No.5-8/DG/Hiring of Taxis/2016-20-NICF

GOVERNMENT OF INDIA

MINISTRY OF COMMUNICATIONS

DEPARTMENT OF TELECOMMUNICATIONS

NATIONAL INSTITUTE OF COMMUNICATION FINANCE

GHITORNI, NEW DELHI-110047

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New Delhi, dated: 28.1.2021

e - Tender Notice

IDRING OF TAXIS BY

NATIONAL INSTITUTE OF COMMUNICATION FINANCE DEPARTMENT OF TELECOMMUNICATIONS

e-Tenders on behalf of President of India are invited by the National Institute of CommunicationFinance,Department of Telecommunications, Ministry of Communications from reputed, experienced and financially sound Taxi Service Providers (herein referred to as Operators) for hiring of taxis for a period of one year.

The quantum ofrequirement of vehicles shall be as under:-

SI. Model Category Projected

No. reauirement (*)

I Dedicated vehicles (i) Maruti -SX4/Ciaz OR AC 03 (ii) Honda-City/equivalent OR(iv) Hyundai - Verna/equivalent

2 Vehicles required on regular basis:Dzire/AMAZE/ETIDS or equivalent

Non-AC 01

3 Vehicles required on need basis*: AC As per

Category A- Maruti Swift Dzire or requirement

equivalent

Category B- INNOV A or equivalent

Category C-25 Seater AC Bus Category D- 45 Seater AC Bus

*The above requirement is tentative and it may increase or decrease depending on the needsof the Department at particular time. The estimated cost for this tender is Rs.25 Lakh.

2. The tender documents can be downloaded from the websites of

http://eprocure.gov.in/eprocure/app from 29.1.2021 to 22.2.2021(upto 2.00 PM).

3. The interested taxi service providers may submit the tenders online at http://eprocure.gov.in/eprocure/app in two bids systems {i.e. (i) Technical Bid and (ii) Financial Bid} in the prescribed proforma. Tenders are to be submitted only online through the e-procurement portal https://eprocure.gov.in/eprocure/app. All the documents in support of eligibility criteria etc. are also to be

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scanned and uploaded alongwith the Tender Documents. Tender sent by any other mode will not be accepted. No tender documents will be accepted after the expiry of stipulated date and time for the purpose under any circumstances what so ever.

4. The Earnest Money Deposit (EMD) of Rs. 50000/- (Fifty thousand only) and a non-refundable tender fee of Rs. 500/- (Rupees Five hundred only) in the form of Account Payee Demand Draft/Bankers Cheque in favour of DDO, NlCF, New Delhi has to be submitted to the ACAO/DDONICF, Ghitorni, New Delhi between 29.1.202lto 22.2.2021 upto 2 PM. Bids shall not be considered in case the EMD and tender fee is not submitted by 2 PM on 22.02.202 l. Late receipt of EMD and tender fee viz, after closure of online bidding time, will make the bidder disqualified and that bid will not be considered. If the bid is received without EMD and tender fee, it would

not be considered and would be rejected summarily. \'

5. The Technical Bids will be opened online on 24.2.2021 at 03.30 PM by a Tender Opening Committee of this Department. At the first instance the technical bids shall be evaluated by the Tender Evaluation Committee (TEC) constituted for the purpose by the Department. At the second stage, the Financial Bids of only those bidders who qualify in the technical bid will be openedfor which the date and time will be intimated later on. The Tender Evaluation Committee (TEC), after evaluation of the Financial Bids, will give its specific recommendation(s) regarding the lowest responsive bid, which is to be selected along with a comparative statement duly signed by the Members of the TEC.

6. This tender is covered under Integrity Pact programme of Government of India and prospective bidders are required to sign the Integrity Pact document and submit the same to NICFalongwith the bids. For further details Section-A, Clause 25 ·mentioned in the Tender document may be seen.

7. The competent authority in the National Institute of Communication Financereserves the right to cancel the tender at any time or amend/withdraw any of the terms and conditions contained in theTender Documents, without assigning any reason, thereof.

8. The pre-bid meeting will be held on19.2.2021 at04.00 PM in the Conference Hall of NICF, Ghitorni, New Delhi - 110047. The prospective bidders are requested to attend the aforesaid meeting for any clarification etc.

