government of west bengal office of the executive engineer

WBPWD/EE/KNED/NIT- 06 of 2020-21

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Government of West Bengal

Office of the Executive Engineer

Kolkata North Electrical Division, P.W.Dte.

P-5, CIT Road, 2nd

Floor, Moulali, Kolkata – 700 014.

Ph : 033-2265-1019 Email.Id: [email protected] , [email protected] Memo No: 780/T-1 Dated: 17/07/2020

NOTICE INVITING TENDER No: WBPWD/EE/KNED/NIT-06 of 2020-21

The Executive Engineer Kolkata North Electrical Division PWDte invites e-tender for the work detailed in the table below. (Submission of Bid through online)

Name of Work Earnest Money

Cost of Documents

Period of Completion

Concerned Division

Eligibility

(In Rupees)

(In Rupees)

Preventive & Corrective Comprehensive Maintenance of Street Lighting arrangement at VIP Road Flyover, under Flyover and 3nos Sub-Ways maintained by KNED, PWDte for 12 months.

Initially Rs 17,600/- Balance amount if any to cover up 2% of quoted amount to be paid by L1 bidder before formal agreement

Initially Nil,

Rs. 1000/- per copy of tender schedule copy of 2911 to be

purchased by the successful bidder at the time of agreement

12 months from the date of Layout.

Kolkata North

Electrical Division, PWDte.

(Eligibility Criteria as per Sl No

3 mentioned

below)

(1) In the event of e-filling, intending bidder may download the tender documents from the website: - https://wbtenders.gov.in/ directly with the help of Digital Signature Certificate & necessary cost of EMD to be remitted through online in favour of “EXECUTIVE ENGINEER, KOLKATA NORTH ELECTRICAL DIVISION PWDTE.” and also to be documented through e-filling. The original part of online submission of EMD should be submitted physically to the office of the Executive Engineer, Kolkata North Electrical Division, P.W.Dte, by the lowest bidder after opening of the bid within the stipulated date which will be mentioned and uploaded online by the tendering authority after financial evaluation.

(2) Technical Bid & Financial Bid are to be submitted concurrently duly digitally signed in the website

https://wbtenders.gov.in/ (3) Eligibility criteria for participation in the tender:-

a) Intending Tenderers should produce credentials of a similar nature of completed work of the minimum value of 40% of the estimated amount put to tender during 5 (five) years prior to the date of issue of this tender notice; or,

b) Intending Tenderers should produce credentials of 2 (two) similar nature of completed work, each of the minimum value of 30% of the estimated amount put to tender during 5 (five) years prior to the date of issue of the tender notice; or,

c) Intending Tenderers should produce credentials of one single running work of similar nature which has been

completed to the extent of 80% or more and value of which is not less than the desired value at above.

mailto:[email protected]

mailto:[email protected]

https://etender.wb.nic.in/



https://wbtenders.gov.in/


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d) In case of running works, only those Tenderers who will submit the certificate of satisfactory running work from the concerned Executive Engineer, or equivalent competent authority will be eligible for the tender. In the required certificate it should be clearly stated that the work is in progress satisfactorily and also that no penal action has been initiated against the executed agency, i.e., the tenderer. (G 0 No.04-A/PW/0/10C-02/14 dated 18/03/2015.)

e) Payment certificate will not be treated as credential.

f) Credential certificate issued by the Executive Engineer or equivalent or competent authority of a State/Central

Government, State/ Central Government undertaking, Statutory / Autonomous bodied constituted under the Central / state statute on the executed value of completed /running work will be taken as credential.

g) The Bidder must have valid Electrical Contractors License with Electrical Supervisor holding Supervisor competency on the parts 1, 2, 3, 4, 6 (A),6(B) ,7 (A),7(B),10,11 as per I.E. Rules.

