government of himachal pradesh r f d - tgpg-isb.orgtgpg-isb.org/sites/default/files/general...

(Results-Framework Document)

for

R F D

Himachal Pradesh General AdministrationDepartment(2012-2013)

Government of Himachal Pradesh

Section 1:Vision, Mission, Objectives and Functions

Results-Framework Document (RFD) for Himachal Pradesh General Administration Department-(2012-2013)

To create an enabling environment for facilitating the activities carried out by the department in an efficient, transparentand time bound manner in respect of different dignitaries and stake holders in accordance with the prescribedRules,regulations, guidelines and instructions there of.

Mission

To provide Helicopter services to the dignitaries and winter air courier to tribal area people in an efficient manner. To

effect economy in purchase and use of transport services at secretariat level. To convene DCs/SPs Conference &

monitoring thereof. To administer & coordinate protocol & allied functions in an efficient and befitting manner.· Efficient

and quick disposal of matters related to CM relief fund, Civilian Awards , Re-organization of Administrative units.

Boundary matters with other States, Ex-Rulers, Governor Secretariat, Resident Commissioners Office , BSNL, Post

Office and Decadal Census Operations. Organising Cabinet meetings and monitoring of decisions. Efficient disposal of

the matters related to H.P. Vidhan Sabha and preparation of Governor's address in Budget session. Administration of the

Estates of the government in an efficientmanner and ensuring transparency. Expeditious and timely disbursal of

Samman Rashi and other benefits to the Freedom Fighters and their dependents.Objective

Objective

1 To provide and support Helicopter services to Hon’ble Chief Minister & winter air courier to Tribal areas and in the time of emergent

situations

2 Local Arrangement of Rate Contract for fitting accessories in GAD Vehicles.

3 Immediate disposal of matters relating to State Guests.

4 All Payments in GAD be made through e-banking system,

5 Providing Training to Drivers for maintenance of vehicles and normal etiquette and courtesy.

6 Fastening of process for disbursement of financial Assistance from C.M. Relief Fund.

7 Computerized accountal of CM Relief Fund.

8 Publicity of last date for sending nominations/ recommendations for State Awards namely Civil Service Award, Prerna Srot Samman &

Himachal Gaurav Purskar.

9 Use of e-services for Cabinet meetings.

10 Preparation of Governor Address in an efficient and time bound manner.

11 Effective and transparent administration for allotment of Govt. residences

12 Preparation of Compendium of HP House Allotment Rules and Instructions thereof.

13 Expeditious and timely payment of Samman Rashi and other financial benefits to the freedom fighters/ widows and unmarried daughters.

Functions

Vision

Page : 2 of 22



Establishment of Drivers and Workshop Staff.1

Inter State Council/NZC Meetings.2

Commission on Center-State Relation.3

Helicopter services.4

Purchasing new vehicles for use of VIPs, State Guests and Officers , maintaining the fleet of vehicles in HP Secretariat.5

DCs/SPs Conference.6

Declaration of Holidays.7

Declaration of State Guests8

Maintenance of GAD Workshop9

Disbursement of Financial Assistance from CM Relief Fund.10

Collection of donations received for CM Relief Fund.11

Maintenance of Account of CM Relief Fund.12

Work related to conferment of State Awards i.e. Prerna Srot , Himachal Gaurav and Civil Service Award .13

Sending recommendations/ nominations for National Awards i.e Padma Awards, Jeevan Raksha Series of awards and Ashoka Chakra

Series of gallantry Awards.

14

Processing of matters related to Re-organization of Administrative units , Boundary disputes with other States and matters arising out of

Punjab Re-organisation Act,1966, Ex-Rulers, Administration of Governor Secretariat/ Resident Commissioner’s Office and matter related

to BSNL& Post Office.

