group i - day care

8/2/2019 Group I - Day Care

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Group Members:Kamran AzharRozina IqbalMirabel DSouzaSamrah-tul-MehdiZakia Siddiqui


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PROJECT SCOPE MANAGEMENT Collect requirement

Define Scope

Create WBS

Verify Scope

Control Scope


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1. COLLECET REQUIREMENT

The process of defining the stake holders needstomeet project requirements.

1. The increase in the number of working mothers

2. Nuclear family type

3. Security threats related to child minder


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COLLECET

REQUIREMENT..(continue)Purpose of a CHILD CARAE

Providing social needs of the working women

Providing the educational needs


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2.DEFINE SCOPEDefining the detailed description of the project and product

Our Program

We offer stimulating, high quality care and education tochildren 0 months to 7 years. Qualified staff membersencourage children to develop problem-solving skills, creativity,a sense of responsibility, independence and a positive sense ofself worth. Our centre offer stimulating play activities that are

organized into interest areas such as blocks, art activities, sand-and-water area, and outdoor play. Consistent daily routines helpchildren feel safe and secure and include opportunities for themto plan their own activities.


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DEFINE SCOPE.. Continue .(CORE VALUES)

we understand that each child is unique andimportant

we encourage children to become independent,responsible, and confident

we support children to become active learners, withstaff as their guides

we provide activities that promote and enhancephysical, social, emotional, language and intellectualdevelopment.


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3.WORK BREAK DOWN

STRUCTUREWBS mainly consist of 4 M

MANPOWER MACHINARY

MATERIAL

METHODS


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WBS..continue

1 MANPOWER

The staff would be familiar with the emotional,

physical, intellectual and language development ofchildren between 0 to 7 years of age.

2. MACHINARY

There will be close circuit cameras in the rooms as well asin the out door to keep an eye on the children


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WBS..continue

3 .MATERIAL

Adequate space is provided for children to storetheir personal belongings.

Toilets, soap and water (for drinking and washing)are accessible to the children.

All rooms are well-lighted and well-ventilated.4. METHODS

Health and Safety

Nutrition and Food Service

Staff Family Interaction


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VERIFY AND CONTROL SCOPEVERIFICATION CONTROL

After 3 months the admissionrate will be analyzed.

There will be periodicevaluations of every childslearning skills, creativity andconfidence level

Promotion activities will beincreased accordingly.

If there is a lack, extraattention will be given torespective children.


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PROJECT TIME AND COST

MANAGEMENT


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Location Decision


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Data Results

Profit Low Demand High Demand EMV Minimum MaximumProbability 0.8 0.2

Small Facility 13790500 1500000 11332400 1500000 13790500

Large Facility 12008500 1600000 9926800 1600000 12008500

Maximum 11332400 1600000 13790500

Expected Value of Perfect Information

Column best 13790500 1600000 11352400


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Pert Chart (Project Management)

Startnode End node

Optimistictime

Most Likelytime

Pessimistictime

Activitytime

StandardDeviation Variance

Taking Building on the rent 1 2 10 15 25 15.83 2.5 6.25

Licensing 2 3 8 11 15 11.17 1.17 1.36

Hiring Project team 3 4 10 15 20 15 1.67 2.78

Ads for staff and personnel 4 5 7 10 14 10.17 1.17 1.36

Recruiting 5 6 10 14 22 14.67 2 4

Ordering Furniture and

Supplies 6 7 6 10 14 10 1.33 1.78

Selection 7 8 7 9 15 9.67 1.33 1.78

Orientation and Training 8 9 7 9 11 9 0.67 0.44

Painting and decorating the

Rooms 9 10 15 20 30 20.83 2.5 6.25

Ads For Admission 10 11 14 20 25 19.83 1.83 3.36

Admission open 11 12 45 55 65 55 3.33 11.11

Session start 12 13 7 10 15 10.33 1.33 1.78

Project results

Total of critical Activities 42.25

Square root of total 6.5


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Pert Chart (Project Management)Start

