Government of India Department of Atomic Energy Heavy Water Plant, Manuguru

E - TENDER NOTICE INVITING CONTRACTING AGENCIES FOR 3-PART TENDER VIDE NIT NO. HWPMfMUIEC/2015/016, Dated 26.02.2015

INFORMATION AND INSTRUCTIONS FOR e - TENDER

Chief General Manager, Heavy Water Plant, Manuguru - 507 116, Khammam (Dist.), Telangana (State), on behalf of the President of India, invites online 3-Part tender applications through e­tendering mode from reputed , qualified , experienced and financially sound Engineering Agencies for work "Annual Operation and Maintenance of External Coal Handling System consisting of 9.8 KM long bi-cable Aerial Ropeway System having rated transport capacity of 300 MT / Hour of coal and associated systems like belt conveyors, electrical, Instrumentation and control systems, Fire protection System etc., including critical maintenance works of the rope way system at Heavy Water Plant, (HWPM) Manuguru, Khammam (Dist), Telangana (State)". The details are as mentioned below.

PART A: INSTRUCTIONS FOR ONLINE SUBMISSION

1. It is mandatory for all the applicants to have class III digital signature certificate from any of the licensed Certifying Agency to participate in e-tendering

2. In order to participate in online e-tendering process , it is mandatory for the applicants to have user ID & password to get access to the website www.tenderwizard.com / DAE. The applicants have to get registered their firm / company with the service provider, M/s ITI Limited for user ID & password . The registration shall be done by paying an annual registration fees to M/s ITI Limited and completing other formalities as mentioned in website. Validity of online registration is for one year from date of its issuance and be subsequently renewed. For assistance/clarifications please contact mobile 09969395522 , e-mail: rudresh.tenderwizard@gmail.com

3. The applicants , who have already obtained such valid user ID and password from ITI Limited, for any other project of HWB/ DAE, need not obtain fresh user ID and password for the purpose of participation in the present tender.

4. The services for e-tendering in HWPM/ DAE is provided by IT! Ltd ., Tender wizard Help Desk Centre, B1/5A, 2nd Floor, Main Nazafgarh Road, Near Janakpuri Metro Station (East), Janakpuri, New Delhi110058, Fax No:911125618721 Ph No: 011­49424365, email : daehelpdes~etenderwizard.com

5. The tender application shall be submitted online in the prescribed format before the date and time as mentioned in tender document. No other mode of submission is acceptable .

6. The applicants have to send the cost of processing fee in e-payment mode, before the last date & time and download the 3-Part tender documents from the e-tendering portal only; otherwise, it will not be possible for them to upload the e-tender documents on the e-tendering portal. No other mode of payment of tender processing fee is accepted, except e-payment mode. However, the EMD is to be submitted as detailed in Part B.

Applicants are advised to upload their documents well in time , to avoid last minutes rush on the server or complications in uploading. HWPM, in any case, will not be responsible for any type of problem in uploading the documents.

7. Submission of the 3-Part tender document after the due date and time shall not be permitted. Time being displayed on e-tendering portal shall be [mal and binding on applicant.

8. The applicants are advised to submit their documents well before the due de HWPM shall not be responsible for any delay in submission of documents for any reason including server and technical problems.

9. In case of any problem with the submission of the 3-part tender document, the applicant may have the assistance of help desk or use the help manual given on the said website or mobile and email mentioned above.

10. The bid for the work shall remain open for acceptance for a period of (120 days) One Hundred and Twenty days from the date of opening of technical bid.

11 This is a Three bid system and the bidder has to submit all three documents namely Pre-qualification, Technical and Financial bids simultaneously before the submission date.

PART B: SUBMISSION SCHEDULE

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Name of work

Estimated cost

Period of contract

Tender processing fees in favor of service provider.

Earnest Money Deposit (EMD) submission

"Annual Operation and Maintenance of External Coal Handling System consisting of 9.8 KM long bi-cable Aerial Ropeway System having rated transport capacity of 300 MT / Hour of coal and associated systems like belt conveyors, electrical, Instrumentation and control systems, Fire protection System etc., including critical maintenance works at Heavy Water Plant, Manuguru, Khammam (Dist), Telangana (State)"

Rs. 6.60 Crore per annum.

Five Years.

Rs, 5618/­ to be sent III e- payment mode to ITI Limited, New Delhi.

The bidder shall deposit an amount of Rs. 13.20 lakh as Earnest money in the form of Treasury challan or Demand Draft or Pay Order of Banker's Cheque or Deposit Call Receipt or Fixed Deposit receipt (drawn in favor of Pay & Accounts Officer, Heavy Water Plant, Manuguru). The physical EMD shall be scanned and uploaded to the e- tendering web site within the period of bid submission. The validity of the EMD shall be minimum 60 days from the date of opening of technical bid. The physical EMD of the scanned copy of EMD uploaded shall be deposited by the lowest bidder within a week of after opening of Financial Bid failing which the bid will be rejected and enlisting of the agency shall be with drawn. The agency will be debarred from tendering inDAE.

