greenbush city council – regular council meeting monday

Greenbush City Council – Regular Council Meeting Monday, December 17, 2018, at 5:30 pm
Greenbush Library Conference Room Agenda
Call to Order Public Comments New Business
× Robotics Request × 2018 Rates Rates and Fees × Potential Change to Clerk-Treasurer Position Proposed Administrator Ordinance × Job Descriptions Proposed Mayor Job Description Proposed Council Member Job Description Proposed- Greenbush City Administrator Job Description Proposed Public Works Supervisor Job Description Proposed Public Works Technician Job Description × 2018 Wages × Pay Equity 2019 Pay Equity Jobs Report × Performance Awards × Holiday Pay for Temporary Worker × Delinquent Utilities to be written off Delinquent Utility Amount that needs to be written off × Designation of Polling Place Resolution Annual Designation of Polling Place × Water Tower Cleaning Greenbush, MN .0.75MG Ten year service agreement rev 12-6-18 Prop_Inspection 33346_City of Greenbush_Shaun Jevne_Greenbush_MN_56726
Old Business × 1997 Ford Pickup/Building Material Bids × Zoning Ordinance Violation and Proposed Changes Ordinance No 80- Zoning with Proposed changes × 2019 Water Projects RE_ Research Question Submission - Mail - Wiktel INQRES-RES-19610527-AGOP-408c INQRES-RES-19680419-AGOP-624d11 Resolution Accepting Feasibility Report, Ordering Improvement & Prep of Plans × Cardboard Recycling × FY 2019 Proposed Budget 2019 Proposed General Fund Budget with suggesting wage changes 2019 Proposed Budgets for Misc Fund Resolution Approving Final Budgets Resolution Approving Final Tax Levy × City/County Shop × Trap Club/Race Park- Deed Changes × Greenbush Race Park Lease
× Pool House × Street Signs × Community Thrive Grant
Citizen Complaints Committee Reports
Consent Agenda Those items listed under Consent Agenda are considered to be routine by the City Council and will be acted upon by one motion under this agenda item. There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the consent agenda and be considered separately.
× Minutes (October 30th, November 14th and November 19th) Minutes October 30, 2018-Public Hearing for 2018 Watermain Assessments Minutes November 14, 2018-Special meeting for Canvassing Election and Main St Minutes November 19, 2018 × Bills Bills December 2018 × Receipts Receipts November 2018
Upcoming Meetings:
× Regular Council Meetings: at 5:30 pm, Tuesday January 22nd, Tuesday February 19th and March 18th
Adjournment
Blank Pages for IPAD Notes
Utility Service Rates: Residential Water Connection Hookup Fee $250.00 Residential Sewer Connection Hookup Fee $400.00 Commercial Water Connection Hookup Fee $250 x Water EDU Commercial Sewer Connection Hookup Fee $400 x Water EDU Residential Water Service Rate $24.90 $26.15 Monthly Minimum Residential Water Usage Rate Free first 1,000 gallons Residential Water Usage Rate $4.30 per 1,000 1,001-6,000 gallons Residential Water Usage Rate $6.30 per 1,000 6,001-10,000 gallons Residential Water Usage Rate $9.30 per 1,000 10,001 and up gallons Commercial Water Service Rate $24.90 Monthly Minimum Commercial Water Usage Rate Free first 1,000 gallons Commercial Water Usage Rate $4.30 per 1,000 1,001-6,000 gallons Commercial Water Usage Rate $6.30 per 1,000 6,001-10,000 gallons Commercial Water Usage Rate $9.30 per 1,000 10,001 and up gallons Sewer Service Rate $25.00 Monthly Minimum Commercial Sewer Rate $25.00 x EDU Residential Solid Waste/Garbage Service Rate $14.00 Monthly Minimum, Single Occupant Residential Solid Waste/Garbage Service Rate $16.75 Monthly Minimum, 2 or more occupants Commercial Garbage Rate $18.75 x EDU Water Infrastructure Fee $10.00 Monthly for utility accounts with a water hookup Water Dispenser 5.5¢ per gallon $50.00 Minimum Quarterly Water Fee 53¢ per month Landfill Fee 50¢ per month Landfill Demo Material Disposal Fee $25.00 per Yard Mosquito Control Fee (custom application) $10.00 per minute Mosquito Control for City Residents & Businesses $1.25 Billed Monthly Reconnect Fee $50.00
Equipment, Service & Labor Rates, Etc. Chainsaw $55.00 $60.00 per hour All Equipment Use (Including Mowing) $80.00 $85.00 per hour Labor Maintenance Fee, General $40.00 $45.00 per hour
Max Liquor License Fees set by State. Liquor License Fees Need Public Hearing to change. Club License $100.00 $300 Off-Sale Liquor $240.00 $240- reduce by $100 w/Cert of underage drinking program.
On-Sale Liquor $1,100.00 Set by City On-Sale Liquor, Sunday $100.00 Set by City- can't exceed $200 On-Sale Liquor, Temporary 1-4 Day No Charge Set by City On-Sale 3.2 $50.00 Set by City Off-Sale 3.2 $50.00 Set by City Wine, Sundays Only $50.00 Half of on-sale license or $2000 whichever is less
Other License Fees Peddlers License $25.00 per day Dog/Cat License $10.00 w/ proof of Rabies Vaccination Golf Cart/ATV License $10.00 per year
Miscellaneous Fees Mileage/ Travel Reimbursement Rate Current IRS Rate per mile NSF Check Service Charge Fee $30.00 per check
Resolution No 2018- City of Greenbush 2019 Rates Resolution
WHEREAS, rates for the calendar year 2019 need to be set. NOW, THEREFORE, BE IT RESOLVED that the City of Greenbush hereby sets the following rates for calendar year 2019.
2019 Rates and Fees
Gopher Feet $1.00 Per Pair Copies- Letter Size 25¢ per sheet Copies- Legal Size 50¢ per sheet Faxes $1.00 per sheet Notary Fees $1.00 per signature DVDs of Council Meetings $7.00 each Zoning Maps $7.00 each Fire Fees $250 Minimum Charge recommended by Fire Chief
Legion Park Camping Fees Non-Electric Site $10.00 per night Electric Site $15.00 per night
Miscellaneous Disposal Fee Bulky Item Fee $10.00 per item Fluorescent Bulbs $1.00 each
Rental Fees Community Center Rental Rate $55.00 $60.00 per day (any extra clean-up to be charged at $15 an hour) Shelter Rental $25.00 per day- when using restrooms Conference Room Rental $25.00 per day Rental of Shelter Picnic Tables $5.00 deposit of $350 per picnic table Rental of Community Center Tables w/8 Chairs $10.00 deposit of $250 per table w/chairs Non-Profit Org/ Public Meetings No Charge at any city facility
Zoning Permit Fees Need a public hearing to change. Construction under $5,000 No fee Construction over $5,000 $25.00 New House Construction $50.00 Conditional Use Permit $25.00 Variance Case by case
Pool Seasonal & Daily Rates Daily $5.00 no lessons Season Pass Open Swim $75.00 no lessons Lessons only $50.00 Economy Pass $85.00 open swim and lessons 3 Day Family Pass $50.00 7 Day Family Pass $100.00 Family Season Pass $175.00 open swim and lessons Water Fitness Pass $8.00 per session Adult Lessons $20.00 per session Infant Lessons $15.00 per session
Pool Party 20 people or less $40.00 per hour 21-40 people $50.00 per hour 41-60 people $60.00 per hour 61-80 people $70.00 per hour 81 and over $80.00 per hour
Adopted by the City Council of Greenbush on December 17, 2018. Attest:
Brenda Sather, Mayor Anita Locken, Clerk-Treasurer
City Residents can contact the city office to receive the following discounts on their passes: $15.00 for Season Pass, Lesson Pass, or Economy Pass/ $25.00 for Family Season Pass. The discount will be given as a credit to their utility bill.
