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Government of Pakistan Ministry of Information Technology & Telecommunications

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Government of Pakistan

Ministry of Information Technology & Telecommunications

INVITATION FOR BIDS

For Supply of IT Hardware Software, Stationery and Furniture

Tender No. ____________

April, 2020

www.moitt.gov.pk

Section Officer (IT),

Ministry of Information Technology & Telecom,

7th floor, Kohsar Block, Pak Secretariat,

Islamabad.

http://www.moitt.gov.pk/

Government of Pakistan Ministry of Information Technology and Telecom

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TABLE OF CONTENTS General Terms & Conditions ................................................................................................................................... 3

1. SCHEDULE OF REQUIREMENTS AND DELIVERY TIMEFRAME ..................................................................... 3

2. ABOUT BIDDERS .......................................................................................................................................... 6

3. Preparation of Bids ..................................................................................................................................... 7

4. Submission of Bids ...................................................................................................................................... 8

5. Opening, Evaluation and Rejection of Bids ................................................................................................. 8

6. Disqualification and Blacklisting of suppliers and contractors ................................................................... 8

7. Acceptance of Bids and Award of Procurement Contract .......................................................................... 9

8. Warranty & Support ................................................................................................................................... 9

9. Performance Security/Guarantee ............................................................................................................. 10

10. Debarment / blacklisting of firm ........................................................................................................... 10

BID FORMS ............................................................................................................................................................ 11

LETTER OF INTENT: BID FORM-01 ..................................................................................................................... 11

DOCUMENTARY EVIDENCE: BID FORM-02 ....................................................................................................... 12

FIRM’S PAST PERFORMANCE: BID FORM-03 .................................................................................................... 13

CONTRACT AWARD LETTER: BID FORM-04 ...................................................................................................... 14

PERFORMANCE GUARANTEE: BID FORM-05 .................................................................................................... 15

BID ANNEXURES .................................................................................................................................................... 16

EVALUATION CRITERIA-I (Bidder’s strength) ANNEXURE-I ........................................................................... 16

Evaluation Criteria-II ......................................................................................................................................... 17

(Products/Services strength) ANNEXURE-I ................................................................................................... 17

LOT/ITEM WISE SPECISIFICATION COMPARIsON Anexure-II ........................................................................ 22

Format for Financial Bid: Annexure III ......................................................................................................... 23

Format of Financial Bid: Table-7 ................................................................................................................... 23

Mechanism for Grievance Redressal Annex-IV ............................................................................................. 23

Mechanism for debarment/black listing of the firm Annex-V ....................................................................... 24

Mechanism for Arbitration of any dispute Annex-VI ..................................................................................... 25

Specimen of Agreement with successful bidder(s) Annex-VII ..................................................................... 26

Detailed Technical Specification of Equipment/Services: Sample Contract- Table 8.1 ................................ 35

List of Staff Dedicated to the project: Sample Contract- Table 8.2 .............................................................. 36

Deliverables: Sample Contract- Table 8.3 ..................................................................................................... 36

Maintenance, Support and Training: Sample Contract- Table 8.4 ............................................................... 37

Sites of Delivery of equipment/services: Sample Contract- Schedule II....................................................... 37

Details of Equipment/Services & Purchase prices: Sample Contract- Schedule III ...................................... 38


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GENERAL TERMS & CONDITIONS

1. SCHEDULE OF REQUIREMENTS AND DELIVERY TIMEFRAME

1.1 Supply of IT Hardware, Software, Furniture and Stationery at Ministry of IT & Telecom in Islamabad.

1.2 Detailed specifications are attached as Annexure-I.

1.3 MoIT may increase or decrease quantities of one or more items.

Schedule of Requirements Table-I

LOT NO.

SCHEDULE OF REQUIREMENTS TIMEFRAME /

PERIOD OF SUPPLY/DELIVERY

Warranty Period Required IT HARDWARE /

SOFTWARE/ SERVICES ITEMS

QUANTITY

Lot #. 1 Laptop

Processor: 7th Generation Intel Core i7 (8MB Cache, up to 4GHz,) or higher

OS: Windows 10 Pro

Memory: 8GB, DDR4, 2400MHz extendable to 32 GB

HDD: 01 TB or more

Display: 13.6 inch FHD antiglare LED Display

Ports: 2 USB v 3.1 ports, HDMI port

Connectivity: RJ-45 10/100/1000 Ethernet, 802.11 bgn/ac dual band (1x1 & 2x2)

Standard Carrying case

Standard Warranty 3 Year (Parts & Labor warranty)

(Detailed Specifications are mentioned at ANNEX-I)

20 Nos.

As mentioned in Table-

2 below

03 years

Lot #. 2 Printers

(Color and BW) Color:

Print speed 40 page per

minute, input capacity

550 sheets, Wireless

capability, Hi-Speed USB

2.0 port, built in Gigabit

01 Nos.

03 years


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Ethernet. (Detailed Specifications

are mentioned at ANNEX-I)

Black & White, Laser

Jet Printers with a print

speed of up 50 pages per

minute,

input capacity of 300

sheets and 20 envelops,

Multipurpose tray,

Ethernet LAN

Network Printing. (Detailed

Specifications are mentioned at ANNEX-

I)

04 Nos.

Lot # 3 Scanner Document + Legal Flat-bed scanner with PC software, capacity 80 pages with 60 pages / min colour scanning capability through document feed, Hi-Speed USB, 48-bit color, All file format scanning. (Detailed

Specifications are mentioned at ANNEX-I)

03 Nos. 03 Years

Lot # 4 MS Office Pro 2019 64 bit Sngl GOV OLP or higher.

20 Nos.

Lot # 5 Furniture & Fixture Office Tables Office Chairs

19 Nos. 19 Nos.

03 Years

Lot # 6 Stationery -Summary Paper 80 gm, imported 500 sheets (Paper One per ream Brand) -Ball Pen Piano (Pro) -Ball Point Piano 0.8 mm -Calculator 12 Digit DJ 120D (Original) -Peon Book -File Covers Fine Quality-Cloth lines printing 300 gm Bleach Card -Envelops A/4 craft - Envelops A/4 craft Paper 80 gm Golden --File Tray Plastic Best Quality

50 Nos.

03 Dozen

03 Dozen

02 Nos.

12 Nos.

200 Nos.

100 Nos.

100 Nos.

12 Nos.

12 Nos.

03 Years


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-Gum Amos Stick 22 gm. Original -Heavy Duty Stapler Machine KW 50 LBN -Marker Uniball -Punch Double Hole KW 988 -Punch Single Hole Small - White Fluid Pen Uni (Original) -Air Freshener Aseel 300 ML Al Rehab/ Crown Perfumes each -Tissue Paper Rose Petal (Luxuary) -Towel Superior 27X54 Size -Paper Cutter SDI 426

01 Nos.

01 Dozen

02 Nos.

02 Nos.

01 Dozen

02 Nos.

12 Pack

04 Nos.

04 Nos.


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Delivery timeframe for Lot #1 to Lot # 5 Table-2

SR. NO.

MILESTONE TIME PERIOD PAYMENT

1. Supply and verification (as conveyed by the procuring agency)

Three (03) to Eight (06) Weeks from the date of signing of contract / issuance of purchase order.

