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Green Seal’s Environmental Standard for

Hotels and Lodging Properties

A certification guidebook for

GS-33

GS-33 Standard, Edition 5.2.1, October 2016

© 2016 Green Seal, Inc., All Rights Reserved

Green Seal, Inc.

1001 Connecticut Ave NW Suite 827 Washington, DC 20036

P: 202.872.6400 F: 202.872.4324

www.greenseal.org

Reproduction of material in this guidebook without express written permission from Green Seal is prohibited.

For questions about GS-33 or any Green Seal standards, call (202) 872-6400, e-mail [email protected], or visit www.greenseal.org

To apply for certification, review the steps at http://www.greenseal.org/GreenBusiness/Certification/Getcertified.aspx

Table of Contents

INTRODUCTION 6

1.0 ORGANIZATION AND REGULATORY COMPLIANCE1.1 Property Specific Information 7

1.2 Environmental Regulations Statement 8

1.3 Environmental Compliance Program 9

2.0 ENVIRONMENTAL REQUIREMENTS 2.1 Waste minimization, reuse and recycling

2.1.1 Recycling program 10

2.1.2 Composting program 12

2.1.3 Refillable amenities 13

2.1.4 Double sided printing 152.1.5 Food donation 162.1.6 Food service items 17

2.2 Energy efficiency, conservation and management

2.2.1 Energy-consuming devices 18

2.2.2 Indoor lighting 19

2.2.3 Appliances and heating, ventilation, and air conditioning (hvac) systems

21

2.2.4 Climate and lighting control 22

2.3 Management of fresh water resources

2.3.1 Water-efficient fixtures 23

2.3.2 Landscaping and irrigation 25

2.3.3 Groundskeeping 27

2.3.4 Towel and linen reuse program 28

2.3.5 Washing capacity 29

2.4 Hazardous substances

2.4.1 Minimization of hazardous substances. 30

2.4.2 Storage and mixing of cleaning and pool products 31

2.4.3 Chemical storage 32

2.4.4 Pest control 33

2.5 Purchasing

2.5.1 Environmental purchasing policy 34

2.5.2 Paper products 37

2.5.3 Cleaning, laundry, and dish products 40

2.5.4. Paints 43

2.5.5 Durable goods 45

Table of Contents

2.5.6 Reusable packaging and shipping pallets 46

2.5.7 Environmentally responsible suppliers 47

2.6. Continual improvement 48

2.7 Additional requirements for gold level

2.7.1 Energy reduction 49

2.7.2 Management of resource use: energy, water and waste 50

2.7.3 Sustainable building 52

2.7.4 Renewable energy 53

2.7.5 Greenhouse gas emissions 54

2.7.6 Waste reduction 552.7.7 Green cleaning 56

2.7.8 Water conservation 57

3.0 CERTIFICATION AND LABELING REQUIREMENTS 3.1 Certification mark 58

3.2 Use with other claims 58

3.3 Statement of basis for certification 58

ANNEX A – DEFINITIONS 59

APPENDIX 1 – SCOPE 61

APPENDIX 2 – LIST OF BEST PRACTICES 62

APPENDIX 3 – EXAMPLES OF RECYCLABLE MATERIALS 64

APPENDIX 4 – EXAMPLES OF ENERGY-EFFICIENT APPLIANCES 65

APPENDIX 5 – EXAMPLES OF ENERGY-EFFICIENTY LIGHTS 67

APPENDIX 6 – TEMPLATES 68

1.1 Property Specific Information_Bronze-Silver-Gold 69

1.2 Environmental Regulations Statement_Bronze-Silver-Gold 70

2.1.1 Recycling Process_Bronze-Silver-Gold 71

2.1.1.3 Recycling Totals_Bronze-Silver-Gold 72

2.1.2 Composting Program_Silver-Gold 73

2.1.3 Refillable Amenities_Silver-Gold 74

2.1.6 Food Service Items_Bronze-Silver-Gold 75

2.2.1 Energy-Consuming Devices_Bronze-Silver-Gold 76

2.2.2 Indoor Lighting_Bronze-Silver-Gold 77

2.2.4 Climate and Lighting Control_Silver-Gold 78

2.3.1 Water-Efficient Fixtures_Bronze-Silver-Gold 79

2.3.2 Landscaping and Irrigation_Bronze-Silver-Gold 80

2.4.1 Minimization of Hazardous Substances_Silver-Gold 81

Table of Contents

2.4.2 Storage of Cleaning and Pool Products_Bronze-Silver-Gold 82

2.4.3 Chemical Storage_Silver-Gold 83

2.5.2 Printing Paper Products_Bronze-Silver-Gold 84

2.5.2 Sanitary Paper Products_Bronze-Silver-Gold 85

2.5.3 Cleaning, Laundry, And Dish Products_Bronze 86

2.5.3 Cleaning, Laundry, And Dish Products_Silver-Gold 87

2.5.4 Paints_Silver-Gold 88

2.5.5 Durable Goods_Bronze-Silver-Gold 89

2.5.6 Reusable Packaging and Shipping Pallets_Bronze-Silver-Gold 90

2.5.7 Environmentally Responsible Suppliers_Silver-Gold 91

3.0 Certification and Labeling Requirements_Bronze-Silver-Gold 92

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The purpose of this guidebook is to guide lodging properties seeking Green Seal™ certification under the Green Seal Standard for Hotels and Lodging Properties (GS-33) through the requirements of the standard. This guidebook does not replace the standard in defining the requirements for certification, and does not guarantee certification. Please refer to the full Green Seal Standard for Hotels and Lodging Properties for the complete certification requirements. See Annex A, for definition of italicized terms.

Link: Greenseal.org/GS33.aspx

In order to optimize the time needed to conduct the on-site evaluation of the property, Green Seal requires that properties submit appropriate and complete documentation prior to the on-site visit; electronic documents are preferred (e.g., PDF, Word, JPEG, Excel, scanned originals, etc.). These documents should provide proof that the requirements in the standard have been met (e.g., purchase orders, documented policies, photographic evidence, etc.) The auditor’s on-site evaluation will verify that the requirements of the standard are being implemented.

CERTIFICATION AND COMPLIANCE MONITORING EXPECTATIONS

Non-compliance identified during the on-site evaluation must be addressed within 120 days of the post-visit report. In addition, properties initially certified at the Bronze level must meet all the additional requirements of Silver within 36 months from date of certification. Remaining corrective actions that are outstanding more than 120 days or failure to progress to the Silver level from Bronze within 36 months of certification may be considered grounds for termination with cause upon notification from Green Seal.

GUIDEBOOK FORMAT

Each of the sections in this guide corresponds to the criteria in the Green Seal Standard for Hotels and Lodging Properties (GS-33) Edition 5.2, issued February 20, 2014. The criteria from GS-33 are addressed under the following topics:

INTENTA brief explanation of the purpose for the specific criterion in GS-33.

SUGGESTED IMPLEMENTATIONSuggested way(s) to achieve compliance with the criterion. Note: methods described in this document are presented as examples and may not be the BEST or ONLY way for your property to meet the criteria. These suggestions are not required as part of your documentation or to show during the on-site audit

DOCUMENTATION NEEDEDAny documentation that is required to verify compliance will be listed. This is the documentation that is required to be submitted to the Project Manager prior to the on-site auditor visit.

ON-SITE AUDITOR VISITWhat the auditor may check during the on-site visit. The auditor may check additional items to verify compliance with particular criteria or ask staff questions about standard implementation.

Introduction

1.0 Organization and Regulatory Compliance

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1.1 List details about property, including address, year of construction, number of floors, number and type of guest rooms, number of staff and property size.

INTENT To gather basic information about the property

SUGGESTED IMPLEMENTATION.

Obtain the necessary property details

DOCUMENTATION NEEDED

Complete template 1.1.

ON-SITE AUDITOR VISIT

Specific property details may be confirmed.

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1.2 Have the property provide a statement that it has not violated any applicable environmental regulations in the past 6 months.

INTENTTo ensure that certified properties do not have any current environmental violations of applicable local, state or federal regulations.

SUGGESTED IMPLEMENTATIONReview property records to see if any applicable local, state, or federal environmental violations have occurred in the past 6 months.

DOCUMENTATION NEEDEDIf no violations have occurred, provide a statement on company letterhead, signed and dated by the general manager or other signatory, that the property has not violated any applicable environmental regulations in the past 6 months. If a violation has been made, describe the incident and any corrective measures. See template 1.2.


Not applicable.


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1.3 Environmental Compliance Program- Have the property identify the environmental compliance personnel and/or provide description of environmental compliance program.

INTENTTo ensure that certified properties have an environmental compliance program in place or environmental compliance personnel on staff. Lodging properties should be aware and understand what environmental laws and regulations are applicable.

SUGGESTED IMPLEMENTATIONIdentify environmental compliance personnel in each area of the property or describe the environmental compliance program. Environmental compliance personnel are usually professionals trained in regulatory rules and compliance and have responsibility for compliance at the property.


List environmental compliance personnel and their specific duties and responsibilities. If you do not have dedicated individuals on staff, please adequately describe your compliance program. If there is no existing compliance program, first identify the federal, state and local regulatory requirements applicable to the property. Then de-scribe the actions the property has taken to comply with applicable laws.

ON-SITE AUDITOR VISITNot applicable.


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2.1.1 Recycling Program. The property shall establish a recycling program and track its implementation.

BRONZE SILVER GOLD2.1.1.1 Materials that are cost-effective for the property to recycle shall be included in the program (See Appendix 3 for examples).

2.1.1.2 Clearly labeled sorting containers shall be placed in appropriate areas where these materials are collected and stored, with access for both customers/guests and staff.

2.1.1.3 Records shall be kept for the monthly or quarterly totals of recycled materials, in order to measure effectiveness and provide evidence of tracking.

2.1.1.4 Aerosol cans shall be recycled if they are accepted for recycling by the community recycling program

See Appendix 2 for Best Practices

The records shall summarize how much material was recycled for the entire property during the tracking period: records of individual collections (e.g., invoices from waste management companies) shall be aggregated into monthly or quarterly amounts.

INTENTTo ensure that properties have a recycling program in place and the program is tracked and communicated effectively to guests and staff. SUGGESTED IMPLEMENTATION1. Determine what materials are collected by your local waste hauler(s) including

co-mingled materials and office/backroom materials such as cardboard, batteries, packaging, inkjet and toner cartridges and fluorescent light bulbs.

2. If no recycling system currently exists, begin by analyzing what materials are being generated at the property (i.e. mixed office paper, aluminum cans, batteries, etc.) and review the local ordinances to determine what is required to be recycled.

3. Notify staff of specific actions needed in order to ensure that materials for recycling can be collected by the waste haulers. The process should describe how the material is collected, stored, kept separate from waste, and taken for recycling. (See template 2.1.1)

4. Staff should know where recycle bins are located.

2.1 Waste Minimization, Reuse and Recycling

ENVIRONMENTAL REQUIREMENTS

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DOCUMENTATION NEEDED• A list of all of the materials that are being recycled, such as aluminum, plastic,

cardboard, steel, glass, newspaper, mixed paper, batteries, packaging, inkjet and toner cartridges, and fluorescent light bulbs for guests and administrative/backroom areas.

• If the property elects not to recycle certain materials based on the cost of recycling, it must provide a cost justification. The justification should include the waste hauler fees for landfill waste and for collection of recyclables. Green Seal will look for specific cost calculations as justification for why a property elects not to recycle certain materials.

• Property’s most recent records of total recycled materials. Examples of records include aggregated monthly or quarterly data in the form of spreadsheets, charts and graphs or tables.

See template 2.1.1.


The auditor will check to see that recycling bins are placed in appropriate areas (near vending machines, near elevators, the lobby, inside or outside of conference rooms, guest rooms, etc.) and are clearly labeled. The auditor may also check the waste stream to see if recyclable materials are being improperly disposed.




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2.1.2 Composting Program.

BRONZE SILVER GOLDNo requirement 2.1.2.1 The property shall compost food and yard waste

through local operations, where available and cost effective.

