graduate school of fundamental science and …...pg. 2 1. programs and degrees graduate schools at...

September 2016 / April 2017 Entrances

Waseda UniversityGraduate School of Fundamental Science and EngineeringGraduate School of Creative Science and EngineeringGraduate School of Advanced Science and Engineering

Admission to InternationalGraduate Program (AIGP)

-Application Guidelines-

For Doctoral Program

For Research Students (Doctoral Program equivalent)

Time of Entrance Application Period

September 2016 Entrance January 18 (Mon) - May 20, 2016(Fri)

April 2017 Entrance October 24 (Mon) - November 18, 2016(Fri)

<URL> http://www.sci.waseda.ac.jp/eng/admissions_dp/admissions/international/

Graduate Admissions OfficeCenter for Science and Engineering, Waseda University3-4-1 Okubo, Shinjuku-ku, Tokyo 169-8555Phone +81-3-5286-3808E-mail [email protected]

pg. 1

Table of Contents

1. Programs and Degrees .................................................................................................. 2

2. Admission Requirements .............................................................................................. 2

3. Departments Accepting Applications ........................................................................... 3

4. Application(1) How to Apply ............................................................................................................... 4

(2) Application Period ...................................................................................................... 5

(3) Application Documents .............................................................................................. 5

(4) How to Submit Your Application Documents............................................................ 8

(5) Admission Screening Fee .......................................................................................... 8

5. Selection Process ........................................................................................................ 12

6. Announcement of Results ........................................................................................... 12

7. Important Notes Regarding Your Application ............................................................ 12

8. Entrance Procedures ................................................................................................... 12

9. Academics After Entrance........................................................................................... 13

10. School Expenses and Various Fees ........................................................................... 14

11. Life at Waseda University ............................................................................................ 15

12. Obtaining a Status of Residence of “College Student” (“College Student” Visa) ... 16

Test-Taking Guidelines for the Waseda University Admissions Exam .......................... 18

Useful Links ....................................................................................................................... 20

Admission Screening Fee Payment by Credit card, Union Pay, and Alipay .................. 21

Convenience Store Easy-Pay Systems for Admission Screening Fee........................... 22

Screening fee waiver program for applicants from specified countries ........................ 23

pg. 2

1. Programs and Degrees

Graduate Schools at Waseda University are engaged in research and instruction in the humanities andsciences fields, at an advanced level, in terms of both theory and practice. We aim to reach a depth ofknowledge, create and develop cultures, and contribute to the welfare of mankind. The graduate coursesconsist of a "master's program" for two years and a "doctoral program" for the following three years.The details of a doctoral program are as follows:

DOCTORAL PROGRAM(Doctoral Degree)Aims to help students develop specialized knowledge and research competences required ofresearchers and professionals with expertise in their fields. To obtain the doctoral degree, threeyears of postgraduate study with guidance is necessary, as a general rule. Students must alsosubmit a doctoral dissertation and pass the thesis and final examinations.

Research Student(Non-Degree, Doctoral Program equivalent)Students can receive research instruction for 1 year.Please refer to the page 13 <Academics after Entrance> as well.

<IMPORTANT>:For international students, the period of study as a research student is 1 year due to restrictions bythe Immigration Bureau. Extending your status of residence for an additional year to stay as aresearch student is not allowed in majority of cases (ultimate decision is to be made by theImmigration Bureau).

2. Admission RequirementsApplicants must satisfy the following qualifications (includes applicants who are expected to graduate bySeptember 20, 2016 for September 2016 entrance and March 31, 2017 for April 2017 entrance):

Applicants who have been educated and conferred a Master's Degree, professional degree orequivalent in countries other than Japan. (However, applicants who have completed a Master's coursewhere a degree can be obtained by taking classes in English only at a university in Japan are alsoeligible).

If you have studied at schools or university in Japan and have any inquiries about yourqualifications, please make sure to contact the Graduate Admissions Office by email us [email protected] by one month before applying.

pg. 3

3. Departments Accepting Applications

For the Doctoral Program/Research Student (Doctoral Program Equivalent), students will receive researchinstruction. Research instruction will be given in English or Japanese (for those students with Japaneselanguage proficiency). Students will generally not take any classes.

Graduate School Department

Number of Studentsto be Admitted

September2016 Entrance

April2017 Entrance

Graduate Schoolof Fundamental

Science andEngineering

Department of Pure and Applied Mathematics A few A few

Department of Applied Mechanics A few A few

Department of Electronic and Physical Systems A few A few

Department of Computer Science and Communications

EngineeringA few A few

Department of Intermedia Studies A few A few

Graduate Schoolof Creative

Science andEngineering

Department of Architecture A few A few

Department of Modern Mechanical Engineering A few A few

Department of Industrial and Management

Systems EngineeringA few A few

Department of Business Design & Management A few A few

Department of Earth Sciences Resources

and Environmental EngineeringA few A few

Department of Civil and Environmental Engineering A few A few

Graduate Schoolof AdvancedScience andEngineering *

Department of Pure and Applied Physics A few A few

Department of Chemistry and Biochemistry A few A few

Department of Applied Chemistry A few A few

Department of Life Science and Medical Bioscience A few A few

Department of Electrical Engineering and Bioscience A few A few

Department of Integrative Bioscience and Biomedical

EngineeringA few A few

Department of Nanoscience and Nanoengineering A few A few

Cooperative Major in Nuclear Energy A few A few

* Joint Department of Advanced Biomedical Sciences and Joint Department of Advanced Health Science are not acceptingapplications under this program. If interested, apply to the " (Doctoral Program Admission)" (Japaneselanguage proficiency required). For students interested in taking programs offered in Japanese, please see the following website for

a different program: http://www.sci.waseda.ac.jp/admissions_dp/admissions/general/

pg. 4

4. Application(1) How to Apply

Submit your application to the Graduate Admissions Office in the Center for Science and Engineering (see4.(4) for details).

a. Contacting your prospective research supervisor before application (at least 3 weeks prior toapplication submission as a general rule).

