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2019 Graduate School Application Guidelines Entrance Examination for Recommended Candidates: Graduate School of Engineering Master's Program Sanyo-onoda City University

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Page 1: Graduate School Application Guidelines - socu.ac.jp · 2019 Graduate School Application Guidelines Entrance Examination for Recommended Candidates: Graduate School of Engineering

2019

Graduate School Application Guidelines

Entrance Examination for Recommended Candidates:

Graduate School of Engineering Master's Program

Sanyo-onoda City University

Page 2: Graduate School Application Guidelines - socu.ac.jp · 2019 Graduate School Application Guidelines Entrance Examination for Recommended Candidates: Graduate School of Engineering

Attached documents

The following documents are attached to these Application Guidelines:

1. Application for Recommendation-based Entrance Examination,

Sanyo-onoda City University, Graduate School

2. Statement of Purpose

3. Letter of recommendation (for recommendation-based admission)

4. Application for City Resident Enrollment Fee, Sanyo-onoda City

University, Graduate School

□ To contact us regarding graduate school entrance examination:

1-1-1 Daigaku-dori, Sanyo-Onoda, Yamaguchi-ken 756-0884

Sanyo-onoda City University, Registrar's Office, Entrance

Examination Section

TEL. +81-836-88-4505

Page 3: Graduate School Application Guidelines - socu.ac.jp · 2019 Graduate School Application Guidelines Entrance Examination for Recommended Candidates: Graduate School of Engineering

Contents

Admissions policy ............................................................................................................................. 1

Flowchart of recommendation-based entrance examination for graduate school .............................. 2

1. Overview ................................................................................................................................... 3

2. Application eligibility ................................................................................................................ 3

3. Recommendation requirements ................................................................................................. 3

4. Number admitted and application period ................................................................................... 3

5. Prior consultation ....................................................................................................................... 3

6. Selection method ....................................................................................................................... 3

7. Examination time and location .................................................................................................. 3

8. Application documents .............................................................................................................. 4

9. Filling out the Application for Admission ................................................................................. 4

10. Submission of entrance examination fee and application documents ........................................ 5

11. Announcement of examination results ...................................................................................... 6

12. Admission procedures ............................................................................................................... 7

13. First-year tuition and fees .......................................................................................................... 7

14. Tuition Waiver/Postponement Program and scholarships ......................................................... 7

15. Important information................................................................................................................ 8

Teachers and Fields of Study ..................................................................................................... 9

Sanyo-onoda City University, campus examination site information ...................................... 10

Application for Recommendation-based Entrance Examination, Sanyo-onoda

City University, Graduate School

Statement of Purpose

Letter of recommendation (for recommendation-based admission)

Application for City Resident Enrollment Fee, Sanyo-onoda City University,

Graduate School

Page 4: Graduate School Application Guidelines - socu.ac.jp · 2019 Graduate School Application Guidelines Entrance Examination for Recommended Candidates: Graduate School of Engineering

MEMO

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Graduate School Overview

● Admissions policy

1. We are seeking enthusiastic students who wish to deepen the fundamental and specialized

knowledge and basic research skills they acquired in science and engineering in an undergraduate

(bachelor's degree) program by applying such knowledge and skills to research topics related to

"mechanical and control engineering," "electrical and electronics engineering," "information

science," "materials science," or "organic and biochemistry."

2. We are seeking enthusiastic students who have the ability to plan and carry out fundamental projects

for research in the master's program, as well as logical thinking skills, problem-solving skills,

communication skills, and engineering ethics, and the desire to further improve in those areas.

3. We are seeking students who wish to contribute to society by practically applying the advanced

knowledge and skills they will acquire in the master's program.

● Objective of human resource development and policy on education and

research

The main objective of the Graduate School of Engineering is to cultivate knowledge from a broad

perspective (one that includes the fields of mechanical engineering, electrical engineering, information

science, and applied chemistry) while engaging in original research projects and developing abilities to

perform and apply research that harmoniously blends science and engineering.

The aim is also to master science and engineering theories, acquire application skills, and, with an eye

toward a diversifying future, nurture the ability to solve various types of problems by returning to the

basics, all while incorporating engineering from a broad-based, interdisciplinary viewpoint that respects

traditional academic and specialization categories without rigidly adhering to them.

[Objective of graduate school]

The objective of the master's program is to enable students to engage in research and education from a

perspective that cuts across the fields of science and engineering, based on conditions where each field of

science and engineering (science and technology) is moving forward in a mutually interrelated fashion.