node End node

Activity

time

Early

Start

Early

Finish Late Start

Late

Finish Slack

Standard

DeviationProject 201.5 6.5

Taking Building on

the rent 1 2 15.83 0 15.83 0 15.83 0 2.5

Licensing 2 3 11.17 15.83 27 15.83 27 0 1.17

Hiring Project team 3 4 15 27 42 27 42 0 1.67

Ads for staff andpersonnel 4 5 10.17 42 52.17 42 52.17 0 1.17

Recruiting 5 6 14.67 52.17 66.83 52.17 66.83 0 2

Ordering Furniture

and Supplies 6 7 10 66.83 76.83 66.83 76.83 0 1.33

Selection 7 8 9.67 76.83 86.5 76.83 86.5 0 1.33

Orientation and

Training 8 9 9 86.5 95.5 86.5 95.5 0 0.67

Painting and

decorating the

Rooms 9 10 20.83 95.5 116.33 95.5 116.33 0 2.5

Ads For Admission 10 11 19.83 116.33 136.17 116.33 136.17 0 1.83

Admission open 11 12 55 136.17 191.17 136.17 191.17 0 3.33

Session start 12 13 10.33 191.17 201.5 191.17 201.5 0 1.33



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Center Fee Worksheet


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Center Fee Worksheet(entire data in yellow cells)

Classrooms Ages # children Tuition/week Annual Income Total

Infant Room 1 0-24 months 10 PKR 2,700.00 PKR 1,350,000.00

Infant Room 2 0-24 months 10 PKR 2,700.00 PKR 1,350,000.00

otal Infant Fees PKR 2,700,000.00

Toddler Room 1 24-36 months 10 PKR 2,500.00 PKR 1,250,000.00

Toddler Room 2 24-36 months 10 PKR 2,500.00 PKR 1,250,000.00

otal Toddler Fees PKR 2,500,000.00

Preschool Room 1 Three year olds 12 PKR 2,500.00 PKR 1,500,000.00

Preschool Room 2 Four year olds 12 PKR 2,500.00 PKR 1,500,000.00

Preschool Room 3 Five year olds 12 PKR 2,500.00 PKR 1,500,000.00

otal Preschool Fees PKR 4,500,000.00

Kindergarten 15 PKR 2,700.00 PKR 2,025,000.00

School-age (school-term) 15 PKR 2,700.00 PKR 1,579,500.00

School-age (summer) 15 PKR 2,700.00 PKR 486,000.00

otal School-age Fees PKR 4,090,500.00

otal Center Income 121 PKR 26,000.00 PKR 13,790,500.00

Start up Budget Worksheet


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Start-up Budget WorksheetIncome Items Description Expense

Bank Loan Loans From Personal bank for the commercial use PKR 300,000.00

Personal

investmentpersonal saving PKR 1,000,000.00

TOTAL

INCOMEPKR 1,300,000.00

Expense Items Description Expense

Personnel Expenses

Program DirectorStaff who plans and implements start-up period which could be as long as 6-

12 monthsPKR 360,000.00

Staff Staff employed up to a month before children are enrolled PKR 50,000.00

Staff trainingAn intensive multi-day all-staff orientation should be conducted before

opening.PKR 15,000.00

Professional Services Architect, attorney, contractors, etc. PKR 300,000.00

Staff recruitment Signs, classified ads, etc PKR 30,000.00

Building/renovation All costs such as rent, construction, and/or renovation. PKR 720,000.00

Furniture/

Equipment

For kids Toys etc PKR 1,500,000.00

Office PKR 200,000.00

Kitchen and cleaning Commercial kitchen equipment will be required PKR 300,000.00

Other

Advertising/marketingMoney spent on making the program visible such as signage and attractive

landscaping will be worth the investment.PKR 200,000.00

Licensing fees PKR 30,000.00

TOTAL EXPENSES PKR 3,705,000.00

Salary Expense Worksheet


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y p(entire data in yellow cells)

