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GOVERNMENT OF KERALA FOREST & WILDLIFE DEPARTMENT

THRISSUR FOREST DEVELOPMENT AGENCY

(SPV for KIIFB Project)

E-REQUEST FOR PROPOSAL

FOR Selection of Consultant for conducting detailed study

and preparation of Detailed Project Report (DPR) for

Habitat Enrichment works in twenty three Animal

Enclosures being Constructed for Establishing Thrissur

Zoological Park at Puthur in Thrissur District.

Place : THRISSUR

Date : 30TH

July, 2019.

PART- I

LETTER OF INVITATION

Government of Kerala

Forests & Wildlife Department

Forest Development Agency, Thrissur

(Special Purpose vehicle for Thrissur Zoological Park Project)

Puthur P.O., Near Kurisumoola, Thrissur-680014

No. SPV- 269/2019 Dated 02-08-2019

e-Request for Proposal 02/2019-20 (National Competitive Bidding)

Forest Development Agency, Thrissur, the Special Purpose Vehicle

(SPV) for Thrissur Zoological Park Project, Forests & Wildlife Department,

Government of Kerala invites Request for Proposal (RFP) from competent

Individuals/Institutions/Agencies/Organisations/Firms/Consortium for

conducting detailed study and preparing Detailed Project Report (DPR) for

carrying out Habitat Enrichment Works in the animal enclosures being

constructed in the Thrissur Zoological Park, a project funded by Kerala

Infrastructure Investment Fund Board (KIIFB).

Detailed RFP notice is available in the websites

www.etenders.kerala.gov.in and www.forest.kerala.gov.in.

Individuals/Institutions/Agencies/Organisations/Firms/Consortium having

sufficient Technical Competence, expertise and experience in this field and

willing to undertake the above project shall submit competitive bids through the

e-tender portal www.etenders.kerala.go.in on or before 14-08-2019 latest by

05.00PM. Bid security will be Rs 50,000/- (Rupees fifty thousand only). Bid

submission fee is Rs 4000/- which is not refundable.

The other details regarding this e-tender are the following

(i) Date from which the tender will be

available on the website

02/08/2019

(ii) Pre-bid conference 12/08/2019 at 11.00AM in the

Office of the Thrissur Zoological

Park Project

(iii) Last date for receipt of Bid 22/08/2019 up to 05.00PM

(iv) Opening of Technical Bid 24/08/2019 at 11.00 AM

http://www.etenders.kerala.gov.in/

http://www.forest.kerala.gov.in/

http://www.etenders.kerala.go.in/

(v) Publication of preliminary Short list 27/08/2019

(vi) Presentation by the short listed

tenderers

30/08/2019

(vii) Publication of final short list 02/09/2019

(viii) Opening financial bid 04/09/2019

The details of finally selected firm will be published in the Website

www.forest.kerala.gov.in. The scope of work to be executed is detailed in the RFP

notice uploaded in the website www.etenders.kerala.gov.in and

www.forest.kerala.gov.in

Online tenders/bids are to be accompanied with a preliminary agreement

executed on Kerala Stamp paper worth Rs.200/-, the draft of which is available in the

RFP document. Tenders/bids received online without the scanned copies of relevant

documents and preliminary agreement will not be considered and shall be summarily

rejected. Any further clarifications regarding this RFP can be obtained from the office

of the Special Purpose Vehicle, Thrissur Zoological Park, Puthur during the office

hours (Ph: 0487-2353455; 9447979001; 9447979150, 9447979176).

Thrissur Forest Development Agency will not be responsible for any

inconveniences or loss to the Tenderer while uploading/downloading the bid.

Sd/-

Thrissur. Chief Executive Officer,

Thrissur Forest Development Agency

(SPV for Thrissur Zoological Park Project)

PART II

GENERAL INFORMATION

1. Background

1.1 Brief project overview

The Kerala Forest Department is establishing a Zoological Park of international

standards in 136.86 hectares of forest land at Puthur about 12 kilometres from

Thrissur Town. Animals presently housed in the Thrissur Zoo will be shifted to the

Zoological Park. The animal collection plan also includes procurement through

exchange or otherwise of animals presently not in the collection of Thrissur Zoo.

Basic design of the Animal Exhibits in the Zoological Park is done by shri. Jon Coe,

world famous zoo designer from Australia through Jon Coe Design-Idea Design

Consortium. Detailed Master Plan and Master (layout) Plan and detailed design of

individual animal exhibits have been approved by Central Zoo Authority. The

Ministry of Environment, Forest and Climate Change has issued Forest Clearance and

the Kerala State Environment Impact Assessment Authority has issued Environmental

Clearance for the Project. This project is funded by Kerala Infrastructure Investment

Fund Board (KIIFB), a company under Kerala Finance Department for funding major

infrastructure projects in the State. Thrissur Forest Development Agency, a registered

Society of forest dependent communities is the Special Purpose Vehicle (SPV) for

implementing the Project. The Executing Agency for civil works relating to animal

exhibits is Central Public Works department (CPWD).

Twenty three animal exhibits are being constructed in the Zoological Park. The

details of animal exhibits are the following;

1. Biodiversity Centre- A building having three levels for housing reptiles,

amphibians, nocturnal animals etc and having aquarium, terrarium etc.

2. Great Aviary for housing different categories of birds.

3. Enclosure for Gharial and Mugger.

4. Enclosure for Deers-1

5. Enclosure for Deers-2

6. Enclosure for Deers -3

7. Enclosure for Nilgiri Langur

8. Enclosure for Lion Tailed Macaque

9. Enclosure for Leopard

10. Enclosure for Tiger

11. Enclosure for Lion

12. Enclosure for Indian Gaur

13. Enclosure for Hippopotamus

14. Enclosure for Zebra, Eland and Ostrich

15. Enclosure for Sloth Bear

16. Enclosure for Himalayan Black bear

17. Enclosure for Nilgiri Tahr-1

18. Enclosure for Nilgiri Tahr-2

19. Aviary for Raptors

20. Aviary for Grassland Birds

21. Enclosure for Golden jackal

22. Enclosure for Hyena

23. Enclosure for Dhole.

The enclosures have been designed following “landscape immersion technique” such

that the visitor would sight the animal as if in the same landscape giving a feel of

sighting the animal in the wild. Kraals are camouflaged with green barriers. So also

the moats of the enclosures. The animal exhibits are located in the foothills of three

contiguous hillocks in a ring pattern extending 4 kilometers. Visitor paths are located

in the lowermost level. Animal exhibits are at the next higher level. Beyond the

exhibits are forested hill slopes. So the landscape setting is such that the visitor views

the animals at a slightly elevated angle with forest in the background. This landscape

is deliberately created to instil a sense of respect and veneration to the animals in the

visitors so that the message of wildlife conservation is effectively driven home.

The Recognition of Zoo Rules 2009 stipulates that every zoo shall make special

efforts to enrich the environment of the enclosure to meet the species specific

behavioural requirements of the animals in accordance with the standards specified by

the Central Zoo Authority. Further the animal enclosure in the Zoo should not only be

safe and secure for the animals, animal keepers and visitors, but should also have

requisite space for free movement, exercise and expression of natural behaviour by

the animals. Wild animals spent considerable time and energy for finding and

processing food, building nests and defending their territories. Most of their time is

spent in these activities in the wild. It has become necessary to provide alternative

methods of stimulating natural foraging behaviour to meet both the mental and

physical needs of the captive animal. Enrichment can promote species-typical

behaviour by providing the animals with a complex and unpredictable environment

as being encountered in their natural habitat in the wild.

Environmental enrichment is defined as the provision of stimuli which promote

the expression of species-appropriate behavioural and mental activities in an under-

stimulating environment. The environment of an exhibit encompasses all the living

and non-living things of that exhibit and all the interactions of the living things.

Enrichment refers to the act of making something better by the addition or increase of

some desirable quality or ingredient.

Environmental enrichment is an animal husbandry principle that involves

change to enhance the quality of captive animal’s life or environment necessary for

optimal psychological and physiological wellbeing and providing opportunities for

expression of appropriate naturalistic or wild behavioural pattern. The goal of

environmental enrichment can be achieved by providing stimuli that increase the

number or range of species-specific behaviour, increased positive utilisation of the

captive environment, preventing or reducing the frequency of abnormal behaviours

such as stereotypes and increasing the individual’s ability to cope with the challenges

of captivity. This would also invoke an awe-inspired respect for nature in the visitors.

In this context it is worthwhile to mention the recommendation of the Committee of

Zoo Experts appointed by the Government of India for suggesting measures to

improve various operations forming part of zoo management that “enclosures in a zoo

should be sufficiently large to give fullest opportunity for expressing breeding rituals

like chasing, providing opportunities to explore their environment and withdrawal

areas. Species-specific environmental enrichments thus add a level of much needed

complexity in the enclosure that encourage animals to express a more diverse and

species-typical behaviour repertoire.

There are many types of enrichment practices that involve manipulating the

environment in which the animals live for providing behavioural stimuli. In this

context the important components of environmental enrichment can be summarised

below:

1. Keeping animals in compatible small groups.

2. Providing adequate three-dimensional space for exercising the normal

movement patterns like walking, flying, climbing etc.

3. Providing suitable substrate to facilitate the animals to satisfy their digging,

burrowing and exploratory instincts.

4. Providing suitable trees, shrubs and bushes in the enclosure to provide the

animals opportunities for climbing, swinging, feeding, clawing, playing,

rubbing the antlers etc. Since trees take substantial time in growing to required

size, during the interim period, appropriately sized logs/branches of trees could

be used to meet the behavioural needs of the animals.

5. There should be provision of alternative enclosures for the ungulates living in

large social groups, bears and primates so that the animals could be shifted

from one enclosure to the other to facilitate recovery of vegetation.

6. Burrows, dens etc could be constructed to facilitate the animals to hibernate or

to take shelter during extreme weather conditions.

7. Planting grass and reeds for providing cover area for the animals.

8. Fixing mud pots, tree hollows, bamboo baskets etc to meet nesting and egg

laying needs of birds.

Environmental enrichment can be broadly classified as follows:

1. Physical enrichment: Modification to the physical environment of an enclosure

may be of a permanent or temporary nature. Addition of novel items can

stimulate natural behaviour.