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Performance Guarantee (PBG)

Security Deposit (SD)

The successful contractor, shall deposit an amount equal to 5% of the tendered and accepted annual value of the work as Performance Guarantee within 15 days from the date of issue of Letter of Intent in one of the following forms : (refer Clause 1 of Schedule 'F' of General Conditions of Contract)

(i) Government Securities (or) (ii) Fixed Deposit Receipt (FDR) / Banker's Cheque

/ Demand Draft of a Scheduled Bank (iii) An irrevocable bank guarantee bond of any

scheduled bank (or) State Bank of India in the prescribed form.

The successful contractor, shall deposit an amount equal to 2.5 % of the tendered and accepted annual value of the work as Security Deposit within 15 days from the date of issue of Letter of Intent in one of the following forms:

(i) Government Securities (or) (ii) Fixed Deposit Receipt (FDR) / Banker's Cheque

/ Demand Draft of a Scheduled Bank (iii) Alternatively, Security Deposit @ 2.5 % of

tendered and accepted annual value will be recovered from Running Account Bills @ 2.5 % of bill value.

8 Address for site visit if any Chief General Manager, Heavy Water Plant, MANUGURU - 507116 , Khammam (Dist), Telangana (State) Phone No. 08746-233200, Fax: 08746-224833 , e-mail: cgm@man.hwb.gov.in

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View and Download: Availability of Pre-qualification, Technical and Financial documents for view and download Submission: Last date and time of closing of online submission of tenders consisting Pre­qualification, Technical and Financial bids. Pre- qualification Tender Schedule

NIT No.

From 1100 Hrs of 01.03.2015 to 1700 Hrs of 14.03.2015 on web site www.tendcnvizard.comIDAE

On 24.03.2015, Upto 1600 hrs.

HWPMlMUIEC/2015/016, Dated 26.02.2015

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Pre-bid meeting

Receipt of hard copies of relevant documents (i.e. pertaining to Pre-qualification, Technical & Financial bids in separate sealed covers)

On 17.03.2015, 1030 hrs to 1530 hrs in the office of Deputy General Manager (Utilities) , Heavy Water Plant, Manuguru On 25.03.2015, Up to 1500 hrs. in the Office of Deputy General Manager (Utilities), Heavy Water Plant, Manuguru .

d Date and time of online opening of Pre-qualification bid (Part-I).

-12 Technical Bid Tender

Schedule a NIT No.: b Date and time of online opening

of Technical Bid (Part-II)

13 Financial Bid Tender Schedule

a NIT No.: b Date and time of online opening

of Financial Bid (part-III)

Note:

(2) 81 No.5, 6 & 7 are

On 26.03.2015, at 1100 hrs., in the Office of Deputy General Manager (Utilities) , Heavy Water Plant, Manuguru Eligible for only those bidders who are qualified in the pre-qualification stage HWPMlMU/20 15IECIO16 On 07.04.2015, at 1100 hrs., in the Office of Deputy General Manager (Utilities) , Heavy Water Plant, Manuguru Eligible for only those bidders who are qualified in the Technical Bid stage HWPMIMU/2015IEC/016 On 20.04.2015 at 1100 hrs., in the Office of Deputy General Manager (Utilities) , Heavy Water Plant, Manuguru

(1) Department reserves the right to accept or reject any application(s), without assigning any reason thereof. The conditional applications shall be rejected forthwith.

applicable for technical bid. However, the contractor has to furnish acceptance in technical bid towards submission of all these documents.

PART C: REQUIREMENTS AND ELIGIBILITY CRITERIA

The applicants who fulfill the following requirements shall only be eligible to apply. Joint ventures are not accepted.

1. Proof of registration with Government I Semi Government organizations like CPWD, MES, BSNL, Railways, State PWDs etc. in appropriate class OR having experience in execution of similar works as defined at C(5) below. The bidder must possess experience in successful Operation & Maintenance of bi-cable ropeway system for material handling for a distance of minimum 5.0 KM one way distance covering one or two track Rope Dividing Stations, Full replacement of Haulage Ropes, Track Ropes for at least FIVE continuous years duration. The bidder shall submit documentary proof in this regard.

The bidder should have acquaintance with the engineering aspects of bi-cable .ropeway system. The bidder shall establish the evidence of acquaintance of the firm regarding engmeenng aspects of bi-cable Aerial Ropeway System. The bidder shall submit documentary proof in this regard.

Besides experience in ropeway system, the bidder shall have experience in operation & maintenance of fire fighting system having equipment like Jockey Pumps, Diesel Operated Main Pump and Medium velocity water spray system, fire extinguishers , fire nozzles etc. The bidder shall submit documentary proof in this regard. Should have satisfactorily completed the works as mentioned below in the last seven years ending ofthe last day of the month previous to the one in which the tenders are invited,

(i) Three similar works each costing not less than Rs.2.60 crore or (ii) Two similar works each costing not less than Rs. 3.90 crore or (iii) One similar work costing not less than Rs. 5.30 crore.

Similar work shall mean: "Material Transport.experience in Operation & Maintenance of Bi- cable Aerial Ropeway system having minimum capacity of 200 Tons transport per hour and having at least 5.0 KM one way distance including full replacement of track ropes and haulage ropes ".

