicable).2/ FY 2021 (Proposed) GovGuam contribution rate of 26.28% for the Government of Guam Retirement is subject to change.3/ FY 2021 (Proposed) GovGuam contribution rate of $19.01 (bi-weekly) for DDI is subject to change.4/ FY 2021 (Proposed) GovGuam contribution rate of $187 (per annum) for Life Insurance is subject to change.

Increment


Agency Staffing Pattern(PROPOSED)

[BBMR SP-1]

Input by Department

Special Pay Categories( A ) ( B ) ( C ) ( D ) ( E ) ( F ) ( G ) ( H ) ( I ) ( J ) ( K )

1/ 2/ 3/ 4/ 5/ 6/

Holiday Night

Differential Nurse Sunday Nurse EMT Position Position Name of Pay Pay Hazard Hazard Pay Pay Pay ( D+E+F+G+H+I+J )

No. Number Title Incumbent 10% 10% 8% 1.5 1.5 15% Subtotal

1 $0 $0 $0 $0 $0 $0 $0 $02 0 0 0 0 0 0 0 03 0 0 0 0 0 0 0 04 0 0 0 0 0 0 0 05 0 0 0 0 0 0 0 06 0 0 0 0 0 0 0 07 0 0 0 0 0 0 0 08 0 0 0 0 0 0 0 09 0 0 0 0 0 0 0 010 0 0 0 0 0 0 0 011 0 0 0 0 0 0 0 012 0 0 0 0 0 0 0 013 0 0 0 0 0 0 0 014 0 0 0 0 0 0 0 015 0 0 0 0 0 0 0 016 0 0 0 0 0 0 0 017 0 0 0 0 0 0 0 018 0 0 0 0 0 0 0 019 0 0 0 0 0 0 0 020 0 0 0 0 0 0 0 021 0 0 0 0 0 0 0 022 0 0 0 0 0 0 0 023 0 0 0 0 0 0 0 024 0 0 0 0 0 0 0 025 0 0 0 0 0 0 0 0

Grand Total: $0 $0 $0 $0 $0 $0 $0 $01/ 10% of reg. rate, applicable from 6pm-6am, employee must work 4 hours consecutive after 6pm for entitlement of the pay2/ Applies to law enforcement personnel3/ Applies to Guam Solid Waste Authority employees4/ 1 ½ of reg. rate of pay from 12am Friday to 12 midnight Sunday5/ 1 ½ of reg. rate of pay on daily work exceeding 8 hours6/ Applicable only to GFD ambulatory service personnel. 15% of reg. rate of pay


Agency Staffing Pattern(CURRENT)

[BBMR SP-1]

FUNCTIONAL AREA:

DEPARTMENT:

PROGRAM:

FUND:

Input by Department Input by Department

( A ) ( B ) ( C ) ( D ) ( E ) ( F ) ( G ) ( H ) ( I ) ( J ) ( K ) ( L ) ( M ) ( N ) ( O ) ( P ) ( Q ) ( R ) (S) Benefits

Position Position Name of Grade / ( E+F+G+I ) Retirement Retire (DDI) Social Security Medicare Life Medical Dental Total Benefits ( J + R )No. Number Title 1/ Incumbent Step Salary Overtime Special* Date Amt. Subtotal (J * 26.28%) ($19.01*26PP) (6.2% * J) (1.45% * J) 2/ ( Premium) ( Premium) ( K thru Q ) TOTAL