2. Space: There should be provision to increased utilisation of three-dimensional

space of the enclosure.

3. Artefacts: An artefact is any object an animal can interact with. The most

commonly used artefacts are live and dead trees, trunks, branches, and ropes.

Artefacts can be added to the enclosure or removed from it moved to add

novelty, create new locomotive pathways and encourage exploratory

behaviour. Non-stationery furniture serves to add unpredictability to

locomotion.

4. Pools:-Pools are provided for swimming and mud is provided for wallowing.

5. Substrates: A variety of substrates may be provided for tactile stimulation or

digging.

6. Manipulable objects: These are objects which are changed frequently to

stimulate investigatory behaviours. Providing several types of manipulable

objects allows animals to choose from them.

7. Feeding enrichment techniques: Novel food items are those that are not part of

the usual captive diet of the species but will not cause nutritional disorders if

used on a non-daily basis.

8. Feeding enrichment devices: They are useful for animal welfare purpose.

9. Smell: The use of different fragrances to encourage animals to smell different

places in an enclosure encourages exploratory behaviour.

10. Auditive enrichment: Using different sounds to attract the attention of an

animal is part of the training in rehabilitation programmes.

11. Enrichment to meet physiological needs: The temperature and humidity of an

enclosure need to be maintained at the appropriate levels. The photo period

conditions must be such as to stimulate natural behaviour of each species.

12. Social Enrichment/Social Grouping: Captive social grouping should resemble

those observed in the wild.

1.2 With a view to meet the above objectives, the SPV has decided to appoint

competent Individuals/ Institution/ Agency/ Organization/ Firms/ Consortium

(hereinafter referred to as “Consultant”) with experience in developing/ establishing

eligible/similar projects cited above for preparing DPR for captive animal enclosure

enrichment works through a competitive and transparent bidding process. The

schedule of selection process is given in Table-1 of Annexure-I

1.3. The Chief Executive Officer, SPV, for Thrissur Zoological Park Project invites

proposals (hereinafter referred to as Request for Proposal or “RFP”) from qualified

“Consultants” for conducting detailed study of the engineering drawings for the

construction of animal enclosures in Thrissur Zoological Park for preparing Detailed

Project Report (DPR) along with ready to tender BOQ for carrying out

environment/habitat enrichment works in the animal enclosures under construction.

The details of procuring entity & venue of bid opening are given in Table-

2 of Annexure-I.

1.4 Accordingly, bids from Consultants satisfying the following criteria are invited

through the E-procurement portal of Government of Kerala:

www.etenders.kerala.gov.in

1.4.1. Should have a minimum of 5 years’ experience in the field of providing

consultancy services including developing and executing habitat enrichment works in

the exhibits of wild animals in Zoological Park / Animal Rescue Centre/ Zoo and

Museum/Biological Park or Nature Theme Parks/Wildlife Parks/Aquarium

including preparation of Master Plan, DPR and ready to tender BOQ for State and

Central Government Agencies or reputed organisations in India or abroad. The Firm

should have completed at least one Eligible or Similar Projects during the last five

years of 2014-15 to 2018-19.

In this context,

Eligible Project is one in which the Firm has successfully completed the project of

habitat enrichment works in the exhibits of wild animals in Zoological Park /

Animal Rescue Centre/ Zoo and Museum/Biological Park including preparation of

Master Plan, DPR and ready to tender BOQ for State and Central Government

Agencies or reputed organisations in India or abroad

Similar Project is one in which the Firm has successfully completed the project of

natural landscaping including terrestrial and aquatic elements using natural and

artificially created exhibits in Nature Theme Parks, Wildlife Parks, Aquarium etc.

including preparation of Master Plan, DPR and ready to tender BOQ for State and

Central Government Agencies or reputed organisations in India or abroad

1.4.2. Should have an Expert in Wildlife Biology who would act as Team Leader for

this Consultancy having post graduate degree in Zoology, Wildlife Biology/Forestry

or equivalent discipline with minimum five years experience in planning and

executing habitat enrichment works in Zoological Park / Animal Rescue Centre/ Zoo

and Museum/Biological Park including preparation of Master Plan, DPR and ready to

tender BOQ supported by a Zoo Manager, Landscape Architect and Civil Engineer

having qualification and experience given in Table-4 of Annexure-I in planning,

designing, costing and executing works similar to those involved in habitat

enrichment.

1.4.3. Should have an annual turnover of not less than Rs. 20 lakhs from consultancy

services of eligible/similar/related projects in each of the last three financial

years viz 2015-16,2016-17 and 2017-18 or at least Rs. 60 lakhs in total for these

years.

In this context, related project is one involving landscaping based project

involving eco-friendly constructions and works involving supplementing and

manipulating natural landscape features including created features.

RFP documents can be downloaded from the e-procurement portal of

Government of Kerala and the official website of Kerala Forest Department from 01-

08-2019 onwards.

3. Brief description of the selection process

The SPV will adopt a two stage selection process (collectively the “Selection

process”) in evaluating the RFP comprising technical and financial bids. The selection

of the Consultant will be made on the basis of Quality-cum-Cost Based Selection

(QCBS) method.

In the first stage, a preliminary technical evaluation will be carried out. Based

on this evaluation, a preliminary short list of tenderers shall be prepared and

published. The tenderers in the preliminary short list shall be called for power point

presentation wherein all the members of the proposed team of the Consultant shall be

present. Performance in the presentation will be reckoned in determining the final

technical scores. The highest technical bid will be assigned a score of 100 (One

Hundred) points and the scores of other bids will be proportionately assigned.

The tenderers who secure the cut off score in the Technical Bid will be included

in the final shortlist.

In the second stage, the financial bid of the finally shortlisted firms will be

opened and a financial evaluation will be carried out. The lowest financial bid

will be assigned a score of 100 (One Hundred) points and the scores of other bids

will be proportionally assigned. A weightage in the ratio 50:50 will be assigned for

the technical and financial bids, respectively. Proposals will finally be ranked

according to their combined technical and financial scores. The tenderer with the

highest combined score will be the first ranked tenderer (hereinafter referred to as the

selected tenderer) who shall be called for negotiation, if necessary, while the second

ranked tenderer will be kept in reserve.

4. Amendment of RFP

If it becomes necessary to revise any part of this RFP or if additional data are

necessary for an exact interpretation of provisions of this RFP prior to the due date for

receipt of proposals, notification will not be published through newspapers and further

changes will be updated only on the website of Kerala Forest Department and e-tender

website of Government of Kerala. The SPV reserves the right to extend the due date

for accepting bids to accommodate such interpretations or additional data

requirements.

5. Cost of Proposal

The tenderer shall be responsible for all the costs associated with the preparation

and submission of their proposals and their participation in the selection process

including subsequent negotiations, visits to the SPV, project site, etc. The SPV will

not be responsible or in any way be liable for such costs, regardless of the conduct or

outcome of the selection process.

6. Discussion Format

The SPV reserves the right to conduct discussions, either oral or written, with

those tenderers determined by the SPV to have submitted reasonably viable proposals

for being selected for award. The SPV also reserves the right to issue clarifications to

resolve minor issues in the RFP and to call for additional information, if required at

any stage, for evaluation purposes.

7. Period of Contract

The term of the contract of engagement/appointment as Consultant is for a

period of three months (3 months) for submitting DPR and required documents on

mutually agreed terms and this period shall commence from the date of signing of the

agreement. Services of the Consultant shall be rendered to the SPV during the

implementation phase of the project as and when required and on the demand of the

SPV. The contract can be terminated by either party with a notice period of 15 days

(fifteen days). However, if the SPV is of the view that any act of fraudulence or

malfeasance has been committed by the tenderer selected as the Consultant and it is in

the public interest to abrogate the contract, then the SPV has the right to reduce the

above notice period to 7 days (seven days) within which the Consultant has to wind

up its operations and hand over all relevant documents, data, etc. to the SPV.

PART III

RESPONSIBILITY

8. General Responsibility

8.1 The Consultant shall

8.1.1. Act in a fiduciary capacity for the SPV within the scope of the work undertaken

by it and shall disclose all conflicts of interest as and when they arise;

8.1.2. Not receive any consideration by way of remuneration or compensation or in

any other form from any person or entity other than designated under the Agreement,

in respect of any activity done in relation to the projects and products for which

service is provided;

8.1.3. Maintain an arms-length relationship between its activities as a consultant and

its other activities;

8.1.4. Ensure that there is no conflict of interest in all its activities. If the Consultant,

its holdings or subsidiary company secure any contract from the

Department/Government for any Similar Services and in such instance shall ensure

that in case of any conflict of interest between such activities and the activities under

this contract, such conflict of interest shall be disclosed to the SPV and a written “

no objection” secured from the Department/Government.

8.1.5 Not divulge any confidential information which has come to its knowledge about

the Department, Government or public or private agencies with which it has to interact

pursuant to the Agreement, without taking prior permission except where such

disclosures are required to be made in compliance with any law for the time being in

force. The data or information generated as part of this assignment shall be the sole

property of the SPV and the Consultant shall not share, divulge or use it for any other

purpose without the prior approval of the SPV in writing;

8.1.6. Not enter, on its own accord, into transactions which are advantageous to itself

or which are offensive to the interests of the SPV in consequence to its advice given

to the SPV.

8.1.7 Follow Know Your Client procedure as may be specified by Government from

time to time;

8.1.8 Abide by the code of conduct as may be specified;

8.1.9 Provide independent advice and work under the scope of the Agreement,

safeguarding the interests of the Government of Kerala and the SPV to the best of its

ability;

8.1.10 Disclose all material information about itself including its business, relevant

disciplinary/regulatory history, the terms and conditions on which it offers

advisory/consultancy services, affiliations with other intermediaries and such other

information as is necessary to take an informed decision on whether or not to avail its

services;

8.1.11 Disclose any consideration by way of remuneration or compensation or in any

other form whatsoever, received or receivable by it or any of its associates or

subsidiaries for any distribution or execution of services or products in respect of

which the advice is provided;

8.1.12 Before recommending the services of any intermediary disclose any

consideration by way of remuneration or compensation or in any other form

whatsoever, received or receivable by the Consultant from such intermediary for any

purpose pursuant to the implementation under the Agreement, if the SPV desires to

avail the services of such intermediary;

8.1.13 Disclose to the SPV its holdings or position, if any, in any intermediary, for

providing any similar Services or products which are subject matter of its advice;

8.1.14 Disclose to the SPV any actual or potential conflicts of interest arising from any

connection to or association with any provider of similar services, including any

material information or facts that might compromise its objectivity or independence in

the carrying on of the advisory and consultancy services to the SPV; and

8.1.15 Maintain a core team consisting of Expert in Wildlife Biology as Team Leader

supported by Zoo Manager, Landscape Architect and Civil Engineer during the entire

period of contract.

