greenbush city council – regular council meeting monday

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Greenbush City Council – Regular Council Meeting Monday, December 17, 2018, at 5:30 pm Greenbush Library Conference Room Agenda Call to Order Public Comments New Business × Robotics Request × 2018 Rates Rates and Fees × Potential Change to Clerk-Treasurer Position Proposed Administrator Ordinance × Job Descriptions Proposed Mayor Job Description Proposed Council Member Job Description Proposed- Greenbush City Administrator Job Description Proposed Public Works Supervisor Job Description Proposed Public Works Technician Job Description × 2018 Wages × Pay Equity 2019 Pay Equity Jobs Report × Performance Awards × Holiday Pay for Temporary Worker × Delinquent Utilities to be written off Delinquent Utility Amount that needs to be written off × Designation of Polling Place Resolution Annual Designation of Polling Place × Water Tower Cleaning Greenbush, MN .0.75MG Ten year service agreement rev 12-6-18 Prop_Inspection 33346_City of Greenbush_Shaun Jevne_Greenbush_MN_56726 Old Business × 1997 Ford Pickup/Building Material Bids × Zoning Ordinance Violation and Proposed Changes Ordinance No 80- Zoning with Proposed changes × 2019 Water Projects RE_ Research Question Submission - Mail - Wiktel INQRES-RES-19610527-AGOP-408c INQRES-RES-19680419-AGOP-624d11 Resolution Accepting Feasibility Report, Ordering Improvement & Prep of Plans × Cardboard Recycling × FY 2019 Proposed Budget 2019 Proposed General Fund Budget with suggesting wage changes 2019 Proposed Budgets for Misc Fund Resolution Approving Final Budgets Resolution Approving Final Tax Levy × City/County Shop × Trap Club/Race Park- Deed Changes × Greenbush Race Park Lease

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Page 1: Greenbush City Council – Regular Council Meeting Monday

Greenbush City Council – Regular Council MeetingMonday, December 17, 2018, at 5:30 pm

Greenbush Library Conference RoomAgenda

  Call to Order Public Comments New Business

×          Robotics Request×          2018 Rates        Rates and Fees×          Potential Change to Clerk-Treasurer Position        Proposed Administrator Ordinance×          Job Descriptions        Proposed Mayor Job Description        Proposed Council Member Job Description        Proposed- Greenbush City Administrator Job Description        Proposed Public Works Supervisor Job Description        Proposed Public Works Technician Job Description×          2018 Wages×          Pay Equity        2019 Pay Equity Jobs Report×          Performance Awards×          Holiday Pay for Temporary Worker×          Delinquent Utilities to be written off        Delinquent Utility Amount that needs to be written off×          Designation of Polling Place        Resolution Annual Designation of Polling Place×          Water Tower Cleaning        Greenbush, MN .0.75MG Ten year service agreement rev 12-6-18        Prop_Inspection 33346_City of Greenbush_Shaun Jevne_Greenbush_MN_56726 

Old Business×          1997 Ford Pickup/Building Material Bids×          Zoning Ordinance Violation and Proposed Changes        Ordinance No 80- Zoning with Proposed changes×          2019 Water Projects        RE_ Research Question Submission - Mail - Wiktel        INQRES-RES-19610527-AGOP-408c        INQRES-RES-19680419-AGOP-624d11        Resolution Accepting Feasibility Report, Ordering Improvement & Prep of Plans×          Cardboard Recycling×          FY 2019 Proposed Budget        2019 Proposed General Fund Budget with suggesting wage changes        2019 Proposed Budgets for Misc Fund        Resolution Approving Final Budgets        Resolution Approving Final Tax Levy×          City/County Shop×          Trap Club/Race Park- Deed Changes×          Greenbush Race Park Lease

Page 2: Greenbush City Council – Regular Council Meeting Monday

×          Pool House×          Street Signs×          Community Thrive Grant

 Citizen Complaints Committee Reports

 Consent AgendaThose items listed under Consent Agenda are considered to be routine by the City Council and will be acted upon by one motion under this agenda item.  There will be no separate discussion of these items, unless a Council Member so requests, in which event, the item will be removed from the consent agenda and be considered separately.

×          Minutes (October 30th, November 14th and November 19th)        Minutes October 30, 2018-Public Hearing for 2018 Watermain Assessments        Minutes November 14, 2018-Special meeting for Canvassing Election and Main St        Minutes November 19, 2018×          Bills        Bills December 2018×          Receipts        Receipts November 2018

 Upcoming Meetings: 

×           Regular Council Meetings: at 5:30 pm, Tuesday January 22nd, Tuesday February 19th and March 18th  

 Adjournment

 Blank Pages for IPAD Notes

Page 3: Greenbush City Council – Regular Council Meeting Monday

Utility Service Rates:Residential Water Connection Hookup Fee $250.00Residential Sewer Connection Hookup Fee $400.00Commercial Water Connection Hookup Fee $250 x Water EDUCommercial Sewer Connection Hookup Fee $400 x Water EDUResidential Water Service Rate $24.90 $26.15 Monthly MinimumResidential Water Usage Rate Free first 1,000 gallonsResidential Water Usage Rate $4.30 per 1,000 1,001-6,000 gallonsResidential Water Usage Rate $6.30 per 1,000 6,001-10,000 gallonsResidential Water Usage Rate $9.30 per 1,000 10,001 and up gallonsCommercial Water Service Rate $24.90 Monthly MinimumCommercial Water Usage Rate Free first 1,000 gallonsCommercial Water Usage Rate $4.30 per 1,000 1,001-6,000 gallonsCommercial Water Usage Rate $6.30 per 1,000 6,001-10,000 gallonsCommercial Water Usage Rate $9.30 per 1,000 10,001 and up gallonsSewer Service Rate $25.00 Monthly MinimumCommercial Sewer Rate $25.00 x EDUResidential Solid Waste/Garbage Service Rate $14.00 Monthly Minimum, Single OccupantResidential Solid Waste/Garbage Service Rate $16.75 Monthly Minimum, 2 or more occupantsCommercial Garbage Rate $18.75 x EDUWater Infrastructure Fee $10.00 Monthly for utility accounts with a water hookupWater Dispenser 5.5¢ per gallon $50.00 MinimumQuarterly Water Fee 53¢ per monthLandfill Fee 50¢ per monthLandfill Demo Material Disposal Fee $25.00 per YardMosquito Control Fee (custom application) $10.00 per minuteMosquito Control for City Residents & Businesses $1.25 Billed Monthly Reconnect Fee $50.00

Equipment, Service & Labor Rates, Etc.Chainsaw $55.00 $60.00 per hourAll Equipment Use (Including Mowing) $80.00 $85.00 per hourLabor Maintenance Fee, General $40.00 $45.00 per hour

Max Liquor License Fees set by State. Liquor License Fees Need Public Hearing to change.Club License $100.00 $300Off-Sale Liquor $240.00 $240- reduce by $100 w/Cert of underage drinking program.

On-Sale Liquor $1,100.00 Set by CityOn-Sale Liquor, Sunday $100.00 Set by City- can't exceed $200On-Sale Liquor, Temporary 1-4 Day No Charge Set by CityOn-Sale 3.2 $50.00 Set by CityOff-Sale 3.2 $50.00 Set by CityWine, Sundays Only $50.00 Half of on-sale license or $2000 whichever is less

Other License Fees Peddlers License $25.00 per dayDog/Cat License $10.00 w/ proof of Rabies Vaccination Golf Cart/ATV License $10.00 per year

Miscellaneous FeesMileage/ Travel Reimbursement Rate Current IRS Rate per mileNSF Check Service Charge Fee $30.00 per check

Resolution No 2018-City of Greenbush 2019 Rates Resolution

WHEREAS, rates for the calendar year 2019 need to be set.NOW, THEREFORE, BE IT RESOLVED that the City of Greenbush hereby sets the following rates for calendar year 2019.

2019 Rates and Fees

Page 4: Greenbush City Council – Regular Council Meeting Monday

Gopher Feet $1.00 Per Pair Copies- Letter Size 25¢ per sheetCopies- Legal Size 50¢ per sheetFaxes $1.00 per sheetNotary Fees $1.00 per signatureDVDs of Council Meetings $7.00 eachZoning Maps $7.00 eachFire Fees $250 Minimum Charge recommended by Fire Chief

Legion Park Camping FeesNon-Electric Site $10.00 per nightElectric Site $15.00 per night

Miscellaneous Disposal FeeBulky Item Fee $10.00 per itemFluorescent Bulbs $1.00 each

Rental FeesCommunity Center Rental Rate $55.00 $60.00 per day (any extra clean-up to be charged at $15 an hour)Shelter Rental $25.00 per day- when using restroomsConference Room Rental $25.00 per dayRental of Shelter Picnic Tables $5.00 deposit of $350 per picnic tableRental of Community Center Tables w/8 Chairs $10.00 deposit of $250 per table w/chairsNon-Profit Org/ Public Meetings No Charge at any city facility

Zoning Permit Fees Need a public hearing to change.Construction under $5,000 No feeConstruction over $5,000 $25.00New House Construction $50.00Conditional Use Permit $25.00Variance Case by case

Pool Seasonal & Daily RatesDaily $5.00 no lessonsSeason Pass Open Swim $75.00 no lessonsLessons only $50.00Economy Pass $85.00 open swim and lessons3 Day Family Pass $50.007 Day Family Pass $100.00Family Season Pass $175.00 open swim and lessonsWater Fitness Pass $8.00 per sessionAdult Lessons $20.00 per sessionInfant Lessons $15.00 per session

Pool Party20 people or less $40.00 per hour21-40 people $50.00 per hour41-60 people $60.00 per hour61-80 people $70.00 per hour81 and over $80.00 per hour

Adopted by the City Council of Greenbush on December 17, 2018.Attest:

Brenda Sather, Mayor Anita Locken, Clerk-Treasurer

City Residents can contact the city office to receive the following discounts on their passes: $15.00 for Season Pass, Lesson Pass, or Economy Pass/ $25.00 for Family Season Pass. The discount will be given as a credit to their utility bill.

Page 5: Greenbush City Council – Regular Council Meeting Monday

ORDINANCE NO. 95

AN ORDINANCE COMBINING THE OFFICES OF

CITY CLERK AND CITY TREASURER

AND ESTABLISHING ROLE OF CITY ADMINISTRATOR

WHEREAS, the City of Greenbush is a statutory city; and

WHEREAS, Minnesota Statutes Chapter 412 allows the City to combine the office of City Clerk and City Treasurer; and

WHEREAS, the City Council finds that combining these offices is in the best interest of the City, and

WHEREAS, the City Council finds that it would be appropriate to designate the City Clerk-Treasurer as a City Administrator.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GREENBUSH, MINNESOTA, DOES ORDAIN:

Section 1. Combining Office of City Clerk and Treasurer. Pursuant to the authority granted by Minnesota Statutes §412.91 as it may be amended from time to time, the office of the Clerk and Treasurer shall be and are combined in the office of the Clerk/Treasurer. The existing City Clerk shall serve as the City Clerk-Treasurer until resignation, or termination.

Section 2. City Administrator. Further, pursuant to the authority granted by Minnesota Statutes §412.111 as it may be amended from time to time; the City establishes the role of the City Administrator. The City Clerk/Treasurer shall be designated as the City Administrator and shall perform the duties of the City Clerk/Treasurer; including, but not limited to the following:

• Administration direction. Direct the administration of the City as provided by council action, and state and federal statutes.

• City affairs. Coordinate with the city council in administrating city affairs.

• Policy recommendations. Recommend adoption of policies that will further goals of the city council and generally improve the quality of city administration.

Page 6: Greenbush City Council – Regular Council Meeting Monday

• Local improvements and city projects. Prepare reports and summaries

relating to proposed municipal projects/improvements and submit them with recommendations as may be required to the council for study and subsequent action.

• Budgets. Prepare a recommended budget for consideration by the city council.

• Financial statements. Prepare the annual financial statement and perform other duties as required by statute.

• Meetings. Attend and participate in all council meetings. Attend (at administrator’s discretion or by invitation) other committee and commission meetings.

• City programs. Coordinate city programs and activities as authorized by the council.

• Financial reports. Submit quarterly reports to the council on the financial condition of the city’s accounts.

• Contracting. Purchase or enter into contracts for previously budgeted items when the amount thereof does not exceed $5,000.00 and secure estimates, quotations, sealed bids when necessary and present them to the city council for approval.

• Elections. Supervise the administration of local elections in accordance with prescribed laws and regulations.

• Supervision. Supervise and have day-to-day oversight over the activities of all city department heads and administrative staff.

• Employment. Provide recommendations to the council regarding employment and removal of city staff.

Page 7: Greenbush City Council – Regular Council Meeting Monday

• Cooperate with professional staff. Work in cooperation with the city attorney and city engineer.

• Public relations. Prepare news releases, and develop and discuss public relations materials. Maintain effective public relations with the local media and general public.

• Consultation. Consult with appointed officials and other public or private entities as may be required.

• Other public programs. Stay informed of all federal, state, and county programs that affect the city.

• Labor negotiation. Negotiate or delegate the negotiation of the terms and conditions of employee labor contracts.

• Other duties. Perform all other duties required of administrator by ordinances or resolutions adopted by the council.

Section 3. Compensation. The City Council shall determine the compensation to be paid to the City Administrator (City Clerk-Treasurer) based upon the duties and job description for the position.

Section 4. Effective Date. This Ordinance shall take effect and be in force from and after its passage and publication according to law.

HEREFORTH the title of the City Clerk/Treasurer shall be the City Administrator of the City of Greenbush.

ADOPTED BY THE CITY COUNCIL OF THE CITY OF GREENBUSH THIS ____DAY OF _______, 2018.

_____________________________ Brenda Sather, Mayor

ATTEST:

_______________________________ Anita Locken, Clerk

Page 8: Greenbush City Council – Regular Council Meeting Monday
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City of Greenbush Job Description Position Title: Mayor Department: City of Greenbush Reports To: Citizens of Greenbush

SUMMARY OF POSITION

To officially speak for both the government and the community, act as presiding officer at meetings, identify and discuss issues impacting the City of Greenbush, receive and consider public input, make appropriate decisions in a manner which encourages full and open discussion, and exercise all the powers that State statutes and City Ordinances empower to the City, Mayor and Council Members to lawfully govern the community.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Serves as official head of the city. a. Provides leadership in city affairs. b. Serves as the city’s representative before the Minnesota Legislature, federal agencies,

other local governments, and other official meetings. c. Performs ceremonial duties on behalf of the community. d. Greets important visitors, gives formal and informal talks, and takes part in public

events. e. Can explain city issues and programs. f. Ex-officio member of the Greenbush Fire Relief Association Board of Trustees.

2. Serves as presiding officer at council meetings a. The Mayor recognizes speakers for debate and motions, and rules on questions of

council procedure. b. Runs meeting using Roberts Rule of Order and abides by the open meeting law. c. Is one of five voting members of the Council and votes on all motions before the council. d. May call special meetings.

3. Executes Official Documents a. Must sign ordinances, contracts and other documents authorized by the Council.

4. Regularly and thoroughly prepares for each city council meeting. a. Read and review agenda materials supplied. b. Become familiar with the city comprehensive plans, budget, capital improvement

program, policies and procedures and other city documents that impact city policy. c. Conduct site visits as appropriate. d. Solicit and receive input from affected parties and the general public. e. Participate in meaningfully consideration of agenda items. f. Participate in discussion of issue; including requesting additional data and/or

considering various perspectives whether the Council Member’s personal views, those

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of testifying citizens or as well as citywide impacts on policies and proposals before the council.

g. Actively listen to ensure a complete appreciation of each proposal and the respective positions of the petitioner, affected parties (businesses, residents, etc.), and the city staff.

5. Acts as liaison between the city and the general public. 6. Discuss issues impacting the city with State Legislators, and other local governments. 7. Establish and modify goals and objectives for the city.

a. Set administrative policies. b. Establish public policy for the city. c. Ensures the enforcement of city ordinances.

8. Review and approve an annual budget and tax levy with city council. 9. Review and approve a capital improvements program for the city with city council.

a. Formulates the policies to solve future issues and adjust to social and economic trends. 10. Conducts intergovernmental affairs and provides community leadership when dealing with

outside entities as a. Serve as council liaison to city committees or other agencies serving Greenbush as

appointed. b. Create committees of the city. c. Conduct city business with state and federal agencies with city employees. d. Participate in intergovernmental programs and the work of the League of Minnesota

Cities. e. Participate in civic events providing leadership and promoting new ideas and programs

to improve the community and its surrounding area. 11. Set and Interpret rules governing its own proceedings

a. Preserve order at city council meetings. b. Establish rules of procedure. c. Encourage the attendance of members at meetings and addresses non-attendance. d. Identify actual or potential conflicts of interest and abstains from related votes.

MINIMUM REQUIREMENTS

1. Elected by popular election by citizens of Greenbush. 2. Must meet the State requirements for holding office:

a. Eligible to vote in Minnesota b. Have not filed for the same or any other office at the upcoming primary or election c. Will be 21 years of age or more at time of assuming office d. U.S. citizen e. Resident of the city for at least 30 days prior to the election

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

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City of Greenbush Job Description Position Title: City Council Member Department: City of Greenbush Reports To: Citizens of Greenbush

Position Summary: To identify and discuss issues impacting the City of Greenbush, receive and consider public input, make appropriate decisions in a manner which encourages full and open discussion, and exercise all the powers that State Statutes and City Ordinances empower to the City, Mayor and Council Members to lawfully govern the community. Councilmember’s statutory duties are performed by the council as a whole. Councilmembers may never “act” alone. Most important responsibility is to participate at council meetings.

Essential Functions of the Position

1. Prepare and participate for each city council meeting. a. Read and review agenda materials supplied. b. Participate in discussion, make and second motions, and vote on matters before the

council. c. Actively listen to ensure a complete understanding of each proposal and the respective

positions of the petitioner, affected parties (businesses, residents, etc.), and the city staff.

d. Act as liaison between the city and the general public. 2. Serve as a member of the committees to provide information for city council consideration.

a. Accomplish necessary committee research. b. Assume a constructive and active role in committees.

3. Establish and modify goals and objectives for the city. a. Set administrative policies. b. Establish public policy for the city. c. Ensure the enforcement of city ordinances.

4. Review and approve an annual budget and tax levy. 5. Review and approve a capital improvements program for the city.

a. Formulates the policies to solve future issues and adjust to social and economic trends. 6. Serve as council liaison to city committees or other outside agencies serving Greenbush.

a. Create committees of the city. b. Conduct city business with state and federal agencies with city employees. c. Participate in intergovernmental programs and the work of the League of Minnesota

Cities. d. Participate in civic events providing leadership and promoting new ideas and new

programs to improve the community and its surrounding area.

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7. Set and interpret rules governing its own proceedings a. Preserves order at city council meetings. b. Establishes rules of procedure. c. Encourages attendance of members at meetings and addresses non-attendance. d. Identifies actual or potential conflicts of interest occurs and abstains from the related

votes.

Minimum Requirements

1. Elected by Greenbush residents. 2. Must meet the State Requirements for Holding Office:

a. Eligible to vote in Minnesota b. Have not filed for the same or any other office at the upcoming primary or election c. Will be 21 years of age or more at time of assuming office d. U.S. citizen e. Residents of the city for at least 30 days prior to the election

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

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City of Greenbush Job Description

Position Title: City Administrator Reports to: Mayor and City Council Supervises: All employees in all departments FLSA Status: Full Time, Non-exempt

(Hours based on 40-hour week, may earn overtime/comp. time)

Date of Description Approval: 2018 SUMMARY The City Administrator is responsible for planning, organizing, and managing all municipal activities. The position serves under the direction and guidance of the City Council. The City Administrator serves as the chief administrative officer coordinating all of the day to day affairs of city government. The City Administrator also performs the statutory duties of the Clerk/Treasurer. ESSENTIAL DUTIES AND RESPONSIBLITIES OF THE POSITION

⋅ Oversees and coordinates the operation of all departments. Establishes programs, goals and objectives to accomplish work; evaluates potential projects, programs and services to determine feasibility and community impact; makes recommendations to the City Council. Analyzes use and acquisition of technology to enhance the efficiency and effectiveness of city services.

⋅ Keeps the City Council updated regularly on the status of city projects, activities and programs.

Communicates with the Council members through written updates and reports, personal conversations and electronic messages.

⋅ Supervises all City staff directly or indirectly; makes recommendations regarding organizational

structure and staffing; coordinates performance reviews; oversees all personnel policies and actions; maintains personnel files.

⋅ Coordinates the development and implementation of the City’s goals and strategic plan.

Develops short-term and long-term goals with the City Council; oversees implementation and action plans.

⋅ Plans, develops and implements administrative policies, rules, regulations and procedures.

Drafts City ordinances, resolutions and policies for City Council approval, utilizing the services of the City Attorney and others.

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⋅ Ensures that all laws and ordinances are enforced; approves all resolutions and ordinances prepared for the City Council; monitors City operations to ensure compliance with applicable laws, regulations, rules, policies and ordinances.

⋅ Oversees preparation of the annual budget to the City Council; develops an effective and timely

budget process that meets all city and state guidelines; keeps the City Council informed of the financial condition of the City and recommends action as appropriate; develops Capital Improvement Program (CIP) and presents to the City Council for approval.

⋅ Manages accounting, utility billing and payroll functions; oversees preparation of information

for annual audit and reviews reports; manages insurance program, safety and risk management for the City, and oversees the maintenance all municipal records and documents as required by law.

⋅ Oversees the investment of all city funds including general fund, utilities and other enterprise

funds in accordance with City Council guidelines and sound financial practices. Oversees the city’s cash flow and investment activities and has operational knowledge of bonding and debt financing. Is responsible for managing all of the city’s physical plant and assets.

⋅ Reviews and/or requests rate studies; makes recommendations to City Council on all rate

changes including Water, Wastewater and Garbage services.

⋅ Attends and participates in all City Council and Committee meetings; prepares agendas; reviews meeting minutes; attends other City meetings as necessary and meets with other government bodies as appropriate or as directed by the City Council. Serves as lead staff to the any city committees or authorities.

⋅ Promote positive interaction between City staff and the public; regularly interacts with

legislators, local leaders, and state and county officials. Serves as liaison to businesses and community groups.

⋅ Oversees administrative portion of all public improvement projects; reviews plans and

specifications, advertisement for bid notices, contracts, pay requests, change orders; oversees preparation of assessment hearing notices, correspondence, assessment rolls, certifications, resolutions, etc.

⋅ Prepares or oversees preparation of grant and/or loan applications; administers grant and/or

loan money that is received; prepares related reports. Researches grant opportunities that will assist the city in pursuing its goals and objectives.

⋅ Oversees local elections in accordance with State and County requirements.

⋅ Responds to the concerns, issues, complaints and questions from the public and employees;

mediates disputes; determines possible solutions and presents alternatives for review by the City Council if required.

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⋅ Provides leadership and strategic direction to the city’s economic development program. Has a working knowledge of economic development tools that can help small, rural communities grow and prosper.

⋅ Leads the City’s park and recreation activities; oversees the management, upkeep and

maintenance of the municipal swimming pool and participates in park planning.

⋅ Participates in professional management organizations to pursue training and development opportunities. Participates in community activities and events. Is visible and active throughout the community.

⋅ Represents the City in media contacts and inquiries. Arranges for a prompt and timely city

response if necessary, assists city officials with media contacts. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience A degree in Accounting, Business Administration or related field or five years of clerical experience including accounting, record keeping, taking minutes and researching files, which included considerable public contact. Supervisory experience is also desired. Willing to become a Minnesota Certified Municipal Clerk-three years of training. Communication Skills Ability to present reports and make recommendations to the City Council and other entities; ability to communicate effectively both orally, and in writing with elected and appointed officials, staff, other public officials, volunteer departments and the general public. Additional Knowledge, Skills and Abilities

⋅ Knowledge of laws, regulations, ordinances, etc., applicable to city government. ⋅ Knowledge of municipal budgeting, accounting and government financing. ⋅ Knowledge of government processes, services and planning. ⋅ Knowledge of management principles and practices as they apply to public sector management,

including personnel management and organization development. ⋅ Ability to plan and analyze City operations; develop alternatives and determine the costs,

advantages and disadvantages of various alternatives. ⋅ Ability to communicate effectively, professionally in order to maintain a positive and productive

working environment ⋅ Knowledge of rural economic and community development tools. ⋅ Ability to be flexible and adapt to changing circumstances

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⋅ Ability to analyze and solve multiple issues and challenging and complex problems ⋅ Ability to make independent decisions with limited amount of analytical data and information ⋅ Ability to get along well with others, to be active in the community and maintain effective

relations with a wide variety of people and groups. ⋅ Knowledge of municipal utilities, including water and waste-water systems ⋅ Ability to think strategically with the willingness to take risks to try new models and methods to

promote efficient and effective services. ⋅ Ability to introduce administrative procedures and standard operating practices into a

workplace culture.

Working Conditions Work is light to moderate, requiring sitting for extended periods, and variably frequent rising, walking, standing and bending. The position is required to have hand and arm dexterity adequate to allow for extensive use of key boards; to be able to talk and hear with enough proficiency to allow for communicating by phone or in person; and to have enough vision to accommodate frequent viewing of computer screens and printed reports. This position requires lifting and/or moving up to 10 pounds frequently, and infrequently lifting or moving up to 30 pounds. The noise level is usually low to moderate. Flexibility to work consistent business hours and be available to return to the office nights for meetings. The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The functions, criteria, and qualifications are intended only as an illustration of various types of work performed, and are not all inclusive. The job description does not constitute an employment agreement and is subject to change as the needs of the City and the requirements of the position change. By signing below, I certify that I understand the work requirements as outlined in the job description.

____________________________________________ ___________________________ Employee Signature Date

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City of Greenbush Job Description

Position Title: Public Works Supervisor Department: Streets, Buildings, Parks, Utilities Reports To: Administrator Supervises: Public Works Technician, seasonal help,

contractual labor FLSA Status: Full Time, Non-exempt

(Hours based on 40-hour week, may earn overtime/comp. time)

Date of Description Approval: 2018 Position Summary: Plan, implement and oversee operations, installation, maintenance, and repair of water system, wastewater system, streets, sidewalks, parks, swimming pool, buildings and other public works projects or programs; performs related duties as required to ensure the needs of the City are adequately met. This position is on call whenever necessary. During pool operation months must check the pool on alternating weekends. Essential Functions of the Position The listed examples may not include all duties performed.

