grant toolkit
TRANSCRIPT
Submitting a grant application with NHS Bristol CCG as host
What to do, when, and howClick here to start
• This tool will ask you several questions;• As a result of your answers, you will be provided with a process flowchart
and given a list of tasks which you will need to complete to prepare a grant application for submission;
• Click on any underlined, bold and blue word for further information;• If you have any questions contact:
– Research Innovation and Contracts Manager: Paul Roy, 0117 984 1673 or [email protected]
– Research Projects Manager: Eloisa Colman, 0117 928 7350 or [email protected]
Click here to start toolkit
Using this toolkit
Who will be the host of your research?
What does the host of a research grant do?
•Signs and holds the contract for the research with the funder;•Sets up and signs subcontracts with the organisations doing the research – this could be Universities or other NHS or voluntary bodies;•Reports on expenditure to the funder;•Ensures all legal and financial responsibilities are handled effectively;•Ensures that intellectual property arrangements are set up effectively.
Do you anticipate that NHS Bristol CCG will be the host of your research?
Yes I’m not sure No
Who should host my grant?NHS Bristol CCG can host any of the NIHR funding streams.
If you are applying for Health Services and Delivery Research (HS&DR), Research for Patient Benefit (RfPB) or Programme Grant for Applied Research (PGfAR) funding it is mandatory that an NHS organisation is host of your grant.
The benefits of having an NHS host are:•Access to NHS resources and knowledge;•For every £1 of your grant, the host NHS organisation receives Research Capability Funding which is spent in the wider research community to fund further research. This includes NHS and academic organisations.
Having read this information do you think NHS Bristol CCG would be an appropriate host to your grant? If yes, click here to continue toolkit.
Still not sure? Contact Paul to discuss.
If you do not anticipate that NHS Bristol CCG will host your grant, you do not need to complete this toolkit. Please contact the preferred host of your grant for advice. Exit toolkit.
Which funding stream are you applying for?
Please select a funding stream by clicking on the name of the funding stream. For further information about the funding stream click on the acronym:
NIHR Evaluation, Trials and Coordinating Centre (NETSCC): Health Technology Assessment (HTA): research into the cost effectiveness, cost and impact of healthcare treatment on a wide scale in the NHSEfficacy and Mechanistic Evaluation (EME): early phase interventional research intended to inform larger trials Health Services and Delivery Research (HS&DR): research into the quality, accessibility and organisation of health services in the NHSPublic Health Research (PHR): research that evaluates public health interventions in local government, primary care, public services, third sector organisation and national agencies
NIHR Central Commissioning Facility (CCF):Programme Grants for Applied Research (PGfAR): a programme of research projects that will have practical application for the benefit of patients and the NHS in the near futureProgramme Development Grant (PDG): supports the PGfAR funding stream, designed to fund researchers to undertake preparatory work to submit a PGfARInvention for Innovation (i4i): research to advance healthcare technologies and interventions for increased patient benefit in areas of existing or emerging clinical needResearch for Patient benefit (RfPB): research inspired by patients and practice to demonstrate the potential for improving, expanding and strengthening healthcare delivery in the NHS
Is your application outline, expression of interest or full?
Please select an application stage by clicking the stage you are applying for:
Outline or expression of interest – stage 1 of 2
Full – stage 2 of 2
Not sure?... Contact Paul or Eloisa
Is your application outline, expression of interest or full?
Please select an application stage by clicking the stage you are applying for:
Outline or expression of interest – stage 1 of 2
Full – stage 2 of 2
Not sure?... Contact Paul or Eloisa
Is your application outline, expression of interest or full?
Please select an application stage by clicking the stage you are applying for:
Outline or expression of interest – stage 1 of 2
Full – stage 2 of 2
Not sure?... Contact Paul or Eloisa
Is your application outline, expression of interest or full?