Hours Salary Annual Mandated

per Week per Hour Wage Benefits Total Total

(enter # hrs) (enter wage) w/o Benefits at .6% Benefits Expense

Room One (8 infants)

Lead Teacher 54 PKR 100.00 PKR 280,800.00 PKR 33,696.00 PKR 33,696.00 PKR 314,496.00

Assistant staff 54 PKR 45.00 PKR 126,360.00 PKR 15,163.20 PKR 15,163.20 PKR 141,523.20


Room Two (8 infants)


Assistant staff 54 PKR 45.00 PKR 126,360.00 PKR 15,163.20 PKR 15,163.20 PKR 141,523.20Assistant staff 54 PKR 45.00 PKR 126,360.00 PKR 15,163.20 PKR 15,163.20 PKR 141,523.20

Total Infant Staff Salaries PKR 1,195,084.80

Room Three (10 toddlers)




Room Four (10 toddlers)




Total Toddler StaffSalaries PKR 1,081,866.24

Room Five (14 3-4 year olds)




Room Six (20 5-year olds)



Assistant staff 54 PKR 40.00 PKR 112,320.00 PKR 13,478.40 PKR 13,478.40 PKR 125,798.40Total Preschool StaffSalaries

PKR 1,081,866.24

Room Seven (School-age)Lead Staff 15 PKR 100.00 PKR 78,000.00 PKR 9,360.00 PKR 9,360.00 PKR 87,360.00



Total School-age Salaries PKR 157,248.00

Adminstration and Support

Director 6 PKR 1,600.00 PKR 499,200.00 PKR 59,904.00 PKR 59,904.00 PKR 559,104.00

Receptionist 54 PKR 23.00 PKR 64,584.00 PKR 7,750.08 PKR 7,750.08 PKR 72,334.08

Cook 54 PKR 23.00 PKR 64,584.00 PKR 7,750.08 PKR 7,750.08 PKR 72,334.08

Accountant (2) 36 PKR 22.00 PKR 41,184.00 PKR 4,942.08 PKR 4,942.08 PKR 46,126.08

peon (5) 270 PKR 14.00 PKR 196,560.00 PKR 23,587.20 PKR 23,587.20 PKR 220,147.20

TotalAdmininstration/Support PKR 970,045.44

TOTAL SALARYEXPENSES

4,486,111

Annual Operating Budget


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Annual Operating Budget(Complete yellow cells. Blue cells link with fee and salary worksheets.)

Income Items Description Expense

uition Consider a reduced utilization rate (85-95%)

Infant we are expecting 10 infants per month PKR 2,700,000.00

Toddler we are expecting 10 toddlers per month PKR 2,500,000.00

Preschool we are expecting 21 preschool children per month PKR 4,500,000.00

School-age we are expecting 29 school age children per month PKR 4,090,500.00

Fundraising expecting it in future

Grants expecting it in future

OTAL INCOME PKR 13,790,500.00

Expense Items Description Expense

Salaries

Infant Staff one lead teacher and two assistants PKR 1,195,084.80Toddler Staff one lead teacher and two assistants PKR 1,081,866.24

Preschool Staff one lead teacher and two assistants PKR 1,081,866.24

School-age Staff one lead teacher and two assistants PKR 157,248.00

Admin/Support Staff one director,one receptionalist,one cook,two accountants and 5 peons PKR 970,045.44

Staff Training Include workshop fees, substitutes and staff library PKR 15,000.00

OccupancyAll costs arising from use of a building and land such as rent, mortgage,real estate taxes, lawn services, mechanical maintenance, etc.