⋅ Is able to represent the City in a courteous and professional manner in person, phone or correspondence.

⋅ Demonstrates by personal example the desired standards of conduct and work performance and promotes teamwork through communication, motivation and cooperation.

⋅ Plans, organizes, directs and coordinates the operations of the Public Works Department by researching the feasibility and costs of projects and recommends actions.

⋅ Monitors department budget and attends council and other meetings as needed. ⋅ Helps develop and oversee policies, procedures, and practices to ensure safety and

efficiency. ⋅ Knowledge and ability to operate and maintain the water and wastewater facilities ⋅ Knowledge and ability to follow water and wastewater treatment safety requirements ⋅ Knowledge of federal and state laws, municipal ordinances, and regulatory

requirements for applicable facilities and systems. ⋅ Response to calls and repairs and maintenance of wells, pumps, lifts stations, storm

sewer catch basins, ponds, treatment plants, distribution/collection lines, water tower, hydrants, and meters.

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⋅ Follow all OSHA rules and regulations and attend training classes. Including confined space entry

⋅ May be required to work after regular hours – over-time compensated – 24/7 work week

⋅ Coordinate with outside contractors, engineers etc. on city approved projects. ⋅ Maintain community center, fire hall, city shop, parks, pool, recreational equipment and

any other unlisted property. ⋅ Plans, directs and participates in street maintenance including; sweeping, plowing,

sanding, patching, paint curbs, haul gravel for alleys, streets, parking lots, tree removal, and street signage.

⋅ Anticipate seasonal maintenance needs and plans for availability & preparedness of equipment, contract or seasonal personnel, and materials.

⋅ Determine equipment needs of the department and makes recommendations for capital purchases.

⋅ Maintain & review accurate records relating to repair and maintenance for all aspects of the public works department.

⋅ Develop & implement safety procedures for the safe operation of tools, equipment, and buildings maintained and operated by the City.

⋅ Perform a variety of manual labor tasks in the general maintenance & operation of pickups, sweeper, dump truck, plow, grader, mowers, etc.

⋅ Supervises and assists with putting up and taking down Christmas decorations on Main Street and other various city properties.

⋅ Other duties as apparent or as delegated by the Administrator or City Council KNOWLEDGE, SKILLS AND ABILITIES

⋅ Responsible to work overtime, shift changes, or be on call as necessary or assigned. ⋅ Strong knowledge of methods, tools and equipment used in public works maintenance

activities such as, but not limited to: snow removal, street repair and maintenance, boulevard repair and maintenance, storm sewer repair and maintenance, equipment care and maintenance, and tree trimming and removal.

⋅ Ability to handle detailed work and equipment requiring patience and good judgment ⋅ Ability to work in a variety of manual laboring tasks in varying weather conditions and

the use of heavy hand tools ⋅ Ability to use both fine and large motor skills to perform tasks requiring manual

dexterity, including working at heights over 10 feet, and to be able to lift equipment, hand tools, and supplies weighing up to 80 pounds

⋅ Ability to stand, walk, or operate a vehicle, sometimes for extended periods of time ⋅ Ability to bend, crouch, or stoop during the workday ⋅ Ability to work in adverse weather conditions ⋅ Ability to operate a computer, telephone or radio for work calls ⋅ Ability to work with and around irritants, fumes, and hazardous chemicals ⋅ Ability to work independently and carry out required assignments ⋅ Ability to follow oral instructions, and to read and follow written instructions. ⋅ Ability to establish good communications and working relationship with City Council and

fellow employees ⋅ Ability to respond to customer needs and complaints in a courteous, timely, and friendly

manner

Page 19: Greenbush City Council – Regular Council Meeting Monday

3

⋅ Ability to undertake assignments that require visual acuity and ability to hear. Noise level is usually moderate, but varies greatly depending upon the nature of work being undertaken.

⋅ Ability to work in controlled hazardous environments, including work with chemicals and confined space.

Minimum Requirements

⋅ High school diploma or G.E.D. ⋅ Class C Water Operators License or ability to obtain within a reasonable time based on

MN Department of Health requirements ⋅ Class D Wastewater Operators License or ability to obtain within a reasonable time

based on MN Department of Health requirements ⋅ Certified Pool Operators License or ability to obtain within a 1 year of hire date ⋅ Class B MN Commercial Driver’s License or ability to obtain within 1 year of hire date

Desirable Qualifications

⋅ Experience working in a municipal public works department ⋅ Training / education in maintenance, machinery, mechanics or related field ⋅ History of safe work habits and clean driving record ⋅ Additional street and/or utility maintenance, construction or farming experience

including the use of equipment ⋅ Organized, self-starter with ability to finish tasks in a timely manner

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The functions, criteria, and qualifications are intended only as an illustration of various types of work performed, and are not all inclusive. The job description does not constitute an employment agreement and is subject to change as the needs of the City and the requirements of the position change. By signing below, I certify that I understand the work requirements as outlined in the job description.

________________________________________ ___________________________ Employee Signature Date

Page 20: Greenbush City Council – Regular Council Meeting Monday

1

City of Greenbush Job Description

Position Title: Public Works Technician Department: Streets, Buildings, Parks, Utilities Reports To: Administrator, Public Works Supervisor FLSA Status: Full Time, Non-exempt

(Hours based on 40-hour week, may earn overtime/comp. time)

Date of Description Approval: 2018 Position Summary: Oversee operations, installation, maintenance, and repair of water system, wastewater system, streets, sidewalks, parks, swimming pool, buildings and other public works projects or programs as directed by Administrator or Public Works Supervisor; performs related duties as required to ensure the needs of the City are adequately met. This position is on call whenever necessary. During pool operation months must check the pool on alternating weekends. Essential Functions of the Position The listed examples may not include all duties performed.

⋅ Is able to represent the City in a courteous and professional manner in person, phone or correspondence.

⋅ Demonstrates by personal example the desired standards of conduct and work performance and promotes teamwork through communication, motivation and cooperation.

⋅ Knowledge and ability to operate and maintain the water and wastewater facilities ⋅ Knowledge and ability to follow water and wastewater treatment safety requirements ⋅ Knowledge of federal and state laws, municipal ordinances, and regulatory

requirements for applicable facilities and systems. ⋅ Response to calls and repairs and maintenance of wells, pumps, lifts stations, storm

sewer catch basins, ponds, treatment plants, distribution/collection lines, water tower, hydrants, and meters.

⋅ Follow all OSHA rules and regulations and attend training classes. Including confined space entry

⋅ May be required to work after regular hours – over-time compensated – 24/7 work week

⋅ Maintain community center, fire hall, city shop, parks, pool, recreational equipment and any other unlisted property.

⋅ Participates in street maintenance including; sweeping, plowing, sanding, patching, paint curbs, haul gravel for alleys, streets, parking lots, tree removal, and street signage.

⋅ Maintain accurate records relating to repair and maintenance for all aspects of the

Page 21: Greenbush City Council – Regular Council Meeting Monday

2

public works department. ⋅ Follow safety procedures for the safe operation of tools, equipment, and buildings

maintained and operated by the City. ⋅ Perform a variety of manual labor tasks in the general maintenance & operation of

pickups, sweeper, dump truck, plow, grader, mowers, etc. ⋅ Assists with putting up and taking down Christmas decorations on Main Street and other

various city properties. ⋅ Other duties as apparent or as delegated by the Administrator or City Council

KNOWLEDGE, SKILLS AND ABILITIES

⋅ Responsible to work overtime, shift changes, or be on call as necessary or assigned. ⋅ Strong knowledge of methods, tools and equipment used in public works maintenance

activities such as, but not limited to: snow removal, street repair and maintenance, boulevard repair and maintenance, storm sewer repair and maintenance, equipment care and maintenance, and tree trimming and removal.

⋅ Ability to handle detailed work and equipment requiring patience and good judgment ⋅ Ability to work in a variety of manual laboring tasks in varying weather conditions and

the use of heavy hand tools ⋅ Ability to use both fine and large motor skills to perform tasks requiring manual

dexterity, including working at heights over 10 feet, and to be able to lift equipment, hand tools, and supplies weighing up to 80 pounds

⋅ Ability to stand, walk, or operate a vehicle, sometimes for extended periods of time ⋅ Ability to bend, crouch, or stoop during the workday ⋅ Ability to work in adverse weather conditions ⋅ Ability to operate a computer, telephone or radio for work calls ⋅ Ability to work with and around irritants, fumes, and hazardous chemicals ⋅ Ability to work independently and carry out required assignments ⋅ Ability to follow oral instructions, and to read and follow written instructions. ⋅ Ability to establish good communications and working relationship with City Council and

fellow employees ⋅ Ability to respond to customer needs and complaints in a courteous, timely, and friendly

manner ⋅ Ability to undertake assignments that require visual acuity and ability to hear. Noise

level is usually moderate, but varies greatly depending upon the nature of work being undertaken.

⋅ Ability to work in controlled hazardous environments, including work with chemicals and confined space.

Minimum Requirements

⋅ High school diploma or G.E.D. ⋅ Class C Water Operators License or ability to obtain within a reasonable time based on

MN Department of Health requirements ⋅ Class D Wastewater Operators License or ability to obtain within a reasonable time

based on MN Department of Health requirements ⋅ Certified Pool Operators License or ability to obtain within a 1 year of hire date ⋅ Class B MN Commercial Driver’s License or ability to obtain within 1 year of hire date

Page 22: Greenbush City Council – Regular Council Meeting Monday

3

Desirable Qualifications

⋅ Experience working in a municipal public works department ⋅ Training / education in maintenance, machinery, mechanics or related field ⋅ History of safe work habits and clean driving record ⋅ Additional street and/or utility maintenance, construction or farming experience

including the use of equipment ⋅ Organized, self-starter with ability to finish tasks in a timely manner

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The functions, criteria, and qualifications are intended only as an illustration of various types of work performed, and are not all inclusive. The job description does not constitute an employment agreement and is subject to change as the needs of the City and the requirements of the position change. By signing below, I certify that I understand the work requirements as outlined in the job description.

________________________________________ ___________________________ Employee Signature Date

Page 23: Greenbush City Council – Regular Council Meeting Monday

2019 Pay Equity Jobs Report

jobid title males females points mins maxs yrmax yrsrv exsrv1 Maintenance Worker 1 0 174 3460.8 3460.8 82 Public Works Supervisor 1 0 213 3833.4 3833.4 143 Clerk-Treasurer 0 1 275 3833.4 3833.4 12

Page 24: Greenbush City Council – Regular Council Meeting Monday

Delinquent Utility Amount that needs to be written off: Ingrid Olson (236 5th St S): $537.96- This property was sold without anyone checking with the city.

Hayley Olson (236 5th St S): $77.60- This property was sold without anyone checking with the city.

Page 25: Greenbush City Council – Regular Council Meeting Monday

RESOLUTION 2018-

Resolution Designating the Polling Place Location

WHEREAS, the City of Greenbush has authority designate its polling place. WHEREAS, the City of Greenbush has to annually designate its polling place. NOW THEREFORE BE IT RESOLVED by the City of Greenbush that said city designates the Greenbush Community Center at 244 Main Street North as it polling place for the year of 2019. Adopted this 17th day of, December, 2018 by the City of Greenbush. _______________________ _______________________ Brenda Sather Anita Locken Mayor Clerk/Treasurer

Page 26: Greenbush City Council – Regular Council Meeting Monday

December 6, 2018 By Email Only

Mr. Shaun Jevne Maintenance Supervisor City of Greenbush PO Box 98, 244 Main Street North Greenbush, Minnesota 56726 RE: Proposal for a 10-Year Service Agreement to Perform Inspection Services on the 75,000-Gallon Elevated Water Tower Located in the City of Greenbush, Minnesota. Dear Mr. Jevne: KLM is pleased to submit this proposal for a service agreement for the 75,000-gallon elevated water tower located in the City of Greenbush, Minnesota for a 10-year period, with the first inspection on or before December 31, 2020. KLM proposes to perform a cleanout and an inspection of the existing conditions of the tower on a 5-year cycle. By choosing KLM Engineering, Inc., the City of Greenbush is investing in the knowledge and expertise of a consultant who will perform an accurate and unbiased inspection of your water tower. Our inspections will clearly identify all the maintenance requirements of the tower and recommend when additional maintenance of the tower may be appropriate. The experience of KLM’s staff in water tank inspections is enhanced by our training as National Association of Corrosion Engineers (NACE) Certified Coatings Inspectors and American Welding Society (AWS) Certified Welding Inspectors. This training, plus the years of field experience in abrasive blasting (surface preparation) painting, rigging, welding, and inspection has given this company a competitive edge for performing this type of work in a safe and professional manner. Documentation KLM will provide a full report for the Owner in 2020. KLM will provide a summary report to the owner in 2025 and 2030. These reports will provide the following benefits:

Full Report: 1. Clearly stating the actual condition of the coatings and structural integrity. 2. Identify the amount of sediment and estimate the next time it needs cleaning. 3. Provide a schedule for performing recommended maintenance work. 4. Provide a Cost Estimate for all recommended repair work. 5. Color photographs substantiate details of the report. 6. Copies of the report justify maintenance recommendations to decision-makers. 7. The inspection report can be included in the specification document to provide accurate

information on existing conditions for bidders. 8. Recommendation of future inspections. 9. KLM will also provide drawings in the report for future maintenance.

1976 Wooddale Drive, Suite 4 | Woodbury, MN 55125

Phone (651) 773-5111 | Fax (651) 773-5222

Page 27: Greenbush City Council – Regular Council Meeting Monday

Greenbush, Minnesota-10-Year Service Agreement 2

Summary Report 1. Clearly stating the actual condition of the coatings and structural integrity. 2. Document the amount of sediment that was removed from the tower. 3. Provide a schedule for performing recommended maintenance work. 4. Color photographs substantiate details of the report. 5. Copies of the report justify maintenance recommendations to decision-makers

The inspection report will be provided to the City in digital format (PDF) unless indicated to KLM otherwise. After the City receives the report, KLM will follow up to breakdown our discoveries detailed out in the report. KLM Work Plan Dry Tank Cleanout Inspection The dry tank inspection is the method recommended by AWWA M 42 D101-53 (R1986) Part A. However, this method of inspection is limited to areas accessible from a ladder or areas that can be reached from the floor. KLM will inspect the floor, the reservoir walls, and any interior structure accessible by ladders. All accessible exterior surfaces, including the roof, will also be inspected. KLM will measure and photograph all areas that need to be included in the inspection report. KLM will also remove any sediment inside the tower. When the tower is empty, KLM will perform a clean-out of the tower interior of the tower and riser. KLM will disinfect the tank in accordance with Method 1, 2, or 3 of AWWA C652-11. KLM will supply the chlorine and do the clean-out of the bottom. Exterior and Interior Inspection The exterior inspection is critical for evaluating the coating conditions to determine whether the coating is a candidate for over coating or complete reconditioning. KLM inspectors will also check for structural deficiencies and OSHA compliance. KLM will provide a NACE Coatings Inspector that is properly trained and qualified to perform this type of inspection. The exterior will be inspected from all areas accessible without rigging unless otherwise written into this agreement. Coating conditions of both the interior and exterior will be examined using several different testing equipment. Owner's Responsibilities Dry Tank Cleanout Inspection The Owner’s personnel shall be responsible for: Verifying the tower is empty prior to arrival of inspectors. Disposing of sediment removed from the tower. Providing copies of background information on the tower, including maintenance

records, construction drawings, previous inspection reports, and previous painting or reconditioning specifications. It is especially helpful if this information is collected prior to KLM’s personnel beginning its inspection.

Take water samples after the cleanout of the tower has been completed.

Page 28: Greenbush City Council – Regular Council Meeting Monday

Greenbush, Minnesota-10-Year Service Agreement 3

10 Year Service Agreement The purpose of a 10-year service agreement is for KLM to perform a dry tank inspection and clean the sediment out of the tower in 2020, 2025 and 2030.

75,000 Gallon Water Tower Year of Inspections Scope of Work Price Report By December 31, 2020 Dry Tank Cleanout Inspection $3,000.00 Full Report By December 31, 2025 Dry Tank Cleanout Inspection $3,300.00 Summary Report By December 31, 2030 Dry Tank Cleanout Inspection $3,600.00 Summary Report

Total Price: $9,900.00 If for some reason beyond KLM’s control, the inspection of the tower cannot be performed in one day, and KLM must return for a second day to complete the inspection, the cost of a second day of inspection would be on a time & materials basis. KLM can replace the existing manway gasket(s) for a time and materials fee per gasket. A tower that has excess sediment and requires more than 2 hours of cleaning time may result in extra charges above and beyond the original Agreement amount. Fees are subject to change if proposed work exceeds 12 months from this bid proposal. *KLM will not bill the City of Greenbush in a lump sum. KLM will bill the City of Greenbush once the owner receives the report for that individual year. Terms & Conditions KLM has attached our standard Terms & Conditions. The Terms & Conditions are part of this agreement between the City of Greenbush, Minnesota and KLM Engineering, Inc. unless otherwise agreed to in writing by both parties. Additional Information Additional information can be found at KLM’s website at: www.klmengineering.com The City of Greenbush, Minnesota and KLM may terminate this agreement at any time by providing a written notice. Both parties can modify the duration or the number of inspections per this 10-year contract as needed and approved. Any modification to this agreement must be in writing and signed by both parties. If KLM were to find structural or coating maintenance that is needed, KLM would communicate with the City of Greenbush on these findings. Fees for structural and coating maintenance is separate and will be covered on a case by case basis with the City of Greenbush, Minnesota as needed. If KLM finds the structure to be unsafe for our crew, we will contact the owner to discuss options.

Page 29: Greenbush City Council – Regular Council Meeting Monday

Greenbush, Minnesota-10-Year Service Agreement 4

Agreement This proposal is valid for sixty (60) days from December 6, 2018. If the City of Greenbush finds this proposal acceptable, please sign and return by mail, fax, or email. When KLM receives the signed proposal, we will call the Owner to coordinate an inspection time. When the City of Greenbush receives the inspection report, KLM will bill the Owner according to this agreement. This agreement, between the City of Greenbush, Minnesota and KLM Engineering, Inc. of Woodbury, Minnesota is accepted by: City of Greenbush,

(Name) (Title) Minnesota

(Date)

Director of Business Development KLM Engineering, Inc. (Name) (Title) Woodbury, Minnesota December 6, 2018

(Date) Sincerely,

KLM ENGINEERING, INC. Michael Novitzki Director of Business Development 1976 Wooddale Drive, Suite 4 Woodbury, MN 55125 Phone: 651-773-5111 Fax: 651-773-5222 Mobile: 651-440-5058 Email: [email protected] Enclosed: KLM’s Terms and Conditions U:\Proposals\2018 Proposals\Greenbush, MN .0.75MG Ten Year Service Agreement Rev 12-6-18.Docx

Page 30: Greenbush City Council – Regular Council Meeting Monday

KLM ENGINEERING, INC. TERMS AND CONDITIONS

1. BASIC SERVICES. The scope of KLM's work is described in the attached proposal or contract agreement

and may not be expanded or reduced except by mutual agreement in writing.

2. ADDITIONAL SERVICES. Additional work or services shall not be performed without a duly executed change order or purchase order outlining the scope of additional work on services.

3. OWNER'S RESPONSIBILITIES. OWNER shall fully disclose to KLM its knowledge of the condition of

the structure and its past and present contents and shall provide KLM with full information regarding the requirements for the project; shall designate an individual to act on OWNER'S behalf regarding the project. If necessary, shall clean and make the structure safe for entry; shall furnish the service of other consultants (including engineers, insurance consultants, accountants, attorneys, etc.) when those services are reasonable required or are reasonably requested by KLM; shall test for pollution and hazardous materials when required by law or requested by KLM; and shall provide all necessary permits and other authorization.

4. SAFETY. KLM shall only be responsible for safety of KLM personnel at the work site. The Owner or

other persons shall be responsible for the safety of all other persons at the site. Owner shall inform KLM of any known or suspected hazardous materials or unsafe conditions at the work site. If, during the course of the work, such materials, or conditions are discovered, KLM reserves the right to take measures to protect KLM personnel and equipment or to immediately terminate services. Owner agrees to be responsible for payment of such additional protection costs. Upon such discovery, KLM agrees to immediately notify the Owner in writing, of the hazardous materials or unsafe conditions.

5. HAZARDOUS MATERIALS. Unless agreed in the scope of work KLM has no responsibility for the

discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials at the project site. To the full extent permitted by the law, OWNER shall defend and indemnify KLM and its employees from all claims, including costs and attorney fees, arising out of the presence of hazardous materials on the job site.

6. SITE ACCESS AND RESTORATION. Owner will furnish KLM safe and legal site access. It is

understood by Owner that in the normal course of work, some damage to the site or materials may occur. KLM will take reasonable precautions to minimize such damage. Restoration of the site is the responsibility of the Owner, unless agreed to in the scope of work.

7. STANDARD OF CARE. KLM will perform services consistent with the level of care and skill normally

performed by other firms in the profession at the time of this service and in the geographic area, and under similar budgetary constraints. No other warranty is implied or intended.

8. SCHEDULING. Prior to scheduling the OWNER shall furnish a written purchase order or request for the

services required and shall give as much notice as possible in advance of the time when the services are desired. Our ability to respond to such an order will depend upon the amount of advance notice provided. If an inspection is canceled or delayed after KLM personnel and/or equipment are in transit to the work site, then the OWNER shall be billed, according to the TERMS AND CONDITIONS, for costs incurred by KLM.

9. INSURANCE. KLM will maintain worker's compensation insurance and comprehensive general liability

insurance and will provide OWNER with a certificate of insurance upon owner's request.

Page 31: Greenbush City Council – Regular Council Meeting Monday

10. PAYMENT, INTEST AND BREACH. KLM will submit itemized monthly or other periodic invoices for

work previously performed. Invoices are due upon receipt. OWNER will inform KLM of invoice questions or disagreements within 15 days of invoice date, unless so informed, invoices are deemed correct. OWNER shall make payment within 30 days after receiving each statement, and overdue payments will bear interest at 1.5 percent per month if OWNER is a business entity and at the legal rate of interest of the state in which the project is located if OWNER is a consumer. If any invoice remains unpaid for 60 days, such non-payment shall be a material breach of this agreement. As a result of such material breach, KLM may, at its sole option, suspend all duties to the Owner or other persons, without liability. Owner will pay all KLM collection expenses and attorney fees relating to past due fees, which the Owner owes under this agreement.

11. MUTUAL INDEMNIFICATION. Except as to matters actually covered by insurance purchased by KLM.

KLM agrees to hold harmless and indemnify OWNER from and against liability arising out of KLM's negligent performance of the work, subject to any limitations, other indemnification’s or other provisions OWNER and KLM have agreed to in writing. Except as to matters actually covered by insurance purchased by OWNER, OWNER agrees to hold harmless and indemnify KLM from and against liability arising out of OWNER’S negligent conduct, subject to any limitations, other indemnification’s or other provisions OWNER and KLM have agreed to.

12. LIMITATION OF LIABILITY. OWNER agrees to limit KLM's liability to OWNER arising from

professional acts, errors or omissions, such that the total aggregate liability of KLM does not exceed KLM's project fees except as to matters actually covered by insurance purchased by KLM.

13. DELAYS. If KLM work delays are caused by Owner, work of others, strikes, natural causes, weather, or

other items beyond KLM's control, a reasonable time extension for performance of work shall be granted, and KLM shall receive an equitable fee adjustment.

14. TERMINATION. After 7 days written notice, either party may elect to terminate work for justifiable

reasons. In this event, the OWNER shall pay for all work performed, including demobilization and reporting costs to complete the file project and reports to OWNER.

15. SEVERABILITY. Any provisions of this agreement later held to violate a law or regulation shall be

deemed void, and all remaining provisions shall continue in force. However, OWNER and KLM will in good faith attempt to replace an invalid or unenforceable provision with one that is valid and enforceable, and which comes as close as possible to expressing the intent of the original provision.

16. KLM'S DOCUMENTS. All reports, specifications, drawings and other documents furnished by KLM are

part of KLM's services to OWNER for use only for the project, and KLM retains all ownership of said documents regardless of whether the project is completed. OWNER may retain copies for reference in connection with the use and occupancy of the project; but KLM does not represent that the documents are suitable for reuse on extension of the project or on other projects. OWNER and others shall not use the documents on other projects or extensions of this project except by KLM's written agreement. OWNER will defend and indemnify KLM from all claims or losses arising out of the unauthorized use of the documents.

17. ARBITRATION. Any controversy or claim for money damages arising out of or relating to the making or

performance or interpretation of this AGREEMENT, or the breach of this AGREEMENT, shall be settled by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association. The arbitration panel shall consist of three arbitrators, at least one of who is a structural engineer; and the panel may award only money damages and shall not award equitable relief. Judgment upon the arbitration award may be entered in any court having jurisdiction of the parties. The enforceability of these arbitration provision and arbitration awards will be governed by the Federal Arbitration Act.

Page 32: Greenbush City Council – Regular Council Meeting Monday

18. ARBITRATION FEES. The prevailing party to any dispute arising out of this AGREEMENT shall be entitled to recover its reasonable fees and costs from the other party.

19. JOB SITE IMAGES, PHOTOGRAPHY AND VIDEO. During the term of this contract and thereafter, KLM has permission to take still photographs or video of the site for training, documentation, education or promotional purposes. A signed agreement constitutes the Owner’s written permission to use the photographic image or video in the manner described herein. The only identifiable information to be used by KLM will be the Owner’s name as displayed on the image. Acceptance of these terms and conditions is considered a legal release by the Owner allowing KLM to use of photographic images as described herein.