15

Providing Railway Reservation to VIPs of HP Govt. (HOR)16

Work relating to Census Operations.17

Council of Ministers Meetings (CMM).18

Constitution of Cabinet Sub-Committee(s)19

Implementation of Cabinet decisions.20

Appointment of Ministers and Foreign tours by Ministers21

Rules of Business of the Government of Himachal Pradesh22

Business of the Government of Himachal Pradesh (Allocation) Rules.23

Acts and Rules concerning to Ministers/Speaker and Deputy Speaker and MLAs.24

Page : 3 of 22



Summoning and prorogation of Himachal Pradesh Vidhan Sabha Sessions25

Governor’s Address in Budget Session of HP Vidhan Sabha.26

Implementation of Election Manifesto.27

National Integration/Quami Ekta Week.28

Annual Administrative Report of General Administration Department.29

Appointment of MLAs/MPs on the Committees/Boards/Corporations30

Visits of various Committees of Parliament/State Legislatures.31

Establishment and other matters of H.P. Vidhan Sabha. Ratification of Bills.32

Chief Whips Conference.33

Commonwealth Parliamentary Association Conference.34

Administration of Government Estates residential and office accommodations.35

Booking/ reservation of rooms in Himachal Bhawan/ Sadan, New Delhi and Chandigarh and HPPWD Rest House and State Guest

House Peter Hoff, Shimla.

36

House Allotment Committee meetings.37

Establishment of the Directorate of Estates.38

Transfer of Properties including Central Government Properties.39

Construction of Mini-Secretariats in the State.40

Constitution of H.P. Freedom Fighters Welfare Board and its Sub-Committee and convening meetings thereof.41

Enhancement and disbursement of Samman Rashi to the Freedom Fighters and their spouses and unmarried daughters.42

Disposal of the matters relating to the freedom fighters and their dependants.43

Matters relating to the sanctioning of Pension under the Swatantrata Sainik Samman Pension Scheme 1972/1980 notified by the

Government of India.

44

RTI Matters.45

Page : 4 of 22

Section 2:Inter se Priorities among Key Objectives, Success indicators and Targets

Results-Framework Document (RFD) for Himachal Pradesh General Administration Department -(2012-2013)

Objective Weight Action Unit

Target / Criteria Value

Weight

80%100% 70% 60%90%

Very Good Fair PoorExcellent GoodSuccessIndicator

To provide and support Helicopter servicesto Hon’ble Chief Minister & winter air courierto Tribal areas and in the time of emergentsituations

10.00 Providing suitableHelicopter as and whenrequired.

In time completion ofthe process.

percentage

90 70 608010010.00[1] [1.1] [1.1.1]

Local Arrangement of Rate Contract forfitting accessories in GAD Vehicles.

6.00 Invite quotations for localRate Contract.

finalisation of Ratecontract

Date 10/09/2012 30/09/2012 10/10/201220/09/201231/08/20126.00[2] [2.1] [2.1.1]

Immediate disposal of matters relating toState Guests.

8.00 Declaration of State Guests In time process. Percentage

90 70 60801006.00[3] [3.1] [3.1.1]

Providing boarding lodgingand transportation facilitiesto the State Guests.

In time process. percentage

90 70 60801002.00[3.2] [3.2.1]

All Payments in GAD be made through e-banking system,

8.00 Making Payments throughRTGS System .

All paymentsCashless

percentage

90 70 60801008.00[4] [4.1] [4.1.1]

Providing Training to Drivers formaintenance of vehicles and normaletiquette and courtesy.

2.00 Implementation of TrainingPlan

Completion of thetarget.

percentage

90 70 60801002.00[5] [5.1] [5.1.1]

Fastening of process for disbursement offinancial Assistance from C.M. Relief Fund.

5.00 E-transfer of funds offinancial Assistance directlyin the A/c of SDMs forfurther disbursement to theconcerned beneficiary.

Availability of A/CNumbers fromSDMs for transfer offunds .

