gsa council meeting consolidated agenda a pizza dinner ... · • minutes from the 20 june 32016...

PreparedbyJTanguay,CThomas,andESchoeckforGSACouncil18July2016MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:SecondMailing:GSACouncil18July2016Item2-ConsolidatedAgenda(SecondMailling).docx

GSACouncilMeetingCONSOLIDATEDAGENDA

Monday,July18,2016at6:00pm2-100UniversityHall,VanVlietComplex

Apizzadinnerwillbeservedat5:15pm

SpeakerSulyaFenichelintheChair

OPENSESSION

AttachedNumberedPages

1. RollCall

2. Approvalofthe18July2016Agenda

3. ApprovaloftheMinutesfromthe20June2016GSACouncilMeetingAttachment:

• Minutesfromthe20June2016GSACouncilMeeting

3.0-3.9

4. ChangesinGSACouncilMembershipi. IntroductionofNewCouncillors(IfyouarenewtoGSACouncil,pleaseletusknowitisyour

firstmeeting)ii. FarewelltoDepartingCouncillors(IfthisisyourlastGSACouncilmeeting,orifyourlast

Councilmeetingisapproaching,pleaseletusknow)

CouncillorAnnouncements

5. CouncillorAnnouncementsi. PintofScience(PresentedbyPhilOel,Councillor-at-Large)

ActionItems

6. 2015-2016GSAAuditedFinancialStatementsTheauditprocesswillbeintroducedbyEllenSchoeck(GSAExecutiveDirectorandFinancialTeamLead)andthenSarahFicko(GSAPresident)willexplaintheroleoftheGSABFCandtheGSABoardandintroducetheguest.Guest:TomGee,GSAAuditor,MBA,FCA,CollinsBarrowLLPGSABFCMembersWhoAreMembersofGSACouncil:SarahFicko(GSAPresidentandGSABFCChair);SashavanderKlein(GSAVice-PresidentLabourandGSABFCVice-Chair);DashaSmirnow(Councillor-at-Large)GSABFCMembersInvitedtoGSACouncilasGuests:KarenTurpinandSinaYansori

Attachments:

• OutlineofIssue• 2015-2016GSAAuditedFinancialStatements

6.06.1-6.18

SubstantivematerialissenttoallGSACouncilmembersatleastoneweekpriortothedateofthemeetingtogivemembersabundanttimetoreview(inaccordancewiththeStandingOrdersofCouncil).Anyadditionalsubstantivematerialreceivedafterthismailingwillbeemailedassoonaspossible.Reportsfromcommittees,Directly-ElectedOfficers,andmanagementareemailedtheFridaybeforeaMondaymeetingsothatthecontentisascurrentaspossible.


7. GSA2016-2017BudgetandExpenditure(Quarterly)Report

ThequarterlyfinancialreportprocesswillbeintroducedbyEllenSchoeck(GSAExecutiveDirectorandFinancialTeamLead)andthenSarahFicko(GSAPresident)willexplaintheroleoftheGSABFCandtheGSABoard.InadditiontotheExecutiveDirectorandPresident,theGSAAccountantandGSAFinancialManagerwillbeinattendancetoanswerquestions.GSABFCmembersWhoAreMembersofGSACouncil:SarahFicko(GSAPresidentandGSABFCChair);SashavanderKlein(GSAVice-PresidentLabourandGSABFCVice-Chair);DashaSmirnow(Councillor-at-Large)GSABFCMembersInvitedtoGSACouncilasGuests:KarenTurpinandSinaYansoriAttachments:

• CoverLetter• OutlineofIssue• GSA2016-2017BudgetandExpenditure(Quarterly)Report• GSA2016-2017QuarterlyOperatingBudgetNarrative• GSA2016-2017QuarterlyRestrictedandOtherFundingNarrative

