greening events presentation

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Greening the Events in Helsinki Metropolitan Area Salla Koivusalo Project Co-ordinator Greening Events – project City of Helsinki Environment Centre

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Presented by Salla Koivusalo, Greening Event Projct Coordinator at Guthenborg Environment Center at 15th August 2012

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Page 1: Greening Events presentation

Greening the Events in Helsinki Metropolitan AreaSalla KoivusaloProject Co-ordinatorGreening Events – projectCity of Helsinki Environment Centre

Page 2: Greening Events presentation

Creative Industry makes difference

The event industry is the most rapidly growing industry in the Helsinki Metropolitan Area

The event industry includes event organisers, managers, fairs, congress’s in arts, culture, music and, sports

The supporting fields (security, maintenance, cleaning, marketing & media, renting) and hotels and restaurants

The event industry is strongly depented on the ability of the City organisation to deliver servicies needed for organisating an good event

Page 3: Greening Events presentation

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Greening Events -project EU-project (2012-2014) developing environmental management in

event industry in Helsinki Metropolitan area. Helsinki Metropolitan Area Municipalities common minimum criteria Facilitation of co-operation between cities and their departments Consulting and developing Certificated Environmental management

system EcoCompass Events◦ Pilot events: Flow, Design market, Madonna. Bruce Springsteen, Reaktori,

Tall Ship Races 2013 (Nuuksio Classic Marathon, Myötätuuli Rock, Without car –day, Espoo Coastal Marathon, Womens 10 km, Garden Party, Finland Trophy?)

◦ Pilot sites: Lasipalatsi, Olympic Stadion (Barona Arena, Santa Claus Summer Cottage, Haltia Center?)

Communicating to the public Developing network within event industry Developing tool-kits (education, procurement, best practices)

Survey of needs and expectations under work & interviews

www.greeningevents.fi

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How to minimize environmental effects?Controlling life cycle of event Life cycle thinking – Event from cradle to grave Helps to identify the activities of the events their environmental

effects Sustainability thinking also effects internal activities of the

organization-structure of the organization, management, communications, training etc.

Provides time to act and minimizes the negative enviornmental effects and enchances the positive effects in an early stage

Leadership and management is important inder to achieve eco-efficiency – identifying values and strategies and creating practical implementation plan

Because the timeline of the an event is short, should the targets be linked the long term goals.

Page 5: Greening Events presentation

How to decrease the environmental impact?Taking into account the whole lifecycle of the event

Page 6: Greening Events presentation

What Greening Events pilot get?• During project building the environmental

programme is cost free for events and selected• Intake of ca. 25 pilots• Piloting organisations needs to name

resposible person and management is expected to show their commitment

• Building process takes 3-6 months depending these size, resources & abilities

• All pilot events will be audited. After project phase audits will be done every 3 years.

• Event or site can use the canditate status for promotion and marketing.

Page 7: Greening Events presentation

What’s the difference – big or small? Ekokompassi Tapahtuma

◦ Sopii suurille pistetapahtumille sekä toistuville suurille tapahtumille

◦ Sopii tapahtumapaikoille täydentämään yhteistyötä tapahtumajärjestäjien kanssa

◦ Luotettava – perustuu kansainvälisiin standardeihin ja auditoinnin suorittaa kolmas osapuoli

◦ Luo perustan pitkäjänteiselle ympäristötyölle

Pienen tapahtuman ympäristömerkki◦ Sopii vapaaehtoisvoimin ja pienillä resursseilla

järjestettäviin paikallistapahtumiin◦ Sopii myös ensiaskeleeksi ympäristöasioiden hallintaan◦ Luotettava – auditointi valokuvin ja paikanpäällä auditointi

pistokokein◦ Helpottaa tapahtumanjärjestäjää lupaprosessissa

Page 8: Greening Events presentation

Ekokompassi Tapahtuma –ympäristöjärjestelmän rakentaminen ja ylläpitäminen

3. Tapaaminen-Ohjelma valmiiksi

-Sovitaan tunnusluvut- Ohjeet jatkosta

- Ohjeet auditoinnista

Auditointi tapahtumassa- Diplomi myönnetään

auditoinnin ja seurantaraportin tarkastuksen

jälkeen

Ekokompassi Tapahtuma ympäristöjärjestelmän päivitys ja seuraavan vuoden/toteutuskerran soveltamisalueiden ja auditointi