Number 50 42 4045551.50[6] [6.1] [6.1.1]

Availability of e.mailaddresses of SDMs.

number 50 42 4445551.50[6.1.2]

E-transfer of fundsto the Accounts ofSDMs for furtherdisbursement ofFinancial Assistanceto the concernedbeneficiary.

days 2 4 5311.00[6.1.3]

transmission of Listof beneficiaries to

days 2 4 5311.00[6.1.4]

Page : 5 of 22





Weight

80%100% 70% 60%90%


SDMs through e-.mail

Computerized accountal of CM Relief Fund. 5.00 Developing Softwarethrough NIC

Installation ofSoftware of CMRelief Fund

Date 31/12/2012 28/02/2013 31/03/201331/01/201331/10/20123.75[7] [7.1] [7.1.1]

Execution ofSoftware of CMRelief Fund

percentage

90 70 60801001.25[7.1.2]

Publicity of last date for sendingnominations/ recommendations for StateAwards namely Civil Service Award, PrernaSrot Samman & Himachal Gaurav Purskar.

10.00 Issue of Notice before 3months of last date fixed forinviting nominations/recommendations for theAwards.

In time completion ofprocess.

Date 15/10/2012 25/10/2012 31/10/201220/10/201230/09/201210.00[8] [8.1] [8.1.1]

Use of e-services for Cabinet meetings. 2.00 Installation of Softwaredeveloped by the NIC for E-Mantrimandal.

Making the Softwareof E- Mantrimandalfunctional

Month 3 5 6422.00[9] [9.1] [9.1.1]

Preparation of Governor Address in anefficient and time bound manner.

10.00 Collection of informationrelating to achievements ofthe Govt. from thedepartments .

Timely action forpreparation ofGovernor Address .

Date 05/02/2013 12/02/2013 15/02/201308/02/201331/01/201310.00[10] [10.1] [10.1.1]

Effective and transparent administration forallotment of Govt. residences

2.00 Quarterly House allotmentson seniority basis

Issue of allotmentlist on the dayindicated ofsucceeding month ofthe quarter ending

Day 18 24 2721151.40[11] [11.1] [11.1.1]

Out of turn HouseAllotments through HAC

Holding periodicalMeetings of HAC

Number 3 1 0240.60[11.2] [11.2.1]

Preparation of Compendium of HP HouseAllotment Rules and Instructions thereof.

2.00 Compilation of Rules andamendments issuedrelating to House AllotmentRules & Instructionsthereof.

Compilation . Days 70 90 10080601.40[12] [12.1] [12.1.1]

Updating the HouseAllotment Rules byinserting latest

Publication ofCompendium ofupdated House

Days 75 95 10585650.60[12.2] [12.2.1]

Page : 6 of 22





Weight

80%100% 70% 60%90%


Annual Plan Performace 3.00 Submission of qtly. PlanExpenditure Report

No of Reports submitted ontime (By 10th of July,Oct,Jan and April)

No 3 1 --243.0*

Performance of Flagship Programmes, ACAand EAPs

3.00 Submission of monthly progressreport of FlagshipProgrammes/ACA releases/Expen. & reimbursement ofEAPs (if any)

No of reports submitted ontime (by 10th of everymonth)

No 11 8 --10120*

Twenty Point Programme 2.00 Submission of monthly progressreport

No of reports submitted ontime (By 10th of everymonth)

No 11 8 --10122.0*

Budget Assurances 2.00 No of reports submitted ontime (By 10th of everymonth)

No 11 8 --10122.0*

Efficient Functioning of the RFD System 5.00 Timely submission of Draft forApproval

On-time submission (May10, 2012)

Date 17/05/2012 30/05/2012 --24/05/201210/05/20122.0*

* Mandatory Objective(s)

amendments. Allotment Rules andInstructions .

Expeditious and timely payment of SammanRashi and other financial benefits to thefreedom fighters/ widows and unmarrieddaughters.

10.00 Issuing expendituresanction .

Releasing Sanctionon the indicated dayof every month .

Day 22 24 2523214.00[13] [13.1] [13.1.1]

Clearance of bills fromTeasury.

Submission of billsto treasury on theindicated day ofevery month .