Students also acquire research skills and knowledge necessary in work requiring diverse specialization, as

well as ethics and common sense required of engineers and researchers. The program develops human

resources with individuality and the ability to demonstrate creativity in a given field, thereby contributing

to the development of science and technology.

The doctoral program provides students with research skills, as well as a wealth of fundamental

knowledge, necessary to perform advanced, professional work. The objective is to develop human

resources who can excel as professionals in technology development and research at a world-class level

and contribute to the advancement of science and technology.

[Objective of department]

The objective of the Department of Engineering is to complementarily harmonize and blend science and

engineering, integrate the fields of mechanical and control engineering, electrical and electronics

engineering, information science, materials science, and organic and biochemistry, and, with a broad

perspective that includes the specialized fields of mechanical/controls, electrical/electronics, information,

and materials, explore increasingly complex and diverse science and technology challenges from an

engineering perspective, while developing human resources capable of tackling the needs of the times

with original ideas.

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Flowchart of recommendation-based entrance examination for graduate school

From applicant to SOCU

From SOCU to applicant

Procedure step Period (day)

Preparation of admission application

and other documents

Payment of entrance examination fee

Application

Admission application

receipt/processing, exam admission

ticket issuance (express mail)

Application period

6/18 (Mon) to 6/22 (Fri), 2018

(Postmark deadline)

Exam admission ticket receipt,

content check

Screening (interview) 7/5 (Thu)

Unofficial announcement of exam

results 7/13 (Fri)

Announcement of exam results 3/6/2019 (Wed)

Admission procedures

(enrollment fee payment) 3/7 (Thu) to 3/13 (Wed)

"Admission letter" issuance

Admission procedure documents

issuance

Submission of admission procedure

documents to university

<Admission procedures complete>

Entrance ceremony

Late March

Early April

Early April

P 3-5

P 3

P 5

P 5

P 6

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Recommendation-based Entrance Examination

1. Overview

Under this system, students who have obtained or expect to obtain an undergraduate degree, who wish to

perform further research and education at the SOCU Graduate School, who have been recommended by

the faculty dean or research advisor, and who meet the admissions policy will be comprehensively

evaluated and selected based on an interview, oral assessment, and document screening.

2. Application eligibility

The following persons who also meet the "recommendation requirements" in section 3 below can apply:

(1) Persons who have an undergraduate degree or expect to obtain one in March 2019

(2) Persons who expect to complete a 16-year program of school education outside Japan by March

2019

3. Recommendation requirements

Persons who meet the following requirements are eligible:

(1) Persons who enthusiastically wish to engage in education and research at the SOCU Graduate

School and have an excellent academic record

(2) Persons who have been recommended by the faculty dean, academic advisor, or similar person

(3) Persons who have passed and state firmly that they will enter the school

4. Number admitted and application period

Graduate school Department Number admitted Application period

Graduate School of

Engineering

Department of

Engineering 6

6/18 (Mon) to 6/22 (Fri), 2018

(postmark deadline)

5. Prior consultation

Prior to applying, applicants to this graduate school should consult regarding the availability of the SOCU

Graduate School faculty member they wish to have as their mentor. In addition along with their

application, they should submit a consent letter (in any format) prepared by the expected academic

advisor.

6. Selection method

The interview (including oral assessment) and submitted documents will be comprehensively evaluated.

7. Examination time and location

Examination time Examination site

7/5/2018 (Thu) Assemble: 13:30

Interview: 14:00 until completed Sanyo-onoda City University

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8. Application documents

Please submit documents (1) to (6) during the application period. If you are a foreign student, please

submit document (7) also. Submit documents (8) and (9) only if applicable.

(1) Application for Admission (prescribed form)

(2) Transcript

(3) Diploma or certificate of expected graduation

(4) Statement of Purpose (prescribed form)

(5) Letter of recommendation (prescribed form)

(6) Consent letter prepared by expected academic advisor (in any format)

(7) Foreign student: Copy of residence card (or "Alien Registration Card" for period of residence card),

copy of passport

(8) Japanese government-sponsored foreign student: Certificate showing said sponsorship

(9) City Resident Enrollment Fee Application (prescribed form at end of these guidelines)

9. Filling out the Application for Admission

(1) Fill out the Application for Admission completely, except for areas marked *. Circle items as

required.

Also, when filling out the application, pay careful attention to the following points:

1) In the name space, print neatly and separate your last (family) and first names.