PART IV

SCOPE OF SERVICES & DELIVERABLES

9. Responsibility as Consultant

9.1. The Consultant is expected to conduct detailed study of the Engineering

drawings for all the Animal Enclosures being constructed in the Thrissur

Zoological Park and develop and submit a Detailed Project Report (DPR) together

with Master Plan and ready to tender Cost Estimates (BoQ) for providing near

natural habitat environment to the wild animals to be kept in the exhibits taking

care of the ecology, biology and behaviour of animals in the wild. In addition the

Consultant shall provide consultancy services to the SPV during the project

implementation period. By and large the consultant shall undertake the following

activities, though not necessarily limited to it; i. A point of contact shall be established in Thrissur for liaison with the SPV.

ii. Demand Assessment for the project

iii. Consultation with the Project Team, Executing Agencies, Consultants and

other stakeholders.

iv. Carry out detailed study of the engineering drawings of each enclosure

approved by the Central Zoo Authority of India.

v. Preparation of detailed layout plan including detailed components of each

animal enclosure together with cost estimates for different components

vi. Architectural and structural Design drawings, together with design

interpretation drawings and construction level drawings for each

component together with 3D views..

vii. Construction level drawings should have sufficient details to permit

contractors to carry out the construction work effectively, without

ambiguity.

viii. Type of materials used in the construction of each component, their

specification and source of collection. Maximum care is to be taken to

employ naturally occurring materials for developing the components.

ix. Prepare standard specifications for all works ensuring highest standards of

quality.

x. Detailed costing and rate analysis following the DSR rates wherever

applicable. For items for which such standard Schedule of Rates are not

available, estimates shall be prepared based on market rates.

xi. Preparation of Bill of Quantities.

xii. Construction Methodology.

xiii. Preparation of Request For Proposal (RFP) document for procuring

competent and experienced Agency for executing the work.

xiv. Arranging periodic visits during the execution period for quality

assessment and course correction and for certifying satisfactory

completion.

9.2. The Tenderers can put forth and incorporate any innovative suggestions which

suit the objective of the Project within the broad frame work of the Central Zoo

Authority guidelines over and above the components described hitherto.

10. Project Key Personnel

10.1 The specification of duration of service required from the project personnel

deployed by the Consultant for the assignment/services to the SPV is provided

in Table-3 of Annexure-I.

10.2 The specification of required minimum qualification, professional experience &

eligible/similar experience of the project personnel is provided in Table-

4 of Annexure-I.

10.3 Assignment specific qualifications and experience

10.3.1 Qualification and Experience of Project Personnel:

Curriculum Vitae (CV) of the Project Personnel shall be submitted in Form

No. 4 given in Annexure-II. Regarding the evaluation of the CVs of each individual,

it is the responsibility of the tenderer to produce sufficient documentary evidence of

qualification, relevance of experience, specialisation, etc. as may be required for

proper evaluation thereof and assignment of relevant scores. In case of any missing

documents, corresponding marks will be awarded based on the best judgement of the

Evaluation Committee constituted for the purpose. Therefore, it is recommended that

the tenderers shall make themselves fully aware of the evaluation criteria and ensure

to produce proper and sufficient supporting documents.

During the contract period the Consultant shall maintain its original proposal

without any change, including the availability of the Key Personnel, the proposed

rates and the total price.

10.3.2. Consultant’s Technical Competence:

References of completed Projects to demonstrate Consultants technical

experience in eligible/similar assignments shall be furnished in Form No.3

given in Annexure-II.

10.3.3. Financial Competence:

Average Turnover of the Consultant from eligible/similar/ related

projects/ Services for the last three years shall be furnished in Form No. 5

11. Payment Schedule

11.1 The payment to the Consultant shall be made as shown below;

20% of the agreed amount on submitting the habitat enrichment plan for all

animal enclosures together with preliminary drawings and rough cost estimates

30% of the agreed amount on submission of the detailed architectural and

structural drawings of the components in each animal enclosure along with

final layout plan of each enclosure based on the basic engineering drawings

issued to the Consultant.

30% of the agreed amount on submission of the detailed interpretation

drawings and construction level drawings, detailed cost estimates as per

DSR/Market together with detailed specifications of work, specification of

materials to be used and the source of materials and 3D views of each

component and the RFP document for procuring Agencies for executing the

work.

The balance amount 20 % shall be paid at the time of completion of the

execution of the work in the field.

11.2. Each stage payment is to be preceded by approval of the same by the

Evaluation Committee constituted by the SPV.

11.3 The SPV shall not be responsible for providing any financial support except as

per the payment schedule afore mentioned. Any other expenditure like travelling,

staying, communication, boarding and lodging etc. for the consulting team stationed at

the place of assignment shall be borne by the Consultant itself.

In case of non- compliance of contract clauses and poor performance of the

team, a penalty of up to 5% (five percentages) of the tender amount shall be levied

from the Consultant. Further the SPV may forfeit the security deposit, if deemed fit.

Generally non- completion within time limit will be considered as poor performance.

(See paragraph 16.13).

PART IV

GENERAL TERMS & CONDITIONS OF

SUBMITTING PROPOSALS

12. EMD and Tender processing fee

12.1 A non refundable tender processing fee of Rs.4000/- as per tender

procedure as given in the designated E-tender portal shall be payable by the

Tenderers at the time of submission of bid.

12.2 The Tenderer shall furnish non-interest bearing bid security, which will be Rs

50,000/- (Rupees fifty thousand only) and which shall be paid in a single

transaction using the on-line modes specified in the www.etenders.kerala.gov.in portal.

Bids not accompanied by the prescribed bid security and tender processing fee shall

be disqualified and rejected.

13. Technical Proposal

In order to be eligible for Technical qualification, the Proposals should include

the following items given in ANNEXURE II with sufficient documentary support for

the claims made therein:-

1. Letter of Proposal in Form No.1.

2. Details of Tenderers Operation including details of Partners/Board of

Directors/Governing Body of the Firm and details of Staff and Consultants

working with the Firm in Form No. 2and the details of the professional

experience together with relevant documents attested/notarised.

3. Detail of experience of the Firm in executing Eligible/Similar Projects in

Form No. 3 together with copies of completion certificate attested/notarised.

4. Curriculum Vitae and Project specific experience of Project Personnel in Form

No. 4 together with copies of certificates of educational qualification and

experience certificate attested/notarised.

5. Statement of Financial Competence of the Firm in Form No.5together with

copies of Income Tax Returns and Balance Sheet and Profit and Loss Accounts

for last three years attested/notarised.


6. Preliminary Agreement in the format given in Annexure IV in stamp paper

worth Rs 200/-

7. Format of declaration by the tenderer in Annexure VI that they are not having

any connection directly or indirectly with the Forest department’s/SPV’s

employees who are in charge of this work, should be signed and attested in the

declaration form attached and uploaded.

8. MoU for Consortium in the format given in Annexure VIII.

9. Joint Deed of Undertaking for consortium in the format given in Annexure IX

14. Instructions for submitting Proposals:

14.1 The tenderer shall submit the bid online only through the e-GP website of Government

of Kerala (www.etenders.kerala.gov.in) as per the procedure laid down in for e-submission as

defined in the website. Performance security and bid processing fee are to be remitted

through the e-payment facility in the e-tender portal. The tenderer may download complete

set of bid documents from the e-tendring portal. The tenderer shall fill up the technical bid

format in various Forms in Annexure II, fill up the same, attach copies of necessary

certificates, duly sign with seal on all the pages of the tender documents, scan the

copies and upload the same using the Digital Signature Certificate. In addition to

the above, the tenderer shall upload a complete set of bid documents with NIT and

sections containing Part I to Part IV and Annexures I to IX after signing all pages as a

token of acceptance of all bid conditions and in the absence of complete set of bid

documents, the submitted bid shall be treated as non-responsive and will be rejected

by the SPV. Tenderers alone will be responsible for submission of defective tenders

and such tenders are liable to be summarily rejected.

14.2. The financial bid should be directly entered in E-procurement portal. The

tenderer shall submit the financial proposal in the format given in Form No. 6 or in

any modified form as appearing in the E-tender portal. The amount quoted in

Financial Bid /Bill of Quantities (BoQ) should be in Indian National Rupee in

inclusive of GST and other taxes. Tax will be deducted at source as per the provisions

of Income-Tax Act prevailing at the time of payment

14.3. Hardcopies of the following documents included in the Technical Bid should be

submitted to the O/o the Chief Executive Officer, SPV for Thrissur Zoological


Park,Puthur.P.O, Near Kurisumoola, Thrissur -680014 through speed post so as to

reach on or before the Technical Bid opening time.

14.3.1. Copy of e-payment receipt towards remittance of Bid Processing Fee and Bid

Security,

14.3.2. Copy of confirmation of bid submission in the e-tender portal.

14.3.3. Letter of Proposal in Form No.1.

14.3.4. Power of attorney for authorised signatory of the Tenderer.

14.3.5. Complete set of RFP document signed on each page by the authorised

signatory.

14.3.6. Details of Tenderers Operation including details of Partners/Board of

Directors/Governing Body of the Firm and details of Staff and Consultants

working with the Firm in Form No. 2and the details of the professional

experience together with relevant documents attested/notarised.

14.3.7. Detail of experience of the Firm in executing Eligible/Similar Projects in

Form No. 3 together with copies of completion certificate attested/notarised.

14.3.8. Curriculum Vitae and Project specific experience of Project Personnel in Form

No. 4 together with copies of certificates of educational qualification and

experience certificate attested/notarised.