2.1.2.2 Clearly marked sorting containers shall be placed in areas where compostable waste is collected and stored.

INTENTTo reduce the amount of material entering the waste stream by encouraging composting of food and yard waste.

SUGGESTED IMPLEMENTATION1. Verify whether a municipal composting facility exists in your area.

2. If no system currently exists, begin by analyzing the type of food waste materials generated at the property.

3. Inform staff of procedure for composting materials. Procedures should describe how the material is collected, stored, kept separate from waste, and hauled away. (See template 2.1.2.)

4. Place compost bins where yard and food waste is generated. Communicate to staff where compost bins are located and train staff and housekeeping on how to handle compost materials and how to store them. Clearly communicate to guests and staff what materials are accepted (through posted signs or other communication methods).

5. If property is not able to compost or it is not cost effective to do so, other methods for reducing food waste, including food compactors/pulpers or food digesters, should be considered.

DOCUMENTATION NEEDED• Evidence of clearly marked sorting containers (photos of bins, photos of signage, etc.)

• Records of collection from the composting company, or invoices if detailed collection records are not provided by the composting company.

• If the property elects not to compost materials based on the cost or availability of composting, a cost justification is required, this includes the waste hauler fee for landfill waste as compared to the waste hauler fee and cost of additional staff for collection of compost waste. Green Seal will be looking for exact, specific cost-effective calculations as acceptable justification for why a property is electing not to compost.

See template 2.1.2.


The auditor will check to see that compost bins are available in kitchen areas and other areas where food and yard waste is generated and that the compost bins are clearly marked. The auditor may also check the waste stream to see if compost materials are being disposed and may speak with staff about the procedure for composting.



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2.1.3 Refillable Amenities. The property shall meet one of the following:

BRONZE SILVER GOLDNo requirement 2.1.3.1 The property shall

(a) use refillable amenity dispensers rather than individual containers for shampoo, conditioner, soap, lotion, etc., where possible OR (b) demonstrate that the individual containers it has cho-sen are • the smallest practical size (see below) for the

guests’ length of stay AND • packaged in recycled or recyclable materials, using

minimal amounts of packaging. 2.1.3.2 Partially-used packages of amenities shall be do-nated to charity or recycled, where feasible.

The following sizes are considered practical, unless the property can demonstrate otherwise: Facial soap ¾ – 1 oz 20 – 30 g Bar soap 1 – 1.25 oz 28 – 35 g Bath soap 1.25 – 1.75oz 35 – 50 g Bottles 1 – 1.5 fl. oz 30 – 55 mL

INTENTTo minimize the impact of packaging in relation to amenities.

SUGGESTED IMPLEMENTATION1. The best option is to use refillable amenity dispensers.

2. If the hotel chooses to use containers of a size that is different from those listed in this section that should be justified.

3. Determine the average guest length of stay to decide whether or not the amenity bottle is the smallest practical size.

4. Seek out and purchase amenity bottles that are recyclable (made of either #1 PET or #2 HDPE, or if another plastic type, must be accepted by local facility—with documentation verifying that they accept that type of plastic.)

5. Amenity bottles may also be made from recycled materials (look for both pre-consumer and post-consumer content).



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DOCUMENTATION NEEDED• List of amenities that are offered by the property (e.g. shampoo/conditioner, body

lotion, hand soaps, etc.), and whether they are offered in refillable dispensers.

• If amenities are packaged in individual containers, the documentation should include a list of amenities, the size of the amenities, and the type of packaging material.

• Provide receipts, written statements from charities (on their letterhead), or other documented proof that the property has donated amenities to the charity.

If partially-used amenity bottles are recycled, documentation should be included in 2.1.1.See template 2.1.3.


The auditor will spot check to see if refillable amenities are installed or if individual amenities are available, and that they are appropriately sized. The auditor may ask to observe where the bottles are collected and about the procedures for collection and pick up.



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2.1.4 Double Sided Printing.

BRONZE SILVER GOLD2.1.4.1 The default setting for copying shall be double-sided.

2.1.4.2 Paper printed only on one side shall be used for internal copies/printouts/notepads.

INTENTTo reduce the consumption of paper.

SUGGESTED IMPLEMENTATIONPreference for printers and copiers with double-sided capabilities should be included in environmental preferences for purchasing (2.5.1). Double-sided printing and re-use of paper printed on one-side should be communicated to staff as part of training or in the form of clearly posted signs.

DOCUMENTATION NEEDED• Attestation that copiers and printers have been set to double-sided and that paper

printed on one side is used for internal scratch paper/notepads/printouts. An excep-tion may be made for purposes that require single sided printing for security reasons (e.g., guest folios).

• Photos or copies of signage communicating double-sided printing and collection areas for single sided paper

ON-SITE AUDITOR VISITThe auditor may spot-check the copiers and printers and surrounding areas to check that the default setting is double-sided and may verify that one-sided printed paper is being re-used by staff for internal copies/printouts/notepads.



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2.1.5 Food Donation.

BRONZE SILVER GOLDThe property shall donate leftover food to a local shelter or food bank, where programs are available and where permitted by local regulatory agencies.


INTENTTo minimize the amount of food waste that is sent to the landfill and to help serve the public good.

SUGGESTED IMPLEMENTATIONThe property should seek out and contact area shelters or food banks to see if they accept food donations and research if local regulations allow for food donation. The federal Emerson Good Samaritan Food Donation Act encourages food donations and offers protection from potential liability except in the case of gross negligence. (Pub.L. 104-210, 110 Stat. 3011, enacted October 1, 1996). The property may make some leftover food available for staff and donate some leftover food to food banks and shelters. Leftover food may also be incorporated into new dishes.

DOCUMENTATION NEEDED• If food donation is possible, describe the food donation program, including what food

is accepted, what local food bank or shelter will accept the food, and how the food will be delivered.

• If food donation is not possible, list reasons why, including specific local regulation(s) (if applicable). If donation may be an option in the future, document and include as a future item for consideration.


Auditor will ask about procedures for donation and see where food is stored.



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2.1.6 Food Service Items. The property shall minimize the use of disposable food service items.

BRONZE SILVER GOLDThe property shall maintain records listing the services and locations where disposable items are in use, providing justification for each use of disposable items.


INTENTTo reduce the waste generated by disposable food service items and to encourage the use of reusable cups, glasses, cutlery, bowls and plates, particularly in guest rooms and common areas.

SUGGESTED IMPLEMENTATION1. Identify disposable food service items and where they are provided on the property

(guest rooms, lobby, conference center, meeting rooms, etc.). Disposable items could be provided upon request, or for take-away purposes.

2. Assess whether disposable items can be replaced with a reusable option. For example, in guest rooms that are equipped with a coffee maker, can a reusable coffee mug be made available?

3. For to-go needs, a disposable cup with lid may also be provided, but should not be the only option available.

4. For operations that have food service items for staff, reusable options should be considered and used where feasible.

DOCUMENTATION NEEDED• Records of disposable items available at the property and where they are in use

• Where applicable, a justification of why a reusable option is not used.

See template 2.1.6.


The auditor may ask for an explanation for the use of disposable items, and may spot-check to see whether disposable items are being used in locations that are not on the list.


2.2 Energy Efficiency, Conservation and Management

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2.2.1 Energy-Consuming Devices

BRONZE SILVER GOLDThe property shall maintain a list of energy-consuming devices, including guest-room equipment, office electronics, HVAC systems, and kitchen and laundry equipment (see Appendix 4).


INTENTSo that properties can become aware of the amount of energy consuming devices used on property.

SUGGESTED IMPLEMENTATIONIdentify and assess all of the equipment at the property to keep track of the types of existing appliances and equipment, and their condition.

DOCUMENTATION NEEDEDA list of all energy-consuming devices on the property. Only large appliances need to be listed individually. Other items may be listed in groups, e.g. televisions in guest rooms, office computers.See Appendix 4 and template 2.2.1.


The auditor may review the list of equipment and compare it to what is on site.



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2.2.2 Indoor Lighting. The property shall meet either 2.2.2.1 or 2.2.2.2:

BRONZE SILVER GOLD• 2.2.2.1 All indoor lighting shall be energy-efficient.

OR

• 2.2.2.2 The property shall implement a replacement schedule for indoor lighting:

• All indoor lighting shall be on a schedule for replacement with energy-efficient lighting, to be completed within five years from the first date of certification to this standard. Priority shall be given to the replacement of lights that are typically on for 24 hours/day, followed by lights typically on for 8+ hours/day.

• The property shall maintain records of all indoor lights that are not energy-efficient and their schedule for replacement.


Lighting fixtures that are clearly historic in nature, specialty light fixtures (e.g., display or accent lighting), or dimmable lighting may be exempt from this requirement if the property can demonstrate that the available options are not compatible, not cost-effective, or do not provide satisfactory performance.

INTENTTo reduce the amount of energy consumed by indoor lighting. The prioritized 5-year replacement schedule allows hotels to gradually install energy-efficient lighting in a way that is practical for their operations.

SUGGESTED IMPLEMENTATION1. Assess lights in all areas of the property to see which of the existing fixtures are not

energy-efficient.

2. Develop a plan for implementing the replacement schedule. (see template 2.2.2) The lighting replacement schedule should prioritize lighting in the following order: lights on 24 hours per day (hallways, exit signs, lobby lights, etc.), lights on for 8+ hours per day (restrooms, staff offices, meeting rooms, etc.), and the lights that are used less often (such as guest rooms).

3. Requirements for future purchases of energy-efficient lighting should be specified in the procurement policy and communicated to the procurement staff. List the lighting options and the lighting replacement schedule, describing when the lighting in specific areas will be replaced during the 5-year (or shorter) replacement schedule. Lighting replacement schedules are specific to a certain property and corporate lighting policies will not be sufficient documentation.



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DOCUMENTATION NEEDED• A list of all indoor lighting fixtures/bulbs that are not energy-efficient and their

corresponding locations.

• Description of the five-year replacement schedule for lights that are not energy-efficient and their projected date for replacement.

• Where specialty light fixtures and historic or dimmable lighting cannot be replaced, provide an explanation or cost justification.

See template 2.2.2.


The auditor may review the list of indoor lighting fixtures/bulbs and spot check the lighting that is installed in the property.



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2.2.3 Appliances and Heating, Ventilation, and Air Conditioning (HVAC) Systems.

BRONZE SILVER GOLDThe property shall implement a regular preventative maintenance schedule for HVAC systems, in-room air conditioning units, and appliances for kitchen and laundry (for both the facility and the guests). This schedule shall be appropriate for each type of equipment and intended to ensure its proper operation

INTENTTo maximize energy efficiency and extend equipment life.

SUGGESTED IMPLEMENTATION1. Determine what regularly scheduled maintenance is appropriate for HVAC

systems, in-room units and kitchen and laundry appliances, based on manufacturer instructions, owners’/users’ manuals or industry practice.

2. Examples of action items that should be completed are: check for leaks, clean the lint trap, clean and change filters, clean coils, clear obstructions from air vents and intakes, etc. The maintenance schedule may be modified from corporate policy to be specific to the property (e.g., modified for occupied guest rooms).

3. The appropriate staff should be trained on the procedures.

DOCUMENTATION NEEDEDRecent, completed, signed and dated records of preventative maintenance tasks performed, including frequency of maintenance, action item completed and any accompanying checklists.


Auditor will ask questions about the Preventive Maintenance program to ensure it is being implemented and carried out according to schedule.



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2.2.4 Climate and Lighting Control.

BRONZE SILVER GOLDNo requirement On/off timers and/or sensors shall be used for lighting and

HVAC in low traffic and low occupancy areas. See Appendix 2 for Best Practices INTENTTo reduce the amount of energy used for lighting and HVAC in low traffic and low occupancy areas, using timers and/or sensors. SUGGESTED IMPLEMENTATION1. Determine what areas of the hotel are considered low traffic and low occupancy

(e.g. back of the house, corridors, meeting rooms, storage rooms, equipment rooms, and exercise room).

2. When timers and/or sensors are installed, staff should know how to use the devices and where they are located.

DOCUMENTATION NEEDED• A list of areas where on/off timers and/or sensors are installed.

