greater vancouver regional district utilities … · 2017-05-12 · that the gvs&dd board...

May 12, 2017

GREATER VANCOUVER REGIONAL DISTRICT

UTILITIES COMMITTEE

REGULAR MEETING

Thursday, May 18, 2017 9:00 am

2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia

A G E N D A1 1. ADOPTION OF THE AGENDA

1.1 May 18, 2017 Regular Meeting Agenda That the Utilities Committee adopt the agenda for its regular meeting scheduled for May 18, 2017 as circulated.

2. ADOPTION OF THE MINUTES

2.1 April 6, 2017 Regular Meeting Minutes

That the Utilities Committee adopt the minutes of its regular meeting held April 6, 2017 as circulated.

3. DELEGATIONS

4. INVITED PRESENTATIONS

5. REPORTS FROM COMMITTEE OR STAFF

5.1 2017 Water Wagon Schedule

Designated Speaker: Larina Lopez That the GVWD Board receive for information the report dated April 21, 2017, titled “2017 Water Wagon Schedule.”

5.2 Seymour Salmonid Society - Contribution Agreement Designated Speaker: Mike Mayers That the GVWD Board approve the renewal of the Contribution Agreement between the Greater Vancouver Water District and the Seymour Salmonid Society for a three-year term, and annual contribution amount of $125,000, commencing on January 1, 2018 and ending on December 31, 2020.

1 Note: Recommendation is shown under each item, where applicable.

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Utilities Committee Regular Agenda May 18, 2017

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5.3 BC Hydro Capilano Watershed Pole Replacement Project Designated Speaker: Jesse Montgomery That the GVWD Board receive for information the report dated April 10, 2017 titled “BC Hydro Capilano Watershed Pole Replacement Project.”

5.4 Award of Contract Resulting from RFP No. 17-049: Supply and Delivery of Sodium Hypochlorite Designated Speakers: Roy Moulder and Marilyn Towill That the GVWD Board authorize: a) The award of a contract in the amount up to $8,628,000 (exclusive of taxes) to

Brenntag Canada Inc. resulting from RFP No. 17-049 for Supply and Delivery of Sodium Hypochlorite; and

b) The Commissioner and the Corporate Officer to execute the contract.

5.5 Award of Project Management Support Services: Phase 2 – Detailed Design for Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project Designated Speakers: Roy Moulder and Jeff Chan That the GVS&DD Board authorize: a) Award of Project Management Support Services: Phase 2 - Detailed Design, in the

amount up to $2,576,205 (exclusive of taxes) to AECOM Canada Ltd., for the Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project; and

b) The Commissioner and the Corporate Officer to execute the required documentation.

5.6 Iona Island Secondary Wastewater Treatment Plant – Project Definition Phase

Designated Speaker: Fred Nenninger That the GVS&DD Board receive for information the report dated April 18, 2017, titled “Iona Island Secondary Wastewater Treatment Plant – Project Definition Phase”.

5.7 Region-wide Baseline for On-site Stormwater Management Designated Speaker: Fred Nenninger That the GVS&DD Board approve the Region-wide Baseline Criteria and Suggested Practices presented in the report dated April 19, 2017, titled “Region-wide Baseline for On-site Stormwater Management”, for use by GVS&DD members.

5.8 Liquid Waste Services Environmental Management and Monitoring Initiatives Designated Speaker: Andjela Knezevic-Stevanovic That the GVS&DD Board receive for information the report dated April 18, 2017 titled “Liquid Waste Services Environmental Management and Monitoring Initiatives”.

5.9 Managers’ Report Designated Speakers: Tim Jervis and Fred Nenninger That the Utilities Committee receive for information the “Managers’ Report” dated May 5, 2017.

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Utilities Committee Regular Agenda May 18, 2017

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6. INFORMATION ITEMS 7. OTHER BUSINESS

8. BUSINESS ARISING FROM DELEGATIONS

9. RESOLUTION TO CLOSE MEETING

That the Utilities Committee close its regular meeting scheduled for May 18, 2017 pursuant to the Community Charter provisions, Section 90 (1) (e), (g) and (2) (b) as follows:

“90(1) A part of the meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(e) the acquisition, disposition or expropriation of land or improvements, if the board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district;

g) litigation or potential litigation affecting the regional district;” and

“90 (2) A part of a meeting must be closed to the public if the subject matter being considered relates to one or more of the following:

b) the consideration of information received and held in confidence relating to negotiations between the regional district and a provincial government or the federal government or both and a third party.”

10. ADJOURNMENT/CONCLUSION

That the Utilities Committee adjourn/conclude its regular meeting of May 18, 2017.

Membership: Mussatto, Darrell (C) – North Vancouver City Jordan, Colleen (VC) - Burnaby Becker, John – Pitt Meadows Clay, Mike – Port Moody Fox, Charlie – Langley Township

Gambioli, Nora –West Vancouver Hicks, Robin – North Vancouver District Johnstone, Patrick – New Westminster McDonald, Bruce – Delta

Speirs, Craig – Maple Ridge Stevenson, Tim – Vancouver Steves, Harold - Richmond Woods, Dave – Surrey

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Minutes of the Regular Meeting of the MVRD Utilities Committee held on Thursday, April 6, 2017 Page 1 of 8

METRO VANCOUVER REGIONAL DISTRICT UTILITIES COMMITTEE

Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Utilities Committee held at 9:00 a.m. on Thursday, April 6, 2017 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Mayor Darrell Mussatto, North Vancouver City Vice Chair, Councillor Colleen Jordan, Burnaby Mayor John Becker, Pitt Meadows (arrived at 9:15 a.m.) Mayor Mike Clay, Port Moody Councillor Charlie Fox, Langley Township Councillor Nora Gambioli, West Vancouver (arrived at 9:02 a.m.) Councillor Robin Hicks, North Vancouver District Councillor Patrick Johnstone, New Westminster Councillor Bruce McDonald, Delta Councillor Craig Speirs, Maple Ridge Councillor Harold Steves, Richmond Councillor Dave Woods, Surrey MEMBERS ABSENT: Councillor Tim Stevenson, Vancouver STAFF PRESENT: Tim Jervis, General Manager, Water Services Fred Nenninger, Director, Policy, Planning and Analysis, Liquid Waste Services Carol Mason, Chief Administrative Officer Agata Kosinski, Assistant to Regional Committees, Board and Information Services 1. ADOPTION OF THE AGENDA

1.1 April 6, 2017 Regular Meeting Agenda It was MOVED and SECONDED That the Utilities Committee adopt the agenda for its regular meeting scheduled for April 6, 2017 as circulated.

CARRIED

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2. ADOPTION OF THE MINUTES 2.1 March 9, 2017 Regular Meeting Minutes

It was MOVED and SECONDED That the Utilities Committee adopt the minutes of its regular meeting held March 9, 2017 as circulated.

CARRIED 3. DELEGATIONS

No items presented.

4. INVITED PRESENTATIONS 4.1 Hugh Fraser, Deputy Director, Engineering, Corporation of Delta regarding

Monitoring Water Salinity Hugh Fraser, Deputy Director, Engineering, Corporation of Delta, provided the Committee with a presentation on monitoring water salinity in the Fraser River.

9:02 a.m. Councillor Gambioli arrived at the meeting. 9:15 a.m. Mayor Becker arrived at the meeting.

In response to questions, members were updated on the flow of the river in cubic meters per second; salinity issues on Westham Island; impact of deepening of the Fraser River beyond 11 meters in depth; and the predicted high costs of a desalination plant. Presentation material titled “Monitoring Water Salinity: Metro Vancouver Utilities Committee April 6, 2017” is retained with the April 6, 2017 Utilities Committee agenda.

5. REPORTS FROM COMMITTEE OR STAFF

5.1 Membership in the Canadian Water Network Report dated March 27, 2017 from Inder Singh, Director, Policy, Planning and Analysis, Water Services, and Fred Nenninger, Director, Policy, Planning and Analysis, Liquid Waste Services, recommending that the GVWD and GVS&DD join the Canadian Water Network. It was MOVED and SECONDED That the GVWD/GVS&DD Board authorize Greater Vancouver Water District/Greater Vancouver Sewerage and Drainage District to join the Canadian Water Network as outlined in the report dated March 27, 2017, titled “Membership in the Canadian Water Network”.

CARRIED

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5.2 Water Supply Forecast and Water Consumption Update for Summer 2017 Report dated March 23, 2017 from Inder Singh, Director, Policy, Planning and Analysis, Water Services, and Marilyn Towill, Acting Director, Operations and Maintenance, Water Services, providing an annual update on the current water supply and water consumption situation in advance of the approaching summer peak demand period. It was MOVED and SECONDED That the GVWD Board receive for information the report dated March 23, 2017 titled “Water Supply Forecast and Water Consumption Update for Summer 2017”.

CARRIED

5.3 Regional Water Conservation Campaign 2017 Report dated March 19, 2017 from Larina Lopez, Division Manager, Corporate Communications, External Relations, updating the Committee on the 2017 regional water conservation campaign. It was MOVED and SECONDED That the GVWD Board receive for information the report dated March 19, 2017 titled “Regional Water Conservation Campaign 2017”.

CARRIED

5.4 Status of Utilities Capital Expenditures to December 31, 2016 Report dated March 23, 2017 from Frank Huber, Director, Major Projects, Management Systems and Utility Services, Water Services, and Mark Ferguson, Director, Project Delivery, Liquid Waste Services, reporting on the status of the utilities capital expenditures. Frank Huber, Director, Major Projects, Management Systems and Utility Services, Water Services, and Mark Ferguson, Director, Project Delivery, Liquid Waste Services, provided members with a presentation on the capital expenditures within both Water and Liquid Waste Services. The presentation highlighted the following projects: the Port Mann Water Supply Tunnel, South Delta Main No. 1 Replacement, Port Mann Main No. 2 (North), Coquitlam Bulk Sodium Hypochlorite Conversion, Clayton Reservoir, E2 Shaft Replacement, Sapperton Pump Station, Ongoing Electrical Upgrades, South Surrey Interceptor Johnston Road Section, Annacis Island Waste Water Treatment Plant, Cogeneration Engines, Iona Island Wastewater Treatment Plant Solids Handling Building, and Northwest Langley Phase 1 Secondary Clarifiers. Presentation material titled “Capital Expenditure Summary: Utilities Committee Presentation” is retained with the April 6, 2017 Utilities Committee agenda.

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It was MOVED and SECONDED That the GVWD and GVS&DD Boards receive for information the report dated March 23, 2017 titled “Status of Utilities Capital Expenditures to December 31, 2016”.

CARRIED

5.5 2016 GVWD Quality Control Annual Report Report dated March 6, 2017 from Rosanna Yau, Superintendent, Water Services Laboratories, Water Services, providing the Board with a summary of the 2016 GVWD Quality Control Annual Report on drinking water quality. Rosanna Yau, Superintendent, Water Services Laboratories, Water Services, provided members with a presentation on the Metro Vancouver water quality. The presentation outlined the GVWD 2016 Quality Control Annual Report, highlighting source water quality, Capilano, Seymour, and Coquitlam turbidity, Seymour Capilano Filtration Plant, Guideline for Canadian Drinking Water Quality: filtered water, monthly filter effluent turbidity, Coquitlam Water Treatment Plant, secondary disinfection, distribution system water quality, disinfection by-products, trihalomethanes, and haloacetic acids.

Presentation material titled “GVWD 2016 Quality Control Annual Report” is retained with the April 6, 2017 Utilities Committee agenda. It was MOVED and SECONDED That the GVWD Board receive for information the report dated March 6, 2017 titled “2016 GVWD Quality Control Annual Report”.