14.3.9. Statement of Financial Competence of the Firm in Form No.5together with

copies of Income Tax Returns and Balance Sheet and Profit and Loss Accounts

for last three years attested/notarised.

14.3.10. Preliminary Agreement in the format given in Annexure IV in stamp

paper worth Rs 200/-

14.3.11. Format of declaration by the tenderer in Annexure VI that they are not

having any connection directly or indirectly with the Forest

department’s/SPV’s employees who are in charge of this work, should be

signed and attested in the declaration form attached and uploaded.

14.3.12. MoU for Consortium in the format given in Annexure VIII.

14.3.13. Joint Deed of Undertaking for consortium in the format given in

Annexure IX

15. Evaluation of Bids:

15.1 The Technical Evaluation will be done on the basis of the Criteria given in

Annexure III.

15.2 The decision of the Evaluation Committee shall be final with respect to any

subjective factor in the assessment of quality of the Bid.

16. Other terms and conditions:

16.1 Conditional Bids are not acceptable.

16.2 The SPV reserves the right to negotiate the bid price with the first ranked

tenderer.

16.3 Mere issue of RFP document does not qualify the tenderer for appointment. The

tenders from the tenderers who do not comply with the Eligibility Criteria specified in

the RFP document will be rejected.

16.4 The submission of tender implies that Tenderer has read the contents of RFP

document and the Letter of Proposal. Submission of a tender shall imply that the

Tenderer has accepted all the terms and conditions mentioned in this RFP document

and the terms and conditions of the appointment.

16.5 Proposals of any Tenderer who does not accept the conditions contained in the

RFP documents is liable to be rejected.

16.6 The SPV reserves the right to accept / reject any or all of the tenders and cancel

the selection process at any stage without assigning any reason.

16.7 The SPV at its sole discretion can reject Partial Tenders, Conditional Tenders and

other procedurally defective Tenders.

16.8 Power of Attorney authorizing the person to sign all the documents pertaining to

this tender shall be submitted in Technical Bid Cover. Only the authorized signatory

should submit the tender

16.9 The tenderers have to familiarize themselves with the location of the Project for

which the DPR has to be submitted and should have a clear idea of the plan of action

(see para. 9 of the RFP).

16.10 Agreement : The successful tenderer, immediately, on receipt of the

proceedings order from the authority concerned, should return a marked copy duly

acknowledged as a token of acceptance and should execute an Agreement in Kerala

Stamp Paper for an amount notified by Kerala Registration department in the

prescribed format (ANNEXURE VII) within 15(fifteen ) days from date of receipt of

the proceedings order for the due fulfillment of the contract and shall have to pay all

stamp duty, lawyer’s charge and other expenses incidental to the execution of the

agreement. If the tenderer fails to execute the Agreement in time then the Bid Security

shall be forfeited and the Contract cancelled. In addition, it will also entail the

penalties as deemed fit by the Kerala Forest Department or the SPV and blacklisting

the Consultant.

16.11 Deadline for submission of the DPR

The selected tenderer has to submit the final DPR within three months from the

date of signing the agreement complying all the stages in the payment schedule.

16.12 Penalty: In case the successful tenderer fails to submit the DPR as per the

agreement within the specified time, penal provisions shall be attracted. Contract

period will be extended for a further period of one month charging penalty @ 1% of

the total value of the contract. In case the contract is not completed during the above

extended period, the SPV shall terminate the contract and rearrange the work in a

suitable mode at the risk and cost of the successful tenderer. This will entail forfeiture

of the security deposit. The cost of making alternative arrangement will also be

recovered from the tenderer.

16.13 No representations for enhancement of rate once accepted will be considered.

16.14 Any attempt on the part of the tenderers or their agents to influence the SPV in

their favour by personal canvassing will disqualify the tenderer.

17. E-Tendering:

17.1 All proposals are accepted only through online E-Procurement mode via the E-

Procurement portal of Government of Kerala, for which the Tenderers should obtain

Digital Signature Certificate from any of the Empanelled Certifying Authorities as

mentioned in the E-Procurement portal.

17.2 After registering with E-Procurement Portal, in case of any difficulties in

downloading RFP document, tenderers may contact the persons whose contact details

are given in the e-Procurement Portal or the RFP document. For technical assistance

regarding E-Tender visit the website https://etenders.kerala.gov.in for further

guidance.

17.3 Tenderers may consider the time involved in payment of Bid Security and

submission of proposals through E-Procurement Portal. The E-Procurement portal

screen becomes unavailable immediately after the last date and time mentioned in the

RFP document for submission of proposals. The SPV shall not be responsible for any

delay or technical problems in submission of proposals.

17.4 Tenderers may consider the banking transaction time for online transfer of Bid

security amount and bid processing fee. The SPV shall not be held responsible

for non-payment/non transfer of Bid security and Tender Processing fee on time or for

any technical difficulties, bank holiday etc., that may occur during the entire

transaction.

18. Performance Security:

The successful / selected tenderer shall furnish Performance Security equivalent to

5% of the total value of the contract rounded to the nearest rupee in the form of Bank

Guarantee in the form given in Annexure V from any nationalized/scheduled banks in

India along with the signing of the contract. The Performance Security should remain

valid for a period of 60 days beyond the date of completion of all contractual

obligations.

18.1 If the successful tenderer fails to deposit the security and execute the agreement

as stated above, the bid security deposited by him will be forfeited to the SPV and the

contract retendered at the defaulter’s risk. Any loss incurred by the SPV on account of

the retender will be recovered from the defaulter who will however not be entitled to

any gain accruing thereby.

18.2 The Performance Security deposit will be released only after the successful

completion of the contract period. But in the event of the Consultant causing any

damage to the SPV, the SPV shall be entitled to deduct out of the deposits or the

balance thereof, the amount of such damage. The same may also be deducted from

any other sum, which may be due at any time from the SPV to the successful tenderer.

https://etenders.kerala.gov.in/

19. Liquidated Damages:

The SPV reserves the right to sue and recover from the Consultant for liquidated

damages the extent of losses and expenses, if any, incurred by the SPV, apart from

forfeiture of Performance Security, on account of any wrong / illegal / malafide advice

given by the Consultant.

20. Dispute Settlement:

Agreement on this assignment shall be governed by, construed and interpreted in

accordance with the Laws in India. Any disputes, difference or claim arising out of or

in connection with or in relation with this Agreement which is not resolved amicably

between the SPV and the Consultant shall be referred to a Committee consisting of the

Addl. Chief Secretary, Forest & Wildlife Department and the Principal Chief

Conservator of Forests & Chief Wildlife Warden and the disposal of this Committee

shall be final and binding on the Parties.

ANNEXURE-I

Table-1. Schedule of Selection Process

Sl.No. Important Dates Date

1 Tender Publication Date 01.08.19

2 Pre-Bid conference

11-08-2019 at 11.00AM in the

Puthur Zoo Office at Puthur in

Thrissur District.

3 Last date for receipt of tender 22-08-2019 up to 05.00PM

4

Opening of Technical Bids 24-08-2019 at 11.00 AM

5 Publication of preliminary short list 27-08-2019

6

Presentation by short listed

tenderers 30-08-2019

8 Publication of final short list 2-09-2019

9 Opening of Financial Bids 4-09-2019

Table-2. Details of procuring entity & Venue of bid opening

Sl.

No. Item Particulars

1 Name and Address

of

the Procuring Entity

Thrissur Zoological Park Project, Puthur P.O,

Near Kurisumoola, Thrissur District

Designation and

Address of the

Tender

Inviting Authority

Chief Conservator of Forests, Thrissur &

Chief Executive Officer of the

SPV for KIIFB project, Puthur P.O, Near

Kurisumoola, Thrissur District-680014

2

3

Place of opening

Bids

Thrissur Zoological Park Project, Puthur P.O,

Near Kurisumoola, Thrissur District

Table-3. Service requirement period of project Key Personnel (See Clause 10.1)

Sl.

No

List of

Project Personnel

Position No. of

Persons

Service Requirement

Total Period

of Service

1 Wildlife Biologist Team Leader 1 Project implementation

period

2 Zoo Manager Associate 1 Project Implementation

Period

3 Landscape Architect Associate 1 Project implementation

period

4 Civil Engineer Associate 1 Project implementation

period

Table-4. Requirement of Qualification & Experience of Project Personnel

(See Clause 10.2)

Sl.

No.

Position of

Project

Personnel

Minimum

Educational Qualification

Minimum

Length of Professional

Experience

Project Related

Experience

1 Wildlife Biologist

& Team Leader

Post Graduation in

Zoology/Wildlife

Science/Forestry or

Equivalent

5 years

Completed at least

one eligible /similar

project in the last five

years

2 Zoo Manager

Degree in Science and

worked as Curator or in

Higher position in a

Medium or Large Zoo.

5 years

Do

3 Landscape

Architect

Degree in Landscape

Architecture or

Equivalent 5 years

Completed at least

one

eligible/similar/related

Project in the last five

years.

4 Civil Engineer Degree in Civil

Engineering 5years Do

Table-5.Salient features of the Technical Presentation of the Firms included in the

Preliminary Select List

1 Scope of work explained

2 Detailed scheme of executing the assignment. Specific contribution of the key

project personnel are to be highlighted

3 Methodology of design and execution of typical features in the habitat.

4 Proposed time break down with milestones and deliverables at each milestone

5 Outline of the DPR, Layout Plan and BOQ

6 Typical design of habitat enrichment plan of enclosure for Tiger and Sloth Bear

based on the engineering drawings together with rough cost estimate

ANNEXURE-II (Bidding Forms)

Form No.1: Letter of Proposal

(To be submitted in the letter head of the tenderer)

To

The Chief Executive Officer

Thrissur Forest Development Agency,

(SPV for KIIFB project),

Puthur .PO,

Thrissur-680014.

Sir,

Having examined the RFP document, we the undersigned herewith submit our

response to your RFP notification dated 22.07.2019 for selection of Consultant for

preparing and submitting Detailed Project Report (DPR) for Habitat Enrichment

Works in various animal Enclosures being constructed in Thrissur Zoological Park

Project as Consultant for the Thrissur Forest Development Agency ( the SPV for

KIIFB Project), (hereinafter referred to as the SPV), with the financial assistance

of Kerala Infrastructure investment fund Board (KIIFB), in full conformity

with the said RFP document.