• If on/off timers or sensors need to be installed, data sheets or purchase orders from suppliers can be submitted as evidence of future installations.

See template 2.2.4.


The auditor will be looking for on/off timers and/or sensors in low traffic and low occupancy areas.


2.3 Management Of Fresh Water Resources

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2.3.1 Water-Efficient Fixtures.

BRONZE SILVER GOLD2.3.1.1 All fixtures shall be WaterSense® labeled or have flow rates that do not exceed the following specifications:

• Faucets and aerators: 2.2 gpm or less

• Showerheads: 2.5 gpm or less

• Toilets: 1.6 gpf or less

2.3.1.2 Existing showerheads, faucets, and aerators that exceed these flow rates shall be on a schedule for replacement to be completed within two years from the first date of certification to this standard.

2.3.1.3 Existing toilets that exceed these flow rates shall be replaced in conjunction with major room renovations. The property shall maintain records of the schedule for these major renovations.

See Appendix 2 for Best Practices Some faucets may be exempt from this requirement, where the property can demonstrate that high flows are required (e.g., for filling pots, sinks, or bathtubs). Higher flow toilets may be exempt from this requirement if the plumbing infrastructure will not function adequately with lower flow rates.

INTENTTo encourage water conservation by complying with, or exceeding, the flow rates mandated by the Energy Policy Act of 1992.

SUGGESTED IMPLEMENTATION1. Check the water fixtures to determine the flow rates and, consequently, if fixtures

need to be replaced.

2. Develop a replacement schedule/plan, see template 2.3.1 as a guide.

3. Toilets that do not meet the requirements should be replaced during the next major renovation. Create a timeline for the next property renovation and include the associated toilet replacement.

4. Document if the plumbing infrastructure does not adequately function with a lower flow rate. For more information on WaterSense® visit http://www.epa.gov/watersense/.



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DOCUMENTATION NEEDED• A list of flow rates of fixtures in guest rooms, general restroom facilities and kitchen

• Product data sheets that state either WaterSense® labeled or flow rate

• f flow rates of fixtures do not meet the requirements above, a documented two-year replacement schedule (from date of certification to this standard) is required, including dates of implementation and data sheet(s) of replacement fixture(s)

• If fixtures have recently been purchased, a purchase order or receipt must be submitted.

• Procurement policy that documents the future purchase of water-efficient fixtures, timeline of next major renovation, and schedule for toilet replacement, if necessary.

• If infrastructure does not adequately function with a lower rate, an attestation by the plumbing contractor or other authority must be submitted.

See template 2.3.1.


The auditor will spot-check to see if water-efficient appliances are installed in guest rooms, general restrooms, and kitchen.



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2.3.2 Landscaping and Irrigation. When new plants are added to exterior areas, the property shall plant only those species of trees and other vegetation that require minimal irrigation.

BRONZE SILVER GOLD2.3.2.1 The property shall maintain records showing that all trees and other plant species that it plants outdoors are:

• native to the area.

OR

• tolerant of local climate, soils and natural water availability.

2.3.2.1 Grasses that require irrigation shall be planted only in areas that are accessible to guests. Irrigation practices shall include water-saving procedures. The minimum requirements are:

• using soaker hoses or drip irrigation for plant beds.

• mulching plants to retain water.

• watering plants in the early morning or at night to minimize evaporation.


Alternative irrigation practices may be substituted if they are shown to save comparable amounts of water.

INTENTTo reduce the amount of water used for landscaping.

SUGGESTED IMPLEMENTATION1. Before purchasing new exterior plants and trees, determine if they are native to the

area, tolerant of local climate, soils and natural water availability.

2. Determine watering schedule for exterior areas or consult with external landscaping company for watering schedule, if applicable.

3. Develop a procedure to conduct watering only during evening or early morning hours and incorporate the use of soaker hoses or other water-saving methods.

4. Properties with an existing water-saving plant bed watering system may not need to install soaker hoses in plant beds.



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DOCUMENTATION NEEDEDA list of new plants added to the exterior landscaping of the property (general plant in-formation, including grasses) and the watering schedule, as well as documentation of the use of mulch, soaker hoses in plant beds or other water-saving procedures. See template 2.3.2.


The auditor will verify that new plantings in the exterior landscaping do not require additional watering due to non-native plants or grasses in areas where no guest activities take place. The auditor will review the watering method employed (such as soaker hoses) and mulching.


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2.3.3 Groundskeeping.

BRONZE SILVER GOLDNo requirement Hard surfaces such as sidewalks, drives, parking lots, etc.

shall not be washed down with potable water. Alternative methods shall be used, such as sweeping, cleaning with machines that recycle the wash water, or other options that minimize water use.

INTENTTo reduce the amount of water used for groundskeeping, by sweeping or use of gray water to clean hard surfaces.

SUGGESTED IMPLEMENTATIONCreate a procedure for the hotel that will keep sidewalks, drives, parking lots, etc., clean by sweeping and not by using potable water. Rainwater or gray water can be used if water is needed. Staff should be trained on the proper cleaning procedures. Periodic use of pressure washers, auto scrubbers or steam cleaning devices is permitted to remove gum, oil and grease or biological material.

DOCUMENTATION NEEDEDDocumentation of groundskeeping procedures to clean hard surfaces without using potable water.


The auditor will observe practices in place and may ask questions about the procedures to staff responsible for groundskeeping.



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2.3.4 Towel and Linen Reuse Program.

BRONZE SILVER GOLDThe property shall offer multiple-night guests the option to reuse towels and linen.


An exception may be permitted if the property can demonstrate that this option is not cost-effective.

INTENTTo minimize the use of detergents, energy and water from laundering towels and linens.

SUGGESTED IMPLEMENTATION1. For multiple night guests (2 or more consecutive nights), create a procedure for a

towel and/or linen reuse program.

2. Determine how housekeeping staff will implement the program and how the property will communicate the program to guests.

3. Train the staff on how to implement the program and create signs or communication materials to educate guests.

4. Consider including a quality control aspect, such as a spot-check by hotel staff to ensure that guests who request “no change” have not had their towels or linens changed. If implementing an internal spot check procedure, document the spot-check results as part of the monitoring of the program.

DOCUMENTATION NEEDED• Photographs or copies of signs communicating program to guests.

• If property elects not to offer a towel and linen reuse program, a cost justification is required.


The auditor will spot check guest rooms for signs or other methods to explain the program and may have conversations with housekeeping staff to ensure that the staff know the procedures for the towel and/or linen reuse program.



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2.3.5 Washing Capacity.

BRONZE SILVER GOLDThe property shall ensure that washing machines, dryers, and dishwashers are filled to the recommended capacity for each cycle, and that the coolest effective water temperature is used.

INTENTTo maximize water and energy-efficiency from appliance use and to decrease water and energy consumption.

SUGGESTED IMPLEMENTATION1. Assess the current procedure for loading clothes washers, clothes dryers and

dishwashers and determine the best measurement for ensuring machines are run at full capacity.

2. Check manufacturer recommendations. Some properties use a scale to measure clothing loads by weight, while other machines are designed not to run until a certain capacity is met.

3. Consult detergent instructions or manufacturer for coolest effective water temperature.

4. Inform staff of procedures for clothes washers, dryers and dishwashers

DOCUMENTATION NEEDED• Documentation of policy and procedures that machines are filled to capacity and

coolest effective water temperature setting is used, OR

• Photos of instructional signage and fill lines on or near machines.


The auditor will observe machines in use or staff that may be loading machines. The auditor may have conversations with staff to determine if staff is aware of the procedures for filling dishwashers, washing machines and dryers.


2.4 Hazardous Substances

30

2.4.1 Minimization of Hazardous Substances. The property shall seek to replace hazardous substances with less hazardous alternatives.

BRONZE SILVER GOLDNo requirement 2.4.1.1 The property shall maintain records of the efforts

it has made to replace the hazardous substances it uses with less hazardous alternatives. 2.4.1.2 An inventory shall be maintained of the hazardous materials stored on-site in order to avoid over-purchasing and unnecessary storage of hazardous materials.

INTENTTo minimize the use of substances considered hazardous (cleaning supplies, detergents, adhesives, paints, pesticides, etc.) with less hazardous alternatives and to keep purchases of hazardous substances at a minimum.

SUGGESTED IMPLEMENTATION1. Identify hazardous substances (e.g., classified as “hazardous” by an authoritative

body (such as OSHA and DOT), have an NFPA health rating greater than 2, are labeled with signal words such as “Danger,” “Caution,” “Warning” or are flammable, corrosive, or ignitable) and create a list of these substances. Include the chemical name, code, manufacturer, where used, and reason for use.

2. Seek out alternatives that are less hazardous and consider them as replacements.

3. Establish a policy that states the hotel will consider replacement of hazardous substances with less hazardous alternatives.

4. Implement procedures where the hotel purchases hazardous chemicals based on current inventory level and actual usage.

5. Keep updated records of the ongoing inventory.

DOCUMENTATION NEEDED• An inventory of hazardous substances stored on the property, including amounts

• Documentation of the efforts it has made to replace the hazardous substancesSee template 2.4.1.


Auditor will check property storage areas to ensure that all hazardous materials are listed. Auditor may suggest hazardous substances be disposed of, when appropriate.


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2.4.2 Storage and Mixing of Cleaning and Pool Products.

BRONZE SILVER GOLD2.4.2.1 All products intended for cleaning, laundry, and pool maintenance shall be stored in secure areas, and accessible only by staff.

2.4.2.2 Any on-site mixing or dilution of these products shall be conducted in an area with a water supply, drains plumbed for the appropriate disposal of liquid waste products, and adequate ventilation.

See Appendix 2 for Best PracticesBackflow prevention devices are typically required where there is a potential for contamination of the drinking water supply.

INTENTTo minimize staff and guest exposure to hazardous substances.

SUGGESTED IMPLEMENTATIONAssess chemical and mixing areas to ensure they have:

• Adequate and secure product storage• Accessible water for mixing concentrates

• Drains plumbed for disposal of liquid waste

• Access to adequate ventilation (e.g., fresh air, air filtration, or the mixing area door opens to an open area)

If the chemical storage and mixing areas are not compliant, determine procedures for creating areas that are compliant with all requirements.

DOCUMENTATION NEEDEDDescription of how the chemical storage and mixing areas are compliant with the requirements. Attach photographic evidence, if necessary. See template 2.4.2.


The auditor will check the chemical storage and mixing areas to ensure the storage area is secure, has accessible water for mixing products, drains are adequately plumbed for liquid waste and that there is adequate ventilation. The auditor may have conversations with staff to ensure that the designated areas are used.




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2.4.3 Chemical Storage.

BRONZE SILVER GOLDNo requirement 2.4.3.1 Products intended for cleaning, dishwashing, laun-

dry, and pool maintenance shall be stored in clearly labeled containers. These containers shall be checked regularly for leaks, and replaced as necessary. 2.4.3.2 Spill containment devices shall be installed to col-lect spills, drips, or leaching of chemicals.


INTENTTo ensure that hazardous substances are stored and marked correctly and to minimize accidental spills or drips/leaks of hazardous chemicals.

SUGGESTED IMPLEMENTATION1. Check that drums and storage containers are clearly marked.

2. It is recommended that spill containment measures are used to collect spills/drips/leaching of chemicals in containers 5 gallons or more (e.g., spill trays)

3. Staff should know the procedures for checking containers for drips or leaching of chemicals.

DOCUMENTATION NEEDED• A description of the policy and procedures in place to regularly check for spills/drips/

leaching of chemicals

• Photos of clearly labeled containers and spill containment devices in place or invoice or PO of recently purchased spill containment devices

See template 2.4.3.

ON-SITE AUDITOR VISITAuditor will check that chemicals are clearly marked, spill containment devices are in place, and that there are no obvious spills/leaks/leaching. Auditor may also use judgment regarding containers smaller than 5 gallons that if they leaked or spilled would harm the environment (e.g., go into drains).



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2.4.4 Pest Control. The property shall seek out and explore the use of Integrated Pest Management techniques, and insecticides, fertilizers, and biocides that are natural or Certified Organic.