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Note: Passenger Ropeways 0 & M experience shall not be considered as similar works. 0& M of similar work for anyone year shall be treated as "one similar work". Any 0 & M contract of similar work continuing for more than one year, cost / value of only one year shall be considered and not the total cost of entire duration of that contract.

Cost of work shall mean gross value of the completed work excluding the cost of materials supplied by the Client free of cost. The value of executed works shall be brought to the current costing level by enhancing the actual value of work at a simple rate of 7% per annum; calculated from the date of completion to the last date of receipt of applications for tender. Should have had average annual financial turnover of Rs, 6.60 crore on 0 & M of ropeway activities during the last three years ending 31st March, 2014. Should not have incurred any loss in more than two years during the last five years ending 31st March, 2014. This should be duly audited by chartered accountant. Should have a solvency ofRs. 2.60 crore. List of similar works carried out ( backed by certificates of satisfactory completion issued by unit head or an officer not below the rank of Executive Engineer and contact details.) by them for last 7 years indicating

i) Agency for whom executed. ii) Value of work. iii) Completion time as stipulated and actual, or present position of the work.

List of all similar works in hand / awarded indicating i) Agency for whom executed, ii) Value of work, iii) Completion time as stipulated and actual, or present position of the work. No

works shall be left out. List of special Tools & Tackles, Machinery, Equiprnents, Accessories & Infrastructure facilities possessed by the agency and that proposed to complete the work in time. List of Technical staff/experience of technical personnel they possess and that proposed to complete the work in time. CERTIFICATES: (Scanned copy of original certificates to be uploaded) i) Performance Certificates ii) WCT registration certificate if any iii) TIN Registration iv) PAN (Permanent Account Number) Registration UNDERTAKING:I/We undertake and confirm that eligible similar works(s) has/have not been executed through another contractor on back to back basis . Further that, if such a violation comes to the notice of Department, then I/we shall be debarred for bidding in HWB / DAE in future forever. Also, if such a violation comes to the notice of Department before date of start of work, the Engineer-in-Charge shall be free to forfeit the entire amount of Earnest Money Deposit/Performance Guarantee. (Scanned copy to be uploaded at the time of submission of tender document). No information shall be entertained after last date of online submission of tenders unless it is called by the competent authority. Short listing of the agencies shall be subject to thorough verification of their credentials and inspection of works carried out by them, through a Technical Evaluation Committee of experts, constituted by Heavy Water Board (HWB)/ HWPM After evaluation of prequalification applications , the technical bids of only those eligible bidders who are qualified in pre-qualifications stage will be opened. If any information furnished by the applicant is found incorrect at a later stage, they shall be liable to be debarred from tendering /taking up of work in HWB / DAE. HWPM reserves the right to verify the particulars furnished by the applicant independently and reject any application

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-without assigning any reason and to restrict the list of pre-qualified agencies to any nUITL .r deemed suitable in case too many applications are received satisfying the laid down Pre-qualification criteria. Shall have good safety record. NOTE: Prospective agencies shall satisfy themselves of fulfilling all the NIT criteria before submission of bids. Department reserves the right of non-consideration of bids of the agencies not fulfilling the stipulated criteria.

PART D: DOCUMENTS TO BE SCANNED AND UPLOADED

Prospective applicants shall satisfy themselves of fulfilling all the prequalification eligibility criteria and in possession of all documents required before submission of online tender. The interested agencies are required to scan / fill in and upload the documents as per following lists within the period of bid submission:

1 Form A : Financial information; Financial Turn Over on Ropeway O&M activites certified by CA & Profit & Loss statement certified by CA. Note: Balance sheet not to be uploaded. Hard copy to be submitted on or before due date. Form 'B'Solvency certificate Form C: List of similar works completed during last 7 years indicating: i) Agenc y for whom executed ii) Value of Work , iii) Stipulated and actual time of completion. Note: Hard copy also to be submitted on or before due date. Form 0: List of any works in hand / awarded indicating: i) Agency ii) Value of Work, iii) Stipulated time of completion / present position. All works of any nature in hand must be furnished . Any ongoing works left out shall be viewed seriously, leading to rejection of application. Note: Hard copy also to be submitted on or before due date.

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5 Form 'E' Performance report of works referred to in form "C" & "0 " Form ' F' Structure & organization Form 'G' Details of technical & administrative personnel to be employed for the work

6 7 8 Form 'H' Details of Tools & Tackles, Machinery, Equipments, Accessories &

Infrastructure facilities likely to be used in carrying out the work Letter of transmittal Undertaking that the list submitted towards eligible similar work(s) have not been executed through another contractor on back to back basis. Proof of registration with Government / Semi Government organizations like Railways, PWD, CPWD, MES etc. in appropriate class or having experience in carrying out similar type of works as defined at C(5) above. WCT registration certificate if any TIN registration PAN registration Additional information if any to meet the eligibility criteria of prequalification

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Note: Scanned copy of original certificates to be uploaded

.~ Chief Genel~anager For and on behalf of President of India