PKR 960,000.00

Utilities Contact utility provider to inquire about projected fee increases. PKR 300,000.00

Phone/internet access PKR 60,000.00

Loan payment PKR 36,000.00

Supplies PKR 2,500,000.00

Equipment PKR 100,000.00

Repair/maintainance PKR 50,000.00

Advertising PKR 200,000.00

OTAL EXPENSES PKR 8,707,110.72


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Break Even Quantity (#of Students)

Doddlers Day Care Solution Column1 Column2 Column3

Cost Type Costs Revenues

Fixed Costs Fixed 5249711 xxxxxx

Variable costs Variable 104743 xxxxxx

Revenue per unit Variable xxxxxx 113971

BREAKEVEN POINTS Units Dollars

Costs vs Revenues 568.89 64836890

Volume analysis @ 121

Total Fixed Costs 5249711 0

Total Variable Costs/Revenues 12673900 13790490

Total Costs 17923610 13790490

Net Cost 4133119


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Break Even Quantity (# of

Students)


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Advertising budget breakup

Advertising Start Date End Date Budget

Yellow Pages 1/1/2011 12/1/2011 Rs40000

Newapapers 1/1/2011 6/1/2011 Rs75000

MotherCare News

Letter campaign #11/1/2011 6/1/2011 Rs25000

Strategic Alliance

development1/1/2011 12/1/2011 Rs60000

Total Advertising

BudgetRs200,000


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QUALITY MANAGEMENT PROCESSES

Process Project Phase Key Deliverables

Plan Quality Planning Quality Management Plan,

Perform Quality Assurance Execution Change Requests

Perform Quality Control Monitoring and Controlling Quality control measurements

The quality of child care varies widely and childrens outcomes differ depending upon the quality of their child

care experiences.


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ADVANTAGES OF DOODLE DAY CARE CENTRE

o More affordable than nanny care

o Ample supervision

o Toddlers can socialize with other children of same or other age groups

o Staff members are trained in early childhood education

o Licensed and regulated


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QUALITY EVALUATION & ASSURANCE OF DOODLE DAY CARE

ENVIRONMENT

Safe, clean and uncluttered.

Colorful and inviting atmosphere. Child size furniture and accessible displays.

STAFF

One-on-one interaction with children in a warm, responsive way.

Low rate of staff turnover.

LICENSING

Doodle day care is in compliance with all licensing regulations.

SAFETY & HEALTH Clean and well ventilated environment.

Safe and proper functioning toys.

Staff trained in CPR and first aid.

Policies regarding injuries and emergencies.


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THE PROGRAN/CURRICULUM

Play activities that enhance development.

Both small and large group activities. Balance between rest and activity.

FAMILY INVOLVEMENT

Encouragement to parents for joining B.O.D.

Parents suggestions for Doodle day cares policies.

Openness to parents visits.

FACILITY

Safe indoor and outdoor areas and equipments. Classrooms based on age.

Airy, well-lit and attractive rooms with bright colors.

Sanitary bathrooms and diaper-changing areas.


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DOODLE DAY CARES QUALITY CHECKLIST

AVAILABILITY

Questions to ask:

What ages are accepted? What time can I drop my child off?

What is the latest time that I can pick up my child?

Do you have space available for my child?

Can I visit the facility without an appointment?

Do you have a list of references that I can call?

STAFF TRAINING & FACILITY LICENCING

Questions to ask:

Are you licensed and accredited?

How long has your facility been providing daycare?

Does your staff have training in early childhood development?

Are teachers trained in first aid and CPR?

What is your staff turnover?

Are background checks completed on staff members?


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DAILY ACTIVITIES & SCHEDULES

Questions to ask:

Are nap times provided? What time and where?

What activities will be available for my child? Is there an education curriculum?

MEALS

Questions to ask:

Are meals provided by the daycare? Are snacks provided by the daycare?

Are they nutritious meals and snacks?

ENVIRONMENT

Questions to ask:

Do you have an outdoor playground?

Are there personal cribs for each infant?

Are there separate rooms for each age group?

Is the staff allowed to smoke on facility premises?