BRONZE SILVER GOLDNo requirement Records shall be kept of the pest control techniques the

property is using. See Appendix 2 for Best Practices

INTENTTo encourage natural or organic insecticides, fertilizers and biocides or integrated pest management (IPM) techniques to reduce health risks and environmental impacts associated with conventional pesticides, and fertilizer runoff, which could impact local surface water.

SUGGESTED IMPLEMENTATION1. When choosing a pest management service, property should seek out and explore

services that use Integrated Pest Management techniques or use natural or Certified Organic chemicals.

2. Alternatively, if pest management is done in house property should consider natural or organic insecticides, fertilizers, biocides and/or integrated pest management techniques.

3. If property decides not to purchase or implement these services, records should be kept of the companies contacted, quotes given, reasons for not purchasing, etc. for future reference.

DOCUMENTATION NEEDEDDescription of the pest control techniques the property is using. The description can be from the property, if this is conducted by in-house staff, or by contractor organization.

ON-SITE AUDITOR VISITAuditor will check for evidence of the program being utilized.


2.5 Purchasing

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2.5.1 Environmental Purchasing Policy. The property shall establish an environmental purchasing policy, which specifies how the property will meet the following requirements.

BRONZE SILVER: Meet the Bronze requirements, plus:

GOLD: Meet the Bronze requirements, plus:

The policy shall address the following elements or their equivalent:

2.5.1.1 A steering committee shall be appointed, and shall include staff responsible for overseeing the writing and implementation of the Purchasing Policy.

2.5.1.2 Environmental preferences for products and services shall be incorporated into purchasing documents and discussions with suppliers and vendors.

2.5.1.3 Energy-efficient models of energy-consuming devices shall be specified and purchased (see Appendix 4).

2.5.1.4 Preference shall be given to purchasing products in bulk and minimizing the purchase of single-use products.

2.5.1.5 The environmental purchasing policy shall be available to the public upon request

The policy shall address the following elements or their equivalent:

2.5.1.6 The environmental purchasing policy shall be reviewed regularly, and modified if necessary, to ensure that it remains effective, feasible, and relevant.

2.5.1.7 The property shall develop an environmental mission.

2.5.1.8 The property shall set specific purchasing targets for environmentally preferable products and services.

2.5.1.9 Energy-efficient windows shall be specified and purchased.

2.5.1.10 Preference shall be given to service providers who are environmentally responsible.

2.5.1.11 When purchasing products that typically emit VOCs, preference shall be given to products with lower VOCs.

INTENTTo promote sustainable purchasing- the purchasing of products with minimized impact on the environment and human health. To ensure continual improvement (e.g., purchasing energy-efficient models and windows) of environmentally purchases.


2.5 Purchasing

35

SUGGESTED IMPLEMENTATION (BRONZE)1. Establish a steering committee, comprised of one or more members. Determine

duties and responsibilities of committee, (e.g., to ensure the purchase of environmentally responsible products and services).

2. Communicate environmental preferences to suppliers and vendors, e.g., packaging specifications, specific questions to ask, company sustainability policies and practices, letters of intent, etc.

3. If energy-consuming devices on the property are not energy-efficient, it should be clear in the policy that when replaced, energy-consuming devices should be energy-efficient.

4. Specify a preference for bulk purchases and minimizing single-use products.

5. Policy should be available upon request from guests. Possible places to keep the policy are the front desk, website, hotel TV channel, lobby kiosk, etc.

DOCUMENTATION NEEDED• Name steering committee member or members and their responsibilities regarding

the Purchasing Policy

• Documentation of environmental preferences communicated to suppliers and vendors

• A policy that specifies

1. The purchase of energy-efficient models of energy consuming equipment,and

2. A preference for bulk purchases and minimizing the purchase of single-use products

• Policy should include a statement of where it is available upon public request

SUGGESTED IMPLEMENTATION (SILVER)1. Give preference to environmentally responsible service providers (e.g. landscaping,

food suppliers, pest control, pool care, dry cleaning, guest amenities, laundry, and cleaning.)

2. Steering committee or other authority should review the green purchasing policy annually (at minimum) to ensure the mission and vision are being addressed and to account for changes and availability of environmentally preferred products and services.

3. When windows are replaced, the policy shall specify that energy-efficient windows are purchased

4. Determine which products and services currently in use have an environmentally preferable alternative and set specific targets for switching to environmentally preferable products and services (in addition to sanitary paper products, cleaning products, and paints)

5. Create a list of VOC emitting products (e.g., building materials, rugs and carpets, furniture and furnishings, laminated products, adhesives, sealants, caulking compounds, and office supplies), so that low VOC options can be specified.


2.5 Purchasing

36

DOCUMENTATION NEEDED• Environmental Purchasing Policy (EPP) that specifies the purchasing requirements

listed above and how they are being implemented on site.

• Records of the review and modifications of the purchasing policy

• EPP should include hotel’s environmental mission

• A list of specific purchasing targets for environmentally- preferable products and services


The auditor may have conversations with members of the steering committee or procurement staff to ensure purchasing goals have been properly communicated.


2.5 Purchasing

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2.5.2 Paper Products.

BRONZE SILVER GOLDImplement either 2.5.2.1 or 2.5.2.2

Implement both 2.5.2.1 and 2.5.2.2

BRONZE SILVER GOLD2.5.2.1 Printing and Writing Paper. The property shall purchase printing and writing paper that is either environmentally preferable, made from tree-free fiber, or meets the specifications outlined below

• For letterhead, stationary, copy and printer paper, envelopes, invoices, business forms, etc.: a minimum of 30% postconsumer material content

• For coated paper: a minimum of 10% postconsumer material content

INTENTTo ensure that printing and writing paper products are purchased with a minimum amount of postconsumer material content to reduce the amount of virgin material used in paper products and to encourage the use of environmentally preferable and postconsumer materials products.

SUGGESTED IMPLEMENTATION1. Assess all printed materials (letterhead, stationary, copy paper, envelopes, invoices,

etc.) purchased for the property.

2. Create a list of the paper products, and if they are not certified by an independent third-party program or legitimate nationally-recognized third-party program, or made from tree-free fiber, determine the postconsumer material content of the products either through existing brochures or catalogs or a written, signed attestation from the supplier.

Note: “Recycled content” or “recovered material content” typically includes both pre-consumer and post-consumer paper. If existing information or information provided by the supplier addresses only “recycled content” or “recovered material content”, the property must inquire specifically about post-consumer content. Documentation of only the “recycled content” or “recovered material content” is not considered sufficient. If products are non-compliant, inquire about potential alternatives from suppliers or vendors and switch to compliant products. Educate procurement staff on purchasing preferences.


2.5 Purchasing

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BRONZE SILVER GOLD• 2.5.2.2 Sanitary Paper Products. The property shall purchase sanitary paper

products that are either environmentally preferable or meet the specifications outlined below:

• Napkins and paper towels: minimum 40% postconsumer material content

• Toilet tissue: minimum 20% postconsumer material content

• Facial tissue: minimum 10% postconsumer material content

INTENT

To ensure that sanitary paper products are purchased with a minimum amount of postconsumer material to reduce the amount of virgin material used in paper products and to encourage the use of environmentally-preferable and postconsumer materials products.

SUGGESTED IMPLEMENTATION1. Assess all sanitary paper products purchased for the property.

2. Create a list of the products and, if they are not certified by an independent third-party program or legitimate nationally-recognized third-party program, determine the post-consumer material content of the products either through existing brochures or catalogs a written, signed attestation from the supplier.

Note: “Recycled content” or “recovered material content” typically includes both pre-consumer and post-consumer paper. If existing information or information provided by the supplier addresses only “recycled content” or “recovered material content”, the property must inquire specifically about post-consumer content. Documentation of only the “recycled content” or “recovered material content” is not considered sufficient. If products are non-compliant, inquire about potential alternatives from suppliers or vendors and switch to compliant products. Educate procurement staff on purchasing preferences.


• A list of sanitary paper products that are used on the property (including name of company/vendor, type of paper)

• Documentation such as product data sheets or brochures showing that products are either environmentally-preferable or meet the post-consumer content requirements.

• Recent purchase order or invoice of sanitary paper product purchases

See template 2.5.2


The auditor may spot check to ensure compliant products are being used on the property.


2.5 Purchasing

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2.5.3 Cleaning, Laundry, and Dish Products.

BRONZE SILVER GOLD2.5.3.1 Laundry detergents and cleaning products in-tended for general purpose, glass, floor, restroom, car-pet extraction and carpet pre-spray cleaning shall be concentrated and either• environmentally prefer-

able, OR • non-phosphate, nontox-

ic, and biodegradable.

2.5.3.2 The property shall demonstrate that cleaning prod-ucts and laundry and dish detergents that contain chlo-rine bleach are used only where less toxic alternatives are not available, and then only in minimal amounts. 2.5.3.3 The property shall use automatic dishwashing de-tergents that are either • environmentally preferable, OR • biodegradable, do not contain nitrilotriacetic acid,

and are not formulated with chlorine bleach. 2.5.3.4 General purpose cleaning products shall contain less than 10% VOCs by weight.

If disinfecting restroom cleaners are used, they may be exempted from the biodegradable requirement if the property can demonstrate that there is no practicable biodegradable alternative.

INTENTTo reduce the environmental and human health impacts of cleaning, laundry and dish products and to encourage the use of environmentally preferable products.

SUGGESTED IMPLEMENTATIONN(BRONZE)Identify the cleaning products that are currently being used at the property in the following categories:

• Carpet cleaners (extraction and pre-spray)

• Floor cleaners

• General-purpose cleaners

• Glass cleaners

• Restroom cleaners

• Laundry detergent (not including rinses, brighteners, sours, etc.)

Consult the product labels, Material Data Safety Sheet (MSDS) and/or contact the supplier to determine whether or not the cleaning products meet all of the following requirements:

• Is concentrated (at least 1:16 dilution ratio with water - for liquids; 1:32 is recommended for general purpose cleaners)

AND either

• Is certified by an independent third-party program or legitimate nationally-recognized third-party program


2.5 Purchasing

40

OR

• Does not contain phosphates• Is considered non-toxic• Is biodegradable

If any cleaning product does not meet the above requirements, switch to an acceptable alternative product that does meet the above requirements. Procurement documents should communicate intent to continue purchasing compliant cleaning products and procurement staff should be informed of the requirements.

DOCUMENTATION NEEDED• A list of cleaning products and laundry detergent currently in use (including name

and manufacturer)

• Documentation such as MSDS, product data sheets or brochures showing that laundry detergents and cleaning products are concentrated and either environmentally-preferable or meet the requirements for non-phosphate, nontoxic and biodegradable

• Recent purchase orders and/or invoices of laundry and cleaning products

• Procurement policy that states compliant cleaning products and laundry detergents will be purchased in the future

See template 2.5.3.

SUGGESTED IMPLEMENTATION (SILVER)Identify the cleaning products that are currently being used at the property in the following categories:• Carpet cleaners (extraction and pre-spray)• Floor cleaners• General-purpose cleaners• Glass cleaners • Restroom cleaners• Laundry detergent (not including rinses, brighteners, sours, etc.)• Automatic dishwashing detergent (not including sanitizers, rinses, etc.)

Determine which cleaning products, laundry and dish detergents contain chlorine bleach and through research, determine if there are less toxic alternatives available and switch to those. Under 2.5.3.2, dish detergents include any liquid or soap used to wash dishes (excluding automatic dishwashing detergent). If none are available, these products should be used in minimal amounts.

For general purpose cleaning products, the MSDS or product data/documentation should tell you whether the product contains less than 10% VOCs by weight. If the product does not meet this requirement it should be discontinued.

Automatic dishwashing detergents that contain NTA (nitrilotriacetic acid), and chlorine bleach should be discontinued.


2.5 Purchasing

41

Establish a purchasing policy that states that the property will purchase only environmentally-preferable automatic dishwashing detergents or biodegradable automatic dishwashing detergents that do not contain NTA and chlorine bleach. The property may need to obtain data/documentation from manufacturer or supplier that confirms product(s) are compliant with the requirements.