9. Important Dates:

• Date of Advertisement:

• Issue of tender forms: 29 Jan 2021

• Pre-bid Meeting:19.2.2021

• Last date for tender submission: 22.2.2021

• The date and time for opening of Technical bid: 24.2.2021

• The date and time for opening of Financial/Price bid: To be informed to technically qualified bidders later on.

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(Anurag Srivastava) Director

O/o Director General, NICF, New Delhi

A. GENERAL CONDITIONS OF THE TENDER

1. National Institute of Communication Finance,Department of Telecommunications, Mehrauli­Gurgaon Road, Ghitorni, New Delhi requires the services of reputed well established and financially sound taxi service providers (hereinafter referred to as "Operators") to provide commercial taxi services for Delhi & NCR for NICF on hiring basis.

2. The contract shall be initially for a period of one year from the date of letter awarding the contract. However, the contract may be extended subsequently, on mutual consent, and on same terms and conditions for a further period of a not more than six months at a time upto a maximum of one year as may be decided by the competent authority, after review of performance, depehding upon the requirements and administrative conveniences of National Institute of Communication Finance.

3. All registered agencies who are providing similar kind of services for at least last 2 years and having average turnover of Rs. 22 lakh during the last 2 years in the books of accounts may submit the bid in the prescribed format.

4. The tender shall be accepted under Two Bid System. The interested service providers have to submit the Technical Bid and the Financial Bid online through the e-procurement portal https://eprocure.gov.in/eprocure/app only. Tenders sent by any other mode will not be considered and the same will be rejected summarily. The technical bid should be submitted in performa as at Section-E and the financial bid should be submitted in performa as at Section-F. In the financial bid the rates and taxes or any other statutory levies should be indicated separately.

5. All entries in the tender form should be legible and filled clearly.If the space provided for furnishing information is insufficient, a separate sheet duly signed by the authorized signatory may be scannedand uploaded. No correction either in the Technical Bids or Financial Bids is permitted. In no case should there be any change in the format of the Financial Bid. The bids submitted in the performa other than the performa provided for the purpose, will be rejected summarily.

6. In case of partnership firms, a copy of the partnership agreement, or general power of attorney duly attested by a Notary Public, should be furnished on stamp paper duly sworn in and affirmed by all the partners admitting the execution of the partnership agreement or the general power of attorney, which may be scanned and uploaded alongwith the tender documents. The attested copy of the certificates of registration of firm and the name of authorized partner to interact with the National Institute of Communication Finance, Department of Telecommunications should also be scanned and uploaded alongwith the tender documents.

7. The Technical Bid shall be opened online on the scheduled date and time at 03.30P.M. on 24.2.2021, and for this purpose the server time will be considered.

8. The financial bid of only those renderers will be opened, which are found technically qualified by the Tender Evaluation Committee (TEC) on a date which will be intimated later.

9. The bidding firm has to give a self certificate to the effect that it has not been blacklisted by any Central Ministry/Depart ment, PSUs or Bank etc. The certificate has to be scanned and uploaded alongwith the tender documents. If it is subsequently established or found that the bidding firm has given any false information or facts or has suppressed facts or manipulated the documents etc. the earnest money deposit or the performance security deposit, as the case may be, will be forfeited and no excuse what so ever will be entertained therefore.

10. No bidding firm will be allowed to withdraw its bids after technical bids have been opened. If any firm intends to withdraw after opening of technical bids its EMO will be forfeited.

11. National Institute of Communication Finance, Department of Telecommunications reserves the right to increase or decrease the number of vehicles in exigencies of service during the tender period.

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22. The firm should have an adequate number of telephones for contact round the clock and the numberof the same should be given to ACAO/DDO, NICF as well as to the officers to whom the respectivevehicles have been provided.

23. The successful firms/agency shall not deploy any of the taxies provided/attached to the officers ofNICF, Delhi for any other commercial purposes/private purpose, after duty hours or on holidays.

24. The firm shall ensure that the odometer of the vehicles supplied is properly sealed so that notampering could be done with a view to inflate the distance travelled.

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25. The authorized officer of NICF may conduct a surprise checking of the odometers of thecars/vehicles supplied from any workshop and the cost thereof will be borne by the agency.

26. This tender is covered under Integrity Pact programme of Government of India and prospectivebidders are required to sign the Integrity Pact document and submit the same to NICF alongwith thebids.

27. Successful bidder will ensure to provide some woman operated taxis including those trained by theNDMC as and when required by the Department.