1. We have read the provisions of the RFP document and confirm that these are

acceptable to us.

2. We fully understand that additional conditions, variations, deviations, if any,

found in our response to RFP shall not be given effect to ---------------

3. We agree to abide by this proposal, consisting of this letter, the detailed

response to the RFP and all other attachments, for the project period as per

agreement from the closing date fixed for submission of proposal stipulated in

the RFP document.

4. We hereby declare that we are not involved in any litigation with any

Government in India and we are not under a declaration of ineligibility for

corrupt or fraudulent Practices.

5. We hereby declare that all the information and statements made in this proposal

are true and accept that any misinterpretation contained in it may lead to our

disqualification.

6. We fully understand that the SPV reserves the right to reject any or all of the

proposals received in response to the RFP / Tenders and to cancel the selection

process at any stage without assigning any reason thereof.

7. We understand that mere submission of bid does not guarantee that any of the

applicants shall be awarded the project/assignment.

8. We hereby declare that our proposal submitted in response to this RFP is made

in good faith and the information contained is true and correct to the best of our

knowledge and belief.

Yours faithfully,

Signature:

Name: (Applicants name)

Title/Designation:

(Office seal)

Date:

Form No.2 : Technical Proposal

2.1. Details of Tenderer’s Operations

(To be given separately for each constituent of a Joint Venture or Consortium)

Sl.No

Information sought by the SPV Details to be given by tenderer

1

Contact details of the tenderer

1.1

Name of the tenderer

1.2

Address

1.3

Telephone No.

1.4

Mobile No.

1.5

Email

1.6

Fax No.

1.7

Website details.

2

Business information

2.1

Registration Number and Year of

Registration

2.2

Registration Status of the Organisation

(Public/Private Ltd Company/Society /

Trust/JV)

2.3

Year of establishment

2.4

Details of Registration (attach the

photocopy of the registration) along with

memorandum of association, by law etc.

2.5

Whether the organisation is ISO certified.

Please furnish details thereof.

2.1.1. Details of Partners/Board of Directors/Governing Body of the Firm

Sl. No Name & Address Designation

1

2

3

4

5

6

7

2.1.2 Details of Staff and Consultants working with the Firm

2.1.2.1. Engineering and Architectural Staff

Sl. No Name and address Designation Number of

Years of

Experience

Duration

of

Working

with the

Firm

2.1.2.2. Staff Specialised in Habitat Enrichment

Sl.

No

Name and address Designation Educational

Qualification

Number of

Years of

Experience

Duration

of

Working

with the

Firm

2.1.2.3. Administrative and Accounting Staff

Sl. No Name and address Designation Number of

Years of

Experience

Duration

of

Working

with the

Firm

2.2. Details of Experience of the Firm in Providing Consultancy Services since

the year of establishment.

Sl.No Name and

Address of the

Client

Name of the

Project

Contract

Amount

(Rs)

Start

Date

Completion

Date

Note: To substantiate the information given in 2.2 above, copies of completion

certificates attested/notarised have to be submitted.

Form No. 3: Technical Proposal-Details of Experience of the Firm in Executing

Eligible/Similar Projects

(To be given separately for each Constituent of a Joint Venture or Consortium)

3.1. Name of the Firm

3.2. No. of Eligible Projects executed during last five years

3.3. No. of Similar Projects executed during last five years.

3.4. List of Eligible /Similar Assignments executed by the Firm in the last five years:

(Copy of Completion Certificate from the Client is to be attached)

Sl.

No.

Name of

Eligible/Similar

Project

Client

Designation

in the

Assignment

Role and

Responsibility

Period

( Start

date &

end

date)

Firm

Brief

Description of

the Project

Declaration

I, ……………………………………………….,the undersigned, hereby declare that

the information given above are true to the best of my knowledge and belief.

Place

Date:

Name, Designation & Signature of the Authorised Signatory of the Firm (Office Seal)

Form No. 4 : Technical Proposal - Curriculum Vitae of Project Personnel

3.1. Wildlife Biologist-Team Leader

4.1.1.Name:

4.1.2. Date of birth:

4.1.3. Nationality:

4.1.4. Educational qualification: From Graduation Level onwards

Name of

Course

Name of

Institution

Name of

University

Year of

Study

Subject/

Specialisa

tion

Percentage of

marks/Grade

4.1.5. Details of Professional experience:

Period From Period to Name of

Organisation

Designation Brief

Description of

Duties

4.1.6. Number of eligible/similar assignments:

4.1.7. Total years of experience in eligible/similar assignments:

4.1.8. List of Eligible/Similar Assignments in which the Project Personnel worked:


Sl.

No.

Name of

Eligible/Similar

Project

Client

Designation

in the

Assignment

Role and

Responsibility

Period

( Start

date &

end

date)

Firm

Brief

Description of

the Project

Declaration


the above data truly describes myself, my qualifications and experience to the best of my

knowledge and belief. I also solemnly affirm that I shall be available in person for the

assignment as required of me.

Place

Signature of the Project Personnel

Date:


Note: Attested/notarized copies of certificates to prove educational qualifications and

experience are to be attached.

4.2. Zoo Manager

4.2.1.Name:


4.2.3. Nationality:


Name of

Course

Name of

Institution

Name of

University

Year of

Study

Subject/

Specialisa

tion

Percentage of

marks/Grade



Organisation

Designation Brief

Description of

Duties





Sl.

No.

Name of

Eligible/Similar

Project

Client

Designation

in the

Assignment

Role and

Responsibility

Period

( Start

date &

end

date)

Firm

Brief

Description of

the Project

Declaration





Place


Date:




4.3. Landscape Architect

4.3.1.Name:


4.3.3. Nationality:


Name of

Course

Name of

Institution

Name of

University

Year of

Study

Subject/

Specialisa

tion

Percentage of

marks/Grade



Organisation

Designation Brief

Description of

Duties





Sl.

No.

Name of

Eligible/Similar

Project

Client

Designation

in the

Assignment

Role and

Responsibility

Period

( Start

date &

end

date)

Firm

Brief

Description of

the Project

Declaration





Place


Date:




4.4. Civil Engineer

4.4.1.Name:


4.4.3. Nationality:


Name of

Course

Name of

Institution

Name of

University

Year of

Study

Subject/

Specialisa

tion

Percentage of

marks/Grade



Organisation

Designation Brief

Description of

Duties





Sl.

No.

Name of

Eligible/Similar

Project

Client

Designation

in the

Assignment

Role and

Responsibility

Period

( Start

date &

end

date)

Firm

Brief

Description of

the Project

Declaration





Place


Date:




Form No. 5: Technical Proposal - Financial Competence

Name of the Consultancy

Project

*Turnover of the organisation

from consultancy assignments of

eligible/similar or related assignment

Average

Sl.No

Turnover

2015-16 2016-17 2017-18 (Rs.)

Note: For the purpose of reckoning Turnover, if the tenderer is a parent firm with

subsidiary firms, then it may include the Turnover from similar /related

assignments/services as proposed for this RFP and study rendered by the subsidiaries

of the Parent firm.

*Attach Financial Statement, Annual Reports and signed affidavit for verification.

Note: Attested/notarised copies of Income Tax Returns, Balance Sheet and Profit

& Loss Account for 2015-16,2016-17 and 2017-18 are to be attached.

Form No. 6: Financial Proposal

(Submitted only through e-tender portal)

Tender Inviting Authority:

Name of Work:

Contract No:

Tenderer Name:

Financial Bid

(The amount quoted should be inclusive of GST and all other taxes)

(In Rupees

Sl.No. Item Rate Unit Quantity Amount

1 Remuneration of

the Team Leader Man Hour

2 Remuneration of

Zoo Manager Man Hour

3 Remuneration of

landscape

Architect

Man Hour

4 Remuneration of

Civil Engineer Man Hour

5 Remuneration of

Technical Support

Staff

Man Hour

6 Boarding expenses

of Project Team Day

7 Boarding expenses

of Support Team Day

8 Travel Expenses of

Project Team Trip

9 Travel Expenses of

Support Team Trip

10 Printing and

Stationary Lump Sum

Total Amount

Note: The BOQ shall be submitted in the template appearing in the E-Tender portal and shall not

be modified/ replaced by the tenderer. The same should be submitted after filling the relevant

columns, failing which, the bid is liable to be rejected. Tenderers are allowed to enter the Tenderer

Name and Values only.

ANNEXURE III

NORMS FOR EVALUATION OF TECHNICAL PROPOSAL

CRITERIA 1: TECHNICAL COMPETENCE OF THE FIRM

(Documented proof and references will be relied on)

Sl.

No. COMPONENT CRITERIA MARKS

TOTAL

MARKS REMARKS

1

Consultant’s

experience in

providing

Consultancy

Minimum 5 years 25

30

One mark for every

additional year of

experience subject to a

maximum of 5 marks

5

2

Eligible/similar

experience of the

Consultant

one eligible assignments. 70

70 One eligible and one similar

assignment 60

Two similar assignments 40

CRITERIA 2: PERSONNEL COMPETENCE OF KEY PROJECT

PERSONNEL Position 1: Wildlife Biologist


Sl.

No.

COMPONENT CRITERIA MARK

S

TOTAL

MARKS

REMARKS

1

Educational

Qualification

Post Graduation in

Zoology/Wildlife

Science/Forestry or

equivalent

8

10

Specialisation

qualification in the

relevant field

2

2 Professional

Experience

Minimum 10 years

experience 8

10

0.5 mark for every

additional year of

experience subject

to maximum of 2

marks

2

3

Experience in

eligible/similar

projects

Experience in

minimum one

eligible project

only

20

30

Experience in

minimum one

similar project

only

15

5 marks for every

additional eligible

project subject to

maximum of 10

marks

10

3 marks for every

additional similar

project subject to

maximum of 6

marks

6

Position 2: Zoo Manager


Sl.

No.