Day 23 25 2624222.00[13.2] [13.2.1]

Funds for payment ofSamman Rashi to bedeposited in the account ofCharitable EndowmentFund for disbursement inthe accounts of FreedomFighters /widows/unmarried daughters

Releasing funds fordisbursement ofSamman Rashi inthe bank accounts ofSamman RashiRecipients onindicated day ofevery month.

Day 2 4 5314.00[13.3] [13.3.1]

Page : 7 of 22





Weight

80%100% 70% 60%90%


Timely submission of Results On-time submission (May15, 2013)

Date 22/05/2013 07/06/2013 --29/05/201315/05/20132.0

Finalize a Strategic Plan Finalize the Strategic Planfor next 5 years (June 30,2012)

Date 31/07/2012 30/09/2012 --31/08/201230/06/20121.0

Improving Internal Efficiency /responsiveness /service delivery ofDepartment

5.00 Develop RFDs for allSubordinate Offices

Percentage of officescovered

% 75 25 --501001.0*

Implementation of RTI Percentage of casesdisposed off in time

% 90 70 --801002.0

Redress of public Grievances( E.Samadhan)

Create a Compliant systemto redress and monitorpublic Grievances (by May31, 2012)

Date 30/06/2012 31/08/2012 --31/07/201231/05/20122.0


Page : 8 of 22

Section 3:Trend Values of the Success Indicators


Target Value ProjectedValue for

Objective ProjectedValue for

Action Success Indicator

FY 10/11

Unit

FY 12/13FY 11/12 FY 13/14

Actual Value Actual Value

FY 14/15

-- 90percentage

In time completion ofthe process.

To provide and support Helicopterservices to Hon’ble Chief Minister &winter air courier to Tribal areas andin the time of emergent situations

Providing suitableHelicopter as and whenrequired.

100 100100[1] [1.1] [1.1.1]

-- 10/09/2012Datefinalisation of Ratecontract

Local Arrangement of Rate Contractfor fitting accessories in GADVehicles.

Invite quotations for localRate Contract.

-- -- --[2] [2.1] [2.1.1]

-- 90Percentage

In time process.Immediate disposal of mattersrelating to State Guests.

Declaration of StateGuests

100 100100[3] [3.1] [3.1.1]

-- 90percentage

In time process.Providing boardinglodging andtransportation facilities tothe State Guests.

100 100100[3.2] [3.2.1]

-- 90percentage

All payments CashlessAll Payments in GAD be madethrough e-banking system,

Making Paymentsthrough RTGS System .

100 100 --[4] [4.1] [4.1.1]

-- 90percentage

Completion of thetarget.

Providing Training to Drivers formaintenance of vehicles and normaletiquette and courtesy.

Implementation ofTraining Plan

-- --100[5] [5.1] [5.1.1]

-- 50NumberAvailability of A/CNumbers from SDMsfor transfer of funds .

Fastening of process fordisbursement of financial Assistancefrom C.M. Relief Fund.

E-transfer of funds offinancial Assistancedirectly in the A/c ofSDMs for furtherdisbursement to theconcerned beneficiary.

55 55 --[6] [6.1] [6.1.1]

-- 50numberAvailability of e.mailaddresses of SDMs.

55 55 --[6.1.2]

-- 2daysE-transfer of funds tothe Accounts of SDMsfor furtherdisbursement of

1 1 --[6.1.3]

Page : 9 of 22






FY 10/11

Unit

FY 12/13FY 11/12 FY 13/14


FY 14/15

Financial Assistance tothe concernedbeneficiary.

-- 2daystransmission of List ofbeneficiaries to SDMsthrough e-.mail

1 1 --[6.1.4]

-- 31/12/2012DateInstallation of Softwareof CM Relief Fund

Computerized accountal of CM ReliefFund.

Developing Softwarethrough NIC

-- -- --[7] [7.1] [7.1.1]

-- 90percentage

Execution of Softwareof CM Relief Fund

100 100 --[7.1.2]

-- 15/10/2012DateIn time completion ofprocess.

Publicity of last date for sendingnominations/ recommendations forState Awards namely Civil ServiceAward, Prerna Srot Samman &Himachal Gaurav Purskar.