Expectations differ by graduate school and degree program as follows:Graduate School Doctoral Program/Research Student (Doctoral Program Equivalent)

Graduate School ofFundamental Science and

Engineering

Applicants are required to contact their prospective researchsupervisor before application and discuss their research plans withhim/her. If applicants submit their application without contacting afaculty member beforehand, it will be of a significant disadvantageduring the screening.

Graduate School ofCreative Science and

Engineering

Applicants should preferably contact their prospective researchsupervisor before application and discuss their research plans withhim/her.

Graduate School ofAdvanced Science and

Engineering

Applicants should preferably contact their prospective researchsupervisor before application.

Step 1. Find the research topics and supervisors which are of interest to you:

List of Areas of Researchhttp://www.sci.waseda.ac.jp/eng/admissions_dp/admissions/list/

Step 2. More information on some of the topics selected in Step 1 can be found here:

Research Profileshttp://www.sci.waseda.ac.jp/eng/research_profiles/

Step 3. Supervisor contact information:

Researcher Database from the Faculty of Science and Engineering website(Click on the relevant department and then click on either "Activities" or "Laboratory")http://www.sci.waseda.ac.jp/research/index-e.html

When contacting a faculty member via email, please include the information below.Emails must be written in English (or in Japanese if possible).

Subject: "Applicant to the Admission to International Graduate Program (Your Name)"

Main Text: Include the following items-Name-Prospective research supervisor-Program that you are applying to (doctoral, or research student)-Your university (include department and major)-Brief description of your research experience-Brief description of your future research plan-Home address-Phone (home and/or cell)-Your email address-Nationality

Please attach your CV with a maximum file size of 3MB.

pg. 5

If you cannot find the contact information of the faculty member that you are interested in, pleasesend an email to the graduate admissions office at [email protected]. In the email,include the information in the box above and write "please forward this email to Professor atthe top of the main text. Your email will not be forwarded if it is missing any necessaryinformation.

b. Cooperative Major in Nuclear Energy in the Graduate School of Advanced Science and Engineeringis a program based on a partnership between Tokyo City University & Waseda University., You will bea student of the university that your research supervisor belongs to (if you apply through thisadmission program, you will be a Waseda University student). If you want to receive researchinstruction from a faculty member of Tokyo City University, you will need to apply for admission totheir university. You will have full access to student services at the university that you will beregistered, and you will also have partial access to student services such as library access at theother university.

(2) Application Period

Time of Entrance Application Period

September 2016 Entrance January 18 (Mon) - May 20, 2016(Fri)

April 2017 Entrance October 24 (Mon) - November 18, 2016(Fri)

The application must arrive in the mail by the last day.

If you are delivering your application in person, the office hours are 9:00 12:30,

and 13:30 17:00.(Closed on Sundays and holidays)

(3) Application DocumentsThe documents should be prepared in either English or Japanese. For documents in other languages,attach a translation in English or Japanese notarized by an embassy, your university or another appropriateoffice officially approved by the government.For the documents with , please use the forms specified by the university which are downloadable fromthe web below:http://www.sci.waseda.ac.jp/eng/admissions_dp/admissions/international/.You might be deemed to have committed a dishonest act if you falsify, fabricate or plagiarize any of thedocument(s), statement(s), or information submitted in your application, and the result of entranceexamination will be invalidated. Your application documents and screening fee will not be refunded.**Please do not staple application materials together. You can use paperclips if necessary.

<Documents all applicants must submit >Application Form

Please use the forms designated by the university. (Total 2 pages)

3 color photos must be attached to the designated places on application forms. The photo musthave been taken within three months of application. Write your name on the back of photos.

Research Plan at Waseda University

Please submit both and .

Prepare a summary in 250 words in English.

Prepare a copy of your master's thesis (in English or Japanese) or summary of your master's thesis(-2000 words in English, free format).

Certificate of Graduation (or expected Graduation) AND Degree (both from Undergraduate andabove if you have)

Submit an original copy from your undergraduate school and graduate school if applicable.If you cannot submit an original copy, submit a photocopy which is proved to be a “certified true copy” byyour university.

pg. 6

*For those students who have graduated from a university in China:If you graduated from an undergraduate and/or a graduate school in China, you are required to submitthe original Certificate of Graduation and Degree with official certificate number and/or diploma number.Alternatively, submit a certified true photocopy of the degree certificate which is issued by your university.

Academic Transcript (Undergraduate and above)

Submit an original copy from your undergraduate school and graduate school if applicable.If you cannot submit an original copy, please submit a photocopy which is proved to be a certified truecopy by your university.