ORDINANCE NO. 95
CITY CLERK AND CITY TREASURER
AND ESTABLISHING ROLE OF CITY ADMINISTRATOR
WHEREAS, the City of Greenbush is a statutory city; and
WHEREAS, Minnesota Statutes Chapter 412 allows the City to combine the office of City Clerk and City Treasurer; and
WHEREAS, the City Council finds that combining these offices is in the best interest of the City, and
WHEREAS, the City Council finds that it would be appropriate to designate the City Clerk-Treasurer as a City Administrator.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENBUSH, MINNESOTA, DOES ORDAIN:
Section 1. Combining Office of City Clerk and Treasurer. Pursuant to the authority granted by Minnesota Statutes §412.91 as it may be amended from time to time, the office of the Clerk and Treasurer shall be and are combined in the office of the Clerk/Treasurer. The existing City Clerk shall serve as the City Clerk-Treasurer until resignation, or termination.
Section 2. City Administrator. Further, pursuant to the authority granted by Minnesota Statutes §412.111 as it may be amended from time to time; the City establishes the role of the City Administrator. The City Clerk/Treasurer shall be designated as the City Administrator and shall perform the duties of the City Clerk/Treasurer; including, but not limited to the following:
• Administration direction. Direct the administration of the City as provided by council action, and state and federal statutes.
• City affairs. Coordinate with the city council in administrating city affairs.
• Policy recommendations. Recommend adoption of policies that will further goals of the city council and generally improve the quality of city administration.
• Local improvements and city projects. Prepare reports and summaries
relating to proposed municipal projects/improvements and submit them with recommendations as may be required to the council for study and subsequent action.
• Budgets. Prepare a recommended budget for consideration by the city council.
• Financial statements. Prepare the annual financial statement and perform other duties as required by statute.
• Meetings. Attend and participate in all council meetings. Attend (at administrator’s discretion or by invitation) other committee and commission meetings.
• City programs. Coordinate city programs and activities as authorized by the council.
• Financial reports. Submit quarterly reports to the council on the financial condition of the city’s accounts.
• Contracting. Purchase or enter into contracts for previously budgeted items when the amount thereof does not exceed $5,000.00 and secure estimates, quotations, sealed bids when necessary and present them to the city council for approval.
• Elections. Supervise the administration of local elections in accordance with prescribed laws and regulations.
• Supervision. Supervise and have day-to-day oversight over the activities of all city department heads and administrative staff.
• Employment. Provide recommendations to the council regarding employment and removal of city staff.
• Cooperate with professional staff. Work in cooperation with the city attorney and city engineer.
• Public relations. Prepare news releases, and develop and discuss public relations materials. Maintain effective public relations with the local media and general public.
• Consultation. Consult with appointed officials and other public or private entities as may be required.
• Other public programs. Stay informed of all federal, state, and county programs that affect the city.
• Labor negotiation. Negotiate or delegate the negotiation of the terms and conditions of employee labor contracts.
• Other duties. Perform all other duties required of administrator by ordinances or resolutions adopted by the council.
Section 3. Compensation. The City Council shall determine the compensation to be paid to the City Administrator (City Clerk-Treasurer) based upon the duties and job description for the position.
Section 4. Effective Date. This Ordinance shall take effect and be in force from and after its passage and publication according to law.
HEREFORTH the title of the City Clerk/Treasurer shall be the City Administrator of the City of Greenbush.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF GREENBUSH THIS ____DAY OF _______, 2018.
_____________________________ Brenda Sather, Mayor
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City of Greenbush Job Description Position Title: Mayor Department: City of Greenbush Reports To: Citizens of Greenbush
SUMMARY OF POSITION
To officially speak for both the government and the community, act as presiding officer at meetings, identify and discuss issues impacting the City of Greenbush, receive and consider public input, make appropriate decisions in a manner which encourages full and open discussion, and exercise all the powers that State statutes and City Ordinances empower to the City, Mayor and Council Members to lawfully govern the community.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Serves as official head of the city. a. Provides leadership in city affairs. b. Serves as the city’s representative before the Minnesota Legislature, federal agencies,
other local governments, and other official meetings. c. Performs ceremonial duties on behalf of the community. d. Greets important visitors, gives formal and informal talks, and takes part in public
events. e. Can explain city issues and programs. f. Ex-officio member of the Greenbush Fire Relief Association Board of Trustees.
2. Serves as presiding officer at council meetings a. The Mayor recognizes speakers for debate and motions, and rules on questions of
council procedure. b. Runs meeting using Roberts Rule of Order and abides by the open meeting law. c. Is one of five voting members of the Council and votes on all motions before the council. d. May call special meetings.
3. Executes Official Documents a. Must sign ordinances, contracts and other documents authorized by the Council.
4. Regularly and thoroughly prepares for each city council meeting. a. Read and review agenda materials supplied. b. Become familiar with the city comprehensive plans, budget, capital improvement
program, policies and procedures and other city documents that impact city policy. c. Conduct site visits as appropriate. d. Solicit and receive input from affected parties and the general public. e. Participate in meaningfully consideration of agenda items. f. Participate in discussion of issue; including requesting additional data and/or
considering various perspectives whether the Council Member’s personal views, those
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of testifying citizens or as well as citywide impacts on policies and proposals before the council.
g. Actively listen to ensure a complete appreciation of each proposal and the respective positions of the petitioner, affected parties (businesses, residents, etc.), and the city staff.
5. Acts as liaison between the city and the general public. 6. Discuss issues impacting the city with State Legislators, and other local governments. 7. Establish and modify goals and objectives for the city.
a. Set administrative policies. b. Establish public policy for the city. c. Ensures the enforcement of city ordinances.
8. Review and approve an annual budget and tax levy with city council. 9. Review and approve a capital improvements program for the city with city council.
a. Formulates the policies to solve future issues and adjust to social and economic trends. 10. Conducts intergovernmental affairs and provides community leadership when dealing with
outside entities as a. Serve as council liaison to city committees or other agencies serving Greenbush as
appointed. b. Create committees of the city. c. Conduct city business with state and federal agencies with city employees. d. Participate in intergovernmental programs and the work of the League of Minnesota
Cities. e. Participate in civic events providing leadership and promoting new ideas and programs
to improve the community and its surrounding area. 11. Set and Interpret rules governing its own proceedings
a. Preserve order at city council meetings. b. Establish rules of procedure. c. Encourage the attendance of members at meetings and addresses non-attendance. d. Identify actual or potential conflicts of interest and abstains from related votes.
MINIMUM REQUIREMENTS
1. Elected by popular election by citizens of Greenbush. 2. Must meet the State requirements for holding office:
a. Eligible to vote in Minnesota b. Have not filed for the same or any other office at the upcoming primary or election c. Will be 21 years of age or more at time of assuming office d. U.S. citizen e. Resident of the city for at least 30 days prior to the election
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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City of Greenbush Job Description Position Title: City Council Member Department: City of Greenbush Reports To: Citizens of Greenbush
Position Summary: To identify and discuss issues impacting the City of Greenbush, receive and consider public input, make appropriate decisions in a manner which encourages full and open discussion, and exercise all the powers that State Statutes and City Ordinances empower to the City, Mayor and Council Members to lawfully govern the community. Councilmember’s statutory duties are performed by the council as a whole. Councilmembers may never “act” alone. Most important responsibility is to participate at council meetings.
Essential Functions of the Position
1. Prepare and participate for each city council meeting. a. Read and review agenda materials supplied. b. Participate in discussion, make and second motions, and vote on matters before the
council. c. Actively listen to ensure a complete understanding of each proposal and the respective
positions of the petitioner, affected parties (businesses, residents, etc.), and the city staff.
d. Act as liaison between the city and the general public. 2. Serve as a member of the committees to provide information for city council consideration.
a. Accomplish necessary committee research. b. Assume a constructive and active role in committees.
3. Establish and modify goals and objectives for the city. a. Set administrative policies. b. Establish public policy for the city. c. Ensure the enforcement of city ordinances.
4. Review and approve an annual budget and tax levy. 5. Review and approve a capital improvements program for the city.
a. Formulates the policies to solve future issues and adjust to social and economic trends. 6. Serve as council liaison to city committees or other outside agencies serving Greenbush.
a. Create committees of the city. b. Conduct city business with state and federal agencies with city employees. c. Participate in intergovernmental programs and the work of the League of Minnesota
Cities. d. Participate in civic events providing leadership and promoting new ideas and new
programs to improve the community and its surrounding area.
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7. Set and interpret rules governing its own proceedings a. Preserves order at city council meetings. b. Establishes rules of procedure. c. Encourages attendance of members at meetings and addresses non-attendance. d. Identifies actual or potential conflicts of interest occurs and abstains from the related
votes.