C:\winword\Terms & Cond., proposal. 11/1997

Page 33: Greenbush City Council – Regular Council Meeting Monday

Wednesday, November 14, 2018

Paint • Repair • Dismantle • Inspect • Reinsulate • Tanks Raised, Lowered, and Moved

New and Used Tanks Inspection | 33346 Page 1 of 5

1 Watertank Place PO Box 36

Henderson, KY 42419 P: (270) 826-9000 F: (270) 215-5705

www.pttg.com

Shaun Jevne

Technician City of Greenbush

244 Main Street North

P.O. Box 98

Greenbush, MN 56726

218-782-2941

[email protected]

Shaun,

Since 1919, Pittsburg Tank & Tower Group Maintenance Division has been providing tank services to our customers in over

50 countries, proudly making us a Global Company. Our wealth of experience encompasses all aspects of tank maintenance

services, from paint and repair to dismantle and inspections. Our expertise expands beyond maintenance to tank design,

fabrication, erection and professional engineering services for new tanks and modifications to existing tanks, including

raising, lowering and moving services.

Having been ranked in the Top 600 Specialty Contractors and among the top 15 steel erectors according to Engineering News

Record, it was natural to expand our offerings into the Custom Engineering and Manufacturing Industry. Our sister company,

AllState Tower Inc., manufactures structural steel components for towers and agricultural material handling, including

complete turn-key systems and installation services.

At Pittsburg Tank & Tower Group, it’s not only about the products we produce, but the people as well. Being a family-

operated company with a commitment to the Safety and Health of our family of employees, we have worked with the

Commonwealth of Kentucky’s Labor Cabinet to achieve our SHARP Certification (Safety and Health Achievement

Recognition Program), and we are recognized as a Drug Free Workplace in accordance with the standards set forth by the

regulation; 803 KAR 25:280 Certification of Drug-Free Workplace.

We are proud to provide you with this quotation and look forward to working with you should you decide to accept it. To

accept the proposal, simply sign and date one (1) copy and return it to our Henderson, KY office either by mail, fax or email.

Please feel free to contact us should you have any questions or concerns, or simply want to discuss the proposal further.

Respectfully,

Pittsburg Tank & Tower Group

Maintenance Division

Nick Nation

Account Executive

270-826-9000 Ext. 4623 270-854-1524 fax

[email protected]

Patrick Heltsley

Vice President

(270)869-9400 Ext: 4601

(270)748-1325 Cell

(270)767-6912 Fax

[email protected]

Page 34: Greenbush City Council – Regular Council Meeting Monday

Wednesday, November 14, 2018

Paint • Repair • Dismantle • Inspect • Reinsulate • Tanks Raised, Lowered, and Moved

New and Used Tanks Inspection | 33346 Page 2 of 5

Minimum Codes for Inspections

NFPA 25-2014 AWWA M-42 2013

• NFPA 25-2014; 9.2.6.1.1 States, “The interior of steel tanks without corrosion protection shall be inspected

every 3 years.”

• NFPA 25-2014; 9.2.6.1.2 States, “The interior of all other types of tanks shall be inspected every 5 years.”

• NFPA 25-2014; 9.4.5 States, “Silt shall first be removed during interior inspections or more frequently, as needed, to avoid accumulation to the level of the tank outlet.”

• AWWA M-42-2013 Periodic Inspection States, “The tank should be inspected at least once every 3 to 5 years

or as required by state regulatory agencies. A drained “dry” evaluation or an underwater evaluation performed

by robotic inspection are popular methods.”

• AWWA M-42 2013 Tank Washouts states, “Tanks should be washed out and inspected at least once every 3

years, and where water supplies have sediment problems, annual washouts are recommended.”

DISINFECTION PROCEDURE FOR

“ROV INSPECTION UNIT”

1. Once our crew arrives on site, a chlorine solution made of ¾ water and ¼ chlorine bleach is mixed in a plastic spray bottle.

1. The ROV unit is removed from the case and placed on plastic. An inspection crew member, wearing plastic

latex gloves, then sprays thoroughly the plastic and all exterior portions of the ROV unit using the chlorine

solution. 2. A plastic bag is then also thoroughly sprayed on the outside and inside with the same chlorine solution. The

ROV unit is then immediately placed into the plastic bag and the bag is tied secure.

3. The unit remains in the bag until the crew completes the external portion of the tank inspection. When time for the internal inspection, the unit is carried to the top of the tank, removed from the plastic bag and

placed in the water.

For more information about our inspections, please go to Tank Inspection Information

Definitions

ROV: Remote Operated Vehicle

NA: Used in the cleanout column and indicates tank construction type prevents an ROV Cleanout from

being performed.

Page 35: Greenbush City Council – Regular Council Meeting Monday

Wednesday, November 14, 2018

Paint • Repair • Dismantle • Inspect • Reinsulate • Tanks Raised, Lowered, and Moved

New and Used Tanks Inspection | 33346 Page 3 of 5

Shaun Jevne

Technician

City of Greenbush

244 Main Street North

P.O. Box 98

Greenbush, MN 56726

218-782-2941

[email protected]

In accordance with the price, terms and conditions listed herein, we propose to furnish all labor, materials,

equipment and insurance necessary to perform the work quoted. Please initial in the column next to your service

selection. Tank

Type

Tank

Address

Cap. Gal Dia. Ht. Service Insp. Only Initial Cleanout Initial

Below Grade

Under Water Plant

100,000 25X60 10' ROV Service

$1,450.00

Per Tank

$3,250.00

Per Tank

EWT 2nd Street 75,000 120' ROV Service

*To perform both inspection and cleanout on both tanks in the same trip for the discounted sum of

$8,650.00

Inspection of tank(s) will be for compliance with the following codes and standards:

AWWA, EPA, NFPA, NFPA22, NFPA25, OSHA, TSS

STEP 1: Perform Interior Inspection

• Please note, our ROV unit requires, at minimum, a 12” diameter manway/opening.

• The interior in-service inspection will be performed using our ROV Inspection Robot and the exterior will be inspected by our personnel trained in OSHA regulations utilizing fall protection equipment. Tank is to remain full during internal inspection.

• This inspection will check for deficiencies and meet tank inspection requirements of OSHA, EPA, AWWA and NFPA. All structural, sanitary, safety, security and coating conditions will be reviewed. Items examined will include ladders, shell, roof, vent, manways, welds, seams, foundation, anchors, safety systems, hatch, and external overflow. Any emergency items will be brought to Owner’s attention by our Inspector personnel.

• Owner will receive a detailed written report of findings with photographs, DVD of inspection, corrective recommendations and cost estimates.

• The following tests shall be performed during the inspection: Lead check – Interior & Exterior, Mil thickness test (coating thickness) – Exterior only, Cross hatch test (paint adhesion) – Exterior only, Ultra-sonic test of tank shell – Exterior only

STEP 2: Perform Interior Clean Out An interior in-service cleanout of sediment from the tank floor is not to exceed three (3) inches. Additional accumulation will be priced at

$300/hour after 3”. The interior cleanout will be performed using our Remotely Controlled Submersible Vehicle. The tank cannot have more than 16’ of open head space from the top of the water to the top of the tank during the internal cleanout. Our price is based on dimensions acquired from the Customer, who understands that if the size of the tank is larger than implied, our price will be adjusted accordingly.

• Debris and sediment will be placed on the ground or in a customer designated drainage area within 50’ of the tank base. The customer is to provide an area for disposal of all debris, sediment and water generated from the robotic cleanout.

• The majority of sediment will be removed from the tank with the robotic equipment; however the customer understands that 100% removal of sediment and debris cannot be attained without draining the tank.

• Please note that our ROV cleanout robot requires at least a 24” (round or square) opening.

• If the interior access ladder impedes the manway and restricts access to the tank interior with our ROV cleanout robot, the Owner agrees that the top few rungs may be removed to gain access to the tank as long as the structural integrity of the interior access ladder will not be compromised.

• If any other tank accessories impede the opening, the Owner agrees that necessary modifications may be made, which will be in accordance with AWWA, to gain access to the tank.

• In the event in becomes necessary to drain the tank once we are on site, draining shall be performed by the Owner.

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Paint • Repair • Dismantle • Inspect • Reinsulate • Tanks Raised, Lowered, and Moved

New and Used Tanks Inspection | 33346 Page 4 of 5

• If the Owner does not allow us to make the necessary modifications to the tank and the ROV cleanout robot cannot access the tank, a mobilization fee will be charged.

• Please Note, Owner is responsible for the water discharge process. PTTM will provide piping of up to 100’ to direct discharge from the tank. Owner’s representative will direct where the water is discharged to.

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Paint • Repair • Dismantle • Inspect • Reinsulate • Tanks Raised, Lowered, and Moved

New and Used Tanks Inspection | 33346 Page 5 of 5

Terms & Conditions 1) Prior to start of work, Owner will be furnished a certificate of insurance covering Workman’s Compensation, Occupational Disease,

Employer’s Liability, and General Liability.

2) If tank is to be drained prior to our arrival, it shall be drained by owner, if it becomes necessary to drain the tank

while on site, it must be drained by the Owner/Customer

3) If needed a pressure release valve will be furnished during the cleaning and painting operation. Owner required to

notify PTTM prior to mobilization if required.

4) In the event interior and/or exterior complete tank repainting is not included in this scope of work, all new tank

appurtenances furnished and installed by PTTM as part of this scope of work shall be field primed and finish coated to

match existing coating system(s), unless specifically excluded from our scope of work. Color to match as close as possible.

5) No paint shall be applied during wet, damp, or inclement weather.

6) All paint will be delivered to the job site in original containers with contents identified by the manufacturer.

7) If necessary, customer will be required to clear/move vehicles and equipment a safe distance from the job site to

prevent damage and place physical barricades around the perimeter to restrict access.

8) Work to be performed using our standard wage scale with Open Shop personnel, by mechanics skilled in their trade.

9) All workmanship is guaranteed for twelve (12) months after completion.

10) Handling, removal, and/or disposal of hazardous or contaminated material (e.g., asbestos, lead, chemicals, heavy

metals, etc.) requiring special handling or transportation to a specific disposal site are not included in the submitted

quotation for work. Unless specifically included in our scope of work.

11) This quote does not provide for the shrouding or containment of blast media and paint.

12) Owner understands and agrees any Federal, State, and Municipal taxes imposed on Contractor with respect to the

outlined work are additional expenses not included in the contract and further assumes the obligation of paying said

additional costs incurred by Contractor. PTTM does not include costs for any permits, local licenses, fees, etc. in this

proposal.

13) OWNER / CONTRACTOR agree that the exclusive venue for any litigation arising out of or relating to this Agreement

shall be in the Circuit Court of Henderson County, Kentucky and that this Agreement and any litigation arising thereunder shall be

governed, construed and interpreted according to Kentucky law.

14) In the event OWNER initiates any litigation against PTTM in contravention of this venue provision, OWNER shall pay PTTM's

attorney's fees and costs incurred in obtaining a dismissal and transfer of the litigation to the proper venue in the Circuit Court of

Henderson County, Kentucky.

15) OWNER and PTTM hereby waive any right they may otherwise have to venue in a federal court including, but not limited to, any

right arising under federal question or diversity jurisdiction.

TERMS

50% with Order; Balance upon Completion OR Mutually Agreed Payment Terms

*MasterCard, Visa and American Express are accepted, with prior authorization*

Payments made by credit card will be subject to a processing fee of 3%.

Interest will be applied to payments not received in accordance to payment terms.

The parties approving this contract certify that they are fully authorized to do so, and that all legal requirements have been complied with. You

are hereby authorized to furnish all labor, material, equipment and insurance required to complete the work mentioned in the above proposal, for

which the undersigned agrees to pay the amount mentioned in said proposal. OWNER / CONTRACTOR agree that the exclusive venue for any

litigation arising out of or relating to this Agreement shall be in the Circuit Court of Henderson County, Kentucky and that this Agreement and

any litigation arising thereunder shall be governed, construed and interpreted according to Kentucky law. In the event OWNER initiates any

litigation against PTTM in contravention of this venue provision, OWNER shall pay PTTM's attorney's fees and costs incurred in obtaining a

dismissal and transfer of the litigation to the proper venue in the Circuit Court of Henderson County, Kentucky. OWNER and PTTM hereby

waive any right they may otherwise have to venue in a federal court including, but not limited to, any right arising under federal question or

diversity jurisdiction

ALL QUOTATIONS SUBJECT TO ACCEPTANCE WITHIN 60 DAYS

Accepted: , 20 City of Greenbush By: Title:

Respectfully Submitted by: Pittsburg Tank & Tower Group

Maintenance Division

By:

Patrick Heltsley, Vice President

Page 38: Greenbush City Council – Regular Council Meeting Monday

City of Greenbush Ordinance No 80

ZONING ORDINANCE

Revised 2016

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Index Zoning Map .................................................................. 3 Article I. Purpose ....................................................... 4 Article II. Districts ...................................................... 4 Article III. Definitions ................................................ .5 Article IV. General Regulations

Compliance Required ..................................... 6 Standards ....................................................... 6 Buildings Under Construction ........................ 7 Essential Services ........................................... 7 Excavation of Mineral Materials .................... 7 Fences ............................................................ 7 Dumping and Disposal of Rubbish ................. 7 Junkyards ....................................................... 7 Sanitary Provisions ......................................... 7 Lagoons .......................................................... 7 Animals .......................................................... 8 Home Occupations ......................................... 8 Signs ............................................................... 8

Article V. R1 - Original Townsite District Purpose .......................................................... 9 Permitted Uses ............................................... 9 Conditional Uses ............................................. 10 Performance Standards .................................. 10

Article VI. R2 - General Residential District Purpose .......................................................... 11 Permitted Uses .............................................. 11 Conditional Uses ............................................ 12 Performance Standards ................................. 12

Article VII. R3 - Restricted Residential District Purpose ......................................................... 13 Permitted Uses ............................................. 14 Conditional Uses ........................................... 14 Performance Standards ..................................14

Article VIII. R4 - Multiple Unit Residential District Purpose ..........................................................15 Permitted Uses ...............................................15 Conditional Uses .............................................15 Performance Standards ..................................16

Article IX. R5 - High Density Residential District Purpose ..........................................................17 Permitted Uses ...............................................17 Conditional Uses .............................................17 Performance Standards...................................17

Article X. R6 - Rural Landscape Residential District Purpose ...........................................................18 Permitted Uses ...............................................18 Conditional Uses .............................................19 Performance Standards ..................................19

Article XI. CM - Commercial District Purpose ...........................................................19 Permitted Uses ...............................................19 Conditional Uses .............................................20 Performance Standards ..................................21

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Article XII. ID - Industrial District Purpose ...........................................................21 Permitted Uses ...............................................21 Conditional Uses .............................................22 Performance Standards ..................................22

Article XIII. PR -Parks and Recreational District Purpose ..........................................................22 Permitted Uses ...............................................23 Conditional Uses .............................................23 Performance Standards ..................................23

Article XIV. GW - Greenway District Purpose ...........................................................23 Permitted Uses ...............................................23 Conditional Uses .............................................23 Performance Standards ..................................24 Federal and State Approval ............................24 City Floodplain Ordinance ..............................24

Article XV. AG - General Agricultural District Purpose ...........................................................24 Permitted Uses ...............................................24 Conditional Uses .............................................24 Performance Standards ..................................24

Article XVI. Non-Conforming Use Provisions .......................................................34

Article XVII. Administration Permits ...........................................................25 Site Plan ..........................................................26 Conflict with other Laws .................................27 Conditional Use Permits .................................27 Appeals ...........................................................29 Administration ................................................29 Zoning Amendments ......................................29 Petitions previously denied ............................30 Variances ........................................................30 Violations and Penalties .................................32 Effective Date .................................................32 Validity ............................................................32 Building and Zoning Permit Application .........33

Article XVIII. Subdivisions Purpose ...........................................................34 Definitions .......................................................34 Plat Presentation Procedures ..........................35 Plat Presentation Requirements .....................37 Design Standards ............................................39 Required Improvements .................................41 Public Land Dedication ....................................43 Administration and Enforcement ....................43 Developers Agreement ....................................44 Violation a Misdemeanor ................................45

Article XIX. Building Requirements Requirements Chart.........................................34

Please note: Color Versions of Zoning Map Available from the City Clerk

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CITY OF GREENBUSH ORDINANCE

AN ORDINANCE PROVIDING FOR THE ZONING OF THE INCORPORATED AREAS OF THE CITY OF Greenbush, Roseau COUNTY, MINNESOTA

The City Council of the City of Greenbush ordains as follows:

ARTICLE I. PURPOSE

The primary purpose of this Ordinance is to insure, promote and protect the public health, safety and general welfare of the inhabitants of the City of Greenbush. This will be accomplished by:

1) Protecting and conserving the character, social, environmental and economic stability of the land use districts;

2) Promoting growth by providing appropriate space for all types of new housing;

3) Facilitating adequate and economical provision of transportation, water supply and sewage disposal, schools,

recreation and other public services.

ARTICLE II. DISTRICTS

A. The unincorporated area of the City of Greenbush is hereby divided into the following use districts: R1 - Original Townsite R2 - General Residential R3 - Restricted Residential R4 - Multi-Unit Residential R5 - High Density Residential R6 - Rural Landscape CM - Commercial ID - Industrial PR - Parks and Recreation GW - Greenway AG - Agriculture

B. The districts above named are hereby established and shown on the map which shall be referred to as the

"Official Zoning Map", and which map is hereby made a part of this Ordinance and copies thereof shall be kept by the City Clerk and shall be available for public inspection.

C. Notice of the adoption of this Ordinance may be recorded in the Office of the County Recorder of Roseau

County, Minnesota.

D. Changes in official zoning map shall be made by the Clerk at such times as this Ordinance is properly amended as provided herein.

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ARTICLE III. DEFINITIONS

A. Accessory Structure - A structure on the same lot with, and of a nature customarily incidental and subordinate to, the principal use or structure.

B. Accessory Use - A use naturally and normally incidental to, subordinate to, and auxiliary to the permitted use

of the premises.

B1. Board of Zoning Appeals - A Board of five city residents as appointed by the City Council.

C. Building/Principal - A building or structure in which is conducted the main or principal use of the lot on which said building or structure is situated.

D. District - Any section of the City of Greenbush from which the regulations governing the use of buildings and

land are uniform.

E. Dwelling - A dwelling is any house or building or portion thereof which is occupied wholly as a home, residence or sleeping place of one or more human beings, either permanently or transiently. In case of mixed occupancy, where a building is occupied in part as a dwelling, the part so occupied shall be deemed a dwelling for the purpose of this Ordinance and shall comply with the provisions thereof relative to dwellings.

F. Dwelling, One Family - A dwelling occupied only by one family, and so designed and arranged as to provide

cooking and kitchen accommodations and sanitary facilities for one family, together with such domestic help as may be necessary to service and maintain the premises and their occupants.

G. Dwelling, Two-Family - A dwelling so designed and arranged to provide cooking and kitchen accommodations

and sanitary facilities for occupancy by two families.

H. Dwelling, Multiple - A building used or intended to be used as a dwelling, by three or more families or as an apartment house or terrace building.

I. Essential Services - Services, including but not limited to sewer, water, roads and other public or private

infrastructures, which are required to maintain public safety and well being.

J. Farm - A farm shall be a parcel of land which is worked for commercial agricultural production as a single, continuous unit of not less than five acres in extent.

K. Farm Yard - That area of a farm immediately around the farm residence where accessory buildings are

located and are used in conjunction with general agricultural operations of the farm.

L. Home Occupation - Any occupation or profession carried on by a member of a family residing on the premises.

M. Junk Yard - A place maintained for keeping, storing or piling motor vehicles, machinery and/or parts thereof,

or other metal, or articles which from its worn condition render it practically useless for the purpose for which it was made and which is commonly classified as junk. This shall include a lot or a yard for the keeping of un-licensed motor vehicles or the remains thereof, for the purpose of dismantling, sale of parts, and sale of scraps, storage or abandonment. One or more automobiles, recreational vehicles, or tractors in an inoperable condition shall be considered a junk yard. This shall not prohibit the keeping of one or more un-licensed motor vehicles within a garage or other structure in all districts. Farm trucks and implements within the Agricultural Districts are exempt from this section.

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N. Kennel - Any building or structure for the care and housing of four or more animals of any size.

O. Lot - A lot is any piece or parcel of land occupied, or to be occupied, by a building structure, or by other activity permitted thereon and including the open space as required under this Ordinance. A lot need not be a lot recorded with the County.

P. Platted - Any site surveyed by a registered surveyor and presented in a form which meets the requirements

to be registered with Roseau County as a legal description.

Q. Structure - Anything constructed or erected, the use of which requires location on the ground or attachment to something having location on the ground.

R. Structure Alteration - Any changes in the supporting members of a building, such as bearing walls, columns,

beams or girders or any substantial change in the roof or exterior walls.

S. Waterfront - Land adjoining water, either a river or a lake and within 300 feet thereof.

T. Zoned Areas - Any area designated as falling within a zoning district according to the Zoning Map.

U. Zoning Map - The areas comprising the zoning districts and boundaries of said districts, as shown upon the maps attached hereto and made a part of this Ordinance, being designated as City of Greenbush, Official Zoning Map, with all proper notations, references and other information shown thereon.

ARTICLE IV. GENERAL REGULATIONS

The following regulations in this section shall apply to all districts: SECTION 1. Compliance required No land, building, structure or a part thereof may be erected, altered, constructed, reconstructed, maintained, used or occupied except in conformity with the provisions of this Ordinance. SECTION 2. Standards

A. District Performance Standards - No new construction shall hereafter be approved, unless it meets or

exceeds the performance standards for the district in which the property is located.

B. Subdivisions - No new construction which involves the subdivision of existing parcels shall be approved unless it meets the following conditions:

1. The subdivision is platted according to the provisions of Article XVI. Subdivisions.

2. Construction within the 100 year Floodplain, as outlined in the Federal Emergency Management

Agency Flood Insurance Rate Map for the City, meets all flood plain construction requirements.

3. Provisions are made for hook up to City water and sewer, unless located in a Rural Landscape District or outside City boundaries.

4. Provisions are made for adequate roads, curb and gutter, and sidewalks.

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5. Provisions are made for access to electricity and phone.

SECTION 3. Buildings under Construction Any buildings or structure, the construction of the whole or a part of which has been started prior to the effective date of this Ordinance may be completed. SECTION 4. Essential Services Essential services shall be permitted as authorized and regulated by law and other Ordinances, it being the intention hereof to exempt such essential services from the application of this Ordinance. SECTION 5. Excavating of Mineral Material No excavation of minerals shall be allowed within the City limits. SECTION 6. Fences No fence, wall structure, planting or obstruction shall be permitted which obstructs visibility on any road, highway or street cross corner right-of-way in order to insure traffic visibility. This is not to include wire fence which does not obstruct visibility or any fence which does not exceed 3 feet in height. Fences must meet the performance standards for setbacks in each district and at a minimum must be completely contained on the property of the person(s) or organization(s) constructing the fence. No fence, planting, or other structures shall be placed on the public right-of-way without approval of the City. SECTION 7. Dumping and Disposal of Rubbish The use of land for the dumping or disposal of solid waste, hazardous waste or nuclear waste is not permitted within the City. SECTION 8. Junk Yards The use of property as a junk yard as defined within this Ordinance is not permitted within the City. SECTION 9. Sanitary Provisions All residential, commercial, industrial, recreational, or agricultural facilities which are located in the City boundaries and use or drain water must be connected to City water and sewer with the exception of primitive camping areas or approved homes in Rural Landscape Districts. If the City is unable to provide water or sewer services, the use of individual septic or water systems may be approved by action of the City Council. SECTION 10. Lagoons Lagoons for the treating of animal wastes are not permitted within Zoned Areas. SECTION 11. Animals A. No farm or exotic animals shall be kept within a Zoned Area without a conditional use permit. B. Animal kennels shall be located at least 200 feet from any residence or business, except that of the owner, and must meet all provisions of City Ordinances regulating animal ownership and care.

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SECTION 12. Home Occupations Home occupations shall meet the following conditions: A. There is no sign used other than one non-illuminated name plate measuring not more than 10 square feet in area. B. No person is employed for commercial purposes other than a member of the immediate family residing on the premises without a conditional use permit. C. The business shall be conducted within the home and no more than 25% of the total floor area of the home or 50% of the garage area is to be used for said home occupation. D. The presence of the Home Occupation will not cause significant, harmful and measurable increases in traffic, parking, noise levels, or other disturbances. E. A permit is obtained from the City Clerk. SECTION 13. Signs A. The purpose of this section is to protect, insure, maintain and regain the natural and scenic beauty and attractiveness of the City and to insure public safety. Signs are recognized as accessory uses and are permitted in all districts subject to the regulations of this Ordinance. B. No sign is allowed that is a hazard to the public health, safety, convenience, welfare, or that prevents ingress or egress from any door, window or fire escape; that tends to accumulate debris as a fire hazard, or that is attached to a standpipe or fire escape. C. Signs shall not resemble, imitate, or approximate the shape, size, form or color of railroad or traffic signs, signals or devices. No sign shall be placed so as to obstruct or interfere with traffic visibility or traffic control. D. Private signs are prohibited within the public right-of-way of any street or easement. E. All signs on state and federal highways right-of-way shall conform to state and federal sign regulations. F. The following signs will be permitted in all districts subject to the specific standards indicated.

1) Signs over show windows or doors of a non-conforming business establishment, announcing without display or elaboration, only the name and occupation of the proprietor, and not to exceed four feet in height and ten feet in length.

2) Real estate signs not to exceed sixteen square feet in area which advertise the sale, rental, or lease of the premise upon which the sign is temporarily located. 3) Name, occupation and warning signs not to exceed sixteen square feet in area located on the premises. 4) Memorial signs, tablets and names of buildings and date of erection, when cut into any masonry surface or when constructed of metal and affixed flat against a structure. 5) Official signs such as traffic control, parking regulations, information and notices. 6) Construction signs not exceeding thirty-two square feet in area shall be allowed in all zoning districts during construction. Such signs shall be removed when the project is completed.

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7) Temporary signs or banners when authorized by the City Council. 8) All other signs shall require a Conditional Use Permit.

G. Signs lawfully existing at the time of the adoption of this Ordinance may be continued, although the use, size, or location does not conform to the provisions of this Ordinance. However, it shall be deemed a non-conforming use. H. Sign Maintenance

1. Painting. The owner of any sign shall be required to have such sign properly painted as needed, including all parts and supports of the sign, unless such parts or supports are galvanized or otherwise treated to prevent rust.

