Great meetings don’t happen they’re designed.

Choose the right tools.

Almost everyone has experienced long, unproductive, disorganized meetings. In the millions of meetings that take place in corporate Canada every day, countless hours are wasted.

More than ever before, organizations tout the values of teamwork, however meetings are too often considered to be an interruption to an otherwise productive day. This is largely due to ineffective meeting practices and the lack of engagement of the participants.

• Many business people spend upwards of 25% of their time in meetings.1

• Executives surveyed estimated 25-50% of meetings are a waste of time.2

• Workers average only 3 productive days per week mainly

due to unproductive meetings.3

Meetings are still important.

Are you tired of wasting time in unproductive meetings?

Good meetings have several functions. They move teams forward by allowing them to:

• Present new information to the group• Brainstorm and collaborate on new ideas• Problem solve and reach decisions• Establish action steps and assign responsibilities

Meetings help a group to think, organize, communicate and collaborate.

1 “Gimme a Break!”, www.effectivemeetings.com.2 Ibid and “Let’s Not Meet”. OFFICETEAM®. www.offi ceteam.rhi.mediaroom.com/meetings. May 7, 2009.3 Source: Microsoft 2005 online survey of 38,000 users.

Professionals who meet on a regular basis admit to:• 91% daydreaming• 73% doing other work• 39% dozing off3

1 Sheridan, J.H., Industry Week, 1989. 2 Estimated using a group of 6 participants with annual salaries of $60,000, divided by 250 days a year, then by 8 hours a day. 3 “The State of Meetings Today”, www.effectivemeetings.com.

Unproductive Meetings The Great White Collar Crime

What are people doing during meetings?

It’s estimated that $37 billion are wasted each year due to unproductive meetings, leading them to be called The Great White Collar Crime.1

In many organizations, meetings are held throughout the work day in several meeting rooms at once.

Consider the cost to your own organization –

The Simple Math:

Wasting 50% of a 1 hour meeting byfailing to keep the group’s attention andthe meeting on track $90

30 meetings/week $2700

Annual Productivity Loss2 = $140,400

The cost of unproductive meetings is shocking.

Having the Right Tools Can Help Make

Meetings More Productive

Engaging meeting participants is critical to improving meeting productivity.

People tend to wander off after only 20 minutes of a meeting if they are not actively engaged in the discussion.1 Using visuals during meetings helps to keep participant’s attention, and the focus of the meeting on the topic at hand.

Meetings can be made more effective and productive through

reducing meeting times and increasing participant engagement

through the use of visual tools.

Help your organization think, organize, communicate and collaborate.

1 “Gimme a Break!”, www.effectivemeetings.com.2 Jerome Bruner, as cited by Paul Martin Lester in “Syntactic Theory of Visual Communication”.3 U.S. Department of Labor, OSHA Offi ce of Training and Education. May 1996.

Successful organizations learn good meeting practices and develop effective, engaging communication and collaboration during their meetings - ultimately leading to higher productivity and more positive results.

Why? 85% of learning occurs visually when presenting new, complex information.2

The average person has the following retention capabilities: What they hear 20%

What they see 30% What they hear & see 70%

Using visuals in meetings can reduce meeting times by as much as 28% - simply by keeping presenters and audience on target and the agenda moving.3

Help your organization think, organize, communicate and collaborate.Help your organization think, organize, communicate and collaborate.

Jerome Bruner, as cited by Paul Martin Lester in “Syntactic Theory of Visual Communication”.U.S. Department of Labor, OSHA Offi ce of Training and Education. May 1996.

Level of Usage

Even though they may look the same, it is the

surface type that determines the overall longevity

of the whiteboard. To choose the right surface

type, evaluate the level of usage you expect for your

whiteboard. When making your initial investment,

keep in mind that a board used more frequently

than recommended will require regular cleaning and

may need to be replaced on a regular basis, which

could wind up costing you more in the long term.

Level of Usage

Aren’t all Whiteboards the same? Whiteboards the same? Choosing the appropriate whiteboards for your conference and meeting rooms is critical to maximize your

investment, productivity and satisfaction in your purchase. Whiteboards have different types of dry-erase

surfaces available such as porcelain, coated steel and melamine. True performance starts with selecting the

right surface for the right location - the two most important factors to consider when choosing the right

whiteboard is the level of usage you anticipate and the environment the whiteboard will be placed in.