Minimum Requirements
1. Elected by Greenbush residents. 2. Must meet the State Requirements for Holding Office:
a. Eligible to vote in Minnesota b. Have not filed for the same or any other office at the upcoming primary or election c. Will be 21 years of age or more at time of assuming office d. U.S. citizen e. Residents of the city for at least 30 days prior to the election
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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Position Title: City Administrator Reports to: Mayor and City Council Supervises: All employees in all departments FLSA Status: Full Time, Non-exempt
(Hours based on 40-hour week, may earn overtime/comp. time)
Date of Description Approval: 2018 SUMMARY The City Administrator is responsible for planning, organizing, and managing all municipal activities. The position serves under the direction and guidance of the City Council. The City Administrator serves as the chief administrative officer coordinating all of the day to day affairs of city government. The City Administrator also performs the statutory duties of the Clerk/Treasurer. ESSENTIAL DUTIES AND RESPONSIBLITIES OF THE POSITION
⋅ Oversees and coordinates the operation of all departments. Establishes programs, goals and objectives to accomplish work; evaluates potential projects, programs and services to determine feasibility and community impact; makes recommendations to the City Council. Analyzes use and acquisition of technology to enhance the efficiency and effectiveness of city services.
⋅ Keeps the City Council updated regularly on the status of city projects, activities and programs.
Communicates with the Council members through written updates and reports, personal conversations and electronic messages.
⋅ Supervises all City staff directly or indirectly; makes recommendations regarding organizational
structure and staffing; coordinates performance reviews; oversees all personnel policies and actions; maintains personnel files.
⋅ Coordinates the development and implementation of the City’s goals and strategic plan.
Develops short-term and long-term goals with the City Council; oversees implementation and action plans.
⋅ Plans, develops and implements administrative policies, rules, regulations and procedures.
Drafts City ordinances, resolutions and policies for City Council approval, utilizing the services of the City Attorney and others.
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⋅ Ensures that all laws and ordinances are enforced; approves all resolutions and ordinances prepared for the City Council; monitors City operations to ensure compliance with applicable laws, regulations, rules, policies and ordinances.
⋅ Oversees preparation of the annual budget to the City Council; develops an effective and timely
budget process that meets all city and state guidelines; keeps the City Council informed of the financial condition of the City and recommends action as appropriate; develops Capital Improvement Program (CIP) and presents to the City Council for approval.
⋅ Manages accounting, utility billing and payroll functions; oversees preparation of information
for annual audit and reviews reports; manages insurance program, safety and risk management for the City, and oversees the maintenance all municipal records and documents as required by law.
⋅ Oversees the investment of all city funds including general fund, utilities and other enterprise
funds in accordance with City Council guidelines and sound financial practices. Oversees the city’s cash flow and investment activities and has operational knowledge of bonding and debt financing. Is responsible for managing all of the city’s physical plant and assets.
⋅ Reviews and/or requests rate studies; makes recommendations to City Council on all rate
changes including Water, Wastewater and Garbage services.
⋅ Attends and participates in all City Council and Committee meetings; prepares agendas; reviews meeting minutes; attends other City meetings as necessary and meets with other government bodies as appropriate or as directed by the City Council. Serves as lead staff to the any city committees or authorities.
⋅ Promote positive interaction between City staff and the public; regularly interacts with
legislators, local leaders, and state and county officials. Serves as liaison to businesses and community groups.
⋅ Oversees administrative portion of all public improvement projects; reviews plans and
specifications, advertisement for bid notices, contracts, pay requests, change orders; oversees preparation of assessment hearing notices, correspondence, assessment rolls, certifications, resolutions, etc.
⋅ Prepares or oversees preparation of grant and/or loan applications; administers grant and/or
loan money that is received; prepares related reports. Researches grant opportunities that will assist the city in pursuing its goals and objectives.
⋅ Oversees local elections in accordance with State and County requirements.
⋅ Responds to the concerns, issues, complaints and questions from the public and employees;
mediates disputes; determines possible solutions and presents alternatives for review by the City Council if required.
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⋅ Provides leadership and strategic direction to the city’s economic development program. Has a working knowledge of economic development tools that can help small, rural communities grow and prosper.
⋅ Leads the City’s park and recreation activities; oversees the management, upkeep and
maintenance of the municipal swimming pool and participates in park planning.
⋅ Participates in professional management organizations to pursue training and development opportunities. Participates in community activities and events. Is visible and active throughout the community.
⋅ Represents the City in media contacts and inquiries. Arranges for a prompt and timely city
response if necessary, assists city officials with media contacts. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience A degree in Accounting, Business Administration or related field or five years of clerical experience including accounting, record keeping, taking minutes and researching files, which included considerable public contact. Supervisory experience is also desired. Willing to become a Minnesota Certified Municipal Clerk-three years of training. Communication Skills Ability to present reports and make recommendations to the City Council and other entities; ability to communicate effectively both orally, and in writing with elected and appointed officials, staff, other public officials, volunteer departments and the general public. Additional Knowledge, Skills and Abilities
⋅ Knowledge of laws, regulations, ordinances, etc., applicable to city government. ⋅ Knowledge of municipal budgeting, accounting and government financing. ⋅ Knowledge of government processes, services and planning. ⋅ Knowledge of management principles and practices as they apply to public sector management,
including personnel management and organization development. ⋅ Ability to plan and analyze City operations; develop alternatives and determine the costs,
advantages and disadvantages of various alternatives. ⋅ Ability to communicate effectively, professionally in order to maintain a positive and productive
working environment ⋅ Knowledge of rural economic and community development tools. ⋅ Ability to be flexible and adapt to changing circumstances
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⋅ Ability to analyze and solve multiple issues and challenging and complex problems ⋅ Ability to make independent decisions with limited amount of analytical data and information ⋅ Ability to get along well with others, to be active in the community and maintain effective
relations with a wide variety of people and groups. ⋅ Knowledge of municipal utilities, including water and waste-water systems ⋅ Ability to think strategically with the willingness to take risks to try new models and methods to
promote efficient and effective services. ⋅ Ability to introduce administrative procedures and standard operating practices into a
workplace culture.
Working Conditions Work is light to moderate, requiring sitting for extended periods, and variably frequent rising, walking, standing and bending. The position is required to have hand and arm dexterity adequate to allow for extensive use of key boards; to be able to talk and hear with enough proficiency to allow for communicating by phone or in person; and to have enough vision to accommodate frequent viewing of computer screens and printed reports. This position requires lifting and/or moving up to 10 pounds frequently, and infrequently lifting or moving up to 30 pounds. The noise level is usually low to moderate. Flexibility to work consistent business hours and be available to return to the office nights for meetings. The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The functions, criteria, and qualifications are intended only as an illustration of various types of work performed, and are not all inclusive. The job description does not constitute an employment agreement and is subject to change as the needs of the City and the requirements of the position change. By signing below, I certify that I understand the work requirements as outlined in the job description.
____________________________________________ ___________________________ Employee Signature Date
Position Title: Public Works Supervisor Department: Streets, Buildings, Parks, Utilities Reports To: Administrator Supervises: Public Works Technician, seasonal help,
contractual labor FLSA Status: Full Time, Non-exempt
Date of Description Approval: 2018 Position Summary: Plan, implement and oversee operations, installation, maintenance, and repair of water system, wastewater system, streets, sidewalks, parks, swimming pool, buildings and other public works projects or programs; performs related duties as required to ensure the needs of the City are adequately met. This position is on call whenever necessary. During pool operation months must check the pool on alternating weekends. Essential Functions of the Position The listed examples may not include all duties performed.
⋅ Is able to represent the City in a courteous and professional manner in person, phone or correspondence.
⋅ Demonstrates by personal example the desired standards of conduct and work performance and promotes teamwork through communication, motivation and cooperation.
⋅ Plans, organizes, directs and coordinates the operations of the Public Works Department by researching the feasibility and costs of projects and recommends actions.