20% Note-1

2. Installation, configuration and testing of Equipment (Hardware/Software/Other Items)

Four (03) Weeks from the date of supply. Performance Guarantee will have to be provided to cover the warranty as applicable from the date of successful testing and acceptance.

80% On submission of performance Guarantee Note-2

3. End of performance Guarantee

. Release of Performance Guarantee

Note-1: On signed delivery documents from the Client i.e. where delivery is made. Note-2: On successful verification and/or testing report signed by the procuring agency.

2. ABOUT BIDDERS

2.1. The Bidder must be registered with Sales Tax & Income Tax registered firm and must be on

Active Tax Payer List.

2.2. OEM local presence of Sales/Presales/Post Sale, Service Centres and offices for Lot No.1 and

02 and 03 only.

2.3. The Bidder must be in relevant business /supplies at least for last three (03) years.

2.4. The Bidder Must demonstrate/ undertake at least two (02) supplies of similar equipment in

past 05 years – Work/ Purchase Order along with delivery challans to be attached (details must

be provided as per specimen at BID FORM-03)

2.5. The Bidder must provide following details on their letterhead:

a) Name of Organization

b) Details of offices across Pakistan (Service delivery/support Office). Support Office in

Islamabad/ Rawalpindi is mandatory.

c) Location of Head office

d) Size of company (number of employees)

e) Number of years of being incorporated

f) List of certified and dedicated service Engineers/Technicians/Technical Staff.

2.6. The Bidder must have strong references and after sale support mechanism with the offered

hardware / software.

2.7. The Bidder to provide information as per templates available at Annexure-I, Annexure-II, and

Annexure-III.

2.8. The Bidder shall not propose any item/equipment which is refurbished, used, end of life,

expired or near to expire. Proof of import through verified channel is mandatory (where

applicable).

2.9. The Bidder shall be responsible for payment of any duties/taxes etc. which are imposed by the

Government of Pakistan (GOP). The bid price MUST be inclusive of all taxes. The Bidder is

hereby informed that the Government shall deduct tax at the rate prescribed under the tax


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laws of Pakistan, from all payments for services rendered by any Bidder who signs a

procurement contract with the Government.

2.10. The Bidder must be a certified Tier-I or Higher of principal of respective hardware/software

brand(s) for Lot 1 and 2 and 3 only.

3. PREPARATION OF BIDS

3.1. As per PPRA rules, Single Stage–Two envelope procedure will be used for the said

procurement.

3.2. The bids shall be submitted in a sealed package/packages in such a manner that the contents

are fully enclosed and cannot be known until duly opened. All the documentary evidences

submitted must be mentioned as per specimen given at BID FORM-02.

3.3. Technical Proposal: Envelope for Technical Proposal shall be marked “TECHNICAL PROPOSAL”

clearly in bold and legible letters to avoid confusion. It must contain two (02) hard copies (each

being physically separated, sealed and labelled as “Technical Proposal”. One marked as original

and the other is marked as copy). Each envelope should contain similar supporting documents.

3.4. Financial Proposal: Envelope for Financial Proposal shall be marked “FINANCIAL PROPOSAL”

clearly in bold and legible letters to avoid confusion. It must contain two (02) hard copies of

Financial Proposals sealed and marked separately.

3.5. Soft copies of both Technical and financial proposals must be provided along with bid

envelopes in inerasable format i.e. soft copy of technical bid must be placed inside the

Envelope containing Technical Bid and soft copy of Financial bid must be placed inside the

envelope containing the Financial bid. In case of any difference between hard and soft copy,

the hard copy and the original will prevail.

3.6. Bid Bond/Security: A Bid Bond in the shape of a Bank Draft/Pay Order in the name of Ministry

of Information Technology & Telecom, equivalent to 2% of the total cost of the bid must be

submitted along with the proposal.

3.7. The Bid Bond to be enclosed in a SEPARATE ENVELOPE, labelled as “BID BOND”, and should

be SEALED. It must be ensured by The Bidder that bid bond should not be in the envelope of

financial OR technical proposal. In the technical bid, bidder must confirm on company’s letter

head that the Bid Bond is being submitted separately as required by MoIT.

3.8. The Bidder should duly fill in and submit the Bid Forms (01, 02, 03, 04)

3.9. The Bidder may bid for more than one lots.

3.10. The Bidder shall submit an Affidavit that The Bidder is not blacklisted by any Government/Semi

Government/Autonomous organization at the time of bid.

3.11. The currency in the bids shall only be quoted in Pakistan Rupees (PKR).

3.12. All bids and prices must remain valid till 30th June, 2020 from the closing date of the

submission of tender documents.

3.13. The end user licenses, end user warranties and end user contracting support services will be

in the name of Customer which will be intimated by Ministry of IT & Telecom (MoIT) in due

course, for all the equipment and Software loaded on the equipment delivered during the said

procurement.

3.14. The Bidder should clearly indicate the duration of delivery (MUST be within given timeframe

i.e. schedule of delivery) of items/equipment/services after the award of procurement

contract.


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3.15. The bid prepared by The Bidder and all correspondence and documents relating to the bid

exchanged by the bidder and MoIT shall be written in the ‘English’ language. Any printed

literature furnished by the bidder may be written in another language, provided that this

literature is accompanied by an English translation, in which case, for purposes of

interpretation of the bid, the English translation shall govern.

3.16. Bidder is required to stamp every page of the tender document along with signature at the

required pages and submit back along with the bid.

4. SUBMISSION OF BIDS

4.1. Bids shall be delivered by hand or courier in a SEALED CONFIDENTIAL COVER and must reach

to Section Officer (IT) Ministry of IT & Telecom, 7th floor , Kohsar Block, Pak Secretariat,

Islamabad (Phone: 051-9215348) on or before the last date indicated in Tender Notice i.e. 6th

May, 2020 at 11:00am. The bidders must put their signatures along with time and date of

submitting the bids before putting the bids in the Bid Box Bid Box whose lock and key will be

placed with the Director IT,MoIT.

4.2. Bids received after the time prescribed in tender notice/documents shall not be accepted and

be returned unopened. Bids through E-mail / Fax shall not be accepted.

5. OPENING, EVALUATION AND REJECTION OF BIDS

5.1. Technical bids will be opened on the same date at MoIT (above mentioned address clause 4.1) at

11:30 AM in front of bidder or their representatives who may choose to be present.

5.2. Details of technical specifications required by MoIT are attached at Annexure-II. Initial

evaluation/screening will be done as per Annexure-I; whereas, technical evaluation as per Annexure-

II. ROs should provide all details in required templates as provided under:

a) Annexure-I for Initial Screening

b) Annexure-II for technical evaluation (technical proposal envelope)

c) Annexure-III for financial evaluation (financial proposal envelope).

5.3. Date and time for the opening of the Financial Bids, after thorough technical evaluation of the bids,

shall be communicated to the technically qualified bidders only, whereas the Financial bids of

technically disqualified bidders shall be returned un-opened. In this connection, see PPRA Rule: 36(b).

5.4. The procuring agency shall read aloud the unit price as well as the bid amount and shall record the

minutes of the bid opening. All bidders in attendance shall sign an attendance sheet.