Environment

Consider the environment where the whiteboard

will be installed in terms of design, proximity to dust

and dirt, and the ways the board will be used. Your

conference and meeting rooms are a refl ection of your

business, and you should invest in whiteboards that

integrate into your space and create an impressive

stage for your business strategies and ideas.

Meeting Room Essentials

Helping people collaborate:

Whiteboard

Whiteboard markers/eraser

Easel & easel pads

Helping people communicate:

Multimedia equipment

Projection screen

Multimedia cart

Laser pointers/wireless presenters

Phone/Video conferencing equipment

Extension cords

If a meeting organizer spends 15 minutes per meeting searching for supplies and setting up equipment, it can cost the organization $45 in lost salary per meeting, or $70,200 annually.1 Running out of supplies in the middle of a meeting has an additional risk of losing the participants, and more time is lost getting everyone back on track.

Use this checklist to ensure your meetings rooms are set up to achieve maximum productivity and effectiveness:

Just as important as the front lobby, your meeting and conference

rooms are a direct refl ection of your organization’s image and how you

equip your rooms has a direct impact on productivity. Having the right

tools not only helps put your organization’s best foot forward, but it

can help eliminate wasted time and costly distractions.

1 Estimated using a group of 6 participants with annual salaries of $60,000, divided by 250 days a year, then by 8 hours a day.

Whiteboardsare an essential part of collaborating,organizing, thinking and communicating.Not only will you see a boost in productivity andeffi ciency, but you will be helping people achieve more.

It’s important when evaluating your investment to consider replacement costs as well as regular cleaning

and maintenance, not only in materials and supplies but also the time required to properly maintain

your whiteboards.

While Heavy Use boards may be a larger initial investment, there is value in selecting a more premium

board for your organization over time, both monetarily and from a sustainability perspective.

Cleaning and Replacement Guidelines (depending on the type of surface you select)

Heavy Use

DuraMax® Porcelain

whiteboards are replaced

on average every 20 years

and require cleaning and

maintenance only occasionally.

Moderate Use

Prestige® Total Erase®

whiteboards are typically

replaced every 10 years

and require cleaning and

maintenance every other month.

Light Use

Melamine whiteboards on

average are replaced every

3 years and require monthly

cleaning and maintenance

at minimum.

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1st 3 Year Product Cost

5 Year Product Cost

20 YearProduct Cost

Best for heavy useDuraMax®Porcelain $990.55/yr $347.45/yr $218.83/yr $74.13/yr

Better formoderate use

Prestige® Total Erase®$691.74/yr $299.65/yr $221.23/yr $162.41/yr

Good for light useMelamine $572.27/yr $417.25/yr $280.21/yr $319.97/yr

YearProduct Cost

Lifecycle Cost

Lifecycle Cost of a Whiteboard

Value matters. We know you want to manage your total investment while providing the

right solution. The better the quality, the higher the value. If you buy right, you’ll see the

difference over time. After all, no one wants to be replacing whiteboards every few years.

maintenance only occasionally. maintenance every other month.

cleaning and maintenance

at minimum.

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Easily kept clean.

Ink will not penetrate DuraMax® Porcelain Surface.

DuraMax surface closeup

Moderate UseTotal Erase® Whiteboards

Ideal for meeting rooms, public spaces and personal use

• Resists staining and ghosting• Subtle grid pattern guides writing• Occasional use of cleaners is recommended

Heavy UseDuraMax® Porcelain Whiteboards

Ideal for frequently used conference/meeting rooms, common areas, factory fl oors and as heavy-use personal boards

• Effortlessly withstands the use and abuse of public areas • Will not scratch, dent, stain or ghost. Even accidental

permanent marker stains can easily be removed • Magnetic surface doubles as a bulletin board• Cradle to CradleCM Silver Certifi ed porcelain surface• Requires minimal cleaning

Light UseMelamine Whiteboards

Ideal for low-frequency personal use or low-traffi c public areas

• Not recommended for meeting rooms• Requires regular use of cleaners for optimal performance

Clean and condition boards regularly.

Magnetic

Magnetic whiteboard

writing surface doubles as

a bulletin board. Attach

communication without

damaging documents.

