grants, contracts and consultancies reporting

| THE AUSTRALIAN NATIONAL UNIVERSITY | Version 2.0 of 25

Grants, Contracts and Consultancies Reporting ANU Insight User Reference Guide

Oct 2017


Table of Contents Background ........................................................................................................................... 3

Access to the Grants Reports ................................................................................................ 4

How to Navigate to the Grants Reports .............................................................................. 6

Running the Grants Reports .................................................................................................. 8

REPORT 1: Grant applications time-series .......................................................................12

REPORT 2: Grant funding time-series ..............................................................................15

REPORT 3: List of Grants .................................................................................................18

REPORT 4: Researcher Detail – Grants ...........................................................................22

Getting Assistance ...............................................................................................................25


Background The Australian National University (ANU) collects information on a wide variety of research activity conducted by staff, students and visiting academics, including research funding (e.g. grants, contracts and consultancies). ANU uses the data for many purposes, ranging from external statutory reporting requirements, internal strategic management reporting, budgetary predictions, internal assessment, ANU Researchers website, the Statement of Academic Activity (SAA), academic promotions, College annual reports and departmental web sites.

Research Services Division (RSD) in conjunction with Planning and Performance Measurement (PPM) have developed a suite of self-service reports made available via ANU Insight. The Grants Reports contain aggregated and summary information that include the capability to drill-down into more detailed reports, including research funding for individual academics. These reports aim to deliver a range of benefits including:

• Improved visibility and access to information related to research grants, contracts and consultancies to support research administration, strategic planning and operational-level management.

• Ability to view a full list of research grants based on a variety of filters including Organisation, Funding Source, Field of Research and individual academics.

• Graphical visualisation of research grant applications and awarded funding for academics.

The data in these reports are sourced from the ANU Research Information Enterprise System (ARIES) and the ANU Human Resource Management System (HRMS).

https://researchers.anu.edu.au/

https://services.anu.edu.au/information-technology/software-systems/anu-research-information-enterprise-system


Accessing the Grants Reports The Grants Reports are available through ANU Insight. If have not previously accessed ANU Insight, you may need to request access to the portal.

Access to Insight reports is granted on request. To apply for access to ANU Insight please complete and return the access request form found on the Insight webpage.

Accessing the Portal while on campus The ANU Insight portal can be accessed at the link below.

https://insight.anu.edu.au/

If prompted for a user name and password, please login with your usual UDS password. This password is generally the same as your HORUS password.

User Name: User ID (e.g. u1234567) Password: your UDS or HORUS password

Accessing ANU Insight at home or while travelling The ANU Insight system utilises a range of sensitive information, as a result it is secured and requires that staff access it using either of the following if they are offsite;

a) Reverse proxy login https://login.virtual.anu.edu.au/login

b) The ANU VPN http://itservices.anu.edu.au/it-security/vpn/

Details of how you can do either of these can be found in the How to log into ANU Insight document.

If you are experiencing issues please contact the ANU Insight team on: Email: [email protected] Phone: +61 2 6125 8649

The Insight portal is available and has been tested on a number of browsers and operating systems including both Mac and PC. The preferred browsers are Chrome or Firefox. Users have reported a slow experience using Safari, it is not recommended due some users experiencing incompatibility errors with JavaScript.

https://services.anu.edu.au/information-technology/software-systems/insight

https://insight.anu.edu.au/

https://login.virtual.anu.edu.au/login

http://itservices.anu.edu.au/it-security/vpn/


mailto:[email protected]


Request access To apply for access to the Grants Reports, complete the relevant form from the Insight web page:


Staff who already have access to ANU Insight and ARIES will automatically have access to run Grants Reports. Visibility of records within Insight corresponds to the users’ access within the ARIES grants module. Academics will automatically have access to their own grant applications. Academic Supervisors will have access to their own records and all other investigators they supervise as identified by the supervisory structure within the HRMS. Individuals with access to the SAA, specifically grants data reconciliation, will also be automatically granted access to the corresponding college, school or departmental level of information in the grants reporting.



How to Navigate to the Grants Reports When you first access the portal you will be directed to the ANU Insight portal home page:

A full step-by-step guide to navigating the ANU Insight portal can be found at:


Locating the Grants Reports on ANU Insight

• Under the Research menu header Click on Grants.



