GS1 standards enable AURE@ eprocurement platform

Pascal MariottiPascal MariottiUNIHA

JUST A REMINDER about UNIHA

� Network of 54 Hospitals – 32 university hospitals and 22 very big hospitals, founded in 2006

� Constituting 45 % of public purchases, and 25 % for public and private hospitals

© 2008 GS1

public and private hospitals

� A total spending for purchases of about 7.5 billions €(without buildings) and a target of 3 billions € of common purchases in 2012

� A turnover of 815 M€ in 2008 (third year of the project) and a target of 1.2 billions € in 2009

� Progressively, the need of a common data system, including eprocurement templates and data basis

AUREA E PROCUREMENT REVIEW

� A group of 19 hospitals (17 UH), all members of UNIHA

� The solution has been operative since June 2006 and is now deployed in 12 University Hospitals

� Concerning the first 10 hospitals, 7000 orders per month at the

© 2008 GS1

� Concerning the first 10 hospitals, 7000 orders per month at the end of 2008 for a total of 5 M€. A target of 30 000 orders

� A process including supplies directly from medical care units, with electronic directories and delegated budgets, orders, deliveries and bills (See the next diagram)

� Next Monday, hospital managers will have to make the decision to engage the e-payment process or not (See the both diagrams after)

Number of orders via AUREA

3000

4000

5000

6000

7000

8000

HCL

CHU-ANGERS

CHU-REIMS

AP-HM

CHU-ROUEN

CHU-POITIERS

CHU-NANTES

© 2008 GS1 Club Utilisateurs AUREA du 11

0

1000

2000

3000

Novem

bre

Décem

bre

Janvie

r 2008

Février 2008

Mars

2008

Avril 2008

Mai 2008

Juin

2008

Juillet 2008

Août 2008

Septe

mbre

2008

Octo

bre

2008

Novem

bre

-2008

Décem

bre

-2008

CHU-NANTES

CHU-MONTPELLIER

CHU-DIJON

CHU-AMIENS

In turn over …

2 000 000

3 000 000

4 000 000

5 000 000

6 000 000

HCL

CHU-ANGERS

CHU-REIMS

AP-HM

CHU-ROUEN

CHU-POITIERS

CHU-NANTES

© 2008 GS1 Club Utilisateurs AUREA du 11

-

1 000 000

2 000 000

Novem

bre

Décem

bre

Janvier 2008

Février 2008

Mars

2008

Avril 2008

Mai 2008

Juin 2

008

Juillet 2008

Août 2008

Septe

mbre

2008

Octo

bre

2008

Novem

bre

-2008

Décem

bre

-2008

CHU-MONTPELLIER

CHU-DIJON

CHU-AMIENS

Saisie de la commande

51

Recherchesur un

catalogue demandeur

Transmission aux achats

3

Instruction des

demandes

4

Création de la demande

d'achat "papier"

2

Création de la demande d'achat

électronique

Automatisation de la création de la

commande et de

Catalogues Électroniques

THE AUREA EPROCUREMENT GLOBAL PROCESS

Catalogues Électroniques

Routage automatique

de la demande

électronique

Contrôle enveloppe

service sur la demande d’achat

Élimination des

ressaisies

Contrôles automatique sur

seuils de marchés et comptes

Signature électronique

Routage automatique de la

commande électronique

© 2008 GS1

Traitement de la

commande par le

fournisseur

11

Réception et mise à

disposition des produits

12

Livraisondes produits

Présentationde la facture

14

Contrôle des signataires

8

Édition de la commande

9

Envoi au fournisseur

10

Contrôle budgétaire

manuel

6

Transmission aux

signataire

7commande et de l'envoi aux

fournisseurs

Réception centralisée dans l'outil

e-Procurement

Transmission des BL aux

gestionnaires

13

Automatisation de la

transmission du BL

Dématérialisation de la facture

RapprochementFacture /

BL /commande

15

Automatisation du rapprochement

des factures

AURE@

© 2008 GS17

AUREA E – PAYMENT… A PROJECT FOR 2009 – 2010!