Please select an application stage by clicking the stage you are applying for:
Outline or expression of interest – stage 1 of 2
Full – stage 2 of 2
Not sure?... Contact Paul or Eloisa
NHS Costs
Populate grant application with NHS costs
TreatmentCost
Calculate these costs with APCRC
Research CostSupport Cost
Allocate each NHS activity according to AcoRD
Identify NHS activities
Intellectual Property Other Institution Costs
At l
east
ON
E M
ON
TH p
rior t
o N
IHR
dea
dlin
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Secure licences in principle and/or add
budget to grantapplication
CCG review application finances, IP and host details
CCG suggest amendments to application
CI makes amendments
Email APCRC confirmation that other institution costs have been generated and approved by each organisation
ON
E W
EEK
prio
r to
NIH
R d
eadl
ine
Identify backgroundIP
Identify all appropriatelicences
Identify foregroundIP
Agree an IP ownershipplan with CCG
CCG agree IP ownership plan with the sponsor
Populate grant application with IP action plan
Upload each institutions costs to the grant application form
Request that each institution calculate their costs using approved systems
Identify all staff and nonstaff costs for other institutions collaborating on grant application
CI submits application
CCG issue CI a letter of support
Submission complete
Submit PDF of application to APCRC
Finished reviewing this process? Click here for next steps and action list……..
Outline application
Outline applicationNHS Costs
Populate grant application with NHS costs
TreatmentCost
Calculate these costs with APCRC
Research CostSupport Cost
Allocate each NHS activity according to AcoRD
Identify NHS activities
Other Institution Costs
At l
east
ON
E M
ON
TH p
rior t
o N
IHR
dea
dlin
e
CCG review application finances and host details
CCG suggest amendments to application
CI makes amendments
Email APCRC confirmation that other institution costs have been generated and approved by each organisation
ON
E W
EEK
prio
r to
NIH
R d
eadl
ine
Upload each institutions costs to the grant application form
Request that each institution calculate their costs using approved systems
Identify all staff and nonstaff costs for other institutions collaborating on grant application
CI submits application
CCG issue CI a letter of support
Submission complete
Submit PDF of application to APCRC
Identify all staff and nonstaff costs for other institutions collaborating on grant application
Email APCRC confirmation that other institution costs have been generated and approved by each organisation
NHS Costs
Populate grant application with NHS costs
TreatmentCost
Calculate these costs with APCRC
Research CostSupport Cost
Allocate each NHS activity according to AcoRD
Identify NHS activities
Intellectual Property Other Institution Costs
At l
east
ON
E M
ON
TH p
rior t
o N
IHR
dea
dlin
e
Secure licences in principle and/or add
budget to grantapplication
CCG review application finances, IP and host details
CCG suggest amendments to application
CI makes amendments
CCG issue confirmation of inclusion inapplication via the online grant application system
Email APCRC confirmation that other institution costs have been generated and approved by each organisation
ON
E W
EEK
prio
r to
NIH
R d
eadl
ine
Identify backgroundIP
Identify all appropriatelicences
Identify foregroundIP
Agree an IP ownershipplan with CCG
CCG agree IP ownership plan with the sponsor
Populate grant application with IP action plan
Upload each institutions costs to the grant application form
Request that each institution calculate their costs using approved systems
Identify all staff and nonstaff costs for other institutions collaborating on grant application
CCG review submitted application to check no amendments made since issuing letter of support
CI submits application
CCG confirm support on the online application system
CCG issue CI a letter of support
Submission complete
Submit PDF of application to APCRC
Finished reviewing this process? Click here for next steps and action list……..