7.07.1

7.2-7.37.4-7.177.18-7.20

8. SecondReading:GSARollingBudgetandBusinessPlan:ProposedChangestoGSABylawandGSA

PolicySarahFicko(GSAPresident)willpresenttheitem.GSABFCmemberswhoaremembersofGSACouncil:SarahFicko(GSAPresidentandGSABFCChair);SashavanderKlein(GSAVice-PresidentLabourandGSABFCVice-Chair);DashaSmirnow(Councillor-at-Large)GSABFCvotingmembersinvitedtoGSACouncilasguests:KarenTurpinandSinaYansori

Attachments:

• CoverLetter• OutlineofIssue• DoubleColumnDocumentShowingProposedChangestoGSABylaw(PartIX),GSAPolicy

(BudgetPrinciples,Practices,andProcedures)andGSAPolicy(GSAStandingCommittees,GSABudgetandFinanceCommittee)

8.08.1

8.2-8.3

Elections,Appointments,SpecialBusiness,Updates

9. GSACouncilElectionsMicheleDuVal(AdministrativeChairoftheGSANominatingCommittee)willpresenttheitem.

i. DeanSelectionCommitteea.DeanofEducationSelectionCommittee(1vacancy)Attachment:• NomineesfortheDeanofEducationSelectionCommittee

b.DeanofMedicineandDentistrySelectionCommittee(1vacancy)Attachment:• NomineesfortheDeanofMedicineandDentistrySelectionCommittee

ii. GSAStandingCommittee

a.GSANominatingCommittee(1vacancy)Attachment:• NomineesfortheGSANominatingCommittee

9.0-9.1

9.2-9.6

9.7 ForDiscussion:Noneatthistime Reports


10. President(SarahFicko,GSAPresident)

i. President’sReportii. GSABoardiii. GSABudgetandFinanceCommitteeiv. GSAGovernanceCommittee

10.0-10.1

10.210.310.4

11. GSANominatingCommittee

i. GSANominatingCommitteeReport(MicheleDuVal,GSANominatingCommitteeAdministrativeChair)

11.0-11.1

12. Vice-PresidentAcademic(FirouzKhodayari,GSAVice-PresidentAcademic)i. Vice-PresidentAcademic’sReport

12.0-12.1

13. Vice-PresidentExternal(MasoudKhademi,GSAVice-PresidentExternal)

i. Vice-PresidentExternal’sReportii. GSAAwardsSelectionCommittee(nomeetingsthisreportingperiod)

13.0-13.1

14. Vice-PresidentLabour(SashavanderKlein,GSAVice-PresidentLabour)i. Vice-PresidentLabour’sReportii. GSANegotiatingCommittee(nomeetingsthisreportingperiod)iii. GSALabourRelationsCommittee(nomeetingsthisreportingperiod)

14.0-14.1

15. Vice-PresidentStudentServices(AlirezaTalaei,GSAVice-PresidentStudentServices)

i. Vice-PresidentStudentServices’Reportii.GSAStudentAffairsAdvisoryCommittee(JointChair:Vice-President

External)(nomeetingsthisreportingperiod)

15.0-15.1

16. Senator(JaneTraynor,GSASenator)

i. Senator’sReport(nowrittenreportatthistime)

17. Speaker(SulyaFenichel,GSASpeaker)

i. Speaker’sReport(nowrittenreportatthistime)

18. ChiefReturningOfficer(CarolinaMartinez,GSAChiefReturningOfficer)

i. ChiefReturningOfficers’Reportsa. 2015-2016ChiefReturningOfficerb. 2016-2017ChiefReturningOfficer(nowrittenreportatthistime)

18.0-18.4

19. GSAElectionsandReferendaCommittee(LeighSpanner,GSAElectionsandReferendaCommittee

Chair)i. GSAElectionsandReferendaCommitteeReport

19.0

20. GSAManagement(EllenSchoeck,GSAExecutiveDirector)i. ExecutiveDirector’sReport

20.0-20.4

QuestionPeriod

21. WrittenQuestions(noneatthistime)

22. OralQuestions Adjournment

PreparedbyJTanguayandFRobertsonfortheCouncilMeetingof20June2016MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:FirstMailing:GSACouncil18July2016Item3-MinutesGSACouncil20June2016.docx