5.5. MoIT may reject all bids or proposals at any time prior to the acceptance of a bid or proposal. The

procuring agency shall upon request communicate to any supplier or contractor who submitted a bid

or proposal, the grounds for its rejection of all bids or proposals but is not required to justify those

grounds.

5.6. MoIT shall incur no liability, solely by virtue of its invoking rule 33 sub-rule (1) towards suppliers or

contractors who have submitted bids or proposals.

5.7. In the above case notice of the rejection of all bids or proposals shall be given promptly to all suppliers

or contractors that submitted bids or proposals.

6. DISQUALIFICATION AND BLACKLISTING OF SUPPLIERS AND CONTRACTORS

6.1. MoIT shall disqualify a supplier or contractor if it finds, at any time, that the information submitted

by him concerning his qualification as supplier or contractor was false and materially inaccurate or

incomplete.


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6.2. Suppliers and contractors who either consistently fail to provide satisfactory performances or are

found to be indulging in corrupt or fraudulent practices shall face permanent or temporary bar,

from participating in procurement proceedings.

7. ACCEPTANCE OF BIDS AND AWARD OF PROCUREMENT CONTRACT

7.1. Acceptance of Bid and award criteria

7.1.1. The bidder after qualifying through the given criteria in Annexure-I and Annexure-II will

be called in for opening of financial proposal/bid. In financial opening the lowest bidder

will be selected as per PPRA rules, if not in conflict with any other law, rules, regulations

or policy of the Government of Pakistan, shall be awarded the procurement contract,

within the original or extended period of bid validity.

7.1.2. Procurement will be done in phases/partially against original quantities mentioned in

the RFP till up to 30-june-2020. However, bidders are required to quote for total

quantities mentioned in the document. Schedule of deliveries will be shared at the time

of signing of contract.

7.2. Notification of Award

7.2.1. Prior to the expiration of the period of bid validity, the Procuring Agency shall notify to

the successful Bidder in writing that the bid has been accepted as per BID FORM-03.

7.2.2. The notification of award shall constitute the formation of the Contract between MoIT

and the successful bidder after 15 days of publishing of financial evaluation result. In

case of some serious complaint the award may be withheld for not more than 30 days

(until the redressal of grievance by Grievance redressal committee (GRC) as per PPRA

rule 48 as per mechanism at Annex-IV).

7.2.3. The enforcement of the Contract shall be governed by Rule 44 of the PPRA-

7.3. Signing of Contract

7.3.1. After the notification of award, the Procuring Agency shall send the successful Bidder

the Contract Form/Document (if applicable)

7.3.2. The Contract shall become effective upon affixation of signature of the Procuring

Agency and the selected Bidder on the Contract document

7.3.3. If the successful Bidder, after completion of all codal formalities shows an inability to

sign the Contract then its Bid Security shall stand forfeited and the firm may be

blacklisted and de-barred from future participation, whether temporarily or

permanently. In such situation the Procuring Agency may award the contract to the

next lowest evaluated Bidder or call for new bids.

7.3.4. The Bid bond/security submitted by the successful bidder at the time of submitting its

bid shall be returned to the Bidder subject to (a) signing of contract, (b) furnishing of

the bank guarantee, (c) delivery of goods.

8. WARRANTY & SUPPORT

8.1. The quoted hardware/software will have relevant local warranty support for a period of no less than Three (03) Years (or unless warranty period defined otherwise as standard market practice) commencing from the date of delivery.

8.2. The bidder will be fully responsible to replace or repair the faulty items during warranty period free of cost without any obligation to MoIT and without any delay.


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8.3. The bidder will provide details of support available during and after warranty period clearly indicating

the offered level of expertise, deliverables and the manner in which these warranty services will be

delivered.

8.4. All equipment/items should be supplied through verifiable distribution channels.

9. PERFORMANCE SECURITY/GUARANTEE

9.1. The successful Bidder shall be required to deposit in the form of a Bank Guarantee as per specimen

given at BID FORM-05, a Performance Bond upon execution of the procurement contract, a sum

equivalent to ten percent (10%) of the total procurement Cost of Lot/Lots, on the Form and in the

manner prescribed by the Procuring Agency (MoIT). This Bank Guarantee shall be issued by a

scheduled bank operating in Pakistan and shall be kept valid from the date of issue and should cover

the warranty as per period mentioned against each item in Table-I of this document after all

contractual obligation have been fulfilled.

9.2. Failure to provide a Performance Guarantee by the successful Bidder is a sufficient ground for

annulment of the award and forfeiture of Bid Security. In such event the Procuring Agency may

award the contract to the next lowest evaluated bidder or call for new bids.

10. DEBARMENT / BLACKLISTING OF FIRM

10.1. As per clause-19 of the PPRA rules 2004, MoIT reserves the right of debarment ‘or’ blacklisting of

a firm, association, corporation, joint venture, company, partnership or any other legal entity

subject to any of the following acts as per mechanism attached at Annex-V.


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BID FORMS

LETTER OF INTENT: BID FORM-01

Bid Ref No.: ___________________ Date: Date of the Opening of Technical Bid

Name of the Tender: ____________________ To, Section Officer (IT) Ministry of IT & Telecom (MoITT) 7th Floor, Kohsar Block, Pak Secretariat, Islamabad.

LETTER OF INTENT Dear Sir, Having examined the tender documents, we offer to supply and deliver the Goods/Services under the above named tender in full conformity with the said bidding documents/rules and at the rates/unit prices described in the price schedule provided in Financial Bid (Annexure-III) or such other sums as may be determined in accordance with the terms &conditions of the said tender. The above amounts are in accordance with the Price Schedules attached herewith and are made part of this bid. We undertake, if our Financial Bid is accepted, to deliver the Goods/Services in accordance with the delivery schedule specified in the Schedule of Requirements. If our Financial Bid is accepted, we undertake to provide a Performance Guarantee in the form, in the amounts, and within the times specified in the tender documents. We agree to abide by this bid, for the Bid Validity Period specified in the tender documents and it shall remain binding upon us and may be accepted by you at any time before the expiration of that period. Until the formal final procurement contract is prepared and executed between us, this bid, together with your written acceptance of the bid and your notification of award of the contract, shall constitute a binding Procurement Contract between us. We understand that you are not bound to accept the lowest or any Financial Bid you may receive. We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in Pakistan. Dated This: _________________________ Signed: _________________________ In the capacity of: _________________________ (title or position) Duly authorized to sign this bid for and on behalf of: (name of Bidder)


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DOCUMENTARY EVIDENCE: BID FORM-02

Name of the Firm: __________________ Bid Reference No: __________________ Date of opening of Bid: __________________ Documentary evidence for determining eligibility of the bidders & evaluation of bids. Bidders should only initial against those requirements that they are attaching with the form. Bidders are required to mention the exact page number of relevant document placed in the Bid. Bidders are advised to attach all supporting documents with this form in the order of the requirement as mentioned in column-2.

Table-3

SR. NO.

REQUIRED DOCUMENTATION SIGNATURE OF

BIDDER

SUPPORTING DOCUMENT’S

NAME

PAGE NUMBER IN

THE BID

1 NTN Certificate

2 GST Certificate

3 On Active Tax Payers List of FBR

4 Registration/Incorporation/Business Certificate

5 Complete Company profile

6 Operational Office in Islamabad/Rawalpindi

7 Evidence of Firm’s Last three (03) years Performance (attach POs along with delivery challans)

8 Affidavit: bidder is not blacklisted by any Federal, Provincial Public sector organization

9 The Bidder must be a certified Tier-I or Higher of

principal of respective hardware/software

brand(s) for Lot 1, 2 and 3 only.