2) If the month or day of your birth is a single digit, show two digits by entering "0" in the tens

place.

3) Enter lowercase kana in uppercase characters (example: トウキヨウ), and enter voiced sound

marks (〝) and P-sound marks (°) as single characters.

4) The contact information will be used by SOCU when mailing important

documents, such as the notification of acceptance and bank transfer form for

school fees. Enter the most reliable location for contacting you (permanent home

address, guarantor, etc.). If your contact information changes after you apply,

please contact SOCU immediately.

5) When entering your phone number, start from your area code and use hyphens "-" rather than

parentheses ( ).

6) Enter the names of counties, cities, wards, towns, villages, etc., clearly, using the blank spaces.

Also, if the location is an apartment, dormitory, boarding house, etc., enter the apartment name,

building number, room/apartment number, "c/o" (in care of), and/or similar information as well.

7) When entering your desired field of study and field of study code, refer to "Teachers and fields

of study" (page 8). If you desire a field of study that has an assistant research advisor (* symbol

on page 8), please consult with your expected academic advisor and then enter the research

advisor (faculty member who has a code number on page 8) as your choice on the application.

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[Application for Admission example entries]

Personal information entered in the Application for Admission will be used for 1) entrance examination

implementation (application processing and examination implementation), 2) announcement of

examination results, and 3) admission procedures and matters incidental to such, and will not be used

for any other purpose.

(2) Cautions when attaching photos

1) Affix the prescribed size photo (4 cm×3 cm) over the entire surface.

2) Use a photo taken within the past three months showing your upper body and head facing the

camera, without hat or background.

3) Write your name on the back of the photo.

4) If you wear glasses, wear them as you normally would.

10. Submission of entrance examination fee and application documents

(1) Entrance examination fee

The entrance examination fee is 30,000 yen.

1) When applying in Japan

・ After entering the required information in the prescribed Application for Admission, pay the

entrance examination fee by "telegraphic transfer" from a bank. When transferring payment,

be sure to make your request from a teller window. Do not use an ATM. Also, cash and

currency will not be accepted.

・ The entrance examination fee can be transferred from any bank in Japan.

・ After the transfer, confirm that Forms A and B contain the handling bank's payment receipt

stamp.

・ Detach Form B ("Student's copy") and keep in a safe place.

・ The bank handling period for the examination fee payment is the same as the application

period. Payment will not be accepted outside the period.

2) When applying from outside Japan, send 17,000 yen by foreign remittance (overseas money

transfer) as described below. At that time, send a copy of the foreign remittance request along

with the application documents. Incidentally, in addition to paying the entrance examination fee,

the applicant will be responsible for any other fees required, such as payment commissions.

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〇 Remittance type: Telegraphic transfer

〇 Payment method: Advise and pay

〇 Remittance amount: Entrance examination fee (17,000 yen)

〇 Remittee/payee

Bank name: The Yamaguchi Bank, Ltd.

Branch name: Onoda Branch

Account number: Savings account 5050154 (A/C No. 5050154)

Recipient: Sanyo-onoda City University

Bank address: 2-5 Chuo, Sanyo-Onoda, Yamaguchi-ken 756-0824

SWIFT code: YMBKJPJT

(2) Submission of application documents

After putting all of the application documents in an envelope, bring or send the envelope by express

and registered mail to the address below during the application period (by the postmark deadline).

* Where to submit

1-1-1 Daigaku-dori, Sanyo-Onoda, Yamaguchi-ken 756-0884

Sanyo-onoda City University, Registrar's Office, Entrance Examination

Section

TEL. +81-836-88-4505 FAX. +81-836-88-3400

(If hand-delivering, bring the documents to the Administration Department on the first floor of

Building No. 1 on a weekday between 8:30 and 5:00.)

(3) Cautions when applying

1) Once received, the application documents and entrance examination fee will not be returned for

any reason.

2) If an application document contains an irregularity, acceptance will be withheld and an exam

admission ticket will not be issued until the document irregularity is resolved. If you are

contacted by the Entrance Examination Section of the SOCU Registrar's Office regarding a

document irregularity, please comply with the instructions given.

3) If the applicant does not meet the application requirements by Sunday, March 31, 2019, said

applicant will not be admitted.

11. Announcement of examination results

Date/time Announcement method

Unofficial announcement

of exam results

7/13/2018 (Fri),

10:00 a.m.

Post on SOCU bulletin board.

Send unofficial notification of successful examination

results to successful candidates.