DOCUMENTATION NEEDED• A list of cleaning products and laundry and dishwashing detergent(s) used on the

property (name and manufacturer).

• Documentation such as MSDS, product data sheets or brochures showing automatic dishwashing detergents are either environmentally-preferable or are biodegradable, do not contain nitrilotriacetic acid and not formulated with chlorine bleach

• Documentation such as MSDS, product data sheets or brochures showing whether or not cleaning products, laundry and dish detergents contain chlorine bleach and general purpose cleaners contain less than 10% VOCs by weight

• Recent purchase orders and/or invoices of automatic dishwashing detergents

See template 2.5.3.


The auditor will check to see what cleaning products and laundry and automatic dish detergents are being used and verify if they are compliant by checking available MSDS and other documentation.


2.5 Purchasing

42

2.5.4 Paints.

BRONZE SILVER GOLDNo requirement 2.5.4.1 The property shall purchase architectural paints

that are either environmentally preferable or meet the fol-lowing requirements:• The VOC content of the paints shall not exceed the

following limits: o Interior Flat: 50 g/l; o Interior Non-Flat: 150 g/l; o Exterior Flat: 100 g/l; o Exterior Non-Flat: 200 g/l; o Anti-Corrosive All Finishes: 250 g/l.• The paints shall not contain any of the following heavy

metals or toxic organic substances:

• antimony• cadmium• hexavalent chromium• lead• mercury• acrolein• acrylonitrile• benzene• 1,2-dichlorobenzene• ethylbenzene

• formaldehyde• isophorone• methylene chloride• methyl ethyl ketone• methyl isobutyl ketone• naphthalene• phthalate esters• toluene (methylbenzene)

• 1,1,1-trichloroethane• vinyl chloride

2.5.4.2 The property shall maintain an inventory for allarchitectural paints, including product name, manufacturer, and sheen (e.g., flat, eggshell, etc.).

2.5.4.3 Non-compliant paints shall be removed from the property. If a paint recycling program is not available, appropriate disposal procedures shall be followed.

Exceptions may be made for limited-use architectural paints used in high-wear or historic areas if compliant options are not available.

INTENTTo ensure that paint used on the property is free from hazardous chemical components and to minimize the amount of VOCs being released into the atmosphere from paints purchased by the property.


2.5 Purchasing

43

SUGGESTED IMPLEMENTATION1. Assess paints on property. Are any paints environmentally-preferable? What is the

VOC content? Do they contain any prohibited ingredients? What type of paint, (flat or semi-gloss; exterior or interior), where is it used and how much is on hand?

2. Determine how to properly dispose of non-compliant paint.

3. Establish a policy that states the property will purchase compliant paint, determine compliant paint options from vendors and stipulate these for future purchasing.

Exceptions may be made for limited-use architectural paints used in historic areas or high traffic areas.

DOCUMENTATION NEEDED• An inventory of all paint used and kept on the property and description of each

product (including product name, manufacturer, sheen and amount on hand).

• Documentation for each paint, such as MSDS, product data sheets or brochures showing that paints are either environmentally-preferable or do not contain the prohibited ingredients and meet the required VOC content

• If paint has recently been purchased, submit purchase order or invoice and MSDS or other verifying documentation

• Procurement policy that specifies the purchase of environmentally-preferable paints

or paints that meet the VOC and prohibited ingredient requirements

• Receipt or other evidence that non-compliant paint has been removed from property

See template 2.5.4.


Auditor will check the inventory of paint and will observe the paint cans stored on the facility to ensure that all products are listed on the inventory. Auditor will also review that all products meet the requirements of the criteria based on certification, data/documentation from manufacturer or supplier or other product information about the prohibited chemicals.


2.5 Purchasing

44

2.5.5 Durable Goods.

BRONZE SILVER GOLDAppliances and furniture purchased by the property shall be of sufficient quality to last for several years and allow reuse, refinishing and/or reupholstering.

INTENTTo encourage the use of durable products and avoid sending these goods to the landfill.

SUGGESTED IMPLEMENTATION1. Assess furniture and appliances that are being considered or have recently been

purchased for the property.

2. Determine if the items to be purchased or recently purchased can be reused, refinished or reupholstered.

3. If furniture and appliances cannot be reused on property, an example of reuse may include selling furniture and equipment to another property or furniture liquidator.

4. Include procurement language to purchase durable products, such as furniture, when items are purchased in the future and communicate policy to staff personnel.

DOCUMENTATION NEEDED• A list of durable goods that have been purchased recently

• Procedures and policy that describes how the property will ensure that furniture and other durable goods purchased are reused, refinished and/or reupholstered and the procurement policy for purchasing durable furniture and appliances in the future.

See template 2.5.5


The auditor will spot check newly-purchased furniture on-site to check if it may be reused rather than replaced. The auditor may have conversations with staff to ensure policies are properly communicated.


2.5 Purchasing

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2.5.6 Reusable Packaging and Shipping Pallets.

BRONZE SILVER GOLDPreference shall be given to product suppliers who provide and take back reusable packaging and shipping pallets. Packaging that is not reusable shall be minimal and recyclable.

INTENTTo ensure the product suppliers cut down on the amount of waste generated due to packaging and shipping pallets.

SUGGESTED IMPLEMENTATION1. Determine if suppliers currently take back, or have the capability to take back, reus-

able packaging (such as corrugated boxes) and shipping pallets.

2. If current suppliers do not offer take-back, communicate with the supplier or vendor that the preference is for suppliers that take back packaging and shipping pallets. Consider switching to alternative suppliers and vendors who offer this service.

3. Communicate with staff who the preferred suppliers and vendors are and the reasons for selecting them.

DOCUMENTATION NEEDED• Evidence of preference given to supplier(s) or vendor(s) who take back reusable

packaging and shipping pallets. This can include a list of vendors, meeting minutes from purchasing team, supplier guidelines, email inquiries, information from product suppliers, etc.

• Procurement policy that states a preference for product suppliers who provide and take back reusable packaging and shipping pallets

See template 2.5.6.


The auditor will observe the packaging and shipping pallets present at the property to ensure it is in accordance with the documented procedure.


46

2.5 Purchasing

2.5.7 Environmentally Responsible Suppliers. The property shall give preference to environmentally responsible service providers (2.5.1).

BRONZE SILVER GOLDNo requirement A list of these services shall be available to guests or in-

cluded in the environmental purchasing policy.

INTENTTo ensure preference is given to environmentally responsible service suppliers used by the property.

SUGGESTED IMPLEMENTATION1. Develop a policy that states a preference for environmentally responsible

service suppliers.

2. Identify a list of environmentally responsible service suppliers for a variety of services offered and used by the hotel.

DOCUMENTATION NEEDED• A list of environmentally responsible service suppliers used by the hotel and/or

offered to guests, what service they offer and description of why they are considered environmentally responsible.

• Procurement policy that states preference for environmentally responsible service providers.

See template 2.5.7.


Auditor will observe signage or information regarding environmentally responsible services available to guests.


2.6 Continual Improvement.

BRONZE SILVER GOLDNo requirement No requirement The property shall have

a substantive plan for achieving meaningful continual improvement in its environmental performance. The plan shall include goals with short-and long-term benchmarks and use quantifiable metrics wherever possible.

INTENTTo establish continuous improvement at the property for environmental performance.

SUGGESTED IMPLEMENTATIONDetermine which areas of environmental performance the property wants to improve upon. The property should establish an action plan that outlines short-term and long-term goals. These should include specific metrics and benchmarks for measuring improvement in environmental performance, for example, reduce waste generation by 10% during the next year.

DOCUMENTATION NEEDEDShort-term and long-term environmental goals for the property, including metrics (how achievement will be measured) and an action plan to achieve them.


The auditor may review the policies and procedures of the property for continuous environmental improvement.

47

2.6. Continual Improvement


2.7 Additional Requirements For Gold Level

48

ADDITIONAL REQUIREMENTS FOR GOLD LEVEL. The property shall meet three of the following requirements (2.7.1 – 2.7.8):

2.7.1 Energy Reduction.

BRONZE SILVER GOLDNo requirement No requirement The property shall

• set substantive, meaningful goals for energy reduction

OR• be an ENERGY STAR

Leader, or equivalent.

INTENTTo ensure energy-efficiency at the property level.

SUGGESTED IMPLEMENTATIONThe property should establish a policy and procedures that outline the energy reduction goals, including specific measurements and monitoring of energy use over time, e.g., utility bills or specific metering. Alternatively, the property can become an ENERGY STAR Leader, or equivalent.

DOCUMENTATION NEEDED• Policy and procedures that state the overall energy reduction goals as well as how

energy will be monitored over time and how specific measurements will be assessed.

• Records that document the progress towards the goals.

• Policies should also outline results of achieving goals and results if the goals are not met.

• Alternatively, the property can provide evidence of participation in the ENERGY STAR Leader program or an equivalent program.


The auditor may review the policies and procedures of the property for energy reduction goals.


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2.7.2 Management of Resource Use: Energy, Water and Waste.

BRONZE SILVER GOLDNo requirement No requirement 2.7.2.1 The property shall track its energy consump-

tion (electricity, natural gas, fuel, etc.), potable water consumption, and the amounts of waste col-lected for disposal/incineration and for recycling.

2.7.2.2 Monthly bills shall be tracked with the EN-ERGY STAR Portfolio Manager, or an equivalent resource management or documentation system (e.g., utility software or Excel spreadsheet) that:1. tracks costs, total consumption, and Resource

Use Intensity;2. benchmarks these factors relative to past perfor-

mance (normalized for sales volume);3. determines percent improvement or savings in

energy, water, and generation of waste.

2.7.2.3 These impacts shall be reviewed at least annually, with appropriate goals set for continuous improvement.

INTENTThe intent is for the property to have an understanding of its resource use and to provide a baseline of its use and costs. The intent is for the property to be able to analyze its resource use and identify areas in which its use can be reduced in order to conserve resources. Tracking resource use will provide documentation to determine the effectiveness of the property’s practices for continuous improvement and see whether the goals are being met.

SUGGESTED IMPLEMENTATIONDetermine what tracking system would be most useful for your property (ENERGY STAR Portfolio Manager (https://portfoliomanager.energystar.gov/pm), Excel spreadsheet, etc.). The system should be able to track consumption, costs, Resource Use Intensity (e.g., Energy Use Intensity in BTU/sq. ft., Gallons/sq. ft., or tons of waste/sq. ft.), benchmark performance and determine improvements or savings. The further back you are able to track the hotel’s energy and potable water consumption and waste collection, the more useful this information will be to help set goals for continuous improvement and benchmarking the following year.

When setting goals for continuous, meaningful improvement, consider what the property would like to accomplish as a whole, where would cost savings or energy reduction make the most impact,



50

DOCUMENTATION NEEDED• Evidence of a minimum of three months of tracking energy and potable water

consumption and waste collected for disposal/incineration and recycling, including costs, total consumption, and Resource Use Intensity (12 months of tracking will be required for compliance monitoring)

• Description of goals set for continuous improvement based on a comparison to previous tracking data

• Records, meeting minutes or other evidence that the impacts from resource tracking have been reviewed at least annually


The auditor may review the policies and procedures of the property for energy reduction goals.




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2.7.3 Sustainable Building.


• be certified by a nationally-recognized green building certification program.

OR• register for and

actively be in the process of achieving a nationally-recognized green building certification program.

INTENTTo promote sustainable building practices and operations.

SUGGESTED IMPLEMENTATIONThe property should seek to achieve LEED certification, ENERGY STAR for Buildings, Green Globes, or another nationally-recognized green building certification.

DOCUMENTATION NEEDEDDocumentation that property is certified to a nationally-recognized green building program or that the property is in the process of achieving certification.


The auditor may review official documentation for property’s certification or application process.



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2.7.4 Renewable Energy.


• use renewable energy for at least 25% of its needs, either via onsite production or certified Renewable Energy Certificates.

OR • be certified through the Center for

Resource Solutions’ Green-e Marketplace program or is a Partner in the EPA’s Green Power Leadership Club.

INTENTTo promote use of renewable energy.