S

TOTAL

MARKS

REMARKS

1

Educational

Qualification

Minimum

educational

qualification of

Degree in Science

8

10

Post

graduation/speciali

sation qualification

in the relevant field

2

2

Professional

Experience as

Curator or in

Higher position

in a large or

medium Zoo

Minimum 10 years

experience 8

10

0.5 mark for every

additional year of

experience subject

to maximum of 2

marks

2

3

Experience in

eligible/similar

projects

Experience in

minimum one

eligible project

only

20

30

Experience in

minimum one similar

project only

15

5 marks for every

additional eligible

project subject to

maximum of 10 marks

10

3 marks for every

additional similar

project subject to

maximum of 6 marks

6

Position 3: Landscape Architect


Sl.

No.


S

TOTAL

MARKS

REMARKS

1

Educational

Qualification

Minimum

educational

qualification of

Degree in

Landscape

Architecture

8

10

Specialisation


relevant field

2

2 Professional

Experience

Minimum 5 years

experience 8

10

0.5 mark for every

additional year of

experience subject

to maximum of 2

marks

2

3

Experience in

eligible/similar/

related projects

Experience in

minimum one

eligible project

only

25

30

Experience in

minimum one similar

project only

20

Experience in

minimum one related

project

15

5 marks for every

additional eligible

project subject to

maximum of 1 project

5

3 marks for every

additional similar

project subject to

maximum of one

3

2 marks for every

additional related

project subject to

maximum of one

project

2

Position 4: Civil Engineer


Sl.

No.


S

TOTAL

MARKS

REMARKS

1

Educational

Qualification

Minimum

educational

qualification of

Degree in Civil

Engineering

8

10

Specialisation


relevant field

2

2 Professional

Experience

Minimum 5 years

experience 8

10

0.5 mark for every

additional year of

experience subject

to maximum of 2

marks

2

3

Experience in

eligible/similar/

related projects

Experience in

minimum one

eligible project

only

25

30

Experience in

minimum one similar

project only

20

Experience in

minimum one related

project

15

5 marks for every

additional eligible

project subject to

maximum of 1 project

5

3 marks for every

additional similar

project subject to

maximum of one

3

2 marks for every

additional related

project subject to

maximum of one

project

2

CRITERIA 3: FINANCIAL COMPETENCE


Sl.No COMPONENT CRITERION MARK

S

TOTAL

MARKS REMARKS

1 Turnover of the

Firm from

Minimum: Rs.

20 lakhs as

consultancy

services of

eligible/similar/re

lated project

average annual

turnover from

consultancy

services during

last three years

or Rs 60 lakhs

cumulatively

for the last

three years

75

100

Five marks for

or every

additional Rs 5

lakhs in annual

turnover or Rs

15 lakhs in

cumulative turn

over subject to a

maximum of 30

marks

30

CRITERIA 4: PERFROMANCE IN THE POWER POINT

PRESENTATION

Sl.No CRITERION MARKS TOTAL

MARKS

1 Scope of work explained 10 100

2 Detailed scheme of executing the

assignment. Specific contribution of the

key project personnel are to be

highlighted

10

3 Methodology of design and execution of

typical features in the habitat.

10

4 Proposed time break down with

milestones and deliverables at each

milestone

10

5 Outline of the DPR, Layout Plan and

BOQ

10

6 Typical design of habitat enrichment 50

plan of enclosure for Tiger and Sloth

Bear together with rough cost estimate

SUMMARY OF TECHNICAL SCORES

CRITERIA TOTAL MARKS MARKS AWRDED

CRITERIA- 1: TECHNICAL COMPETENCEOF

TEH FIRM 100

CRITERIA -2: PERSONNEL COMPETENCE OF

PROJECT KEY PERSONNEL 200

CRITERIA -3: FINANCIAL COMPETENCE 100

CRITERIA-4: POWER POINT PRESENTAION 100

GRAND TOTAL 500

CUT OFF SCORE 300

ANNEXURE IV (Format of agreement to accompany the tender)

(To be executed in Kerala Stamp Paper of Rs 200/- )

AGREEMENT

Articles of agreement executed on this ……………………………………….. the

………………………………day of ………………….. two thousand and …...between the

………………………………………………………….. ( here enter the designation of the officer

who has invited the tender) (Hereinafter referred to as "the SPV") 'on the one part and

Sri/M/s………………………………., (here enter name and address of the tenderer) herein after

referred as "The bounden" of the other part.

WHEREAS in response to the invitation for tenders contained in notification no ...................................

dated ……………inviting tenders, the bounden has submitted to the SPV a tender for

……………………………………………………(name of work) subject to the terms and conditions

contained in the said tender.

WHEREAS the bounden has deposited with the SPV a sum of Rs ……………………. ......... as bid

security for execution of an agreement undertaking the due fulfillment of the contract in case his

tender is accepted by the SPV

Now THESE PRESENT WITNESSES and it is hereby mutually agreed as follows:

1. In case the tender submitted by the bounden is accepted by the SPV and the contract

for..................................................................................................................(name of work) .is

awarded to the bounden, the bounden shall within …………………......... days of acceptance of

this tender execute an agreement with the SPV incorporating all the terms and conditions under

which the SPV accepts his tender.

2. In case the bounden fails to execute the agreement as aforesaid incorporating the terms and

conditions governing the contract, the SPV shall have power and authority to recover from the

bounden any loss or damages caused to the SPV by such breach as maybe determined by the SPV;

appropriating the bid security deposited by the bounden and if the bid security is found to be

inadequate, the deficit amount be recovered from the bounden and his properties movable and

immovable also in the manner here in after contained.

3. All sums found due to the SPV under or by virtue of this agreement shall be recoverable from the

bounden and his properties, movable and immovable under the provisions of the Revenue

Recovery Act for the time being in force as though such sums are arrears of land revenue and also

in such other manner as the SPV may deem fit.

.

In witness whereof Sri ........... ............... ………………………………………………… (here enter

name and designation) for and on behalf of the SPV and Sri ………………… …………… have

hereunto set their hands the day and year shown, against their respective signatures.

Signed on behalf of the SPV by Sri

………………………………………………….. ..... (date)

In the presence of witnesses.

1.

2.

Signed on behalf of the tenderer by Sri

…………………………………………………………… date)

In the presence of witnesses.

1.

2.

ANNEXURE V

GUARANTEE BOND

(To be used by Nationalised /Scheduled Bank)

In consideration of the Thrissur Forest Development Agency (hereinafter called ''the

SPV ") having agreed to exempt …………………… …………… ………… …… ………

…………… herein after called “the said Successful tenderer(s)" from the demand (under

the terms and conditions of an Agreement dated ………….. to be executed as per order

made between ………………………………………… … .and …… ………… …………...

............................ for ……………………………………… herein after called "the

said Agreement" of security deposit for the due fulfillment by the said successful tenderer

of the terms and conditions contained in the said Agreement on production of a Bank

guarantee for …………… (Rupees ……….. …...………… ………….…… ….

………only). We .........................................................................… Bank (herein after

referred to as the Bank) do hereby undertake to pay to the SPV an amount: not

exceeding . ……………(Rupees …………………………………… …… …. only)

against any loss or damage caused to or suffered by or would be caused to or suffered by

the SPV by reason of any breach by the said successful tenderer(s) of any of the terms and

conditions contained in the said Agreement.

2. We ………………………………..Bank do hereby undertake to pay the amounts due

and payable under the guarantee without any demur merely on a demand from the SPV,

stating that the amount claimed is due by way of loss or damage caused to or would be

caused to or suffered by the SPV, by reason of any breach by the said successful tenderer(s)

of any of the terms and conditions contained in the said Agreement or by reason of the

Successful tenderer's(s) failure to perform the said Agreement. Any such demand made on

the Bank shall be conclusive, as regards the amount due and payable by the Bank under the

guarantee. However, our liability under this guarantee shall be restricted to an amount not

exceeding Rs…………………………………………………………..

3. We ………………………………Bank further agree, that the …………………………

guarantee herein contained, shall remain in full force and effect during the period that

would be taken for the performance of the Agreement

Number……………..dated……………..and that it shall continue to be enforceable till all

the dues of the SPV, under or by virtue of the said Agreement have been fully paid and its

claims satisfied or discharged till the Chief Executive Officer, SPV, Thrissur Zoological

Park or other Officer of the Department in charge of the Work, certifies that the terms and

conditions of the said agreement have been fully and properly carried out by the said

Successful tenderer(s) and accordingly discharges the guarantee. Unless a demand or claim

under this guarantee is made on us in writing on or before the

………………………………..we shall be discharged from all liability under the guarantee

thereafter.

4. We ………….. ……………. ………………. …………… . Bank further agree with the

SPV that the SPV shall have the fullest liberty, without our consent and without affecting in

any manner or obligations hereunder to vary any of the terms and conditions of the said

Agreement or to extend time of performance by the said successful tenderer( s) from time

to time or postpone for any time or from time to time any of the powers exercisable by the

SPV against the said successful tenderer(s) and to forbear or enforce any of the terms and

conditions relating to the said agreement and we shall not be relieved from our liability by

reason of any such variation, or extension or forbearance being granted or allowed to the

said successful tenderer(s) or for any of the forbearance act or omission on the part of the

SPV or any indulgence by the SPV to the said successful tenderer(s) or by any such matter

or thing whatsoever which under law relating to sureties would but for this provision have

the effect of so relieving us.

.

5. To give effect to the guarantee it shall be competent for the SPV to so act as thought the

Bank were the principal debtor.

6. It is hereby expressly agreed and declared that this guarantee and the powers and

provisions herein contained are in addition to and not by way of limitation of or

substitution for any former or other guarantees or guarantee hereto fore given by the Bank

to the SPV and now existing un-cancelled and this guarantee is not intended to and shall

not revoke or limit such other guarantees.

7. We ............. .............. ................. .........................Bank lastly undertakes not to revoke this

guarantee during its currency, except with the previous consent of the SPV in writing.

Dated this the .... ...................................... day of ………………… …………………

……… ………… For ............................... ................. ................................ ………….. Bank

………………… ………………………………………

Annexure VI

DECLARATION BY THE TENDERERS

I,…………………………………………………………………………………………

(name of the authorised signatory) ……………………………………… ……… ……… …

hereby declare that I am not in any way related to any official of Kerala Forest Department

and the SPV who is in charge of or having control of this work. I agree that if, at any stage it

is found that this declaration is untrue, the bid security/performance security furnished by me

will be forfeited and the contract entered into will stand cancelled. It is understood that the

relationship with the referred to herein will be restricted to my Father, Mother, Son,

Daughter, Brother, Sister, Direct Uncle, Nephew, Father-in-law, Mother-in-law, Brother-in-

law, Sister-in-law and first cousins of the officers or officials concerned.