English Proficiency Test Score Report (i.e. TOEFL, TOEIC, IELTS, GEPT)

a. Submit a score report from a test taken within two years of application.b. Original / Copy of the score report are acceptable.c. TOEIC – IP and TOEFL-ITP are not accepted.d. If you ask ETS to send TOEFL score report to us directly, the institution code for Waseda University

Faculty of Science and Engineering is 2874. Also, enclose a brief note stating so with yourapplication documents.

e. You do not need to submit one if your native language is English, if you graduated from a universityin an English speaking country or if you have completed the program conducted in English only toobtain a degree. In this case, explain on a separate sheet (A4 or letter size, free format) and submitalong with your application documents.

f. Please make sure to contact the Graduate Admissions Office before applying, if you submit thescores other than tests listed above

Letter of Recommendation

Submit letters of recommendation in sealed envelopes written by faculty members of the university youattended (submission of two or more letters are strongly recommended). Any format is acceptable.

Reason for Application

State your reasons for wishing to attend graduate school at Waseda University in 1- 2 pages. Pleaseuse the forms designated by the university.

Statement of Source of Funds

Refer to “Sample or Application Documents” on the website.

Copy of Your Passport

Submit copies of all pages on which information about you is described, including the page with yourphoto. Also submit copies of all pages showing records of entries to and departures from Japan if youhave visited Japan in the past.

Proof of Screening Fee Payment

Applicants applying for "Screening fee waiver program for applicants from specified Countries"(page 23 and 24) need to submit the designated document instead of the certificate of payment for thescreening fee.

<Additional Documents to be submitted if necessary >English/Japanese Translation of above Notarized by an Embassy or Another Appropriate Office

For documents in other languages than English or Japanese, attach a translation in English or Japanesenotarized by an embassy or another appropriate office officially approved by the government.

GRE General Test and GRE Subject Test Scores obtained within 5 years of application

For applicants for doctoral program (and research student, doctoral program equivalent), GRE generaltest or subject test scores can be submitted if you have them with you at the time of application,Official GRE scores can be reported to Waseda University directly from ETS.The designated institution code for Waseda University Faculty of Science and Engineering is4978.Note that it may take up to 6 weeks for the score reports to arrive at Waseda University after you requestyour scores.

pg. 7

Scholarship Award Letter and Scholarship Rules and Regulations

(Only for students who are expected to receive a scholarship for the duration of their graduate study inregular program from a public organization or foundation including MEXT and foreign governments)Submit an award letter/certificate showing the scholarship amount and duration.

Request Form for Return of Submitted Materials

If you submit some documents needed to be returned, enclose the form. However, we will not returnacademic transcripts, recommendation letters, or other score reports, etc. that are able to be reissued.We will only return the documents we consider to be unable to be reissued.

Applicants who are residing outside Japan at the time of application must alsosubmit the documents below - :

If you have a status of residence of "Permanent Resident", "Spouse or Child of Japanese National","Spouse or Child of Permanent Resident", or "Long-Term Resident", you do not need to submit theapplication for certificate of eligibility, certificate of deposit balance of a bank account, or written oath fordefraying expenses. In this case, enclose a copy of Resident Card.

Submit only the application for certificate of eligibility if you are expected to receive a scholarship in theamount of tuition for the duration of your graduate study either from a public organization or foundation(such as MEXT or foreign governments). You do not need to submit a certificate of deposit balance of abank account or agreement for defraying expenses.

The information for the same item must match on all of the documents.

In particular, please make sure that the names of Supporter match on , , and below.

Application for Certificate of Eligibility

Use the designated forms 1-5.

If you are Chinese, South Korean or Taiwanese, write your name in both English and Chinesecharacters.Please make sure to fill out the form according to the example below.

http://www.sci.waseda.ac.jp/eng/uni-cms/wp-content/uploads/2014/12/AFCOEsample%28Eng%29.pdf

Certificate of Deposit Balance of a Bank Account

If financial support is to be provided by a family member or relative, submit a certificate of depositbalance of a bank account in the provider's name.

If you plan to pay your school and living expenses by yourself, submit a certificate of depositbalance of a bank account in your name.

Be sure to submit an original copy.

Copies of bank passbooks or monthly transaction records sent by the bank are not acceptable.

Statements showing a balance of marketable securities including stocks in a securities company arenot acceptable.

Agreement for Defraying Expenses

The agreement for defraying expenses must be signed by the holder of the bank account stated in

certificate of deposit balance of a bank account.

If you are paying the expenses on your own, you do not need to submit this agreement.

Be sure to fill out in Japanese or English. If your bank cannot issue a certificate of deposit balance of abank account in English, attach a translation. If the provider of funds prepared the written oath fordefraying expenses in a language other than Japanese or English, attach a translation (the translationdoes not have to be notarized).

pg. 8

(4) How to Submit Your Application DocumentsPrepare all necessary documents for application and either bring them in person to the GraduateAdmissions Office in the Center for Science and Engineering (first floor of building #51, Nishi-WasedaCampus, Waseda University) or mail them to the mailing address below within the application period.

Please DO NOT contact us to see if your application has been received. It is the applicants'responsibility to track their own application packages to ensure a prompt delivery by the applicationdeadline.

If you are mailing your application

a. Be sure to mail your application documents by registered mail ( ) if you are sendingfrom inside Japan, or international courier if you are sending from outside Japan. Applicationswhich arrive after the deadline will not be accepted.When you are sending your application documents close to the application deadline, send yourapplication documents by registered express mail ( ) if you are sending from insideJapan ,or international express mail if you are sending from outside Japan.

b. When you mail your application documents from inside Japan, use the address label which can bedownloaded from the admissions website.