Total Erase® Surface

Premium surface with

superior erasing performance.

Occasional cleaning required.

DuraMax® Porcelain

Highest-quality,

hardwearing DuraMax®

Porcelain will not stain,

ghost, scratch or dent.

Requires minimal cleaning.

Grid

Subtle dotted grid

pattern guides

straight and precise

writing. Remains

invisible to audience.

Product Features

Select the Whiteboard thatMeets the Demands of Your Business

Aluminum Finish

3413825480 8’ x 4’

3413825470 6’ x 4’

3413825450 5’ x 3’

3413825440 4’ x 3’

3413825430 3’ x 2’

z-bracket hardware

Prestige Plus®

Mahogany Finish

3413854801 8' x 4'

3413854713 6' x 4'

3413854413 4' x 3'

3413854313 3' x 2'

easy mount hardware

Prestige Plus®

Mahogany Finish

3413854804 8' x 4'

3413855713 6' x 4'

3413855413 4' x 3'

3413855313 3' x 2'

easy mount hardware

Prestige Plus®

Graphite Finish

3413855477 6' x 4'

3413854457 4' x 3'

3413855437 3' x 2'

easy mount hardware

Prestige Plus®

Aluminum Finish

3413802838 8' x 4'

3413802837 6' x 4'

3413802836 4' x 3'

3413802835 3' x 2'

easy mount hardware

Chisel Tip

3413803479 Assorted, 4 pk

3413803476 Black, 4 pk

3413802888 Black, 12 pk

3413803963 Blue, 12 pk

3413803964 Red, 12 pk

3413800165 Green, 12 pk

Bullet Tip

3413803477 Assorted, 4 pk

Fine Tip

3413803478 Assorted, 4 pk

Euro®

Titanium Finish

3413854803 8' x 4'

3413855671 6' x 4'

3413855641 4' x 3'

3413855631 3' x 2'

pass-thru mounting

Melamine Aluminum

3413853800 8' x 4'

3413853700 6' x 4'

3413853500 5' x 3'

341385400 4' x 3'

3413853300 3' x 2'

3413853100 2' x 11/2'

Z-bracket hardware

Euro®

Titanium Finish

3413854806 8' x 4'

3413856720 6' x 4'

3413856420 4' x 3'

pass-thru mounting

PremiumMahogany

3413885100 4' x 4'

Large Surface Eraser 2642618013

Oversized eraser for effortless erasing. Versatile erasing material cleans both dry-erase boards and chalkboards, and is washable for longer life. Durable ergonomic handle.

GhostDuster®

Marker Board Eraser 3413820332

Cleans and conditions your whiteboard surface while erasing. Includes 16 disposable eraser pads.

Surface Saver™

Permanent Ink Eraser 2642618012

Erase permanent ink stains from whiteboard surfaces using specially formulated cleaner and convenient in-cap eraser. Remove stains quickly and easily with oversized cleaning surface. Simply open cap to dispense unique cleaning solution and wipe stains away for good with in-cap eraser.

BoardGear™ Marker Board Conditioner & Cleaner 3413855100

Clean, condition and restore any whiteboard with specially formulated cleaner that removes ink stains and ghosting in an instant. 8 oz. (250mL) bottle contains AP-certifi ed, non-toxic formula, ideal for any environment.

PremiumBlack

3413885400 4' x 4'

WalnutLaminate

3413887800 4' x 4'

MahoganyLaminate

3413884800 4' x 4'

Prestige Plus®

Aluminum Finish

3413854802 8' x 4'

3413855471 6' x 4'

3413855441 4' x 3'

3413855431 3' x 2'

easy mount hardware

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Invest in your organization’s success. Designed for superior performance and with elegant design, these boards connect ideas and increase collaboration. The easy-to-maintain DuraMax® Porcelain surface will not scratch, dent, stain or ghost, and looks new even after years of heavy use. The steel-backed porcelain creates a magnetic surface, doubling its uses for communication and collaboration needs. Our patented “Easy Mount” hanging system allows for quick and secure installation and attached marker tray conveniently stores markers and accessories. Comes complete with Quick Clips for posting documents and four Quartet® dry-erase markers. A variety of frame fi nishes and board sizes allow you to customize any meeting room with sophisticated style and high design.