CARRIED

5.6 Award of Phase B – Design-Build Procurement Consulting Services for the Lions Gate Secondary Wastewater Treatment Plant Pump Station and Conveyance Project Report dated March 15, 2017 from Phil Trotzuk, Chief Financial Officer and Paul Dufault, Project Manager, Lions Gate Secondary Wastewater Treatment Plant, Liquid Waste Services, requesting authorization by the GVS&DD Board to award Phase B, Design-Build Procurement consulting services in the amount up to $2,000,000 (exclusive of taxes) to the Phase A consultant, AECOM Canada Ltd. for the Lions Gate Secondary Wastewater Treatment Plant Pump Station and Conveyance Project. It was MOVED and SECONDED That the GVS&DD Board authorize: a) Award of Phase B, Design-Build Procurement Consulting Services in the

amount up to $2,000,000 (exclusive of taxes) to the Phase A consultant, AECOM Canada Ltd., for the Lions Gate Secondary Wastewater Treatment Plant Pump Station and Conveyance Project; and

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CARRIED

5.7 Award of Contract for Design-Build-Finance Contract Implementation Consulting Services for the Lions Gate Secondary Wastewater Treatment Plant Project Report dated March 15, 2017 from Phil Trotzuk, Chief Financial Officer and Paul Dufault, Project Manager, Lions Gate Secondary Wastewater Treatment Plant, Liquid Waste Services, requesting authorization by the GVS&DD Board to award Design-Build-Finance Contract Implementation Consulting Services in the amount up to $9,084,157 (exclusive of taxes) to AECOM Canada Ltd. for the Lions Gate Secondary Wastewater Treatment Plant Project. It was MOVED and SECONDED That the GVS&DD Board authorize: a) Award of a contract in the amount up to $9,084,157 (exclusive of taxes) to

AECOM Canada Ltd. for Design-Build-Finance Contract Implementation Consulting Services for the Lions Gate Secondary Wastewater Treatment Plant Project; and


CARRIED

5.8 Impact of Cigarette Butts on Aquatic Life Report dated from Andjela Knezevic-Stevanovic, Director, Environmental Management and Quality Control, Liquid Waste Services, reporting back to the Utilities Committee and GVS&DD Board on the results of a literature search on the potential impact of cigarette butts on aquatic life. Members offered comments about the opportunity to launch a public awareness campaign to educate the public of the harmful effects of cigarette butts. Main Motion It was MOVED and SECONDED That the GVS&DD Board receive for information the report dated March 6, 2017, titled “Impact of Cigarette Butts on Aquatic Life”. Members discussed the need for further attention and study of this matter; and suggested that this issue be referred to the Zero Waste Committee for their input and consideration.

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Amendment to the Main Motion It was MOVED and SECONDED That the Utilities Committee amend the Main Motion by adding the following part b) at the end of the motion: b) refer the report to the Zero Waste Committee for further

consideration. CARRIED

Question on the Main Motion as Amended Question was then called on the Main Motion as amended and it was

CARRIED The Main Motion as amended now reads as follows:

“That the GVS&DD Board: a) receive for information the report dated March 6, 2017, titled “Impact of

Cigarette Butts on Aquatic Life”; and b) refer the report to the Zero Waste Committee for further consideration.”

5.9 Fraser Sewerage Area Amendment – 6625 60th Avenue – Corporation of Delta

Report dated March 2, 2017 from Ed von Euw, Senior Engineer, Policy Planning and Analysis, Liquid Waste Services, responding to a request from the Corporation of Delta for the GVS&DD Board to amend the Fraser Sewerage Area (FSA) to include the building footprints at 6625 60th Avenue in Delta. It was MOVED and SECONDED That the GVS&DD Board approve an amendment of the Fraser Sewerage Area to include the building footprints on the property located at 6625 60th Avenue, Delta as shown on District Drawing SA-2376 Sheet 90.

CARRIED

5.10 2017 – 2030 Liquid Waste Sewer Area Household Cost Projections Report dated March 28, 2017 from Phil Trotzuk, Chief Financial Officer providing the GVS&DD Board with a summary of the updated household costs for each of the four sewer areas within the GVS&DD service area based on the federal and provincial governments grant funding confirmed for the replacement of the Lions Gate Wastewater Treatment Plant. It was MOVED and SECONDED That the GVS&DD Board receive for information the report dated March 28, 2017, titled “2017 – 2030 Liquid Waste Sewer Area Household Cost Projections”.

CARRIED

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5.11 Lions Gate Secondary Wastewater Treatment Plant: Engagement and Communications Activities and New Name Report dated March 28, 2017 from Andrea Winkler, Program Manager, Public Involvement, Liquid Waste Services, and Fred Nenninger, Director, Policy Planning and Analysis, Liquid Waste Services, providing an update on engagement activities and introducing the new name for the new treatment facility. It was MOVED and SECONDED That the Utilities Committee receive for information the report dated March 28, 2017 titled “Lions Gate Secondary Wastewater Treatment Plant: Engagement and Communications Activities and New Name”.

CARRIED

5.12 Managers’ Report Report dated March 27, 2017 from Tim Jervis, General Manager, Water Services, and Simon So, General Manager, Liquid Waste Services, providing the Utilities Committee with an update on the status of the Committee’s key priorities within the 2017 Work Plan. The members of the committee were canvased about their preference for touring the facilities of Annacis Island Wastewater Treatment Plant and the Seymour Capilano Water Filtration Plant. Members expressed a preference for two separate half day tours. It was MOVED and SECONDED That the Utilities Committee receive for information the “Managers’ Report” dated March 27, 2017.

CARRIED

6. INFORMATION ITEMS No items presented.

7. OTHER BUSINESS No items presented.

8. BUSINESS ARISING FROM DELEGATIONS No items presented.

9. RESOLUTION TO CLOSE MEETING No items presented.

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10. ADJOURNMENT/CONCLUSION It was MOVED and SECONDED That the Utilities Committee conclude its regular meeting of April 6, 2017.

CARRIED

(Time: 10:43 a.m.) ____________________________ ____________________________ Agata Kosinski, Darrell Mussatto, Chair Assistant to Regional Committees 21263929 FINAL

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5.1

To: Utilities Committee From: Larina Lopez, Division Manager, Corporate Communications, External Relations

Department Date: April 21, 2017 Meeting Date: May 18, 2017 Subject: 2017 Water Wagon Schedule RECOMMENDATION That the GVWD Board receive for information the report dated April 21, 2017, titled “2017 Water Wagon Schedule.” PURPOSE To provide the GVWD Board with the preliminary 2017 event schedule for Metro Vancouver’s Water Wagon. BACKGROUND Since 2011, Metro Vancouver has provided the Water Wagon and an associated outreach team for events hosted by members of the Greater Vancouver Water District (GVWD) and other public events within the GVWD throughout late spring and summer. Events are recruited through event planners, the Municipal Water Coordinators Committee, municipal communications staff, and the REAC Water Sub-Committee. Criteria used to select events include regional representation, the anticipated number of attendees, length of event, opportunities for engagement, and availability and access to GVWD water on site. The objectives of the Metro Vancouver Water Wagon outreach program are to:

• highlight the region’s water quality and the need for water conservation, and encourage tap water over bottled water;

• provide Metro Vancouver’s tap water messaging to diverse audiences; • safely and effectively provide tap water at regionally representative events; • disseminate information about relevant Metro Vancouver campaigns; and • appropriately respond to additional inquiries raised by event attendees.

This report provides an overview of the preliminary 2017 Water Wagon schedule as identified in the 2017 Utilities Committee Work Plan. 2017 WATER WAGON The 2017 preliminary event schedule for the Water Wagon (Attachment 1) includes 54 event days in the operating season, from May 27 to September 24. Event recruitment will continue throughout the spring and summer and requests are encouraged. To increase public engagement with Metro Vancouver’s tap water messaging, an interactive exhibit is currently being constructed to accompany the Water Wagon at events. The exhibit will provide

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2017 Water Wagon Schedule Utilities Committee Meeting Date: May 18, 2017

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information about the unique nature and quality of Metro Vancouver’s water source, the treatment and distribution of tap water, and an activity highlighting opportunities for household water conservation. These topics support the objectives of the Water Wagon outreach program, as well as Metro Vancouver’s water conservation campaign. ALTERNATIVES This is an information report. No alternatives are presented. FINANCIAL IMPLICATIONS The Water Wagon outreach program forms part of the 2017 Water Services Communications Program. A budget of $130,000 has been allocated including community outreach at events, maintenance of the Water Wagon and trailer, and exploration of additional opportunities to enhance outreach and engagement. The Water Services Communications Program is managed by the External Relations Department. SUMMARY / CONCLUSION An important component of Metro Vancouver’s Board Strategic Plan includes communication and outreach initiatives to promote the quality of the region’s tap water and to ensure water resources are conserved and used efficiently. The Metro Vancouver Water Wagon outreach program is an important initiative to meet these objectives. The Metro Vancouver Water Wagon will continue to attend public events in the region to provide opportunities for outreach and resident engagement on topics related to water conservation and quality. The Water Wagon is available to members of the GVWD. The 2017 preliminary event schedule includes 54 event days in the operating season (May to September); however, event recruitment is ongoing and requests are encouraged. Attachment 1. 2017 Water Wagon Preliminary Event Schedule 6516361

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2017 Water Wagon Preliminary Event Schedule -DRAFT Date Event Name Municipality Event

Days May 27 Port Coquitlam Public Works Open

House Port Coquitlam 1

May 28 Dunbar Salmonberry Days Community Fair

Vancouver 1

June 3 West Vancouver Community Days West Vancouver 1 June 4 Blue Ridge Community Days North Vancouver

District 1

June 10 Mini Maker Faire Vancouver 1 June 11 Italian Day Vancouver 1 June 17 Langley Community Day City of Langley 1 June 18 Car Free Main Street Vancouver 1 June 21 National Aboriginal Day at Trout Lake Vancouver 1 June 24 to June 25 Vancouver Dragon Boat Festival Vancouver 2 June 26 to June 27 Boundary Bay Beach Bonanza Delta 2 July 1 Canada Day Township of Langley 1 July 2, July 3, August 4, 11, 18

Vancouver Aquarium Vancouver 5

July 8 to July 9 Tour de Delta Delta 2 July 15 Electrafest Vancouver 1 July 16 Edmonds City Fair Burnaby 1 July 20 Mayor’s Croquet Tournament Port Coquitlam 1 July 22 to July 23 Fusion Festival Surrey 1 July 29 to July 30 Maple Ridge/Pitt Meadows Country

Fair Maple Ridge/Pitt Meadows

2

August 5 to August 6 Powell Street Festival Vancouver 2 August 7 Burnaby Village BC Day Burnaby 1 August 10 Willingdon Community Fair Burnaby 1 August 12 to August 13

Slide the City & Car Free Day City of North Vancouver

2

August 19 to September 4

PNE Eco Alley Vancouver 15

September 9 TBD TBD 1

September 10 Ma Murray Day Anmore 1 September 16 GETI Festival Maple Ridge 1 September 17 Terry Fox Day Port Moody 1

September 23 Riverfest New Westminster New Westminster 1 September 24 Maple Ridge World Rivers Day Maple Ridge 1

Total Planned Event Days 2017: 54

Attachment 1

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5.2 To: Utilities Committee From: Mike Mayers, Division Manager, Watershed Operations & Protection Date: April 10, 2017 Meeting Date: May 18, 2017 Subject: Seymour Salmonid Society - Contribution Agreement RECOMMENDATION That the GVWD Board approve the renewal of the Contribution Agreement between the Greater Vancouver Water District and the Seymour Salmonid Society for a three-year term, and annual contribution amount of $125,000, commencing on January 1, 2018 and ending on December 31, 2020. PURPOSE The purpose of this report is to seek Board authorization for renewal of the Contribution Agreement with the Seymour Salmonid Society for a three-year term. BACKGROUND At its September 19, 2014 meeting, the GVWD Board adopted the following resolution:

That the GVWD Board approve the Contribution Agreement between the Greater Vancouver Water District and the Seymour Salmonid Society for a three-year term, and annual contribution of $125,000, commencing on January 1, 2015 and ending on December 31, 2017.