⋅ Monitors department budget and attends council and other meetings as needed. ⋅ Helps develop and oversee policies, procedures, and practices to ensure safety and
efficiency. ⋅ Knowledge and ability to operate and maintain the water and wastewater facilities ⋅ Knowledge and ability to follow water and wastewater treatment safety requirements ⋅ Knowledge of federal and state laws, municipal ordinances, and regulatory
requirements for applicable facilities and systems. ⋅ Response to calls and repairs and maintenance of wells, pumps, lifts stations, storm
sewer catch basins, ponds, treatment plants, distribution/collection lines, water tower, hydrants, and meters.
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⋅ Follow all OSHA rules and regulations and attend training classes. Including confined space entry
⋅ May be required to work after regular hours – over-time compensated – 24/7 work week
⋅ Coordinate with outside contractors, engineers etc. on city approved projects. ⋅ Maintain community center, fire hall, city shop, parks, pool, recreational equipment and
any other unlisted property. ⋅ Plans, directs and participates in street maintenance including; sweeping, plowing,
sanding, patching, paint curbs, haul gravel for alleys, streets, parking lots, tree removal, and street signage.
⋅ Anticipate seasonal maintenance needs and plans for availability & preparedness of equipment, contract or seasonal personnel, and materials.
⋅ Determine equipment needs of the department and makes recommendations for capital purchases.
⋅ Maintain & review accurate records relating to repair and maintenance for all aspects of the public works department.
⋅ Develop & implement safety procedures for the safe operation of tools, equipment, and buildings maintained and operated by the City.
⋅ Perform a variety of manual labor tasks in the general maintenance & operation of pickups, sweeper, dump truck, plow, grader, mowers, etc.
⋅ Supervises and assists with putting up and taking down Christmas decorations on Main Street and other various city properties.
⋅ Other duties as apparent or as delegated by the Administrator or City Council KNOWLEDGE, SKILLS AND ABILITIES
⋅ Responsible to work overtime, shift changes, or be on call as necessary or assigned. ⋅ Strong knowledge of methods, tools and equipment used in public works maintenance
activities such as, but not limited to: snow removal, street repair and maintenance, boulevard repair and maintenance, storm sewer repair and maintenance, equipment care and maintenance, and tree trimming and removal.
⋅ Ability to handle detailed work and equipment requiring patience and good judgment ⋅ Ability to work in a variety of manual laboring tasks in varying weather conditions and
the use of heavy hand tools ⋅ Ability to use both fine and large motor skills to perform tasks requiring manual
dexterity, including working at heights over 10 feet, and to be able to lift equipment, hand tools, and supplies weighing up to 80 pounds
⋅ Ability to stand, walk, or operate a vehicle, sometimes for extended periods of time ⋅ Ability to bend, crouch, or stoop during the workday ⋅ Ability to work in adverse weather conditions ⋅ Ability to operate a computer, telephone or radio for work calls ⋅ Ability to work with and around irritants, fumes, and hazardous chemicals ⋅ Ability to work independently and carry out required assignments ⋅ Ability to follow oral instructions, and to read and follow written instructions. ⋅ Ability to establish good communications and working relationship with City Council and
fellow employees ⋅ Ability to respond to customer needs and complaints in a courteous, timely, and friendly
manner
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⋅ Ability to undertake assignments that require visual acuity and ability to hear. Noise level is usually moderate, but varies greatly depending upon the nature of work being undertaken.
⋅ Ability to work in controlled hazardous environments, including work with chemicals and confined space.
⋅ High school diploma or G.E.D. ⋅ Class C Water Operators License or ability to obtain within a reasonable time based on
MN Department of Health requirements ⋅ Class D Wastewater Operators License or ability to obtain within a reasonable time
based on MN Department of Health requirements ⋅ Certified Pool Operators License or ability to obtain within a 1 year of hire date ⋅ Class B MN Commercial Driver’s License or ability to obtain within 1 year of hire date
Desirable Qualifications
⋅ Experience working in a municipal public works department ⋅ Training / education in maintenance, machinery, mechanics or related field ⋅ History of safe work habits and clean driving record ⋅ Additional street and/or utility maintenance, construction or farming experience
including the use of equipment ⋅ Organized, self-starter with ability to finish tasks in a timely manner
The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
________________________________________ ___________________________ Employee Signature Date
Position Title: Public Works Technician Department: Streets, Buildings, Parks, Utilities Reports To: Administrator, Public Works Supervisor FLSA Status: Full Time, Non-exempt
Date of Description Approval: 2018 Position Summary: Oversee operations, installation, maintenance, and repair of water system, wastewater system, streets, sidewalks, parks, swimming pool, buildings and other public works projects or programs as directed by Administrator or Public Works Supervisor; performs related duties as required to ensure the needs of the City are adequately met. This position is on call whenever necessary. During pool operation months must check the pool on alternating weekends. Essential Functions of the Position The listed examples may not include all duties performed.
⋅ Is able to represent the City in a courteous and professional manner in person, phone or correspondence.
⋅ Demonstrates by personal example the desired standards of conduct and work performance and promotes teamwork through communication, motivation and cooperation.
⋅ Knowledge and ability to operate and maintain the water and wastewater facilities ⋅ Knowledge and ability to follow water and wastewater treatment safety requirements ⋅ Knowledge of federal and state laws, municipal ordinances, and regulatory
requirements for applicable facilities and systems. ⋅ Response to calls and repairs and maintenance of wells, pumps, lifts stations, storm
sewer catch basins, ponds, treatment plants, distribution/collection lines, water tower, hydrants, and meters.
⋅ Follow all OSHA rules and regulations and attend training classes. Including confined space entry
⋅ May be required to work after regular hours – over-time compensated – 24/7 work week
⋅ Maintain community center, fire hall, city shop, parks, pool, recreational equipment and any other unlisted property.
⋅ Participates in street maintenance including; sweeping, plowing, sanding, patching, paint curbs, haul gravel for alleys, streets, parking lots, tree removal, and street signage.
⋅ Maintain accurate records relating to repair and maintenance for all aspects of the
2
public works department. ⋅ Follow safety procedures for the safe operation of tools, equipment, and buildings
maintained and operated by the City. ⋅ Perform a variety of manual labor tasks in the general maintenance & operation of
pickups, sweeper, dump truck, plow, grader, mowers, etc. ⋅ Assists with putting up and taking down Christmas decorations on Main Street and other
various city properties. ⋅ Other duties as apparent or as delegated by the Administrator or City Council
KNOWLEDGE, SKILLS AND ABILITIES
⋅ Responsible to work overtime, shift changes, or be on call as necessary or assigned. ⋅ Strong knowledge of methods, tools and equipment used in public works maintenance
activities such as, but not limited to: snow removal, street repair and maintenance, boulevard repair and maintenance, storm sewer repair and maintenance, equipment care and maintenance, and tree trimming and removal.
⋅ Ability to handle detailed work and equipment requiring patience and good judgment ⋅ Ability to work in a variety of manual laboring tasks in varying weather conditions and
the use of heavy hand tools ⋅ Ability to use both fine and large motor skills to perform tasks requiring manual
dexterity, including working at heights over 10 feet, and to be able to lift equipment, hand tools, and supplies weighing up to 80 pounds
⋅ Ability to stand, walk, or operate a vehicle, sometimes for extended periods of time ⋅ Ability to bend, crouch, or stoop during the workday ⋅ Ability to work in adverse weather conditions ⋅ Ability to operate a computer, telephone or radio for work calls ⋅ Ability to work with and around irritants, fumes, and hazardous chemicals ⋅ Ability to work independently and carry out required assignments ⋅ Ability to follow oral instructions, and to read and follow written instructions. ⋅ Ability to establish good communications and working relationship with City Council and
fellow employees ⋅ Ability to respond to customer needs and complaints in a courteous, timely, and friendly
manner ⋅ Ability to undertake assignments that require visual acuity and ability to hear. Noise
level is usually moderate, but varies greatly depending upon the nature of work being undertaken.
⋅ Ability to work in controlled hazardous environments, including work with chemicals and confined space.