Contemporary conference rooms require furniture that is both stylish and functional. Perfect for when collaboration is needed in high-profi le, heavy-use conference rooms or personal offi ces. Choose from wood-veneer or laminate cabinets with ultra-durable, ultra-smooth DuraMax® porcelain surface that will not scratch, dent, stain or ghost. Premium cabinets feature a matte white, retractable fi berglass projection screen. Post information on magnetic writing surface and convenient bulletin fabric lining inside cabinet doors. Elegant matched-grain doors look like they are cut from a single piece of wood and feature radius edges, full-length hinges and magnetic closures. Includes easy-to-use mounting system and fl ipchart holders.

Communicate boldly and never let your ideas dry out! EnduraGlide’s patented 3-chamber technology with three sealed chambers delivers consistent ink fl ow and smoother writing, always in strong, bold colour. The convenient see-through ink gauge shows exactly how much ink is left and the roll-resistant cap prevents markers from drifting out of sight. Quick-drying, non-toxic, low-odour ink is safe and easy to use. Ideal for use on whiteboards and nonporous surfaces.

Equip every meeting room with the supplies you need to keep any whiteboard surface looking its best! This convenient kit features 4 assorted chisel tip EnduraGlide® dry-erase markers, 1 foam eraser and 1.68 fl . oz. spray cleaner.

Quality working environments deserve hard-working, communication tools that combine attractive styling with excellent performance. The smooth Total Erase® surface will not stain or ghost and the dent-and scratch-resistant, easy-to-clean writing surface meets the demands of moderate-use environments. The subtle grid pattern helps keep your thoughts on track, guiding you to clearer, more effective communication. Our patented “Easy Mount” hanging system allows for quick and secure installation and an attached marker tray conveniently stores markers and accessories. Comes complete with Quick Clips for posting documents and a Quartet® dry-erase marker. Choose from a wide array of stylish frame fi nishes to suit your needs and preferences.

Delivers effective performance when planning and organization is needed in low-use personal environments. Simple, fl exible mounting system secures board to wall in 2 orientations. Extend surface life with regular cleanings using Quartet® cleaning solutions. Includes tray for marker storage and a Quartet® dry-erase marker.

DuraMax® Porcelain Whiteboards Conference Room Cabinets

EnduraGlide® Dry-Erase Markers EnduraGlide® Accessory Kit3413803922

Total Erase® Whiteboards

Standard Whiteboards

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Take care of your whiteboard investment and avoid costly downtime and meeting disruptions by ensuring you have the right tools and supplies in each of your meeting and conference rooms.

and 1.68 fl . oz. spray cleaner.

© 2010 ACCO Brands Canada Inc.

www.quartetkapture.com

Make meetings more productive with

Save time and eliminate work with the revolutionary collaboration tool that digitally captures and shares your ideas.

Kapture and share your ideas the second you put pen to paper!Take back time spent typing up notes and struggling to scan large fl ipchart pages. Digitally capture, save and email your notes in seconds.

Accomplish more. It’s technology that truly makes life easier.

• Plug and play solution is easy to use!

• Bluetooth® enabled device

• Up to 4 pens and 3 � ipchart pads can be used simultaneously

• Self-Adhesive Flipchart pages expand your writing surface

• Great for multiple users, using arange of colour

• Minimum system requirements: Windows® XP SP2 / Vista™ Windows® 7 or MAC OSX 10.5

Graphs, drawings and notes written on the digital � ipchart pad are instantlytransmitted to your PC using Bluetooth® technology. This intuitive system works the way you do.

Kapture™ Professional Kit3413823702

Ideal for Brainstorms and Breakout sessions.Contains: 3 Digital Pens, 4 Digital Flipchart Pads (120 sheets), 1 USB Receiver with software suite, 8 Ink Cartridges (2 of each color), 2 digital pen Carrying Cases.

Kapture™ Offi ce Kit3413823701

Everything you need for the average sized meeting room. Contains: 2 Digital Pens, 2 Digital Flipchart Pads (60 sheets), 1 USB Receiver with software suite, 6 Black Ink Cartridges, 1 digital pen Carrying Case.

Kapture™ Starter Kit3413823700

Enables you to get underway with Quartet Kapture™ Digital Flipcharts. Contains: 1 Digital Pen and Digital Flipchart Pad (30 sheets), 1 USB Receiver with software suite.