This report is being brought forward at this time in order to obtain Board approval prior to preparation of the 2018 GVWD budget. SEYMOUR SALMONID SOCIETY The Seymour Salmonid Society was established in 1987 to restore salmonid populations in the Seymour River Watershed to self-sustaining levels and to educate the public on the importance of protecting salmon and steelhead as well as the habitat they rely on. GVWD has provided an annual contribution to the Seymour Salmonid Society to cover core operating costs since 1996. GVWD has a current three-year Contribution Agreement with the Seymour Salmonid Society for $125,000 annually, which expires at the end of 2017. AGREEMENT TERMS AND CONDITIONS A Contribution Agreement is deemed appropriate for this funding arrangement as the work of the Seymour Salmonid Society supports the GVWD Drinking Water Management Plan (DWMP) and Joint Water Use Plan (JWUP) fisheries objectives for the Seymour River system. Below is an overview of key elements included in the renewal Agreement.

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Seymour Salmonid Society - Contribution Agreement Utilities Committee Meeting Date: May 18, 2017

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Term • The term of the proposed agreement is for three years commencing on January 1, 2018 and

ending on December 31, 2020. Funding • Funding for the Seymour Salmonid Society in the amount of $125,000 will be included in the 2018

GVWD budget. Services to GVWD • Provide a sustainable hatchery program in the production of fry and smolts to be released into

the Seymour River system. • Deliver educational school programs to classes that are effectively linked to current school

curriculum and to GVWD’s Drinking Water Management Plan and Joint Water Use Plan. • Monitor and collect data on adult fish returns and out migrating smolts. • Create stewardship links with local NGO’s. • Funds are used to hire society staff, administer hatchery programs, purchase equipment and

supplies, and leverage additional donations and support from other sources. Annual Reporting • The Seymour Salmonid Society will submit an annual report to the GVWD by January 31 for the

previous year’s operations. Termination • There is provision for early termination by GVWD on 6 months’ notice, or immediate termination

in the event of bankruptcy or if funds are used in a manner contrary to the agreement or not in the public’s interest.

ALTERNATIVES 1. That the GVWD Board approve the renewal of the Contribution Agreement between the Greater

Vancouver Water District and the Seymour Salmonid Society, for a three-year term, and annual contribution of $125,000, commencing on January 1, 2018 and ending on December 31, 2020.

2. That the Committee receive for information the report dated April 10, 2017, titled “Seymour

Salmonid Society - Contribution Agreement” and provide alternate direction to staff. FINANCIAL IMPLICATIONS If the Board approves Alternative 1, annual funding in the amount of $125,000 for the Seymour Salmonid Society will be included in the annual GVWD Budget under the Watershed & Environmental Management Program for 2018 through 2020. SUMMARY / CONCLUSION The GVWD has a current three-year Contribution Agreement with the Seymour Salmonid Society for $125,000 annually, which expires at the end of 2017. The Seymour Salmonid Society plans and manages fish culture and education programs for K-12 spanning more than one fiscal year. A three-year renewal agreement provides a measure of stability enabling smooth planning, program development and delivery. This will be seen by other donors as

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Seymour Salmonid Society - Contribution Agreement Utilities Committee Meeting Date: May 18, 2017

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evidence of an enduring partnership between the Seymour Salmonid Society and GVWD, thereby creating potential for leveraging additional funds and in-kind support. A Contribution Agreement is deemed appropriate for this funding arrangement as the work of the Seymour Salmonid Society supports the GVWD Drinking Water Management Plan and Joint Water Use Plan fisheries objectives as it pertains to the Seymour watershed. Staff recommend approval of Alternative 1. Attachment 1. Seymour Salmonid Society Contribution Agreement 2018-2020

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CONTRIBUTION AGREEMENT

THIS AGREEMENT made the _______ day of _______ 2017 BETWEEN:

GREATER VANCOUVER WATER DISTRICT 4330 Kingsway

Burnaby, BC V5H 4G8

("GVWD")

AND:

SEYMOUR SALMONID SOCIETY P.O Box 52221

North Vancouver, BC V7J 3V5

(the "Recipient")

WHEREAS: A. The Recipient is a non-profit organization that is responsible for operating the Seymour River Fish

Hatchery and Education Centre. One of the objects of the Recipient is to enhance native fish populations in the upper and lower reaches of the Seymour River system.

B. The Recipient has requested to receive, and GVWD has agreed to provide, funds to the Recipient

for a purpose beneficial to the community or an aspect of the community; and

C. The work of the Recipient enhances fish productivity on the Seymour River, supporting GVWD’s Drinking Water Management Plan and Joint Water Use Plan fisheries objectives.

NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises, terms and conditions to be hereinafter contained (the receipt and sufficiency of which are hereby acknowledged), the parties hereto covenant and agree each with the other as follows:

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1.0 INTERPRETATION

In this Agreement the following terms have the following meanings:

“Agreement” means this agreement and the appended schedules.

“Proposal” means the proposal put forth by the Recipient to GVWD for funds for a specific purpose or service to be carried out by the Recipient as set out in Schedule ‘A’ of the Agreement.

“Services” means the services as set out in the Proposal.

2.0 TERM

The term of this Agreement will commence on January 1, 2018, and end on December 31, 2020, (the “Term”) unless otherwise terminated as provided herein.

3.0 SERVICES 3.1 The Recipient shall only use the funds provided in accordance with Article 4.0 (the “Funds”)

to provide Services in accordance with the terms and conditions of this Agreement.

3.2 The Recipient shall, at GVWD’s written request, provide all information required to enable GVWD to evaluate, using the criteria set out in Schedule B, the Recipient’s provision of the Services.

3.3 The Recipient will provide the Services under the terms of the Agreement subject to any applicable bylaws of GVWD and applicable legislation and regulations and in a manner consistent with any applicable guidelines provided by GVWD.

3.4 GVWD must approve any changes to the Proposal or Services in writing prior to the changes

being made during the Term. 3.5 If the Recipient makes changes without the prior approval of GVWD pursuant to section 3.4,

GVWD may, at its sole discretion, withdraw the Funds and immediately terminate the Agreement.

4.0 FUNDING AND PAYMENT

4.1 GVWD has agreed to provide the Funds to support the Recipient’s provision of the Services, in accordance with section 4.3.

4.2 The payment of Funds is subject to GVWD being satisfied that the Recipient will perform the

Services in accordance with the Proposal and all requirements under the Agreement.

4.3 GVWD shall pay by cheque in two equal installments, the sum of $125,000.00 per annum in the following manner for the provision of the Services:

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(a) First installment of $62,500.00 on or before June 30;

(b) Second installment of $62,500.00 on or before December 31.

5.0 REPORTING

The Recipient shall present an annual report to GVWD on or before January 31 of the year following the year in which the Funds were received. The annual report shall include at a minimum:

(a) a summary of operating results showing revenues and expenditures to

December 31 of the preceding year; and

(b) a brief narrative summary reviewing the goals, objectives and the results achieved for the year; including the challenges, program cancellations, and significant issues addressed.

6.0 TAXES

It is the Recipient’s responsibility to determine whether or not it has to be registered for GST and/or PST purposes. The amount of funding provided in this Agreement includes any GST and/or PST which may be payable by GVWD. Any liability for GST and/or PST required in respect of this Agreement will be the responsibility of the Recipient.

7.0 SEPARATE FUNDS AND FINANCIAL STATEMENTS 7.1 The books of account of the Recipient shall be kept in accordance with Generally Accepted

Accounting Practices.

7.2 The Funds provided under Article 4.0 in this Agreement shall be accounted for separately from any other funds of the Recipient and shall be separated in its books of account.

7.3 GVWD may, in its sole discretion, require that the Recipient maintain a separate bank account

for GVWD funds and revenues from the Services and to keep all operating revenues and expenditures pursuant to this Agreement separate from other activities that may be undertaken by the Recipient from time to time.

8.0 RIGHT OF AUDIT

At any time, GVWD may give to the Recipient written notice that it desires its representative to examine the books of account of the Recipient, and the Recipient shall produce for examination to such representative within ten days after receipt of such notice, its books of account, and the said representative shall have a right of access to all records, documents, books, accounts and vouchers of the Recipient and shall be entitled to require from the Directors and Officers of the Recipient such information and explanations as, in his/her opinion, may be necessary to enable the staff to report to GVWD Board on the financial position of the Recipient.

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9.0 INDEMNITY AND RELEASE 9.1 The Recipient shall indemnify and save harmless GVWD from and against all actions, causes

of action, claims, liabilities, damages, losses, costs, legal fees, fees, fines, charges or expenses which GVWD may incur, be threatened by or be required to pay by reason of or arising out of the provision of the Services by the Recipient, the Recipient’s use of any facility where Services are provided, the breach by the Recipient of any term of this Agreement, or by the Recipient’s contravention of any law, enactment or regulation of a federal, provincial or local government.

9.2 The Recipient releases GVWD, its elected officials, appointed officers, employees and agents from and waives any claim, right, remedy, action, cause of action, loss, damage, expense, fee or liability which the Recipient may have against any or all of them in respect of an act of GVWD in relation to this Agreement except insofar as such claim, right, remedy, action, cause of action, loss, damage, expense, fee or liability arises from the negligence of GVWD, its elected officials and appointed officers, employees, agents or contractors.

9.3 This section shall survive the expiry or sooner termination of this Agreement. 10.0 DIRECTORS

At all times, while this Agreement is in force, a representative of GVWD nominated by GVWD, shall be entitled to attend any or all meetings of the Board of Directors of the Recipient.

11.0 TERMINATION 11.1 GVWD may terminate this Agreement immediately without notice to the Recipient should:

(a) the Recipient, in the sole discretion of GVWD, fail to perform any of its obligations or covenants hereunder and such failure shall continue beyond thirty (30) days from delivery by GVWD to the Recipient of written notice specifying the failure and requiring remedy thereof;

(b) the Recipient make an assignment in bankruptcy or is declared bankrupt; or

(c) GVWD, in its sole discretion, determines that the Funds are being used in a manner contrary to the Proposal or the public interest.

11.2 GVWD may terminate this Agreement upon giving one hundred and eighty (180) days written

notice to the Recipient.

11.3 If GVWD terminates the Agreement for any reason, the Recipient shall immediately return any Funds that have not been spent on providing the Services. The Recipient will provide a full accounting of all Funds not returned.

11.4 The Recipient may terminate this Agreement upon giving thirty (30) days written notice to GVWD should the Recipient, for any reason, be unable to meet its obligations with respect to the provision of the Services as set forth in this Agreement.

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11.5 Upon termination by the Recipient, the Recipient shall immediately return any Funds that have not been spent on providing the Services. The Recipient will provide a full accounting of all Funds not returned.