?

© 2008 GS1

A system of references and standards, shared between Hospitals and suppliers, through common electronic directories, is a first condition to succeed in the matching of orders, deliveries and bills, without too many errors and rejections. Then it is also the condition for productivity and time limits under control!

More than 100 directories are now available...

30

40

50

60

DM

© 2008 GS1

0

10

20

30

nov-

07Dec-

07ja

nv-0

8fé

vr-0

8m

ars-

08av

r-08

mai

-08

juin

-08

juil-

08ao

ût-0

8se

pt-0

8oc

t-08

nov-

08dé

c-08

HOTELLERIE

LABO

DM Catalogues in AUREA

- ASEPT IN MED- ASSUT EUROPE- BARD FRANCE- B BRAUN- BECTON DICKINSON- CARDINAL HEALTH- ETHICON- HARTMANN- INTERSURGICAL

- ANSELL- COVIDIEN- PETERS- SMITHS MEDICAL

- CHIRURGIE OUEST- DIDACTIC- LOHMANN- VYGON

Existing Soon available In creation

© 2008 GS1

- INTERSURGICAL- KCI MEDICAL- MEDISPORT- POLYSEM- SENDAL FRANCE- SMITH & NEPHEW- STRYKER FRANCE- TETRA MEDICAL- THUASNE

⇒ 7000 références

⇒ oct.2008

Samples (reagents) catalogs

Existing Soon available In creationAbbott

Becton Dickinson

Biomerieux

Bio Rad

CML

Dade_Behring

AES laboratoire

Beckman Coulter

Elvetec

I2A

Olympus

Siemens

APPLERA France

BAYER HEALTHCARE

FISHER BIOBLOCK SCIENTIFIC

INVITROGEN

MWG FRANC

SIGMA

Interconnected with Diag Direct

© 2008 GS1

=> 100 000 références

Dominique Dutscher

DPC

Fumouze

Horiba ABX

Ozyme

Oxoid

Promega

Qiagen

Roche_diagnostics

VWR

Stago

Ventana

SIGMA

AUREA, UNI.H.A AND GS1 Standards

� AUREA has been a first motive for adopting in 2006 a common system of references and standards, shared with our suppliers

� UNIHA board has made the choice of GS1 standards for codification in April 2006. Same decision in July with the general managers of all the HU

� In 2006 – 2007, choice by the French High Authority of Health (H.A.S) of GS1 standards as the only codification standard for drug traceability, from industrials to patients

© 2008 GS1

standards as the only codification standard for drug traceability, from industrials to patients

� In 2007, concerning “GDL”, important work by GS1 Healthcare in France about the AUREA template, with recommendations to join completely and insure the standard

� Next Monday, after the report of the last three years, the decision by the board to change the common template in order to comply with the international standard GDSN

A new prospect…

� At the beginning, a target focused on traceability and tracking

� With common purchases, a change of prospect, now wider and more ambitious:

� No French hospital has a real and complete purchasing and logistic data system

© 2008 GS1

system

� A few number working about ERP project, but still focused on the hospital

� But, with common purchases between hospitals and partnership ways with suppliers like AUREA, the view can no longer be the same

� Idea of a specific purchasing and logistic data basis, partly managed by each hospital, partly common to the network, and opened to exchanges and partnership management with suppliers

A new prospect…

� Including AUREA templates and directories with GS1 Standard

� Necessary to increase outsourcing and also healthcare suppliers new offers, with a large part of services inside the hospital

Clearly a need for interoperability, supported by the standard

© 2008 GS1

� Clearly a need for interoperability, supported by the standard

� Money to study the project in 2009� Decision to engage the program in 2010

� To share with,� The new French Agency in charge of healthcare standards and

data systems � The European Commission as member of the “pepple”

program