A 3413803862 Euro™ Premium Mobile Magnetic Dry-Erase Easel, 27”x 41”

B 3413803863 Euro™ Premium Magnetic Dry-Erase Easel, 27”x 41”

C 3413803864 Euro™ Magnetic Dry-Erase Easel, 27” x 39”

3413889603 Newsprint

3413889803 Plain Bond

3413889903 Lined Bond

3413889912 Graph Bond3413820100 DuraMax™ Easel, Graphite

3413859487 DuraMax™ Total Erase® Whiteboard Accessory

3413851901 Presentation Easel Carrying Case

Choose easels based on your meeting room design and mobility requirements. Mobile easels can be easily positioned in different areas of the room to facilitate discussion, or moved to other rooms as needed, while stationary easels are ideal for rooms with a standard layout. Talk to your Sales Representative for assistance on

our full line of easel solutions.

Sleek, matte aluminum fi nish easels for maximum style and durability with magnetic surfaces that double as bulletin boards. Adjustable hooks and clamp hold standard-sized fl ipcharts for easy sheet tear-away. Premium easels feature DuraMax® porcelain surfaces perfect for high-use environments, a folding accessory tray and 4 assorted Quartet® dry-erase markers. Standard easel features built-in marker and clip tray and 1 Quartet® dry-erase marker.

Lightweight fl ipchart easel with durable plastic construction resists damage for maximum durability in heavy-use environments. Combine with 27" x 34" DuraMax™ Total Erase® Whiteboard Accessory for an instant, highly durable writing surface. Spring-loaded fl ipchart retainer securely holds large fl ipchart pads in place. Self-contained pedestal base collapses into easel body for easy storage and mobility. Accessory compartment for supplies.

Keep extra pads on hand to ensure you don’t run out. 50 sheets per pad, gummed and punched at top to fi t all standard easels. Post-consumer recycled content: Newsprint 25%, Bond 15%. 24" x 36" size.

Euro™ Magnetic Dry-Erase Easels

DuraMax™ Presentation Easel Recycled Easel Pads

BA C

Streamline communication and encourage participation in any meeting room with fl exible, reversible mobile presentation easels. The Total Erase® surface will not stain or ghost in moderate-use environments. Subtle grid pattern keeps writing aligned and the double-sided easel quickly reverses to reveal a fresh writing surface so you can communicate without interruption. Equipped with fl ipchart pad holders, doubles its use as a collaboration tool. 4 smooth-running wheels that lock into place for stability. Includes a built-in accessory tray and 4 assorted Quartet® dry-erase markers.

Reversible Total Erase® Mobile EaselsBA

A 3413859463 Graphite Frame, 31” x 41”, Full Height 72”

B 3413859466 Neutral Frame, 6’ x 4’, Full Height 75’

Bluetooth Enabled Pens

USB Receiver

Supplies and Replacement Parts

3413823703 Self-Adhesive 30-Sheet Pad, 2pk

3413823704 Black Refi ll Cartridges

3413823705 Assorted Color Refi ll Cartridges

3413823706 Digital Marker Pen

3413823707 USB Receiver Replacement

C

Duracart™ 1857553019

Effective meetings rely on having the right equipment available when it’s needed. Get your meeting and conference rooms ready to share big ideas and big results with presentation equipment and accessories that work hard, enhance the message and decor so presenters can focus on what truly matters: the audience.

Don’t leave your presenters empty handed. Help them communicate with ease and make their point with confi dence.

A 3413803848 Euro™ Single Arm LCD Projector Cart

B 3413803849 Euro™ Double Arm LCD Projector / Laptop Cart

A 1857518276 MP2700G, Contour Graphite Grey

B 1857518288 MP2700B, Classic Steel Blue

3413857080 70" x 70" Portable Tripod Projection Screen

3413856080 60" x 60" Portable Tripod Projection Screen

3413869680 96" x 96" Wall/Ceiling Projection Screen

3413868480 84" x 84" Wall/Ceiling Projection Screen

3413867080 70" x 70" Wall/Ceiling Projection Screen

3413866080 60" x 60" Wall/Ceiling Projection Screen

3413860600 Wall Brackets

3413860700 Ceiling Brackets

Durable, adjustable 3-shelf all-purpose AV cart is guaranteed against stains, scratches, dents and rust. Fits monitors and projectors up to 27" and holds up to 100 lbs. of equipment. CSA-approved 3-outlet electrical strip with 15' cord for added portability and ease of use. 24" W x 18" D shelves can be assembled at 3 height settings: 26", 34"or 42". This hard-working, lightweight cart features wide, smooth-rolling 4-wheel base for easy mobility with 2 locking casters for added stability. Contemporary black fi nish.