• This will now change the report options. The grants reports are displayed in the reports list.

• The icons to the left of the report indicate the type of report:

= detail or ‘drill-through’ report of a specific focus.

= summary or aggregated information.


Running the Grants Reports Each of the reports are run in a similar manner;

1. choose the report to run 2. select the criteria for the report 3. view and navigate the report 4. download or save the report (if required).

Further details on running each report follows.

1) Choose the report to run:

• To run a report click on the name of the report in the Reports list on the home page.

• The Prompts page will open. This pages enables the user to limit the results in a report by selecting the required criteria to be shown once the report generates.

2) Select the criteria for the report

Prompt Types There are several different types of prompts you may be presented with on a prompt page. Some of the more common forms include:

• Search Prompts: require you to enter a keyword and click search before a list of options is generated. Information is provided to the left of the search-box about the expected search criteria (e.g. UID, Name, Surname etc).

• You can click on Options for additional search criteria. • Your search results will be shown in the Choice box. • You must select the choice that you want before progressing. This will appear as

highlighted when you click on the selection within the choice box.


• Cascading Prompts: allows you to use multiple search boxes to generate criteria based on specific search categories. You will know where you have cascading prompt options available to you by looking at the bottom of your first prompt page. It will inform you of how many options there are, and the types of options available.

• You may choose not to select any (where ‘not required’ fields are available).

• To progress to the next page of prompts select the ‘Next>' button at the bottom of the page.

• There may be prompts in which you can multi-select your choices from a search term. These can also have related information selections, for example providers and schemes.


• Checkboxes: click on the box to select an option.

• Drop-Down Menus: click on the down arrow and scroll down to the required

selection, click to select one option.

Mandatory fields Prompt values can be either Optional or Required. If a prompt value is Required you will not be allowed to run the report until a value has been entered. Prompt values which are Required are emphasised in a number of ways;

1. the word ‘(Required)’ in brackets may show after the instructions 2. the red * will appear next to the prompt box 3. a red line ---------------- will appear under the prompt until a valid value is entered.

3) View and navigate the report

Once you have run a report, it may have a single page or multiple pages. To move between the report’s pages, use the navigation buttons at the bottom of the screen.

The available buttons on this menu will appear as either:

– greyed out: (cannot be clicked); or

– active: (can be clicked)


4) The Run Menu

For more detailed step-by-step instructions on Report Action Menu, please refer to the Insight web page.



REPORT 1: Grant applications time-series The “Grant applications time-series” report provides a summary time-series of grant applications, as recorded in ARIES.

The report shows the count of applied for and successful HERDC-eligible research grants, contracts and consultancies for the previous six years. The report has three display types;

• ANU Organisation level (e.g. college, school, department) • field of Research (e.g. division, group, field) • fund Providers.

The choice of display type identifies the row labels for the report. The report can be filtered by ANU Organisation (e.g. School or Department), Funds Provider, Scheme and/or Field of Research.

The report incorporates a drill-down function where the user can click on the row label (e.g. college) and drill-down to the faculty/school/centre level time series and can further drill-down to department detail time series. From the department detail series, the user can select a department and view a list of grants for that department.

This report can be accessed from the ANU Insight portal by clicking the hyperlink below once in the grants area.

This will take the user to the first prompt page where they can choose the display type of the report as either Organisation, Fields of Research or Funding Provider.

By clicking ‘Next>’ at the bottom of the prompt page, users can select more filters for the records displayed in the report. Users can filter by Funds Provider, Scheme and/or by Field of Research at Division, Group and Field levels.

These are not required criteria. If no criteria are selected the report will produce a complete list of all funds awarded as recorded in ARIES that the individual running the report has access to view.

Prompt Page 1


Prompt Page 2

Once all required criteria have been selected, click on Finish at the bottom of the page to run the report.


Stepping through the Grant Applications Time-Series report

NOTE: The ‘Total Distinct’ row counts unique grant records. Grants with multiple departments will be counted in each of the departments but only counted once in the ‘Total Distinct’ row. Therefore the sum of departmental counts will not add to the ‘Total Distinct’ row.