⋅ High school diploma or G.E.D. ⋅ Class C Water Operators License or ability to obtain within a reasonable time based on
MN Department of Health requirements ⋅ Class D Wastewater Operators License or ability to obtain within a reasonable time
based on MN Department of Health requirements ⋅ Certified Pool Operators License or ability to obtain within a 1 year of hire date ⋅ Class B MN Commercial Driver’s License or ability to obtain within 1 year of hire date
3
Desirable Qualifications
⋅ Experience working in a municipal public works department ⋅ Training / education in maintenance, machinery, mechanics or related field ⋅ History of safe work habits and clean driving record ⋅ Additional street and/or utility maintenance, construction or farming experience
including the use of equipment ⋅ Organized, self-starter with ability to finish tasks in a timely manner
The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
________________________________________ ___________________________ Employee Signature Date
2019 Pay Equity Jobs Report
jobid title males females points mins maxs yrmax yrsrv exsrv 1 Maintenance Worker 1 0 174 3460.8 3460.8 8 2 Public Works Supervisor 1 0 213 3833.4 3833.4 14 3 Clerk-Treasurer 0 1 275 3833.4 3833.4 12
Delinquent Utility Amount that needs to be written off: Ingrid Olson (236 5th St S): $537.96- This property was sold without anyone checking with the city.
Hayley Olson (236 5th St S): $77.60- This property was sold without anyone checking with the city.
RESOLUTION 2018-
Resolution Designating the Polling Place Location
WHEREAS, the City of Greenbush has authority designate its polling place. WHEREAS, the City of Greenbush has to annually designate its polling place. NOW THEREFORE BE IT RESOLVED by the City of Greenbush that said city designates the Greenbush Community Center at 244 Main Street North as it polling place for the year of 2019. Adopted this 17th day of, December, 2018 by the City of Greenbush. _______________________ _______________________ Brenda Sather Anita Locken Mayor Clerk/Treasurer
December 6, 2018 By Email Only
Mr. Shaun Jevne Maintenance Supervisor City of Greenbush PO Box 98, 244 Main Street North Greenbush, Minnesota 56726 RE: Proposal for a 10-Year Service Agreement to Perform Inspection Services on the 75,000-Gallon Elevated Water Tower Located in the City of Greenbush, Minnesota. Dear Mr. Jevne: KLM is pleased to submit this proposal for a service agreement for the 75,000-gallon elevated water tower located in the City of Greenbush, Minnesota for a 10-year period, with the first inspection on or before December 31, 2020. KLM proposes to perform a cleanout and an inspection of the existing conditions of the tower on a 5-year cycle. By choosing KLM Engineering, Inc., the City of Greenbush is investing in the knowledge and expertise of a consultant who will perform an accurate and unbiased inspection of your water tower. Our inspections will clearly identify all the maintenance requirements of the tower and recommend when additional maintenance of the tower may be appropriate. The experience of KLM’s staff in water tank inspections is enhanced by our training as National Association of Corrosion Engineers (NACE) Certified Coatings Inspectors and American Welding Society (AWS) Certified Welding Inspectors. This training, plus the years of field experience in abrasive blasting (surface preparation) painting, rigging, welding, and inspection has given this company a competitive edge for performing this type of work in a safe and professional manner. Documentation KLM will provide a full report for the Owner in 2020. KLM will provide a summary report to the owner in 2025 and 2030. These reports will provide the following benefits:
Full Report: 1. Clearly stating the actual condition of the coatings and structural integrity. 2. Identify the amount of sediment and estimate the next time it needs cleaning. 3. Provide a schedule for performing recommended maintenance work. 4. Provide a Cost Estimate for all recommended repair work. 5. Color photographs substantiate details of the report. 6. Copies of the report justify maintenance recommendations to decision-makers. 7. The inspection report can be included in the specification document to provide accurate
information on existing conditions for bidders. 8. Recommendation of future inspections. 9. KLM will also provide drawings in the report for future maintenance.
1976 Wooddale Drive, Suite 4 | Woodbury, MN 55125
Phone (651) 773-5111 | Fax (651) 773-5222
Greenbush, Minnesota-10-Year Service Agreement 2
Summary Report 1. Clearly stating the actual condition of the coatings and structural integrity. 2. Document the amount of sediment that was removed from the tower. 3. Provide a schedule for performing recommended maintenance work. 4. Color photographs substantiate details of the report. 5. Copies of the report justify maintenance recommendations to decision-makers
The inspection report will be provided to the City in digital format (PDF) unless indicated to KLM otherwise. After the City receives the report, KLM will follow up to breakdown our discoveries detailed out in the report. KLM Work Plan Dry Tank Cleanout Inspection The dry tank inspection is the method recommended by AWWA M 42 D101-53 (R1986) Part A. However, this method of inspection is limited to areas accessible from a ladder or areas that can be reached from the floor. KLM will inspect the floor, the reservoir walls, and any interior structure accessible by ladders. All accessible exterior surfaces, including the roof, will also be inspected. KLM will measure and photograph all areas that need to be included in the inspection report. KLM will also remove any sediment inside the tower. When the tower is empty, KLM will perform a clean-out of the tower interior of the tower and riser. KLM will disinfect the tank in accordance with Method 1, 2, or 3 of AWWA C652-11. KLM will supply the chlorine and do the clean-out of the bottom. Exterior and Interior Inspection The exterior inspection is critical for evaluating the coating conditions to determine whether the coating is a candidate for over coating or complete reconditioning. KLM inspectors will also check for structural deficiencies and OSHA compliance. KLM will provide a NACE Coatings Inspector that is properly trained and qualified to perform this type of inspection. The exterior will be inspected from all areas accessible without rigging unless otherwise written into this agreement. Coating conditions of both the interior and exterior will be examined using several different testing equipment. Owner's Responsibilities Dry Tank Cleanout Inspection The Owner’s personnel shall be responsible for: Verifying the tower is empty prior to arrival of inspectors. Disposing of sediment removed from the tower. Providing copies of background information on the tower, including maintenance
records, construction drawings, previous inspection reports, and previous painting or reconditioning specifications. It is especially helpful if this information is collected prior to KLM’s personnel beginning its inspection.
Take water samples after the cleanout of the tower has been completed.
10 Year Service Agreement The purpose of a 10-year service agreement is for KLM to perform a dry tank inspection and clean the sediment out of the tower in 2020, 2025 and 2030.
75,000 Gallon Water Tower Year of Inspections Scope of Work Price Report By December 31, 2020 Dry Tank Cleanout Inspection $3,000.00 Full Report By December 31, 2025 Dry Tank Cleanout Inspection $3,300.00 Summary Report By December 31, 2030 Dry Tank Cleanout Inspection $3,600.00 Summary Report
Total Price: $9,900.00 If for some reason beyond KLM’s control, the inspection of the tower cannot be performed in one day, and KLM must return for a second day to complete the inspection, the cost of a second day of inspection would be on a time & materials basis. KLM can replace the existing manway gasket(s) for a time and materials fee per gasket. A tower that has excess sediment and requires more than 2 hours of cleaning time may result in extra charges above and beyond the original Agreement amount. Fees are subject to change if proposed work exceeds 12 months from this bid proposal. *KLM will not bill the City of Greenbush in a lump sum. KLM will bill the City of Greenbush once the owner receives the report for that individual year. Terms & Conditions KLM has attached our standard Terms & Conditions. The Terms & Conditions are part of this agreement between the City of Greenbush, Minnesota and KLM Engineering, Inc. unless otherwise agreed to in writing by both parties. Additional Information Additional information can be found at KLM’s website at: www.klmengineering.com The City of Greenbush, Minnesota and KLM may terminate this agreement at any time by providing a written notice. Both parties can modify the duration or the number of inspections per this 10-year contract as needed and approved. Any modification to this agreement must be in writing and signed by both parties. If KLM were to find structural or coating maintenance that is needed, KLM would communicate with the City of Greenbush on these findings. Fees for structural and coating maintenance is separate and will be covered on a case by case basis with the City of Greenbush, Minnesota as needed. If KLM finds the structure to be unsafe for our crew, we will contact the owner to discuss options.