NETSCC full applications
NHS Costs
Populate grant application with NHS costs
TreatmentCost
Calculate these costs with APCRC
Research CostSupport Cost
Allocate each NHS activity according to AcoRD
Identify NHS activities
Intellectual Property Other Institution Costs
At l
east
ON
E M
ON
TH p
rior t
o N
IHR
dea
dlin
e
Secure licences in principle and/or add
budget to grantapplication
CCG review application finances, IP and host details
CCG suggest amendments to application
CI makes amendments
CCG sign declaration page and post special delivery to NIHR, copy to CI
Email APCRC confirmation that other institution costs have been generated and approved by each organisation
ON
E W
EEK
prio
r to
NIH
R d
eadl
ine
Identify backgroundIP
Identify all appropriatelicences
Identify foregroundIP
Agree an IP ownershipplan with CCG
CCG agree IP ownership plan with the sponsor
Populate grant application with IP action plan
Upload each institutions costs to the grant application form
Request that each institution calculate their costs using approved systems
Identify all staff and nonstaff costs for other institutions collaborating on grant application
CI prints and signs declaration page and passes on to APCRC
CI submits application
CCG review submitted application to check no amendments made since issuing letter of support
CCG issue CI a letter of support
Submission complete
Submit PDF of application to APCRC
Finished reviewing this process? Click here for next steps and action list……..
CCF full applications
Contact APCRC
The answers you have provided indicate that you should speak to the Research Innovations and Contracts Manager about your application as early as possible and prior to your submission deadline. Please contact Paul at your earliest convenience.
Or, begin toolkit again , go to ‘my check list’ , close toolkit and please let us know your views….
We have created a very short survey for your feedback on this toolkit. Please spend just a few moments answering these questions and giving your views so we can improve this toolkit for future users.
Complete survey
My check listAt least one month prior to submission deadline:Work with APCRC to identify and calculate the cost of NHS activity in your researchSeek support in principle from the appropriate NHS organisation(s) for the cost of the proposed NHS activityIf relevant to your stage of application, work with APCRC to identify IP in your research and develop an action plan Request the calculation and approval of other institution costsAt least two weeks prior to submission deadline:Forward other institution costs with approval to APCRCPopulate the grant application with NHS costs and IP action planAt least one week prior to submission deadline:Send a PDF of your grant application to APCRCAction any amendments suggested by the CCG and submit the updated application to APCRCPrint and sign the declaration page and submit to APCRC, or, submit an electronic signature as specified by the grant application system
Close toolkit
What is NHS activity?
In simple terms NHS activity is any task which is:
•Funded by the NHS;•Intended to be funded by the NHS if the activity would continue at the end of the research if the research is successful;•Activity undertaken by an NHS employee.
Allocating the cost of research can be complex. Always refer to the AcoRD guidance and if you need further guidance contact Paul or Eloisa.
Click here to see a list of common NHS activities in primary care research with appropriate allocations and suggested costs to include.
Back to flow chart
What is NHS activity?
In simple terms NHS activity is any task which is:
•Funded by the NHS;•Intended to be funded by the NHS if the activity would continue at the end of the research if the research is successful;•Activity undertaken by an NHS employee.
Allocating the cost of research can be complex, always refer to the AcoRD guidance and if you need further guidance contact Paul or Eloisa.
Click here to see a list of common NHS activities in primary care research with appropriate allocations and suggested costs to include.
Back to flow chart
What is NHS activity?
In simple terms NHS activity is any task which is:
•Funded by the NHS;•Intended to be funded by the NHS if the activity would continue at the end of the research if the research is successful;•Activity undertaken by an NHS employee.
Allocating the cost of research can be complex, always refer to the AcoRD guidance and if you need further guidance contact Paul or Eloisa.
Click here to see a list of common NHS activities in primary care research with appropriate allocations and suggested costs to include.
Back to flow chart
What are staff and non-staff costs?
Staff costs refer to people who will be working on the research i.e. the cost of a statisticians time throughout the research or the cost of a co-applicant. This cost is the cost of an individuals time which will be spent on the grant, including their on-costs (NI, pension, estate and indirect costs).
Non-staff costs refer to consumable items, or one-off costs such as the cost for other institution staff to travel to meetings at the lead institution.
Back to flow chart
What are staff and non-staff costs?
Staff costs refer to people who will be working on the research i.e. the cost of a statisticians time throughout the research or the cost of a co-applicant. This cost is the cost of an individuals time which will be spent on the grant, including their on-costs (NI, pension, estate and indirect costs).