Announcement of

examination results

3/6/2019 (Wed),

10:00 a.m.

Post on SOCU bulletin board.

Send notification of acceptance to successful candidates.

Post on SOCU website.

Send notification of acceptance to successful candidates via delivery-certified express mail.

Incidentally, SOCU will not answer questions regarding examination results, selection results, or grades

by telephone or similar means.

* After the examination results are announced, the SOCU website will post the examinee numbers of

the successful candidates.

Website announcements are one way in which SOCU provides information; however, official

announcements of examination results are made by mail via notification of acceptance.

Website address of Sanyo-onoda City University: http://www.tusy.ac.jp/

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12. Admission procedures

Admission procedure details will be sent to successful candidates separately when the notification of

acceptance is issued.

As part of the admission procedure, please pay (by bank wire transfer) the enrollment fee during the

period of March 7 (Thu) to March 13 (Wed), 2019, using the prescribed bank transfer request form that

comes with the notification of acceptance.

An admission letter and related admission documents will be sent to those who have completed the

admission procedures.

13. First-year tuition and fees

(1) Tuition and fees

Enrollment fee Tuition (annual) Total

City resident

SOCU graduate 141,000 yen 535,800 yen 676,800 yen

Non-city resident 282,000 yen 535,800 yen 817,800 yen

* The enrollment fee is only required the first year.

* An enrollment fee of 141,000 yen will apply if the accepted graduate student or said graduate student's

first-degree family member can verify by resident card that he/she has resided continuously in the city of

Sanyo-Onoda, Yamaguchi Prefecture, during the six-month period prior to completion of the admission

procedures.

* An enrollment fee of 141,000 yen will apply to graduates of the Sanyo-onoda City University (SOCU), who

will enter the Graduate School of Engineering master's program.

(2) Dues/membership fees

Item Master's Remarks

Disaster and Accident Compensation for

Student Education and Research*1 1,340 yen 1 year

Education Support

Association

Joining fee*2 5,000 yen First year only

Membership fee 24,000 yen Lump sum for 2 years

Alumni association dues*3 15,000 yen First year only

Total 45,340 yen

*1 Disaster and Accident Compensation for Student Education and Research is the amount for academic year 2018

results.

*2 *3 There are no Education Support Association joining fee and alumni association dues for graduates of the

Sanyo-onoda City University (SOCU), who will enter the graduate school master's program.

Note: If the tuition is revised while the student is in school, the new tuition rate will apply.

Note: If SOCU decides to revise the dues/membership fees for students enrolled in academic year 2019 after these

Application Guidelines have been made public, the revised amounts will apply.

14. Tuition Waiver/Postponement Program and scholarships

(1) Tuition Waiver/Postponement Program

This program will waive either half or the full amount of tuition, or postpone the deadline for paying

such, based on request by and screening of the student and whether the amount is within the budget.

If interested, please attend the briefing that will be held in mid-April.

(2) Scholarships

Scholarships offered by the Japan Student Services Organization (JASSO) and others are available

for students with economic needs. For details, see the university’s brochure or website.

Incidentally, if you are interested in obtaining a scholarship, be sure to attend the scholarship briefing

in mid-April.

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15. Important information

(1) Once received, the application documents and entrance examination fee will not be returned for any

reason.

(2) Once paid, the enrollment fee will not be returned for any reason.

(3) Be sure to bring your exam admission ticket on the selection/screening day. If you have not received

an exam admission ticket by that day, talk to the attendant at the examination site entrance.

(4) If, for any reason, you decline admission after the admission procedures have been completed, please

inform the Entrance Examination Section of the SOCU Registrar's Office by 5:00 p.m. on Sunday,

March 31, 2019. Also, admission cannot be declined after Monday, April 1, 2019. If you do so, you

will be withdrawing from school after having paid tuition; therefore, use care.