Signature of the authorised signatory of the Consultant

Place:

Date:

ANNEXURE VII

(Agreement to be executed by the successful tenderer in Kerala Stamp Paper for )

Articles of agreement made the ……………… day of ………………. … between

the Chief Executive Officer, SPV for Thrissur Zoological Park, Puthur P.O, Thrissur acting

for & on behalf of the Governor of Kerala (herein after called the “SPV”) of the one part and

M/s…………………………………….. having its registered Office at

……………………… ……………… ………….…… …… (hereinafter called the successful

tenderer) jointly and severally of the other part for conducting and rendereing consultancy

services relating to Preparation of Master Plan, DPR and Cost Estimate for Habitat

Enrichment Works in 23 numbers of Animal Enclosures in Thrissur Zoological Park during

the implementation period of the said project at the agreed amount of Rs. ……………….

(Rupees………………………………………………….. only)

And whereas the SPV have been pleased to accept the contract in respect of the work stated above in

the copy of order attached:

And whereas the successful tenderer has as security for the satisfactory fulfilment of this

contract

(i) deposited Rs………….. /- (Rupees…………) i.e. sum equal to five percent of the

value of the contract as per Bank Draft No……….…dated ……………. of the

………….. …………………..….. Bank duly approved by the KFD.

(ii) Provided a Bank guarantee for a sum of ……….……….

(Rupees……………………….) as per the Bank guarantee No. ………………, dated

………… of …………………………….…. being the value of ………. percent of the

contract

Now this Present Witness and it is hereby mutually agreed as follows:

1. The successful tenderer shall undertake to conduct detailed study and submit the DPR

including Master Plan and Cost Estimates up to the level of satisfaction of the Authority

concerned.

2. No representation for enhancement of rates once accepted will be considered.

3. The details of the work are shown in the copy of order no.……….. dated …………… in

file no. …………………………… herewith attached, which shall be treated as a part of

this agreement, as nearly as can be foreseen; but they are merely indications that may be

required for general guidance of tenderer. In the event of his inability to complete the

work, or to offer a suitable alternative to the satisfaction of the SPV, the SPV is at liberty

to execute the work with any agency/ individual and in case the rate is in excess of the

tendered rate to deduct the difference of cost from the successful tenderer's bills or his

security deposits, as the case may be. The successful tenderer shall not however be

entitled to the excess, if any, of the tendered rate over such amount.

4. In case the successful tenderer fails to complete the task tendered for by him within the

time provided for delivery of the same or in case the successful tenderer commits any

breach of any of the covenants, stipulations and agreements herein contained, and on his

part to be observed and performed, then and in any such case, it shall be lawful for the

SPV (if it shall think fit to do so) by an order in writing to put an end to this contract, and

in case the SPV shall have incurred, sustained or been put to any costs, loss, damages or

expenses by reason on this contract having been so put an end to or in case any difference

in price, compensation, loss, costs, damages, expenses or other money shall then or at any

time during the continuance of this contract be payable by the successful tenderer to the

SPV under and by virtue of this contract, it shall be lawful for the SPV from and out of

any amount for the time being payable or owing to the successful tenderer from the SPV

under or by virtue of this successful tenderer or otherwise to pay and reimburse to the

SPV all such costs, loss, damages and expenses they may have sustained, incurred or

been put to by reason of this contract having been so put an end to as aforesaid and also

all such difference in price compensation, loss, costs, damage, expenses and other moneys

as shall for the time being be payable by the successful tenderer aforesaid.

5. Every notice hereby required or authorized to be given may be either given to the

successful tenderer personally or left at his residence or last known place of abode or

business, or may be handed over to his agent personally or may be addressed to the

successful tenderer by post at his usual or last known place of abode or business, and if so

addressed and posted, shall be deemed to have been served on the successful tenderer on

the date on which in the ordinary course of post, a letter so addressed and posted would

reach his place of abode or business.

6. All payments to the successful tenderer will be made in due course as indicated in the

RFP. The Chief Executive Officer, SPV for Thrissur Zoological Park , Kerala Forest

Department, shall effect payment to the tenderer for the work as per the schedule of work

execution agreement from the account of the SPV for Thrissur Zoological Park on due

dates.

7. The successful tenderer shall not assign or make over the contract or the benefits or

burden thereof or any part thereof to any other person or persons or body corporate. The

successful tenderer shall not underlet or sublet to any person or persons or body corporate

the execution of the contract or any part thereof without the consent, in writing, of the

SPV. The SPV shall have absolute power to refuse any such request for consent and such

consent (if given) at any time, if they are not satisfied with the manner in which the

contract is being executed and no allowance or compensation shall be made to the

successful tenderer or the sub-successful tenderer, upon such rescission. Provided always

that if such consent be given at any time, the successful tenderer shall not be relieved

from any obligation, duty or responsibility under this contract.

8. In case the successful tenderer becomes insolvent or goes into liquidation or makes or

proposes to make any compromise with his creditors for the settlement of his debts, or

carries on his business or the successful tenderer under instruction on behalf of his

creditor, or in case any receiving order or orders for the administration of his estate are

made against him, or in case the successful tenderer shall commit any act of insolvency or

in case in which, under any clause or clauses of this contract, the successful tenderer shall

have rendered himself liable to damage, amounting to the whole of his security deposits,

the contract shall thereupon, after notice given by the Chief Executive Officer, SPV for

Thrissur Zoological Park, Kerala Forest Department, to the successful tenderer be

determined; and the Chief Executive SPV for Thrissur Zoological Park , Kerala Forest

Department may complete the contract in such time and manner and by such person as

the SPV shall think fit. But such determination of the contract shall be without any

prejudice to any right or remedy of the SPV against the successful tenderer or his sureties

in respect of any breach of the contract committed by the successful tenderer.

9. All expenses and damages caused to the SPV by any breach of all or any of the terms of

this contract by the successful tenderer shall be paid by the successful tenderer to the SPV

and may be recovered from him.

10. The security deposit shall, subject to the conditions specified herein, be returned to the

successful tenderer within three months after the successful completion of the contract,

but in the event of any dispute arising between the SPV and the successful tenderer, the

SPV shall be entitled to deduct out of the deposit or the balance thereof, until such dispute

is determined, the amount of such damages, costs, charges and expenses as may be

claimed, the same may also be deducted from any other sum which may be due at

anytime from the SPV to the successful tenderer.

11. The successful tenderer hereby declares that the DPR, Master Plan and Cost Estimates

submitted to the SPV under this contract shall be of the best quality and workmanship and

shall be strictly in accordance with the specifications and particulars contained

/mentioned in the copy of the order mentioned in clause 3 hereof and that notwithstanding

the fact that the SPV may have inspected and found that the work is not in conformity

with the required standards or not to conform to the description and quality stated in the

order aforesaid (and the decision of the SPV in that behalf will be final and conclusive)

the SPV will be entitled to reject the said DPR and connected documents or such portion

thereof as may be discovered not to conform to said description and standards. The

successful tenderer shall if so called upon to do, rework on the DPR; or such portion

thereof as is rejected by the SPV. Otherwise the successful tenderer shall pay to the SPV

such damages/ loss as may arise by reason of the breach of the conditions herein

contained. Nothing herein contained shall prejudice any other right of the SPV in that

behalf under this contract or otherwise.

12. The terms and conditions given in this agreement and or the order referred to in clause 3

above, shall supersede all the terms and conditions contained in the tender / quotation

submitted by the successful tenderer or in the covering letter forwarding the said tender /

quotation.

13. Even in cases where no alternate via media are arranged for the completion of the Work

the proportionate portion of the security deposit based on the cost of the work carried out

at the rate shown in the tender of the defaulter shall be forfeited and balance only shall be

refunded. If the recoverable amount is higher than the security deposit, the balance shall

be recovered under the Revenue Recovery Act.

14. “The courts situated at the place where the headquarters of the SPV is situated viz,

Thrissur alone will have jurisdiction to entertain civil suits pertaining to this contract.”

In Witness whereof the parties here to have here in to set their hands on the day and year

first above written.

Signed, sealed and delivered.

by………………………………………………………………………………………………

…………………………………………………………………………………………………

and on behalf of the SPV.

In the presence of: -

Witness: 1.

2.

Signed sealed and delivered

by ………………………………………

(Successful Tenderer)

In the presence of: -

Witness: 1.

2.

ANNEXURE VIII

Format for MoU for Consortium or Joint Ventures

FORMAT OF MEMORANDUM OF UNDERSTANDING WITH

ASSOCIATE(s)

(Format for the MoU between the Tenderer i.e. Lead Member & its

Associate(s) and to be submitted along with the Bid by the Tenderer)

(To be executed on Non-Judicial Stamp Paper of appropriate value)

Memorandum of Understanding

Name of Work :

Ref : NIT No……………………………..

We, M/s …………………………………. ( Name & Address of the Tenderer i.e

Lead Member) and (i) M/s …………………………, (ii) M/s ……………………….

And (iii) M/s ………………………….. * (Names and addresses of the Associate

/ Consortium partner) have formed a Consortium for the subject work and

hereby undertake:

1. to be held jointly and severally responsible for the subject work as

well as performance of the Contract.

2. that M/s …………………………. (Tenderer / Associate or

Consortium partners)* have the experience as prime contractor for

construction of the work whose details are given hereafter.

<name of work>

Name of Tenderer / Associate (Consortium) partners: ………………………..

Sl.No Name of

eligible/similar

Works

Details of

work

Date of

start and

complete

Details of

customer

Remarks

1

2

3

(The Tenderer as well as each Associate / Consortium Partner with experience

as prime contractor for the work as mentioned in this clause shall furnish their

details separately).

3. that M/s ………………………. shall be the Lead Member for this

Associate / Consortium.