Mailing AddressGraduate Admissions Office, Center for Scienceand Engineering, Waseda University3-4-1 Okubo, Shinjuku-ku, Tokyo, 169-8555 JapanPhone +81-3-5286-3808

(5) Admission Screening Feea. Admission Screening Fee

Place of residencewhen you applyfor admission

ProgramAdmission

Screening Fee(In Japanese Yen)

Payment method

Outside Japan

Doctoral Program 5,000*1

Credit Card

Online Payment System (“China UnionPay” or “Alipay”),

Overseas Bank Transfer

Research Student 25,000*2 Overseas Bank Transfer

Japan

Doctoral Program 30,000Payment at a convenience store in Japan

(Lawson, SEVEN-ELEVEN, Family Mart,

Circle K Sunkus, MINISTOP)Research Student 25,000

*1 If you remit the fee by overseas bank transfer , you need to pay JPY 7,000 in total ,screening fee of JPY5,000 plus a currency exchange fee of JPY 2000.

*2 If you remit the fee by overseas bank transfer, you need to pay JPY 27,500 yen in total, screening fee ofJPY 25,000 plus a currency exchange fee of JPY 2,500.

b. Payment Period

< September 2016 Entrance >January 8, (Fri) – May 20, 2016 (Fri)

< April 2017 Entrance >October 14 (Fri) - November 18, 2016 (Fri)

pg. 9

When making your payment in JapanMake your payment during the payment period above at a convenience store (Lawson, Seven-Eleven,FamilyMart, Circle K Sunkus, MINISTOP) after registering online (http://e-shiharai.net/).Payments can bemade 24 hours/7 days at the above convenience stores during the payment period. However, on thelast day of the payment period, web registration must be completed by 11:00 pm and payment atconvenience store will end at 11:30 pm.For details, please refer to page 22.Enclose the proof of payment in your application documents.

When making your payment outside Japan

1) Applicants for Doctoral Program

Credit Card/Online Payment System (“China UnionPay” or “Alipay”)If you pay by credit card or online payment system (China UnionPay or Alipay), you need to access theonline screening fee payment website (https://e-shiharai.net/ecard/) and complete the designatedapplication procedures during the payment period above.

Please access the website “e-shiharai.net,” https://e-shiharai.net/ecard/) firstly select “Examination fee”,

and 'Waseda University (Graduate Schools). Please proceed to the next step as instructed on thewebsite.

In the “Category Selection” page, make your choice for each category from the table below.Category Description

First Selection

Graduate School of Fundamental Science and Engineering /FSEOr

Graduate School of Creative Science and Engineering /CSEOr

Graduate School of Advanced Science and Engineering /ASESecond Selection September 2016 Admission or April 2017 AdmissionThird Selection Master's Program / Doctoral ProgramFourth Selection AIGP, Master's/Doctoral JPY 5,000

Please refer to page 21 “How to pay the screening fee by credit card” as well.

Print out the “Result” page to show completion of credit card transaction and enclose it with theapplication documents.

<NOTES>-Payments can be made 24 hours a day, including Saturdays, Sundays and holidays. However,please note that payment via the website will end at 11:00 pm (JAPAN standard time) on the lastday of the payment period.

-You can make a payment with a credit card held in the name of a person other than yourself.However, make sure to enter applicant’s personal information in the “Basic Information” page ofthe website.

Overseas Bank TransferRemit the appropriate screening fee of 5,000 yen plus the currency exchange fee of 2,000 yen (total 7,000yen) during the payment period above at a financial institution in accordance with the followinginstructions. (You may need to pay additional charges on top of the screening fee plus the currencyexchange fee at the bank counter if additional handling fees are required at the local bank where you aremaking the payment.)Enclose the overseas remittance request in your application documents.

Type of Remittance: Telegraphic TransferPayment Method: Advise and PayBank Transfer Fee: Payer’s ResponsibilityLifting Charge: Payee's Account

Amount: Master's Programs:7,000 yen(Screening fee of 5,000 yen plus a currency exchange fee of 2,000 yen)

Purpose: Screening FeeMessage: Applicant’s NameRemittance Destination: Bank Name: The Bank of Tokyo-Mitsubishi UFJ ,Ltd.

pg. 10

Branch Name: Edogawabashi Branch

Account Number:Fundamental Science and Engineering 0035967FLE

Creative Science and Engineering 0035967FLF

Advanced Science and Engineering 0035967FLHAccount holder: Waseda UniversityBank address:1-48-13, SEKIGUCHI, BUNKYO-KU,TOKYO 112-0014, JAPAN

Swift code: BOTKJPJT

Note:

*We do not accept bank transfer from inside Japan.*If a separate handling fee is required at the local bank where youare making the payment, you need to pay additional charges.*When you make the overseas remittance, an intermediate bankmay require another handling fee. Please be advised that you mayneed to pay bank handling fees in addition to the full amount.

2) Applicants for Research Student

When you make a payment for the Admission Screening Fee for a Research Student, pleasemake it by overseas bank transfer only. Other payment methods are not acceptable.

Overseas Bank TransferRemit the appropriate screening fee of 25,000 yen plus the currency exchange fee of 2,500 yen during thepayment period above at a financial institution in accordance with the following instructions. (You mayneed to pay additional charges on top of the screening fee plus the currency exchange fee at the bankcounter if additional handling fees are required at the local bank where you are making the payment.)Enclose the overseas remittance request in your application documents.

