GOVERNOR’S EARLY CHILDHOOD ADVISORY COUNCIL (ECAC)

September 9, 2014

Overview and Action Steps Since the Last Meeting

2

ECAC members were surveyed in July and August

The ECAC Strategic Planning Meeting occurred in August

The ECAC Co-Chairs met later in August to consider the input from interviews & the meeting

The Steering Committee considered all this input to frame today’s agenda

ECAC Business Agenda3

Overview  Review of Interviews and Strategic

Planning  2014 Report Planning 2015 Considerations Between Meeting Updates Project Teams Next Meetings

Overview4

These agenda items will reflect Interview and Strategic Planning considerations and the Co-Chair feed-back with a focus on the 2014 Annual Report and next steps for 2015.

Review of Council Member Interviews5

24 interviews over the last few weeks! Thanks for making time to share your thoughts!

Core themes: Opportunity; when we collaborate we can do

great things Heart; members care about the success of the

council and about better meeting the needs of children and families

Positive; the overall tone of the interviews was positive and forward thinking

Action; council members are ready and eager to take action

Opportu

nity

Heart

Positive

Action

 Review of Strategic Planning Meeting  

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Refer to handout summary of interview and strategic planning meeting highlights

For more information see the Strategic Planning minutes and facilitator notes on the ECAC website

 Comments From Members Attending Strategic Planning

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Task: ECAC members share their perspectives of the Strategic Planning Meeting

 Comments From ECAC Co-Chairs8

Comments from the ECAC Co-Chairs are built into individual agenda items

Annual Report Planning Overview9

Use the Report to Promote the ECAC Agenda

2014 Report to Measure Progress Increase Report to Define Higher Level

Policy Recommendations Defining 2015 Next Steps

Timeline for 2014 Report Recommendations

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September 9: ECAC input, initial prioritization

Governor Recommendations October: ECAC Steering Committee reviews

input and drafts Governor recommendations November: Email survey of members to

prioritize from October draft Project Team Recommendations

Oct & Nov: Teams finalize recommendations December 3: ECAC Approval Send suggestions for Report writer to

Bridget

 2014 Annual Report Planning

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Strategic Planning Concept: How to use the annual report to better promote the ECAC agenda and recommendations?

Co-Chair Feedback: Co-Chairs will request a joint meeting with

the Governor to share the report Co-Chairs will share recommendations with

related legislative committee members Co-Chairs will consider other forms of

sharing the report with the public

 2014 Report Planning Defining Policy Recommendation

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Strategic Planning: Use the report to promote the ECAC agenda through defined recommendations and increase connection to the Governor

Feedback from Co-Chairs: Report includes 3 levels of policy

recommendations Recommendations to the Governor Recommendations to the State Departments (Note

later discussion in Project Team Structure) Recommendations for continued ECAC Project Team

work (Note later discussion in Project Team Structure)

 2014 Report Planning Measuring 5 Years of progress

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Agreement to use the 2014 Annual Report to document 5 years of progress with focus on measures and also including other progress.

Task: Review current ECAC progress/measures handout of page 18 of the 2013 report Discussion Questions:

Are these measures enough to focus on in the Annual Report?

What data do we have access to? Are we collecting and reporting on those measures?

Are there other measures to include? Should these progress measures be revised for 2015?

 2014 Report Planning Defining Recommendations to the Governor

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Previous reports focused recommendations on the ECAC and Project Teams

Strategic Planning and Co-Chair agreement to add recommendations for the Governor to the 2014 report

 2014 Report Planning Defining Recommendations to the Governor

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Criteria for selection: High level implications with significant impact Evidence based and/or defendable rationale

Task: Review 2010 Report Page 19, 2013 Recommendations, and any other considerations Questions:

Are there other criteria for selection? Propose 3 areas for recommendations to the

Governor

Note Timeline: Steering Committee will do initial draft for email input before December meeting

2015 Planning Birth to Age 8 Foundation

16   Strategic Planning: Commitment continues for a Birth to

Age 8 framework through work without changes to membership

Co-Chair feedback: Spread the word to make it happen. Questions:

Consensus Agreement: The ECAC should use the Birth to 8 framework as a working guide for further work. No changes in ECAC membership would occur at this time.

How to promote a Birth to 8 framework in your system? How can the ECAC promote the framework (see

examples on the document)?

 2015 Planning Defining the Achievement Gap & Inequalities

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The ECAC has had presentations and expressed interest in “Closing the Achievement Gap and Inequalities”

Question: What should the ECAC do next to address these issues For example: do nothing, get more written

information, have more presentations, leverage member resources, all Project Teams address, create a Project Team, etc.

Between Council Updates/July survey results

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How do ECAC members feel about the need for more information between ECAC meetings: At the June Council meeting the member survey results in

priority order were No more information needed Desire monthly updates Desire individual emails

At the Strategic Planning meeting members indicated the desire for more information between meetings

Staff are currently considering mechanisms for a monthly update that could include: meeting reminders, significant Project Team Updates, national resources, and website update notices

Project Team Reports Overview19

Defining Structure for Project Team Specific Team Reports

Screening and Assessment focus on Kindergarten Entrance Assessment

 Public Private

Project Team ReportsStructure for Project Team

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Strategic Planning: the role and structure of the project teams is still unclear

Co-Chair feedback: Work at defining the Teams charge with the of the

ECAC priorities and with the existing work of the of the departments’ to better determine if they are ECAC Project Teams vs. cross sector department teams

Create charters/work plans to define their work, make the charge clear, and understand the parameters

Commitment that Departments meet with teams to consider recommendations

Project Team Reports21

Screening and Assessment focus on Kindergarten Entrance Assessment

Public Private

Next Meeting22

2014 Meetings 9:00 a.m. – 12:00 p.m. Wednesday, December 3, Dept of

Corrections

2015 Meeting dates will be available soon