12.0 NOTICE

12.1 It is hereby mutually agreed that any notice required to be given under this Agreement will

be deemed to be sufficiently given:

(a) if delivered at the time of delivery; and

(b) if mailed from any government post in the Province of British Columbia by prepaid registered mail addressed as follows: To Metro Vancouver: Mike Mayers Division Manager, Watershed Operations & Protection-Water Services 4330 Kingsway Burnaby, BC V5H 4G8 To the Recipient: Shaun Hollingsworth, President Seymour Salmonid Society P.O Box 52221 North Vancouver, BC V7J 3V5

12.2 Unless otherwise specified herein, any notice required to be given under this Agreement by

any party will be deemed to have been given if mailed by prepaid registered mail, sent by facsimile transmission, or delivered to the address of the other party set forth above or at such other address as the other party may from time to time direct in writing, and any such notice will be deemed to have been received if mailed or faxed, seventy-two (72) hours after the time of mailing or faxing and if delivered, upon the date of delivery. If normal mail service or facsimile service is interrupted by strike, slow down, force majeure or other cause, then a notice sent by the impaired means of communication will not be deemed to be received until actually received, and the party sending the notice must utilize any other such services which have not been so interrupted or must deliver such notice in order to ensure prompt receipt thereof.

13.0 AUTHORIZATION

The execution and delivery of this Agreement and the completion of the transactions contemplated by this Agreement, if any, have been duly and validly authorized by all necessary corporate action of the Recipient, and this Agreement constitutes a legal, valid and binding obligation of the Recipient enforceable against the Recipient in accordance with its terms and the persons signing this Agreement on the Recipient’s behalf are duly authorized to do so.

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14.0 TIME

Time is of the essence in this Agreement. 15.0 BINDING

In consideration of being granted the Funds, the Recipient agrees to be bound by the terms and conditions of this Agreement, and if the Recipient represents a group or organization, the Recipient agrees to inform all responsible persons associated with the group or organization of the terms and conditions of this Agreement.

16.0 ASSIGNMENT

The Recipient may not assign this Agreement in whole or in part without the prior written consent of GVWD.

17.0 ENUREMENT

This Agreement will ensure to the benefit of and be binding upon the parties hereto and their respective heirs, administrators, executors, successors and permitted assignees.

18.0 RELATIONSHIP OF PARTIES

No provision of this Agreement shall be construed to create a partnership or joint venture relationship, an employer-employee relationship, a landlord-tenant, or a principal-agent relationship.

19.0 WAIVER

The waiver by a party of any failure on the part of the other party to perform in accordance with any of the terms or conditions of this Agreement is not to be construed as a waiver of any future or continuing failure, whether similar or dissimilar.

20.0 AMENDMENTS

This Agreement may not be modified or amended except by the written agreement of the parties.

21.0 WHOLE AGREEMENT

The whole agreement between the parties is set forth in this document and no representations, warranties or conditions, express or implied, have been made other than those expressed.

22.0 LANGUAGE

Wherever the singular, masculine and neuter are used throughout this Agreement, the same is to be construed as meaning the plural or the feminine or the body corporate or politic as the context so requires.

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23.0 CUMULATIVE REMEDIES

No remedy under this Agreement is to be deemed exclusive but will, where possible, be cumulative with all other remedies at law or in equity.

24.0 GOVERNING LAW AND JURISDICTION

This Agreement is to be construed in accordance with and governed by the laws applicable in the Province of British Columbia and the parties attorn to the exclusive jurisdiction of the courts of British Columbia.

25.0 COUNTERPARTS

This Agreement may be executed in counterpart with the same effect as if both parties had signed the same document. Each counterpart shall be deemed to be an original. All counterparts shall be construed together and shall constitute one and the same Agreement.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. For the GREATER VANCOUVER WATER DISTRICT __________________________________ Carol Mason, Commissioner For the SEYMOUR SALMONID SOCIETY __________________________________ Shaun Hollingsworth, President

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SCHEDULE ‘A’

SEYMOUR SALMONID SOCIETY PROPOSAL

GOAL To restore salmonid populations in the Seymour River Watershed to self-sustaining levels and to educate the public on the importance of protecting salmon and steelhead as well as the habitat they rely on. OBJECTIVES

• Enhance fish populations in the Seymour River by collecting adult fish for brood stock, spawning the fish, incubating the eggs and raising the fry until they can be released back into the upper and lower reaches of the Seymour system.

• Host annual special events for the public, to assist in educating the residents of Vancouver on the importance of native fish populations, the role of hatcheries and the significance of the Seymour River in maintaining fish species.

• Monitor adult fish returns to determine program success. • Deliver an education program for elementary school classes in the region. • Raise additional funding beyond GVWD’s contribution to complete the Society’s annual

program. • Create stewardship links with local NGOs.

THE PLAN The Seymour Salmonid Society will complete its annual fish production program as specified by Department of Fisheries and Oceans Canada (DFO), while integrating relevant messages originating from the GVWD’s Drinking Water Management Plan and Joint Water Use Plan into its public education programs. THE SERVICES A. Provide a sustainable hatchery program in the production of fry and smolts to be released into

the Seymour system targeting numbers and species as directed by DFO. Estimated targets as follows:

• 60,000 coho smolts • 60,000-120,000 coho fry • 30,000-45,000 steelhead smolts • 500,000 chum fry • 500,000 pink fry

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B. Monitor and collect data on adult fish returns and out migrating smolts.

• Provide an annual report on program success to GVWD.

C. Deliver educational school programs to classes that are effectively linked to current school curriculum and to GVWD’s Drinking Water Management Plan and Joint Water Use Plan.

• Submit an annual report to DFO, Ministry of Environment (MoE) and to GVWD on program

success. D. Leverage GVWD’s contribution of $125,000 by:

• Applying for relevant grants to assist in funding general services. • Sourcing and applying for funding for Seymour River Estuary Restoration and Rockslide

Mitigation Projects. • Continuing to secure core funding from DFO.

E. Host public special events, and participate in public outreach showcasing the Society’s work in

the Seymour system.

• Host an open house inviting funding partners, local, Regional, Provincial and Federal politicians and general public.

• Participate and host public outreach on the North Shore. F. Create stewardship links with local NGOs.

• Host annual meeting with North Vancouver stewardship groups. • Provide fry for local school district to support “Salmon in the Classroom” program.

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SCHEDULE ‘B’

EVALUATION CRITERIA

Provide GVWD with an annual report by January 31 of each year detailing the previous year’s activities including, but not limited to: A. Numbers of fry and smolts raised and released into the Seymour system and fish culture

success. B. Summary of Seymour River heath as it relates to populations and returns. C. Overview on education programs. D. Summary of other funding partner initiatives and financials to year end.

E. Details on special events and public outreach program.

F. Stewardship initiates and activities.

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5.3

To: Utilities Committee From: Jesse Montgomery, Program Manager, Environmental Management, Water Services Date: April 10, 2017 Meeting Date: May 18, 2017 Subject: BC Hydro Capilano Watershed Pole Replacement Project RECOMMENDATION That the GVWD Board receive for information the report dated April 10, 2017 titled “BC Hydro Capilano Watershed Pole Replacement Project.” PURPOSE To provide the Committee and Board with information on a BC Hydro utility pole replacement project within their statutory right-of-way through the Capilano Watershed. BACKGROUND Water Services staff have been meeting with BC Hydro staff and their consultants who are currently in the design phase of a comprehensive utility pole replacement project in the Capilano Watershed. Detailed design has advanced to a point where there is sufficient information available to provide an information report to the Utilities Committee and GVWD Board. BC HYDRO INFRASTRUCTURE IN THE CAPILANO WATERSHED BC Hydro has a statutory right-of-way (SRW) through the Capilano Watershed for electrical transmission. A 1932 agreement and 1949 amending indenture between the Bridge River Power Company (BC Hydro) and GVWD, for a term of 99 years, allows for the SRW. The SRW crosses both GVWD fee simple lands and Crown lands under the 1927 GVWD 999-year lease agreement for the Capilano and Seymour Watersheds.

As shown in Attachments 1 and 2, the BC Hydro SRW consists of two side-by-side sets of transmission lines, north - south through the length of the Capilano Watershed, plus a short additional section from east - west. The SRW is 30 meters (98 feet) in width and covers approximately 21 kilometres. The structures being replaced are wood poles which date back to early 1960s installation and have been assessed as requiring replacement due to deteriorated condition. The pole replacement project is currently in the design phase with construction expected to commence in 2018, during scheduled electrical outages, and be complete in 2019 or 2020. Construction will consist of the replacement of 71 existing structures, each typically comprised of two or three wood poles and associated infrastructure (e.g. bracing and anchors).

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BC Hydro Capilano Watershed Pole Replacement Project Utilities Committee: May 18, 2017

Page 2 of 2

Environmental and Watershed Protection Measures GVWD staff have met with BC Hydro staff and consultants to discuss the pole replacement project. To alleviate GVWD staff concerns regarding potential chemical contamination associated with chromated copper arsenate (CCA), a common wood preservative, BC Hydro will be replacing the existing wood poles with fibreglass reinforced polymer (FRP) structures. This option is highly preferred by GVWD staff for both environmental and water quality protection measures. Project works are currently planned to be primarily conducted with helicopter access which will further help mitigate environmental impacts caused by disturbances such as access roads and creek crossings. Regular meetings between staff and BC Hydro in the project planning phase will occur to address issues such as archaeological assessments and mitigating environmental disturbance and water quality impacts. For example, precautionary measures associated with helicopter refueling locations and soil remediation following removal of the existing wood poles are currently being discussed. Construction activities will be monitored by BC Hydro staff and consultants, and GVWD staff to ensure works and protection measures proceed as planned. ALTERNATIVES This is an information report. No alternatives are presented. FINANCIAL IMPLICATIONS There are no financial implications to Metro Vancouver associated with the BC Hydro pole replacement project in the Capilano Watershed. Monitoring and design review can be accommodated within the existing Watersheds and Environmental Management Program budget. SUMMARY / CONCLUSION BC Hydro is currently in the design phase of a comprehensive pole replacement project through their statutory right-of-way within the Capilano Watershed. The construction phase of the project, which includes the replacement of 71 wooden structures with new fiberglass reinforced polymer (FRP) structures, is expected to commence in 2018 with completion expected in 2019 or 2020.

Metro Vancouver staff will continue to collaborate with BC Hydro and their consultants in the design and construction phases of the Capilano Watershed pole replacement project to ensure appropriate environmental and water quality protection measures are implemented. Attachments 1: Location of BC Hydro SRW through the Capilano Watershed 2: Photos of BC Hydro SRW in the Capilano Watershed 21307624

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Attachment 1

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BC Hydro SRW in the lower Capilano Watershed. Wood pole structures at left in each photo are typical of structures slated for replacement.

Attachment 2

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5.4

To: Utilities Committee From: Roy Moulder, Division Manager, Purchasing & Risk Management, Financial Services Marilyn Towill, Director - Operations & Maintenance, Water Services Date: April 24, 2017 Meeting Date: May 18, 2017 Subject: Award of Contract Resulting from RFP No. 17-049: Supply and Delivery of Sodium

Hypochlorite RECOMMENDATION That the GVWD Board authorize: a) The award of a contract in the amount up to $8,628,000 (exclusive of taxes) to Brenntag Canada

Inc. resulting from RFP No. 17-049 for Supply and Delivery of Sodium Hypochlorite; and b) The Commissioner and the Corporate Officer to execute the contract. PURPOSE This report is to advise the GVWD Board of the results of the Request for Proposal RFP No. 17-049 Supply and Delivery of Sodium Hypochlorite and to recommend award of the contract in the amount up to $8,628,000 (exclusive of taxes) to Brenntag Canada Inc. BACKGROUND Pursuant to the Officers and Delegation Bylaw No. 284, 2014 (Bylaw) and the Procurement and Real Property Contracting Authority Policy (Policy), procurement contracts which exceed a value of $5 million require the approval of the Board of Directors. This report is being brought forward to the Utilities Committee to consider a recommendation to the GVWD Board to award a contract for the Supply and Delivery of Sodium Hypochlorite. PROJECT DESCRIPTION Sodium hypochlorite is used by Water Services for disinfection at the Seymour-Capilano Filtration Plant, Coquitlam Water Treatment Plant and the secondary disinfection facilities. To a lesser amount, Liquid Waste Services uses sodium hypochlorite for disinfection at the Lions Gate, Lulu Island and Annacis Island Wastewater Treatment Plants. RFP No. 17-049 - Supply and Delivery of Sodium Hypochlorite was publicly advertised on Metro Vancouver’s and BC Bid web sites on February 2, 2017. The RFP closed on February 28, 2017, with submissions from three proponents.