Type of Remittance: Telegraphic TransferPayment Method: Advise and PayBank Transfer Fee: Payer’s ResponsibilityLifting Charge: Payee's Account

Amount: Master's Programs:27,500 yen(Screening fee of 25,000 yen plus a currency exchange fee of 2,500 yen)

Purpose: Screening FeeMessage: Applicant’s Name

Remittance Destination:

Bank Name: The Bank of Tokyo-Mitsubishi UFJ,Ltd.

Branch Name: Edogawabashi Branch

Account Number:Fundamental Science and Engineering 0035967FLE

Creative Science and Engineering 0035967FLF

Advanced Science and Engineering 0035967FLHAccount holder: Waseda UniversityBank address:1-48-13, SEKIGUCHI, BUNKYO-KU,TOKYO 112-0014, JAPAN

Swift code: BOTKJPJT

Note:

*We do not accept bank transfer from inside Japan.*If a separate handling fee is required at the local bank where youare making the payment, you need to pay additional charges.*When you make the overseas remittance, an intermediate bankmay require another handling fee. Please be advised that you mayneed to pay bank handling fees in addition to the full amount.

Notes: We do not accept cash or check for the screening fee payment.

Screening fee payment by credit card or online payment system is limited to DoctoralProgram applicants residing outside Japan (excluding Research Students).As a general rule, application documents and screening fees are not returned. However, a fullscreening fee will be refunded if you fall into the second, third, or fourth category below. Theamount paid in excess will be refunded if you fall in to the first category.

1) You paid in excess of the amount of screening fee required2) You paid a screening fee but failed to submit the required application documents.3) You paid a screening fee but submitted the application documents after the deadline.

pg. 11

4) You paid a screening fee and submitted the application documents, but your application wasrejected before screening due to the following reasons.

The submitted application materials are not complete enough to meet the application requirements.

You do not meet all the eligibility criteria.If you fall into one of the categories above, please contact the Graduate Admissions Office,Center for Science and Engineering, Waseda University.E-mail: [email protected] TEL: +81-3-5286-3808

pg. 12

5. Selection ProcessSelection will be made based on document screening. However, depending on your prospectivedepartment and/or supervisor, there may be a question and answer session via phone or email. If you arecontacted for such a session, please follow instructions.

6. Announcement of ResultsWe will notify you of the results at the contact address on the application form.Results announcement day will be different depending on when application was submitted.The results will be announced approximately two months after application is accepted.

7. Important Notes Regarding Your Application(1) Your department or prospective supervisor cannot be changed after you submit your application.(2) If any of your application documents are incomplete, your application may not be accepted. If you are

contacted by the Graduate Admissions Office in the Center for Science and Engineering, pleaserespond promptly and follow the instructions. Applications will be revoked if any false statements arefound in the application documents.

(3) If you require any special accommodations for the entrance examination and/or school attendancebecause of a physical handicap, please make sure to contact the Graduate Admissions Office in theCenter for Science and Engineering prior to application. Also, if you have a major injury or illness thatwill hinder you during the entrance examination or if you become injured or ill after application, pleasecontact us immediately.

(4) Waseda University will use personal information (address, name, date of birth, etc.) collected throughthe application process for the implementation of entrance examinations, announcement of examinationresults, admission procedures, and associated administrative work. Necessary and appropriatemanagement will be provided so that there will be no leakage, outflow, illegal use, etc. of the applicant'spersonal information. Part or all of the administrative work mentioned above may be consigned to anexternal organization. In this case, contracts will be signed where they will be obligated to providenecessary and appropriate management of the data.

8. Entrance Procedures

The procedures below are tentative. The official procedures will be described in the entrance proceduresdocuments that will be sent to successful applicants in the mail.

(1) Deadline of entrance proceduresSeptember 2016 Entrance August 25, 2016 (Thu) ~ August 26, 2016 (Fri)

April 2017 Entrance March 1, 2017 (Wed) ~ March 3, 2017 (Fri)If you send the documents in the mail, make sure to have them arrive by that day.Office hours if you are bringing the documents in person: 10:00- 12:30, 13:30- 16:00

(2) Required Documents for the Procedurea. Forms provided by the Graduate Admissions Office

Written Oath and Guarantee and Consent for the Treatment of Personal Data (Must be signed bythe applicant and his/her guarantor)Student Card x2Attach the same picture as the one used on the application form.Entrance Registration FormBank Transfer and Automatic Debit Transfer Application Form

b Certificate of Residence (JYUMIN-HYO )

c Certificate of Graduation and Academic Transcript (only if your graduation status was "expected" atthe time of application)

If you graduated from an undergraduate school and/or graduate school in China, you do not needto submit the original copy of certificate of graduation or degree. Instead, submit a notarizationand verification of certificate of graduation and certificate of degree along with the copies of originalin Chinese. (*For more details, Please refer to page 25

Applicants residing outside Japan can submit and "b. Certificate of Residence after obtaining themin Japan.

(3) Payment of Registration Fee

pg. 13

Please make the payment by the financial institute by the above designated date. The details on theamount and method of payment will be described in the procedures documents.