SUGGESTED IMPLEMENTATION1. The property should determine their capability to produce renewable energy onsite

and the offerings of certified renewable energy certificates. The combination of installed, onsite generation and RECs should total at least 25% of the total energy use of the property.

2. Alternatively, the property can seek certification through the Center of Resource Solutions’ Green-e Marketplace (http://www.green-e.org/getcert_bus_howto.shtml) or become a Partner in the EPA’s Green Power Leadership Club (http://www.epa.gov/greenpower/join/purchase.htm).

DOCUMENTATION NEEDED• Documentation showing that at least 25% of the energy used by the property is from

renewable energy, either generated on-site or purchased from certified renewable energy certificates.


The auditor may review documentation of renewable energy, including information about renewable energy sources locally and if applicable, membership and purchase information for the Center for Resource Solutions Green-e Marketplace or EPA’s Green Power Leadership Club.



53

2.7.5 Greenhouse Gas Emissions.


• offset greenhouse gases through partnerships or certified carbon offsets to compensate for all Scope 1 & Scope 2 greenhouse gases emitted within the property, following the UNFCCC reporting guidelines.

AND • maintain an active program to reduce its

greenhouse gas emissions.

Note: The Greenhouse Gas Protocol (http://www.ghgprotocol.org/calculation-tools/faq) defines methods for calculation of greenhouse gas emissions: Scope 1 includes all direct emissions from sources that are owned or controlled by the property. Scope 2 includes all indirect emissions that are a consequence of the activities of the property, but occur at sources owned or controlled by another entity, such as the consumption of purchased electricity, heat, or steam.

INTENTTo reduce greenhouse gas emissions.

SUGGESTED IMPLEMENTATIONThe property should research and implement proven partnerships (e.g., CarbonFund.org, CarbonFree® Partner, etc.), or carbon offsets (e.g., Green-e Climate Program, etc.), to account for all Scope 1 and Scope 2 greenhouse gases emitted within the property according to the UNFCCC reporting guidelines (http://unfccc.int/resource/docs/2013/sbsta/eng/l29a01.pdf).

DOCUMENTATION NEEDED• Documentation of greenhouse gas reduction through partnerships or carbon offsets

• Documentation of the greenhouse gas emissions of the property, and measurable ways to reduce the emissions of the facility.


The auditor may review documentation and observe partnerships that receive the greenhouse gas emissions and will review carbon offset documentation. The auditor may also check documentation for the program for reducing the greenhouse gas emissions.



54

2.7.6 Waste Reduction.

BRONZE SILVER GOLDNo requirement No requirement The property shall reuse,

recycle, or compost 60% of its solid waste, thus diverting it from landfills and incinerators.

INTENTTo reduce waste generated by the property.

SUGGESTED IMPLEMENTATIONThe property should research and implement ways to reduce waste generated through methods of reduction, reuse, recycling and composting activities.

DOCUMENTATION NEEDEDDocumentation of policy and procedures of the specific type of waste generated by the property and the end result of how those materials are reduced, reused, recycled or composted, accounting for all waste generated at the property. The property must also submit metrics or calculations to verify that 60% of solid waste is diverted from landfills and incinerators.


The auditor will review policies and procedures that outline how to deal with waste and will observe on-site the generation and reduction of waste at the property. The auditor will also observe and review the reduction, reuse, recycling and composting activities on-site.



55

2.7.7 Green Cleaning.

BRONZE SILVER GOLDNo requirement No requirement The cleaning services on

the property shall meet the requirements in the Green Seal Environmental Standard for Cleaning Services (GS-42), or are certified to that standard.

INTENTTo encourage the use of green cleaning services.

SUGGESTED IMPLEMENTATIONThe property should seek out the use of a GS-42 certified cleaning service; change the property’s cleaning service to meet the requirements of GS-42 (http://www.greenseal.org/GS42); or certify to the standard.

DOCUMENTATION NEEDED• Evidence of GS-42 certification (certificate or letter from Green Seal) from either a

vendor/contractor that does the cleaning on site or the property’s in house cleaning service

OR

• Policies and procedures, that meet the requirements of GS-42, from the property’s green cleaning service/program, including equipment used, training of staff and use of environmentally preferable cleaning products.

• Policies and procedures, that meet the requirements of GS-42, from the vendor/contractor green cleaning service, including equipment used, training of staff and use of environmentally preferable cleaning products.


The auditor may review policies and procedures that demonstrate the cleaning service meets the requirements of GS-42 or GS-42 certification documentation and will observe on-site that the property is being cleaned accordingly.



56

2.7.8 Water Conservation.

BRONZE SILVER GOLDNo requirement No requirement 2.7.8.1The property shall

meter and monitor its water consumption. AND2.7.8.2 All of the toilets, bathroom faucets, shower heads, and landscape irrigation shall meet the EPA WaterSense® requirements.

INTENTTo encourage water conservation for the property.

SUGGESTED IMPLEMENTATIONNo suggestions.

DOCUMENTATION NEEDED• A list of water fixtures and documentation that they meet the requirements of the EPA

WaterSense program (by WaterSense labeling, or manufacturer specifications)

• Evidence and documentation of metering and monitoring of water consumption


The auditor will review the water fixtures, meters and monitoring of water consumption.


3.0 Certification And Labeling Requirement

57

Unless otherwise approved in writing by Green Seal, the following labeling requirements shall apply to all levels of certification.

3.1 Certification Mark. The Green Seal® Certification Mark may appear on the certified property and promotional materials, only in conjunction with the certified service, and shall include the level of certification. Use of the Mark must be in accordance with Rules Governing the Use of the Green Seal Certification Mark.

The Green Seal Certification Mark shall not be used in conjunction with any modifying terms, phrases, or graphic images that might mislead consumers as to the extent or nature of the certification.

Green Seal must review all uses of the Certification Mark prior to printing or publishing.

3.2 Use With Other Claims. The Green Seal Certification Mark shall not appear in conjunction with any human health or environmental claims unless verified and approved in writing by Green Seal.

3.3 Statement of Basis for Certification. Wherever the Green Seal Certification Mark appears, it shall be accompanied by a description of the basis for certification. The description shall be in a location, style, and typeface that are easily readable. If online space is limited, a link to the basis of certification may be used.

The description shall read as follows, unless an alternate version is approved in writing by Green Seal:

[Name of Property] meets Green Seal™ Standard GS-33 based on waste minimization, water and energy efficiency, hazardous substance handling, and an environmental purchasing policy. GreenSeal.org.

INTENT To clarify the requirements for the use of the Green Seal Certification Mark, for claims relating to human health and environment, and for an FTC (Federal Trade Commission) compliant description of the Basis for Certification. DOCUMENTATION NEEDED Copies or photos of any promotional material (brochures, fliers, website links, table tents, etc.), where the Green Seal Certification Mark is used and/or where human health or environmental claims are listed. Also copies of letterhead or business cards where the Green Seal Certification Mark is used and/or where human health or environmental claims are listed. Policy or signed attestation on letterhead that the Green Seal Mark will be used in accordance with Rules Governing the Use of the Green Seal Certification Mark (www.greenseal.org/TrademarkGuidelines). ON-SITE AUDITOR VISIT

Auditor should look for uses of the Mark and mention of Green Seal on the property.

CERTIFICATION AND LABELING REQUIREMENTS

GS-33 Annex A – Definitions (Normative)

58

Note that the defined terms are italicized throughout the standard and guidebook.

Architectural paint: Wall paints, anti-corrosive and reflective coatings, floor paints, primers, and undercoats.

Biodegradable: Breaks down readily in the environment. For conformance to this standard, the product shall be labeled or declared by the manufacturer to be “biodegradable,” “readily biodegradable,” or an equivalent term. Alternatively, it shall be proven to meet a definition of “ready biodegradability” set by an authoritative body (e.g. the OECD) (e.g., as specified in section 3.13 (Aquatic Biodegradability) in GS-37, http://www.greenseal.org/gs37).

Carbon Offsets: Mitigation of greenhouse gas emissions generated at the property using reduction measures certified by or purchased from a third-party provider.

Concentrated: Products that are substantially diluted with water to form the solution used for cleaning. The dilution factor required for conformance to this standard shall be appropriate for the type of product commonly purchased by the property and for the intended use.

Cost-Effective: Producing positive results in proportion to the expenditure of resources (e.g., time, money, materials, etc.) and having a return on investment period less than or equal to three years.

Energy-Efficient: Requiring the consumption of a minimum amount of energy to provide a maximum amount of work or functionality. In the United States, products shall be identified as being in the lowest quarter (1/4) of energy used according to the FTC’s yellow EnergyGuide labels (http://www.consumer.ftc.gov/articles/0072-shopping-home-appliances-use-energyguide-label), verified as environmentally-preferable, or otherwise demonstrate that they consume significantly less energy when compared with similar equipment using established, industry-standard testing methods.

Environmental Mission: A statement of sustainability goals for a specific property, created as a guide for the property in making decisions and choosing the actions needed to reach these goals.

Environmentally-Preferable. A product or service certified as such by a Type 1 (i.e., third-party) environmental label that was developed in accordance with the ISO 14024 Environmental Labeling Standard. Alternatively, a product or service designated as environmentally preferable by an established and legitimate nationally-recognized third-party program developed with the purpose of identifying environmentally preferable products. The program must not have any financial interest or stake in sales of the product or service, or other conflict of interest. The standard must be appropriate, meaningful, and based on the product’s life cycle with consideration of human health and safety, ecological toxicity, other environmental impacts, and resource conservation. Criteria must be publically available, developed with stakeholder input, and distinguish market leadership for that product category. Certification must be completed by a third party, include site inspections, and have a monitoring program to verify ongoing compliance.

Greenhouse Gas: Components of the atmosphere that increase the heat trapped by the Earth’s atmosphere (“the greenhouse effect”): carbon dioxide (CO2), methane (CH4), nitrous oxide

APPENDIX

GS-33 Annex A – Definitions (Normative)

59

(N2O), perfluorocarbons (PFCs), hydrofluorocarbons (HFCs), sulphur hexafluoride (SF6), carbon monoxide (CO), nitrogen oxides (NOx), non-methane volatile organic compounds (NMVOCs), and sulphur oxides (SOx).

Hazardous: For conformance to this standard, substances are considered hazardous if they are classified as “hazardous” by an authoritative body (such as OSHA or DOT), have a NFPA health rating greater than 2, are labeled with signal words such as “Danger,” “Caution,” “Warning,” or are flammable, corrosive, or ignitable.

Non-Phosphate: Containing no more than 0.5% by weight of phosphates or phosphate derivatives.

Nontoxic: The product does not exhibit potentially harmful characteristics, as defined by the Consumer Product Safety Commission regulations (16 Code of Federal Regulations (CFR) Chapter II, Subchapter C, Part 1500 (http://www.gpo.gov/fdsys/pkg/CFR-2012-title16-vol2/xml/CFR-2012-title16-vol2-part1500.xml)), and is not required to be labeled as Toxic or Highly Toxic.

Renewable Energy: Forms of energy from renewable sources, including energy from wind, solar, water, geothermal, and biofuels.

Renewable Energy Certificates: Units of renewable energy purchased from a third-party provider that are sold only once or claimed only by a single party.

Postconsumer Material: A material or product that has served its intended end use and has been recovered or diverted from the waste stream in order to be recycled.

Volatile Organic Compounds (VOC): Compounds listed by the United States Environmental Protection Agency (EPA) in 40 CFR Section 51.100(s), (s) (1) (http://www.epa.gov/ttn/naaqs/ozone/ozonetech/def_voc.htm).

APPENDIX

APPENDIX 1 – SCOPE (Informative)

60

Examples of services included in or excluded from the scope of GS-33:

APPENDIX

Services Included in GS-33

• Lodging properties (e.g., All Suites, Bed and Breakfasts, Condominiums, Condotels, Convention Hotels, Cottages, Country Inns, Extended Stay, Full Service, Hotels, Limited Service, Lodges, Motels, Motor Inns, Resorts)

Services Excluded from GS-33

• Separate golf courses associated with the property

• Separate restaurants associated with the property

• Separate swimming pools associated with the property

GS-33 APPENDIX 2 – List Of Best Practices (Informative)

61

The following is a list of suggested “Best Practices” that properties can implement in order to further their environmental leadership. Best Practices can positively influence the guests’ experiences while reducing the environmental footprint and increasing operational productivity. Many of the Best Practices are supplementary to the GS-33 criteria and their implementation can help a property conform to GS-33.