2. Area Around Sign. The owner, or lessee of any sign, or the owner of the land on which the sign is located shall

keep the grass, weeds or other growth cut and the area free from refuse between the sign and the street and also for a distance of six feet behind and at the ends of said sign.

I. Any sign which no longer advertises a bona fide business conducted or a product sold shall be taken down and removed by the owner, agent or person having the beneficial use of the building, or land upon which the sign may be found within ten days after written notice from the City Clerk. J. Any sign which becomes structurally unsafe, or endangers the safety of a building or premises, or endangers the public safety, shall be taken down and removed by the owner, agent or person having the beneficial use of the building, structure, or land upon which the sign is located within ten days after written notification from the Zoning Administrator.

ARTICLE V. R1 - ORIGINAL TOWNSITE DISTRICT SECTION 1. Purpose The Original Townsite District is established for the purpose of preserving the current character of the District, including the prevalence of smaller lots and two story homes. SECTION 2. The following uses shall be permitted: 1) One family dwellings. 2) Temporary buildings for uses incidental to construction work, which buildings shall be removed upon completion or abandonment of such construction work. 3) Up to three (3) accessory buildings or structures or uses customarily incidental to any of the uses listed in this section when located on the same property. 4) Home Occupation. SECTION 3. Uses Requiring Conditional Use Permits 1) One family dwellings with 750 square feet of gross floor area per dwelling unit and 12 feet wide at the narrowest point.

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2) One family dwelling with a non-permanent foundation. 3) Two family dwellings. 4) Public, parochial, private and nursery schools, churches, hospitals, community buildings, hair salons and kennels. 5) Bed and Breakfasts. 6) Home Occupations which employ non-family members. 7) Over 2 accessory buildings, structures or uses customarily incidental to any of the uses listed in this section when located on the same property. 8) Public utility buildings, such as substations, transformer stations and regulator stations without service or storage yards, subject to approval of the City Council in consideration of public health, safety and morals. SECTION 4. Performance Standards A. Structure Height Structures shall be limited to 30 feet in height. Any structure exceeding 30 feet in height shall require a conditional use permit. Structures may be granted conditional use permits provided that:

1. The Fire Chief and Building inspector have approved;

2. The height of the structure will not destroy a scenic view, will not shut off light or air from surrounding properties, or otherwise be detrimental to the public; and

3. Structures over 30 feet in height shall provide an additional five feet of side yard for each five feet in height over 35 or 30 feet in height, respectively.

B. Minimum Dwelling Size

1. Single family dwellings shall provide 950 square feet of gross floor area per dwelling unit, shall be 20 feet wide at the narrowest point, and shall be affixed to a permanent foundation as defined in the State Building Code. 2. Single family dwellings may provide 750 square feet of gross floor area per dwelling unit, may be 12 feet wide per dwelling unit at the narrowest point, or may be on a non-permanent foundation with a conditional use permit. 3. In no Case shall the combined square feet of dwellings and accessory buildings exceed 70 per cent of the lot size except.

C. Accessory Buildings

1. Maximum Floor Area - The combined maximum floor area of all accessory buildings shall not exceed 1,000 square feet. 2. Maximum Side Wall Height - Side wall height shall be limited to 9 feet. One accessory building of up to a maximum of 775 square feet in floor area may have side walls of up to 12 feet in height.

D. Supplemental Lot Regulations

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1. A single family dwelling may be erected on a lot having less than the minimum required area and width provided the lot existed by virtue of a recorded plat or deed on the effective date of this Chapter. In no event shall a single family dwelling be erected on a lot less than 5,000 square feet in area or less than 40 feet in width measured at front building line. 2. Where adjacent structures within the same block have front yard setbacks different from those required, the front yard minimum setback shall be the average of the adjacent structures. If there is one adjacent structure, the minimum front yard setback shall be the average of the adjacent structure and the required setback. In no case shall the front yard setback be less than 15 feet or exceed 35 feet;

E. Lighting Lighting used to illuminate a nonresidential use or sign shall be arranged so as to deflect light away from adjoining residential property. F. Yard Requirements See Article XIX for requirements that apply to all residential dwellings unless otherwise outlined in uses requiring a conditional use permit.

ARTICLE VI. R2 - GENERAL RESIDENTIAL DISTRICT SECTION 1. Purpose General Residential Districts are established for the purpose of encouraging medium density single or two family residential developments. A major purpose of this district is to provide areas within the City boundaries where urban development can take place at such time that urban services can be readily extended and provided. SECTION 2. The following uses shall be permitted: 1) One family dwellings. 2) Two family dwellings. 3) Temporary buildings for uses incidental to construction work, which buildings shall be removed upon completion or abandonment of such construction work. 4) Up to three (3) accessory buildings or structures or uses customarily incidental to any of the uses listed in this section when located on the same property. 5) Public utility buildings, such as substations, transformer stations and regulator stations without service or storage yards, subject to approval of the City Council in consideration of public health, safety and morals. 6) Home Occupation. SECTION 3. Uses Requiring Conditional Use Permits 1) Public, parochial, private and nursery schools, churches, hospitals, community buildings, hair salons and kennels.

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2) Multi-family dwellings provided a site plan is submitted. A preliminary sketch of the proposed sites shall be submitted to the City Council for approval prior to surveying of the property. The final site plan shall be submitted to the City Council following approval of the preliminary sketch. 3) Bed and Breakfasts. 4) Home Occupations which employ non-family members. 5) Over 3 accessory buildings, structures or uses customarily incidental to any of the uses listed in this section when located on the same property. 6) One family dwellings with 750 square feet of gross floor area per dwelling unit and 12 feet wide at the narrowest point, if on a lot which would not allow construction of a larger dwelling. 7) One family dwellings placed on a non-permanent foundation SECTION 4. Performance Standards A. Structure Height Structures shall be limited to 30 feet in height. Any structure exceeding 30 feet in height shall require a conditional use permit. Structures may be granted conditional use permits provided that:

1. The Fire Chief and Building inspector have approved; 2. The height of the structure will not destroy a scenic view, will not shut off light or air from surrounding properties, or otherwise be detrimental to the public; and 3. Structures over 30 feet in height shall provide an additional five feet of side yard for each five feet in height over 35 or 30 feet in height, respectively.

B. Minimum Dwelling Size

1. Single family and two family dwellings located in all Residential Districts shall provide 1,100 square feet of gross floor area per dwelling unit, shall be 20 feet wide at the narrowest point, and shall be affixed to a permanent foundation as defined in the State Building Code. 2. Single family dwellings may provide 750 square feet of gross floor area per dwelling unit, may be 12 feet wide per dwelling unit at the narrowest point, or may be on a non-permanent foundation with a conditional use permit.

3. Multiple family dwellings having three or more units shall provide a minimum of 600 square feet of gross floor area per living unit. 4. In no case shall the combined square feet of dwellings and accessory buildings exceed 70 per cent of the lot size except in an affordable housing or multi-family developments.

C. Accessory Buildings

1. Maximum Floor Area - The combined maximum floor area of all accessory buildings shall not exceed 1,500 square feet.

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2. Maximum Side Wall Height - Side wall height shall be limited to 9 feet. One accessory building of up to a maximum of 775 square feet in floor area may have side walls of up to 12 feet in height.

D. Multiple Family Standards (Apartments, Condominiums, Cooperatives, and Townhouses)

1. The preferred location is on arterial or collector streets or in areas specifically designed for high density development. 2. May be placed as buffers in appropriate zoning districts between less dense residential uses and nonresidential uses. 3. Each multiple family development containing three or more dwelling units shall have a recreation area. The size and equipment provided shall be determined with the assistance of the City Council. 4. Sidewalks shall be provided from parking areas, trash collection areas, and recreation areas to a principal building. 5. A multiple family development shall have a front yard setback on any abutting street.

E. Lighting Lighting used to illuminate a nonresidential use or sign shall be arranged so as to deflect light away from adjoining residential property. F. Yard Requirements See Article XIX for requirements that apply to all residential dwellings unless otherwise outlined in uses requiring a conditional use permit.

ARTICLE VII. R3 - RESTRICTED RESIDENTIAL DISTRICT SECTION 1. Purpose Restricted Residential Districts are established for the purpose of encouraging lower density single family residential development with larger dwelling size and limited road access. SECTION 2. The following uses shall be permitted: 1) One family owner occupied dwellings with enclosed parking. 2) Temporary buildings for uses incidental to construction work, which buildings shall be removed upon completion or abandonment of such construction work. 3) Up to three (3) accessory buildings or structures or uses customarily incidental to any of the uses listed in this section when located on the same property. 4) Home Occupation.

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SECTION 3. Uses Requiring Conditional Use Permits 1) Single family rental dwellings. 2) Multiple-unit dwellings without a common entry and with enclosed parking attached to individual units, provided a site plan is submitted. A preliminary sketch of the proposed sites shall be submitted to the City Council for approval prior to surveying of the property. The final site plan shall be submitted to the City Council following approval of the preliminary sketch. 3) Over 3 accessory buildings, structures or uses customarily incidental to any of the uses listed in this section when located on the same property. 4) Public utility buildings, such as substations, transformer stations and regulator stations without service or storage yards, subject to approval of the City Council in consideration of public health, safety and morals. SECTION 4. Performance Standards for All Residential Districts A. Structure Height Structures shall be limited to 30 feet in height. Any structure exceeding 30 feet in height shall require a conditional use permit. Structures may be granted conditional use permits provided that:

1. The Fire Chief and Building inspector have approved; 2. The height of the structure will not destroy a scenic view, will not shut off light or air from surrounding properties, or otherwise be detrimental to the public; and 3. Structures over 30 feet in height shall provide an additional five feet of side yard for each five feet in height over 35 or 30 feet in height, respectively.

B. Minimum Dwelling Size

1. Single family dwellings shall provide 1,400 square feet of gross floor area per dwelling unit, shall be 20 feet wide at the narrowest point, and shall be affixed to a permanent foundation as defined in the State Building Code. Access to city streets should be by a common entrance. 2. Multiple unit dwellings shall provide a minimum of 1,100 square feet of gross floor area per living unit and must provide for enclosed parking. 3. In no case shall the combined square feet of dwellings and accessory buildings exceed 70 per cent of the lot size except in multi unit developments.

C. Accessory Buildings

1. Maximum Floor Area - The combined maximum floor area of all accessory buildings shall not exceed 1,500 square feet for single family dwellings or 500 square feet per unit for multiple unit dwellings. 2. Maximum Side Wall Height - Side wall height shall be limited to 9 feet. One accessory building of up to a maximum of 775 square feet in floor area may have side walls of up to 12 feet in height.

D. Multiple Unit Standards

1. Each multiple unit development containing three or more dwelling units shall adequate area for recreation. The size and equipment provided shall be determined with the assistance of the City Council.

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2. A multiple unit development shall have a front yard setback on any abutting street.

E. Lighting Lighting used to illuminate a nonresidential use or sign shall be arranged so as to deflect light away from adjoining residential property. F. Yard Requirements See Article XIX for requirements that apply to all residential dwellings unless otherwise outlined in uses requiring a conditional use permit.

ARTICLE VIII. R4 - MULTIPLE UNIT RESIDENTIAL DISTRICT

SECTION 1. Purpose Multiple Unit Residential Districts are established for the purpose of promoting areas which are designed for high density, larger living space, multi-unit housing. SECTION 2. The following uses shall be permitted: 1) Multiple unit, single story, individual entry dwellings with enclosed parking. Single story designs may include split levels provided individual units are not connected with common corridors. 2) Temporary buildings for uses incidental to construction work, which buildings shall be removed upon completion or abandonment of such construction work. 3) Up to 1 accessory buildings, structures or uses customarily incidental to any of the uses listed in this section when located on the same property. 4) Home Occupations. SECTION 3. Uses Requiring Conditional Use Permits 1) One family dwellings. 2) Multiple unit, common entry, multiple story dwellings with enclosed parking provided a site plan is submitted. A preliminary sketch of the proposed sites shall be submitted to the City Council for approval prior to surveying of the property. The final site plan shall be submitted to the City Council following approval of the preliminary sketch. 3) Over 1 accessory buildings, structures or uses customarily incidental to any of the uses listed in this section when located on the same property. SECTION 4. Performance Standards A. Structure Height Structures shall be limited to 30 feet in height. Any structure exceeding 30 feet in height shall require a conditional use permit. Structures may be granted conditional use permits provided that:

1. The Fire Chief and Building inspector have approved;

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2. The height of the structure will not destroy a scenic view, will not shut off light or air from surrounding properties, or otherwise be detrimental to the public; and 3. Structures over 30 feet in height shall provide an additional five feet of side yard for each five feet in height over 35 or 30 feet in height, respectively.

B. Minimum Dwelling Size

1. Single family dwellings located in all Residential Districts shall provide 1,400 square feet of gross floor area per dwelling unit, shall be 20 feet wide at the narrowest point, and shall be affixed to a permanent foundation as defined in the State Building Code. 2. Multiple family dwellings having three or more units shall provide a minimum of 1000 square feet of gross floor area per living unit.

C. Accessory Buildings

1. Maximum Floor Area - The combined maximum floor area of all accessory buildings shall not exceed 750 square feet. 2. Maximum Side Wall Height - Side wall height shall be limited to 9 feet. One accessory building of up to a maximum of 775 square feet in floor area may have side walls of up to 12 feet in height.

D. Multiple Family Standards (Apartments, Condominiums, Cooperatives, and Townhouses)

1. The preferred location is on arterial or collector streets or in areas specifically designed for high density development. 2. May be placed as buffers in appropriate zoning districts between less dense residential uses and nonresidential uses. 3. Each multiple family development containing three or more dwelling units shall have a recreation area. The size and equipment provided shall be determined with the assistance of the City Council. 4. A multiple family development shall have a front yard setback on any abutting street.

E. Yard Requirements See Article XIX for requirements that apply to all residential dwellings unless otherwise outlined in uses requiring a conditional use permit.

ARTICLE IX. R5 - HIGH DENSITY RESIDENTIAL DISTRICT

SECTION 1. Purpose High Density Residential Districts are established for the purpose of providing locations for single family, higher density, moderate size housing.

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SECTION 2. The following uses shall be permitted: 1. One family dwellings. 2. Temporary buildings for uses incidental to construction work, which buildings shall be removed upon completion or abandonment of such construction work. 3. One (1) accessory buildings or structures or uses customarily incidental to any of the uses listed in this section when located on the same property. SECTION 3. Uses Requiring Conditional Use Permits 1. Home Occupations of any type 2. Over 1 accessory buildings, structures or uses customarily incidental to any of the uses listed in this section when located on the same property. 3. One family dwellings with 750 square feet of gross floor area per dwelling unit and 12 feet wide at the narrowest point. SECTION 4. Performance Standards for All Residential Districts A. Structure Height Structures shall be limited to 30 feet in height. Any structure exceeding 30 feet in height shall require a conditional use permit. Structures may be granted conditional use permits provided that:

1. The Fire Chief and Building inspector have approved; 2. The height of the structure will not destroy a scenic view, will not shut off light or air from surrounding properties, or otherwise be detrimental to the public; and 3. Structures over 30 feet in height shall provide an additional five feet of side yard for each five feet in height over 35 or 30 feet in height, respectively.

B. Minimum Dwelling Size

1. Single family located in all Residential Districts shall provide 900 square feet of gross floor area per dwelling unit, and shall be 16 feet wide at the narrowest point. 2. Single family dwellings may provide 750 square feet of gross floor area per dwelling unit and may be 12 feet wide per dwelling unit at the narrowest point with a conditional use permit.

C. Accessory Buildings

1. Maximum Floor Area - The combined maximum floor area of all accessory buildings shall not exceed 600 square feet. 2. Maximum Side Wall Height - Side wall height shall be limited to 9 feet.

D. Lighting Lighting used to illuminate a nonresidential use or sign shall be arranged so as to deflect light away from adjoining residential property.

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E. Yard Requirements

1. See Article XIX for requirements that apply to all residential dwellings unless otherwise outlined in uses requiring a conditional use permit.

2. The City Council may require all landowners of dwellings or lots to establish land covenants which reflect

additional performance standards for the District prior to any new construction in the District.

ARTICLE X. R6 - RURAL LANDSCAPE DISTRICT SECTION 1. Purpose The Rural Landscape Residential District is intended to provide an option for placing homes in areas where it is impractical or undesirable to provide full City services to residents and a high quality living environment can be established by using innovative lot designs, street layouts, landscaping, and zoning district placement. SECTION 2. The following uses shall be permitted: 1) One family dwellings. 2) Temporary buildings for uses incidental to construction work, which buildings shall be removed upon completion or abandonment of such construction work. 3) Up to 3 accessory buildings, structures or uses customarily incidental to any of the uses listed in this section when located on the same property. 4) Public utility buildings, such as substations, transformer stations and regulator stations without service or storage yards, subject to approval of the City Council in consideration of public health, safety and morals. 5) Home Occupations. SECTION 3. Uses Requiring Conditional Use Permits 1) Two family dwellings. 2) Over 3 accessory buildings, structures or uses customarily incidental to any of the uses listed in this section when located on the same property. 3) Dwellings which are served by City sewer and/or water. 4) Home occupations which employ non-family members. SECTION 4. Performance Standards 1) Lot size and design must show evidence of adequate space to accommodate individual or group septic systems, well/water supplies, and minimum home design. 2) All requirements of Roseau County Septic System Ordinances as applicable to rural county areas, if City Sewer services are not provided.

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3) Any Rural Landscape Residential District must establish an additional set of performance standards for the entire District which outlines how the District will meet the purpose as outlined in this section, especially maintaining a high quality living environment. Standards may address items including, but not limited to, larger lot sizes, larger living space requirements, unique landscaping, and public facilities design. These performance standards must address the requirements for a Site Plan as outlined in Article XIII, Section 2, Site Plan if under 10 housing units and the requirements of Article XIV, Subdivisions if over 10 housing units. 4) The City Council may require all landowners of dwellings or lots to establish land covenants which reflect additional performance standards for the District prior to any new construction in the District. 5) Minimum Yard Requirements

See Article XIX for requirements that apply to all residential dwellings unless otherwise outlined in uses requiring a conditional use permit.

ARTICLE XI. CM - COMMERCIAL DISTRICT

SECTION 1. Purpose The purpose of the Commercial District is to allow for areas of concentrated retail and commercial operation in the City limits which will serve the existing population with a minimum impact on surrounding districts. SECTION 2. The following uses shall be permitted: 1) Restaurants, including drive-ins. 2) Gasoline service stations and commercial garages. 3) Automobile, truck, boat and trailer sales and service establishments. 4) Motels and motor courts. 5) Bowling alleys and miniature golf courses. 6) Personal service shops, such as barber and beauty shops, shoe repair shops, laundry and dry cleaning pickup establishments and other similar uses. 7) Medical and animal clinics. 8) Residence when included as an integral part of the principal building to be occupied by the owner or his employee. 9) Accessory buildings or structures and uses customarily incidental to any of the above listed uses when located on the same property. 10) Food services, including grocery stores, meat markets, supermarkets, restaurants, delicatessens, fruit markets and other similar uses. 11) Equipment services, including radio and television shops, electrical appliance shops, show room of a plumber, decorator or similar trade, or farm equipment.

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12) Hotels, motels, private clubs, private lodges, wholesale establishments, taverns and night clubs, trade schools, commercial parking garages, sales rooms, public transportation terminals, public utility buildings and transformer stations without storage yards. 13) Recreation services, including theaters, bowling alleys, pool and billiard rooms, dancing academies and roller and ice skating rinks. 14) Any commercial establishments or professional services or commercial services not specifically stated or implied elsewhere in this Ordinance. 15) Buildings and uses customarily necessary to any of the above permitted areas, or uses, but which will not be detrimental either by reason of odor, smoke, noise or vibration to the surrounding neighborhood. SECTION 3. Use Requiring Conditional Use Permits 1) Housing occupied by the business owner. 2) Rental housing as part of a business. 3) Kennels. 4) Motorized racing facilities or tracks. 5) Single family housing. 6) Commercial Auto Salvage. SECTION 4. Performance Standards 1) All building permits shall include a complete site plan. 2) Lot size for construction of commercial buildings shall be a minimum of 7,000 square feet with 50 feet of front footage and a 10 foot setback. 3) Proposed housing must provide a site plan detailing the location, type, and occupancy category of the housing, along with a description of the factors which indicate the housing would not conflict with existing commercial uses. A preliminary sketch of the proposed sites shall be submitted to the City Council for approval prior to surveying of the property. The final site plan shall be submitted to the City Council following approval of the preliminary sketch.

ARTICLE XII. ID - INDUSTRIAL DISTRICT SECTION 1. Purpose The purpose of the Industrial District is to provide areas for industrial uses that may be located relatively close to non-industrial districts with a minimum impact on those districts and to restrict industries which pose problems of air pollution, noise and vibration. SECTION 2. The following uses shall be permitted: 1) Building materials storage yards.

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2) Contractors equipment rental or storage yards. 3) Fuel yards provided they meet all State and Federal standards. 4) Public utility service buildings and yards and electric transformer stations and substations. 5) Any wholesale business, including warehousing and storage buildings, commercial laundries and dry cleaning plants. 6) Manufacture, compounding or treatment of such products as bakery goods, candy, cosmetics, dairy products, food products, drugs, perfumes, pharmaceutical and toiletries. 7) Manufacturing, compounding or treatment of such articles or merchandise from the following previously prepared materials which have been manufactured elsewhere: bone, cellophane, canvas, cloth, cork, feathers, felt, fiber, fur, glass, hair, leather, paper, plastics, precious or semi-precious metals, or stones, shells, textiles, tobacco, wood (excluding planing mills)yards, and paint, not employing a boiling process. 8) Any kind of manufacturing process or treatment of products using light machinery such as tool and die shops and metal fabricating plants. 9) Commercial Auto Salvage. 10) Used Car Sales SECTION 3. Uses Requiring Conditional Use Permits: 1) Manufacturing of cement, lime, gypsum or plaster. 2) Distillation of bone, coal, tar, petroleum, refuse, grain or wood. 3) Explosive manufacture or storage. 4) Commercial fertilizer manufacturing, compost or storage. 5) Glue manufacturing, size, or gelatin manufacturing where the processes include the refining or recovery of products from animal refuse or offal. 6) Livestock feeding yards, kennels, slaughtering of animals or stockyards. 7) Petroleum or asphalt refining or manufacturing. 8) Smelting or refining of metals from ores. 9) Steam and board hammers and forging presses. 10) Storing, curing and tanning of raw, green or salted hides or skins. 11) Sulphurous, sulfuric, nitric, picric, carbolic or hydrochloric or other corrosive acid manufacturing and/or bulk storage thereof. 12) Quarrying and crushing of rock and other minerals.

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13) Motorized racing facilities or tracks. 14) Any lawful use of land or building not herein expressly prohibited or provided for and which by its nature does not through noise, dirt, soot, offensive odors or unsanitary conditions constitute either a public or private nuisance. 15) Adult Entertainment. SECTION 4. Performance Standards 1) All building permits shall include a complete site plan. 2) Lot size for construction of industrial buildings shall be a minimum of 20,000 square feet with 150 front footage and 50 foot setbacks from property lines.

ARTICLE XIII. PR - PARKS AND RECREATION DISTRICT SECTION 1. Purpose The purpose of the Parks and Recreation District is to identify and promote areas of the City for a wide range of recreational uses which require the construction of buildings and the alteration of the natural terrain. SECTION 2. The following uses shall be permitted: 1) Game and sports areas, pavilions, bandstands, picnic shelters, recreational equipment, and swimming areas. 2) Primitive camping areas, including outhouse facilities provided such facilities meet Roseau County septic system regulations. 3) Agricultural uses which existed at the implementation of this Ordinance. SECTION 3. Uses Requiring Conditional Use Permits: 1) Campground facilities which offer water, sewer, electrical, or modern restroom/shower facilities. 2) The construction of trails for hiking, biking, horseback riding, ATV, snowmobile, or other uses which require alterations or which will cause damage to the natural terrain. 3) Raising crops and cutting hay, for the purpose of providing food and habitat for wildlife or for domestic livestock under lease with the authority managing the wildlife area. 4) Public river access, marinas, or docks. 5) Commercial activities including food stands, rental operations, or public performing areas. 6) Dikes, dams, drainage systems, spillways, or other alternations which affect water movement. SECTION 4. Performance Standards 1) All Building Permits shall include a complete site plan.

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ARTICLE XIV. - GW GREENWAY DISTRICT SECTION 1. Purpose The purpose of the Greenway District is to prevent development in parts of the flood plain which are incompatible with building construction. SECTION 2. The following uses shall be permitted: 1) Primitive camping areas which are served by restroom facilities outside the flood plain. 2) Agricultural uses limited to general agriculture, forestry, pasture, and commercial gardening. 3) Recreational uses limited to nature study, walking, hiking, picnic grounds, and undeveloped recreational areas. SECTION 3. Uses Requiring Conditional Use Permits: 1) The construction of trails for hiking, biking, horseback riding, ATV, snowmobile, or other uses. 2) Camping facilities or parks which require any improvements. 3) Dikes, dams, drainage systems, spillways, or other alterations which affect water movement. SECTION 4. Performance Standards 1) All Building Permits shall include a complete site plan. SECTION 5. Federal and State Approval: Any building or construction within the District must be approved by the appropriate Federal and State agencies. SECTION 6. City Flood Plain Ordinance All property zoned as Flood Plain under this Article are governed by the City Flood Plain Ordinance. In the event any provisions of this Article conflict with the provisions of the City Flood Plain Ordinance the provisions of the City Flood Plain Ordinance shall prevail.

ARTICLE XV. AG - GENERAL AGRICULTURAL DISTRICT SECTION 1. Purpose General Agricultural areas are established for the purpose of insuring agricultural use within the City is compatible with residential use. SECTION 2. The following uses shall be permitted: 1) All activities currently allowed by the Zoning Ordinances and designations of Roseau County.

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SECTION 3. Uses requiring conditional use permits: 1) Lagoons for the disposal of human or animal waste. 2) Large Feedlots. 3) Small Feedlots. 4) Landfills for waste disposal. SECTION 4. Performance Standards 1) All Building Permits shall include a complete site plan.