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SAFETYQuestions to ask:

Is there a safety plan in place in case of an emergency?

Does the playground equipment meet safety standards?

Are hazardous materials kept out of reach of children?

Is there a first aid kit?

SANITATION

Questions to ask:

How often are toys washed? What do you use to clean them?

Are children taught to wash their hands before eating and after using the toilet?


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QUALITY ASSURANCE AND CONTROL

The provider reviews their service against agreed quality standards. Investigation of complaints or concerns regarding a health and safety

issues.

Technical assistance provided by quality assurance teams.

Parental access to online child care licensing inspections. Parental access to online licensing complaints.

Monthly inspection of Doodles day cares programs and facilities.

Fulfillment of staff requirements.

Educational requirements of teachers and volunteers.


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Developing HumanResource in Child

Care Centre


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Project Human Resource

Management Develop Human Resource Plan

The process of identifying and documenting projectroles, responsibilities, and required skills, reportingrelationships, and creating a staffing managementplan


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Management Acquire Project Team

It ensures the availability of the team to complete theproject achieve the project objective on time

There must be a minimum of one qualified staff in eachdefined group of childrenShe/he must have completed at least a two year early

childhood education program from a community collegeThere are no specified educational qualifications for

assistants under the Day Nurseries ActStaff training has been identified as a key indicator ofquality child care.

Resource Teachers are available in some centers



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Management

Develop Project Team

it require the development of capabilities in suchareas as formulating business and HR strategies

Child care centres may also employ support staffIn a high quality program, all staff strive to meet

the physical, social, emotional and needs of theyoung children in their care



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Management Manage Project Team

It involves tracking the team member performance and providefeedback to ensure that the team is :

Implementing with speed, flexibility and teamwork

Obtaining lasting results that continue to grow improved staff-to-child ratios to ensure each child gets attention

Influence Project Team

It includes factors which impact the project like: Team environment Geographical location Cultural issues or the factors which can alter project performance new staff qualification requirements to ensure staff skills


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Age Group Staff to child ratio

Long Day Care

and Preschool

Birth to 24months

1 staff to4 children

25 to 35 months 1 staff to5 children1

36 months toschool age

1 staff to11 children

Family DayCare

Mixed agegroups

A proportional formulawill be applied

Mixed age

groups ofchildren

1 staff member to

7 children with amaximum of fourchildren


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Management Professional & Ethical Behavior

The project management team should be aware of

and ensure that all team members follow ethicalbehavior


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Day Care Communication Plan

Identify Stakeholders

Plan Communication

DistributeInformation

Manage Stakeholderexpectations

Report performance


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Identifying Stakeholders

Owner

Parents

Teachers

Qualified staff

Children


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Plan Communication Communication Objective To reach nuclear

families with children and educated working parentsbelonging to SEC A & B. This group has the money forchild care, and are willing to spend a little extra to get ahigher level of care.

Media We will be following a pull approach.Advertisements will be printed in newspaper, journals formothers and magazines.


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Distribute Information

The Doodles Day Care willrun advertisements innewspaper, journals formothers and magazines.

Two different campaigns willbe used. The first will be amultifaceted advertisingcampaign, the second will be

the formation of strategicalliances.


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Managing Stakeholder expectations

Selection: A complete service

offering of child care and learningdevelopment for children aged 0 to6 years.

Accessibility: The facility iscentrally located and is open from 9

a.m.- 6 p.m. Customer service: Treating the

customer like they are the mostimportant customer thatThe Doodles Day Care has is

reinforced in all employee trainingprograms.

Competitive pricing: The pricingis reasonable relative to the servicesoffered@ less than 3000/week


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Report Performance

Standards Grow the number of customers

by 10% annually.

Build customer loyalty throughsuperior service andeducational/development systems.

Build The Doodles Day Care

brand to the point where itbecomes a household brandsynonymous with superiorchild care/development in theDoodles area.


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group i - day care

Documents