Issue of Notice before 3months of last date fixedfor inviting nominations/recommendations for theAwards.

30/09/2012 30/09/201224/11/2012[8] [8.1] [8.1.1]

-- 3MonthMaking the Software ofE- Mantrimandalfunctional

Use of e-services for Cabinetmeetings.

Installation of Softwaredeveloped by the NIC forE-Mantrimandal.

-- -- --[9] [9.1] [9.1.1]

-- 05/02/2013DateTimely action forpreparation ofGovernor Address .

Preparation of Governor Address inan efficient and time bound manner.

Collection of informationrelating to achievementsof the Govt. from thedepartments .

-- -- --[10] [10.1] [10.1.1]

18DayIssue of allotment liston the day indicated ofsucceeding month ofthe quarter ending

Effective and transparentadministration for allotment of Govt.residences

Quarterly Houseallotments on senioritybasis

[11] [11.1] [11.1.1]

3NumberHolding periodicalMeetings of HAC

Out of turn HouseAllotments through

[11.2] [11.2.1]

Page : 10 of 22






FY 10/11

Unit

FY 12/13FY 11/12 FY 13/14


FY 14/15

-- 3NoNo of Reports submitted ontime (By 10th of July, Oct,Janand April)

Annual Plan Performace Submission of qtly. PlanExpenditure Report

-- ----*

-- 11NoNo of reports submitted ontime (By 10th of every

Twenty Point Programme Submission of monthlyprogress report

-- ----*


HAC

-- 70DaysCompilation .Preparation of Compendium of HPHouse Allotment Rules andInstructions thereof.

Compilation of Rules andamendments issuedrelating to HouseAllotment Rules &Instructions thereof.

-- -- --[12] [12.1] [12.1.1]

-- 75DaysPublication ofCompendium ofupdated HouseAllotment Rules andInstructions .

Updating the HouseAllotment Rules byinserting latestamendments.

-- -- --[12.2] [12.2.1]

-- 22DayReleasing Sanction onthe indicated day ofevery month .

Expeditious and timely payment ofSamman Rashi and other financialbenefits to the freedom fighters/widows and unmarried daughters.

Issuing expendituresanction .

20 2020[13] [13.1] [13.1.1]

23DaySubmission of bills totreasury on theindicated day of everymonth .

Clearance of bills fromTeasury.

[13.2] [13.2.1]

-- 2DayReleasing funds fordisbursement ofSamman Rashi in thebank accounts ofSamman RashiRecipients onindicated day of everymonth.

Funds for payment ofSamman Rashi to bedeposited in the accountof Charitable EndowmentFund for disbursement inthe accounts of FreedomFighters /widows/unmarried daughters

1 130[13.3] [13.3.1]

Page : 11 of 22






FY 10/11

Unit

FY 12/13FY 11/12 FY 13/14


FY 14/15

month)

-- 11NoNo of reports submitted ontime (By 10th of every month)

Budget Assurances -- ----*

-- 17/05/2012DateOn-time submission (May 10,2012)

Efficient Functioning of the RFDSystem

Timely submission of Draft forApproval

-- ----*

-- 22/05/2013DateOn-time submission (May 15,2013)

Timely submission of Results -- ----

-- 31/07/2012DateFinalize the Strategic Plan fornext 5 years (June 30, 2012)

Finalize a Strategic Plan -- ----

-- 75%Percentage of offices coveredImproving Internal Efficiency /responsiveness /service delivery ofDepartment

Develop RFDs for allSubordinate Offices

-- ----*

-- 90%Percentage of cases disposedoff in time

Implementation of RTI -- ----

-- 30/06/2012DateCreate a Compliant system toredress and monitor publicGrievances (by May 31, 2012)

Redress of public Grievances(E. Samadhan)

-- ----


Page : 12 of 22

Results Framework Document (RFD) for Himachal Pradesh General Administration Department (2012-2013)

Section 4:

Description and Definition of Success Indicators

and Proposed Measurement Methodology

Objective Success Indicator Definition and Explanations of

success indicator.