ARTICLE XVI. NON-CONFORMING USE

A. The following provisions shall be applicable to any non-conforming use in any of the districts: 1) Non-Conforming use, buildings: The lawful use of a building or structure on land existing at the time of the adoption of this Ordinance may be continued although such does not conform to the district provisions hereof. 2) Non-Conforming use, extension: A non-conforming use may be extended throughout the building or structure, provided no structural alternations or changes are made therein, except those required by law or ordinance or such as may be necessary to secure or insure the continued advantageous use of the building during its natural life. A non-conforming use may not be extended to any addition to a building built after the adoption of this Ordinance. 3) Non-Conforming use, damaged: Any non-conforming building or structure damaged more than sixty percent of its then appraised market value according to the Roseau County Assessor’s Office, exclusive of foundations at the time of damage by fire, collapse, explosion, or acts of God or public enemy, shall not be restored or reconstructed and used as before such happening; but if less than sixty percent damaged above the foundation, it may be restored, reconstructed or used as before, provided that it is done within twelve months of happening and that it be built of like or similar materials. 4) Non-Conforming use, land: The non-conforming use of land where a structure thereon is not so employed, existing at the time that this Ordinance becomes effective, may be continued provided: (a) the non-conforming use of land shall not in any way be expanded or extended either on the same or adjoining property; (b) that if the non-conforming use of land, existing at the time this Ordinance became effective, is hereafter discontinued or changed, then the future use of such land shall be in conformity with the provisions of this Ordinance. 5) Non-Conforming use, change: Whenever a non-conforming use has been changed to a conforming use, or to a use permitted in a district of greater restrictions, it shall not thereafter be changed to a non-conforming use of a less restricted area. 6) Non-Conforming use, discontinuance: In the event that a non-conforming use of any building, building and land, or land only, is discontinued for a period of one year, the use of the same shall conform thereafter to the uses permitted in the district in which it is located. 7) Non-Conforming use, zone change: The foregoing provisions relative to nonconforming uses shall apply to buildings, land and uses which hereafter become non-conforming due to reclassification of districts under this Ordinance.

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8) Non-Conforming use, existing residents: Any tracts now occupied as a residence at the time this Ordinance is adopted, shall be considered as having been zoned as residential, regardless of whether or not this property is zoned as such on the official zoning map. This shall apply to such property, whether said property has been platted or is described by metes and bounds. Corrections on the map may be made at a future date without a public hearing or upon request by the owner of such property.

ARTICLE XVII. ADMINISTRATION SECTION 1. Building Permits A. Building Permits Required - On and after the effective date of this Ordinance no person shall:

1. Erect a new structure, add an addition to a structure, or move an existing structure to a new site; 2. Complete any construction on a site currently without buildings; 3. Complete any construction which will change the use of a site or add a new use to a site; 4. Change the use of a site or add a new use to a site; 5. Complete any construction which violates the Lot Requirements for a District or other provisions of this Ordinance; without first completing and submitting a Building and Zoning Permit Application

B. Application for a building and zoning permit shall be signed by the applicant or his agent and filed with the City Clerk. The application shall be accompanied by a site plan. C. The application shall state the nature of the proposed construction or addition, the estimated cost, the present and proposed use of the land or any structure on the premises. D. Documentation that all applicable floodplain, shoreland, septic system, and wetland, regulations have been cleared. E. Non-family Home Occupations - On and after the effective date of this Ordinance no person shall start a home occupation which will employ nonfamily members without completing a Building and Zoning Permit. F. Agricultural Districts are exempt from building permit requirements for any uses not covered under Conditional Uses. G. Building Permit Fees shall be set by the City Council SECTION 2. Site Plan Applications for a building permit, conditional use permit, variance, or zoning amendment shall provide a site plan with the specific information as required by the City Clerk or as required in Performance Standards for the District. This may include any of the following:

1. Legal description and lot size of the proposed development. 2. The location of, distance to and size of adjoining boundary lines, drainage systems, roadways, public utilities, residential properties, lagoons, kennels, recreational areas, sensitive natural areas, racing facilities,

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parking lots, principal buildings, accessory uses, storage areas, required buffers, existing improvements, and easements. 3. Soil information. 4. Plans for sanitary sewage disposal and surface drainage. 5. Location and size of access to streets. 6. Landscaping and elevation plans. 7. Stages and timing of development program. 8. Such other information as may be requested by the governing body.

SECTION 3. Conflict With Other Laws Whenever any provision of this Ordinance imposes requirements more stringent than required existing provisions of the State of Minnesota or any other Ordinance or regulation of Roseau County, or any township, provisions of this Ordinance shall govern. SECTION 4. Conditional Use Permits A. Conditions - Conditions may be imposed to protect the health, safety, moral, and general welfare of the City to any new or amended conditional use permit. The condition shall be in addition to the requirement specified in this Section. Conditions may include, but are not limited to the following:

1. Increasing the required lot size or yard dimensions; 2. Limiting the height, size or location of the buildings; 3. Controlling the location and number of motor vehicle access points; 4. Setting the street width; 5. Setting a required number of off-street parking spaces; 6. Limiting the number, size, location, or lighting of signs; 7. Requiring buffers, diking, drainage, fencing, landscaping, or other facilities to protect adjacent or nearby property; 8. Designating sites for open space; 9. Time limits and review dates; 10. Increased setbacks; 11. Such other conditions as the City may require. 12. Payment of a fee as set by the City Council.

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B. Procedure

1. The applicant applying for a conditional use permit shall fill out and submit to the City Clerk a Building and Zoning Permit Application form together with the established fee. The applicant shall also submit exhibits deemed necessary by the City Clerk to evaluate the application. 2. The City Clerk shall transmit the application for a conditional use permit and exhibits to the City Council for public hearing. 3. A notice of the time, place, and purpose of the hearing shall be published in the official newspaper of the City at least ten (10) days prior to the day of the hearing. 4. A notice of the time, place, and purpose of the hearing shall be mailed at least ten (10) days before the day of the hearing to property owners within 350 feet in a residential or commercial area or 1500 feet in any other area of the property to which the variance relates. Notice shall be in writing, mailed by first class mail, to be effective on date of mailing. Failure to give mailed notice to individual property owners or defects in the notice shall not invalidate the proceedings, provided a bona fide attempt to comply with this provision has been made. 5. The City Council shall hold a public hearing of the proposed conditional use permit within 60 days after receipt of the proposed variance. 6. Persons requesting a conditional use permit shall appear before the City Council in order to answer any questions. 7. The City Council shall report its initial recommendation of approval, disapproval, or conditional approval of the proposed conditional use permit within 60 days after receipt of the application. 8. The City Council shall take action on the application for conditional use within 60 days after the initial recommendations. The City Council may approve, disapprove, or conditionally approve a proposed conditional use permit. 9. Once denied by the City Council, an application for a conditional use permit shall not be reconsidered by the City Council for twelve (12) months.

C. Review - When a time limit or periodic review is included as condition by which a conditional use permit is granted, the conditional use permit may be reviewed at a public hearing with notice of the time, place, and purpose of said hearing published at least ten (10) days prior to the review. The holder of the conditional use permit shall receive ten (10) days mailed notice of the time, place and purpose of the hearing to be effective on date of mailing. It shall be the responsibility of the City Clerk to schedule such public hearings and the owner of land having a conditional use permit shall not be required to pay a fee for such review. A public hearing for annual review of a conditional use permit may be granted at the discretion of the City Council. D. Time Limits - Once issued, a conditional use permit shall be null and void if construction of the proposed project has not been 20 percent completed within one year of the date that the conditional use permit was granted. The conditional use permit shall expire if that use shall cease for more than 12 consecutive months. E. Modification - Any modification involving structural alterations, enlargement, intensification of use, or similar modifications not specifically permitted by the conditional use permit shall require an amended conditional use permit. F. Conditional Use Review Criteria - No conditional use shall be approved by the

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City Council unless the Council shall find: 1. That the conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted not substantially diminished and impair the property values within the immediate vicinity. 2. That the establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding vacant property for uses predominant in the area. 3. That adequate utilities, roads, water, sewer, waste water treatment, solid waste disposal, access roads, drainage and other necessary facilities have been or are being provided. 4. That adequate measures have been or will be taken to prevent or control offensive odor, fumes, dust, noise and vibration, so that none of these will constitute a nuisance and to control lighted signs and other lights in such manner that no disturbance to neighboring properties will result. 5. That adequate protection has been provided for any unique or sensitive environmental conditions in the area. 6. Any use permitted under the terms of any conditional use permit shall be established and conducted in conformity with the terms of such permit and of any conditions designated in connection therewith.

SECTION 5. Appeals The Board of Zoning Appeals shall have the power to hear and decide appeals from any order, requirement, decisions, grant or refusal made by the City Clerk or City Council in the administration of this Ordinance. An appeal shall be in writing and filed in duplicate with the City Clerk. Within ten (10) days after filing of the appeal, the City Clerk shall transmit to the Board of Zoning Appeals all papers involved in the proceedings. Upon receipt of this material the Board of Zoning Appeals shall set a hearing and give notice by mail of the time, place and purpose thereof to the Appellant and to the City Clerk. The Board of Zoning Appeals may reverse, or affirm, wholly or in part any ruling decision or determination and may issue or direct the issuance of a permit. The decision of the Board of Zoning Appeals is the only final administrative decision and may be appealed to the County District Court. SECTION 6. Administration It shall be the duty of the City Council to administer and enforce the provisions of this Ordinance. The City Council at its option may appoint a City Inspector to administer and enforce under the direction of the City Council, the provisions of this Ordinance. SECTION 7. Zoning Amendments A. Criteria for Granting Zoning Amendments. In granting a request for a rezoning, the City Council shall consider the effect of the proposed zoning amendment upon the health, safety, morals, and general welfare of the occupants of surrounding lands. Among other things, the City Council shall make the following findings where applicable.

1. That the re-zoning conforms to the Comprehensive Plan for the City, as well as present land uses. 2. That the re-zoning will not impede the normal and orderly development and improvement of surrounding property for uses predominant in the area. 3. That the re-zoning will not adversely affect property values of the adjacent landowners.

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4. That the re-zoning will not impose other undue hardship on adjacent landowners such as noise, electrical display signs, odors, or other nuisances. 5. That necessary utilities be available to serve the use intended. 6. That additional public service needed by the re-zoning be considered. 7. That alternate areas previously zoned for the intended use be considered. 8. That there is a public need for the proposed land use.

B. Procedure

1. Application for zoning amendment may be initiated by the City Council, or the property owner or agent of the property owner. 2. Persons wishing to initiate an application for zoning amendment shall fill out and submit to the City Clerk a Building and Zoning Permit Application together with a fee established by the City Council. The applicant shall also submit exhibits deemed necessary for the City Clerk to evaluate the applications. 3. A notice of the time, place, and purpose of the hearing shall be published in the official newspaper of the City at least ten (10) days prior to the day of the hearing. 4. A notice of the time, place, and purpose of the hearing shall be mailed at least ten (10) days before the day of the hearing to property owners within 350 feet in any residential or commercial area or 1500 feet in any other area of the property to which the zoning amendment relates. Notice shall be in writing, mailed by first class mail, to be effective on date of mailing. Failure to give mailed notice to individual property owners or defects in the notice shall not invalidate the proceedings, provided a bona fide attempt to comply with this provision has been made. 5. The City Council shall hold a public hearing of the proposed zoning amendment within 60 days after receipt of the proposed zoning amendment. 6. Persons requesting a zoning amendment shall appear before the City Council in order to answer any questions. 7. The City Council shall report its initial recommendation of approval, disapproval, or conditional approval of the proposed zoning amendment within 60 days after receipt of the application. 8. The City Council shall take final action on the application for variance within 60 days after the initial recommendations. The City Council may approve, disapprove, or conditionally approve a proposed amendment. A two-thirds vote of all its members is necessary for an approval or conditional approval. 9. Fees for a zoning amendment application shall be as set by the City Council.

SECTION 8. Petitions Previously Denied A period of not less than one year is required between presentations of petitions for a change of amendment applying to a specific piece of property where prior petition was denied.

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SECTION 9. Variances The City Council, upon request, shall have the power to authorize variances for the requirement of this Ordinance, and to attach such conditions to the variance as it deems necessary to assure compliance with the purpose of this Ordinance. A. Criteria for Granting Variances. A variance may be granted only in the event that all of the following circumstances exist:

1. Exceptional or extraordinary circumstances apply to the property which does not apply generally to other properties in the same zoning district or vicinity and result-from lot size or shape, topography, or other circumstances over which the owners of the property had no control. 2. That literal interpretation of the provisions of this Section would deprive the applicant of rights commonly enjoyed by other properties in the same zoning district under this Section. 3. That the special condition or circumstances do not result from the action of the applicant. 4. That granting the variance requested will not confer on the applicant any special privilege that is denied by this Section to owners of other lands, structures, or buildings in the same zoning district. 5. The variance requested is the minimum variance which would alleviate the undue hardship. 6. The variance would not be detrimental to the purposes of this Section, to the Comprehensive Plan, or to property in the same zoning district.

B. Conditions - Conditions may be imposed to protect the health, safety, moral, and general welfare of the City to any new or amended variance. The conditions shall be in addition to the requirements specified in this Section. The conditions may include, but are not limited to, the following:

1. Increasing the required lot size or yard dimensions; 2. Limiting the height, size or location and number of motor vehicle access points; 3. Controlling the location and number of motor vehicle access points; 4. Setting the street width; 5. Setting a required number of off-street parking spaces; 6. Limiting the number, size, location, or lighting of signs; 7. Requiring buffers, diking, drainage, fencing, landscaping, or other facilities to protect adjacent or nearby property; 8. Designating sites for open space; 9. Time limits and review dates; 10. Such other conditions as the City may require.

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C. Procedure

1. The applicant applying for a variance shall fill out and submit to the City Clerk a Building and Zoning Permit Application together with a fee established by the City Council. The applicant shall also submit exhibits deemed necessary by the City Clerk to evaluate the application. 2. The City Clerk shall transmit the application for variance and exhibits to the City Council for public hearing. 3. A notice of the time, place, and purpose of the hearing shall be published in the official newspaper of the City at least ten (10) days prior to the day of the hearing. 4. A notice of the time, place, and purpose of the hearing shall be mailed at least ten (10) days before the day of the hearing to property owners within 350 feet in a residential or commercial area or 1500 feet in any other area of the property to which the variance relates. Notice shall be in writing, mailed by first class mail, to be effective on the date of mailing. Failure to give mailed notice to individual property owners or defects in the notice shall not invalidate the proceedings, provided a bona fide attempt to comply with this provision has been made. 5. The City Council shall hold a public hearing of the proposed variance with 60 days after receipt of the proposed variance. 6. Persons requesting a variance shall appear before the City Council in order to answer any questions. 7. The City Council shall report its initial recommendation of approval, disapproval, or conditional approval of the proposed variance within 60 days after receipt of the application. 8. The City Council shall take action on the application for variance within 60 days after the initial recommendations. The City Council may approve, disapprove, or conditionally approve a proposed variance. 9. Once denied by the City Council, an application for variance shall not be reconsidered by the City Council for twelve (12) months.

SECTION 10. Violations and Penalties Any person or corporation who shall violate or refuse to comply with any of the provisions of this Ordinance shall be subject upon the conviction thereof, to a fine of not less than $10.00 nor more than $1,000.00, or imprisonment of not more than 90 days for each offense; each day that a violation is permitted to exist shall constitute a separate offense. Any person or corporation who shall violate or refuse to comply with any of the provisions of this ordinance shall be notified in writing indicating the nature of the violation, ordering action for correcting the violation and that they have up to 30 days to remedy the violation. Orders for violations can include order for discontinuance of illegal use of land, buildings, or structures; order for removal of illegal buildings, structures, additions or alterations; order for discontinuance of illegal work being done; or take any other action authorized by this title to ensure compliance with or to prevent violation of its provisions, including cooperation with the city attorney in the prosecution of complaints

Any person who violates any of the provisions of this title shall, upon conviction thereof, be fined not more than the maximum penalty for a misdemeanor prescribed under state law. Each day that a violation is permitted to exist shall constitute a separate offense.

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SECTION 11. Effective Date This Ordinance shall be effective upon its passage and publication. SECTION 12. Validity Should any section or provision of this Ordinance be declared by a Court of competent jurisdiction to be invalid, such decision shall not affect the validity of the Ordinance as a whole or any part thereof other than the parts declared to be invalid.

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Greenbush Zoning Permit Application

Check Type of Application: Zoning Permit Conditional Use Permit Variance Zoning Amendment Home Occupation Subdivision When do I need to make a Zoning application? Zoning Permit - When you are constructing a new structure, altering an existing structure, adding an addition to an existing structure, or moving a structure where building permit fees apply. Conditional Use Permit - When your intended use falls under a Conditional Use for the Zoning District of the property as outlined in the Greenbush City Zoning Ordinance. Variance - When your property use requires an exception to the requirements outlined in the Greenbush City Zoning Ordinance. This includes any use not specifically listed as a permitted use or a conditional use. Zoning Amendment - When you would like to have your property and/or other property re-zoned from one zoning district to another. Home Occupation - When you are running a business in your home which employs only family members. Employing non-family members requires a conditional use permit. Subdivision - When you are dividing existing parcels of property. Applicant Information (Please Print) Name ____________________________________________________ Phone _____________________ Address______________________________________________________________________________ Page Two must be filled out and returned with this application. Signature of Applicant __________________________________________________________ Date ______________________ _______________________________________________________________________________________ Approvals Needed (City Clerk Will Check): City Clerk City Council Approved by: _________________________ Date _________ City Clerk _________________________ Date _________ City Council

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A drawing that details the following information on the lots must be included with this application: dimensions, buildings, proposed buildings, distance of building from lot lines Present use of Land:

Proposed use of Land:

Proposed Construction:

Contractor:

Contractor Contact Information:

Cost of Project:

Building Size:

Height of Building:

City Utilities:

Fence Height:

Space for Site Drawing (If needed you may provide the drawing on another paper.)

If you are requesting a permit for a subdivision further information is required.

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Article XVIII. SUBDIVISIONS (PLATTING) SECTION 1. Purpose To regulate the subdividing of land within the City and surrounding areas so that new additions will be integrated with the Comprehensive Plan for Greenbush and will contribute to an attractive, stable and wholesome community environment. Geographic Jurisdiction: Any area falling within a Zoned Area. SECTION 2. Definitions The following terms, as used in this Chapter, shall have the meanings stated: A. Alley - A public right-of-way usually 20 feet or less in width which normally affords a secondary means of vehicular access to abutting property. B. Arterial Street - The term "arterial street" means a street which provides for the movement of relatively heavy traffic to, from and through an urban area or between major parts of an urban area. C. Collector Street - The term "collector street" means a street which collects and distributes internal traffic within an urban area, such as a residential neighborhood, between arterial and local streets. It provides access to abutting land. D. Cul-de-sac - A short street having but one end open to traffic and the other end being permanently terminated to a vehicular turn around. E. Comprehensive Plan - The policy document which serves as a guide for the future physical development of the City and entitled City of Greenbush Comprehensive Development Plan. F. Half Street - A street having only one-half of its intended roadway width developed to accommodate traffic. G. Local Street - A street of little or no continuity designed to provide access to abutting property and leading into collector streets. H. Lot - A piece, parcel or plot of land intended for building development or as a unit for transfer of ownership. I. Plat - a map, drawing or chart in which the sub-divider's plan of subdivision is presented to the City Council and Council for approval. J. Subdivision - The division of a parcel of land into two or more lots or parcels for the purpose of transfer of ownership or building development, or, if a new street is involved, any division of a parcel of land; provided that:

1. A division of land for agricultural purposes into lots or parcels of five acres or more and not involving a new street shall not be deemed a subdivision. 2. Such parcel is co-extensive with a separate parcel of record at the effective date of this Chapter. 3. An agreement to convey a parcel has been entered into prior to such time and the instrument showing the agreement to convey is recorded in the office of the Roseau County Register of Deeds within one year thereafter.

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4. Such parcel is co-extensive with a lot unit or units described with reference to a plat or auditor's subdivision duly filed and of record in the office of the Roseau County Register of Deeds prior to the effective date of this Chapter.

K. Subdivision - Includes "re-subdivision" and, when appropriate to the context, shall relate to the process of subdividing or to the land subdivided. SECTION 3. Plat Presentation Procedures The following procedures shall be followed in the administration of this Chapter and no real property within the jurisdiction of this Chapter shall be subdivided and offered for sale or a plat recorded until a pre-application meeting has been held and a Preliminary Plat and a Final Plat of the proposed subdivision have been reviewed by the City Council and its technical assistants and until the Final Plat has been approved by the Council as set forth in the procedures provided herein. Plans of group developments for housing, commercial, industrial, or other uses or for any combination of uses designed for sale or rental purposes shall be presented in the same manner as other plats for the review of the City Council and the approval of the Council. A. Pre-Application Meeting - Prior to the submission of any plat for consideration to the City Council, the sub-divider shall meet with such Commission, or any individual to whom the Commission may delegate this responsibility, to introduce himself as a potential sub-divider and learn what shall be expected of him in such capacity and to determine the relationship of his proposed subdivision with the Comprehensive Plan for the affected area. B. Preliminary Plat Approval

1. The sub-divider shall engage a registered land surveyor or engineer to prepare a Preliminary Plat of the area to be subdivided. 2. The sub-divider shall submit twelve (12) copies of the Preliminary Plat to the Zoning Administrator with a filing fee as set by the City Council at least fourteen (14) days prior to the City Council meeting at which such Plat is to be considered. 3. The City Clerk shall submit one copy of the Preliminary Plat to each City Council member and one copy to the City Engineer no later than three days after its receipt. 4. The City Engineer shall review the Preliminary Plat and shall transmit a report of his reaction together with any supporting material to the City Council prior to the meeting at which such Plat is to be considered. 5. The City Council may require qualified technical services, such as land planning and legal to review the Preliminary Plat and advise on its suitability regarding general planning; conformity with plans of other private and public organizations and agencies; adequacy of proposed water supply, sewage disposal, drainage and flood control, and other features. The sub-divider may be required to pay the cost of such services. 6. The City Council shall review the Preliminary Plat, considering the reports of the City Engineer and other technicians, if applicable, and shall either reject, approve subject to revision, or approve the proposal within 45 days of submittal to the Clerk. If disapproved, the Commission shall set forth the grounds for such refusal in its proceedings and shall transmit them to the sub-divider. If approved, the design is hereby accepted as a basis for the preparation of the Final Plat.

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C. Final Plat Approval

1. The sub-divider shall engage a registered land surveyor to prepare a Final Plat which shall constitute that portion of the Preliminary Plat which the sub-divider proposes to record and develop at the time. 2. The sub-divider shall submit four copies of the Final Plat to the City Clerk at least 14 days before the City Council meeting at which such Plat is to be considered. Such Final Plat shall be submitted within one year of Preliminary Plat approval; otherwise, such approval shall become null and void. In the event the Preliminary Plat is not entirely platted in final form within five years of approval, such Preliminary Plat shall be re-submitted to the City Council for its review and action, otherwise the initial approval shall be considered null and void. 3. The City Clerk shall transmit one copy of the Final Plat to the City Council and one copy to the City Engineer no later than three days after its receipt. 4. The City Engineer shall review the Final Plat and shall transmit a report of his reaction to the City Council prior to the meeting at which such Plat is to be considered. 5. The City Council shall study the Final Plat, considering the reports of the City Engineer and other City Departments and/or employees, and then shall transmit its action to the Council within 45 days of submittal to the City Clerk. 6. The Council shall act upon the Final Plat within 30 days of City Council approval, whereupon the Clerk-Treasurer shall notify the sub-divider of the Councils action. 7. The sub-divider shall file the approved Final Plat with the City Clerk, and shall record the Final Plat with the Roseau County Register of Deeds within 30 days of Final Plat approval; otherwise, such approval shall be considered null and void. 8. The sub-divider shall furnish a duplicate and one paper print of the Final Plat as recorded to the City Clerk.

SECTION 4. Plat Presentation Requirements Information required to be shown in Preliminary and Final Plats shall be as follows: A. Preliminary Plat Data

1. Identification and Description:

a. Proposed name of subdivision, which name shall not duplicate or be similar in pronunciation to the name of any plat heretofore recorded. b. Location by section, town, range or by other legal description. c. Names and addresses of the owner, subdivider, surveyor and designer of the plan.

2. Existing conditions in tract and in surrounding area to a distance of 300 feet:

a. Boundary line of proposed subdivision, clearly indicated. b. Total approximate acreage. c. Platted streets, railroad right-of-way and utility easements.

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d. Boundary lines and ownership of adjoining unsubdivided land. e. Sewers, water mains, culverts or other underground facilities. f. Permanent buildings and structures. g. Other information, such as soil tests and contours, if requested by the City Council or Council to

aid in review. 3. Subdivision Design Features:

a. Layout and width of proposed streets and utility easements showing street names, lot dimensions, parks and other public areas. The street layout shall include all contiguous land owned or controlled by the subdivider.

b. Proposed use of all parcels, and if zoning change is contemplated, proposed re-zoning.

4. Plan of the Entire Area Where a tract of land is proposed for subdivision that is a part of larger logical subdivision unit, the City Council may cause to be prepared a "Plan of the Entire Area", such plan to be used by the Commission to aid in judging the proposed plat.

B. Final Plat Data

1. Identification and description data as required for the Preliminary Plat.

2. Boundaries of the property; lines of all proposed streets and alleys, with their width, and any other areas intended for public use.

3. Lines of adjoining streets and alleys, with their width and names.

4. All lot lines, building lines and easements, showing their dimensions.

5. An identification system for all lots and blocks.

6. Data required under regulation by the Roseau County Surveyor, i.e., accurate angular and linear dimensions for all lines, angles and curvatures used to describe boundaries, streets, easements and other important features.

7. Soil borings, if requested by the City Engineer.

8. Certification by a registered land surveyor to the effect the Plat represents a survey made by him and monuments and markers thereon exist as located and that all dimensional and geodetic details are correct.