h) The prospective bidders shall have in their full time engagement experienced technical personnel, minimum being one Engineering Degree holder or one Engineering Diploma holder in related subject (Authenticated documents in respect of qualification and engagement shall be furnished for Technical Evaluation.) [Non statutory Documents]

ii) Valid Trade License, Tax Challan, Pan Card, GST Registration Certificate, Income Tax Acknowledgement Receipt for 2019-20, 2020-21 to be accompanied with the Technical Bid Documents to be submitted. [Non statutory Documents]

iii) In case of Proprietorship, Partnership Firms and The Company, Tax Audit Report in 3CD Form are to be furnished along with the balance sheet and profit and loss account, and all the schedules forming the part of Balance Sheet and Profit & Loss Account (for last 3 financial years) in favour of applicant. No other name along with applicant name, in such enclosure will be entertained. (Non-Statutory documents).

iv) Registered Partnership Deed (for Partnership Firm only), Certificate of Incorporation (in case of company) along

with Memorandum of Association to be submitted along with application. (Non-Statutory documents).

v) Declaration regarding Structure and Organization duly signed by the applicant to be submitted along with application.

vi) A prospective bidder shall be allowed to participate in a single job either in the capacity of individual or as a partner of a firm. If found to have applied severally in a single job, all his applications will be rejected for that job.

vii) Where there is a discrepancy between the unit rate & the line item total resulting from multiplying the unit rate

by the quantity, the unit rate quoted shall govern.

viii) The Agency must procure the materials from the Manufacturer/OEM or from their authorized sales channel so that the standard warranty / support of the Manufacturer/OEM becomes applicable to the products to be delivered and installed by them.

ix) Documents that authenticates such procurement from the Manufacturer/OEM or from their authorized sales

channel and standard warranty/ support should be sent from the e-mail of the Manufacturer/OEM/ authorized sales channel to the e-mail of Engineer-in-Charge and hard copy of it to be submitted during execution of work/ submission of bill.

x) If any refurbished material is supplied and installed, penal action will be taken as per existing rules.

xi) The intending tenderer must up load the mobile phone number and the e-mail id of the company duly signed by the applicant. (Non-Statutory documents).


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(4) No mobilization /secured advance will be allowed.

(5) Bids shall remain valid for a period not less than 120 days (One Hundred Twenty) from the last date of submission of Financial Bid / Sealed Bid. If the bidder withdraws the bid during the period of bid validity the earnest money as deposited will be forfeited forthwith without assigning any reason thereof.

(6) Agencies shall have to arrange for storage of materials, labour shed etc. at their own cost and responsibility.

(7) Constructional Labour Welfare Cess @1(one) % of cost of construction will be deducted from every Bill of the selected

agency.

(8) In connection with the work, Arbitration will not be allowed..

(9) Additional Performance Security when the bid rate is 80% or less of the Estimate put to tender and no increase in scope of work of projects during execution phase and for clarification a memorandum has been made vide Memo No. 4608-F(Y) Dated: 18.07.2018 from Finance Department, Audit Branch.

(10) Important Information : - (Date & Time schedule)

Sl. No. Particulars Date & Time

1. Date of uploading of N.I.Q. Documents (online) (Publishing Date)

17/07/2020,06.55 pm

2. Documents download/sale start date (Online) 18/07/2020 , 2:00 pm

3. Prebid Meeting Date NA

4. Documents download/sale end date (Online) 31/07/2020 up to 2:30 pm

5. Bid submission start date (On line) 18/07/2020, 05:00 pm

6. Bid Submission closing (On line) 31/07/2020 up to 2:30 pm

7. Bid opening date for Technical Proposals (Online)

03/08/2020 up to 2:30 pm

8. Date of uploading list for Technically Qualified Bidder (online)

Will be informed later

10. Date & Place for opening of Financial Proposal (Online)


11. Date of uploading of list bidders along with the offer rates through (on line).


(11) LOCOATION OF CRITICAL EVENT: BID OPENING PLACE

(12) All the Prospective Bidders shall have to execute the work in such a manner so that appropriate service level of the work is kept during progress of work to the successful completion of the work to the entire satisfaction of the Engineer-in-Charge may be considered towards release of full “Security Deposit”.