4. that M/s ……………………… (name of the Tenderer i.e. Lead

Member) has associated with (i) M/s ……………………………. (ii)

M/s ……………… ………and (iii) M/s ……………. * (name of Associate or Consortium partners) for

the subject work as per their role, tenure & % share in association, given hereafter:

Sl.No Name of

Tenderer (LM)

& Associate /

Consortium

partners

Role of Tenderer

(LM)/ Associate/

Consortium partners

Tenure of

Association**

% share in

Association

1 M/s …….. (

Tenderer / LM)

Financial &

technical

qualification

2 M/s

……(Associate

(s) Financial

& technical

qualification

5. that M/s ……………………………… ( Tenderer i.e. Lead Member)

have formed consortium with (i) M/s

……………………… & (ii) M/s ………………………………. (names of Associate / Consortium partners) having

collective experience towards Technical & Financial Qualification as per the relevant

clauses of NIT. We hereby undertake that this MoU followed by JDU as per the

provision of the Bid Document shall remain valid for the tenure of association as

specified at para 4.0 of this MoU.

6. that M/s …………………………. ( Tenderer i.e. Lead Member)

shall furnish the Joint Deed of Undertaking (JDU) duly executed

between the Tenderer and the Associate(s) as per the format given in

the NIT by the date specified by the Employer.

7. that this MoU shall valid till a valid JDU is submitted.

8. that the above MoU shall governed by substantive and procedural

laws in India.

For and on behalf of:

………………………………….. (the Lead

Member of Associate / Consortium )

Signature:

………………………………….

. (the Authorized Signatory)

Name of the Signatory:

Designation:

Company’s Stamp / Seal:

For and on behalf of: (i) ………………… (ii) ………………… (iii)

……………… (the Associate )

Signature: (i) ………………… (ii) ………………… (iii)

………………… (the authorized Signatory)

Name of the Signatory: (i) …….…………… (ii) ………………… (iii)

…………………

Designation: (i) …………… …… (ii) ………………… (iii) …………………

Company’s Stamp / Seal:

Witness (1): Witness (2):

Signature: …………………….. Signature:

…………………….. Name: ……………………..

…. Name: …………………………

Official Address: ……………………. Official Address:

………………….. Date:

Place:

Sign and seal of Notary with date

* Strike out which is not applicable

** Association / Consortium formed for execution of this subject work will be

effective from the date of signing of the Contract.

ANNEXURE IX

Format for JDU for Consortium

PROFORMA OF JOINT DEED OF UNDERTAKING (JDU) TO BE

JOINTLY EXECUTED BY THE TENDERER i.e. LEAD MEMBER AND

HIS ASSOCIATE(S)

(on the strength of other associate(s) collectively meeting both the Technical

& Financial Qualification Requirement as per NIT)

(TO BE FURNISHED IN NON-JUDICIAL STAMP PAPER OF

APPROPRIATE VALUE IN ACCORDANCE WITH STAMP ACT)

[To be submitted before signing of the Contract by the Tenderer i.e. Lead

Member]

This JOINT DEED OF UNDERTAKING (JDU) executed on this ……. day of

……… (month two thousand…….(year) by M/s………………………..

(Legal Status) having

its …………….(registered/principal/head etc.*)

office at

…………………(address of the Tenderer) hereinafter called “the Tenderer” i.e.

Lead Member (LM), which expression shall unless repugnant to the context or

meaning thereof, include its successors-in-interest, administrators, executors and

permitted assigns and M/s……………….. (Legal Status) registered under the

…………… Act, …………….. having its/ their

……….(registered/principal/head etc.*) office at (1)……………. (2)……….

………….. hereinafter called “the Associate” which expression shall unless repugnant

to the context or meaning thereof, include its/their successors- in-interest,

administrators, executors and permitted assigns in favour of the

<tender inviting authority>(hereinafter called “Employer” which expression shall

unless repugnant to the context or meaning thereof, include its successors in interest,

administrators, executors and assigns).

WHEREAS the Employer has invited <name of work> vide its NIT

No…………. dt. ……… .

AND WHEREAS, M/s………………………………(the Tenderer/LM) has

submitted its Proposal bearing Ref. No……………dated…………… based on MoU

dated……….. in association with M/s………………………, and this Deed of Joint

Undertaking under these presents and the proposal, in accordance with the

requirements of NIT, have been signed jointly by us.

AND WHEREAS, M/s………………………………(the Tenderer/LM) has requisite

collective experience as prime contractor , of Technical / Financial Qualification

Requirement of of NIT with associates 1) M/s ---------------------

----------------------2) M/s ----------------------------------------and is entitled to

bid (ii) under associates /Consortium Route of as the Tenderer and thus after

association, the Tenderer & his Associate(s) collectively meet the requirements for

<name of work>as per the Qualifying Requirements of Instructions to Tenderers of

NIT. The said Tenderer (LM) and its Associate(s) hereby furnish an undertaking that

they shall be held jointly and severally responsible and bound unto Owner for <name

of work>as well as performance of the Contract for the period for which the

association has entered into this JDU, fully meeting the parameters guaranteed for the

above work as per the bidding documents/ specifications including furnishing

Financial Securities, in the event the Proposal is accepted by the Employer, resulting

in a Contract (hereinafter called the “Contract”).

The role, tenure & % share of the members of the Association/Consortium is

as given

hereafter:

Sl.No Name of

Tenderer (LM)

& Associate /

Consortium

partners

Role of Tenderer/

Associate/

Consortium partners

Tenure of

Association**

% share in

Association

1 M/s …….. (

Tenderer / LM)

Financial &

technical

qualification For

entire

period

2 M/s

……(Associate

(s) Financial &

technical

qualification

NOW THEREFORE, THIS DEED Witnesses as Under:

1. That in consideration of the Award of the Contract by the Employer

to M/s………………….. (the Tenderer i.e LM), we, the aforesaid

Tenderer (LM) and the Associate(s), will jointly and severally be

responsible in accordance with the Contract to Owner for successful

Construction of the work for <name of work> as well as performance

of the Contract, fully meeting the guaranteed parameters required as per

the Contract Specification.

The Tenderer (LM) along with the Associate(s) shall have

responsibility of the work of <name of work>for entire term of the

contract.

Without prejudice to the generality of the undertaking in paragraph

1.0 above, the manner of achieving the objective set-forth in

paragraph 1.0 above shall be as follows:

a) M/s……………… (name of the Lead Member / Associate(s)

having Technical Qualification Requirement as per the Instructions to

Tenderers shall be required to furnish the details and to advise and

provide necessary technical assistance to M/s……………… (the

Tenderer i.e. LM) for the work for <name of work>, Lead Member / All such Associate (s) further shall depute their

technical experts from time to time to the Work site to facilitate successful

performance for the work of for <name of work>, as stipulated in the aforesaid

Bidding Documents. Other Associate(s) shall also render all the assistance during the

period of contract.

b) The Lead Member / Associate(s) will be responsible to deliver the

work of for <name of work>, in accordance with the Tenderer’s

consent.

c) In the event, the Lead Member / Associate(s) and the Tenderer (LM)

fail to demonstrate successful performance of the work <name of

work>, as set forth in the Bidding Documents, the Associate(s) and the

Tenderer (LM) will be jointly responsible for taking proper corrective

measures.

d) Implementation of modifications to the work <name of work>, if

required, shall be the joint responsibility of the Associate(s) & the

Tenderer (LM). e) The Lead Member / Associate(s) will be fully

responsible for the quality of all the work and timely completion as per

the Contract.

f) However, the Lead Member / Associate(s) having the qualification requirement in

terms of Instructions to Tenderers of NIT, shall have exclusive responsibility for the

work of for <name of work>, as per the tenure specified in this JDU.

.

We, the Tenderer(LM) and the Associate(s) are fully aware that for

non- fulfillment of any of the obligations towards <name of work>,

the Employer is free to take up the matter either with the Lead

Member and/ or any or all of the Associate(s) as per the

Employer’s convenience. 3.0 This Joint Deed of Undertaking shall be construed and interpreted in accordance

with the Laws of India. The High Court of Kerala shall have exclusive jurisdiction in

all matters arising there under.

4.0 We, the Tenderer (LM) and the Associate(s), undertake not to revoke this Undertaking

for the full term of the Contract and further stipulate that the undertaking herein contained

shall terminate upon satisfactory completion of such period or the subject work.

5.0 In case of award, the Tenderer (LM) & his Associate(s) shall furnish a Financial

Security in favour of the Owner from any reputed commercial bank as indicated in the

NIT. The value of such Financial Security and Contract Performance Guarantee shall

be guaranteed towards the faithful performance/ compliance of this Joint Deed of

Undertaking in accordance with the terms & conditions specified herein. The

guarantee shall be unconditional, irrevocable and valid as stipulated under the

Contract. The guarantee amount shall be payable to Owner on demand without any

demur, reservation, protest or contest.

6.0 That this Deed will form an integral part of the Contract awarded to the Tenderer

(LM) on acceptance of its Proposal and shall be operative from the date of the Contract

coming into force.

IN WITNESS WHERE OF, the Associate(s) and the Tenderer (LM) have, through

their authorized representatives, set their hands and seal on the day, month and year

first mentioned above.

TENDERER

For and on behalf of M/s…………………………………(name of the Tenderer/LM)

Signature………………

……………… (the

Authorized Signatory)

Name of the Signatory……………………………………………

Designation……………………………………………………

Tenderer’s Stamp/Seal …………………………………………………….

WITNEESS (1) WITNEESS (2)

Signature………………………

Signature……

……………… Name………………………………….

Name………………………..

Official Address……………………… Official

Address……………… ASSOCIATE(S)

For and on behalf of

M/s………………………………… (Name of

the Associates)

Signature

M/s…………………………………...

(Authorized Signatory)

Name of the Signatory

……………………………………….. Designation

………………………………………..

Company’s Stamp/Seal ………………………………………..

WITNEESS (1) WITNEESS (2)

Signature………………………

Signature……

……………… Name………………………………….

Name………………………..

Official Address……………………… Official

Address……………… Sign and seal of Notary with date

* Association/Consortium formed for execution of this subject work will be

effective from the date of signing of the Contract.

ANNEXURE X

DRAWINGS OF THE ENCLOSURE FOR TIGER AND SLOTH BEAR-SATGE IV DRAWINGS

(Attached)