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Award of Contract Resulting from RFP No. 17-049: Supply and Delivery of Sodium Hypochlorite Utilities Committee Meeting Date: May 18, 2017

Page 2 of 2 The following compliant bids were received (exclusive of taxes):

Company

Total Proposed Price (total for 5 years of supply)

(exclusive of taxes)

Brenntag Canada Inc. $8,628,000

Univar Canada Ltd. $10,319,000

ClearTech Industries Inc. $12,434,000 ALTERNATIVES 1. That the GVWD Board authorize:

a) The award of a contract in the amount up to $8,628,000 (exclusive of taxes) to Brenntag Canada Inc. resulting from RFP No. 17-049 for Supply and Delivery of Sodium Hypochlorite; and

b) The Commissioner and the Corporate Officer to execute the contract.

2. That the GVWD Board terminate RFP 17-049: Supply and Delivery of Sodium Hypochlorite, and provide direction to staff for an alternate course of action.

FINANCIAL IMPLICATIONS If the GVWD Board approves Alternative 1, a contract will be awarded to Brenntag Canada Inc. in the amount up to $8,628,000 (exclusive of taxes). This amount is within the overall budget. The proposal submitted by Brenntag Canada Inc. is the highest ranked and has the lowest cost. The GVWD Board has the choice not to proceed with Alternative 1 but staff will need further direction in relation to the procurement process. Continuous uninterrupted supply of Sodium Hypochorite is critical for treatment of both potable water and wastewater. SUMMARY / CONCLUSION An RFP was issued for the Supply and Delivery of Sodium Hypochlorite. The Proposal from Brenntag Canada Inc. is the highest ranked, has the lowest cost and met all the requirements of the RFP. It is recommended that in response to RFP No. 17-049 that the Boards of Directors authorize the Commissioner and the Corporate Officer to award and execute a contract to Brenntag Canada Inc. for the Supply and Delivery of Sodium Hypochlorite in the amount up to $8,628,000 (exclusive of taxes). 21292477

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To: Utilities Committee From: Roy Moulder, Division Manager, Purchasing and Risk Management, Financial Services Jeff Chan, Division Manager, Project Delivery, Liquid Waste Services Date: May 4, 2017 Meeting Date: May 18, 2017 Subject: Award of Project Management Support Services: Phase 2 – Detailed Design for

Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project RECOMMENDATION That the GVS&DD Board authorize: a) Award of Project Management Support Services: Phase 2 - Detailed Design, in the amount up to

$2,576,205 (exclusive of taxes) to AECOM Canada Ltd., for the Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project; and

b) The Commissioner and the Corporate Officer to execute the required documentation. PURPOSE This report is to request authorization by the GVS&DD Board to award Project Management Support Services (PMSS): Phase 2 - Detailed Design, in the amount up to $2,576,205 (exclusive of taxes) to AECOM Canada Ltd., for the Annacis Island Wastewater Treatment Plant (AIWWTP) Stage 5 Expansion Project. BACKGROUND Pursuant to the Greater Vancouver Sewage and Drainage District Officers and Delegation Bylaw No. 284, 2014 (the Bylaw) and the Procurement and Real Property Contracting Authority Policy (the Policy), procurement contracts which exceed a value of $5 million require the approval of the Board of Directors. For multi-phase consultancy contracts, the Policy provides that the value of the contract is the anticipated total value of the services to be provided over all phases, excluding taxes. PROJECT DESCRIPTION The AIWWTP Stage 5 Expansion Project is a major capital project required to increase the plant capacity to serve a population of up to 1.5 million from 1.2 million. The project’s budget is currently at $580 million in the 2017 Liquid Waste Services Long Range Plan. The project will be implemented in two phases. Phase 1 consists of the following major scope items:

• Ten new pre-aeration tanks and associated conveyance channels; • Five new primary sedimentation tanks and associated conveyance channels; • Two solids contact tanks and associated conveyance channels; • Six secondary clarifiers and associated conveyance channels; • Expanded primary and secondary odour control facilities.

Phase 1 detailed design is complete with main construction to begin in 2017.

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Award of Project Management Support Services: Phase 2 – Detailed Design for Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project

Utilities Committee Meeting Date: May 18, 2017 Page 2 of 3

In parallel with the Phase 1 main construction, the project will be commencing detailed design for the following Phase 2 work scope:

• Influent pump and influent screen; • Two new gravity thickeners; • Two new centrifuges; • New heat exchangers for digesters.

Separate construction contracts will be issued for the Phase 2 work scope in 2018 and 2019. This contract was initially awarded in 2013 prior to the adoption of the current procurement policy and was reported to the Finance Committee, at their meeting held in February 2014. The report indicated that the contract was awarded, as a result of a Request For Proposal, to the highest ranked proponent who coincidentally provided the lowest cost, that the anticipated value of the contract for all phases of the work was estimated to be $10,676,677 (exclusive of taxes) and that the initial award was for the first phase at a cost of $2,248,398. The contract was subsequently amended for the next phase in June 2015 and the contract value was increased by $2,235,790 for Phase 1 – Construction. The current contract value is $4,664,590 representing the previous 2 awards for Phase 1 Design, Phase 1 Construction and $180,402 in change orders for additional services not originally identified in the RFP scope of work. This report is being brought forward to the Utilities Committee to consider a recommendation to the GVS&DD Board to award AECOM Canada Ltd. the next phase of project management support services work, Phase 2 - Detailed Design. The fee for this phase increases the contract value by $2,576,205 to an amended total of $7,240,795 and includes escalation per the agreement. In order to proceed with the project, authorization to proceed with Phase 2 - Detailed Design is being sought at this time. ALTERNATIVES 1. That the GVS&DD Board authorize:

a) Award of Project Management Support Services: Phase 2 - Detailed Design, in the amount up to $2,576,205 (exclusive of taxes) to AECOM Canada Ltd., for the Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project; and


2. That the GVS&DD Board terminate the contract with AECOM Canada Ltd. resulting from Request for Proposal (RFP) No. 13-093, and direct staff to report back to the GVS&DD Board with options for an alternate course of action.

FINANCIAL IMPLICATIONS If the GVS&DD Board approves Alternative 1, project management support services for Phase 2 - Detailed Design, the amount of $2,576,205 will be added to the contract with AECOM Canada Ltd. increasing the overall contract value to $7,240,795. This amount is within the $10.7 million budget allocated for project management support services for the Project.

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Award of Project Management Support Services: Phase 2 – Detailed Design for Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project

Utilities Committee Meeting Date: May 18, 2017 Page 3 of 3

The GVS&DD Board has the choice not to proceed with Alternative 1, however, staff will need further direction in relation to the project. The delay associated with Alternative 2 will pose a risk that AIWWTP will not meet the requirement for increased capacity, which could impact the plant’s ability to comply with its Operational Certificate requirements. SUMMARY / CONCLUSION An RFP was issued in 2013 for project management support services for the Annacis Island Wastewater Treatment Plant Stage 5 Expansion Project and the Cogeneration Back-up Power projects. It was contemplated that the work would be undertaken in seven parts. A contract was awarded to the highest-ranked proponent, AECOM Canada Ltd. They have now completed Phase 1 - Detailed Design and are currently providing services for Phase 1 – Construction on the Stage 5 Project. It is recommended that the GVS&DD Board authorize the Commissioner and the Corporate Officer to execute and award the work for Phase 2 - Detailed Design, to AECOM Canada Ltd., in the amount up to $2,576,205 (exclusive of taxes) for the Stage 5 Project, resulting in an overall contract value of $7,240,795. 20797559

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To: Utilities Committee From: Fred Nenninger, Director, Policy, Planning and Analysis, Liquid Waste Services Date: April 18, 2017 Meeting Date: May 18, 2017 Subject: Iona Island Secondary Wastewater Treatment Plant – Project Definition Phase RECOMMENDATION That the GVS&DD Board receive for information the report dated April 18, 2017, titled “Iona Island Secondary Wastewater Treatment Plant – Project Definition Phase”. PURPOSE To update the GVS&DD Board on the work plan for the Project Definition Phase for the upgrade of the Iona Island Wastewater Treatment Plant to secondary level treatment. BACKGROUND In May 2011, Metro Vancouver’s Integrated Liquid Waste and Resource Management Plan was approved by the BC Minister of Environment. The plan states that the Iona Island upgrade should be completed within 20 years. The Federal Wastewater Systems Effluent Regulation that became law in 2012 requires the plant be upgraded by no later than December 31, 2030. This report is being brought forward to advise the Board that staff are proceeding with the Project Definition Phase of the Iona Island Secondary Wastewater Treatment Plant project. PROJECT DEFINITION PHASE The existing Iona Island Wastewater Treatment Plant serves the Vancouver Sewerage Area (VSA), comprising a population of approximately 680,000 and includes the City of Vancouver as well as lands in the City of Burnaby and the City of Richmond. It also includes the University Endowment Lands, the University of British Columbia and the reserve lands of the Musqueam Indian Band and Squamish Nation. The plant was designed and constructed during the late 1950s and early 1960s and commissioned in 1963. It was built using the standards at the time and has undergone expansions and improvements over the years. It continues to provide a primary level of treatment to comply with its current provincial Operational Certificate and federal Transitional Authorization. Effluent is discharged through a deep sea outfall into the Strait of Georgia. The Project Definition Phase will fully define the scope of the Iona Island Secondary Wastewater Treatment Plant that will be built on the site to replace the existing primary treatment plant. It will discharge secondary level effluent by no later than 2030 via the existing outfall to the Strait of Georgia to meet the regulatory requirement and timeline. The project will be named the Iona Island Secondary Wastewater Treatment Plant to distinguish it from the existing plant. Following completion of the project in 2030 the name will revert to the Iona Island Wastewater Treatment Plant.

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Iona Island Secondary Wastewater Treatment Plant – Project Definition Phase Utilities Committee Meeting Date: May 18, 2017

Page 2 of 8

Project Goals and Objectives The overall goal of the Project Definition Phase for the plant at Iona Island is to demonstrate Metro Vancouver’s vision and commitment to sustainability as described in the Integrated Liquid Waste and Resource Management Plan and provide leadership through the design of a facility that will serve the Vancouver Sewerage Area for the remainder of the century. Three key goals that will be used to guide the Project Definition Phase are: • Meet all regulatory requirements for secondary quality effluent. • Demonstrate Metro Vancouver’s vision and commitment to sustainability by incorporating

relevant options for resource recovery. • Integrate the new plant into the community and local park environment, such that it builds

community capacity and provides educational opportunities. A Project Definition Report will be prepared that will define the complete scope of the work and include a conceptual design, timeline, cost estimate and a recommended procurement approach for the design and construction phase. Project Design Process An Integrative Design Process (IDP) will be used for the Project Definition Phase to best fulfill Metro Vancouver’s goals for this project. The IDP process was successfully used to deliver the Lions Gate Secondary WWTP Project Definition Phase. A structured decision making (SDM) framework will also be used to break down components for analysis and provide transparency in decision making. It will facilitate identifying objectives, evaluating alternatives, clarifying tradeoffs and structuring information for selection of the final design solutions.