The security deposit shall be refunded to the contractor as per Notification No. 52-CRC/2M- 06/2014 dated 27/10/2014 of Public Works Department, CRC Branch, Govt. of West Bengal

A retention towards Performance Security amounting to 10 (ten) percent of the billed amount shall be made by the Executive Engineer from 1

st R.A. bill to Final bill.

No interest would be paid on the Performance Security Deposit.

(13) All Bidders are requested to present in the Office of EE, Kolkata North Electrical Division PWDte, during opening the financial bid Executive Engineer, Kolkata North Electrical Division PWDte may call fresh tender after opening of the said bid to obtain the suitable rate further, if it is required. No objections in this respect will be entertained raised by any Bidder who will present during opening of bid, or from any Bidder who will absent at the time of opening of

OFFICE OF THE EXECUTIVE ENGINEER,

KOLKATA NORTH ELECTRICAL DIVISION

PWDTE


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Financial Bid. No informal Bidder will be entertained in the Bid further.

(14) (a) Earnest Money:-The amount of Earnest Money @Rs.17,600.00/- should be remitted through Net banking / NEFT / RTGS system in favour of “Executive Engineer Kolkata North Electrical Division PWDte.," against the work . As per the Order no. 3975-F(Y) dated, 28/07/16 of Secretary to the Govt. of West Bengal, Finance Department.

(15) The Bidder, at his own responsibility and risk is encouraged to visit and examine the site of works and its Surroundings and obtain all information that may be necessary for preparing the Bid and entering into a contract for the work as mentioned in the Notice Inviting Tender, before submitting offer with full satisfaction, the cost of visiting the site shall be at his own expense.

(16) (a)The intending Bidders shall clearly understand that whatever may be the outcome of the present invitation of Bids,

no cost of Bidding shall be reimbursable by the Department.

(b) Executive Engineer, Kolkata North Electrical Division PWDte reserves the right to reject/cancel any offer without assigning any reason whatsoever and is not liable for any cost that might have incurred by any Bidder at the stage of Bidding.

(c) Executive Engineer, Kolkata North Electrical Division PWDte reserves the right to issue any corrigendum to the

NIT or cancel the N.I.T. due to unavoidable circumstances and no claim in this respect will be entertained.

(17) Prospective applicants are advised to note carefully the minimum qualification criteria as mentioned in Instructions to Bidders’ before tendering the bids.

(18) Conditional/ Incomplete tender will not be accepted.

(19) No price preference is allowed for the bidder and no escalation of price is allowed in any circumstances throughout the

validity of the tender, execution of the work or before receiving the full payment.

(20) If any bidder withdraws his/her offer before acceptance or refuse within a reasonable time without giving any under this circle for minimum period of 1(one) year.

(21) During the scrutiny, if it come to the notice to tender inviting authority that the credential or any other paper found

incorrect/ manufactured/ fabricated, that bidder would not allowed to participate in the tender and that application will be out rightly rejected without any prejudice.

(22) Before issuance of the WORK ORDER, the tender inviting authority may verify the credential and other original

documents of the lowest bidder if required. After verification if it is found that the documents submitted by the lowest bidder is either manufactured or false in that case work order will not be issued in favour of the said bidder under any circumstances.

(23) If any discrepancy arises between two similar clauses on different notification, the clause as stated in later notification

will supersede former one in following sequence. i) Form No: 2911 ii) N.I.T iii) Technical Bid. iv) Financial Bid.

(24) Qualification Criteria: - The tender inviting & Accepting Authority through an “Evaluation Committee” will determine the eligibility of each bidder. The financial offer of the prospective bidder will be considered only if the bidder qualifies in the Technical Bid.

If any document submitted by a bidder is either manipulated or false, in such cases the eligibility of the bidder will be out rightly rejected at any stage without any prejudice. However the tendering authority reserves the right to give an opportunity to the bidders for submission of clarification or documents by email or hardcopy as per memorandum No 1M-66/18/71-R/PL dated 15/01/2019 of Principal Secretary PWD, Govt of West Bengal.