(4) Important Note:In principle, the registration fee (admission fee, school expenses and other fees) will not be refundedafter it has been paid. However, if an applicant is forced to withdraw his/her application due tounavoidable circumstances, school expenses and other fees only will be refunded. For detailsincluding the procedure method, refer to the "Guide to Entrance Procedures" which will be distributed tosuccessful students.

9. Academics after Entrance

Doctoral Program(1) Students' research supervisor will be the faculty member decided at the time of admission.(2) In the doctoral program, there is no required number of credits that must be earned, however, students

may audit lectures provided at the Faculty of Science and Engineering with the permission of thelecturer. The same applies to lectures in other graduate schools.

(3) Students are to follow their research supervisor's instructions for writing their doctoral dissertation andother matters regarding the research in general.

(4) Students may not enroll in the doctoral program for more than 6 years.(5) Doctoral program students who leave the program without submitting their dissertation have three years

from the date of withdrawal to submit their dissertation and take the final examination if they haveenrolled in the doctoral program for a minimum of three years and have received necessary researchinstruction.

Research Student(1) In regards to course registration, students will automatically be registered for courses that were notified

to them at the time of results announcement. Course registration does not have to be done by theresearch students themselves. Subjects cannot be changed (except in the case where schedulingconflicts arise after the time schedule has been announced and it becomes impossible to take coursesthat were decided during the interview).

(2) Academic transcripts will be provided to research students upon request.

* Applicants need to refer to page 2 and 4 ”4 Application (1) How to apply”, as well.

pg. 14

10. School Expenses and Various Fees

Doctoral Program (For students entering in April 2016)

Unit: Yen

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Creative Science and Engineering Advanced Science and Engineering

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Admission Fee200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000

Students who enrolled at Waseda University Undergraduate/Graduate School as a regular degree-seeking student andpaid the admission fee previously are exempt.

Tuition 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500

Educational environmentimprovement fee

55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

Seminar Fee 35,000 48,000 48,000 47,000 47,000 45,000 60,000 47,250 47,250 52,250

Student Health Promotion MutualAid Association Fee

1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500

Total (Current Waseda Students) 422,000 435,000 435,000 434,000 434,000 432,000 447,000 434,250 434,250 439,250

Total (non-Waseda Students) 622,000 635,000 635,000 634,000 634,000 632,000 647,000 634,250 634,250 639,250

Fir

st-Y

ear

Fa

llS

em

est

er Tuition 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500 330,500


55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

Seminar Fee 35,000 48,000 48,000 47,000 47,000 45,000 60,000 47,250 47,250 52,250


1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500

Total 422,000 435,000 435,000 434,000 434,000 432,000 447,000 434,250 434,250 439,250

Se

con

d-Y

ea

rS

prin

gS

em

est

er

Tuition 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000


55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

Seminar Fee 35,000 48,000 48,000 48,000 47,000 45,000 60,000 47,250 47,250 53,000


1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500

Total 424,500 437,500 437,500 437,500 436,500 434,500 449,500 436,750 436,750 442,500

*Please see below for reference. Seminar fee and Student Health Promotion Mutual Aid Association Fees might be changed after Second-Year in Spring Semester.

Se

con

d-Y

ea

rF

all

Se

me

ste

r

Tuition 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000 333,000


55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

Seminar Fee 35,000 48,000 48,000 48,000 47,000 45,000 60,000 47,250 47,250 53,000


1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500

Total 424,500 437,500 437,500 437,500 436,500 434,500 449,500 436,750 436,750 442,500

Th

ird

-Ye

ar

Sp

rin

gS

em

est

er

Tuition 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000


55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

Seminar Fee 35,000 48,000 48,000 48,000 47,000 45,000 60,000 47,250 47,250 53,750


1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500

Total 426,500 439,500 439,500 439,500 438,500 436,500 451,500 438,750 438,750 445,250

Thir

d-Y

ear

Fa

llS

em

est

er Tuition 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000 335,000


55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000

Seminar Fee 35,000 48,000 48,000 48,000 47,000 45,000 60,000 47,250 47,250 53,750


1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500

Total 426,500 439,500 439,500 439,500 438,500 436,500 451,500 438,750 438,750 445,250

pg. 15

Research Student (For students entering in April 2016 for reference.)

Schoo

lE

xpenses Tuition (per 1 credit) 54,100 yen

Research Instruction Fee Doctoral Program 209,400 yen (per semester)

Seminar Fee Required only if the student will be conducting experiments

If the student is already enrolled at Waseda University Graduate School as a research student and he/sheis continuing as a research student for another year, the admission fee will be waived for the second yearonly.If the student is taking research instruction and/or laboratory/practical subjects, he/she will be charged theseminar fee.Payments for school expenses will be due every semester.

11. Life at Waseda University(Living Expenses, Housing, Scholarships and Health Insurance Systems)

In order to conduct researches at a university as an international student in Tokyo, you will need to pay forvarious things to carry out daily life such as housing (rent for apartments), utility, commuting, food, andlibrary fee, in addition to the school expenses (tuition, etc.) that you pay to the university. The total cost forstudying in Tokyo will be the sum of all the expenses above and even when taking personal differences intoaccount, you will need to be able to bear the below annually as a minimum in addition to the schoolexpenses.

Housing 700,000 yen if you rent an apartment room with no bath

Food/Living Expense 700,000 yen including utilities, commuting expenses, etc.Health Insurance/Medical Treatment Fee 50,000 yen

if you enroll in the National Health Insurance

Miscellaneous 150,000 yen Books, etc.Total 1,600,000 yen

When you add the school expenses (tuition, etc.) to the living expenses total, you will need at least2,000,000~ 2,700,000 yen per year.