9. Notarized certification by owner, and by any mortgage holder of record, of the adoption of the Plat and the dedication of streets and other public areas.

10. Certification showing that all taxes currently due on the property to be subdivided have been paid in full.

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SECTION 5. Design Standards Generally, design standards shall assure that the layout of the subdivision harmonizes with existing plans affecting the development and its surroundings and shall be in conformity with the City's development objectives for the entire area. No Plat shall be approved for any subdivision which covers an area subject to periodic flooding or which is otherwise poorly drained unless the subdivider agrees to make improvements which will, in the opinion of the City Engineer, make the area completely safe for occupancy, and adequate street and lot drainage. A. Circulation

1. General Street Design:

a. The design of all streets shall be considered in their relation to existing and planned streets, to reasonable circulation of traffic, to topographic conditions, to runoff of storm water and to the proposed uses of the area to be served.

b. Where new streets extend existing adjoining streets their projections shall be at the same or

greater width, but in no case less than the minimum required width. c. Where adjoining areas are not subdivided, the arrangement of streets in new subdivisions shall

make provision for the proper projection of streets. When a new subdivision adjoins unsubdivided land susceptible to being subdivided, then the new streets shall be carried to the boundaries of such unsubdivided land.

2. Street Width and Grades: The following standards of street design shall be observed by the subdivider: Minimum Minimum Street Width Width Minimum Category Right-of-way Pavement Grade Arterial 70 feet 44 feet 0.2% Collector 60 feet 40 feet 0.2% Local 50 feet 36 feet 0.2% 3. Cul-de-sacs: Each cul-de-sac shall be provided at the closed end with a turnaround having a minimum outside roadway diameter of 100 feet, and a minimum street property line diameter of 120 feet. 4. Local Streets: Local streets shall be so aligned that their use by through traffic will be discouraged. 5. Street Jogs: Street jogs with center line off-sets of less than 125 feet shall be avoided. 6. Street Intersections: Insofar as practical, streets shall intersect at right angles and no intersection shall be at an angle of less than 60 degrees. It must be evidenced that safe and efficient traffic flow is encouraged. No intersection shall contain more than four corners. 7. Half Streets: Half streets shall be prohibited. Except where the Council finds it to be practicable to require the dedication of the other half when the adjoining property is subdivided. 8. Street Names: Proposed streets obviously in alignment with existing and named streets shall bear the names of such existing streets. In no case shall the name of the proposed street duplicate existing street names, including phonetical similarities. 9. Private Streets: Public improvements shall not be approved for any private street.

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10. Local Service Drives: Where a proposed plat is adjacent to a major thoroughfare, the Council may require the developer to provide local service drives along the right-of-way of such facilities or they may require that-lots should back on thoroughfares, in which case, vehicular and pedestrian access between the lots and thoroughfares shall be prohibited. 11. Access to Arterial and Collector Roadways: Where a proposed plat is adjacent to an arterial or collector roadway as designated by the Comprehensive Plan, spacing between access point to such thoroughfares of less than 660 feet for collectors and 1,320 feet for arterial shall be avoided except where impractical or impossible due to existing property divisions or topography. 12. Corners: Curb lines at street intersections shall be rounded at a radius of not less than 12 feet. 13. Residential Alleys: Alleys shall be prohibited unless special permission is granted by the Council for their provision. 14. Hardship to Owners of Adjoining Property: The street arrangement shall not be such as to cause hardship to owners of adjoining property in platting their own land and providing convenient access to it.

B. Easements

1. Utilities: Easements of at least 10 feet wide centered on rear lot lines shall be provided for utilities where necessary. Easements for storm or sanitary sewers shall be at least 20 feet wide. They shall have continuity of alignment from block to block. Temporary construction easements may be required where installation depths are greater than 10 feet. Utility easements shall be kept free of any vegetation which would interfere with the free movement of utility service vehicles. 2. Water Courses: When a subdivision is traversed by a water course, drainage way, channel or stream, there shall be provided a storm water easement or drainage right-of-way conforming substantially with the lines of such water courses, and with such further width or construction as may be determined to be necessary by the City Engineer.

C. Blocks

1. Length: Block lengths shall not exceed 1,200 feet. 2. Pedestrian Walkways: In blocks longer than 600 feet, a pedestrian crossway with a minimum right-of-way of 20 feet shall be required near the center of the block. Additional access ways to schools, parks and other destinations shall be provided if requested by the City Council at the time of Preliminary Plat review.

D. Lots

1. Layout: Where possible, side lot lines shall be at right angles to straight street lines or radial to curved street lines. Lots with frontage on two parallel local streets shall be prohibited. 2. Size and Dimension: Minimum lot area and lateral dimensions shall be as set forth in the Zoning Chapter of the City Code. 3. Corner Lots: Corner lots shall be platted at least 10 per cent wider than the minimum lot width required.

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4. Natural Features: In the subdivision of land, due regard shall be shown for all natural features which, if preserved, will add attractiveness and stability to the proposed development and which may alter normal lot platting. 5. Lots Along Thoroughfares: There shall be no direct vehicular access from residential lots to arterial streets, and such access to collector streets shall be avoided where possible. Residential lots shall be separated from highways, arterial streets and railroad rights-of-way by a 25-foot buffer strip, which may be in the form of added depth or width of lots backing on or siding on the thoroughfares or railroad right-of-way. 6. Lot Remnants: Lot remnants which are below the minimum lot size must be added to adjacent or surrounding lots rather than be allowed to remain as an unusable outlot or parcel unless the owner can show plans for the future use of such remnant.

SECTION 6. Required Improvements Improvements shall be made in all subdivisions according to the following: A. Monuments: Steel monuments shall be placed at all block corners, angle points, points of curves in streets and at intermediate points as shown on the Final Plat. Such installation shall be the sub-divider's expense and responsibility. All U.S., State, County or other official benchmarks, monuments, or triangulation stations in or adjacent to the property shall be preserved in precise position. B. Streets

1. Grading - Streets shall be graded to the full width of the right-of-way in accordance with street grades submitted to and approved by the City Engineer or as established by him. All street grading and gravel base construction will be in accordance with specifications on file in the City Engineer's office. Grading will be complete prior to installation of applicable underground utilities, either private or public in nature. Gravel base construction shall be undertaken after completion of the installation of underground utilities. 2. Surfacing - Following City Engineer approval of street grading and after utility installation, streets shall be surfaced and provided with concrete curbs and gutters in accordance with the latest recommended plans and specifications prepared by the City Engineer, approved by the Council, and on file in the City Clerk's office.

C. Utilities All utilities, whether private or public, shall be installed underground so as to enhance the visual appearance of the area, unless special permission is granted by the Council for other installations. Where utilities are to be installed in street or alley rights-of-way, such installations shall take place prior to street surfacing. Water and sewer laterals shall be laid to the property line ending at the corporation cock.

1. Sanitary Sewer. Sanitary sewer facilities adequate to serve the subdivision shall be installed in accordance with the latest plans and specifications of the City Engineer and shall meet the requirements of the master plan for water main extensions of the City.

2. Water Supply. Water distribution facilities adequate to serve the subdivision shall be installed in accordance with the latest plans and specifications of the City Engineer and shall meet the requirements of the master plan for water main extensions of the City.

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D. Drainage Facilities Storm sewer and/or other surface drainage facilities shall be installed as determined to be necessary by the City Engineer for the proper drainage of surface waters. E. Sidewalks Sidewalks, when provided, shall be of monolithic concrete, four inches in thickness with pitch and surface as approved by the City Engineer, with a required width for sidewalks of 5 feet on collector streets, and 4 feet on local or frontage streets, and a required minimum width for crosswalks of 5 feet subject to approval of the City Engineer. F. Tree Planting or Street Trees Street trees shall be planted not less than 40 feet apart with a minimum of one per lot. They shall be placed within the "side strip" or "boulevard". No trees shall be planted within 30 feet of the intersection of curb lines on corner lots. Only those varieties approved by the City Engineer shall be used. G. Specification/Inspections Unless otherwise stated, all of the required improvements shall conform to engineering standards and specifications as required by the Council. Such improvements shall be subject to inspection and approval by, and shall be made in sequence as determined by the City Engineer. H. Financing The developer shall be required to pay for all or a portion of the above required improvements according to the following schedule.

1. Sanitary Sewers: Benefit rates will be based on the total cost of constructing the sanitary sewer necessary to serve the development site together with any area or district wide benefits for prior construction for which the City may have paid. Any over-sizing of sewers or depths greater than that required to serve the site will be paid for by the City or will be assessed on an area basis.

2. Water Mains: Benefit rates will be based on the total cost of constructing water mains to serve the

development site. In the case of residential developments the benefit rate will be based on the total cost of constructing a six-inch water main including hydrant installation at normal spacing, with the City paying the cost of gate valves and any pipe over sizing necessary to serve additional areas beyond the proposed site.

3. Storm Drainage: Benefit rates will be based on the cost of constructing storm sewer necessary to provide adequate drainage of the development site. City participation, if any, will be considered on an individual basis.

4. Streets: City to pay the cost of excavating and placing granular backfill. The balance of the cost to complete the street improvement will be assessed against benefitted property.

5. Electrical Service: Sub-divider shall pay 50 per cent of the construction of underground electric power service. Prior to sale of lots, all special assessments against such lots shall be paid in full by the sub-divider.

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I. Review and Inspection The subdivider shall pay for all costs incurred by the City for subdivision review and inspection. This would include preparation and review of plans and specifications by technical assistants and cost incurred by the City Attorney, as well as other costs of similar nature. SECTION 7. Public Land Dedication All new subdivisions shall dedicate at least five percent (5%) of the gross area of all property in the subdivision which is zoned Residential for public use as playgrounds. Such five percent (5%) is in addition to the property dedicated for streets or other public ways. In the event the location or size of the land to be dedicated does not conform to comprehensive plan proposals or to other development objectives for the subject area, the Council may require a cash payment to be used for other park or playground purposes. SECTION 8. Administration and Enforcement A. Responsible Official - It shall be the duty of the Council to see that the provisions of this Chapter are properly enforced. B. Building Permit - No building permit shall be issued by any governing official for the construction of any buildings, structures or improvement on any land henceforth subdivided until all requirements of this Chapter have been fully complied with. C. Variances - The Council shall have the Power to vary from the requirements of this Chapter when supporting evidence indicates that:

1. Because of the particular physical surroundings, shape or topographic conditions of the land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out.

2. The conditions upon which the petition for a variance is based are unique to the tract of land for which the variance is sought and one not applicable, generally to other property with the same zoning classification.

3. The purpose of the variance is not based exclusively upon a desire to increase the value or income potential of the parcel of land.

4. The alleged difficulty or hardship is caused by the provisions of this Chapter and has not been created by any persons presently or formerly having an interest in the parcel of land.

5. The granting of the variance will not be detrimental to the public welfare or injurious to other land or improvements in the vicinity in which the tract of land is located.

6. The proposed variance will not substantially increase congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the vicinity.

D. Variances to Subdivision Regulations for Property Outside City Limits The Council may recommend that variances be granted from the requirements of this Chapter for properties located outside the City Limits but within two (2) miles thereof upon completion of the following procedure:

1. Land Suitability

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a. If the City Council finds that the land to be subdivided is unsuitable for the proposed development due to high agricultural productivity, flooding, poor drainage, steep slopes, rock formations or other conditions that may adversely affect the public and if from adequate investigation it has been determined that in the best interest of the public the land should not be subdivided, the City Council shall not approve the application for a variance unless adequate methods are found by the subdivider to alleviate the problem.

b. The City Council may refuse to approve what it considers scattered or premature subdivision of land by reason of a lack of adequate water supply, sewerage treatment, schools, roads, proper drainage, or other public services which would necessitate an excessive expenditure of public funds for the supply of such services. The decisions of the City Council under this Subdivision are appealable to the Board of Zoning Appeals which shall have the authority of final decision as to requests for variances.

2. The sub-divider shall prepare a plan and plat in conformance with all the requirements of this Chapter.

3. In substitution for Section 12.06, the Council, shall enter into an agreement known as a Developers Contract

which will detail what capital improvements are required, when they are to be installed, and whose responsibility the improvements shall become.

4. A notice to surrounding landowners and the township and City officers shall be sent upon receipt of an application for a variance under this Subdivision, in addition to public hearing, required by State law, will be held before the Council prior to the issuance of the permit.

5. If the proposed subdivision is outside the corporate boundaries of the City and the County, township or developer has not certified in writing that they will assume all responsibility for repair and maintenance of dedicated roadways until annexed to the City; or the County, or township has not certified in writing that it has the capacity for and will provide police and fire protection and on-site sewer system inspections to insure proper installation, the City Council may refuse to approve the subdivision.

6. A fee as set by the City Council shall be required for each variance application under this Subdivision. SECTION 9. Developers Agreement A Developers Agreement shall be completed prior to the recording of a new subdivision with Roseau County or the start of any construction. The Developers Agreement shall be signed by the appropriate representatives of the City and the Developer and any other parties as required by the City Council. The Developers Agreement shall outline the manner in which all the requirements of Article XVI. Subdivisions will be met. Failure to complete a Developers Agreement prior to recording of the subdivision or start of construction shall make any previous approvals for the subdivision issued by the City null and void. SECTION 10. Violation A Misdemeanor Every person violates a section, subdivision, paragraph or provision of this Chapter when he performs an act thereby prohibited or declared unlawful, or fails to act when such failure is thereby prohibited or declared unlawful, and upon conviction thereof, shall be punished as for a misdemeanor except as otherwise stated in specific provisions hereof.

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Article XIX. BUILDING REQUIREMENTS

Zoning District/ Housing Type

Lot Area (Min Sq Ft)

Lot Frontage

Front Yard

Rear Yard

Side Yard

Dwelling (Min Sq Ft per unit)

Accessory (Max Sq

Ft)

Min Width

Max Height

Original Townsite

One Family 5,000 50 25 20 5 950 20 2 1/2 Stories or

35'

Two Family 7,000 75 25 20 5 700 20 2 1/2 Stories or

35' Accessory 25 5 5 1,000 25

All Other Uses 7,000 75 25 20 5 2 1/2 Stories or

35'

General Residential

One Family 7,500 75 25 20 5 1,100 1,500 20 2 1/2 Stories or

35'

Two Family 10,000 75 25 20 5 950 1,500 20 2 1/2 Stories or

35'

Multi Family 18,000 100 25 20 5 600 2 1/2 Stories or

35' Accessory 25 5 5 see above 25 All Other Uses 14,000 75 75 20 5 25

Restricted Residential

One Family 15,000 100 25 35 25 1,400 1,500 20 2 1/2 Stories or

35'

Multi Family 5,000 per

unit 100 25 35 25 1,100 500 per

unit 2 1/2 Stories or

35' Accessory 25 35 25 see above 25

Multiple Unit Residential

Multiple Unit 5,000 per

unit 100 25 35 25 1,100 500 per

unit 2 1/2 Stories or

35'

One Family 15,000 100 25 35 25 1,400 1,500 20 2 1/2 Stories or

35' Accessory 25 35 25 see above 25

High Density

One Family 5,000 50 20 10 5 900 600 16 2 1/2 Stories or

35' Accessory 20 5 5 see above 25

Rural Landscape

One Family 10,000 150 25 35 15 1,100 1,800 20 2 1/2 Stories or

35'

Two Family 12,000 150 25 35 15 950 1,500 2 1/2 Stories or

35' Accessory 25 5 10 see above 25

Guidelines for Setbacks Front: Measured from Right of Way to building wall. Side: Measured from property line to building wall. Rear: Measured from property line to building wall. Propeties adjacent to an alley must measure from the alley right of way to the building wall.

Page 83: Greenbush City Council – Regular Council Meeting Monday

������� ���� ��������� ���������� ������� � !""#�$!����%$� !""& ��'��()*� (���+��",&-./�� '����%(���+��",&-./�� '���)0!�� 1123423514�15637�!�89:;<�=;<�=1>?15@3A=B�CD=754�'EFG�H7A@�IJK89:;<�=;<�=1>?4571>=B�CD=?37F11'EFG�HALL�IJKMNO�PQRSTUV�WXYUS�ZQ[�\Q]�RQUYR_U�XT�PTY[T�Q\�MaUUTNQY�ba_TNO�cTUT]YddZV�Ra_TN�RYUUQ�NeTRaYddZ�YNNTNN�e]QeT]_TN�Q[NafT�Q\�RaZ�dagaN�haXQ[�TiedaRa�NY[Q]Z�Y[XQ]aZO��jTT�YkYRXTflkQ]UTZ�cTUT]Yd�meaUaQUN�nopqrpstus�YUf�vpstpstuwxO��MaUUO�jYO�vqtOyoq�YddQhN�\Q]�XT�RaZ�Q�NeTRaYddZ�YNNTNN�e]QeT]Z�Q[NafT�Q\�RaZ�dagaN�\Q]�N]TT�Q]�]QYf�age]QzTgTUNV{[�QUdZ�haX�XT�RQUNTU�Q\�XT�QhUNXae�Q]�RQ[UZO� vqtOyoq�jW|}}W�m|�|ml~��M�|m�}M}�Wj�m�Wj�~}�M���b��lP��m��~l|�}jOl�g[UaRaeYdaZ�gYZ�RQUN][R�N]TT�Q]�]QYf�age]QzTgTUN�Q[NafT�aN��[]aNfaR_QU�haX�XT�RQUNTU�Q\�XT�Y�TRTfQhUNXaeV�Q]�a\�XT�e]QeT]Z�aN�dQRYTf�aU�[UQ]YUa�Tf�T]]aQ]ZV�XT�RQ[UZO��XTU�e]QeT]Z�aN�{]Q[X�haXaU�XTRQ]eQ]YT�dagaN�Q\�XT�g[UaRaeYdaZV�XT�g[UaRaeYdaZ�gYZ�N[{NT�[TUdZ�]Tag{[]NT�aNTd\�\Q]�Ydd�Q]�YUZ�eQ]_QU�Q\XT�RQN�Q\�XT�age]QzTgTU�\Q]�hXaRX�g[UaRaeYd�\[UfN�XYzT�{TTU�TieTUfTfV�{Z�dTzZaU�YU�YNNTNNgTU�[eQU�YUZe]QeT]Z�Y{[�U�QUV�{[�UQ�e]TzaQ[NdZ�YNNTNNTf�\Q]V�XT�age]QzTgTUO��Q�YNNTNNgTU�gYZ�{T�NQ�dTzaTf�[UdTNNXT�e]QeT]Z�Q�{T�YNNTNNTf�hYN�azTU�UQ_RT�YUf�XTY]aU�Q\�XT�age]QzTgTUN�[UfT]�NTR_QU�vqtOy�s�Y�XT�_gTXT�age]QzTgTU�hYN�Q]fT]TfV�YUf�N[{NT�[TUdZ�aU�YRRQ]fYURT�haX�XT�UQ_RTV�XTY]aUV�YUf�YeeTYd�]aXNVe]QzafTf�\Q]�[UfT]�NTR_QUN�vqtOyus�YUf�vqtOywsO��TRY[NT�XT�age]QzTgTU�aN�Q[NafT�XT�RaZV�a�aN�[UdaSTdZ�XT�RaZ�hQ[df�{T�Y{dT�Q�YNNTNN�XT�e]QeT]Z�\Q]�e[]eQNTN�Q\hYT]gYaU�age]QzTgTUNO��QhTzT]V�ZQ[�hadd�hYU�Q�RQUYR�ZQ[]�RaZ�YkQ]UTZ�Q�T�Y�dTYd�QeaUaQU�QU�XaN�gYkT]O��\�ZQ[�XYzT�\[]XT]��[TN_QUN�\Q]�XT�PTY[TV�\TTd�\]TT�Q�]TYRX�Q[O�WXYUS�ZQ[O���������������������������m�RT �uosOqsoOvsrubTdd �uosOrwoOuoyy�dYNN¡dgROQ]���hhhOdgROQ]PTY[T�Q\�MaUUTNQY�ba_TNsvo��UazT]NaZ�lzTU[T��TN�¢�jO��Y[dV�M��oosy��£¤¥�����¦�����¥��¥����§�§����������©�������¥�ª��«�¬�����§��¤�­�§����������®��������©����§¥������������­��¬�­���ª�����«¦��������©���©­¥§����°���­�����­���¥�����������ª����§¥�����©��§¥�©��¦��¥±���¥�­�¬����²��«³�|TNTY]RX¡dgROQ]�|TNTY]RX¡dgROQ]µ������³��TfUTNfYZV��QzTg{T]�qwV�qysw�w vy�lM�£�³�jXY]Tf¶|TNTY]RX�|TNTY]RX¡dgROQ]µ·�]TTU{[NX¡haSTdORQg��­����³�|TNTY]RX�¹[TN_QU�j[{gaNNaQU�º������¤�»­��¬����­�«¥��¥���WXYUS�ZQ[�\Q]�N[{ga�U�Y�]TNTY]RX��[TN_QU�Q�XT�PTY[T�Q\�MaUUTNQY�ba_TNO�WXT�PTY[T¼N�|TNTY]RX�jY��hadd�{TaU�hQ]SaU�QU�a�YN�NQQU�YN�eQNNa{dTO�

Page 84: Greenbush City Council – Regular Council Meeting Monday

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Page 85: Greenbush City Council – Regular Council Meeting Monday

ír-ae ¡4

u Propertybeyond ts cannrt b6 agsessed for extension of store sguerg,qvân ?hough uenefiÈeü rherebvqtdrtttate-may pay parr åî ä$;ouü of goneral rþserr¡e fund. -

I,tsy *?a fg61

Honor¡bls ln Bugrne fhoumsonttorth $Ès Fauå VfIåaEÐ Aetornoyi,ä3,b ì,ü,crnÊsota Butld*¡c$t. P¡ul I, I.'iånraosste "

-IUN 2 3 igr

,lO8-C .i.i,rr.,,1''1lil'Jr" "ç-/ \¡; .,

]a' ti

Ðoar 8årg

rn yeur åaator to ÂÈÈomeey Genorat H*¡.l&er F. I.*r¡¡delø

you eubu!,t ûrg 8o1trøo$.n6

rAtrs|'fb Tfllagc ncde Êo sonaÈrru¡e$ ard lnatstlggoro BOU€r8 ùo_pnoparly oontrol drelnaGa of,sr¡¡'f¡æ ,'*EËora åi¡ an ¿¡åe uhloh cneoryaöéos r¡núboth çtthta end boyond lts sunrotpai tlnlt-"- -

- sfhe propcrgy rphleh does r¡ot l,lc wlÈhlr¡Ëho uturletpal ilaoågs u*lt' èe bensflÈsd Ëo nnogue! c¡s0Ênt ae iad lyi.ns sr¡d bolne wtühnnths låmtts of the VllÈsge of Íüorth õË. paul,

^ -tPeqt of Èha preporty uhle¡r ehalt bebqæfåugdr_uhfeh åÉ nór ei,snta-dne llurraof Ètre Y!,llege of t{orth BB" pe¡¡t la wfthlnan adJaoenÈ Esd l,naorjloreted mnrntcÍ"pel,ltyoø

QmsÎI0tæçå. San Bhs to'ltlneþ of îEorth Bt. peul

if,sitTiå åËïiåås,fffiËgTH årTå,:i'ääËBroporBtonetE €€BÈ rllÈh ehs bensfldod proosrÈ.ytylng ard beån6 veâtbf,n tl¡s gåIlage ltniteT

48. €en thð Vtl.lage of, tlortb gt¡ peulaða¡88_ thc sntÍre eoeB õf, gbe eÈora eçsorlnEtaltratlon eque}}y agaÍ.ae8 tho

-bensgftrdpppgrty tyin-g -and fl€Sng w-åthln the ill.Lagepf. tho_y sannÐ9 a6s€as Èhs brenofita€d prop€Ëgyba3ng i¡syo¡rd gha Vt llege ltnåÈe?e

Page 86: Greenbush City Council – Regular Council Meeting Monday

þlr¡y tI t 1961Honor¡bh T" lugcnr TlronPcon -2o

r!. If t¡h¡ Vll.lrgo of, i'brth 8Ùr Peut Grnæt,B tl:l of th¡ b.nefltad ÐruPltty nor ctsot!of th¡ brmfltt¡ Ðruprlty ¡ror e¡gott

cost rnlnrG thc bræfl,tÊrt Droptrtyrlttl¡tht .atln coot rgelnrt th3 boæflt4t PmPcrÙyIvl¡r rd b¡fnr sltntn ü¡r Tlllrgs lf¡it¡r alil¿ñr õæ¡ortlon¡tr eo¡t of th¡ .atlrr pruJre!tñr õæ¡ortlon¡tr eo¡t of th¡ .atlrr D¡uJ¡etrhlcñ räuld hrr¡ þorn ra¡r¡srd egelnst bcmfltod

iäf*r åilå"t'it3"Ë.*:J*ffi#"l$iå'l"OPIiÍTON

1. No" Sre 0F' âüüy. Osrrr trptruùor 16, 19!91 196a,

coÞy enel.oacd. Tha ¡utlrarLty of eht Ylll¡ST Èö conetruct end

n¡lnt¡ln storu sHtBrB beyont lts earPo&ett llnlte¡ ¡mrount to

t.L tr t39"0?1r 8ubð" I (2lr tlocl not lnolr¡ir ¡utüo¡{ty to

eprotrlly r.lttt pro¡uülrt Þlüond gush ll¡ttr wra Ûhot¡Sb

¡uclr Dpr.rüy nry be bürtftrd thrrîby' '

2o þ C¡nnot glvf r æüttortcrl tû351r to thlr {trtttlonrIt lr tlrr ¡'r¡lr thrt only ¡lrloPnrty rblah lr aprl3llly brnrtìlt¡tÞy th¡ lnprovonont my bt apatallV estcss3á tber¡forr rrd übù

ûseesmsntE lcrld agsinrt enetr Plrsc of, PæP¡rÈy ænnot ¡rc¡eü

Shc noncy o$rlvalont of tho apcial bca¡flüe resultt'ng to th¡tproparty fmn ghe XnProTOË8nt. 8et Op. Atüyo Gßn.¡ toter Jr¡ly

It, 19tt (1956 Rop. lüû. lOOl. The Ylllrge counoll 1111 bc

f1nlü¡d by thls n¡I¡ ln aaaogstrr¡g thc aost of, ühq Lnprovrnrnü

upon bonofttcd prop.rtyo ldc 8. &?9'Ollr eg emrdet by t. 1961,

Go e6t. Obrloualy thc tütlro rost o¡nnot bc ess¡sa¡d rg¡[naù

cn¡Gh brnrfltod prop.rty tf thr bsarflte to norsu¡'¡d ær lcsrthrn euch totsl Go8ü"

?o ¡.I. E. S89"0flr re undsd by L" 1S1, Glc e68, euthorlsts

tho vlll,age to pny roueh pontlon of thr coet of tbr lupnovonrnt'

Page 87: Greenbush City Council – Regular Council Meeting Monday

llonor¡blo T. Eugono fhonpaon _l- I.ley Z?r fgól¡¡ thl oouristl nry dogornalnr frcn gcnorel rd velonu tex lælrso¡' trc¡ othor lor¡nuòE or fr¡rda of Èh¡ nratctprllüy rvollrbl,¡for t[e Prlrpogr. o ' 'r ff thr' ta oonry rratlrblo fortuah n¡¡?oÐ ln thr 8rn*al r.Er¡rTr fuadr Èhc vl!*lr¡l councll0¡y utr lt üo pry I Dropoætonatr Ê(}¡t of, thr c¡tln¡ ¡xroJoct¡aacuolng o aî €ouatl, th¡t tha trupruvrmnÈ rlll rorrìl ührgcnerrl publ{o lntamat. Cf. ,å5 ¡{tnn. lr 7s 47 lle uo L6,6,. copåoe of Èhe æborr oplnlone¡rc lr¡r¡rlth ¡nclosod.