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Project Structure The project communication structure is shown in the chart below.

A technical team will be assembled to complete the Project Definition Phase in consultation with the project stakeholders and First Nations (see Attachment 1). Project Milestones As shown in the table below, the work of the project technical team is subdivided into nine steps with each step signified by milestones for which major deliverables are completed. These deliverables will be in the form of technical memoranda, interim reports or workshops which will address specific topic areas and provide information that will document the rationale for the creation of the conceptual

Municipalities Government Agencies

First Nations Community Engagement

Interdepartmental Project Team

Utilities Committee (Lead Committee)

GVS&DD Board of Directors

Commissioner

Steering Committee

Consultants Expert Advisors

Project Management Team

Regional Parks Committee (Informed Committee)

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design. The final deliverable will be the Project Definition Report which will summarize the overall conceptual design as detailed in the technical memos and interim reports.

Step Milestones Project Initiation Project Initiation Report Project Planning Project Management Plan Project Team Alignment Workshop 1 – Goals, Objectives, Process Project Scope Definition Workshop 2 – Objectives Hierarchy & Evaluation Plant Concepts Identification Workshop 3 – Plant Concepts

Plant Concept Identification Tech Memo Plant Concepts Workshop 4 – Plant Concept Evaluation & Screening

Plant Concepts Summary Tech Memo Plant Build Scenarios Workshop 5 – Plant Build Scenarios Evaluation

Plant Build Scenarios Summary Tech Memo Preferred Conceptual Design Workshop 6 – Preferred Plant Conceptual Design

Preferred Conceptual Design Tech Memo Project Definition Report Workshop 7 – Review Draft Report

Draft Final Report Workshop 8 – Final Report Presentation Final Report

Stakeholder Consultation and First Nations Engagement The Consultation and Communications Strategy for this project reflects Metro Vancouver’s commitment to consult and communicate on major plans, projects, and initiatives.

The following are objectives of the Consultation and Communications Strategy for the Project Definition Phase:

1. Strengthen relationships and build trust with potentially impacted and interested groups. 2. Work with Vancouver Sewerage Area (VSA) municipalities to promote a strong community

engagement process. 3. Work with First Nations with an interest in the Project. 4. Provide opportunities for meaningful participation and input at key-decision points throughout

the process through varied engagement mechanisms. 5. Provide clear, concise, and accurate project information. 6. Ensure transparency and accountability through documentation, regular reporting out to

participants, and demonstration of how input was used to inform decision making.

The consultation and communications process will be structured to ensure that all parties with an interest in liquid waste management or the potential to be affected by construction and operations of the project have an opportunity for input and receive relevant project information. The process will focus on groups within the region: Metro Vancouver members, government agencies, First Nations, special interest groups and the public. The emphasis will be on stakeholders within the local study

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area: businesses, residents and property owners near the project site; and those who come to utilize the area. Project Timeline The timeline for the new plant consists of three main phases. It starts with the Project Definition Phase, followed by detailed design and construction and completes with commissioning the new plant. The project definition work is being scheduled for completion in 2019. It will include a decision regarding project procurement that will allow the project to proceed to the detailed design and construction phase. The plant is to be fully operational by December 2030.

Design and Construction Procurement The Project Definition work will include the assessment of the options and a recommendation on the best procurement alternative for the detailed design and construction phase. The provincial and federal governments have agencies in place to evaluate the implementation of large infrastructure projects as potential public-private partnerships (PPP). The PPP delivery model is an alternative to more traditional models that have been used to deliver large infrastructure projects. The typical PPP models relevant to the Iona Island project are:

• Design – Build – Finance, where the private sector brings equity or funding to the project during

construction. • Design – Build - Finance – Maintain – Operate, where long-term operating contracts are also put

in place for a specific component(s).

The PPP delivery model in no way implies privatization of the utility service. Facilities are always retained under public ownership and control. In consideration of providing project funding, the provincial and federal governments have programs in place for the implementation of large infrastructure projects. As part of the Project Definition Phase, opportunities to obtain funding for the design and construction of the new plant will be explored. Project Reporting As part of the project management process, a project progress report will be prepared and presented to the Utilities Committee and Board on a quarterly basis. As necessary, or as requested, additional reports to communicate key information or decisions will be prepared and presented. At appropriate

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times the progress reports will also be presented to the Finance and Intergovernment Committee, Regional Parks Committee and any other committee as recommended by the Utilities Committee. ALTERNATIVES This is an information report. No alternatives are presented.

FINANCIAL IMPLICATIONS Since 2011 the budget has carried the Board’s approval of $16.5 million, which was established as the initial budget under the authorizations for capital expenditures for the commencement of the Iona Island project definition work. These funds will be used to hire a multi-disciplined consulting team consisting of architectural, engineering and environmental specialists; cost consultants, construction and procurement experts; and to undertake any further specified geotechnical and environmental site investigations. SUMMARY / CONCLUSION In May 2011, Metro Vancouver’s Integrated Liquid Waste and Resource Management Plan was approved by the BC Minister of Environment. The plan requires that the Iona Island upgrade should be completed within 20 years. The Federal Wastewater Systems Effluent Regulation requires that the plant be upgraded by no later than December 31, 2030. The Project Definition Phase will fully define the scope of the Iona Island Secondary Wastewater Treatment Plant that will be built on the site to replace the existing primary treatment plant. It will discharge secondary level effluent by 2030 via the existing outfall to the Strait of Georgia to meet the regulatory requirement and timeline. Three key goals that will be used to guide the Project Definition Phase are: • Meet all regulatory requirements for secondary quality effluent. • Demonstrate Metro Vancouver’s vision and commitment to sustainability by incorporating

relevant options for resource recovery. • Integrate the plant into the community and local park environment, such that it builds community

capacity and provides educational opportunities. An Integrative Design Process (IDP) will be used for the Project Definition Phase to best fulfill Metro Vancouver’s goals for this project. A structured decision making (SDM) framework will be used to break down components for analysis and provide transparency in decision making. A technical team will be assembled to complete the Project Definition Phase in consultation with the project stakeholders and First Nations (see Attachment 1). The project definition work is being scheduled for completion by 2019. It will include a decision regarding project procurement that will allow the project to proceed to the detailed design and construction phase. The plant is to be fully operational by December 2030. As part of the project management process, a project progress report will be prepared and presented to the Utilities Committee and Board on a quarterly basis.

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The Iona Island Secondary Wastewater Treatment Plant is a large project for which the Project Definition Phase will fully define the project scope, including a comprehensive cost estimate and a recommendation for how best to procure its design and construction. Attachment: 1. Integrative Design Process 18113757

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ATTACHMENT

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To: Utilities Committee From: Fred Nenninger, Director, Policy Planning and Analysis, Liquid Waste Services

Department Date: April 19, 2017 Meeting Date: May 18, 2017 Subject: Region-wide Baseline for On-site Stormwater Management RECOMMENDATION That the GVS&DD Board approve the Region-wide Baseline Criteria and Suggested Practices presented in the report dated April 19, 2017, titled “Region-wide Baseline for On-site Stormwater Management”, for use by GVS&DD members. PURPOSE This report seeks approval from the GVS&DD Board for the Region-wide Baseline Criteria for on-site stormwater management as required to fulfil Metro Vancouver’s stormwater action (1.1.12d) and to support its GVS&DD members’ stormwater action (1.1.20), as identified in the GVS&DD Integrated Liquid Waste and Resource Management Plan (ILWRMP) approved by the BC Minister of Environment. BACKGROUND Since the late 1990s, GVS&DD staff and the Stormwater Interagency Liaison Group (SILG) have worked to conduct research and identify sustainable approaches to better manage stormwater in a growing region. To mitigate the impacts that urban growth has on the ecological health of the region’s waterways, GVS&DD members committed in the updated, May 2010, ILWRMP to “update municipal bylaws to require on-site stormwater management sufficient to meet criteria established in municipal integrated stormwater plans or baseline region-wide criteria” (ILWRMP, Action 1.1.20). In addition, Metro Vancouver committed to work with its members to “establish region-wide baseline criteria for on-site rainfall management including variations for localized geology, rainfall and watershed conditions” (ILWRMP, Action 1.12.1d). On October 8, 2015, the Utilities Committee directed staff to consult with stakeholders, including homebuilder and relevant industries, on the proposed criteria and supporting implementation options for a region-wide baseline for on-site stormwater management. The Region-wide Baseline Criteria and Suggested Practices were endorsed by the Regional Engineers Advisory Committee at their April 7, 2017 meeting and are now being brought forward to the Committee and Board for approval. BASELINE DEVELOPMENT Technical The Baseline identifies the level of on-site stormwater management needed to typically mitigate the collective impacts that development and redevelopment have on the ecology of watersheds and waterways in Metro Vancouver. It was developed collaboratively in consideration of the research

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Region-wide Baseline for On-site Stormwater Management Utilities Committee Meeting Date: May 18, 2017

Page 2 of 4

carried out by Metro Vancouver and its members through the Stormwater Interagency Liaison Group (SILG) and may be used by GVS&DD members to fulfil their stormwater bylaws commitment in the ILWRMP. The recommended Baseline and its development process are described in detail in Reference 1, and summarized in Attachment 1, “Region-wide Baseline for On-site Stormwater Management”. It consists of two components: Baseline Criteria which are the performance objectives; and Suggested Practices, the best management practices able to achieve the performance objectives. Metro Vancouver worked with SILG to identify municipal needs and requirements for the Baseline. A Baseline limited to single-lot residential redevelopment and new development (single-family, duplex and triplex land uses) was found to have minimal duplication with members’ existing municipal stormwater management initiatives. As well, having options for on-site stormwater management for single-lot residential development would be beneficial to members as they review and update their stormwater management requirements per their ILWRMP commitments. Stormwater management consultants were contracted to determine appropriate Baseline performance criteria and suitable on-site stormwater management practices that could mitigate long-term water quality and quantity impacts and be installed at the time single-lot residential properties are developed or redeveloped. While municipal and Metro Vancouver’s research determined that managing 40% of the rainfall from a 1 in 2 year return frequency storm is a suitable technical performance criterion, workable practices to meet the criterion needed to be developed. Options for suitable stormwater management practices were evaluated to identify those that were feasible to implement and cost effective. SILG members support the use of practices such as additional topsoil and the redirection of roof downspouts to vegetation as the most favorable means to meeting the performance criteria. For topsoil, its total recommended depth is 450 mm, compared to current landscaping best practices which typically range from 150 mm to 300 mm. Consultation Metro Vancouver developed the Baseline by consulting and collaborating with municipal engineering, planning and inspection staff as well as with architects, landscape professionals and home builders. A summary of the consultation process is provided in Attachment 2, “Consultation Summary – Region-wide Baseline for On-site Stormwater Management” and additional details of the consultation process are contained in Reference 2, “Minimum Requirements for Stormwater Management on Single-lot Residential Developments – Industry Consultation Summary” and Reference 3, “Region-wide Baseline for Onsite Stormwater Management – Stormwater Interagency Liaison Group and Municipal Consultation Summary”. Cost Considerations Municipal input was used to identify Suggested Practices with low municipal administrative resource needs. These are paired with options with low construction costs. Limiting impervious area, increasing the minimum topsoil depth and redirecting roof downspouts to permeable areas were identified as options that were low cost and that could be readily inspected. While the incremental costs for topsoil and roof lead redirection are estimated to be $2,200 for a 33’ x 122’ lot and $4,300 for a 66’ x 122’ lot, these costs represent a small percentage of construction