Agreement This proposal is valid for sixty (60) days from December 6, 2018. If the City of Greenbush finds this proposal acceptable, please sign and return by mail, fax, or email. When KLM receives the signed proposal, we will call the Owner to coordinate an inspection time. When the City of Greenbush receives the inspection report, KLM will bill the Owner according to this agreement. This agreement, between the City of Greenbush, Minnesota and KLM Engineering, Inc. of Woodbury, Minnesota is accepted by: City of Greenbush,
(Name) (Title) Minnesota
Director of Business Development KLM Engineering, Inc. (Name) (Title) Woodbury, Minnesota December 6, 2018
(Date) Sincerely,
KLM ENGINEERING, INC. Michael Novitzki Director of Business Development 1976 Wooddale Drive, Suite 4 Woodbury, MN 55125 Phone: 651-773-5111 Fax: 651-773-5222 Mobile: 651-440-5058 Email: [email protected] Enclosed: KLM’s Terms and Conditions U:\Proposals\2018 Proposals\Greenbush, MN .0.75MG Ten Year Service Agreement Rev 12-6-18.Docx
KLM ENGINEERING, INC. TERMS AND CONDITIONS
1. BASIC SERVICES. The scope of KLM's work is described in the attached proposal or contract agreement
and may not be expanded or reduced except by mutual agreement in writing.
2. ADDITIONAL SERVICES. Additional work or services shall not be performed without a duly executed change order or purchase order outlining the scope of additional work on services.
3. OWNER'S RESPONSIBILITIES. OWNER shall fully disclose to KLM its knowledge of the condition of
the structure and its past and present contents and shall provide KLM with full information regarding the requirements for the project; shall designate an individual to act on OWNER'S behalf regarding the project. If necessary, shall clean and make the structure safe for entry; shall furnish the service of other consultants (including engineers, insurance consultants, accountants, attorneys, etc.) when those services are reasonable required or are reasonably requested by KLM; shall test for pollution and hazardous materials when required by law or requested by KLM; and shall provide all necessary permits and other authorization.
4. SAFETY. KLM shall only be responsible for safety of KLM personnel at the work site. The Owner or
other persons shall be responsible for the safety of all other persons at the site. Owner shall inform KLM of any known or suspected hazardous materials or unsafe conditions at the work site. If, during the course of the work, such materials, or conditions are discovered, KLM reserves the right to take measures to protect KLM personnel and equipment or to immediately terminate services. Owner agrees to be responsible for payment of such additional protection costs. Upon such discovery, KLM agrees to immediately notify the Owner in writing, of the hazardous materials or unsafe conditions.
5. HAZARDOUS MATERIALS. Unless agreed in the scope of work KLM has no responsibility for the
discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials at the project site. To the full extent permitted by the law, OWNER shall defend and indemnify KLM and its employees from all claims, including costs and attorney fees, arising out of the presence of hazardous materials on the job site.
6. SITE ACCESS AND RESTORATION. Owner will furnish KLM safe and legal site access. It is
understood by Owner that in the normal course of work, some damage to the site or materials may occur. KLM will take reasonable precautions to minimize such damage. Restoration of the site is the responsibility of the Owner, unless agreed to in the scope of work.
7. STANDARD OF CARE. KLM will perform services consistent with the level of care and skill normally
performed by other firms in the profession at the time of this service and in the geographic area, and under similar budgetary constraints. No other warranty is implied or intended.
8. SCHEDULING. Prior to scheduling the OWNER shall furnish a written purchase order or request for the
services required and shall give as much notice as possible in advance of the time when the services are desired. Our ability to respond to such an order will depend upon the amount of advance notice provided. If an inspection is canceled or delayed after KLM personnel and/or equipment are in transit to the work site, then the OWNER shall be billed, according to the TERMS AND CONDITIONS, for costs incurred by KLM.
9. INSURANCE. KLM will maintain worker's compensation insurance and comprehensive general liability
insurance and will provide OWNER with a certificate of insurance upon owner's request.
10. PAYMENT, INTEST AND BREACH. KLM will submit itemized monthly or other periodic invoices for
work previously performed. Invoices are due upon receipt. OWNER will inform KLM of invoice questions or disagreements within 15 days of invoice date, unless so informed, invoices are deemed correct. OWNER shall make payment within 30 days after receiving each statement, and overdue payments will bear interest at 1.5 percent per month if OWNER is a business entity and at the legal rate of interest of the state in which the project is located if OWNER is a consumer. If any invoice remains unpaid for 60 days, such non-payment shall be a material breach of this agreement. As a result of such material breach, KLM may, at its sole option, suspend all duties to the Owner or other persons, without liability. Owner will pay all KLM collection expenses and attorney fees relating to past due fees, which the Owner owes under this agreement.
11. MUTUAL INDEMNIFICATION. Except as to matters actually covered by insurance purchased by KLM.
KLM agrees to hold harmless and indemnify OWNER from and against liability arising out of KLM's negligent performance of the work, subject to any limitations, other indemnification’s or other provisions OWNER and KLM have agreed to in writing. Except as to matters actually covered by insurance purchased by OWNER, OWNER agrees to hold harmless and indemnify KLM from and against liability arising out of OWNER’S negligent conduct, subject to any limitations, other indemnification’s or other provisions OWNER and KLM have agreed to.
12. LIMITATION OF LIABILITY. OWNER agrees to limit KLM's liability to OWNER arising from
professional acts, errors or omissions, such that the total aggregate liability of KLM does not exceed KLM's project fees except as to matters actually covered by insurance purchased by KLM.
13. DELAYS. If KLM work delays are caused by Owner, work of others, strikes, natural causes, weather, or
other items beyond KLM's control, a reasonable time extension for performance of work shall be granted, and KLM shall receive an equitable fee adjustment.
14. TERMINATION. After 7 days written notice, either party may elect to terminate work for justifiable
reasons. In this event, the OWNER shall pay for all work performed, including demobilization and reporting costs to complete the file project and reports to OWNER.
15. SEVERABILITY. Any provisions of this agreement later held to violate a law or regulation shall be
deemed void, and all remaining provisions shall continue in force. However, OWNER and KLM will in good faith attempt to replace an invalid or unenforceable provision with one that is valid and enforceable, and which comes as close as possible to expressing the intent of the original provision.
16. KLM'S DOCUMENTS. All reports, specifications, drawings and other documents furnished by KLM are
part of KLM's services to OWNER for use only for the project, and KLM retains all ownership of said documents regardless of whether the project is completed. OWNER may retain copies for reference in connection with the use and occupancy of the project; but KLM does not represent that the documents are suitable for reuse on extension of the project or on other projects. OWNER and others shall not use the documents on other projects or extensions of this project except by KLM's written agreement. OWNER will defend and indemnify KLM from all claims or losses arising out of the unauthorized use of the documents.
17. ARBITRATION. Any controversy or claim for money damages arising out of or relating to the making or
performance or interpretation of this AGREEMENT, or the breach of this AGREEMENT, shall be settled by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association. The arbitration panel shall consist of three arbitrators, at least one of who is a structural engineer; and the panel may award only money damages and shall not award equitable relief. Judgment upon the arbitration award may be entered in any court having jurisdiction of the parties. The enforceability of these arbitration provision and arbitration awards will be governed by the Federal Arbitration Act.
18. ARBITRATION FEES. The prevailing party to any dispute arising out of this AGREEMENT shall be entitled to recover its reasonable fees and costs from the other party.
19. JOB SITE IMAGES, PHOTOGRAPHY AND VIDEO. During the term of this contract and thereafter, KLM has permission to take still photographs or video of the site for training, documentation, education or promotional purposes. A signed agreement constitutes the Owner’s written permission to use the photographic image or video in the manner described herein. The only identifiable information to be used by KLM will be the Owner’s name as displayed on the image. Acceptance of these terms and conditions is considered a legal release by the Owner allowing KLM to use of photographic images as described herein.
C:\winword\Terms & Cond., proposal. 11/1997
Wednesday, November 14, 2018
Paint • Repair • Dismantle • Inspect • Reinsulate • Tanks Raised, Lowered, and Moved
New and Used Tanks Inspection | 33346 Page 1 of 5
1 Watertank Place PO Box 36
Henderson, KY 42419 P: (270) 826-9000 F: (270) 215-5705
www.pttg.com
218-782-2941
[email protected]
Shaun,
Since 1919, Pittsburg Tank & Tower Group Maintenance Division has been providing tank services to our customers in over
50 countries, proudly making us a Global Company. Our wealth of experience encompasses all aspects of tank maintenance
services, from paint and repair to dismantle and inspections. Our expertise expands beyond maintenance to tank design,
fabrication, erection and professional engineering services for new tanks and modifications to existing tanks, including
raising, lowering and moving services.