Non-staff costs refer to consumable items, or one-off costs such as the cost for other institution staff to travel to meetings at the lead institution.
Back to flow chart
What are staff and non-staff costs?
Staff costs refer to people who will be working on the research i.e. the cost of a statisticians time throughout the research or the cost of a co-applicant. This cost is the cost of an individuals time which will be spent on the grant, including their on-costs (NI, pension, estate and indirect costs).
Non-staff costs refer to consumable items, or one-off costs such as the cost for other institution staff to travel to meetings at the lead institution.
Back to flow chart
What is an approved system for calculating costs
The costs of research at academic institutions are calculated using Full Economic Costing methodology (fEC). fEC accounts for an individuals ‘whole’ cost (salary, NI, pension, university estate and indirect costs and any other associated costs) and inflation on non-staff research elements.
Once calculated using appropriate methodology, the costs should be signed off by appropriate authority, usually the Head of School and the Head of Finance for the particular school.
If you cannot demonstrate that your other institution costs have been approved through the appropriate approval process, we will not be able to approve your grant submission.
Back to flow chart
What is an approved system for calculating costs
The costs of research at academic institutions are calculated using Full Economic Costing methodology (fEC). fEC accounts for an individuals ‘whole’ cost (salary, NI, pension, university estate and indirect costs and any other associated costs) and inflation on non-staff research elements.
Once calculated using appropriate methodology, the costs should be signed off by appropriate authority, usually the Head of School and the Head of Finance for the particular school.
If you cannot demonstrate that your other institution costs have been approved through the appropriate approval process, we will not be able to approve your grant submission.
Back to flow chart
What is an approved system for calculating costs
The costs of research at academic institutions are calculated using Full Economic Costing methodology (fEC). fEC accounts for an individuals ‘whole’ cost (salary, NI, pension, university estate and indirect costs and any other associated costs) and inflation on non-staff research elements.
Once calculated using appropriate methodology, the costs should be signed off by appropriate authority, usually the Head of School and the Head of Finance for the particular school.
If you cannot demonstrate that your other institution costs have been approved through the appropriate approval process, we will not be able to approve your grant submission.
Back to flow chart
Examples of amendments
Common amendments the CCG asks for prior to approving a grant for submission:
• Change to a salary, banding or person included on the grant, particularly NHS staff;
• Mis-allocation of costs between research, support and treatment cost;• Incorrectly completing the finance section of the grant application.
If you receive a recommendation to make amendments to your grant application, these must be completed within the 1 week timeframe you allow for CCG sign-off. Once you have made your amendments you will need to re-submit your application to APCRC to coordinate sign-off with the CCG.
Back to flow chart
Examples of amendments
Common amendments the CCG asks for prior to approving a grant for submission:
• Change to a salary, banding or person included on the grant, particularly NHS staff;
• Mis-allocation of costs between research, support and treatment cost;• Incorrectly completing the finance section of the grant application.
If you receive a recommendation to make amendments to your grant application, these must be completed within the 1 week timeframe you allow for CCG sign-off. Once you have made your amendments you will need to re-submit your application to APCRC to coordinate sign-off with the CCG.
Back to flow chart
Examples of amendments
Common amendments the CCG asks for prior to approving a grant for submission:
• Change to a salary, banding or person included on the grant, particularly NHS staff;
• Mis-allocation of costs between research, support and treatment cost;• Incorrectly completing the finance section of the grant application.
If you receive a recommendation to make amendments to your grant application, these must be completed within the 1 week timeframe you allow for CCG sign-off. Once you have made your amendments you will need to re-submit your application to APCRC to coordinate sign-off with the CCG.
Back to flow chart
Research Innovation and Contract Manager: Paul Roy, 0117 984 1673 or [email protected]
Research Projects Manager: Eloisa Colman, 0117 928 7350 or [email protected]
Back to flow chart
Who can I calculate my NHS costs with and who should I submit my grant to, to coordinate approval?