1.To provide and support

Helicopter services to Hon’ble

Chief Minister &winter air

courier to Tribal areas and in

the time of emergent

situations.

In time completion of the

process.

Percentage fixed for

providing helicopter services

as and when required.

2.Local Arrangement of Rate

Contract for fitting

accessories in GAD Vehicles.

Finalisation of Rate contract. Date fixed for completion of

process.

3.Immediate disposal of

matters related to State

Guests.

Declaration of State Guests

as per Rules.

Percentage of disposal of

matters under Rules.

Providing Boarding, Lodging

&transportation facilities

4. All Payments in GAD be

made through e-banking

System

All Payments Cashless Percentage of Payments

made through core banking

System.

5.Providing Training to

Drivers for maintenance of

Vehicles and normal etiquette

and courtesy

Completion of Target as per

Training Schedule fixed for

the Department.

Percentage of achievement of

Target.

6. Fastening of process for

disbursement of financial

Assistance from C.M. Relief

Fund.

Collection of A/C Numbers

from SDMs for transfer of

funds.

There are 55 Sub Divisions in

the State , therefore, A/C

numbers of all the SDMs

required to be collected.

Collection of e.mail addresses

of SDMs.

e-mail addresses of all the

SDMs are required to be

collected.

Page : 13 of 22

E-transfer of funds to the

Accounts of SDMs for further

disbursement of Financial

Assistance to the concerned

beneficiary

Number of days fixed for

completion of process.

Transmission of List of

beneficiaries to SDMs

through e-.mail.

7. Computerized accountal of

CM Relief Fund.

Installation of requisite

software

Period for completion of

process.

Execution of Software of CM

Relief Fund

Percentage of its execution

by related departments.

8. Publicity of last date for

sending nominations/

recommendations for State

Awards namely Civil Service

Award, Prerna Srot Samman

&Himachal Gaurav Purskar.

In time completion of

process.

Date indicated for issuing

notice for inviting

nominations/

recommendations for State

Awards.

9. Use of e-services for

Cabinet meetings.

Making the Software of E-

Mantrimandal functional


process.

10. Preparation of Governor

Address in an efficient and

time bound manner.

Timely action for preparation

of Governor Address

Date indicated for initiating

the process.

11.Effective and transparent

administration and allotment

of Govt. residences.

Issue of allotment list on the

day indicated of succeeding

month of the quarter ending.

Days fixed for displaying

Seniority list after last date of

receipt of applications for

allotment in each quarter.

Holding periodical Meetings

of House Allotment

Committee (HAC).

Number of meetings of House

Allotment Committee.

12. Preparation of

Compendium of HP House

allotment Rules and

Instructions thereof.

Compilation and updating

Rules and Instructions.


process.

13. Expeditious and timely

payment of Samman Rashi

and other financial benefits to

the freedom fighters/ widows

and unmarried daughters.

Releasing Sanction on the

indicated day of every month .

Day of the month for

completing the process for

payment of Samman Rashi

on last day of the same month

or 1st day of next month.

Submission of bills to

treasury on the indicated day

of every month .

Page : 14 of 22

Releasing funds for

disbursement of Samman

Rashi in the bank accounts of

Samman Rashi Receipients

on indicated day of every

month.

Page : 15 of 22

Results Framework Document (RFD) for Himachal Pradesh General Administration Department (2012-2013)

Section 5:

Specific Performance Requirements from other Departments

Success

Indicator

Department What do you

need ?

Why do you

need it?

How much you

need ?

What happens

if you do not

get it?

In time

completion of

the process for

providing

Helicopter

Airways

Companies.

To have more

competitive

rates &facility of

a good

conditioned

Helicopter

For VVIP/VIP&

Tribal Flights

and for rescue

operations

during

emergent

situations. .

100% VVIP/ VIP

Journeys

&rescue

operations will

be affected

adversely.