10 All bids and prices must remain valid till 30th June, 2020.

11 Compliance with schedule of requirements

12 Submission of required amount of bid security with Financial Bid

13 Compliance with Tech Specifications

14 Warranty years & onsite support as per Table-I

15 Technical brochures/data sheets of products

16 Original Bidding documents duly signed/stamped

17 The Bidder has 05-10 local Engineers/qualified staff for the respective products.


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FIRM’S PAST PERFORMANCE: BID FORM-03

Name of the Firm: __________________ Bid Reference No: __________________ Date of opening of Bid: __________________

Table-4

NAME OF THE CLIENT/INSTITUTION

PURCHASE ORDER NO.

DESCRIPTION OF ORDER

VALUE OF ORDER

DATE OF COMPLETION

WORK COMPLETION CERTIFICATE BY

CLIENT

Note: 1. Bidders may use additional Sheets if required. 2. All certificates are to be attached with this form

Signature: ____________________ Name: ____________________ Designation: _____________________ Official Stamp: _____________________


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CONTRACT AWARD LETTER: BID FORM-04

Bid Ref No.: _______________ Date: _____________

Name of the Tender: __________________________________ To,

AWARD OF CONTRACT Dear Sir/Madam,

Having examined your technical bid for the above mentioned tender through technical evaluation dated:

_________ and evaluation of financial bid opened on _________, MoIT has decided to award the contract to

your company. Draft agreement including all the terms and conditions, in this regard are being shared with you,

you are advised to review it and if agreed, come to MoIT for signing of the agreement.

Section Officer (IT) ________ 2020


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PERFORMANCE GUARANTEE: BID FORM-05

To, Section Officer (IT) Ministry of IT & Telecom (MoITT) 7th Floor, Kohsar Block, Pak Secretariat, Islamabad. Whereas [Name of Supplier] (hereinafter called “the Supplier”) has undertaken, in pursuance of Contract No.[number] dated [date] to supply [description of goods/services] (hereinafter called “the Contract”). And whereas it has been stipulated by you in the said Contract that the Supplier shall furnish you with a Bank Guarantee by a scheduled bank for the sum of 10% of the total Contract amount as a Security for compliance with the Supplier’s performance obligations in accordance with the Contract. And whereas we have agreed to give the Supplier a Guarantee: Therefore, we here by affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of [Amount of the Guarantee in Words and Figures] and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument, any sum or sums within the limits of [Amount of Guarantee]as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the__day of___, 202*. Signature and Seal of the Guarantors/ Bank Address: ______________________ Date: ______________________


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BID ANNEXURES

EVALUATION CRITERIA-I (BIDDER’S STRENGTH) ANNEXURE-I

Bids evaluation shall be subject to 100% compliance to the following criteria for Vendors qualification:

Evaluation Criteria-I (Bidder’s strength) Table-5.1

SR. NO.

GENERAL TERMS AND CONDITIONS COMPLIANCE CLAUSE YES/NO

1 The Bidder must be registered with Sales Tax, Income Tax Departments and must be in possession of a valid NTN certificate. Copies of the certificates must be provided with the bid document and RO must be on the Active Tax Payer List of FBR.

2.1

2 OEM local presence of Sales/Presales/Post Sale, Service Centres and offices for Lot No.1 ,02 and 03 only

2.2

3 The Bidder must be in relevant business /supplies at least for last three (03) years.

2.4

4 The Bidder must demonstrate through documentary evidence as per form-3 that it has successfully delivered at least two (02) POs along with Delivery Challans.

2.5

5 The Bidder must be a certified Tier-I or Higher of principal of respective

hardware/software brand(s) for Lot 1/02 and 03 only.

2.11

6 A Bid Bond in the shape of a Bank Draft/Pay Order in the name of Ministry of Information Technology & Telecom, equivalent to 2% of the total cost of the bid must be submitted along with the proposal.

3.6

7 The bidder shall submit an Affidavit that The Bidder has never been blacklisted by any Government/Semi Government/Autonomous organization

3.10

8 The Bidder shall have at least 05-10 local engineers/qualified staff for the respective products. List of such staff along with their qualifications, experience summary and contact numbers must be provided.

2.6 (f)

9 The Bidder shall not propose any item/equipment which is refurbished,

used, end of life, expired or near to expire. Proof of import through

verified channel is mandatory (where applicable).

2.9

10

Note:- It will be cost and quality based evaluation with weightage of 30:70 respectively .


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EVALUATION CRITERIA-II (PRODUCTS/SERVICES STRENGTH) ANNEXURE-I

Table-5.2

Bids evaluation shall be subject to 100% compliance to the following criteria for Vendors qualification:

S#. ITEM/ Parameter

SPECIFICATIONS Bidder-1 Bidder-2….

Complied Non- complied


1 Laptop (Professional/Corporate Series) - Renowned

Brand along with licensed MS Windows 10 Pro 64 bit OLP or higher

1.1

Processor

7th Generation Intel Core i7-8550 (8MB Cache, up to 4GHz) or higher

1.2 RAM

8GB, DDR4, 2400MHz extendable 32 GB

1.3 Hard Drive 01 TB or more

1.4 Display

13.6 inch FHD antiglare LED Display

1.5 Camera Integrated HD Webcam

1.6 Connectivity/Ports

2 USB v 3.1 ports, HDMI port, RJ-45 10/100/1000 Ethernet, 802.11 bgn/ac dual band (1x1 & 2x2)

1.7 Wireless 802.11ac Dual Band

1.8 Carrying Case Laptop carrying bag

1.9 Licensed software MS Windows 10 Pro 64 bit OLP or higher.

1.10 Hardware Verification

Hardware can be verified from Manufacturer website through service tag number.

1.11 Warranty

03 Years Local Warranty with labor, Parts and Service (on site).

1.12

Experience

The vendor should have atleast 3years experience with same equipment within local market and having 5-10 local engineers qualified staff


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1.13

Equipment demo

Quoted model must be given

for demo for technical

evaluation, if required.

Qualified / Disqualified


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S#. ITEM/ Parameter

SPECIFICATIONS Bidder-1 Bidder-2



2 LOT No. 2 Item 01: Colour Printer Renowned Brand

2.1 Type Laser

2.2 Speed Color: Speed of up 40 pages per minute,

2.3 Input Capacity 550 Sheets

2.4 Connectivity Wirless Capability, Hi speed USB 2.0 Port, Built in Gigabit Ethernet

2.9 Warranty and Maintenance

03 Years Local Warranty with labor, Parts and Service (on site)

2.11 Equipment demo

Quoted model must be given for demo for technical evaluation, if required.