1 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $02 0 0 0 0 0 0 0 0 0 0 0 0 0 03 0 0 0 0 0 0 0 0 0 0 0 0 0 04 0 0 0 0 0 0 0 0 0 0 0 0 0 05 0 0 0 0 0 0 0 0 0 0 0 0 0 06 0 0 0 0 0 0 0 0 0 0 0 0 0 07 0 0 0 0 0 0 0 0 0 0 0 0 0 08 0 0 0 0 0 0 0 0 0 0 0 0 0 09 0 0 0 0 0 0 0 0 0 0 0 0 0 010 0 0 0 0 0 0 0 0 0 0 0 0 0 011 0 0 0 0 0 0 0 0 0 0 0 0 0 012 0 0 0 0 0 0 0 0 0 0 0 0 0 013 0 0 0 0 0 0 0 0 0 0 0 0 0 014 0 0 0 0 0 0 0 0 0 0 0 0 0 015 0 0 0 0 0 0 0 0 0 0 0 0 0 016 0 0 0 0 0 0 0 0 0 0 0 0 0 017 0 0 0 0 0 0 0 0 0 0 0 0 0 018 0 0 0 0 0 0 0 0 0 0 0 0 0 019 0 0 0 0 0 0 0 0 0 0 0 0 0 020 0 0 0 0 0 0 0 0 0 0 0 0 0 021 0 0 0 0 0 0 0 0 0 0 0 0 0 022 0 0 0 0 0 0 0 0 0 0 0 0 0 023 0 0 0 0 0 0 0 0 0 0 0 0 0 024 0 0 0 0 0 0 0 0 0 0 0 0 0 025 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Grand Total: ---- $0 $0 $0 ---- $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

* Night Differential / Hazardous / Worker's Compensation / etc.1/ Indicate "(LTA)" or "(Temp.)" next to Position Title (where applicable)2/ FY 2020 GovGuam contribution for Life Insurance is $187 per annum

Increment


Agency Staffing Pattern(CURRENT)

[BBMR SP-1]

Input by Department

Special Pay Categories( A ) ( B ) ( C ) ( D ) ( E ) ( F ) ( G ) ( H ) ( I ) ( J ) ( K )

1/ 2/ 3/ 4/ 5/ 6/

Holiday Night

Differential Nurse Sunday Nurse EMT Position Position Name of Pay Pay Hazard Hazard Pay Pay Pay ( D+E+F+G+H+I+J )

No. Number Title Incumbent 10% 10% 8% 1.5 1.5 15% Subtotal

1 $0 $0 $0 $0 $0 $0 $0 $02 0 0 0 0 0 0 0 03 0 0 0 0 0 0 0 04 0 0 0 0 0 0 0 05 0 0 0 0 0 0 0 06 0 0 0 0 0 0 0 07 0 0 0 0 0 0 0 08 0 0 0 0 0 0 0 09 0 0 0 0 0 0 0 010 0 0 0 0 0 0 0 011 0 0 0 0 0 0 0 012 0 0 0 0 0 0 0 013 0 0 0 0 0 0 0 014 0 0 0 0 0 0 0 015 0 0 0 0 0 0 0 016 0 0 0 0 0 0 0 017 0 0 0 0 0 0 0 018 0 0 0 0 0 0 0 019 0 0 0 0 0 0 0 020 0 0 0 0 0 0 0 021 0 0 0 0 0 0 0 022 0 0 0 0 0 0 0 023 0 0 0 0 0 0 0 024 0 0 0 0 0 0 0 025 0 0 0 0 0 0 0 0

Grand Total: $0 $0 $0 $0 $0 $0 $0 $01/ 10% of reg. rate, applicable from 6pm-6am, employee must work 4 hours consecutive after 6pm for entitlement of the pay2/ Applies to law enforcement personnel3/ Applies to Guam Solid Waste Authority employees4/ 1 ½ of reg. rate of pay from 12am Friday to 12 midnight Sunday5/ 1 ½ of reg. rate of pay on daily work exceeding 8 hours6/ Applicable only to GFD ambulatory service personnel. 15% of reg. rate of pay

[BBMR TA-1]

Schedule A - Off-Island Travel

Department/Agency:

Division:

Purpose / Justification for Travel

Travel Date: ______________________ No. of Travelers: ______ 1/

Position Title of Traveler(s) Air Fare Per diem 2/ Registration Total Cost

-$ -$ -$ -$

-$ -$ -$ -$




-$ -$ -$ -$

-$ -$ -$ -$




-$ -$ -$ -$

-$ -$ -$ -$

1/ Provide justification for multiple travelers attending the same conference / training / etc.