Who can I calculate my NHS costs with and who should I submit my grant to, to coordinate
approval?
Research Innovation and Contract Manager: Paul Roy, 0117 984 1673 or [email protected]
Research Projects Manager: Eloisa Colman, 0117 928 7350 or [email protected]
Back to flow chart
Research Innovation and Contract Manager: Paul Roy, 0117 984 1673 or [email protected]
Research Projects Manager: Eloisa Colman, 0117 928 7350 or [email protected]
Back to flow chart
Who can I calculate my NHS costs with and who should I submit my grant to, to coordinate approval?
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to flowchart
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to flowchart
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to flowchart
Foreground IPForeground IP is the knowledge created within a project. This is the new information generated from undertaking research. This can be feasibility knowledge on undertaking a trial in primary care, the cost saving shown from a health economic analysis of one intervention vs another, and can also be materials such as academic journal articles, clinical guidance sheets, and patient information.
Foreground IP can also be further knowledge about specific background IP. For example if a project was designed to further refine an already established intervention, the refinements are the foreground IP, and the intervention is the background IP.
Further information on IP can be found on the IP pages of the APCRC website here.
Back to flowchart
Foreground IPForeground IP is the knowledge created within a project. This is the new information generated from undertaking research. This can be feasibility knowledge on undertaking a trial in primary care, the cost saving shown from a health economic analysis of one intervention vs another, and can also be materials such as academic journal articles, clinical guidance sheets, and patient information.
Foreground IP can also be further knowledge about specific background IP. For example if a project was designed to further refine an already established intervention, the refinements are the foreground IP, and the intervention is the background IP.
Further information on IP can be found on the IP pages of the APCRC website here.
Back to licenses
Foreground IPForeground IP is the knowledge created within a project. This is the new information generated from undertaking research. This can be feasibility knowledge on undertaking a trial in primary care, the cost saving shown from a health economic analysis of one intervention vs another, and can also be materials such as academic journal articles, clinical guidance sheets, and patient information.
Foreground IP can also be further knowledge about specific background IP. For example if a project was designed to further refine an already established intervention, the refinements are the foreground IP, and the intervention is the background IP.
Further information on IP can be found on the IP pages of the APCRC website here.
Back to licenses
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to foreground IP
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to licenses
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to licenses
Foreground IPForeground IP is the knowledge created within a project. This is the new information generated from undertaking research. This can be feasibility knowledge on undertaking a trial in primary care, the cost saving shown from a health economic analysis of one intervention vs another, and can also be materials such as academic journal articles, clinical guidance sheets, and patient information.
Foreground IP can also be further knowledge about specific background IP. For example if a project was designed to further refine an already established intervention, the refinements are the foreground IP, and the intervention is the background IP.
Further information on IP can be found on the IP pages of the APCRC website here.
Back to flow chart
Foreground IPForeground IP is the knowledge created within a project. This is the new information generated from undertaking research. This can be feasibility knowledge on undertaking a trial in primary care, the cost saving shown from a health economic analysis of one intervention vs another, and can also be materials such as academic journal articles, clinical guidance sheets, and patient information.
Foreground IP can also be further knowledge about specific background IP. For example if a project was designed to further refine an already established intervention, the refinements are the foreground IP, and the intervention is the background IP.
Further information on IP can be found on the IP pages of the APCRC website here.
Back to licenses
Foreground IPForeground IP is the knowledge created within a project. This is the new information generated from undertaking research. This can be feasibility knowledge on undertaking a trial in primary care, the cost saving shown from a health economic analysis of one intervention vs another, and can also be materials such as academic journal articles, clinical guidance sheets, and patient information.
Foreground IP can also be further knowledge about specific background IP. For example if a project was designed to further refine an already established intervention, the refinements are the foreground IP, and the intervention is the background IP.
Further information on IP can be found on the IP pages of the APCRC website here.