TorV t¡nrly yourü

rllfin F. ¡.ÍtilÐltå¡ttorasy Gonm¡l

HGEtütuntnçr lItRI&r G. sttEs¡Ðor{

*cslctaat fËtomry Gen¡nl

Page 88: Greenbush City Council – Regular Council Meeting Monday
Page 89: Greenbush City Council – Regular Council Meeting Monday
Page 90: Greenbush City Council – Regular Council Meeting Monday

Resolution 2018-

Resolution Accepting Feasibility Report, Ordering Improvement and Preparation of Plans

WHEREAS, the city council held a public hearing on 2019 Assessment Job No 1- Watermain Replacement, the improvement of Old Hwy 11 WHEREAS, ten days’ mailed notice and two weeks’ published notice of the hearing will be given, and the hearing was held thereon on the 17th day of November, 2018, at which all persons desiring to be heard will have an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GREENBUSH, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the feasibility report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement. 2. Such improvement is hereby ordered as proposed. 3. Steve Emery with Widseth, Smith & Nolting, Inc is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement.

5. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds.

Adopted by the council this 17th day of November, 2018. _________________________________ Brenda Sather, Mayor ___________________________________ Anita Locken, Clerk-Treasurer

Page 91: Greenbush City Council – Regular Council Meeting Monday

2018 Proposed General Fund Budget 12/12/2018

Total Estimated Market Value 24,555,900 $29,586,500Taxable Market Value 20,194,700 $24,164,600Tax Capacity 229,150

2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

2019 W/wage changes

Revenues

31001- General Property Taxes 252,495.28 258,545.29 268,273.74 265,225.00 273,181.00 273,181.0031100- Special Assessments 2,518.80 945.15 0.00 1,000.00 1,000.00 1,000.0032110- Liquor Licenses 2,370.00 2,370.00 2,320.00 2,370.00 2,320.00 2,320.0032240- Pet License 160.00 30.00 0.00 100.00 100.00 100.0032260- Zoning Permit 25.00 150.00 25.00 50.00 50.00 50.0032270- Golf Cart/ATV Permit 165.00 125.00 170.00 200.00 100.00 100.0033401- Local Government Aid 254,589.73 255,111.00 130,564.50 261,128.00 261,501.00 261,501.0033418- Street Aid 0.00 10,086.00 5,023.50 0.00 0.00 0.0033429- PERA Aid 668.00 668.00 334.00 668.00 668.00 668.0034101- Community Center Rent 1,235.00 1,365.00 1,155.00 1,000.00 1,000.00 1,000.0034112- Farm Rent 3,080.00 4,504.50 3,712.50 4,504.50 3,712.50 3,712.5034113- Mosquito Control 4,689.74 4,754.10 4,457.15 4,500.00 4,500.00 4,500.0034115- Sale of Equip- Shop 189.00 4,042.15 442.20 0.00 0.00 0.0034116- Charges for Services- CC 82.35 23.19 38.37 100.00 100.00 100.0034310- Charges for Services- Shop 1,630.18 250.00 300.00 1,000.00 500.00 500.0034720- Pool Fees 26,943.24 24,817.28 26,166.77 22,000.00 25,000.00 25,000.0034780- Legion Park Camping Fees 1,855.00 3,391.00 2,325.00 2,000.00 2,000.00 2,000.0034800- Fire Contract Fee 28,000.00 28,000.00 28,000.00 28,000.00 28,000.00 28,000.0034820- Fire Call Fee 3,650.00 2,866.00 18,747.50 3,000.00 3,000.00 3,000.0034830- State Fire Relief 17,787.86 17,471.13 17,480.29 11,000.00 11,000.00 11,000.0034840- Ambulance Bay Rent 1,600.00 0.00 0.00 0.00 0.00 0.0035101- Fines and Forfeits 1,909.82 399.93 96.66 0.00 0.00 0.0036200- Misc Revenues 28,727.14 5,166.06 15,364.79 6,000.00 6,000.00 6,000.0036210- Interest Earnings 180.60 251.05 3,611.73 500.00 500.00 500.0039500- Election Fees 0.00 0.00 0.00 6.00 0.00 0.0039330- Equipment Lease 0.00 0.00 106,481.81 0.00 0.00 0.00Total Revenues 634,551.74 625,331.83 635,090.51 614,351.50 624,232.50 624,232.50

Expenditures

41110- CITY HALL -COMMUNITY CENTER Anita $22.78 per hr $25.00 per hr101- Wages and Salaries 44,579.19 46,016.64 45,478.11 47,000.00 48,500.00 52,000.00103- Part-Time Wages 4,323.20 4,661.95 4,861.11 4,620.00 4,800.00 4,800.00109- Council Wages 7,823.09 7,607.65 3,992.63 8,000.00 8,000.00 8,000.00121- Employer Cont - PERA 3,261.25 3,329.92 4,403.50 3,600.00 4,000.00 4,700.00122- Employer Contrib - FICA 4,523.29 4,483.38 4,564.01 4,600.00 4,700.00 5,000.00131- Employer Paid Insurance-Health - 458.00 5,038.00 5,500.00 5,500.00 5,500.00132- Employer Paid Insurance- Dental 2,035.20 2,017.06 1,808.40 2,000.00 2,000.00 2,000.00151- Workmens Compensation 319.33 474.14 365.16 400.00 400.00 400.00201- Operating Supplies 7,233.26 8,569.03 8,755.76 6,500.00 7,000.00 7,000.00301- Auditing Services 4,900.00 4,900.00 7,200.00 4,900.00 7,200.00 7,200.00304- Legal 1,160.95 925.00 2,406.25 1,500.00 1,500.00 1,500.00310- Assessor Services 3,564.00 3,664.00 3,698.00 3,700.00 3,700.00 3,700.00321- Telephone 1,051.91 1,131.17 1,090.55 1,400.00 1,400.00 1,400.00322- Postage 707.74 1,178.13 322.00 1,000.00 1,000.00 1,000.00326- Computer Support/Maint 900.00 752.00 1,077.00 1,000.00 1,000.00 1,000.00331- Training & Travel 742.78 238.40 462.78 1,500.00 1,500.00 1,500.00351- Publication 692.58 348.33 108.00 1,000.00 1,000.00 1,000.00361- Insurance 2,647.49 3,055.20 2,833.79 3,500.00 3,500.00 3,500.00381- Electric Service 5,064.56 3,504.73 3,337.92 5,000.00 4,000.00 4,000.00383- Gas- LP 133.95 493.73 1,661.74 2,000.00 2,000.00 2,000.00433- Dues & Subscriptions 1,420.55 1,420.20 1,408.20 1,500.00 1,500.00 1,500.00437- Miscellaneous 47,307.95 0.00 0.00 0.00 0.00 0.00440- Property Taxes 1,024.50 1,025.00 1,660.62 1,100.00 1,700.00 1,700.00520- Reserves 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00Total CITY HALL - COMMUNITY CENTER 150,416.77 105,253.66 111,533.53 116,320.00 120,900.00 125,400.00

Page 1

Page 92: Greenbush City Council – Regular Council Meeting Monday

2018 Proposed General Fund Budget 12/12/2018

2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

2019 W/wage changes

41410- ELECTION201- Operating Supplies 3,062.48 0.00 2,816.66 3,500.00 0.00 0.00Total Election Expenditures 3,062.48 0.00 2,816.66 3,500.00 0.00 0.00

41940- OTHER EXPENDITURES440- Property Taxes 1,814.00 1,558.00 1,382.00 1,600.00 1,600.00 1,600.00481- Mosquito Control 4,360.00 4,668.91 10,630.64 5,000.00 5,000.00 5,000.00483- Summer Rec 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00484- Holidays/Events 10,716.38 5,330.57 5,185.52 7,500.00 7,500.00 7,500.00Total Other Expenditures 19,390.38 14,057.48 19,698.16 16,600.00 16,600.00 16,600.00

42110- POLICE DEPARTMENT201- Operating Supplies 0.00 0.00 0.00 0.00 0.00 0.00480- Contractual Services 3,084.71 0.00 0.00 10,000.00 0.00 0.00Total POLICE DEPARTMENT 3,084.71 0.00 0.00 10,000.00 0.00 0.00

42210- FIRE DEPARTMENT103- Part-time Wages 0.00 0.00 2,045.38 0.00 0.00 0.00151- Workmens Compensation 3,123.06 3,218.14 1,675.40 4,000.00 4,000.00 4,000.00201- Operating Supplies 13,412.18 6,201.50 10,114.68 5,000.00 7,000.00 7,000.00208- Monthly Meeting Supplies 1,394.41 1,454.95 1,490.49 1,500.00 1,200.00 1,200.00221- Vehicle/Equip. Maint 10,448.90 17,364.56 6,088.39 3,000.00 3,000.00 3,000.00311- Safety Program 1,705.00 0.00 1,694.00 3,000.00 3,000.00 3,000.00321- Telephone 1,030.28 945.33 798.25 1,200.00 1,000.00 1,000.00331- Training & Travel 0.00 318.40 1,760.00 3,000.00 1,500.00 1,500.00361- Insurance 2,689.22 3,244.85 3,495.70 4,000.00 4,000.00 4,000.00381- Electric Service 2,327.83 2,317.95 2,280.09 2,500.00 2,500.00 2,500.00383- Gas- LP 1,011.66 2,099.32 5,847.18 7,000.00 7,000.00 7,000.00386- Vehicle Fuel 1,280.36 926.65 2,548.18 2,000.00 2,000.00 2,000.00433- Dues & Subscriptions 123.00 133.00 30.00 250.00 250.00 250.00460- Uniforms 3,971.45 157.00 2,340.00 3,000.00 3,000.00 3,000.00540- Reserves 13,000.00 13,000.00 22,202.80 13,000.00 13,000.00 13,000.00Total FIRE DEPARTMENT 55,517.35 51,381.65 64,410.54 52,450.00 52,450.00 52,450.00

42290- FIRE RELIEF ASSOCIATION401- Miscellaneous (STATE AID) 17,787.86 17,471.13 17,480.29 11,000.00 11,000.00 11,000.00Total FIRE RELIEF ASSOCIATION 17,787.86 17,471.13 17,480.29 11,000.00 11,000.00 11,000.00

43001- PUBLIC WORKS/STREET DEPT Shaun $22.78 per hr $23.78 per hr101- Wages and Salaries 44,159.66 47,719.12 45,785.38 47,000.00 48,500.00 50,000.00103- Part-Time Wages 8,552.71 10,533.88 14,442.95 9,900.00 10,500.00 10,500.00121- Employer Cont - PERA 3,251.36 3,441.62 3,152.56 3,600.00 3,700.00 3,800.00122- Employer Contrib - FICA 3,960.21 4,372.46 4,578.69 4,400.00 4,500.00 4,700.00131- Employer Paid Insurance- Health - 458.00 5,038.00 5,500.00 5,500.00 5,500.00132- Employer Paid Insurance- Dental 810.12 803.26 721.16 1,400.00 900.00 900.00151- Workmens Compensation 2,270.24 3,287.64 1,787.40 2,500.00 2,500.00 2,500.00201- Operating Supplies 21,170.83 40,287.55 41,618.09 27,800.00 28,000.00 28,000.00221- Vehicle/Equip. Maint 4,345.15 12,348.88 11,726.18 9,000.00 2,700.00 2,700.00226- Traffic Signs 8,602.06 549.12 1,828.41 500.00 500.00 500.00321- Telephone 1,250.83 1,020.99 109.77 0.00 0.00 0.00351- Publication 0.00 0.00 72.00 100.00 100.00 100.00361- Insurance 3,669.15 3,184.85 2,330.83 5,000.00 4,000.00 4,000.00381- Electric Service 2,336.21 2,531.94 2,064.97 1,000.00 1,000.00 1,000.00383- Gas- LP 521.93 2,686.12 2,234.82 1,000.00 2,000.00 2,000.00386- Vehicle Fuel 5,267.62 7,604.67 8,378.34 12,000.00 8,000.00 8,000.00401- Miscellaneous 0.00 21,337.59 104,478.81 0.00 0.00 0.00460- Uniforms 217.97 309.93 358.93 200.00 200.00 200.00520- Reserves 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00540- Other Equipment 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00 6,000.00599-Lease 0.00 0.00 8,644.32 8,644.32 26,058.83 26,058.83Total PUBLIC WORKS/STREET DEPT 117,386.05 169,477.62 266,351.61 146,544.32 155,658.83 157,458.83

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2018 Proposed General Fund Budget 12/12/2018

2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

2019 W/wage changes

43002-City/County Maint Facility321- Telephone 0.00 0.00 1,859.04 1,400.00 2,200.00 2,200.00381- Electric Service 0.00 298.08 4,914.10 3,000.00 5,000.00 5,000.00383- Gas- LP 0.00 1,017.54 1,516.56 4,000.00 3,000.00 3,000.00437- Shop Payment to County 0.00 0.00 0.00 20,000.00 20,000.00 20,000.00Total City/County Maint Facility 0.00 1,315.62 8,289.70 28,400.00 30,200.00 30,200.00

43121- Street Repairs201- Operating Supplies 58,792.17 0.00 77,508.00 61,974.18 69,639.67 63,339.67Total Street Repairs 58,792.17 0.00 77,508.00 61,974.18 69,639.67 63,339.67

43160- STREET LIGHTS381- Electric Service 18,815.82 19,249.02 17,773.15 18,500.00 20,000.00 20,000.00Total STREET LIGHTS 18,815.82 19,249.02 17,773.15 18,500.00 20,000.00 20,000.00

45122- CITY PARKS103- Part-Time Wages 2,896.55 3,632.51 4,623.05 3,300.00 3,400.00 3,400.00151- Workmens Compensation 43.85 128.14 222.64 50.00 300.00 300.00201- Operating Supplies 5,051.92 2,985.12 8,754.08 7,500.00 5,000.00 5,000.00361- Insurance 3,505.65 3,280.85 4,584.79 4,000.00 4,600.00 4,600.00381- Electric Service 2,766.78 2,573.33 2,378.24 3,000.00 3,000.00 3,000.00386- Vehicle Fuel 790.36 922.84 436.28 1,000.00 1,000.00 1,000.00440- Property Taxes 550.00 550.00 550.00 500.00 550.00 550.00520- Buildings & Structures 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00530- Reserves 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00Total CITY PARKS 17,605.11 16,072.79 23,549.08 21,350.00 19,850.00 19,850.00

45124- SWIMMING POOL103- Part-Time Wages 20,764.55 15,098.18 19,618.09 23,000.00 23,000.00 23,000.00122- Employer Contrib - FICA 1,738.97 1,305.55 1,767.01 1,800.00 1,800.00 1,800.00151- Workmens Compensation 910.27 1,044.16 1,000.00 1,000.00 1,000.00 1,000.00201- Operating Supplies 9,786.06 14,087.14 38,999.91 10,000.00 10,000.00 10,000.00321- Telephone 159.85 459.86 333.78 150.00 500.00 500.00331- Training & Travel 1,893.15 475.00 1,562.50 500.00 1,000.00 1,000.00361- Insurance 1,971.65 1,908.85 3,527.39 2,500.00 3,500.00 3,500.00381- Electric Service 2,293.17 2,157.79 1,997.75 2,500.00 2,500.00 2,500.00383- Gas - LP 3,634.77 4,783.10 5,073.39 3,500.00 3,500.00 3,500.00390- Chemicals 8,656.89 9,842.50 9,109.22 9,000.00 9,000.00 9,000.00450- Licenses/Permits 650.00 720.00 720.00 550.00 720.00 720.00460- Uniforms 302.00 742.30 297.00 500.00 500.00 500.00530- Reserves 13,000.00 13,000.00 13,000.00 13,000.00 13,000.00 13,000.00540- Other Equipment 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00Total SWIMMING POOL 70,761.33 70,624.43 102,006.04 73,000.00 75,020.00 75,020.00

45125- Golf Course201- Operating Supplies 7,000.00 7,000.00 7,000.00 7,000.00 7,000.00 7,000.00Total GOLF COURSE 7,000.00 7,000.00 7,000.00 7,000.00 7,000.00 7,000.00

45128- ICE RINKS201- Operating Supplies 0.00 480.02 1,854.59 200.00 600.00 600.00361- Insurance 443.40 418.85 519.10 600.00 600.00 600.00365-Building Lease 1,500.00 500.00 500.00 500.00 500.00 500.00381- Electric Service 227.86 261.04 161.61 250.00 250.00 250.00383- Gas - LP 223.00 206.23 417.53 600.00 600.00 600.00Total ICE RINKS 2,394.26 1,866.14 3,452.83 2,150.00 2,550.00 2,550.00

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Page 94: Greenbush City Council – Regular Council Meeting Monday

2018 Proposed General Fund Budget 12/12/2018

2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

2019 W/wage changes

45501- LIBRARY201- Operating Supplies 3,216.21 944.05 1,322.60 1,000.00 1,000.00 1,000.00361- Insurance 1,282.65 1,163.85 952.10 1,500.00 1,000.00 1,000.00383- Gas- LP 0.00 1,097.23 1,661.76 5,000.00 3,000.00 3,000.00401- Miscellaneous 0.00 38,638.01 0.00 0.00 0.00 0.00480- Contractual Services 14,065.00 14,768.00 15,063.00 15,063.00 15,364.00 15,364.00601- Principal 11,775.00 0.00 0.00 0.00 0.00 0.00611- Interest 324.00 0.00 0.00 0.00 0.00 0.00Total LIBRARY 30,662.86 56,611.14 18,999.46 22,563.00 20,364.00 20,364.00

48000- ECONOMIC DEVELOPMENT401- Miscellaneous 2,250.00 0.00 0.00 3,000.00 3,000.00 3,000.00Total ECONOMIC DEVELOPMENT 2,250.00 0.00 0.00 3,000.00 3,000.00 3,000.00

48300 Fire Protection Fees950-Fire Protection Fees 15,000.00 15,000.00 20,000.00 20,000.00 20,000.00 20,000.00

Total Expenditures 589,927.15 545,380.68 760,869.05 614,351.50 624,232.50 624,232.50

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Page 95: Greenbush City Council – Regular Council Meeting Monday

2018 Proposed Budgets for Miscellaneous Funds 12/7/2018

206- General Fund Reserves2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

Revenues33631- CC Reserves 0.00 5,000.00 5,000.00 0.00 0.0033633- PW Reserves 1,000.00 1,000.00 1,000.00 0.00 0.0033634- PW Equip Reserves 6,000.00 6,000.00 6,000.00 0.00 0.0033635- Parks Building Reserves 1,000.00 1,000.00 1,000.00 0.00 0.0033636- Parks Reserves 1,000.00 1,000.00 1,000.00 0.00 0.0033637- Pool Reserves 13,000.00 13,000.00 13,000.00 0.00 0.0033638- Pool Equip Reserves 5,000.00 5,000.00 5,000.00 0.00 0.0036200- Fitness Center 6,000.00 0.00 459.04 0.00 0.00Total Revenues 33,000.00 32,000.00 32,459.04 0.00 0.00

Expenditures2,849.56 36,000.00 0.00 0.00 0.00

Total Expenditures 2,849.56 36,000.00 0.00 0.00 0.00

207 - RBEG Revolving Loan Fund2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

Revenues36200-Misc Revenue 100.00 0.00 100.00 0.00 0.0036250- Far North Foods Payment 1,189.90 1,400.00 2,135.07 2,510.52 2,510.5236251- DRB Payment 2,897.96 2,898.96 2,898.96 2,898.96 2,898.9636252- Novacek Pharmacy 2,139.15 1,965.00 2,640.00 2,103.72 2,103.7236253- Thrivent 1,627.68 1,492.04 1,627.68 1,627.68 678.2036254- Lori Foster 1,669.69 1,062.53 758.95 1,821.48 1,821.4836255- Greenbush Ace 800.00 1,200.00 1,100.00 1,030.68 1,030.6836256- Blossom & Boards 0.00 1,300.00 1,100.00 1,230.72 1,230.7236257- Corey Christianson 0.00 0.00 0.00 0.00 2,444.16Total Revenues 10,424.38 11,318.53 12,360.66 13,223.76 14,718.44

Expenditures41940-201- Operating Expenses 12,352.00 360.00 23,949.48 0.00 0.00Total Expenditures 12,352.00 360.00 23,949.48 0.00 0.00

215 - PD DARE Fund2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

Revenues36200- Contributions & Donations 0.00 0.00 0.00 0.00 0.00Total Revenues 0.00 0.00 0.00 0.00 0.00

Expenditures41940-201- Operating Expenses 882.51 134.61 517.36 500.00 500.00Total Expenditures 882.51 134.61 517.36 500.00 500.00

221 - FD Special Revenue Fund2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

Revenues36231- Contributions & Donations 100.00 0.00 0.00 250.00 250.0036232- FD Memorials 240.00 420.00 410.00 500.00 500.00Total Revenues 340.00 420.00 410.00 750.00 750.00

Expenditures41940-201- Operating Expenses 0.00 0.00 0.00 100.00 100.00Total Expenditures 0.00 0.00 0.00 100.00 100.00

223 - FD Special Project/Equip Fund2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

Revenues33632- FD Reserves 13,000.00 13,000.00 13,000.00 13,000.00 13,000.0036200- Misc Revenues 17,323.83 11,304.30 25,662.80 2,000.00 2,000.00Total Revenues 30,323.83 24,304.30 38,662.80 15,000.00 15,000.00

Expenditures41940-201- Operating Expenses 28,941.20 10,618.65 112,837.80 2,000.00 2,000.00Total Expenditures 28,941.20 10,618.65 112,837.80 2,000.00 2,000.00

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Page 96: Greenbush City Council – Regular Council Meeting Monday

2018 Proposed Budgets for Miscellaneous Funds 12/7/2018

601 - Water Fund2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

Revenues31001- Property Taxes 20,196.76 38,973.94 51,205.89 30,000.00 35,000.0034111- Charges for Services 0.00 0.00 0.00 50.00 50.00Bond for Project NO 1 646,289.46 592,157.40 1,009,630.50 0.00 0.0036200- Misc Revenue 0.00 30.00 758.28 0.00 0.0037170- Water Sales 160,248.62 165,896.16 167,213.80 177,000.00 181,000.0037171- MN Water Fee 1,700.72 1,726.75 1,608.75 1,700.00 1,700.0037172- Water Protection fees 15,000.00 15,000.00 20,000.00 20,000.00 20,000.0037173- Bus Tax 2,533.61 2,502.12 2,532.86 2,600.00 2,600.0037174- Water Dispenser Sales 7,753.74 10,138.24 20,692.50 8,000.00 20,000.0037175- Water Infrastructure Fee 32,064.04 33,198.82 30,538.87 32,000.00 32,000.00Total Revenues 885,786.95 859,623.43 1,304,181.45 271,350.00 292,350.00

Expenditures49400-101- Full-Time Wages 20,781.53 20,871.93 21,641.14 21,000.00 21,700.0049400-121- Employer Cont- PERA 1,468.06 1,573.69 1,701.54 1,600.00 1,650.0049400-122- Employer Contrib- FICA 1,505.40 1,547.03 1,654.18 1,600.00 1,700.0049400-131- Employer Paid Insurance- Health 0.00 229.00 2,519.00 2,750.00 2,750.0049400-132- Employer Paid Insurance-Dental 405.12 401.65 360.58 700.00 500.0049400-151- Workmens Compensation 2,177.84 1,697.39 860.70 2,200.00 2,000.0049400-201- Operating Supplies 26,024.91 34,487.17 36,152.86 25,000.00 25,000.0049400-303 Engineering Fees 75,379.62 16,103.63 122,336.12 0.00 0.0049400-321- Telephone 991.85 1,002.02 898.75 1,050.00 1,050.0049400-322- Postage 573.77 437.06 525.11 600.00 600.0049400-331- Training & Travel 871.96 0.00 604.97 1,000.00 1,000.0049400-351- Publication 360.00 576.00 1,489.80 500.00 500.0049400-361- Insurance 2,895.14 2,870.85 2,769.94 3,000.00 3,000.0049400-381- Electric Service 8,311.01 9,028.78 8,733.60 9,000.00 9,000.0049400-383- Gas-LP 0.00 561.84 106.88 2,000.00 2,000.0049400-390- Chemicals 4,976.60 11,496.80 7,678.15 7,000.00 12,000.0049400-433- Dues & Subscriptions 281.70 287.10 0.00 300.00 300.0049400-450- Licenses & Permits 2,161.00 1,988.00 1,988.00 2,100.00 2,100.0049400-531- Project No 1 482,999.85 24,412.65 930,107.00 0.00 0.0049400-550- Reserves 0.00 0.00 0.00 33,500.00 33,500.0049400-601- Principal 101,442.50 763,740.12 118,183.29 118,183.29 132,477.4349400-611- Interest 27,823.16 33,551.72 26,318.36 26,273.97 26,752.7049400-000- Replacement Fund 0.00 0.00 9,000.00 9,000.00 9,000.0049400-906- Bus Tax 2,636.00 2,558.00 2,716.00 2,600.00 2,600.0049400-909- Notification Fees 151.26 104.67 75.04 200.00 200.0049400-910- Auto Billing Fee 66.61 39.96 33.30 80.00 80.00Total Expenditures 764,284.89 929,567.06 1,298,454.31 271,237.26 291,460.13