College Detail Drill-through

Application year

Drill-through

Sum of all grants for each reporting year

Count of successful

applications

Count of applications


REPORT 2: Grant funding time-series The “Grant funding time-series” report provides a summary time-series of the funding amounts ($’s) awarded, as recorded in ARIES.

The report displays total HERDC-eligible funds awarded for research grants, contracts and consultancies for the last six years in Australian Dollars. The report has three display types;

• ANU Organisation level (e.g. college, school, department) • field of Research (e.g. division, group, field) • funds Provider.


This will take the user to the first prompt page where they can choose the report display type and select any desired filters.

These are not required criteria. If no criteria are selected the report will produce a complete list of all funds awarded as recorded in ARIES that the individual running the report has access to view.

Prompt Page 1

After the user is happy with the selected criteria on the first prompt page, they can navigate to the second prompt page by clicking the ‘Next>’ button at the bottom of the report.

This will take the user to the second prompt page where they can choose to filter the report by funds provider, scheme and/or field of research.

If a provider is selected from the keyword search, the report will provide the associated shceme(s) to that provider(s) for your selection(s) if you select the ‘Show Schemes’ button. You can select one, or multi-select the schemes you wish to view.

DRAFT


Prompt Page 2

Once all required criteria have been selected, click on ‘Finish’ at the bottom of the page to run the report


Stepping through Grant Funding Time-Series Report

College detail drill-through

HERDC Category

Funds awarded in that year

Selected filters

College sub-total


REPORT 3: List of Grants The “List of Grants” report displays a complete list of grants applied for and details of those grants.


This will take the user to the prompt pages where they can filter by grant organisation, grant status, funds provider and scheme, application date, investigator(s) or field of research.

These are not required criteria. If no criteria are selected it will produce a complete list of all grants in the system that the individual running the report has access to view.

The report can also be accessed by drilling-through all of the above-mentioned reports to the lowest unit record level. If accessed via a drill-through the prompts will be pre-defined by the reports you drilled-through from.

Prompt Page 1

To progress to the next prompt page select ‘Next>’ at the bottom of the page.

DRAFT

| THE AUSTRALIAN NATIONAL UNIVERSITY | Version 2.0 of 25\

Prompt Page 2

To progress to the next prompt page se`lect ‘Next>’ at the bottom of the page.

DRAFT

| THE AUSTRALIAN NATIONAL UNIVERSITY | Version 2.0 of 25\

Prompt Page 3

Once criteria have been selected click on ‘Finish’ at the bottom of the page to run the report.


Stepping through the List of Grants Report

List of Researchers/Investigators

Grant Detail Drill-through

Selected Filters Scheme HERDC

Category Grant funding awarded including amendments

Grant Status

Grant start and end dates

Requested amount


+REPORT 4: Researcher Detail – Grants The “Researcher Detail – Grants” report shows details of an individual academics’ research grants as recorded in ARIES.

The Research Detail report provides an overview of an individual academics grants represented graphically and in tabular format. The report is split into two sections. Firstly, the report provides an overview of the individuals grant applications (HERDC and non-HERDC eligible) and the awarded amounts (HERDC and non-HERDC eligible). Secondly, the report provides a comprehensive list of all of the individual’s grant applications and currently held grants along with its associated information as recorded in ARIES.


This will take the user to the prompt page where they must choose an investigator to view. This is required criteria.

The report can also be accessed by drilling-through the above-mentioned publication detail page.

Prompt Page 1

Once criteria have been selected click on ‘Finish’ at the bottom of the page to run the report.


Stepping through the Researcher Detail Drill-through

HERDC Eligible grant funding

HERDC Eligible grant applications

Non HERDC Eligible grant applications

Non HERDC Eligible grant funding

Year submitted detail drill through

Amount of funding requested and awarded


Grant detail drill through

Displays all grants

Academics’ Investigator role


Getting Assistance ANU Insight Reports

Support is provided by the ANU Insight Service Desk

Email: [email protected]

Phone: +61 2 6125 8649

Access to the ANU Insight system can be requested via the Insight web page:


How to use Insight

Detailed instructions on how to use ANU Insight can be found on the Insight web page:


Grants and ARIES enquiries

Support is provided by the Research Services Division (RSD) Help Desk for all ARIES related enquires.

Email: [email protected]

Phone: +61 2 6125 1541





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