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costs. If homebuilders have sufficient lead time to consider the cost in their business cases, building lots can be valued more accurately during the land acquisition phase and profit risk mitigated. RECOMMENDED BASELINE The Baseline consists of the Baseline Criteria and Suggested Practices. These are summarized as follows: Baseline Criteria The Baseline has two criteria. Criterion 1 is to improve rainwater runoff quality through the use of best management practices. Criterion 2 is to reduce the amount of rainwater runoff by limiting runoff volume to 40% of the 1 in 2 year storm of 24 hour duration. These criteria are translated into Suggested Practices which can be used as a guideline by GVS&DD members. Suggested Practices To achieve Baseline Criterion 1 (improve rainwater runoff quality), all paved areas will either: drain to a permeable surface, such as soil, vegetation or gravel; use pervious paving; or collect and drain runoff through a sump prior to discharging to storm sewer. To achieve Baseline Criterion 2 (reduce runoff quantity), municipalities can require single-lot development that has a maximum 70% total impervious area, a minimum topsoil depth of 450mm, and disconnected downspouts, or they can specify effective alternatives. Where these are not possible, impractical or do not provide sufficient on-site rainwater management, municipalities may need to consider site specific alternatives or possibly relaxing requirements for some sites. Use by Members The Baseline is intended to serve as a guideline for GVS&DD members who may use it in place of, or along with their own integrated stormwater management plan criteria when updating their stormwater management bylaws. While the Baseline is intended to be relevant region-wide, variations in local geology, rainfall and topography within and among communities necessitate flexibility on the part of members by allowing locally appropriate alternatives to be used when the Baseline is impractical or unsuitable. For example, lowland areas with high water tables can have limited capacity to infiltrate stormwater, and therefore the Baseline may not be suitable for such areas. ALTERNATIVES 1. That the GVS&DD Board approve the Region-wide Baseline Criteria and Suggested Practices

presented in the report dated April 19, 2017, titled “Region-wide Baseline for On-site Stormwater Management”, for use by GVS&DD members.

2. That the GVS&DD Board receive for information the report dated April 19, 2017, titled “Region-

wide Baseline for On-site Stormwater Management”, and provide alternate direction to staff. FINANCIAL IMPLICATIONS If the Board approves Alternative 1, the financial implications are primarily municipal legal and administrative costs related to the updating of municipal stormwater management bylaws or inspection and enforcement of the bylaws. This type of work is generally already funded by municipalities through other initiatives such as Integrated Stormwater Management Plan (ISMP) development and bylaw review and development.

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Incremental costs for single-family lot development or redevelopment is dependent on lot size but will be in the order of $2,000 to $4,000 to comply with bylaws that implement the new practice. SUMMARY / CONCLUSION To mitigate the impacts that urban growth have on the ecological health of the region’s waterways, GVS&DD members committed in the ILWRMP to “update municipal bylaws to require on-site stormwater management sufficient to meet criteria established in municipal integrated stormwater management plans or baseline region-wide criteria” (ILWRMP, Action 1.1.20). In addition, Metro Vancouver committed to work with its members to “establish region wide baseline criteria for on-site rainfall management including variations for localized geology, rainfall and watershed conditions” (ILWRMP, Action 1.12.1d). The recommended Baseline for on-site stormwater management has been collaboratively developed with GVS&DD members to address commitments made by the Board and member councils in the ILWRMP. The management of stormwater on-site is important for the mitigation of the impacts to the region’s waterways from development and densification. Input from consultation with industry stakeholders indicated that the proposed Baseline Criteria and Suggested Practices are a workable approach. The recommended Baseline provides GVS&DD members with additional options for stormwater management. It consists of two Baseline Criteria – improving runoff quality through the use of best management practices and reducing runoff by limiting runoff volume to 40% of the 1 in 2 year storm of 24 hour duration. The Suggested Practices to realize the criteria include limiting impervious area to 70%, providing a minimum topsoil depth of 450 mm and disconnecting downspouts. A region-wide Baseline for on-site stormwater management for single-lot residential development or redevelopment has been developed in collaboration with member municipalities and consultation with industry stakeholders. Alternative 1 is recommended. Attachments 1. Recommended Baseline Criteria and Suggested Practices for the Region-wide Baseline for On-Site

Stormwater Management, February 2017 (20743580) 2. Consultation Summary – Region-wide Baseline for On-site Stormwater Management, February

2017 (20746875) References 1. Region-wide Baseline for On-site Stormwater Management, February 2017 2. Minimum Requirements for Stormwater Management on Single-lot Residential Developments –

Industry Consultation Summary, August 2016 3. Region-wide Baseline for Onsite Stormwater Management -- Stormwater Interagency Liaison

Group and Municipal Consultation Summary, February 2017 4. Integrated Liquid Waste and Resource Management Plan 20718493

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https://www.adrive.com/public/aXXkrx/Region-wide%20Baseline%20for%20Onsite%20Stormwater%20Management%20-%20February%202017.pdf

https://www.adrive.com/public/4rdVd2/Region-wide%20Criteria%20for%20On-site%20Stormwater%20Management%20-%20Industry%20Consultation%20Summary%20-%20Sep%202016.docx.pdf

https://www.adrive.com/public/4rdVd2/Region-wide%20Criteria%20for%20On-site%20Stormwater%20Management%20-%20Industry%20Consultation%20Summary%20-%20Sep%202016.docx.pdf

https://www.adrive.com/public/zCbq3t/Region-wide%20Criteria%20for%20On-site%20Stormwater%20Management%20-%20SILG%20and%20Municipal%20Consultation%20Summary.docx

https://www.adrive.com/public/zCbq3t/Region-wide%20Criteria%20for%20On-site%20Stormwater%20Management%20-%20SILG%20and%20Municipal%20Consultation%20Summary.docx

http://www.metrovancouver.org/services/liquid-waste/LiquidWastePublications/IntegratedLiquidWasteResourceManagementPlan.pdf

Recommended Baseline Criteria and Suggested Practices for the Region-wide Baseline for On-Site Stormwater Management

February 10, 2017

It is up to the municipalities to specify, through their bylaws, their requirements for on-site rainwater management. To comply with the Liquid Waste Management Plan, municipalities must set requirements to meet the criteria for on-site rainwater management as specified by their Integrated Stormwater Management Plans (ISMPs), or the region-wide Baseline. Baseline Criteria for on-site rainwater management along with its interpretation as Suggested Practices are summarized below and recommended for use by GVS&DD members in the updating of their bylaws. Baseline Criteria For single-lot residential properties, including duplex and triplex forms:

Criterion 1. Improve rainwater runoff quality through the use of a best management practice, and

Criterion 2. Reduce the amount of rainwater runoff by limiting runoff volume to 40% of the 1 in 2 year storm of 24 hour duration.

Suggested Practices To achieve Baseline Criterion 1 and improve rainwater runoff quality, new single-lot residential development will need to ensure that all paved areas will:

1-A. Drain to a permeable surface, such as soil, vegetation or gravel, or 1-B. Use pervious paving, or 1-C. Collect and drain runoff through a sump prior to discharging to storm sewer.

Note: The three BMPs listed above are in order of preference, based on what would likely provide the most significant benefits to runoff quality. Where the first BMP is not feasible on a given lot, the second may be used. Where the second is not feasible, the third may be used.

To achieve Baseline Criterion 2 and reduce runoff quantity, new single-lot residential development will: 2-A. Have a maximum 70% total impervious area, and

Have a minimum topsoil depth of 450mm, and Disconnect downspouts, and

2-B. Where the above BMPs for reducing the quantity of runoff are not possible, impractical or do not provide sufficient on-site rainwater management to meet Criterion 2, the municipality would determine which additional or alternate measures will be required or considered. These can include: • Reduce the maximum total impervious area to reduce the minimum top soil depth; • The addition of one or more stormwater BMP standardized by the local municipality

(for example, rain garden, pervious paving, infiltration trench, rockpit, cistern and retention storage tank (aboveground or underground);

ATTACHMENT 1

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• Substitute the topsoil and roof lead disconnection with appropriately sized alternatives such as infiltration trenches, rock pits and cisterns; and

• Site-specific engineered solutions which allow for innovation, address site-specific challenges, provide an opportunity for solutions to be developed on a site-specific basis, signed off by a qualified professional, can be submitted in lieu of standardized BMPs.

Note: For the purposes of the supporting research, topsoil is a “growing medium” defined according to the “Canadian Landscape Standard”, (Canadian Society of Landscape Architects, 2016, p.86). For roof downspout disconnection, terracing maybe required to maintain lot slope less than 10%. See “Options for a Region Wide Baseline for On‐site Rainwater Management”, (Kerr Wood Leidal, 2015) for guidance on the suitability of specific BMPs.

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Consultation Summary – Region-wide Baseline for On-site Stormwater Management

March 6, 2017 BACKGROUND Metro Vancouver is committed to involving stakeholders in the development of initiatives that directly impact them. To develop the Baseline, Metro Vancouver worked collaboratively with member municipalities and consulted with homebuilding industry stakeholders. INPUT PHASES In developing the Baseline, consultation occurred in three phases as shown in the following table:

Phase Name Phase 1 – Designing the Baseline

Phase 2 – Input on Implementation

Phase 3 – Reviewing Industry Feedback and Finalizing the Baseline

Timing 2012 - Fall 2014 Fall 2014 – Summer 2016

Fall 2016 – Winter 2017

Key Stakeholders Municipal Stakeholders Municipal and Homebuilding Industry Stakeholders

Municipal Stakeholders

Purpose Research, develop and confirm the scientific basis and technical components of the Baseline Criteria

Identify challenges and opportunities for implementing and enforcing the Baseline

Provide municipalities with an opportunity to review and consider all homebuilder industry consultation feedback, finalize recommended Baseline

Phase 1 – Designing the Baseline focused on the technical objectives of on-site stormwater management and identification of viable options that can mitigate the effects urbanization and densification have on waterway health. Phase 2 – Input on Implementation was used to assess the workability of the strategy and options identified in Phase 1, and identify potential barriers and solutions to implementing the Baseline. Phase 3 – Reviewing Industry Feedback and Finalizing the Baseline was used to obtain final input from Municipal stakeholders on the proposed Baseline. STAKEHOLDERS With respect to key stakeholders, Metro Vancouver carried out the following consultation activities: Member Municipalities Metro Vancouver collaborated extensively with member municipalities through the Stormwater Interagency Liaison Group, as well as gathering input through the Regional Engineers Advisory Committee,

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Regional Planning Advisory Committee, Regional Permitting and Licensing Committee and Municipal Environmental Managers Committee. Additional meetings, workshops and opportunities for online input were provided to allow input from staff who are not members of these committees. Key outcomes and actions based on municipal input included:

• Narrowed the scope to focus on single-lot residential development. • Simplified the Suggested Practices by eliminating one practice and establishing others that would

apply across most of the region. • Added option for homebuilders to conduct a site-specific engineering study in lieu of the Suggested

Practices to address site-specific challenges and allow for innovation. • Developed supporting materials, including an inspection checklist, standard drawings for the

Suggested Practices and began work on educational materials for municipal staff and homeowners. Homebuilding Industry Stakeholders Metro Vancouver consulted with the professions most likely to be affected by new stormwater management requirements for single-lot residential development. The process focused on engaging with and through existing industry associations, including the Greater Vancouver Homebuilders Association, BC Landscape and Nursery Association, BC Society of Landscape Architects and Architectural Institute of BC. After presenting the Baseline Criteria and Suggested Practices, Metro Vancouver asked participants to identify their familiarity with the practices, opportunities or challenges for implementation and what types of support industry needs to achieve the Baseline Criteria. Key findings included:

• Homebuilding industry stakeholders have experience with stormwater management on single-lot residential development and are familiar with most or all of the Suggested Practices.