GSACouncilMeetingAGENDAMonday,June20,2016at6:00pm

2-100UniversityHall,VanVlietComplex INATTENDANCE:SarahFicko(President) DashaSmirnow(Councillor-at-

Large)RyanKisslinger(Electrical&ComputerEngineering)

SheldonBerke(Oncology)

FirouzKhodayari(VPAcademic)SabrinaLopresti(AFNS) LornaSutherland(ElementaryEducation)

AshleyBahry(Paediatrics)

SashavanderKlein(VPLabour)SwaiMonKhaing(Biochemistry)

ShainaHumble(English&FilmStudies)

WillGiang(Physics)

MasoudKhademi(VPExternal) MicheleDuVal(BiologicalSciences)

NeilPrather(History&Classics) BraydenWhitlock(Physiology)

AliTalaei(VPStudentServices) TrentNabe(BusinessMBA) JocelynBeyer;EvgeniyaKuznetsova(HumanitiesComputing)

JustinLeifso(PoliticalScience)

SulyaFenichel(Speaker) YiFang(BusinessPhD) FaisalHirji(LabMedicine&Pathology)

KarenDu(Psychology)

SeanRah(DRO) BethRichardson(CellBio) CarlaLewis(Library&InformationStudies)

ColinReynolds(PublicHealth)

JaneTraynor(Senator) SaharSaadat(Chemichal&MaterialsEngineering)

ClaudiaHeinrich(Linguistics) MaryseNdiluKiese(ReligiousStudies)

AliciaCappello(Councillor-at-Large)

AnisFahandej-Sadi(Chemistry) MichelleMichelle(Math&StatisticalSciences)

RachelHillabrand(RenewableResources)

ColinMore(Councillor-at-Large)

DarianBrennekamp(CommunicationScience&Disorders)

AminKarkouti(MechEng) TashaJayatunge;KelsiBarkway(Sociology)

NicoleNoel(Councillor-at-Large)

SamiraDiar-Bakirly(Dentistry) VanessaCarias;FahedElian(MedicalGenetics)

AntonioBruni(Surgery)

PhilOel(Councillor-at-Large) NicoleMeyer(Earth&AtmoSciences)

JayFriesen(MLCS)

NedOnwugbufor(Councillor-at-Large)

AtaseAdjarho(EdPolicyStudies)

MischaBandet;GrantNorman(Neuroscience)

RobertReklow(Councillor-at-Large)

AmandaRadil(EdPsych) KelseyPeterson(OccupationalTherapy)

GUESTS:PreshitVerma(GSADeputySpeakerCandidate);CarolinaMartinezSanchez(GSAChiefReturningOfficerCandidate);DarcyBemister(DeputyReturningOfficerCandidate)

SpeakerSulyaFenichelintheChair.Themeetingwascalledtoorderat6:02pm.RollCall

1. RollCallofGSACouncilMembersinAttendance


ApprovalofAgenda2. Approvalofthe20June2016ConsolidatedAgenda

Membershadbeforethemthe20June2016ConsolidatedAgenda,whichhadbeenpreviouslydistributedon17June2016.SFenichelMOVED;SFickoSECONDED.

MotionPASSEDunanimously.ApprovalofMinutes

3. Minutesfromthe16May2016GSACouncilMeeting

Membershadbeforethemthe16May2016GSACouncilMinutes,whichhadbeenpreviouslydistributedon10June2016.SFenichelMOVED;SvanderKlein SECONDED.SFickorequestedanamendmenttotheMinutestoreflectthatshenotedthe$25,000increasetotheGraduateStudentSupportFund(GSSF)in2017-2018duringherpresentationontheGraduateStudentAssistantshipCollectiveAgreement.

MotionPASSED.ATalaeiAbstained.