28. The drivers so deployed should exhibit high level of honesty and integrity and should maintaincorrect records of timing and kms as per actual usage and should not indulge in manipulating suchrecord(s) or inflate kms. readings, timings or locations, either on their own or on the instigation ofoperator/his officials or even NICF officers or users of such taxis.

29. The driver of the vehicles hired on monthly basis will be paid by the Contractor in time and paymentproof of previous month will be enclosed with the bill of the succeeding month.

30. Each page of NIT and its annexures should be signed and stamped by the Proprietor/authorizedrepresentative of the bidder as token of acceptance of terms and conditions of this NIT. The scannedcopy of NIT duly signed and stamped by the Proprietor/authorized representative will be uploadedalongwith tender by the bidder.

31. Acceptance of award letter by the successful bidder will be treated as agreement. The NIT will beintegral part of the agreement.

C. TECHNICAL BID QUALIFICATION CRITERIA

The Tendering Agency/Firm must fulfil the following technical specifications in order to be eligible for clearing the technical evaluation of the bid described in detail in Section A & B.

(i) Bidder submits EMD of Rs.50000/(Fifty thousand) by 22.02.2021.

(ii) The office of the service providers should be located in Delhi or Delhi NCR only. The proof of address is to be scanned and uploaded with Bid documents.

(iii) In case partnership firms, a copy of the partnership agreement or General Power of Attorney (GPA) duly attested by a Notary Public, should be furnished on stamped paper duly sworn in and affirmed by all the partners admitting execution of the partnership agreement of the GPA. The attested copy of the certificate of registration of firm should also be furnished alongwith the tender. The said documents are to be scanned and uploaded with Bid documents.

(iv) The service providers must have a minimum of two years experience in supplying taxies to Government Ministries/Departments/Public Sector companies, Nationalized Banks or reputed

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companies. Proof of at least one contract relating to supplying of taxi services to Ministries/Departments of Central Government/State Government, PSUs, Nationalized Banks or reputed companies in last two years alongwith self-attested copies of the supply order should be furnished. The said documents are to be scanned and uploaded with Bid documents.

(v) The service providers should have had a minimum annual turnover (billing amount) of Rs 22,00,000/- (Rupees Twenty-two lakh) each year during last two financial years i.e. 2018-19 and2019-20. A copy of tum over statement duly certified by the Chartered Accountant is to befurnished with the tender documents and copy oflncome Tax Return for the last two years, i.e.2018-19 and 2019-20 (year 2020-21 is not considered due to covid 19 prevalence) should alsobe submitted. The said documents are to be scanned and uploaded with Bid d<!>'cuments.

(vi) The service providers should have their own Bank Account. The certified copy of the accountmaintained for the last two years issued by the Bank shall be scanned and uploaded with Biddocuments.

(vii) Self attested copy of the PAN card of the bidding firms shall be scanned and uploaded with theBid document.

(viii) The service providers agency (not individual) should be registered with Service TaxDepartments. Certified copy of the registration shall be scanned and uploaded with the Biddocuments.

(ix) Self certificates that the firm has not been blacklisted by any Central GovernmentMinistries/Departments/PSUs/Banks etc. should be scanned and uploaded with Biddocuments.

(x) If it is found that the information/certificates furnished by the participating firm isincorrect/wrong or bogus, the firm shall be blacklisted, its bids will be ignored andEMO/Performance security will be forfeited.

D. SUMMARILYREJECTION

a. Conditional bids shall not be considered and will be rejected summarily.

b. Bid received without EMO and Tender Fee.

c. Bid received form a vendor not having office in Delhi NCR.

E. FINANCIAL CONDITION

1. The Earnest Money Deposit (EMD) of Rs. 50000/-(Rupees fifty thousand only) and a non­refundable tender fee of Rs. 500/-(Rupees Five hundred only) in the form of Account Payee Demand Draft/Bankers Cheque in favour of DDO, NICF, New Delhi has to be submitted to the ACAO/DDO, NICF, Ghitomi, New Delhi between 29.01.2021 to 22.2.2021 upto 2.00 PM. Late receipt of EMD and tender fee viz, after closure of on line bidding time, will make the bidder disqualified and that bid will not be considered. If the bid is received without EMO and tender fee, it would not be considered and would be rejected summarily.

2. The said EMD will not bear any interest and the earnest money of unsuccessful tenderer would be returned without any interest after finalization of the contract but not later than 30 days after finalization of tender.

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