Having been ranked in the Top 600 Specialty Contractors and among the top 15 steel erectors according to Engineering News
Record, it was natural to expand our offerings into the Custom Engineering and Manufacturing Industry. Our sister company,
AllState Tower Inc., manufactures structural steel components for towers and agricultural material handling, including
complete turn-key systems and installation services.
At Pittsburg Tank & Tower Group, it’s not only about the products we produce, but the people as well. Being a family-
operated company with a commitment to the Safety and Health of our family of employees, we have worked with the
Commonwealth of Kentucky’s Labor Cabinet to achieve our SHARP Certification (Safety and Health Achievement
Recognition Program), and we are recognized as a Drug Free Workplace in accordance with the standards set forth by the
regulation; 803 KAR 25:280 Certification of Drug-Free Workplace.
We are proud to provide you with this quotation and look forward to working with you should you decide to accept it. To
accept the proposal, simply sign and date one (1) copy and return it to our Henderson, KY office either by mail, fax or email.
Please feel free to contact us should you have any questions or concerns, or simply want to discuss the proposal further.
Respectfully,
[email protected]
Minimum Codes for Inspections
NFPA 25-2014 AWWA M-42 2013
• NFPA 25-2014; 9.2.6.1.1 States, “The interior of steel tanks without corrosion protection shall be inspected
every 3 years.”
• NFPA 25-2014; 9.2.6.1.2 States, “The interior of all other types of tanks shall be inspected every 5 years.”
• NFPA 25-2014; 9.4.5 States, “Silt shall first be removed during interior inspections or more frequently, as needed, to avoid accumulation to the level of the tank outlet.”
• AWWA M-42-2013 Periodic Inspection States, “The tank should be inspected at least once every 3 to 5 years
or as required by state regulatory agencies. A drained “dry” evaluation or an underwater evaluation performed
by robotic inspection are popular methods.”
• AWWA M-42 2013 Tank Washouts states, “Tanks should be washed out and inspected at least once every 3
years, and where water supplies have sediment problems, annual washouts are recommended.”
DISINFECTION PROCEDURE FOR
“ROV INSPECTION UNIT”
1. Once our crew arrives on site, a chlorine solution made of ¾ water and ¼ chlorine bleach is mixed in a plastic spray bottle.
1. The ROV unit is removed from the case and placed on plastic. An inspection crew member, wearing plastic
latex gloves, then sprays thoroughly the plastic and all exterior portions of the ROV unit using the chlorine
solution. 2. A plastic bag is then also thoroughly sprayed on the outside and inside with the same chlorine solution. The
ROV unit is then immediately placed into the plastic bag and the bag is tied secure.
3. The unit remains in the bag until the crew completes the external portion of the tank inspection. When time for the internal inspection, the unit is carried to the top of the tank, removed from the plastic bag and
placed in the water.
For more information about our inspections, please go to Tank Inspection Information
Definitions
ROV: Remote Operated Vehicle
NA: Used in the cleanout column and indicates tank construction type prevents an ROV Cleanout from
being performed.
Shaun Jevne
218-782-2941
[email protected]
In accordance with the price, terms and conditions listed herein, we propose to furnish all labor, materials,
equipment and insurance necessary to perform the work quoted. Please initial in the column next to your service
selection. Tank
Cap. Gal Dia. Ht. Service Insp. Only Initial Cleanout Initial
Below Grade
$1,450.00
EWT 2nd Street 75,000 120' ROV Service
*To perform both inspection and cleanout on both tanks in the same trip for the discounted sum of
$8,650.00
Inspection of tank(s) will be for compliance with the following codes and standards:
AWWA, EPA, NFPA, NFPA22, NFPA25, OSHA, TSS
STEP 1: Perform Interior Inspection
• Please note, our ROV unit requires, at minimum, a 12” diameter manway/opening.
• The interior in-service inspection will be performed using our ROV Inspection Robot and the exterior will be inspected by our personnel trained in OSHA regulations utilizing fall protection equipment. Tank is to remain full during internal inspection.
• This inspection will check for deficiencies and meet tank inspection requirements of OSHA, EPA, AWWA and NFPA. All structural, sanitary, safety, security and coating conditions will be reviewed. Items examined will include ladders, shell, roof, vent, manways, welds, seams, foundation, anchors, safety systems, hatch, and external overflow. Any emergency items will be brought to Owner’s attention by our Inspector personnel.
• Owner will receive a detailed written report of findings with photographs, DVD of inspection, corrective recommendations and cost estimates.
• The following tests shall be performed during the inspection: Lead check – Interior & Exterior, Mil thickness test (coating thickness) – Exterior only, Cross hatch test (paint adhesion) – Exterior only, Ultra-sonic test of tank shell – Exterior only
STEP 2: Perform Interior Clean Out An interior in-service cleanout of sediment from the tank floor is not to exceed three (3) inches. Additional accumulation will be priced at
$300/hour after 3”. The interior cleanout will be performed using our Remotely Controlled Submersible Vehicle. The tank cannot have more than 16’ of open head space from the top of the water to the top of the tank during the internal cleanout. Our price is based on dimensions acquired from the Customer, who understands that if the size of the tank is larger than implied, our price will be adjusted accordingly.
• Debris and sediment will be placed on the ground or in a customer designated drainage area within 50’ of the tank base. The customer is to provide an area for disposal of all debris, sediment and water generated from the robotic cleanout.
• The majority of sediment will be removed from the tank with the robotic equipment; however the customer understands that 100% removal of sediment and debris cannot be attained without draining the tank.
• Please note that our ROV cleanout robot requires at least a 24” (round or square) opening.
• If the interior access ladder impedes the manway and restricts access to the tank interior with our ROV cleanout robot, the Owner agrees that the top few rungs may be removed to gain access to the tank as long as the structural integrity of the interior access ladder will not be compromised.
• If any other tank accessories impede the opening, the Owner agrees that necessary modifications may be made, which will be in accordance with AWWA, to gain access to the tank.
• In the event in becomes necessary to drain the tank once we are on site, draining shall be performed by the Owner.
• If the Owner does not allow us to make the necessary modifications to the tank and the ROV cleanout robot cannot access the tank, a mobilization fee will be charged.
• Please Note, Owner is responsible for the water discharge process. PTTM will provide piping of up to 100’ to direct discharge from the tank. Owner’s representative will direct where the water is discharged to.
Wednesday, November 14, 2018
Terms & Conditions 1) Prior to start of work, Owner will be furnished a certificate of insurance covering Workman’s Compensation, Occupational Disease,
Employer’s Liability, and General Liability.
2) If tank is to be drained prior to our arrival, it shall be drained by owner, if it becomes necessary to drain the tank
while on site, it must be drained by the Owner/Customer
3) If needed a pressure release valve will be furnished during the cleaning and painting operation. Owner required to
notify PTTM prior to mobilization if required.
4) In the event interior and/or exterior complete tank repainting is not included in this scope of work, all new tank
appurtenances furnished and installed by PTTM as part of this scope of work shall be field primed and finish coated to
match existing coating system(s), unless specifically excluded from our scope of work. Color to match as close as possible.
5) No paint shall be applied during wet, damp, or inclement weather.
6) All paint will be delivered to the job site in original containers with contents identified by the manufacturer.
7) If necessary, customer will be required to clear/move vehicles and equipment a safe distance from the job site to
prevent damage and place physical barricades around the perimeter to restrict access.
8) Work to be performed using our standard wage scale with Open Shop personnel, by mechanics skilled in their trade.
9) All workmanship is guaranteed for twelve (12) months after completion.
10) Handling, removal, and/or disposal of hazardous or contaminated material (e.g., asbestos, lead, chemicals, heavy
metals, etc.) requiring special handling or transportation to a specific disposal site are not included in the submitted
quotation for work. Unless specifically included in our scope of work.
11) This quote does not provide for the shrouding or containment of blast media and paint.
12) Owner understands and agrees any Federal, State, and Municipal taxes imposed on Contractor with respect to the
outlined work are additional expenses not included in the contract and further assumes the obligation of paying said
additional costs incurred by Contractor. PTTM does not include costs for any permits, local licenses, fees, etc. in this
proposal.
13) OWNER / CONTRACTOR agree that the exclusive venue for any litigation arising out of or relating to this Agreement
shall be in the Circuit Court of Henderson County, Kentucky and that this Agreement and any litigation arising thereunder shall be
governed, construed and interpreted according to Kentucky law.