2/ Rates must be consistent with Title 5 GCA, Div.2, Ch.23, §23104 and federal Joint Travel Regulations

BBMR96A - REVISEDSchedule B - Contractual

UnitItem Quantity Price

0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$

Total Contractual -$

Schedule C - Supplies & Materials


0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$

0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ Total Supplies & Materials -$

Schedule D - Equipment


0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$

Total Equipment -$

Schedule E - Miscellaneous


0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$

Total Miscellaneous -$

Schedule F - Capital Outlay


0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$ 0 $0.00 -$ -$ -$

Total Capital Outlay -$

FY 2021 Request

FY 2021 Request

FY 2021 Request

FY 2021 Request

FY 2021 Request

FY 2020 Authorized

Variance Increase/(Decrease)

FY 2020 Authorized


FY 2020 Authorized


FY 2020 Authorized


FY 2020 Authorized


Government of GuamFederal Program Inventory

FY 2020 (Current) / FY 2021 (Estimated) Funding

[BBMR FP-1]

FUNCTION:

DEPARTMENT/AGENCY:

PROGRAM:

A B C D E F G H I

FY 2020

`

Grant Period

FY 2021

100% Federal Grants

Federal Grantor Agency / Federal Project Title Estimated Funding

Local Matching Funds

Federal Matching Funds

C.F.D.A./ SAM No. / Enabling Authority

Grant Award Number

Match Ratio Federal /

Local:

Received / Projected

Government of GuamFiscal Year 2021 Budget

Equipment / Capital and Space Requirement

[BBMR EL-1]

Function :Department/Agency:Program:

EQUIPMENT/CAPITAL LISTING:

Description Quantity Percentage of Use

SPACE REQUIREMENT (for Personnel and Equipment/Capital)

Total Program Space (Sq. Ft.):

Total Program Space Occupied (Sq. Ft.):

Description Square FeetPercent of Total Program Space Comments

Comments

Bureau of Budget Management ResearchPrior Year Obligations (FY 2020 and Prior FYs)

BBMR PYO-1

A B C D E F G

Transaction/ Obligation Date

Transaction Type Vendor General Fund ($) Special Fund ($) Federal Fund ($) Reasons for Nonsubmittal or Nonpayment

Total $0.00 $0.00 $0.00

Notes:Column A: Completion date of transaction or event prior to October 1, 2020.Column B: Transaction Type such as personnel action, contracts, etc.Column C: Vendor or Party owedColumn D, E, & F: Identify funding source and dollar amount inclusive of associated penalties or fees; if more than one transaction, need to total all transactions.Column G: Note item of concern.

APPENDICES

[Note: Download Appendices D, E & F from BBMR's website (http:\\bbmr.guam.gov)]

[APPENDIX A]

Government of Guam Departmental Organizational Chart

Program 2

Program 1

Division 1

Program 2

Program 1

Division 2

Program 2

Program 1

Disivion 3

Program 2

Program 1

Division 4

Department / Agency

Function

[ APPEN

DIX

B ]

[ APPENDIX C ]

[APPENDIX G]

Arrangement of FY 2021 Budget Package For Submission to BBMR:

Budget Document Checklist [BBMR BDC-1]

Memorandum / Transmittal to BBMR

Agency Budget Certification [BBMR ABC]

Departmental Organizational Chart

Agency Narrative Form [BBMR AN-N1]

Decision Package Form [BBMR DP-1]

Program Budget Digest Form(s):

Budget Digest Form [BBMR BD-1]

Off-Island Travel Form [BBMR TA-1] (Schedule A)

Operational Requirements [BBMR96A] (Schedules B ~ F)

FY 2021 Agency Staffing Patterns [BBMR SP-1] - PROPOSED

FY 2020 Agency Staffing Patterns [BBMR SP-1] – CURRENT

Federal Program Inventory [BBMR FP-1]

Equipment / Capital Listing / Office Space Requirements [BBMR EL-1]

Prior Year Obligation Form [BBMR PYO-1]

government of guambbmr.guam.gov/wp-bbmr-content/uploads/2016/07/bbmr...government of guam bureau of...

Documents