Pen-style Class 2 laser pointer ideal for everyday standard use. High-impact black plastic construction for long-term use. Ideal for small venues, these pointers project a highly visible red dot up to 150 yards on any medium, and are visible in most room conditions. Class 2 pointers increase safety by reducing power and can be used in many restricted government and education facilities. Includes 2 AAA batteries.

This wireless presenter has a built-in Micro SD card reader and comes with a 2 GB memory card to store hundreds of presentations, giving you one less thing to worry about. The ultra-bright green laser is up to 10x more visible than red lasers to help you make your point. Features 2.4 GHz wireless with extended range up to 150 feet and controls PowerPoint® and Keynote® presentations with no drivers needed. Fits comfortably in the palm of your hand with an intuitive, comfortable four-button design.

Store your presentations right in your wireless presenter. Features 2 GB USB memory, comfortable, easy to use four-button design and 2.4 GHz technology for secure, reliable performance. Ideal for PowerPoint® and Keynote® presentations.

Remain in control of your presentation from up to 65 feet away with this easy to use presenter. Easy to use 4-button controls with 2.4 GHz wireless technology for secure and reliable performance. Receiver stores inside the device and acts as an on/off switch. Ideal for PowerPoint® and Keynote® presentations.

Handsome Class 3a laster pointers with pocket-clip in two elegant designs - contour and classic. Featuring a non-slip design, rubberized cushion grip to avoid fatigue during long sessions. Ideal for large meeting rooms, these pointers project a bright red laser dot up to 500 yards on any medium and are visible in all room conditions. Includes 2 AAA batteries.

Equip meeting rooms of any size with functional projection screens with a matte white surface and black border for a crisp, precise image. Choose from lightweight, portable tripod screens or mount wall/ceiling screens that blend into any interior. Screens feature reliable, heavy-duty screen retraction springs, and are fl ame retardant and mildew resistant for long-term value. Durable black metal cases protect your investment.

Designed for demanding multimedia, video and overhead projection, this modern high-contrast cinema projection screen delivers precise images for a guaranteed clear picture. Lightweight and portable, this 22 lb. screen expands from 50" to 74" high in an instant for easy viewing by all audience sizes and folds back into a sleek, durable case for storage or transport. Easy-to-use lift mechanism allows for set up with just one hand and sturdy, locking feet hold the screen in place. Modern Euro™ design provides sleek styling and maximum durability.

Sophisticated styling and maximum durability makes these carts ideal for presentations in any meeting and conference room. The projector platform adjusts from 32"to 47", tilts up to 15° and rotates 360° for ideal projection angles and easy viewing. Wide, smooth-rolling 4-wheel base promises easy mobility with 2 locking casters for added stability during presentations. Modern all-metal construction and sleek Euro™ matte aluminum and graphite fi nish adds fl air to your meeting room décor. Supports up to 22 lbs.

Rugged, adjustable 3-shelf all-purpose multimedia projector cart features a pull-out steel laptop shelf for maximum fl exibility. Constructed with a dent, scratch and stain resistant graphite plastic for heavy use. CSA-approved 3-outlet electrical strip with 15' cord and cable-management shelf holes for better portability and ease of use. Adjustable legs and shelves accommodate a variety presentation needs and wide, smooth-rolling 4-wheel base for easy mobility, with 2 locking casters for added stability. Contemporary black fi nish.

Class 2 Standard Laser Pointer 1857512020 - Black

Wireless Presenter Pro™

with Green Laser and SD Memory 8589672367

Wireless Presenterwith 1GB USB Flash Drive8589672336

Wireless Presenterwith Laser Pointer 8589633374

Comfort Laser Pointers

Projection Screens

Instant Cinema Portable Projection Screen 3413802859

Euro™ LCD Projector Carts

Duracart™ Multimedia Projector Cart 1857553050

BA

Wireless Presenter

Ultra bright green laser pointer for use on all screens including Plasma/LCD. Features 2.4 GHz wireless with extended range up to 150 feet and controls PowerPoint® and Keynote® presentations with no drivers needed. Inclues carrying case for safe storage.