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The decision of Executive Engineer, Kolkata North Electrical Division PWDte, will be final and no challenge against such decision will be entertained.

(25) Issuance of work order as well as payment will depend on availability of fund and no claim what so ever will be entertained for delay of Issuance of work order as well as payment, if any. Intending bidders may consider these criteria quoting their rates.

(26) The Tender Authority reserves the right to take appropriate actions as per revised requirement of the site.

(27) Where an individual person holds a digital certificate in his own name duly issued to him against the company or the firm of which he happens to be a director or partner, such individual person shall while uploading any tender for and on behalf of such company or firm, invariably upload a copy of registered power of attorney showing clear authorization in his favour by the rest of the directors of such company or the partners of such firm to upload such tender. The power of attorney shall have to be registered in accordance with the provisions of the Registration Act,

(28) The successful bidder has to execute an agreement in West Bengal Form No. 2911 before final acceptance of the work.

(29) The tender inviting authority is not obligated to offer work order to the lowest bidder.

(30) Tender inviting authority at his own discretion may relax minor shortfall (if any) of the qualification criteria of the

participants for the interest of Government works.

INSTRUCTION TO BIDDERS

SECTION – A

1. General guidance for e-Tendering Instructions/ Guidelines for tenders for electronic submission of the tenders have been annexed for assisting the contractors to participate in e-Tendering.

2. Registration of Contractor Any contractor willing to take part in the process of e-Tendering will have to be enrolled & registered with the Government e-Procurement system; through logging on to https://etender.wb.nic.in (the web portal of public works department) the contractor is to click on the link for e-Tendering site as given on the web portal.

3. Digital Signature certificate (DSC) Each contractor is required to obtain a class-II or Class-III Digital Signature Certificate(DSC) for submission of tenders, from the approved service provider of the National Information’s Centre (NIC) on payment of requisite amount details are available at the Web Site stated in Clause 2 of Guideline to Tenderer DSC is given as a USB e-Token.

4. The contractor can search & download NIT & Tender Documents electronically from computer once he logs on to the website mentioned in Clause 2 using the Digital Signature Certificate. This is the only mode of collection of Tender Documents.

5. Participation in more than one work A prospective bidder shall be allowed to participate in the job either in the capacity of individual or as a partner of a firm. If found to have applied severally in a single job all his applications will be rejected for that job.

6. Submission of Tenders. General process of submission, Tenders are to be submitted through online to the website in two folders at a time for each work, one in Technical Proposal & the other is Financial Proposal before the prescribed date &time using the Digital Signature Certificate (DSC) the documents are to be uploaded virus scanned copy duly Digitally Signed. The documents will get encrypted (transformed into non readable formats).

A. Technical proposal


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The Technical proposal should contain scanned copies of the following further two covers(folders).

A-1. Statutory Cover Containing

i) Tender form No. 2911, Section B Form-I and III ,AFFIDAVIT- ‘Y’, NIT with all agenda & corrigendum(download & upload the same digitally Signed, quoting rate will only encrypted in the B.O.Q. under Financial Bid. In case quoting any rate in 2911 the tender liable to summarily rejected).

A-2. Non statutory Cover Containing

i) Trade License ,Supervisor competency certificate of Electrical works, Pan Card, GST Registration Certificate, Income Tax Acknowledgement Receipt for the Assessment year 2019-20/2020-21, Current P Tax Challan.

ii) Registered Deed of partnership Firm/ Article of Association & Memorandum (if any). iii) Power of Attorney (For Partnership Firm/ Private Limited Company, if any) or as mentioned in SL No 25 of this NIT. iv) Contractor shall have to comply with the provisions of (a) minimum wages Act. 1948 (b) Employees’ Provident

Funds & Miscellaneous Act 1952 and (c) E.S.I. Act, 1948 and any further notifications thereof or any other laws relating thereto and the rules made and order issued there under from time to time. If the bidder is not elligible for ESI/ EPF registration, an undertaking should be given to that effect in Non- Judicial Stamp Paper of appropriate value, duly notarized. Otherwise the contractor must submit last three(3) months EPF deposit slip of his /her employees with tender documents.

v) Credential as per Sl No 3.

vi) Note: -Failure of submission of any of the above mentioned documents (as stated in A1 & A2) if

applicable to a bidder, will render the tender liable to summarily rejected for both statutory & non statutory cover.