ChangesinCouncilMembership4. ChangesinGSACouncilMembership

i. IntroductionofNewCouncillors

ThiswasthefirstmeetingforanumberofCouncillors:MCampbell(Councillor-at-Large);JLeifso(PoliticalScience);JBeyer(HumanitiesComputing);MBandet(Neuroscience);MNdiluKiese(ReligiousStudies).

ii. FarewelltoDepartingCouncillors

ThiswasthelastmeetingforanumberofCouncillors:GNorman(Neuroscience);SRah(DeputyReturningOfficer).CouncillorAnnouncements

5. CouncillorAnnouncementsSFickoinvitedGSACounciltoattendtheRoundtableDiscussionsorganizedbytheGSAoverthesummertogatherinformationontopicsincludingissuesfacedbygraduatestudents,GSAservices,andtheGSA’sengagementwithgraduatestudents.SheencouragedmemberstoinvitegraduatestudentsintheirdepartmentstoattendthesediscussionsaswellandnotedthattheywouldbeheldonMonday,July11,2016from1PMto3PMinTriffoHallandonThursday,August4,2016from10AMto12PMinMEC2-3.Sheaddedthatifanygraduatestudentswantedtoprovidefeedbackbutwereunabletoattendtheroundtables,theywereencouragedtoemailheratgsa.president@ualberta.ca.SFenichelannouncedthatthenewGSACouncilHandbookwasavailableinhardcopyatthemeetingandattheGSAofficeandelectronicallyontheGSAwebsite.SheaddedthatanyfeedbackontheHandbookfromGSACouncillorswouldbewelcomed.

ActionItems,Elections,Appointments,SpecialBusiness,Updates

6. GSARollingBudgetandBusinessPlan:ProposedChangestoGSABylaw(PartIX),GSAPolicy(BudgetPrinciples,Practices,andProcedures),andGSAPolicy(GSAStandingCommittees,GSABudgetandFinanceCommittee).

SarahFicko(GSAPresident)presentedtheitems.

MOTIONBEFOREGSACOUNCIL:ThattheGSACouncil,ontherecommendationoftheGSABudgetandFinanceCommitteeandtheGSABoard,APPROVEproposedchangestoGSABylaw(PartIX),GSAPolicy(BudgetPrinciples,Practices,andProcedures),andGSAPolicy(GSAStandingCommittees,GSABudgetandFinanceCommittee),asnotedintheattacheddoublecolumndocumentandeffectiveuponthesecondreadingbyGSACouncilinthecaseofGSABylawandtheapprovalofGSACouncilinthecaseofGSAPolicy.

SFickoexplainedthatthisitemwasinitiallybroughtforwardtotheGSABudgetandFinanceCommitteeandtotheGSABoardbythe2015-2016GSAPresident,CMore.ShenotedthattheforceoftheMotionwastochangefromafive-yearrollingbudgetandbusinessplantoathree-yearoneandaddedthatthechangewouldallowformoreaccurateprojectionsbasedontheAlbertaConsumerPriceIndexmovingforward.


MOTION:ThattheGSACouncil,ontherecommendationoftheGSABudgetandFinanceCommitteeandtheGSABoard,APPROVEproposedchangestoGSABylaw(PartIX),GSAPolicy(BudgetPrinciples,Practices,andProcedures),andGSAPolicy(GSAStandingCommittees,GSABudgetandFinanceCommittee),asnotedintheattacheddoublecolumndocumentandeffectiveuponthesecondreadingbyGSACouncilinthecaseofGSABylawandtheapprovalofGSACouncilinthecaseofGSAPolicy.SFickoMOVED.MDuValSECONDED.

MotionPASSEDunanimously.7. GSACouncilElections

MDuVal(AdministrativeChairoftheGSANominatingCommittee)presentedtheitems.SFenichel,GSASpeaker,lefttheroomasshewasoneofthecandidatesandMDuValandSFickopresidedoverthemeetingforthatitem.a)GSAChiefreturningOfficer(CRO),DeputyReturningOfficer(DRO),Speaker,andDeputySpeaker

NomineeforGSAChiefReturningOfficer(CRO):CarolinaMartinezSanchez(Business)NomineeforGSADeputyReturningOfficer(DRO):DarcyBemister(AFNS)NomineeforGSASpeaker:ClaraFallone(Oncology)SulyaFenichel(ElementaryEducation)NomineeforGSADeputySpeaker:PreshitVerma(ConstructionEngineering&Management)