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Teachers and Fields of Study

Specialized

field Teacher Field of study

Field of

study code

Mechanical/

Controls Professor Fusaomi Nagata

Intelligent Mechanical Systems,

Intelligent Control Applications 901

Professor Kazuhisa Yuki Thermal Hydraulics, Energy

Engineering 902

Professor Toshihiko Yoshimura Materials Engineering, Mechanical

Design 903

Instructor Takeshi Ikeda Robotics, Mechanical Systems *

Instructor Noriyuki Unno Thermal Engineering, Thermal

Energy Transport *

Instructor Akimasa Otsuka Design Engineering, Precision

Design *

Electrical/

Electronics Professor Hiroaki Anno

Electronic Materials Engineering,

Electronic Devices, Thermoelectric

Conversion Materials

904

Professor Koki Takato Liquid Crystal Devices, Electronic

Devices Engineering 905

Professor Hiroshi Morita Eco-friendly Electrical and

Electronic Devices Engineering 906

Professor Ken Yoshioka Plasma Physics, Computational

Science

Instructor Mitsuhiro Akimoto Liquid Crystal Devices, Soft Matter

Engineering *

Instructor Nobuaki Oshima High Voltage Engineering, Plasma

Engineering *

Information

Science

Professor Kei Inoue Chaos, Information Mathematics 907

Instructor Shinya Yamamoto Ubiquitous Computing *

Materials

Science Professor Toshihiro Ishikawa

Functional Inorganic Material

Chemistry

Professor Makoto Inokuchi Physical Chemistry, Functional

Molecular Science 908

Professor Hajime Hoshi Light Energy Conversion Materials,

Photofunctional Materials 909

Assoc. Prof. Keita Ikeue Inorganic Materials Chemistry,

Catalytic Chemistry 910

Organic/

Biochemistry Professor Yukihide Shiraishi

Supramolecular Chemistry, Colloid

Chemistry 911

Professor Shinji Hashimoto Biomolecular Spectroscopy,

Biophysics 912

Professor Makoto Hojo Organic Synthetic Chemistry,

Metalorganic Chemistry 913

Assoc. Prof. Hiromoto Iwadate Biochemistry, Protein Science *

Instructor Masatoshi Saiki Biomolecular Science, Peptide

Chemistry *

Note 1: A code number indicates a research advisor, while * indicates an assistant research advisor.

An assistant research advisor is responsible for providing guidance along with the research advisor.

Note 2: Slight changes may be made to the teachers and fields of study.

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□ Examination site information

Page 15: Graduate School Application Guidelines - socu.ac.jp · 2019 Graduate School Application Guidelines Entrance Examination for Recommended Candidates: Graduate School of Engineering

振込後本人が切り離して下さい

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取扱銀行切り取り/The handling bank must cut here. 振込後本人が切り離して下さい/

After bank wire transfer, the student must detach this portion.

Page 16: Graduate School Application Guidelines - socu.ac.jp · 2019 Graduate School Application Guidelines Entrance Examination for Recommended Candidates: Graduate School of Engineering

Statement of Purpose

Explain why you wish to attend Graduate School at SOCU. If possible, include descriptions of the

following items:

Admission objective, graduate study summary and status of progress, research you wish to pursue in

graduate school, your thoughts regarding research in graduate school, and career path after completion

Kana

Name

Sanyo-onoda City University, Graduate School

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t h

ere

Page 17: Graduate School Application Guidelines - socu.ac.jp · 2019 Graduate School Application Guidelines Entrance Examination for Recommended Candidates: Graduate School of Engineering

For recommendation-based admission

Letter of recommendation

To: President, Sanyo-onoda City University

I hereby recommend that be admitted into the Sanyo-onoda City University,

Graduate School of Engineering (Department of Engineering master's program).

Recommender

[Department/Organization] - [Title] - [Name]

Official seal

Note: - Please describe your relation to the candidate. The recommender should be the faculty (department) dean

or graduate study academic advisor.

- After you are finished, please seal securely.

Cu

t h

ere

Page 18: Graduate School Application Guidelines - socu.ac.jp · 2019 Graduate School Application Guidelines Entrance Examination for Recommended Candidates: Graduate School of Engineering

To: President, Sanyo-onoda City University

Application for City Resident Enrollment Fee, Sanyo-onoda City University,

Graduate School

I wish to apply for the Sanyo-Onoda city resident enrollment fee for the 2019 academic year at the

Graduate School of Sanyo-onoda City University.

[Applicant]

Desired graduate

school/department Graduate School of Engineering/Department of Engineering

Name of applicant Official seal

Current address

Name of parent/guardian Official seal

Address of parent/guardian

[Application eligibility]

1. If you have continuously resided in the city of Sanyo-Onoda in Yamaguchi Prefecture during the

six-month period prior to completion of the admission procedures, please check the box (☑) below

that applies to you.

□ Student □ First-degree relative of student

2. Date you became a resident of Sanyo-Onoda, Yamaguchi Prefecture

(If you checked both boxes ☑ above, enter the date for the person who has resided in the city for

the longest period.)

Western calendar (A.D.) Year Month Day

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