Back to licenses
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to foreground IP
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to licenses
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to licenses
Foreground IPForeground IP is the knowledge created within a project. This is the new information generated from undertaking research. This can be feasibility knowledge on undertaking a trial in primary care, the cost saving shown from a health economic analysis of one intervention vs another, and can also be materials such as academic journal articles, clinical guidance sheets, and patient information.
Foreground IP can also be further knowledge about specific background IP. For example if a project was designed to further refine an already established intervention, the refinements are the foreground IP, and the intervention is the background IP.
Further information on IP can be found on the IP pages of the APCRC website here.
Back to flowchart
Foreground IPForeground IP is the knowledge created within a project. This is the new information generated from undertaking research. This can be feasibility knowledge on undertaking a trial in primary care, the cost saving shown from a health economic analysis of one intervention vs another, and can also be materials such as academic journal articles, clinical guidance sheets, and patient information.
Foreground IP can also be further knowledge about specific background IP. For example if a project was designed to further refine an already established intervention, the refinements are the foreground IP, and the intervention is the background IP.
Further information on IP can be found on the IP pages of the APCRC website here.
Back to licenses
Foreground IPForeground IP is the knowledge created within a project. This is the new information generated from undertaking research. This can be feasibility knowledge on undertaking a trial in primary care, the cost saving shown from a health economic analysis of one intervention vs another, and can also be materials such as academic journal articles, clinical guidance sheets, and patient information.
Foreground IP can also be further knowledge about specific background IP. For example if a project was designed to further refine an already established intervention, the refinements are the foreground IP, and the intervention is the background IP.
Further information on IP can be found on the IP pages of the APCRC website here.
Back to licenses
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to foreground IP
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to licenses
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to licenses
Licences• Licenses are a legally recognised way of sharing of IP. • Licences can be made within collaboration agreements (see the contracting
process pages for further detail LINK) so that each organisation can use the foreground IP generated in the research as they wish.
• Licences are also required to use some background IP. Having no licence in place where one is required would mean the research project was in breach of a 3rd Party’s copyright.
• Some validated questionnaires charge a fee to grant permission for use. This payment mechanism is a licencing agreement. This amount can be included within the research costs of your grant budget.
• Other licences can be obtained by contacting the author or owner of the IP. Back to flowchart
Licences• Licences are a legally recognised way of sharing of IP. • Licences can be made within collaboration agreements (see the
contracting process pages for further detail LINK) so that each organisation can use the foreground IP generated in the research as they wish.
• Licences are also required to use some background IP. Having no licence in place where one is required would mean the research project is in breach of a 3rd Party’s copyright.
• Some validated questionnaires charge a fee to grant permission for use. This payment mechanism is a licencing agreement. This amount can be included within the research costs of your grant budget.
• Other licences can be obtained by contacting the author or owner of the IP.
Back to flowchart
Foreground IPForeground IP is the knowledge created within a project. This is the new information generated from undertaking research. This can be feasibility knowledge on undertaking a trial in primary care, the cost saving shown from a health economic analysis of one intervention vs another, and can also be materials such as academic journal articles, clinical guidance sheets, and patient information.
Foreground IP can also be further knowledge about specific background IP. For example if a project was designed to further refine an already established intervention, the refinements are the foreground IP, and the intervention is the background IP.
Further information on IP can be found on the IP pages of the APCRC website here.
Back to licenses
Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
Back to licenses
Licences• Licenses are a legally recognised way sharing of IP. • Licences can be made within collaboration agreements (see the
contracting process pages for further detail LINK) so that each organisation can use the foreground IP generated in the research as they wish.
• Licences are also required to use some background IP. Having no licence in place where one is required would mean the research project was in breach of a 3rd Party’s copyright.
• Some validated questionnaires charge a fee to grant permission for use. This payment mechanism is a licencing agreement. This amount can be included within the research costs of your grant budget.
• Other licences can be obtained by contacting the author or owner of the IP.