menettelyn sopiminen

1.Tapaaminen-projektisuunnitelma

-kriteeritalkukartoitus

2.Tapaaminen-ympäristövaikutusten

arviointi- Ympäristöpolitiikka-ympäristöohjelma

Avainhenkilöiden koulutus

Seurantaraportti

Henkilökunnan &

yhteistyökumppaneiden koulutus

Viestinnässä lupa kertoa

ekokompassin rakentamisesta

Page 9: Greening Events presentation

Pienen tapahtuman ympäristömerkki

2. Tapaaminen- Toimenpiteiden

käytännön suunnittelu-

Lajitteluneuvontapalvelun suunnittelu

-Ohjeet auditoinnista ja raportoinnista

Auditointi tapahtumassa

- Tapahtumanjärjestäjä todentaa valokuvin

- Paikanpäällä auditointeja pistokokein

Diplomin myöntäminen perustuen auditointi- ja

seurantaraporttiin

Alkukartoituksen täyttäminen (jatkossa sähköisesti)

1.Tapaaminen- Ympäristöohjelman kohtien sopiminen minimikriteerilistan

avulla-Ympäristöpolitiikan

sopiminen

Avainhenkilöiden koulutus Henkilökunnan

ohje/koulutus

Viestinnässä lupa kertoa

ympäristömerkin

rakentamisesta

Page 10: Greening Events presentation

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Experince from rehelsal audits Stadion Consert

◦ Mapping responsibilites (site, organizer, sub-contractors)◦ Setting goals for improment◦ Starting gathering environmental data for baseline◦ Stadions own Ecocompass◦ LiveNations stadion consert Ecocompass Event◦ 2 day audit works quite well◦ Documentation is necessary to have 1 week in advance◦ No certificates

Lasipalatsi Desing Week◦ Basic level◦ Canditate sertificate ->01/2013 check/audit for improvements◦ Lasipalatsi event square’s ecocompass

Flow Festival◦ Several years history in environmental work◦ Good environmental programme◦ Minor mistakes in documentation◦ Ecocompass Event Sertificate◦ 1 day audit quite heavy◦ Audience interviews

Page 11: Greening Events presentation

Greening Events – what might be outcome of the project..

Environmental friendly metropol for events

Environmental friendly event

Environmentally Participating audience

Ohjeita lupaprosesseissa

(portaali) ja minimitaso kriteerit (Snadi&Gröna) sekä karttapohjainen

malli

Ilmastoinfossa Ekokompassi Tapahtuma –

ympäristöjärjestelmäSnadi&Gröna –

ympäristöjärjestelmäKoulutus ja konsultointi

Internet-palvelu & tietopankki (hankinnat,

lajitteluneuvonta, koulutuspaketti,

osallistavat menetelmät -paketti

Toimialafoorumit kaupunkien

tapahtumayksiköiden yhteistyönä

Page 12: Greening Events presentation

More actions of Greening Events Project

Fasilitating the dialogue with city organisations and event organisators

Recycling guidande –ready-to-use service Sustainable procurement databank Map-based application of the event site facilities (water, waste-

management, energy etc.) Up-grading plans the most used event sites (Hietaniemi Beach) Communcation toolkit Ready-to-use method for CO2 management (calculation,

emission savings, compensation) Common minimum environmental criteria by the Cities Environmental information on the electrical permitting

application for event organisers

Page 13: Greening Events presentation

For discussion - Lessons learnt from Helsinki2005

Face the real obstacles (analyzing and problem solving) Empower the important stakeholders with well-managed dialogue Make yourself aware who actually makes the decisions Implement in the early phase the sustainability criteria in all

tendering and procurement Consider the desiging phase of constructions as the most

important in terms of the environment impact Ensure that public transportation ticket is included in every event

ticket and accreditaion card Implement CO2 compensation plan in early phase as part of the

comprehensive energy efficiency plan Take measures for waste prevention as part of the integrated

waste management Involve the communications branch of the LOC Appoint persons in charge of envirmental actions in sites & venues Plan and implement education programme for all important

partiesTeknillinen korkeakoulu

Page 14: Greening Events presentation

Events Environmental Performace Indicators

Teknillinen korkeakoulu