S#. ITEM/ Parameter




2 LOT No. 2 Item 02: Black & White Printer Renowned Brand

2.1 Type Laser

2.2 Speed Color: Speed of up 50 pages per minute,

2.3 Input Capacity 300 Sheets and 20 envelope, Multi-Purpose Tray

2.4 Connectivity Ethernet LAN, Network Printing.


03 Years Local Warranty with labour, Parts and Service (on site)

2.11 Equipment demo




*****

S#. ITEM/ Parameter




3 Standard Scanner Renowned Brand

3.1 Type ADF (Straight Path) with Detachable Flatbed(legal)

3.2 Speed 60 pages/minute colour scanning capability through document feed, 48-bit color

3.3 Paper thickness Support

Minimum 27 g/m to Max 500 g/m

3.4 Daily Volume 2000 to 3000 pages/day.

3.5 Feed Capacity 80 sheets (70-90 g/m2) Support for ID Cards, Business Cards, certificates etc.

3.6 Connectivity USB 2.0 & built in LAN or higher.

3.7 File Formats JPEG, TIFF, PDF (Searchable), BMP, PNG

3.8 O.S Windows 7, 8, 10, Linux support.


03 Years Local Warranty with labor, Parts and Service (on site)

3.10 Features Crop, Auto Orientation, Border Removal, Punch-hole detection. Scan Both side on the Go (ADF). Send to email/file and advanced text features or higher.

3.11 Equipment demo



S#. ITEM/ Parameter

SPECIFICATIONS Bidder-1 Bidder-2….



4 MS Office Pro 2019 64 bit Sngl GOV OLP or higher.

S#. ITEM/ Parameter




5 Furniture & Fixture


*****

5.1 Table Executive office table

5.2 Chairs Executive office chairs


S#. ITEM/ Parameter




6 Stationery

6.1 Summary Paper

80 gm, imported 500 sheets (Paper One per ream Brand)

6.2 Ball Pen Piano (Pro)

6.3 Ball Point Piano 0.8 mm

6.4 Calculator 12 Digit DJ 120D (Original)

6.5 Peon Book

6.6 File Covers Fine Quality-Cloth lines printing 300 gm Bleach Card

6.7 Envelops A/4 craft

6.8 Envelopes A/4 Craft Paper 80 gm Golden

6.9 File Tray Plastic Best Quality

6.10 Gum Amos Stick 22 gm. Original

6.11 Heavy Duty Stapler Machine

KW 50 LBN

6.12 Marker Uniball (Eye) 157

6.13 Punch Double Hole KW 988

6.14 Punch Single Hole Small

6.15 White Fluid Pen Uni (Original)

6.16 Air Freshener Aseel 300 ML Al Rehab/ Crown Perfumes each

6.17 Tissue Paper Rose Petal (Luxuary)

6.18 Towel Superior 27X54 Size

6.19 Paper Cutter SDI 426



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LOT/ITEM WISE SPECISIFICATION COMPARISON ANEXURE-II

Quantities, Required Technical Specification by MoIT and Comparative Statement of Technical Specification of the Quoted Items

Evaluation & Award Committee will verify the compliance with specifications mentioned below: Table-6

Lot

No.

Items

Quantity Item Description & Required Specifications by MoIT

Specification

of the

Quoted

Items by the

Vendor

1 Laptop

(Professional/Corporate

Series) - Renowned

Brand

20 Nos. Specifications as per Annexure-I

(Quoted model must be given for demo for technical

evaluation, if required.)

2 Printer

Renowned Brand




3 Scanner

Renowned Brand




4 MS Office Pro Plus 2019

64 bit Sngl GOV


5 Furniture

Table

Chairs

19 Nos.

19 Nos.

Specifications as per Annexure-I

6 Stationery - Specifications as per Annexure-I


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FORMAT FOR FINANCIAL BID: ANNEXURE III

Format of Financial Bid: Table-7

Lot #

Items Quantity Specification of the

Quoted Items (To be filled by bidder)

Inclusive of all applicable taxes

Unit Price (PKR) Total Price

(PKR)

Same as per Annexure-I

MECHANISM FOR GRIEVANCE REDRESSAL ANNEX-IV

a) Grievance redressal committee A grievance redressal committee will be notified as under to redress any such application received from the bidders within the 03 days of announcement of Financial evaluation by the procurement Committee:-

Member IT Chairman Director IT Member Section Officer (IT), MoIT (or his rep) Member

b) Receipt of grievance application An application from any of bidder will be accepted who had submitted his bid before the closing of the bids receiving time. Application other than the bidders will not be entertained.

c) Addressing the grievance A meeting will be notified to study the application and the applicant may also be asked to attend the meeting and he/she will be interviewed by the committee. By the permission of the chair the proceeding can also be recorded. Committee minutes will be recorded and if deemed necessary the decision will also be submitted to procurement committee. The decisions will be conveyed to the aggrieved party within 03 days of the meeting and same decisions will also be published on MoIT website. If a matter require so the committee may decide to further probe into the matter and in this case the matter may not be prolonged to maximum to 10 days.


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MECHANISM FOR DEBARMENT/BLACK LISTING OF THE FIRM ANNEX-V

a) Debarment committee

A committee will be notified as under to assess the conditions reported by the Administration Wing and decide any such debarment/blacklisting of the firm as under:-

Director IT (MoIT) Chairman Section Officer IT (MoIT) Member Section Officer (MoIT) Member

b) Conditions for debarment I. Consistent failure to provide satisfactory performance after been serving 02 notices on

the given address in the tender document and/or in the final agreement as the case may be.

II. Contractor becomes insolvent. III. Existence of judicial decision against a contractor in respect of a corrupt or collusive

practice. IV. Submission of false and spurious documents, making false statements and allegations to

gain undue advantage. V. Commission of fraud.

VI. Contractor abandons the contract. VII. Contractor without reasonable excuse fails to commence the work ‘or’ suspends the

progress of work for 14 days. VIII. Contractor is not executing the work in accordance with the contract or is persistently or

flagrantly neglecting to carry out his obligations under the contract. IX. Commission of embezzlement, criminal breach of trust, theft, cheating, forgery, bribery,

falsification or destruction of records, receiving stolen property, false use of trademark, securing fraudulent registration with sales tax authorities, Pakistan Engineering council etc., giving false evidence, furnishing of false information of serious nature.

c) Meeting for debarment

On reporting of such conditions by Admin Wing, MoIT to the notified committee, the Chairman of Committee shall call a meeting within one week of any such notice. The bidder may also be called for presenting his views on the matter to the committee and with the permission of the chair the proceeding can be recorded also. Minutes of the meeting shall be recorded and decisions will be communicated to bidder and the relevant authorities within 05 days of the meeting. If any debarment is decided it will be for a specified period or indefinite period MoIT or for whole Federal Government level. Forums to cancel this debarment will also be clearly written in the minutes of the meeting.

d) Duration of debarment

The debarment shall be for a reasonable specified period of time, commensurate with the seriousness of the cause. However, the debarment period shall not exceed from three years. Moreover, MoIT also reserves the right of permanent blacklisting of a contractor subject to severity of the corrupt or fraudulent practices.