Waseda University provides dormitories called the Waseda International Dormitory (WID) for privatelyfinanced international students http://www.gakuseikaikan.com/dp/waseda/index_E.html .If you wish to be housed in WID, please contact directly Kyoritsu Maintenance Co., Ltd. (+81-3-5295-7791).If you are going to look for housing on your own, there is a housing fair held at Waseda University everyMarch that you can attend or there are many real estate agencies around campus that you can use to lookfor a place. When renting an apartment in Japan, you will need to pay a moving-in key money when yousign the contract and a fee of about 1-2 months worth of rent to the real estate agency. This means that youwill need to prepare the amount equivalent to 5-6 months worth of rent altogether.You will be expected to find a guarantor for renting apartments on your own. However, if you cannot findone, you may utilize guarantor services.(http://www.waseda.jp/rlc/eng/affiliate/index.html.)

Please note that Research Students are not eligible to live in the dormitories.

There are scholarships especially for international students from Waseda University (18 scholarshipsincluding Waseda University Partial Tuition-Waiver Scholarship for Privately Financed InternationalStudents and Azusa Ono Memorial Scholarship) and outside organization (about 100 scholarships).However, the number of students receiving a scholarship is limited and thus it is not appropriate for you tomake financial plans assuming you will get a scholarship. It is especially difficult to get a scholarship rightafter entrance, so you should be able to secure enough funding on your own at the time of application. Formore details on scholarships, please visit the Waseda University Center for International Education website> Life Support for International Students > Scholarships (http://www.waseda.jp/inst/cie/en).

pg. 16

International students who will be enrolling at Waseda University as regular students will need to join theNational Health Insurance. When you receive medical care after you have joined the National HealthInsurance, you can receive a partial refund (upon submitting an application) up to 60,000 per year (forregular students only and certain restrictions apply such as dental care must be received at dentists whohave a contract with the university).http://www.waseda.jp/student/hoken/gojyokai/pdf/StudentHealthInsuranceAssociation2015.pdfWhen studying overseas, various accidents may happen, so it is important that you consider health andother types of insurance in your own country before coming to Japan.

12. Obtaining a Status of Residence of “College Student” (“College Student” Visa)

International students who are admitted to Waseda University are able to obtain “College Student” visastatus. Students with the “College Student” visa status are eligible to apply for tuitionreduction/exemptions and scholarships for international students. Those with visa statuses other than“College Student” that allow the holder to stay in Japan for long periods are able to enter WasedaUniversity. Please note that students cannot be enrolled in university with “Short-term” visa status.

http://www.sci.waseda.ac.jp/eng/admissions_dp/admissions/application/

1. If you have a status of residence of "College Student"

If you currently have “College Student” visa status, please process the “Application for Extension of

Period of Stay” as necessary. You can apply for an Extension of Period of Stay up to two months

before your visa expires. For details regarding this application, please see the CIE website > Life

Support for International Students > Visa-Related Procedures > For Current Students (How to apply

for a visa extension)

http://www.cie-waseda.jp/visastatus/en/current/extvisastatus.html

2. If you have “Short-term” visa status

If you currently have “Short-term” visa status, you will need to leave the country to apply for “College

Student” visa status, as a general rule. For details regarding this application for “College Student”

visa status, please see “4”.

3. If you have other types of status of residence

If you currently have a visa status such as “Permanent Resident,” “Dependent,” etc., there is no need

for you to undertake any procedures. However, if you wish to change your visa status to that of

“College Student,” please process the “Application for Change of Status of Residence.” For details

regarding this application, please see the CIE website:

http://www.cie-waseda.jp/visastatus/en/current/changevisastatus.html

4. If you do not have a visa status

To apply for a status of residence of “College Student”, you must submit a certificate of eligibility and

your passport to the Japanese embassy or consulate in your country (it takes about one week to get

your visa issued). We will apply for a certificate of eligibility at the Tokyo Office of the Ministry of

Justice’s Immigration Bureau by proxy for those of you who have applied from overseas, passed the

entrance examination, and completed the designated admission procedures. If you do not submit the

necessary documents or if the submitted documents are incomplete, we will not apply for a certificate

of eligibility for you. Note that the certificate of eligibility will not be issued if you apply for the

certificate or a visa separately (i.e., if you make double applications). Furthermore, you may be

required to submit additional documents to the Immigration Bureau of Japan.

Certificate of eligibility will be sent to you from the Faculty of Science and Engineering as soon as

it is issued (it takes about 3-6 weeks for a certificate of eligibility to be issued).

pg. 17

<Flow chart for obtaining a Status of Residence of “College Student”>

5. Obtaining and changing visa status (self-application) <visa waiver or temporary stay>

If you enter Japan on a visa waiver or short-term (tourist) visa, in principle you will not be allowed to

change your visa status while in Japan.

However, due to inevitable reasons, if it is difficult for you to return to your home country before the

new semester, you (the applicant) may apply in person at the Tokyo Immigration Bureau (we will

inform successful applicants of the details).

Nevertheless, since such applications are usually only accepted if there are extenuating

circumstances, there is the possibility that your application will not be accepted. In this case, you will

have to leave Japan and submit a Certificate of Eligibility at a Japanese embassy or consulate

outside Japan to obtain a College Student visa. Afterwards, you will be able to re-enter the country.