B. Financial proposal

i) The financial proposal should contain the following documents in one cover(folder) i.e., Bill of quantities (BOQ) the contractor is to quote the rate (percentage above/ below/at par) online through computer in the space marked for quoting rate in the BOQ.

ii) Only downloaded copies of the above documents are to be uploaded virus scanned & Digitally Signed by the contractor.

7. Penalty for suppression / distortion of facts Submission of false document by tenderer is strictly prohibited & if found action may be referred to the appropriate authority for prosecution as per relevant IT Act with forfeiture of earnest money forthwith.

8. REJECTION OF BID The tender accepting authority reserves the right to reject any or all the tenders without assigning any reason and will not be bound to accept either the lowest tender or any of the tenders as per the general guidelines and directions for guidance of contractors laid down in 2911.

9. AWARD OF CONTRACT After issuing provisional work order to the successful bidder, the bidder have to purchase 2911 & schedule from the respective Division office and submit the same after filling up properly within stipulated period mentioned in Provisional order for agreement with The Government. Award of Contract will be issued accordingly.

Executive Engineer Kolkata North Electrical Division PWDte

Memo No: 780/T1/1(2) Dated: 17/07/2020

Copy forwarded for information and circulation to the:

1. Chief Engineer (Electrical) PWDte. 2. Superintending Engineer, Kolkata Electrical Circle, P.W.Dte.

Executive Engineer Kolkata North Electrical Division

PWDte


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SECTION – B

FORM-I

PRE-QUALIFICATION APPLICATION

To,

The Executive Engineer,

Kolkata North Electrical Division, PWD

Ref:- Tender for………………………………………………………………………………..………………………

………………… (Name of work)…………………………...…………… … … … … … … … … … … … … … .

… … … … … … … … … … … … … … … … … … … … … … …… … … … … … … … … … … … … …

… … … … … … … … … … … … … … … … … … … … … . . . …… … … … … … … … … … … … …….

… … … … … … … … … … … … … … … … … … … … … … …

Dear Sir,

Having examined the pre-qualification documents (N.I.T. & Volume-I), I /we hereby submit all the necessary

information and relevant documents for evaluation.

The application is made by me / us on behalf of………………………………………………………….....In the

capacity ........................................................................................................................................................................ duly

authorized to submit the order.

The necessary evidence admissible by law in respect of authority assigned to us on behalf of the group of firms for

Application and for completion of the contract documents is attached herewith.

We are interested in bidding for the works given in Enclosure to this letter. We understand that :

(a) Engineer -in-Charge/ Employer can amend the scope & value of the contract bid under this project.

(b) Engineer -in-Charge/ Employer reserves the right to reject any application without assigning any reason ;

Enclo:

1. Prescribed forms duly filled in duplicate.

2. Evidence of authority to sign. 3. Latest brochures.

Date:

Signature of Applicant including title and

Capacity in which application is made


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AFFIDAVIT- ‘Y’

(To be furnished in Non-judicial Stamp paper of appropriate value duly notarized)

1. I, the under-signed do certify that all the statements made in the attached documents are true and correct. In case of

any information submitted proved to be false or concealed, the application may be rejected and no objection/claim

will be raised by the under-signed.

2. The under-signed also hereby certifies that neither our firm

nor any of constituent partner had been debarred to participate in tender by the PW Department or any other

Government Department in India during the last 5 (five) years prior to the date of this NIT.

3. The under-signed would authorize and request any Bank, person, Firm or Corporation to furnish pertinent

information as deemed necessary and/or as requested by the Department to verify this statement.

4. The under-signed understands that further qualifying information may be requested and agrees to furnish any such

information at the request of The Department.

5. Certified that I have applied in the tender in the capacity of individual/ as a partner of a firm & I have not

appliedseverally for the same job.