Wireless Presenter Pro with Green Laser Pointer 8589672353

Brainstorming Made EasierTips for More Effective Meetings

1. Write everything down Write everything down when brainstorming. It’s often best to use 2 tools, like a whiteboard and an

easel/fl ipchart, to help keep everything in sight. This way everyone can see what territory has already been covered and what topics you will cover. Not only that, seeing everything posted might trigger some fresh ideas!

2. Create questions to keep ideas fl owing Develop a list of questions that you can pose to provoke the team to think in new ways if things slow

down. A few examples: If we had an unlimited budget, what would we do fi rst? If you were one of our customers, what would your priority be? What is the best customer service experience you’ve ever had, and how can we match that?

3. Prepare your participants Try to invite a diverse group of people to get many perspectives (both males and females, both

managers and directors, both accountants and engineers). Send background reading to the group ahead so they’ll be prepared to think out loud.

4. Appoint multiple note takers Have at least two people writing on a whiteboard or easel, and two people writing everything down to

send out as notes later. That way, even the note takers can participate without slowing down to wait for someone to fi nish writing.

5. Moderate to keep things positive It doesn’t help the fl ow of the meeting for someone to shoot ideas down, even ideas that seem far out,

so keep the tone light. Create different areas of the whiteboard (you can even get a whiteboard with a pre-printed grid pattern), or use different easel fl ipchart pads/pages, for ideas that are defi nitely do-able, possible, and “we can always hope”.

1. Make sure you need to meet If the objective is a one-way communication, sending an email or memo is faster and more effi cient. Meetings

are only required for two-way information sharing or for sharing sensitive information. They are best when your group needs to brainstorm, problem solve, discuss, debate and align on action steps.

2. Have a defi ned agenda and objectives Unclear objectives and lack of focus often means the meeting will wander in as many directions as there are

participants. Send out your agenda and list of expected outcomes to the participants ahead of time so everyone comes prepared to discuss the topic at hand. Use your whiteboard or easel to keep the agenda in sight to help focus the conversation.

3. Choose attendees carefully At times, lengthy meeting attendee lists can’t be avoided. When inviting participants, ensure your focus is on

who needs to be part of the discussion and decision-making process, and not on avoiding excluding anyone. Instead, use the “optional” setting in your meeting scheduling software for those participants and let them choose if they wish to be part of the dialogue. Participants who are invited for their information only should be copied on the meeting notes when they are distributed after the meeting so they are aware of decisions and action steps.

4. Share information in advance A leading drawback of meetings is using time to share information from previous meetings or to review

information with the group. Provide any relevant background information to your participants prior to the meeting so everyone comes prepared with the same knowledge and ready to discuss new ideas or information.

5. Start and end on time (or sooner) Habitually starting and ending meetings late sets an expectation for social dialogue and diminishes focus on

what needs to be accomplished in the time allotted. Ensure all meeting tools and supplies are set up and easily accessible prior to the meeting time. Hosting prompt, productive meetings shows respect for your participants’ time and they are more likely to attend meetings if you make them as short as possible. Keep a clock visible close by to assist.

6. Keep the conversation focused Begin the meeting by reviewing the priorities and agenda. Using your whiteboard or easel to post your agenda

and refer back to it will help focus the conversation. Ask participants to cooperate by setting aside their phones and other work to help accomplish the meeting objectives as quickly as possible. If other important topics arise that threaten to sidetrack your priorities, use a “parking lot” to record those issues for a future discussion.

7. Summarize and assign action steps Use your meeting room tools to record key points and action steps along the way. Too often meetings are

unproductive because attendees leave with different understandings of what was discussed and agreed upon, leading to rehashing the conversation another day. Always end your meetings with a summary of what was discussed, assign action steps and responsibilities to gain alignment, and distribute notes within 1 day of holding the meeting.

8. Evaluate and improve Periodically evaluate the effectiveness of your meetings and make a plan for further improvements. Seek advice

from your participants to give you feedback for continual improvement.

Interested in more great tips to help you Think, Organize, Communicate and Collaborate?

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