Because the Immigration Bureau, the Ministry of Justice is solely responsible for decisions regarding

visa statuses, if your application is not accepted, Waseda University cannot be held responsible.

Note:

If you can no longer attend Waseda University for whatever reason, please return your certificate ofeligibility immediately to the Graduate Admissions Office along with a note explaining your situation.Also, if you are admitted to other universities, be sure that you are not making multiple applicationsfor a certificate of eligibility. It will not be issued if you make multiple applications.

pg. 18

Reference Not applicable to AIGP applicants

Test-Taking Guidelines for the Waseda University Admissions Exam

Waseda University has provided the following guidelines so that entrance examinations can beproperly administered and all applicants have an opportunity to perform in a fair and equitableenvironment.Please read the guidelines carefully and approach the examination in a serious manner.

1. You will be deemed to have committed a dishonest act if Waseda University determines that youhave falsified, fabricated, or plagiarized the document(s), statement(s), or information submitted inyour application.2. Your actions may be considered dishonest if you do any of the following acts:

Cheating (carrying or using a reference book, or glancing at another examinee’s answer sheet or

otherwise receiving answers from others)2) Answering a question on the written examination using equipment that is not permitted.3) Touching the question booklet and answer sheet before the instruction to start the written

examination is given (including opening up the question booklet, starting to answer a question,and writing something on the back cover or the margins of pages)4) Continuing to hold a writing instrument or answer a question without following the instruction

that says, “The examination is over. Put your writing instrument on the desk and turn over youranswer sheet” at the end of the written examination.

5) Providing benefits to other examinees by telling them the answers, etc. during the examination.6) Keeping your mobile phone with you during the examination..

7) Beeping your mobile phone or watch (incoming call alert, alarm, vibration, etc.) during theexamination.8) Conducting acts that could be considered a nuisance to other examinees at an examination

venue9) Not following instructions from examination supervisors, etc. at an examination venue10) Pretending to be an applicant and taking the examination for the applicant11) Conducting other acts impairing the fairness of the examination

3. The following responses may be taken if an applicant is suspected of committing a dishonest act.

The applicant may not be allowed to take any other entrance examination given by WasedaUniversity during the year. (Screening fees will not be returned.)

The results of all entrance examinations taken by the applicant at Waseda University during theyear may become invalid.

Environment for Entrance Examination

We will do our best to provide you with a quiet and fair exam environment. However, please be awareof the following unavoidable conditions that may occur:

Everyday noise (airplanes; motor vehicles; wind and rain; the sound of air conditioner; coughs,sneezes and sniffles from the other examinees; the distant noise of cell phones, etc.) is sometimesunavoidable. As a general rule, no special treatment will be given to any examinee (or group ofexaminees) due to any occurrence of “everyday noise”.

If sound or vibration is produced from a mobile phone or watch during the examination, and if the

source of the sound or vibration is identified, such as the bag in which the mobile phone or watch isput, a supervisor may take it out of the examination venue without the consent of the owner of themobile phone or watch and keep it at Examination Headquarters.

No considerations will be provided for a difference in the type of desks, chairs, air conditioners,

sound facilities, etc. prepared at each examination venue.

An examinee may be requested to take the examination in another room when he or she conducts

an act causing a nuisance to other examinees.

pg. 19

Uncontrollable Accidents, etc.

If natural disasters, such as typhoons, earthquakes, floods, or tidal waves, and other uncontrollableaccidents, such as fire or power failure, have occurred, measures may be taken that delay the starttime of the examination or postpone the examination.However, we will not assume any responsibility for examinees’ inconvenience, costs, and otherpersonal disadvantage associated with the measures.

pg. 20

Useful Links

General website for prospective students

http://web.waseda.jp/admission/en/

Dormitory information

http://www.waseda.jp/rlc/eng/index.html

http://www.gakuseikaikan.com/dp/waseda//index_E.html

Scholarship information

http://www.sci.waseda.ac.jp/eng/admissions_dp/scholarships/

http://www.cie-waseda.jp/en/lifesupport/scholarships

Waseda University Faculty of Science and Engineering

http://www.sci.waseda.ac.jp/eng/

http://www.sci.waseda.ac.jp/

Waseda University Center for International Education

http://www.waseda.jp/inst/cie/en

Interviews with Current Student (Current Student Voices)

http://www.sci.waseda.ac.jp/eng/admissions_mp/interview/

Graduate Schools and Departments

<Graduate School of Fundamental Science and Engineering>

Department of Pure and Applied Mathematics

Department of Applied Mechanics

Department of Electronic and Physical Systems

Department of Computer Science and Communications Engineering

Department of Intermedia Studies

<Graduate School of Creative Science and Engineering>

Department of Architecture

Department of Modern Mechanical Engineering

Department of Industrial and Management Systems Engineering

Department of Civil and Environmental Engineering

Department of Earth Sciences, Resources and Environmental Engineering

Department of Business Design and Management

<Graduate School of Advanced Science and Engineering>

Department of Pure and Applied Physics

Department of Chemistry and Biochemistry

Department of Applied Chemistry

Department of Life Science and Medical Bioscience

Department of Electrical Engineering and Bioscience

Department of Integrative Bioscience and Biomedical Engineering

Department of Nanoscience and Nanoengineering

Cooperative Major in Nuclear Energy

pg. 21

pg. 22