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MECHANISM FOR ARBITRATION OF ANY DISPUTE ANNEX-VI

a) Discussion Period: If any dispute of any kind whatsoever shall arise between the MoIT and the successful Bidder in connection with any opinion or specification of the provided items or services out of this Agreement, including without prejudice to the generality of the foregoing, any question regarding its existence, validity or termination, or the completion of the agreement (whether during or after the engagement and whether before or after the termination, abandonment or breach of the Agreement) the Parties shall seek to resolve any such dispute or difference -through mutual consultation.

b) Referral to Dispute Resolution Committee

In case the Parties fail to reach agreement within fourteen (14) Days of the date upon which a Party serves notice upon the other with regard to the existence of a dispute, the dispute shall then be referred to the Dispute Resolution Committee. Director, MoIT will constitute the committee comprising of two (03) members from MoIT, and a member from the successful bidder. DRC shall finally resolve the dispute (with representation of MolTT, and the Successful bidder) within fourteen (14) Days of such dispute having been referred to it after giving each Party reasonable opportunity of presenting its respective point of view. The decision of which shall be final and binding and shall be enforceable in any court of competent jurisdiction, and the Parties hereby waive any objection to or claims of immunity in respect of such enforcement.


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SPECIMEN OF AGREEMENT WITH SUCCESSFUL BIDDER(S) ANNEX-VII

Agreement for the procurement of Hardware, Software, Stationery and Furniture Index to Clauses

1) Definitions 2) Sale of Equipment 3) Purchase Price 4) Delivery 5) Installation and Acceptance 6) Title to and Risk in the Equipment 7) Warranty 8) Patent and Copyright Indemnity 9) Access to Sites 10) Termination 11) Confidentiality 12) Force Majeure 13) Penalty Clause 14) Integrity Pact 15) Miscellaneous

Schedules

SCHEDULE-I Schedule of Requirements, Detailed Technical Specifications of Hardware, List of Contractor’s Staff Dedicated to the Project, Maintenance, Support and Training, Deliverables.

SCHEDULE-II Sites. SCHEDULE-III Equipment & Purchase Price, Project Time Table, Contract Price.


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27 | P a g e

2. SALE OF EQUIPMENT/SERVICES 2.1 The Seller agrees to:

(i) Sell the Equipment/services; and (ii) Deliver, install, and commission the equipment, upon the terms and conditions of this Purchase Order and in consideration of the payment of the Purchase Price by the Purchaser.

3. PURCHASE PRICE 3.1 The Purchase Price shall include:

(i) The cost of delivery of the Equipment/Services and Documentation to the Site; (ii) The installation, and commissioning of the equipment/Services at the site; and (iii) all duties, levies, taxes and charges including customs duties, income taxes, sales taxes,

import fees, handling, shipping and clearance charges payable in respect of the import, clearance and transportation of the Equipment/services, including duties taxes and charges as may become payable after the date of this Purchase Order.

3.2 The Purchase Price is payable in Pakistan Rupees without reference to any rate of exchange or

currency of any other country. 3.3 The Purchase Price shall be paid by the Purchaser to the Seller in the following manner.

(i) Twenty percent (20%) of the Purchase Price shall be paid after supply of equipment/services;

(ii) Eighty percent (80%) of the Purchase Price shall be paid after installation, configuration of

hardware, software; and after successful testing and acceptance. The Seller shall furnish to the Purchaser a bank guarantee in form and substance and by a bank acceptable to the Purchaser in the sum of ten percent (10%) of the Contract Price (the “Performance Guarantee”). The Performance Guarantee shall remain valid until three (03) years for all Lots for remaining Lots after the Acceptance Date. The Performance Guarantee shall be forfeited by the Government if the responding organization breaches any of its obligations under the contract, including slippages in the committed Appendixs.

4. DELIVERY 4.1 The Seller shall deliver the Equipment/Services and Documentation to the Site on or before the

Delivery Date. Subject to clause 5.3, delivery shall be complete and of all items of Equipment/Services and Documentation. Partial deliveries shall not constitute delivery for the purposes of this Purchase Order. Time shall be of essence in relation to the Delivery Date. Late delivery charges at 0.05% per day with the maximum of 20 days will be deducted by MoIT.

4.2 The Seller shall deliver the requisite items of Equipment/Services and Documentation directly at the

specified 10 locations at different Ministries/Divisions/departments as conveyed by MoIT against a delivery note duly signed by an authorized representative (whose name will be communicated in writing by the undersigned), and counter-signed by a representative each of the Seller and the Purchaser.

5. INSTALLATION AND ACCEPTANCE

5.1 The Seller shall complete the Installation of the Equipment/Services at the Sites no later than four


*****

weeks of the Delivery Date. The time for installation shall be of essence. 5.2 Upon completion of installation and configuration of the Equipment/Services at the Sites, the Seller

shall notify the Purchaser in writing that the Equipment/Services is ready for testing for acceptance. The Seller shall no later that three (3) days after the notification afore-said conduct test-runs on the Equipment/Services in the presence of the Purchaser’s representative and the Purchaser shall, subject to there being (a) Full compliance with the technical and functional specifications set out in Appendix I, and (b) No breach of the warranties, would be allowed to all items of procurement.

5.3 The Seller shall remove any defects and have the Equipment/Services ready for further testing if the

Equipment/Services does not pass the acceptance tests. In the event the Equipment/Services fails to pass the acceptance tests after the third trial, the Purchaser shall be entitled to terminate the Purchase Order whereupon all sums received by the Seller towards the Purchase Price shall be refunded forthwith.

5.4 Notwithstanding the possession or retention of the Equipment/Services by the Purchaser at the

respective individual location(s) comprised in the Sites, or installation of Equipment/Services at the Site by the Seller, the Purchaser shall not be deemed to have accepted the Equipment/Services until it has passed the acceptance tests.

5.5 Upon acceptance as afore-said, the Purchaser shall issue the Acceptance Certificate.

6. TITLE TO AND RISK IN THE EQUIPMENT 6.1 The property in the Equipment/Services shall pass to the Purchaser on payment of the Purchase

Price in full to the Seller. 6.2 The Seller shall ensure that there is no restriction on transfer of the bill of lading or other document

of title to the Equipment/Services by endorsement in favor of and delivery to the Purchaser or its nominee. The Seller shall endorse the document of title to the Purchaser or its nominee.

6.3 Risk in the Equipment/Services shall pass to the Purchaser on the date of actual and full delivery of

the Equipment/Services at the Site. For the avoidance of doubt, delivery to a carrier shall not constitute delivery.

7. WARRANTY 7.1 The Seller warrants to the Purchaser that:

(a) Three (03) years for all Lots, have comprehensive warranty, including parts and labor. (b) The title to the Equipment/Services shall be free and encumbered and that the Seller shall, at

the time of delivery, have the full right / power and authority to transfer the title to the Equipment/Services in favor of the Purchaser free from any encumbrance, third Party claim or right or a negative covenant.

7.2 The Purchaser shall give notice to the Seller as soon as it becomes aware of a breach of warranty. 7.3 The Seller shall as soon as it is reasonably able, but in any event not later than four(4) days of the

date of notice under clause 7.2, investigate any breach of warranty and:


*****

(i) In the case of a breach of warranty falling within clause 7.1(a) above, shall remedy the same, free of charge, by:

(a) carrying out such repairs modifications or alterations to the

Equipment/Services; and/or (b) replacing the Equipment/Services or such component parts (including

software), as shall in the circumstances be necessary to remedy the breach of warranty; and

(ii) in the case of a breach of warranty falling within clause 7.1(b) above, shall remedy the

same, free of charge, by obtaining such releases, discharges, assignments, transfers or conveyances as shall in the circumstances be necessary to remedy the breach of warranty.