(2.1.1) Recycling The property has separate tracking for each type of recycled material. The property implements a recycling program in which the recyclable materials are collected separately from trash.

(2.1.4) Food Donation The property donates leftover food to a local shelter or food bank where programs are available and where permitted by local regulatory agencies.

(2.1.5) Food Service Items The property’s food service items are reusable, to the full extent practicable. Disposable food service items are 100% compostable or biodegradable (only if they are collected for composting) or 100% recyclable.

(2.2.1) Energy Equipment and Energy-Efficient Replacements The property maintains and regularly updates an inventory of energy-consuming devices that includes the date of purchase, estimated date of replacement, and energy-efficiency status for each item.

(2.2.4) Windows Existing windows have window films or window treatments, (e.g., curtains, blinds, awnings, etc.) where climate and orientation indicate that significant energy savings will result.

(2.2.5) Climate and Lighting Control. The property uses programmable on/off timers and/or sensors used for lighting and HVAC control in low traffic and low occupancy areas.

(2.3.1) Water Efficient Fixtures The property installs water efficient fixtures, such as dual-flush toilets, high efficiency toilets (WaterSense® label), low-flow aerators, waterless urinals, and composting toilets. Automated faucets are calibrated and maintained in order to ensure that water is triggered only when needed for use. Kitchen sinks on the property have a flow rate no greater than 2.2 gpm. Pre-rinse spray valves have a flow rate no greater than 1.6 gpm.

(2.3.2) Landscaping and Irrigation. All exterior plantings on the property are native to the area or tolerant of climate, soils and natural water availability. The property has a plan for the removal of plants that are not tolerant of the climate on the property. Gray water or rainwater is used for irrigation. The property uses automated sensors that measure soil moisture and water the landscape only when needed.

(2.3.4) Towel and Linen Reuse Program The program conducts staff training and provides explanatory educational materials for guests.

APPENDIX

GS-33 APPENDIX 2 – List Of Best Practices (Informative)

62

(2.5.2) Storage and Mixing of Cleaning and Pool Products. Backflow prevention devices are used where closed dispensing systems are connected to the building water supply. The storage area for cleaning and pool products has direct access to fresh air ventilation.

(2.5.3) Chemical Storage All chemicals for cleaning products are portion-controlled products, or are stored and mixed using portion-control dispensing systems.

(2.5.4) Integrated Pest Management The property uses Integrated Pest Management techniques, or insecticides, fertilizers and biocides that are natural or Certified Organic.

APPENDIX

GS-33 APPENDIX 3 – Examples Of Recyclable Materials (Informative)

63

• Aluminum • Plastic • Cardboard • Paperboard • Print and copy paper • Steel • Glass • Fluorescent light bulbs • Newspaper • Mixed paper • Batteries • Packaging • Inkjet and toner cartridges

APPENDIX

GS-33 APPENDIX 4 – Examples Of Energy-Efficient Appliances (Informative)

64

For informational purposes. The following definitions are adopted from the ENERGY STAR website1.

Dishwashing Machine: An appliance that cleans and sanitizes cooking and food-service items by applying sprays of detergent solution and a sanitizing final rinse. Dishwashers must meet ENERGY STAR requirements, or equivalent, in order to be considered energy- and water-efficient.

Commercial Deep-Fat Fryer: An appliance or cooking vessel that immerses food completely in hot oil. The oil is heated by an immersed electric element or band-wrapped vessel (electric fryers), or by gas burners (gas fryers). Fryers must meet ENERGY STAR, PG&E* or CEE** requirements, or equivalent, in order to be considered energy-efficient.

Grid dles: Single-Sided Commercial Griddle: A commercial appliance that cooks food in oil or its own juices by direct contact with a single thermostatically-controlled plate. Griddles can be flat or grooved.

Double-Sided Commercial Griddle: A commercial appliance that cooks food in oil or its own juices by direct contact with two hot thermostatically-controlled surfaces. Double-sided griddles have hinged upper-griddle plates (platens) that swing down over the food, thereby cooking the food from both sides at once.

Fry-Top Range: A multi-purpose appliance used for surface cooking by direct contact with a heated plate, and may also function as a device for roasting, broiling, grilling or any combination of these methods. A fry-top range may be mounted above an oven, shelving or a refrigerated base.

Griddles must meet PG&E’s specifications, ENERGY STAR, or equivalent, in order to be considered energy-efficient.

Commercial Hot Food Holding Cabinet: An appliance that holds hot food, cooked in a separate appliance, at a specified temperature. Hot Food Holding Cabinets must be listed with ENERGY STAR, PG&E, CEE, or equivalent, in order to be considered energy-efficient. Ice Machine: An appliance that makes and harvests ice. Ice machines consist of a condensing section and an ice-making section, and may also store or dispense ice. Ice machines must meet ENERGY STAR guidelines, or equivalent, in order to be considered energy-efficient. Solid Door Refrigeration:

Commercial Refrigerator: A cabinet that stores food or other perishable items at temperatures between 32 and 40 degrees F.

Commercial Freezer: A cabinet that stores food or other perishable items at temperatures below 0 degrees F.

Commercial Refrigerator-Freezer: A cabinet that stores food or other perishable items, and has at least one compartment at temperatures between 32 and 40 degrees F, and at least one at temperatures below 0 degrees F.

Commercial Ice Cream Freezer: A cabinet that stores food or other perishable items at temperatures below –5 degrees F.

APPENDIX

1 http://www.energystar.gov/

GS-33 APPENDIX 4 – Examples Of Energy-Efficient Appliances (Informative)

65

Self-contained Refrigeration Cabinet: A refrigerator, freezer, or refrigerator-freezer which has the condensing unit built into the cabinet.

Must meet ENERGY STAR guidelines or be listed with PG&E or CEE to be considered energy efficient, or equivalent.

Steam Cooker (Compartment Steamer): An appliance cooks food using steam as a heat source. Steam cookers may be mounted on countertops, walls, stands, pedestals or cabinet-style bases. Steam cookers must meet ENERGY STAR requirements, or equivalent, in order to be considered energy-efficient.

Commercial Oven: An appliance that heats, roasts, or bakes food by conduction, convection, radiation, or electromagnetic energy. Ovens must meet PG&E’s specifications, ENERGY STAR requirements, or equivalent, in order to be considered energy-efficient.

*PG&E Pacific Gas and Electric Company

**CEE Consortium for Energy Efficiency

APPENDIX

GS-33 APPENDIX 5 – Examples Of Energy-Efficient Lights (Informative)

66

For informational purposes. The following definitions are adopted from PHOTON-L and Efficiency Maine.

Note: Halogen lighting is not considered energy-efficient.

Compact Fluorescent Light Bulb (CFL): A compact fluorescent light bulb is compressed into the size of a standard incandescent light bulb. CFLs use 20%–35% of the energy used by incandescent lamps to provide the same amount of illumination and last 10 times longer. Light is produced in a CFL tube by an electric current conducted through mercury and inert gases. Fluorescent lamps require a ballast to regulate operating current and provide a high start-up voltage; the ballast is integrated into the base of CFLs so that they can be installed in a standard light socket. Special ballasts are needed to allow dimming of fluorescent lamps. Examples of energy-efficient CFLs are listed by ENERGY STAR and Green Seal.

Cold Cathode: A tubular light that works by passing an electrical current through a gas or vapor. Cold cathode lights can come in many sizes and colors. They do not get hot and last longer than other lighting fixtures, at about 50,000 hours. Unlike incandescent bulbs, their longevity is not shortened by turning them off and on.

Light-emitting diodes (LEDs): A semi-conducting device that can produce a wide variety of colors of light, using about 20% of the energy than an incandescent bulb, and generating much less heat. These lights can be used for general illumination and for providing colored light. Examples of energy-efficient LEDs are listed by ENERGY STAR.

Fluorescent Light Fixture (Luminaire): A complete lighting unit consisting of lamps and ballasting, together with the parts designed to distribute the light, position and protect the lamps, and connect the lamps to the power supply.

Standard (First Generation) T8 Lamps: T8 lamps have replaced T12s as the standard fluorescent lamp for commercial and industrial lighting. These 1” diameter lamps offer higher efficacy, better lumen maintenance, and truer color rendering. CEE provides guidance on energy-efficient versions of T8.

High Performance T8 Systems: Lamp and ballast systems that offer higher efficacy levels, longer lamp life, and longer warranties than standard T8 systems, are available at variety of wattages, and can provide dramatic savings.

T5 Systems: T5 fluorescent lamps, at 5/8” in diameter, are smaller than T12 and T8 lamps, and are not designed to replace them since they come in metric lengths. T5 systems are no more efficient than standard T8 systems and are less efficient than High Performance T8 systems. However, T5 lamps are very effectively used in special fixtures that shape light to deliver it greater distances, or to spread light across a surface.

APPENDIX

2 http://www.photon-l.com/technology/led-basics/glossary-of-led-terms.html

3 http://www.efficiencymaine.com/docs/LinearFluorescentLighting.pdf

GS-33 APPENDIX 6 - Templates

67

1.1 Property Specific Information_Bronze-Silver-Gold

1.2 Environmental Regulations Statement_Bronze-Silver-Gold

2.1.1 Recycling Process_Bronze-Silver-Gold

2.1.1.3 Recycling Totals_Bronze-Silver-Gold

2.1.2 Composting Program_Silver-Gold

2.1.3 Refillable Amenities_Silver-Gold

2.1.6 Food Service Items_Bronze-Silver-Gold

2.2.1 Energy-Consuming Devices_Bronze-Silver-Gold

2.2.2 Indoor Lighting_Bronze-Silver-Gold

2.2.4 Climate and Lighting Control_Silver-Gold

2.3.1 Water-Efficient Fixtures_Bronze-Silver-Gold

2.3.2 Landscaping and Irrigation_Bronze-Silver-Gold

2.4.1 Minimization of Hazardous Substances_Silver-Gold

2.4.2 Storage of Cleaning and Pool Products_Bronze-Silver-Gold

2.4.3 Chemical Storage_Silver-Gold

2.5.2 Printing Paper Products_Bronze-Silver-Gold

2.5.2 Sanitary Paper Products_Bronze-Silver-Gold

2.5.3 Cleaning, Laundry, And Dish Products_Bronze

2.5.3 Cleaning, Laundry, And Dish Products_Silver-Gold

2.5.4 Paints_Silver-Gold

2.5.5 Durable Goods_Bronze-Silver-Gold

2.5.6 Reusable Packaging and Shipping Pallets_Bronze-Silver-Gold

2.5.7 Environmentally Responsible Suppliers_Silver-Gold

3.0 Certification and Labeling Requirements_Bronze-Silver-Gold

APPENDIX

68

1.1

Prop

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-Spe

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GS-

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Year

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69

Template 1.2: Environmental Regulations Statement (Bronze/Silver/Gold)

GS-33 Hotels and Lodging Properties

Copy the text below and place it on your company letterhead. Replace text in brackets, apply signature and date.

To: Green Seal, Inc.

1001 Connecticut Ave NW, Suite 827

Washington DC 20036

Attention Project Manager,

This is a letter to verify and inform you that [Name of Hotel/Lodging Property] has not violated any applicable environmental regulations in the past six months.

Sincerely,

[General Manager Signature]

[Date]

70

Tem

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71

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73

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75

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men

t, of

fice

equi

p-m

ent ,

HVA

C s

yste

ms

and

kitc

hen

and

laun

dry

equi

pmen

t whe

re a

pplic

able

)

Ener

gy e

ffici

ent (

Y/N

)?R

easo

n en

ergy

effi

cien

t (i.e

. Ene

rgy

Star

, etc

.)

76

Tem

plat

e 2.