Back to flowchart
Foreground IPForeground IP is the knowledge created within a project. This is the new information generated from undertaking research. This can be feasibility knowledge on undertaking a trial in primary care, the cost saving shown from a health economic analysis of one intervention vs another, and can also be materials such as academic journal articles, clinical guidance sheets, and patient information.
Foreground IP can also be further knowledge about specific background IP. For example if a project was designed to further refine an already established intervention, the refinements are the foreground IP, and the intervention is the background IP.
Further information on IP can be found on the IP pages of the APCRC website here.
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Background IPBackground IP is existing knowledge which is brought into a project. It forms the ‘background’ upon which further knowledge is created.
For example:•You have already created an intervention, and you will be undertaking a new research project to further refine that intervention. The intervention will be background IP to the new research project.•You are using a validated questionnaire to collect outcome measures within a research project. The validated questionnaire will be background IP to the research project.
Further information on intellectual property can be found on the intellectual property pages of the APCRC website here.
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IP ownership plan• The IP ownership plan will identify the owner, and will be a draft plan for how to make best
use of the IP, including what format of IP will be created (journal article, training materials etc) and how best to protect the IP to ensure that the healthcare system can benefit;
• IP must have an identified owner. The owner must be a legal body, such as an NHS organisation or University;
• The owner can be a collaboration of multiple partner organisations, but such situations can be complicated and are best to be avoided where possible;
• One owner for each distinct IP is preferable. In research projects, the owner of the IP does not have exclusive rights to the IP and each collaborator will have rights to use and benefit from the IP;
• The actual undertaking of the dissemination, adoption and implementation are likely to need a collaborative effort if they are to be effective;
• The NIHR’s main aim is that the best placed organisation will own the IP. The best placed organisation is the one where it is most likely that any potential benefits of the IP will be realised.
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IP ownership plan• The IP ownership plan will identify the owner, and will be a draft plan for how to make best
use of the IP, including what format of IP will be created (journal article, training materials etc) and how best to protect the IP to ensure that the healthcare system can benefit;
• IP must have an identified owner. The owner must be a legal body, such as an NHS organisation or University;
• The owner can be a collaboration of multiple partner organisations, but such situations can be complicated and are best to be avoided where possible;
• One owner for each distinct IP is preferable. In research projects, the owner of the IP does not have exclusive rights to the IP and each collaborator will have rights to use and benefit from the IP;
• The actual undertaking of the dissemination, adoption and implementation are likely to need a collaborative effort if they are to be effective;
• The NIHR’s main aim is that the best placed organisation will own the IP. The best placed organisation is the one where it is most likely that any potential benefits of the IP will be realised.
Back to flowchart
IP ownership plan• The IP ownership plan will identify the owner, and will be a draft plan for how to make best
use of the IP, including what format of IP will be created (journal article, training materials etc) and how best to protect the IP to ensure that the healthcare system can benefit;
• IP must have an identified owner. The owner must be a legal body, such as an NHS organisation or University;
• The owner can be a collaboration of multiple partner organisations, but such situations can be complicated and are best to be avoided where possible;
• One owner for each distinct IP is preferable. In research projects, the owner of the IP does not have exclusive rights to the IP and each collaborator will have rights to use and benefit from the IP;
• The actual undertaking of the dissemination, adoption and implementation are likely to need a collaborative effort if they are to be effective;
• The NIHR’s main aim is that the best placed organisation will own the IP. The best placed organisation is the one where it is most likely that any potential benefits of the IP will be realised.
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Not having Bristol CCG as hostPlease do consider NHS Bristol CCG as host to your grant.
The benefits of having an NHS host to your grant can be found here.
If you are just in need of NHS cost support (calculation, allocation and approval) please see AcoRD for guidance and contact:
– Research Innovation and Contracts Manager: Paul Roy, 0117 984 1673 or [email protected]
– Research Projects Manager: Eloisa Colman, 0117 928 7350 or [email protected]
Exit toolkit