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Page 97: Greenbush City Council – Regular Council Meeting Monday

2018 Proposed Budgets for Miscellaneous Funds 12/7/2018

602- Sewer Fund2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

Revenues31001- Property Taxes 11,442.65 11,797.24 12,438.07 10,000.00 10,000.0034111- Charges for Services 0.00 0.00 0.00 300.00 300.0036200- Other Revenue 40.00 0.00 0.00 0.00 0.0037210- Sewer Sales 113,522.66 115,301.54 104,702.75 110,000.00 115,000.00Total Revenues 125,005.31 127,098.78 117,140.82 120,300.00 125,300.00

Expenditures49450-101- Full-Time Wages 20,365.83 20,863.73 21,432.90 21,000.00 21,700.0049450-121- Employer Cont- PERA 1,468.07 1,556.49 1,555.92 1,600.00 1,650.0049450-122- Employer Contrib- FICA 1,505.38 1,547.03 1,654.17 1,600.00 1,700.0049450-131- Employer Paid Insurance- Health - 229.00 2,519.00 2,750.00 2,750.0049450-132- Employer Paid Insurance-Dental 405.00 401.61 360.58 700.00 500.0049450-151- Workmens Compensation 2,177.85 1,697.39 860.70 2,200.00 2,000.0049450-201- Operating Supplies 50,566.18 14,904.60 31,161.43 20,000.00 20,000.0049450-324- Postage 548.78 552.97 469.13 600.00 600.0049450-331- Training & Travel 23.00 0.00 0.00 1,000.00 1,000.0049450-361- Insurance 1,343.65 2,571.85 2,762.36 2,500.00 2,800.0049450-381- Electric Service 2,472.39 2,266.51 2,511.79 3,000.00 3,000.0049450-390- Chemicals 636.50 1,709.00 1,271.00 4,000.00 4,000.0049450-450- Licenses & Permits 345.00 368.00 345.00 1,600.00 1,600.0049450-460- Uniforms 162.96 191.93 0.00 200.00 200.0049450-480- Contractual Services 28,195.00 14,742.40 19,765.00 20,000.00 20,000.0049450-550- Reserves 0.00 0.00 0.00 15,000.00 15,000.0049450-601- Principal 11,340.53 11,816.83 12,313.14 12,313.14 12,842.6049450-611- Interest 7,726.47 7,250.16 6,753.86 6,753.86 6,224.3949450-909- Notification Fees 151.24 104.68 75.01 200.00 200.0049450-910- Auto Billing Fee 66.69 39.98 33.31 80.00 80.00Total Expenditures 129,500.52 82,814.16 105,844.30 117,097.00 117,846.99

603 - Sanitation Fund2016 Actual 2017 Actual 2018 Actual 2018 Budget 2019 Proposed

Revenues36200- Miscellaneous 213.61 60.00 0.00 0.00 0.0037310- Garbage Fees 87,472.20 87,994.75 81,025.20 87,000.00 88,000.0037320- Landfill Fees 2,051.34 1,872.57 1,780.48 2,000.00 2,000.0037330- Res Tax 5,501.07 5,528.09 5,152.35 6,000.00 6,000.0037340- Bus Tax 4,392.87 4,530.77 4,072.86 4,000.00 4,500.0039106- Appliance Fees 674.28 342.00 253.00 400.00 400.0039107- Concrete Disposal 87.50 0.00 0.00 100.00 100.00Total Revenues 100,392.87 100,328.18 92,283.89 99,500.00 101,000.00

Expenditures49500-201- Operating Fees 207.34 488.88 423.16 3,000.00 500.0049500-322- Postage 456.68 408.02 450.35 600.00 600.0049500-351- Publication 0.00 0.00 0.00 100.00 100.0049500-480- Solid Waste Contract 81,600.00 81,600.00 75,700.00 81,600.00 87,000.0049500-904- Bus Tax 4,598.00 4,628.00 4,299.00 4,000.00 4,500.0049500-905- Res Tax 5,318.00 5,330.00 5,395.00 6,000.00 5,500.0049500-910- Auto Billing Fee 66.70 40.06 33.39 80.00 80.0049500-930- Recycling Fee 9.00 0.00 0.00 600.00 0.0049500-940- Landfill Fees 1,345.75 1,733.67 1,890.23 2,000.00 2,000.00Total Expenditures 93,601.47 94,228.63 88,191.13 97,980.00 100,280.00

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Page 98: Greenbush City Council – Regular Council Meeting Monday

RESOLUTION NO. 2018-

RESOLUTION APPROVING FINAL 2019 BUDGETS FOR THE GENERAL FUND AND OTHER MISCELLANEOUS FUNDS

WHEREAS, The City Council of the City of Greenbush is the governing body of the City of Greenbush NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF GREENBUSH, MINNESOTA THAT: the Budgets for 2019 in the amounts detailed below are hereby accepted and approved: FUND Revenues Expenditures

GENERAL FUND $624,232.50 $624,232.50 RBEG REVOLVING LOAN FUND $14,718.44 $0.00 PD DARE FUND $0.00 $500.00 FD SPECIAL REVENUE FUND $750.00 $100.00 FD SPECIAL PROJECT/EQUIPMENT FUND $15,000.00 $2,000.00 WATER FUND $292,350.00 $291,460.13 SANITATION FUND $101,000.00 $100,280.00 SEWER FUND $125,300.00 $117,846.99

Adopted this 17th day of December, 2018 by the City Council of the City of Greenbush. ____________________________________ Mayor ATTEST: ____________________________________ Clerk-Treasurer

Page 99: Greenbush City Council – Regular Council Meeting Monday

Resolution No 2018-

Resolution Approving Final 2018 Tax Levy, Collectible in 2019

Be it resolved that the City of Greenbush, County of Roseau, Minnesota, that the following sums of money be levied for the current year, collectible in 2019, upon taxable property in the City of Greenbush, for the following purposes: General Fund Expenses and Sewer Department G.O. Bond General Fund Levy $273,181.00 2006 Sewer Bonds Levy $ 12,843.00

Total Levy $286,024.00 The city clerk is hereby instructed to transmit a certified copy of this resolution to the county auditor of Roseau County, Minnesota. Adopted by the city council on December 17, 2018 _____________________ Mayor Attest: _____________________ City Clerk

Page 100: Greenbush City Council – Regular Council Meeting Monday

The Greenbush City Council held a public hearing to consider, and possibly adopt, the proposed assessment for 2018 Assessment Job No 1- Watermain Replacement on October 30, 2018 at the Greenbush Library Conference Room at 5:30 pm. Members present: Council Members Brenda Sather, Christine Foss, Eric Etherington Others Present: Steve Emery, Dustin Fanfulik, Jared Foss, Terryl Erickson, Anita Locken Meeting was called to order at 5:30 pm. The purpose of this meeting is to consider, and possibly adopt, the proposed assessment for 2018 Assessment Job No 1- Watermain Replacement. The area proposed to be assessed for such improvements is as follows:

Area’s Proposed to be Assessed (Area 1) Area’s Proposed to be Assessed (Area 2) Klefstad’s Second Addition: Klefstad’s Third Addition: Block 1, Lots 1-12 Block 2, Lots 1-12 Block 2, Lots 1-12 Block 3, Lots 1-6 Block 3, Lots 1-12 Block 5, Lots 1-12 Block 4, Lots 1-6

West Greenbush: Pulcznskis Addition: Block 7, Lots 13-24 Block 1, Lots 1-12 Block 8, Lots 1-12 Block 2, Lots 1-12 Block 9, Lots 1-12 Block 3, Lots 1-12 Block 10, Lots 13-24 Hereim’s Addition: Auditor’s Plat No 12: Block 1, Lots 1-10 Lot 2

The council proposes to proceed under the authority granted by Chapter 429 M.S.A. City engineer Dustin Fanfulik recapped the project. Total cost was $910,596.02. The city received a grant of $775,647.00. That leaves a total of $134,949.02 to be assessed. The cost per foot on these assessments will be $28.97 per front foot. The proposed assessment was $77.98 per front foot. Terryl Erickson was in asking why she was being assessed. She did not realize the new watermain in front of her was bored and not open cut. She was ok with the assessment after the situation was explained. Jared Foss said he was happy with the savings that the grant gave on the assessments and that his water pressure was better. M/S/P Eric Etherington/Christine Foss to adopt Resolution 2018-14 Resolution Adopting Assessment including the parcels with deferments. In Favor- Brenda Sather, Christine Foss, Eric Etherington Upcoming Meetings:

Regular Council Meetings: at 5:30 pm on Nov 19th, Dec 17th and Tuesday January 22nd

Truth-in-Taxation Meeting: December 17th at 6:00 pm Meeting was adjourned at 5:48 pm.

Brenda Sather Anita Locken Mayor Clerk-Treasurer

Page 101: Greenbush City Council – Regular Council Meeting Monday

The Greenbush City Council held a special meeting for the purpose of canvassing the November 6th election results and to host a public meeting to discuss the potential 2019 Main Street Project on November 14, 2018 at the Greenbush Community Center at 5:30 pm. Members present: Council Members Brenda Sather, Christine Foss, Eric Etherington, Scott Waage Others Present: Steve Emery, Dustin Fanfulik, Todd Gjovik, Gary Trangsrud, Anita Locken Meeting was called to order at 5:30 pm. The purpose of this meeting is to canvass the November 6th election results and to host a public meeting to discuss the potential 2019 Main Street Project. Canvass Election Results

Voting Results in the Precincts of the City of Greenbush in Roseau County in the State of Minnesota

at the General Election held Tuesday, November 06, 2018

Compiled from the Official Returns Summary of Election Day Statistics City of Greenbush

Number of persons registered as of 7 a.m. 469 Number of persons registered on Election Day 35 Number of accepted regular, military, and overseas absentee ballots and mail ballots 51 Number of accepted federal office only absentee ballots 0 Number of presidential absentee ballots 0 Total number of persons voting 390

Office: Mayor (City of Greenbush) County: Roseau Precinct Brenda K. Sather Write In-

Bernard Gonshorowski

0060 : Greenbush 351 1

Office: Council Member ( 2 Positions ) (City of Greenbush) County: Roseau Precinct Christine Foss

Write In-

Shawn Walsh Write In-

Dwight Hasson Write In-

Alan Truscinksi 0060 : Greenbush 343 4 2 2 Precinct Write In-

Matt Williamson Write In-

Monte Graff Write In-

Denis Kjos Write In-

Danny Mooney 0060 : Greenbush 1 1 1 1 Precinct Write In-

Bernard Gonshorowski

Write In- Charlie Kaphahn

Write In- Scott Waage

Write In- Roger Lorenson

0060 : Greenbush 1 1 1 1 Precinct Write In-

Eric Heggedal Write In-

Write In-

Write In-

0060 : Greenbush 1

Page 102: Greenbush City Council – Regular Council Meeting Monday

M/S/P Scott Waage/Eric Etherington to accept the election results as presented. In Favor- Brenda Sather, Christine Foss, Eric Etherington, Scott Waage 2019 Main Street Project Council was presented the updated cost estimates for the 2019 Main Street Project. These costs are for the 2 blocks between MN Ave W and State Hwy 11. The estimated cost for watermain is $212,800.00, street reconstruction including sidewalks is $550,826.82 and street lighting is $87,659.69. The total estimated cost is $851,286.50. At this time this project is not eligible for MN PFA funding. Even if the city did receive funds from MN PFA, they would not pay for all of the street and sidewalk or the street lighting. Shortly before today’s meeting Clerk-Treasurer Locken found out that there are grant opportunities through MN DEED for the streetscape portion of this project. The grant could provide up to $600,000 for the sidewalks, planters, business rehabilitation etc. The application for this grant would be in November of 2019. That would push the project back to 2020. There are concerns from business owners as to how expensive this project is and how much of the project they would be expected to be assessed. A letter is to be sent to the business owners giving them an update on what information was discussed. Upcoming Meetings:

⋅ Regular Council Meetings: at 5:30 pm on Nov 19th, Dec 17th and Tuesday January 22nd ⋅ Truth-in-Taxation Meeting: December 17th at 6:00 pm

Meeting was adjourned at 6:21 pm. Brenda Sather Anita Locken Mayor Clerk-Treasurer

Page 103: Greenbush City Council – Regular Council Meeting Monday

The regular meeting of the Greenbush City Council was held November 19, 2018 in the Greenbush Library Conference Room at 5:30 pm. Members present: Council Members Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage Others Present: Steve Emery, Dustin Fanfulik, Shaun Jevne, Anita Locken Meeting was called to order at 5:30 pm. River’s Edge Liquors Alan Truscinski was not in attendance so council did not discuss this matter. Elderbush Request M/S/P Christine Foss/Dennis Filer to approve $500 towards the Elderbush Christmas party. These funds are to come from the donation fund. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage Hoffman, Phillip & Knutson Audit Contract Our auditing contract with Hoffman, Phillip and Knutson expires this year. They are offering a new contract to the city at $5,500 per year for a 3-year contract or $5,300 per year for a 5-year contract. M/S/P Scott Waage/Christine Foss to enter into a 5-year contract with Hoffman, Phillip and Knutson for auditing services. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage 2019 Fireworks Premier Pyrotechnics is offering a deal on 2019 fireworks if they are prepaid. Last year we prepaid $5,000. They did charge us for the insurance certificate that we need to provide to our insurance. Other fireworks vendors in MN are booked for the 2019 show. One outfit that might be worth checking into is Northern Lighters. They are a non-profit organization that puts all of your money into the fireworks display. M/S/P Scott Waage/Eric Etherington to approve prepaying $5,000 to Premier Pyrotechnics for the 2019 fireworks display. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage Grants: Community Thrive & Small Cities Development Housing Rehabilitation The city has been selected as one of the finalists for the Community Thrive grant through NW MN Foundation (NWMF). They will be coming to Greenbush for a site visit on December 11th. The award amount for this grant is $100,000 along with other services through NWMF. These funds can be used for main street improvements, marketing etc. John Wynne has completed a housing rehabilitation grant application through the small cities development grant program. This program is through MN DEED. This application could be held off to be included with the grant application for Main Street.

Page 104: Greenbush City Council – Regular Council Meeting Monday

NW Regional Library Board Member Reappointment M/S/P Christine Foss/Dennis Filer to reappoint Judy Pulczinski to the NW Regional Library board. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage Final Pay Request for 2018 Water Project All of the punch list items have been completed for the 2018 water project. The holes in the yard at 237 6th St N have been filled in. M/S/P Scott Waage/Christine Foss to approve the final pay request from Spruce Valley Corporation for the 2018 Water Project. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage 1997 Ford Pickup/Building Materials Bids The bid advertisement never made it into the paper so bids will be brought to the next regular council meeting. Zoning Ordinance Violation and Proposed Changes Oleg Golovkine is working on removing the building he built on Trina Gust’s property. He was told that he needs to get a permit if he is going to build anything. Council was ok with the proposed revision to the zoning ordinance except they would like to see the property owners have up to 30 days to remedy any violations. A public hearing for the ordinance revision can be held in January. Potential 2019 Water Projects Council was presented the Report of Feasibility for the 2019 Old Hwy 11 Watermain Replacement project. The total estimated project cost is $685,495.30. $225,190.28 is the assessable portion of this project. That gives properties owners an estimated assessment rate of $55.00 per front foot. There are some properties outside city limits that can’t be assessed because of the fact they are outside city limits. Council would like more information as to why they can’t be assessed. M/S/P Christine Foss/Scott Waage to approve the Report of Feasibility for the 2019 Old Hwy 11 Watermain Replacement project and to set the preliminary assessment public hearing for December 17th at 5:00 pm. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage M/S/P Dennis Filer/Eric Etherington to hold off on the Main Street project until 2020 and to apply for the MN DEED grant for the streetscapes and business rehab. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage The Main Street project is going to be updated for the MN Department of Health project priority list. It was found that there is a stub watermain on Oak Street that needs to be looped. In order to loop that the project will be extended from the north end of Main Street along CSAH #4 to Oak Street. Another project that could be added to the 2019 watermain replacement project is changing well #3 to a submersible pump and removing the wellhouse. Robotics Using Old City Shop Mayor Sather, Council Member Foss, Public Works Director Jevne and Clerk-Treasurer Locken met with the Robotics advisors. A proposed agreement has been drawn up. The proposed agreement has been reviewed by the MN League of MN Cities Insurance Trust. The Robotics team will be monitoring the cardboard recycling instead of the city hiring any one to monitor it. In exchange the city will pay all of the electricity costs for the building. The internet service is

Page 105: Greenbush City Council – Regular Council Meeting Monday

being donated by Wikstrom. The LP costs will be shared between the city and the school district. Part of the agreement is a drawing of what space is utilized by who. The school board will need to approve the agreement. The Robotics team has started cleaning the old shop. M/S/P Christine Foss/Eric Etherington to approve the Old City Shop Use Agreement as presented. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage Potential change to the Clerk-Treasurer Position Still working on job descriptions. Mayor Sather and Clerk-Treasurer Locken are meeting tomorrow to finalize the job descriptions. Mayor Sather would like to have everything ready for the December council meeting. Cardboard Recycling Still waiting for the bin to be delivered. FY 2019 Proposed Budget The proposed budget was provided to council for review. No changes from council were suggested. The final budgets will need to be approved in December. City County/Shop There is no update from the county. The city won’t make a payment to the county until the agreement has been updated. Council needs to have the shop committee meet to decide what changes to the agreement should be made. The deed is ready, but we have not received it from the attorney yet. Trap Club/Race Park- Deed Changes The attorney has finished the deeds. They have not sent them to us yet. Greenbush Race Park and Dirt Bike Leases The leases still need to be signed. A meeting with Eegs has been set up for next week. Pool House Working on getting a bid that will allow the work to be completed in the spring. Street Signs Public works will work on installing the signs after the Christmas lights have been put up. Public Works Update Floyd Dokken would like to hook up to the city water and sewer. Council said no they would not allow him to hook up since the property is outside city limits.

Page 106: Greenbush City Council – Regular Council Meeting Monday

Citizen Complaints/Concerns Derek Clark had a faulty meter. The meter has been fixed. M/S/P Christine Foss/Eric Etherington to approve a water credit for Derek Clark in the amount of $169.72 plus the late fee for one month. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage Closed Meeting M/S/P Scott Waage/Dennis Filer to close the regular meeting pursuant to Minnesota Statutes 13D.05 Subd. 3(a) to discuss medical data and or an individual’s medical records as governed by Minnesota Statutes 144.29-144.298. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage Regular Meeting closed at 6:32 pm. The regular meeting reopened at 6:49 pm. M/S/P Scott Waage/Eric Etherington to close the regular meeting pursuant to Minnesota Statutes 13D.05 Subd. 3(a) to evaluate the performance of an individual who is subject to its authority. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage Regular Meeting closed at 6:50 pm. The regular meeting reopened at 6:58 pm. M/S/P Scott Waage/Dennis Filer to put Ryan Ratkovec on a 90-day unpaid leave of absence. He may return to work with a physician’s release and a fit for duty test performed by the city’s choice of physicians. The leave is effective November 20th. In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage The attorney will be helping with a letter notifying Mr. Ratkovec of the council’s decision. Committee Reports Consent Agenda M/S/P Scott Waage/Dennis Filer to approve the consent agenda items with revised bills and minutes (Minutes/Bills-Revised/Receipts). In Favor- Brenda Sather, Dennis Filer, Christine Foss, Eric Etherington, Scott Waage Upcoming Meetings:

⋅ Regular Council Meetings: at 5:30 pm on Dec 17th, Tuesday, January 22nd, and Tuesday, February 19th ⋅ Public Hearing for 2019 Water Assessment Project at 5:00 pm on December 17th ⋅ Truth-in-Taxation Meeting: December 17th at 6:00 pm

Meeting was adjourned at 7:07 pm. Brenda Sather Anita Locken Mayor Clerk-Treasurer

Page 107: Greenbush City Council – Regular Council Meeting Monday

City of Greenbush Bills December 2018

Vendor Description TotalFastenal Company Misc for Shop $64.79Twin's Rockin 50s Cafe Treats for Thrive Grant $12.83City of Greenbush Water-Postage/CC-Misc $38.22USPS Postage for Utilities $105.00Randy Jenson Reimbursement for FD Parts $43.25KC's Market Misc for Shop/CC/Elections $132.36MN PEIP- C/O MMB Fiscal Services Health and Dental Insurance $1,625.42RMB Environmental Laboratories, Inc Wastewater Testing $81.00Verizon Wireless Shop Ipads service $70.02TRF Lock & Key Rekeying Shop Buildings $350.35Mar-Kit Landfill Solid Waste Disposal $30.40Dacotah Paper Co Toilet Paper $62.69Team Laboratory Chemical Corp Water Chemicals $1,611.00NAPA of Greenbush Misc for Shop/FD $1,516.31RCCA Fuel for Shop/LP-Lib/LP-FD/FD-Misc/W-LP Lease/Lib&CC Lease $2,543.94Gopher State One Call Locates $8.10Farmer's Coop Ag Service Supplies for Shop $47.00Greenbush Ace Hardware Supplies for PW/W $128.30Burkel Lumber & Hardware Misc for Shop $12.38Core & Main Water Meters $414.99Wikstrom Telecom-Internet Phone Services $531.08NCPERS Group Life Ins Life Insurance $48.00The Tribune Public Hearing- 2019 Water Project/Pickup & Building Supplies Bid $228.00MN Rural Water Association Lease of Valve Exerciser $525.00MN Rural Water Association Annual Dues $281.70Greenbush Sanitation Solid Waste Contract $7,250.00Quill Corporation Misc for CC/FD $208.44PERA November 15-December 12 $1,489.80EFTPS Nov Federal Withholdings $2,904.61MN Dept of Revenue Nov Sales & Use Tax $1,039.00MN Dept of Revenue Nov MN Withholding $508.98Payroll November 15-December 12 $9,591.01Ottertail Electricity $4,463.68AFLAC Misc Insurances $429.66Cardmember Services Water Training $314.55CNH Capital Shop Parts $500.76

$39,212.62

Page 108: Greenbush City Council – Regular Council Meeting Monday

City of Greenbush Receipts November 2018

Remitter Receipt # Description TotalBlossom & Boards 16929 RBEG Payment 100.00$ Utilities 16915 Regular Payments 728.18$ Water Dispenser Usage 16916 Pool Fill 66.00$ Fire Calls 16917 Wilson Farms 250.00$ DRB Fabrication 16918 RBEG Payment 241.58$ Roseau County Treasurer 16919 2nd Half of 2018 Taxes 118,030.70$ Utilities 16920 Regular Payments 2,080.43$ Far North Foods 16921 RBEG Payment 200.00$ Utilities 16922 Credit Card Payments 179.64$ Utilities 16923 Regular Payments 2,000.93$ GCPF 16924 Donation 850.00$ Utilities 16925 Regular Payments 1,116.21$ CC Rent 16926 Burkel 55.00$ Oakview Golf Course 16927 2018 Salaries Repayment & Utilities 32,731.66$ GCPF 16928 Donation 500.00$ GCPF 16930 Donation 3,574.59$ Utilities 16932 Regular Payments 2,569.98$ Farm Rent 16933 Anderson 1,963.50$ Water Dispenser Usage 16934 Anderson 299.81$ Fire Dept Donation 16935 Kapphahn Donation 100.00$ 2018 Water Assessment Payments 16936 Halstengaard/Wollin 5,069.59$ GCPF 16937 Donation 1,080.00$ GCPF 16938 Donation 270.08$ Utilities 16939 Regular Payments 1,845.83$ 2018 Water Assessment 16940 Doug Dahl 2,896.91$ GCPF 16941 Donation 1,500.00$ Utilities 16942 Regular Payments 1,185.11$ GCPF 16943 Donation 1,156.11$ Greenbush Ace 16944 RBEG Payment 100.00$ Fire Dept Donation 16945 Waage Farms Donation 750.00$ Utilities 16946 Regular Payments 3,180.36$ GCPF 16947 Donation 290.00$ 2018 Water Assessments 16948 Eeg and Bertilrud 5,069.59$ Utilities 16949 Regular Payments 5,140.72$ Utilities 16950 Credit card Payments 186.69$ Utilities 16951 Regular Payments 2,957.13$ GCPF 16952 Donation 250.00$ Utilities 16953 ACH Payments 6,762.58$ Utilities 16954 Regular Payments 3,336.09$ GCPF 16955 Donation 290.00$ Jess Foss 16956 RBEG Payment 135.64$ GCPF 16957 Donation 1,202.24$ General Fund Reserves Transfer Trans111801 Transfer of Gen Fund Reserves 45,000.00$ Gen Fund Fire Protection Fee Transf Trans111802 Transfer of Fire Protection Fees 20,000.00$ Transfer of Advertising Fees Trans111803 Advertising 500.00$ Utilities 16958 Regular Payments 1,770.59$ Clorox Rebate 16959 Rebate for cleaners 110.82$ GCPF 16960 Donation 1,160.00$ Utilities 16961 Regular Payments 88.67$ Utilities 16962 Credit Card Payments 166.49$ Utilities 16963 Regular Payments 652.36$ GCPF 16964 Donation 290.00$ 2018 Watermain Assessment Payments 16965 Stenberg $1,448.45/Schires $5,793.82 7,242.27$ Fire Dept Donation 16966 Waage Farms Donation 750.00$ Utilities 16967 Credit Card Payments 97.98$ Blossom & Boards 16977 RBEG Payment 100.00$ Border State Bank 16978 Account Interest 100.48$ GCPF 16979 Donation 958.89$

291,281.43$