2.2:

Indo

or L

ight

ing

(Bro

nze/

Silv

er/G

old)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

Ligh

ting

loca

tion

(gue

st ro

om, h

allw

ays,

lo

bby,

bac

k of

hou

se,

etc.

), in

clud

ing

hist

oric

or

spe

cial

ty li

ghtin

g fix

ture

s

Type

of l

ight

ing

in a

rea

(CFL

, LED

, hal

ogen

, etc

.)En

ergy

Effi

-ci

ent (

Y/N

)?

Rep

lace

men

t sch

edul

e fo

r non

-en

ergy

effi

cien

t lig

htin

gTa

rget

dat

e / i

nitia

l &

date

whe

n co

mpl

eted

77

Tem

plat

e 2.

2.4:

Clim

ate

and

Ligh

ting

Con

trol

(Silv

er/G

old)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

Loca

tion

of ti

mer

s an

d/or

sen

sors

on

prop

erty

Type

of d

evic

e

78

Tem

plat

e 2.

3.1:

Wat

er-E

ffici

ent F

ixtu

res

(Bro

nze/

Silv

er/G

old)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

List

of fi

xtur

es (f

auce

ts/

aera

tors

, sho

wer

head

s,

to

ilets

)Lo

catio

nW

ater

Sens

e® la

bele

d?

If no

t, lis

t flow

rate

If fix

ture

doe

s no

t mee

t Gre

en

Seal

requ

irem

ents

, dat

e of

fu

ture

impl

emen

tatio

n

Atta

ch d

ocum

enta

tion

of w

ater

con

serv

ing

fixtu

res

such

as

prod

uct d

ata

shee

ts, a

s ne

cess

ary.

79

Tem

plat

e 2.

3.2:

Lan

dsca

ping

and

Irrig

atio

n (B

ronz

e/Si

lver

/Gol

d)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

Type

of n

ew p

lant

s/tr

ees

Tole

rant

of c

limat

e, s

oils

and

na

tura

l wat

er a

vaila

bilit

y?W

ater

ing

Sche

dule

Wat

er-s

avin

g pr

oced

ure

bein

g im

plem

ente

d

80

Tem

plat

e 2.

4.1:

Min

imiz

atio

n of

Haz

ardo

us S

ubst

ance

s (S

ilver

/Gol

d)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

Haz

ardo

us s

ubst

ance

Use

on

prop

erty

Dis

cont

inue

d (Y

/N)?

Rep

lace

men

t pro

duct

(if

nec

essa

ry)

81

Tem

plat

e 2.

4.2:

Sto

rage

of C

lean

ing

and

Pool

Pro

duct

s (B

ronz

e/Si

lver

/Gol

d)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

Loca

tion

of c

hem

ical

st

orag

e ar

eas

Is th

ere

adeq

uate

and

se

cure

sto

rage

spa

ce

(Y/N

)?Is

ther

e ac

cess

to

w

ater

(Y/N

)?A

re th

e dr

ains

plu

mbe

d fo

r dis

posa

l of l

iqui

d w

aste

(Y/N

)?

Is th

ere

acce

ss to

ad

equa

te v

entil

atio

n-(fr

esh

air,

filte

red,

doo

r op

ens

to o

pen

area

, et

c. (Y

/N)?

Atta

ch d

ocum

enta

tion

incl

udin

g pr

oduc

t MSD

S, d

ata

shee

ts o

r atte

stat

ion

from

sup

plie

r, if

appl

icab

le.

82

Tem

plat

e 2.

4.3:

Che

mic

al S

tora

ge (S

ilver

/Gol

d)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

List

pro

duct

s fo

r cle

anin

g,

dish

was

hing

, lau

ndry

, and

po

ol m

aint

enan

ce s

tore

d on

th

e pr

oper

ty

Loca

tion

Use

on

the

prop

erty

Spill

con

tain

men

t mea

sure

s in

pla

ce

Atta

ch d

ocum

enta

tion

incl

udin

g pr

oduc

t MSD

S, d

ata

shee

ts o

r atte

stat

ion

from

sup

plie

r, if

appl

icab

le.

83

Tem

plat

e 2.

5.2:

Prin

ting

Pape

r Pro

duct

s (B

ronz

e/Si

lver

/Gol

d)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

List

prin

ting

and

writ

ing

pape

rs u

sed

on th

e pr

oper

ty(ty

pe o

f pap

er [e

nvel

ope,

cop

y, e

tc.]

and

com

pany

or B

rand

nam

e)

Coa

ted

or

non-

coat

edPo

stco

nsum

er c

onte

nt

(%)

Envi

ronm

enta

lly

Pr

efer

able

(Y/N

?) If

ye

s, n

ame

cert

ifyin

g or

gani

zatio

n

Atta

ch d

ocum

enta

tion

of e

nviro

nmen

tally

pre

fera

ble

prod

uct o

r pos

t-con

sum

er c

onte

nt s

uch

as p

rodu

ct d

ata

shee

ts, b

roch

ure

84

2.5.

2 Sa

nita

ry P

aper

Pro

duct

s (B

ronz

e/Si

lver

/Gol

d)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

List

san

itary

pap

er p

rodu

cts

used

on

the

prop

erty

(toi

let t

is-

sue,

faci

al ti

ssue

, nap

kins

, pap

er to

wel

s) in

clud

ing

com

pany

or

bran

d na

me

Post

cons

umer

con

tent

(%)

Envi

ronm

enta

lly

Pref

erab

le (Y

/N?)

If ye

s, n

ame

cert

ifyin

g or

gani

zatio

n

85

Tem

plat

e 2.

5.3:

Cle

anin

g, L

aund

ry a

nd D

ish

Prod

ucts

(Silv

er/G

old)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

List

full

nam

e an

d m

anuf

actu

rer o

f di

sh a

nd la

undr

y de

terg

ents

, and

cl

eani

ng p

rodu

cts

Envi

ronm

enta

lly

pref

erab

le (Y

/N)?

If ye

s, li

st

cer

tifica

tion

Bio

degr

adab

le

(Y/N

)?

Aut

omat

ic d

ish-

was

hing

det

erge

nt

cont

ains

nitr

ilotr

i-ac

etic

aci

d (Y

/N)?

Chl

orin

e bl

each

?%

VO

C b

y w

eigh

t?

(gen

eral

pur

pose

cl

eane

rs o

nly)

If d

isin

fect

ing

rest

room

cle

aner

s are

use

d, th

ey m

ay b

e ex

empt

ed fr

om th

e bi

odeg

rada

ble

requ

irem

ent i

f the

pro

perty

can

dem

onst

rate

that

ther

e is

no

prac

ticab

le b

iode

grad

able

alte

rnat

ive.

Atta

ch d

ocum

enta

tion

incl

udin

g pr

oduc

t MSD

S, d

ata

shee

ts o

r atte

stat

ion

from

sup

plie

r, if

appl

icab

le.

86

Tem

plat

e 2.

5.3:

Cle

anin

g, L

aund

ry a

nd D

ish

Prod

ucts

(Bro

nze)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

List

full

nam

e an

d m

anuf

actu

rer o

f la

undr

y de

terg

ent

and

clea

ning

pro

d-uc

ts

Bio

degr

adab

le

(Y/N

)?C

onta

ins

ph

osph

ate

(Y/N

)?N

onto

xic

(HM

IS

code

)?C

once

ntra

ted

(dilu

tion

rate

)?

Envi

ronm

enta

lly

Pref

erab

le (Y

/N)?

If

yes,

nam

e ce

rtify

-in

g or

gani

zatio

n.

If d

isin

fect

ing

rest

room

cle

aner

s are

use

d, th

ey m

ay b

e ex

empt

ed fr

om th

e bi

odeg

rada

ble

requ

irem

ent i

f the

pro

perty

can

dem

onst

rate

that

ther

e is

no

prac

ticab

le b

iode

grad

able

alte

rnat

ive.

Atta

ch d

ocum

enta

tion

incl

udin

g pr

oduc

t MSD

S, d

ata

shee

ts o

r atte

stat

ion

from

sup

plie

r, if

appl

icab

le

87

Tem

plat

e 2.

5.4:

Pai

nts

(Silv

er/G

old)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

Pain

t com

pany

nam

eB

rand

/Pro

duct

Nam

eSh

een

(Fla

t, Eg

gshe

ll,

etc.

)In

terio

r or E

xter

ior

Coa

ting

VOC

(g/L

)

Exce

ptio

ns m

ay b

e m

ade

for l

imite

d-us

e ar

chite

ctur

al p

aint

s us

ed in

hig

h-w

ear o

r his

toric

are

as if

com

plia

nt o

ptio

ns a

re n

ot a

vaila

ble.

Atta

ch e

vide

nce

that

futu

re p

urch

asin

g of

pai

nts

will

eva

luat

e fo

r VO

C a

nd p

rohi

bite

d in

gred

ient

s.

If pa

ints

are

dis

cont

inue

d, p

rovi

de e

vide

nce

that

non

-com

plia

nt p

aint

has

bee

n pr

oper

ty d

ispo

sed

such

as

rece

ipt f

rom

haz

ardo

us w

aste

col

lect

ion,

ta

ke-b

ack

from

sup

plie

r or r

ecei

pt fr

om d

onat

ion

to c

omm

unity

cen

ter.

If lim

ited-

use

arch

itect

ural

pai

nts

are

used

for h

isto

ric a

reas

or h

igh-

abus

e ar

eas,

pro

vide

doc

umen

tatio

n of

spe

cific

pro

duct

and

use

on

the

prop

erty

.

88

Tem

plat

e 2.

5.5:

Dur

able

Goo

ds (B

ronz

e/Si

lver

/Gol

d)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

Dur

able

goo

ds o

n pr

oper

tyC

an th

ese

good

s be

reus

ed, r

efini

shed

or r

e-up

hols

tere

d?

89

Tem

plat

e 2.

5.6:

Reu

sabl

e Pa

ckag

ing

and

Ship

ping

Pal

lets

(Bro

nze/

Silv

er/G

old)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

List

of p

refe

rred

ven

dors

/sup

plie

rs w

ho p

rovi

de a

nd ta

ke

back

reus

able

pac

kagi

ng a

nd s

hipp

ing

palle

ts.

Des

crip

tion

of p

roce

dure

s fo

r ret

urni

ng p

acka

ging

and

sh

ippi

ng p

alle

ts

90

Tem

plat

e 2.

5.7:

Env

ironm

enta

lly R

espo

nsib

le S

uppl

iers

(Silv

er/G

old)

GS-

33 H

otel

s an

d Lo

dgin

g Pr

oper

ties

List

env

ironm

enta

lly re

spon

sibl

e

se

rvic

e su

pplie

rsW

hat s

ervi

ce d

o th

ey o

ffer?

W

hy a

re th

ey c

onsi

dere

d

en

viro

nmen

tally

resp

onsi

ble?

91

Template 3.0: Certification and Labeling Requirements (Bronze/Silver/Gold)

GS-55 Hotels and Lodging Properties

Copy the text below and place it on your company letterhead. Replace text in brackets, apply signature and date.

This letter attests that [Name of Hotel/Lodging Property] shall abide by the “Rules Regarding the Use of the Green Seal Corporate Mark” outlined in the Green Seal Graphics Standards Manual, which includes but is not limited to the following:

Hotels/Lodging Properties that have received certification from Green Seal are issued a written license to use the Certification Mark as part of product literature and marketing materials directly related to the certified product, service or company. Any use of the Mark requires approval by Green Seal.

The Green Seal Certification Mark shall not be used in conjunction with any modifying terms, phrases, or graphic images that might mislead consumers as to the extent or nature of the certification.

Whenever the certification mark appears, a description of the basis for the certification must also appear. The description shall be in a location, style, and typeface that are easily readable by the consumer. Unless otherwise approved in writing by Green Seal, the description shall read as follows:

“(Name of Property) meets Green Seal™ standard GS-33 based on waste minimization, water and energy efficiency, hazardous substance handling, and an environmental purchasing policy. GreenSeal.org”

Sincerely,

green seal’s environmental standard for hotels and … · green seal’s environmental standard...

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