14) In the event OWNER initiates any litigation against PTTM in contravention of this venue provision, OWNER shall pay PTTM's
attorney's fees and costs incurred in obtaining a dismissal and transfer of the litigation to the proper venue in the Circuit Court of
Henderson County, Kentucky.
15) OWNER and PTTM hereby waive any right they may otherwise have to venue in a federal court including, but not limited to, any
right arising under federal question or diversity jurisdiction.
TERMS
50% with Order; Balance upon Completion OR Mutually Agreed Payment Terms
*MasterCard, Visa and American Express are accepted, with prior authorization*
Payments made by credit card will be subject to a processing fee of 3%.
Interest will be applied to payments not received in accordance to payment terms.
The parties approving this contract certify that they are fully authorized to do so, and that all legal requirements have been complied with. You
are hereby authorized to furnish all labor, material, equipment and insurance required to complete the work mentioned in the above proposal, for
which the undersigned agrees to pay the amount mentioned in said proposal. OWNER / CONTRACTOR agree that the exclusive venue for any
litigation arising out of or relating to this Agreement shall be in the Circuit Court of Henderson County, Kentucky and that this Agreement and
any litigation arising thereunder shall be governed, construed and interpreted according to Kentucky law. In the event OWNER initiates any
litigation against PTTM in contravention of this venue provision, OWNER shall pay PTTM's attorney's fees and costs incurred in obtaining a
dismissal and transfer of the litigation to the proper venue in the Circuit Court of Henderson County, Kentucky. OWNER and PTTM hereby
waive any right they may otherwise have to venue in a federal court including, but not limited to, any right arising under federal question or
diversity jurisdiction
Accepted: , 20 City of Greenbush By: Title:
Respectfully Submitted by: Pittsburg Tank & Tower Group
Maintenance Division
ZONING ORDINANCE
Revised 2016
2
Index Zoning Map .................................................................. 3 Article I. Purpose ....................................................... 4 Article II. Districts ...................................................... 4 Article III. Definitions ................................................ .5 Article IV. General Regulations
Compliance Required ..................................... 6 Standards ....................................................... 6 Buildings Under Construction ........................ 7 Essential Services ........................................... 7 Excavation of Mineral Materials .................... 7 Fences ............................................................ 7 Dumping and Disposal of Rubbish ................. 7 Junkyards ....................................................... 7 Sanitary Provisions ......................................... 7 Lagoons .......................................................... 7 Animals .......................................................... 8 Home Occupations ......................................... 8 Signs ............................................................... 8
Article V. R1 - Original Townsite District Purpose .......................................................... 9 Permitted Uses ............................................... 9 Conditional Uses ............................................. 10 Performance Standards .................................. 10
Article VI. R2 - General Residential District Purpose .......................................................... 11 Permitted Uses .............................................. 11 Conditional Uses ............................................ 12 Performance Standards ................................. 12
Article VII. R3 - Restricted Residential District Purpose ......................................................... 13 Permitted Uses ............................................. 14 Conditional Uses ........................................... 14 Performance Standards ..................................14
Article VIII. R4 - Multiple Unit Residential District Purpose ..........................................................15 Permitted Uses ...............................................15 Conditional Uses .............................................15 Performance Standards ..................................16
Article IX. R5 - High Density Residential District Purpose ..........................................................17 Permitted Uses ...............................................17 Conditional Uses .............................................17 Performance Standards...................................17
Article XI. CM - Commercial District Purpose ...........................................................19 Permitted Uses ...............................................19 Conditional Uses .............................................20 Performance Standards ..................................21
Article XIV. GW - Greenway District Purpose ...........................................................23 Permitted Uses ...............................................23 Conditional Uses .............................................23 Performance Standards ..................................24 Federal and State Approval ............................24 City Floodplain Ordinance ..............................24
Article XV. AG - General Agricultural District Purpose ...........................................................24 Permitted Uses ...............................................24 Conditional Uses .............................................24 Performance Standards ..................................24
Article XVII. Administration Permits ...........................................................25 Site Plan ..........................................................26 Conflict with other Laws .................................27 Conditional Use Permits .................................27 Appeals ...........................................................29 Administration ................................................29 Zoning Amendments ......................................29 Petitions previously denied ............................30 Variances ........................................................30 Violations and Penalties .................................32 Effective Date .................................................32 Validity ............................................................32 Building and Zoning Permit Application .........33
Article XIX. Building Requirements Requirements Chart.........................................34
Please note: Color Versions of Zoning Map Available from the City Clerk
4
CITY OF GREENBUSH ORDINANCE
AN ORDINANCE PROVIDING FOR THE ZONING OF THE INCORPORATED AREAS OF THE CITY OF Greenbush, Roseau COUNTY, MINNESOTA
The City Council of the City of Greenbush ordains as follows:
ARTICLE I. PURPOSE
The primary purpose of this Ordinance is to insure, promote and protect the public health, safety and general welfare of the inhabitants of the City of Greenbush. This will be accomplished by:
1) Protecting and conserving the character, social, environmental and economic stability of the land use districts;
2) Promoting growth by providing appropriate space for all types of new housing;
3) Facilitating adequate and economical provision of transportation, water supply and sewage disposal, schools,
recreation and other public services.
ARTICLE II. DISTRICTS
A. The unincorporated area of the City of Greenbush is hereby divided into the following use districts: R1 - Original Townsite R2 - General Residential R3 - Restricted Residential R4 - Multi-Unit Residential R5 - High Density Residential R6 - Rural Landscape CM - Commercial ID - Industrial PR - Parks and Recreation GW - Greenway AG - Agriculture
B. The districts above named are hereby established and shown on the map which shall be referred to as the
"Official Zoning Map", and which map is hereby made a part of this Ordinance and copies thereof shall be kept by the City Clerk and shall be available for public inspection.
C. Notice of the adoption of this Ordinance may be recorded in the Office of the County Recorder of Roseau
County, Minnesota.
D. Changes in official zoning map shall be made by the Clerk at such times as this Ordinance is properly amended as provided herein.
5
ARTICLE III. DEFINITIONS
A. Accessory Structure - A structure on the same lot with, and of a nature customarily incidental and subordinate to, the principal use or structure.
B. Accessory Use - A use naturally and normally incidental to, subordinate to, and auxiliary to the permitted use
of the premises.
B1. Board of Zoning Appeals - A Board of five city residents as appointed by the City Council.
C. Building/Principal - A building or structure in which is conducted the main or principal use of the lot on which said building or structure is situated.
D. District - Any section of the City of Greenbush from which the regulations governing the use of buildings and
land are uniform.
E. Dwelling - A dwelling is any house or building or portion thereof which is occupied wholly as a home, residence or sleeping place of one or more human beings, either permanently or transiently. In case of mixed occupancy, where a building is occupied in part as a dwelling, the part so occupied shall be deemed a dwelling for the purpose of this Ordinance and shall comply with the provisions thereof relative to dwellings.
F. Dwelling, One Family - A dwelling occupied only by one family, and so designed and arranged as to provide
cooking and kitchen accommodations and sanitary facilities for one family, together with such domestic help as may be necessary to service and maintain the premises and their occupants.
G. Dwelling, Two-Family - A dwelling so designed and arranged to provide cooking and kitchen accommodations
and sanitary facilities for occupancy by two families.
H. Dwelling, Multiple - A building used or intended to be used as a dwelling, by three or more families or as an apartment house or terrace building.
I. Essential Services - Services, including but not limited to sewer, water, roads and other public or private
infrastructures, which are required to maintain public safety and well being.
J. Farm - A farm shall be a parcel of land which is worked for commercial agricultural production as a single, continuous unit of not less than five acres in extent.
K. Farm Yard - That area of a farm immediately around the farm residence where accessory buildings are
located and are used in conjunction with general agricultural operations of the farm.
L. Home Occupation - Any occupation or profession carried on by a member of a family residing on the premises.
M. Junk Yard - A place maintained for keeping, storing or piling motor vehicles, machinery and/or parts thereof,
or other metal, or articles which from its worn condition render it practically useless for the purpose for which it was made and which is commonly classified as junk. This shall include a lot or a yard for the keeping of un-licensed motor vehicles or the remains thereof, for the purpose of dismantling, sale of parts, and sale of scraps, st

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