• Homebuilding industry stakeholders requested guidance on how to implement the practices, emphasized the importance of inspections and enforcement, proposed public education to support maintenance of the practices over time.

• Each association expressed interest in further opportunities to provide input into municipal on-site stormwater management requirements or associated educational materials.

As each municipality will determine their own bylaw requirements and these may vary significantly from the Baseline, Metro Vancouver worked closely with SILG to review industry feedback so that it can be considered during implementation. 20746875

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To: Utilities Committee From: Andjela Knezevic-Stevanovic, Director, Environmental Management & Quality

Control, Liquid Waste Services Date: April 18, 2017 Meeting Date: May 18, 2017 Subject: Liquid Waste Services Environmental Management and Monitoring Initiatives RECOMMENDATION That the GVS&DD Board receive for information the report dated April 18, 2017, titled “Liquid Waste Services Environmental Management and Monitoring Initiatives”. _________________________________________________________________________________ PURPOSE To provide the Utilities Committee and GVS&DD Board with an overview of the environmental programs and initiatives that are performed by the GVS&DD to assess environmental performance of the liquid waste utility and proactively address changing regulatory requirements. BACKGROUND Liquid waste in the region is managed in accordance with the Integrated Liquid Waste and Resource Management Plan in a manner that protects public health and the environment. The GVS&DD carries out a number of initiatives to assess environmental performance of the liquid waste utility and to fulfill regulatory requirements. These programs are designed to provide information about potentially harmful substances coming into the system, identify their sources and the changes they undergo throughout the liquid waste collection and treatment process, and to assess the impact on areas where discharges and treatment residuals are deposited. All environmental management and monitoring initiatives in the region and their results are reviewed with the Environmental Monitoring Committee, comprised of members from federal and provincial government, Metro Vancouver, municipalities, academia, and the public. The results from these studies are used to inform management decisions, prioritize operational changes or infrastructure upgrades, and to work with higher levels of government on source control issues and development of environmental objectives, guidelines, and regulations. This report provides an overview of current activities underway to identify effective means to reduce contaminants, as identified in the 2017 Utilities Committee Work Plan. ONGOING INITIATIVES Characterization, Monitoring, Modeling and Risk Assessments The liquid waste management system is characterized from upstream to downstream, through a variety of monitoring and assessment programs encompassing several hundred substances. Valuable information about the sources of contaminants and differences among the sewerage areas, gained through the Key Manhole Monitoring Program, is used for biosolids management, source control, and verification of compliance with sewer use bylaws and sewer discharge permits. This information

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Liquid Waste Services Environmental Management and Monitoring Initiatives Utilities Committee Meeting Date: May 18, 2017

Page 2 of 3 also provides a basis for the social marketing campaigns associated with reduction of contaminants being released into the sewerage system. Characterization of influents, effluents and process streams at the five wastewater treatment plants (WWTPs), is conducted to understand the behavior of different substances in wastewater as they mix and pass through the treatment process. This provides critical information for process optimization and reporting of compliance with the WWTP Operational Certificates. Other system discharges, including combined sewer overflows (CSOs) and sanitary sewer overflows (SSOs) are monitored to inform decisions regarding operation and upgrades of the sewer system and to meet regulatory requirements. The findings of these programs are also used to interpret the results from the recreational water quality monitoring program. The WWTP, CSO and SSO receiving environment monitoring programs are designed to assess the quality of water, sediment, and organisms living in the vicinity of the outfalls, and to identify if the Metro Vancouver liquid waste system is having an adverse impact on the environment. Ambient monitoring of the Strait of Georgia, Burrard Inlet, Fraser River and Boundary Bay is conducted to assess overall environmental health of the water bodies in the Region and to provide background information for interpretation of the findings of other monitoring programs. The data, collected through the various characterization, monitoring and assessment programs, are used to develop and validate hydrodynamic models for the Fraser River and Burrard Inlet. This information is essential to understand effluent behavior and transport and to forecast impacts of operational changes and infrastructure upgrades. Results from the monitoring and modelling programs are used to assess human health, ecological and legal risks associated with discharges from the five WWTPs and the combined and sanitary sewer outfalls under normal and upset operating conditions. These results also provide a basis for regulatory reporting of environmental incidents and prioritization of source control activities. Special Studies Special studies to address specific environmental issues or pending regulatory changes, or to develop lower-cost higher-efficiency methods for testing and monitoring are commonly performed. Currently underway are studies on reducing effluent toxicity attributable to ammonia at Annacis Island WWTP; application of yeast assays to develop a screening test for measuring environmental effects of endocrine disrupting substances; and comprehensive characterization and evaluation of fate and effects of contaminants of emerging concern, including microplastics, pharmaceuticals and personal care products at Annacis Island WWTP and in the lower Fraser River. Challenges and Opportunities Generally, the environmental programs indicate that Metro Vancouver’s liquid waste system is operated in a manner that meets current regulatory requirements and is protective of human health and the environment. However, localized effects in the vicinity of the WWTP, combined sewer and sanitary sewer outfalls, and some far reaching environmental changes in the background environment have also been observed. Although major water bodies in the Region are influenced by numerous activities and contamination sources, Metro Vancouver is one of the larger dischargers being monitored by senior government regulators.

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Liquid Waste Services Environmental Management and Monitoring Initiatives Utilities Committee Meeting Date: May 18, 2017

Page 3 of 3 Scientific studies continue to identify contaminants of emerging concern not typically treated and monitored in wastewater systems. In light of the new scientific information and changing regulations, further efforts are required to develop measurement methods, understand the sources of these contaminants, their fate and effects in WWTPs and in the environment, and potential source control or treatment options. As this issue is of concern to the wastewater sector as a whole, collaboration with other utilities and research institutions provides opportunities for information sharing and access to innovative technologies and specialist expertise that is not internally or commercially available to Metro Vancouver. The responsibility for management of the largest liquid waste utility in British Columbia also provides Metro Vancouver with an opportunity to cost-efficiently collaborate with external parties on new environmental initiatives and influence environmental management decisions in the Region. ALTERNATIVES This is an information report. No alternatives are presented. FINANCIAL IMPLICATIONS All costs associated with environmental management and monitoring initiatives are included in the GVS&DD annual operating budget. SUMMARY / CONCLUSION The GVS&DD is undertaking a number of initiatives and monitoring programs to assess environmental performance of Metro Vancouver’s liquid waste system and compliance with federal and provincial regulatory requirements. This report summarizes the programs and highlights major initiatives underway. Generally, the environmental programs carried out indicate that the liquid waste system is operated in a manner that meets current regulatory requirements and is protective of human health and the environment. However, localized effects in the vicinity of the outfalls and some far reaching environmental changes in the background environment have also been observed. The GVS&DD is addressing new challenges through proactive and cost-effective collaboration with regulators, research institutions and other external parties to develop measurement methods, understand source, fate and effects of emerging contaminants in the liquid waste system and the environment, and to inform decisions about their management. 20708508

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To: Utilities Committee

From: Tim Jervis, General Manager - Water Services

Fred Nenninger, Acting General Manager - Liquid Waste Services Date: May 5, 2017 Meeting Date: May 18, 2017 Subject: Managers’ Report RECOMMENDATION That the Utilities Committee receive for information the “Managers’ Report”, dated May 5, 2017. 1. Utilities Committee 2017 Work Plan – Tim Jervis/Fred Nenninger Attached is the updated 2017 Work Plan indicating the status of the Committee’s key priorities together with the quarter that each is expected to be considered by the Committee. Attachment: 1. Utilities Committee 2017 Work Plan

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Attachment 1

Utilities Committee 2017 Work Plan

Priorities

1st Quarter Status 2017 Committee Priorities and Work Plan Complete 2017 GVWD and GVS&DD Capital Projects Complete Fisherman’s Trail/Riverside Drive Bridges - Status Update Complete Seymour Salmonid Society - 2016 Annual Report Complete Seymour River Rockslide Mitigation Update Complete Drinking Water Treatment Plant Residuals – Results of Cement Plant Trials Complete Collaborative Agreement with Thompson Rivers University for Biosolids Research Complete Authorization to Execute Project Agreement for Construction of Lions Gate Secondary Wastewater Treatment Plant Project

Complete

Region-wide Baseline for Onsite Stormwater Management - Consultation Findings and Recommendations

In Progress

Wastewater Industry Position Statement on Non-flushable and 'Flushable' Labelled Products

Complete

2017 Unflushables – Regional Campaign Update Complete Liquid Waste Services Environmental Management and Monitoring Initiatives In Progress Municipal Requests for Sewerage Area Boundary Amendments (as applicable) Complete Contract Approvals – Contracts > $5M (as applicable) Complete Utility Policies (as applicable) Complete

2nd Quarter Regional Water Conservation Campaign – 2017 Update Complete 2017 Water Wagon Schedule & Sprinkling Regulations Education Materials In Progress Water Supply Forecast and Consumption Update for Summer 2017 Complete Status of Utilities Capital Expenditures Complete GVWD Quality Control Annual Report for 2016 Complete Comprehensive Regional Water System Plan Update In Progress Coquitlam Intake No. 2 – Project Definition Update In Progress Water Shortage Response Plan Review In Progress Seymour Salmonid Society Contribution Agreement In Progress Iona Island WWTP Secondary Upgrade Project Definition In Progress Integrated Liquid Waste and Resource Management Plan Biennial Report (2015-2016) In Progress Liquid Waste Development Cost Charge Bylaw Update In Progress Municipal Requests for Sewerage Area Boundary Amendments (as applicable) In Progress Contract Approvals – Contracts > $5M (as applicable) In Progress Utility Policies (as applicable) In Progress

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3rd Quarter Status LSCR Public Consultation Annual Update Pending Joint Water Use Plan Approval – Capilano and Seymour Watersheds In Progress Status of Utilities Capital Expenditures Pending APEGBC Public Health and Environmental System Risk Management Plans In Progress Long Term Water Supply Strategy In Progress GVS&DD Environmental Management & Quality Control Annual Report 2016 Pending Special Meeting to Receive Public Input on the Integrated Liquid Waste and Resource Management Plan Biennial Report (2015-2016)

Pending

Northwest Langley Wastewater Treatment Plant Expansion Project Update – Sustainability and Community Integration

Pending

2017 Regional Grease Campaign – Update Pending 2017 Unflushables Regional Campaign – Update Pending Municipal Requests for Sewerage Area Boundary Amendments (as applicable) Pending Contract Approvals – Contracts > $5M (as applicable) Pending Utility Policies (as applicable) Pending

4th Quarter

Update on Fisheries Initiatives in the Capilano, Seymour and Coquitlam Watersheds In Progress Summer 2017 Water Supply Performance Pending 2018 Budget – Water & Liquid Waste Pending Status of Utilities Capital Expenditures Pending Water Conservation: 2017 Campaign Results Pending Water Wagon Program & Water Restrictions Communications 2017 Results Pending Comprehensive Regional Water System Plan Update Pending Coquitlam Intake No. 2 – Project Definition Update Pending Regional Assessment of Residential Water Metering In Progress Northwest Langley Wastewater Treatment Plant Project Update -Project Definition Pending 2017 Behaviour Change Project on Unflushables and Grease Update Pending 2017 Regional Grease Campaign – Results Pending Municipal Requests for Sewerage Area Boundary Amendments (as applicable) Pending Contract Approvals – Contracts > $5M (as applicable) Pending Utility Policies (as applicable) Pending

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greater vancouver regional district utilities … · 2017-05-12 · that the gvs&dd board...

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