Finalization of

Rate contract

through local

dealers for

fitting of

accessories in

the GAD

Vehicles

Private

automobile

Companies

To have more

competitive

rates for fitting

of accessories

in GAD

Vehicles locally

instead of out of

State.

Fitting of

accessories out

side the State is

not economical.

.

100% To and fro

charges of

running vehicles

to Chandigarh

will cause extra

expenditure.

All Payments

Cashless

Finance

/Treasury/ Bank

s/ and stake

holders like

Drivers, Airline

Companies on

contract, Pvt.

Workshop/

Automobile

Companies on

Rate Contract

etc.

Budget /

clearance of

bills/

Transaction of

funds/ Account

numbers and

other bank

details .

Transaction of

funds in the

personal A/C of

concerned.

100% Cashless

payments are

possible only

through Core

Banking System

Page : 16 of 22

Completion of

Target as per

Training

Schedule fixed

for the

Department.

Finance/

HIPA/ HRTC

Budget/

Faculty/

Infrastructure

for Training

For

implementation

of Training Plan

100% Without

budgetary

support and

faculty training

plan can not be

implemented.

And

improvement in

skills of the staff

will not be

possible.

Collection of

A/C Numbers

from SDMs for

transfer of

funds.

SDM Office Bank A/C No. For transfer of

funds of

financial

Assistance from

C.M. Relief

Fund

As there are 55

Sub Division

Offices in the

State ,therefore,

if need A/C No.

from all 55

SDMs.

Same day

transaction of

funds will not be

possible and

the money in

the shape of

Bank Drafts will

be sent through

Dak .

Collection of

e.mail

addresses of

SDMs.

SDMs, e-mail

Addresses

For

transmission of

list of

beneficiaries to

whom the F.A

has been

sanctioned .

e.mail

addresses of all

SDMs.

Same day

transmission

will not be

possible .

E-transfer of

funds to the

Accounts of

SDMs for

further

disbursement of

Financial

Assistance to

the concerned

beneficiary

Banks &SDMs Quick transfer

of funds

For quick

disbursement of

F.A to the

concerned

beneficiaries.

Full co-

ordination

The process of

sending funds

through bank

drafts delays

the payment

process.

Page : 17 of 22

Transmission of

List of

beneficiaries to

SDMs through

e-.mail.

SDMs Quick

transmission of

list of

beneficiaries to

the concerned

SDMs

For quick

disbursement of

F.A to the

concerned

beneficiaries.

Full co-

ordination

The process of

sending funds

through bank

drafts delays

the payment

process.

Installation of

requisite

software

NIC &SDMs NIC to develop

and install the

software for

CM Relief Fund.

SDMs for using

the said

software for

feeding data

related to CM

Relief Fund

For

computerized

accountal of

CMRF

100% If the software

is not made

functional

computerized

accountal will

not be possible.

In time

completion of

process for

inviting

nominations/rec

ommendations

for State

Awards.

All stake

holders i.e. All

Administrative

Secretaries,

HODs and DCs

Recommendati

ons/

nominations for

awards .

For

encouragement

and

recognitions of

the eligible

persons of the

State.

Number can not

be fixed

Without

nominations of

eligible persons

Award

Ceremony will

not be possible.

Execution of

Software of CM

Relief Fund

NIC and all

other

Departments in

Secretariat.

Using the

software for

communication

of matter

related to

Cabinet

meetings.

For making the

software

functional

100% Un- used

software will be

of no use and

the department

will not achieve

the objective of

adopting IT

technology , in

the working of

the department

and reduction of

paperwork and

Manual Labour

and of Course

Time.

Page : 18 of 22

In time

completion of

process.

All other

Departments .

Material to be

incorporated in

the Governor

Address.

For Preparation

of Governor

Address

100% Governor

Address can not

be prepared

without

collecting

information from

all Departments

as this includes

the

achievements

of the Govt .

This Governor

Address is

delivered on the

first day of

budget session

of Vidhan

Sabha every

year.

Releasing

Sanction on the

indicated day of

every month .

Finance Budget/ Funds For releasing

Sanctions.