7.4 Any Equipment/Services or component parts of the Equipment/Services replaced by the Seller

pursuant to clause 7.3(i) above ('Replaced Equipment/Services') shall upon replacement become the property of the Purchaser and the Seller warrants that its title to such Replaced Equipment/Services shall be free and unencumbered and that it shall have all necessary consents and authorities to part with possession of the Replaced Equipment/Services.

7.5 In the event the Seller is unable to remedy a breach of warranty on the expiry of thirty (30) days

after the notification under clause 7.2 then, notwithstanding acceptance of the Equipment/Services by the Purchaser, the Seller shall be obliged to refund the Purchase Price (or a proportionate part in case of breach of Warranty in respect of less than the full number of units comprised in the Equipment/Services) and remove at its cost the Equipment/Services from the Sites.

7.6 The Seller shall accept liability to the Purchaser in respect of damage to the tangible property of the

Purchaser resulting from the negligence of the Seller or its employees agents and sub-contractors. 8. PATENT AND COPYRIGHT INDEMNITY The Seller will indemnify and hold harmless the Purchaser against any damages (including costs)

that may be awarded or agreed to be paid to any third Party in respect of any claim or action that the normal operation possession or use of the Equipment/Services and/or the Documentation by the Purchaser infringes the patent copyright registered design or trade mark rights of the said third Party.

TERMINATION

9.1 Without prejudice to the rights to terminate provided elsewhere in this Purchase Order, this

Purchase Order may be terminated: (i) forthwith by the Seller if the Purchaser fails to pay any sum due hereunder within forty-

five (45) days of the due date therefore;

(ii) forthwith by either party if the other commits any material breach of any term of this Purchase Order (other than one falling within sub-paragraph (i) above) and which (in the case of a breach capable of being remedied) shall not have been remedied within fourteen (14) days of a written request to remedy the same; and


*****

(iii) forthwith by the Purchaser if the Seller shall convene a meeting of its creditors or if a proposal shall be made for a voluntary arrangement or a proposal for any other composition scheme or arrangement with (or assignment for the benefit of) its creditors or if the Seller shall be unable to pay its debts or if a trustee, receiver, administrative receiver or similar officer is appointed in respect of all or any part of the business or assets of the Seller or if a petition is presented or a meeting is convened for the purpose of considering a resolution or other steps are taken for the winding-up of the Seller or for the making of an administration order (otherwise than for the purpose of an amalgamation or reconstruction).

9.2 Any termination of this Purchase Order shall be without prejudice to any other rights or remedies a

Party may be entitled to hereunder or at law and shall not affect any accrued rights or liabilities of either Party nor the coming into or continuance in force of any provision hereof which is expressly or by implication intended to come into or continue in force on or after such termination.

10. CONFIDENTIALITY Each of the Parties hereto undertakes to the other to keep confidential all information (written or

oral) concerning the business and affairs of the other that it shall have obtained or received as a result of the discussions leading up to or the entering into of this Purchase Order.

12. PENALTY CLAUSE

Without prejudice to the right of the Customer to terminate this Purchase Order for delay in completion of the Project beyond the Completion Date, the Contractor shall be liable to pay liquidated damages at the rate of one-tenth of one percent (0.05%) of the Contract Price for each day of delay beyond the Completion Date until completion of the Project, provided that, payment of liquidated damages shall not relieve the Contractor of its obligation to achieve completion of the Project.

13. INTEGRITY PACT The Seller hereby declares its intention not to obtain or induce the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Pakistan (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by it (GoP) through any corrupt business practices.

14. Without limiting the generality of the foregoing, the Seller represents and warrants that it has

fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GoP, except that which has been expressly declared pursuant hereto.

14.1 The Seller certifies that it has made and will make full disclosure of all POs and arrangements

with all persons in respect of or related to the transaction with GoP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.


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14.2 The Seller accepts full responsibility and strict liability for making any false declaration not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GoP under any law, contract or other instrument, be void able at the option of GoP.

14.3 Notwithstanding any rights and remedies exercised by GoP in this regard, the Seller agrees to

indemnify GoP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GoP in an amount equivalent to ten times the sum of any commission, gratification, bribe, finder’s fee or kickback given by the Seller as aforesaid for the purpose of obtaining or inducing the procurement of any contract, interest, privilege or other obligation or benefit in whatsoever form from GoP.


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15. MISCELLANEOUS 15.1 WAIVER: The waiver by either Party of a breach or default of any of the provisions of this

Purchase Order by the other Party shall not be construed as a waiver of any succeeding breach of the same or other provisions nor shall any delay or omission on the part of either Party to exercise or avail itself of any right power or privilege that it has or may have hereunder operate as a waiver of any breach or default by the other Party.

15.2 NOTICES: Any notice, request, instruction or other document required to be given hereunder

by any Party hereto shall be sent to the following addresses by facsimile, prepaid recorded delivery or registered post and shall be deemed effective if sent by post at the expiration of seventy-two (72) hours after the same was posted whether or not received and if sent by facsimile twenty-four (24) hours after the facsimile transmission. The Parties hereto shall notify the others of any change of address within forty-eight (48) hours of such change.

Notices to the Seller:

Mailing Address

[Selected Bidder] [Address including Phone numbers and official email etc]

Notices to the Purchaser:

Mailing Address: Ministry of IT & Telecom, 7th Floor, Kohsar Block, Pak Secretariat Islamabad.

Phone Number: 051-9215348 15.3 INVALIDITY AND SEVERABILITY: If any provision of this Purchase Order shall be found by any

court or administrative body of competent jurisdiction to be invalid or unenforceable, the invalidity or unenforceability of such provision shall not affect the other provisions of this Purchase Order.

15.4 SELLER TO BE PERSONALLY RESPONSIBLE: Notwithstanding the Seller being a licensed agent and

authorized distributor of the overseas manufacturer of the Equipment/Services, and without prejudice to any rights of the Purchaser against the overseas manufacturer of the Equipment/Services, the Seller confirms, agrees and undertakes to the Purchaser that: (i) it shall at all times be personally and solely responsible to perform and discharge its

obligations to the Purchaser under this Purchase Order; (ii) the Purchaser shall not be required to implead the manufacturer in any proceedings

arising out of or in connection with this Purchase Order; (iii) the Seller shall not set up in defence or in diminution of its liability any arrangement,

Purchase Order or understanding express or implied between the Seller and its principal; and

(iv) any limitations, restrictions or exclusions of liability provided in the Documentation or terms of sale or agency between the Seller and its principal shall not apply to the transactions contemplated under this Purchase Order, all of which are expressly excluded, and, further, that the Seller shall at


*****

all times provide and endorse to the Purchaser all assurances, warranties and support undertakings as are provided by its principal to its customers in the normal course.

15.5 ASSIGNMENT AND SUB-CONTRACTING: The Seller shall not be entitled to assign or sub-

contract the whole or part of this Purchase Order nor all or any of its rights and obligations hereunder without the prior written consent of the Purchaser. The Seller hereby agrees that the Purchaser may assign/ novate this Purchase Order in respect of all or any of its rights and obligations hereunder to any other Party.