Signed by an authorized officer of the firm

Title of the Officer

Name of Firm with Seal

Date


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SECTION - B FORM – ‘II’

FINANCIAL STATEMENT Name of Applicant:

Summary of assets and liabilities on the basis of the audited financial statement of the last five Financial years (attach

copies of the audited financial statement of the last five financial years) Year Year Year Year Year

(` in Lakh) (` in Lakh) (` in Lakh) (` in Lakh) (` in Lakh)

a) Current Assets

(It should not include

investment in any other

firm)

b) Current liabilities

( It should include bank

over

draft)

c) Working capital (a) –

(b)

d) Net worth

(Proprietors Capital or

Partners Capital

or Paid up Capital +

Resource & Surplus )

e) Bank loan / Guarantee

(As per clause under

‘Instruction to

Bidders’)

Annual value of works undertaken :

Work in hand i.e. As on As on As on As on As on

Work order 31.03.2020 31.03.2019 31.03.2018 31.03.2017 31.03.2016

issued


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Work in progress Work order issued but work not started

Sl. Name of the work Estimated % of work Sl. Name of the work Tendered No. with Tender No. Amount executed No. with Tender No. Amount

The aforesaid statement must be submitted through Affidavit in required Non-judicial Stamp Paper of appropriate

value, duly notarized. If any information in this Affidavit it is found to be incorrect or concealed, pre-qualification application, even qualified, will be summarily rejected. N.B. The Audited Balance Sheet and Profit & Loss Account with all the schedules and annexure forming part of

the Balance Sheet and Profit & Loss Accountant for the last three years should be given. All these financial

statements should be signed by a competent authority.


SECTION – B

FORM-III

STRUCTURE AND ORGANISATION

A. 1. Name of Applicant

(Firm) : Office

Address:

Telephone No. :

Mobile No. :

Fax No. :

A. 2. Office

Address :

Telephone

No. :

Mobile No. :

Fax No. :

A. 3. Name and address of Bankers. :

B. A. 4. Attach an organization chart showing :

Structure of the company

with names of Key personnel

and technical staff with Bio-

data.

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SECTION-B FORM-V

EXPERIENCE PROFILE

Name of the Firm :

LIST OF WORKS COMPLETED WHICH ARE SIMILAR IN NATURE AND EXECUTED DURING THE LAST FIVE YEARS IN

ANY GOVT. DEPARTMENT / GOVT. UNDERTAKING / STATUTORY BODY UP TO A VALUE, AS PER NOTIFICATION NO.

04-A/PW/O/10C-02/14 DATED 18.03.2015 OF THE PRICIPAL SECRETARY, PWD, READ WITH NOTIFICATION NO.

137/1A/PW/O/10C-02/14 DATED 24.04.2014.

Name of Name, Location Contract Original Original date of Actual date of Actual date of Reasons for delay in completion Employer & nature of price in date of Start completion of work starting the work completion the (if any) work Indian Rs. of work work

Note : a) Certificate from the Employers to be attached.

b) Non-disclosure of any information in the Schedule will result in disqualification of the firm. c) No tender will be deemed to the fit for consideration unless the tender documents are fully and

completely filled in. All informations that may be asked from a tenderer must be unequivocally

furnished. Any tender which is incomplete or does not comply with the prescribed conditions or

stipulations laid down herein to rejection at the time of opening or during subsequent scrutiny.

Tender received with conditional rate will be liable to rejection at the time of opening. d) Canvassing in connection with the tender is strictly prohibited and a tenderer who resorts to this

will render his tender liable to rejection. e) No alteration shall be permitted to be made by the tenderer in any tender after its submission.

TENDER FOUND TO HAVE SUBMITTED UNDER FALSE NAME : When a Contractor, whose tender has been accepted under a given name is subsequently discovered to have

given a false name, his contract may at the discretion of the Authority accepting the tender be annulled his

Security Deposit will be forfeited.

Signature and address of Signature of the Tender The Tenderer Accepting Authority

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