As per

requirement.

Without funds

no financial

sanction can be

released.

Submission of

bills to treasury

on the indicated

day of every

month .

Treasury Approval/

passing of Bills

of Sanctions.

For releasing

the funds

As per

requirement.

Without

clearance of

bills from

Treasury no

Payment can

be released.

Releasing funds

for

disbursement of

Samman Rashi

in the bank

accounts of

Samman Rashi

Receipients on

indicated day of

every month.

Banks Transfer of

Funds in the

Accounts of

Receipients of

Samman Rashi.

For

disbursement of

Samman Rashi.

As per

requirement.

Quick and in

time

disbursement of

Samman Rashi

will not be

possible.

Page : 19 of 22

Section 6:Outcome/Impact of Department/Ministry


Outcome/Impact ofDepartment/Ministry

Jointly responsible forinfluencing this outcome /impact with the following

department (s) / ministry(ies)

SuccessIndicator

FY 10/11 FY 12/13FY 11/12 FY 13/14 FY 14/15Unit

100%Availability of Helicopter as andwhen required.

Helicopter services savesvaluable time of VVIPs/ VIPsand is helpful in emergentcircumstances fortransposrtaion of people fromTribal areas and sometimesalso in rescue operations .

GAD & Airways Companies.1 Percentage

31/08/2012Finalization of Rate Contract.Local Arrangements of RateContract for fittingaccessories in GAD Vehicleswill save time and money ofthe Department .

GAD & Private Automobile Companies.2 Date

100%Making satisfactoryarrangements for stay andother facilities for State Guests

VVIPs, Vips and foreigndignitaries visiting States ,when provided betterhospitality , it adds up inbuilding positive andattitude which brings honourto our State.

GAD, Hospitality & Distt. Administartions3 Percentage

5Timely disbursement ofFinancial Assistance from CMRelief Fund.

By speeding up the processof disbursement of FinancialAssistance from CM ReliefFund to the beneficiary willprovide timely help to theneedy and it will add inbuilding up positive attitude ofGeneral Public towards thefunctioning of theGovernment.

GAD ,All SDMs and Banks.4 Days

Page : 20 of 22






SuccessIndicator

FY 10/11 FY 12/13FY 11/12 FY 13/14 FY 14/15Unit

2Installation of Software andmaking it functional.

Computerized accountal ofCM Relief Fund willstreamline and add to thedata bank for all transactionsmade under CMRF.

GAD, NIC & General Public5 Months

15/09/2012Timely issue of NoticeThrough wide publicity ofLast date for invitingnominations /recommendations for awardsthrough electronic and printmedia will result in makingthe stakeholders aware of thedate .

GAD ,All Deptt./DCs and General Public6 Date

3Installation of E-MantrimandalSoftware and making itfunctional

Efficient and transparentimplementation of decisionsof Cabinet through e-mantrimandal software.

GAD, NIC and state govt. departments.7 Months

4display of seniority list on thelast day ending each quarter ofCalender year.

Regular allotment ofresidences on seniority andallotment through HAC willreduce the unnecessarypressure on Government andsimultaneously add to thetransparency.

GAD & Director of Estates8 number

30Timely disbursement ofSamman Rashi to theEsteemed and HonorableClass of the Society .

Expeditious method ofpayment of Samman Rashi tothe FreedomFighters/families.

GAD, Finance, Treasury, Banks &beneficiaries.

9 Day

31/07/2012Readily Availability of latestRules and Instructions.

Compendium of HouseAllotment Rules andInstructions thereof will

GAD, Estate Office and Governmentemployees.

10 Date

Page : 21 of 22






SuccessIndicator

FY 10/11 FY 12/13FY 11/12 FY 13/14 FY 14/15Unit

facilitate the stakeholders.

100%Making all payments Cashless.Cash less payments in GADwill reduce the responsibilityof handling cash. Thisprocess reduce theposibilities of corruption at thelevel of Payments.

GAD, Banks and other Stake holders11 Percentage

Page : 22 of 22

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