15.6 DISPUTE RESOLUTION: All disputes or differences which shall at any time hereafter arise

between the Seller and the Purchaser in respect of the construction or effect of this Purchase Order or any matter or event connected with or arising out of this Purchase Order (a "Relevant Event") shall in the first instance be settled through mediation between the Parties. If they fail to resolve either of the Party may refer the matter in dispute, with in 14 days of the decision of the Dispute resolution committee as per Annex-VI of the IFB, either to resolve the same by Arbitration, as laid down in Arbitration act of 1940 or submit to the jurisdiction of Pakistan. If the Parties agree for the Arbitration then Arbitration committee shall be constituted comprising of three (3) members, each of whom shall be of eminent repute with experience in the information technology sector of not less than ten (10) years, With one (1) member appointed by each Party. Third member shall be Principal Secretary Law, Justice and Human Rights Division, or his nominee. Each Party shall be responsible for the remuneration and cost in relation to the member of the Arbitration committee. The Decision / Award passed by the Arbitration Committee shall be final and binding on the Parties.

15.7 TAX: All payments made pursuant to this Purchase Order shall be subject to such withholding or

deduction on account of applicable duties, levies or taxes as may be provided under the applicable law of Pakistan.

15.8 ENTIRE Purchase Order: This Purchase Order constitutes the entire Purchase Order between

the Parties hereto and supersedes all prior documentation, correspondence and Purchase Orders in relation to the subject-matter of this Purchase Order.

15.9 HEADINGS: Headings to clauses in this Purchase Order are for the purpose of information and

identification only and shall not be construed as forming part of this Purchase Order. 15.10 GOVERNING LAW: This Purchase Order shall be governed by and construed in accordance with the

laws of Pakistan. 15.11 DUE AUTHORIZATION: Each party represents warrants and confirms to the other that:

(i) it is duly authorized under the applicable law of Pakistan and its constitutive documents

(if any) to execute, deliver and perform this Purchase Order; (ii) the person signing on its behalf is duly authorized to sign and deliver this Purchase

Order; and (iii) This Purchase Order constitutes its valid, binding and enforceable obligations in terms

hereof.


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IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT IN THE PRESENCE OF WITNESSES ON THE DATE AND YEAR FIRST ABOVE WRITTEN. ________________________________ ________________________________

FOR AND ON BEHALF OF THE PURCHASER Full Name : ______________________ _________________ Address: Ministry of IT & Telecom, 7th Floor, Kohsar Block, Pak Secretariat, Islamabad.

FOR AND ON BEHALF OF THE SELLER Full Name : _________ _________________ Address: _______________________________ ________________________________________

WITNESSES: 1. ________________________________ 2. __________________________________

Full Name: Full Name:

NIC No: NIC No:

Address: Ministry of IT & Telecom, 7th Floor, Kohsar Block, Pak Secretariat, Islamabad.

Address:

Schedule I

Statement of Requirements 1. The Project consists of provision, installation, configuration & necessary training on Hardware and its accessories at

each Ministries/Divisions, Islamabad. 2. The Hardware will comply with the functional and technical specifications set out in Schedule I. 3. The Installation and configuration manuals shall be prepared with sufficient level of detail for future reference. All

manuals (including documentation) related to Equipment/Services will be delivered to and shall be the property of the customer.


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35 | P a g e

Detailed Technical Specification of Equipment/Services: Sample Contract- Table 8.1

Lot

No.

Items

Quantity Item Description & Required Specifications by MoIT

Specification

of the

Quoted

Items by the

Vendor

1 Laptop

(Professional/Corporate

Series) - Renowned

Brand

20 Nos.


2 Printer

Renowned Brand


3 Scanner

Renowned Brand


4 MS Office Pro Plus 2019

64 bit Sngl GOV


5 Furniture

Table

Chairs

19 Nos.

19 Nos.


6 Stationery - Specifications as per Annexure-I


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List of Staff Dedicated to the project: Sample Contract- Table 8.2

Sr.# Name Designation Phone No. E-mail

1

2

3

4

5

6

7

8

9

10

Deliverables: Sample Contract- Table 8.3

Sr # Items

1 Product Documentation/Manuals & Hardware installation guides (Hard & Soft Copy)

2 Items mentioned in Schedule I


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Maintenance, Support and Training: Sample Contract- Table 8.4

The seller will provide maintenance and support during the warranty period of hardware, on the terms & conditions described below:

Hardware

Sr.# Action Item Response time Contact person name, email & Mobile No.

1 Replacement (Backup) 24 Hours

2 Repair 2 Weeks

3 Reconfiguration 1 Day

4 Replacement (Original) 4 Weeks

The seller shall remain committed to and shall if so requested by the purchaser provide such maintenance services as shall be necessary or required by the purchaser for a term of three (03) years after the expiry of the respective warranty periods for the Equipment/Services stipulated in clause 7.1 The charges for the required Maintenance Services shall be negotiated and agreed between the parties.

Sites of Delivery of equipment/services: Sample Contract- Schedule II

All Equipment/Services will be supplied and installed at different Ministries/Divisions/Departments as per list

to be provided with actual agreement.


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Details of Equipment/Services & Purchase prices: Sample Contract- Schedule III

Sr. # Description Qty Unit Cost (Rs.) Total Price including all Taxes (Rs.)

1. Laptop (Professional/Corporate Series) - Renowned Brand

20 Nos.

2. Printer

Renowned Brand

05 Nos.

3. Scanner

Renowned Brand

03 Nos.

4. MS Office Pro Plus 2019 64 bit Sngl GOV

20 Nos.

5. Furniture

Table

Chairs

19 Nos.

19 Nos.

6. Stationery -

Grand Total Rs.

Project Time Table

Delivery timeframe for Lot # 1 to Lot # 6 Table-2

SR. NO.


1. Supply and verification as per BoQ on the Client site (as conveyed by the procuring agency)

Six (06) to Eight (08) Weeks from the date of signing of contract / issuance of purchase order.

20%

2. Installation, configuration and testing of Equipment (Hardware/Software/Other Items)

Four (04) Weeks from the date of supply. Performance Guarantee will have to be provided to cover the warranty as applicable from the date of successful testing and acceptance.

80% On submission of performance Guarantee


. Release of Performance Guarantee


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Delivery timeframe for Lot # 7 Table-2-A

SR. NO.


1. Supply of Sample of Active Equipment offered for POC.

One (01) Week from the declaration of preminilary qualified bidders

2. Supply of Passive equipment Two (02) Weeks from the date of signing of contract / issuance of purchase order.

10% (Note-1)

3. Supply of Active equipment Six (06) to Eight (08) Weeks from the date of signing of contract / issuance of purchase order.

20% (Note-2)

4. Installation, configuration and testing of Equipment as per TORs

Eight (08) to Ten (10) Weeks from the date of signing of contract / issuance of purchase order. Performance Guarantee will have to be provided to cover the warranty as applicable from the date of successful testing and acceptance.

70% On submission of performance Guarantee & (Note-3)


- Release of Performance Guarantee

Note-1: On signed delivery documents from the Client i.e. where delivery is made. Note-2: As per Note-1 above. Note-3: On successful verification and/or testing report signed by the procuring agency.

Note: if any hardware has end of service life during the support tenure MoIT would not be responsible; vendor must be able to support the hardware till end of warranty period/contract.

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