MDuValaskedCouncillorstoreviewthebiosforthecandidatesforeachelectionandnotedthat,asisthepracticeofGSACouncil,eachcandidatewasgiventheopportunitytoaddressGSACouncil.ShespecifiedthatasoneoftheSpeakercandidateswasnotabletoattendGSACouncil,intheinterestoffairnessGSACouncilwouldnothearfromeithercandidateforthatposition.Candidateswereaskedonequestionandhad45secondstorespond.Questionswereprovidedinadvance.

1.Taking45seconds,pleaseintroduceyourselfandtellGSACouncilwhatmotivatedyoutorunforthisposition.PVerma(CandidateforDeputySpeaker)expressedhisinterestinthepositioninordertokeepdiscussionsandmeetingsobjective-orientedandfairastheybenefittedallgraduatestudentsattheUofA.PVermaalsostatedthathewouldliketoassisttheGSAmovingforward.CMartinezSanchez(CandidateforCRO)statedthatshewasoriginallyfromMexicoandacurrentMBAstudent.Sheexpressedthatshewasatruebelieverinfairness,equality,andgoodcommunicationandnotedthatshebelievedinpolicyandingettingalongwithpeople.ShefurthernotedthatshehadparticipatedinbothlocalandfederalelectionprocessesinherhomecountryandthatshebelievedshehadthenecessaryskillstoserveasCRO.DBemister(CandidateforDRO)statedthathewasinhisfirstyearinAFNSandwasmotivatedtogetinvolvedwiththeGSAbecause,whilehewasnotinterestedinrunningasaGSACouncillor,hewasinterestedintheprocessesofgovernanceandwouldliketohelp.DSmirnowinquiredastowhytheprocesswaschanging,aspreviouslywhentherewasonlyonenomineeforaposition,thatnomineewouldbedeclaredelected.MDuValexplainedthatwastheprocesstofillvacanciesonGSAStandingCommitteesratherthenGSACouncil-Electedpositions.b)GSAGovernanceCommittee(2vacancies)

MOTIONBEFORECOUNCIL:ThatGSACouncil,actingontheunanimousrecommendationoftheGSANominatingCommittee,RECEIVEFORINFORMATIONthenewly-electedGSACouncilmembersforthetwopositionsontheGSAGovernanceCommittee,asnotedbelow.


NomineesforGSAGovernanceCommittee:MaryseNdiluKiese(GSACouncillor,ReligiousStudies)JustinLeifson(GSACouncillor,PoliticalScience)

MDuValexplainedthatthereweretwovacanciesontheGSAGovernanceCommittee.Shenotedthat,afterthestandardtworoundsofadvertising,theGSANominatingCommitteereceivedtwonominations.Sheaddedthat,asperGSAPolicy,thetwonomineesforthesepositionsweredeclaredelected.

MOTION:ThatGSACouncil,actingontheunanimousrecommendationoftheGSANominatingCommittee,RECEIVEFORINFORMATIONthenewly-electedGSACouncilmembersforthetwopositionsontheGSAGovernanceCommittee,asnotedbelow.MDuValMOVED.SFickoSECONDED.

MotionPASSEDunanimously.

ForDiscussion:8. GSABoardStrategicWorkPlan2016-2017:Discussion

SFickonotedthatthisyeartheGSABoardwantedtoexplorenewwaysofdevelopingitsStrategicWorkPlanbyleadingafacilitatedworkshopfortheGSABoardStrategicWorkPlan(GSABoardSWP).Shenotedthathergoal,atthismeeting,wastohaveadiscussiononissuesaffectinggraduatestudentsandwhattheywouldliketoseedonebytheGSA;thisfeedbackwouldthenbeconsideredbytheGSABoardindevelopingtheGSAboardSWP,priortobringingitbacktoGSACouncilforinformation.SFickothennotedthatshehadbeeninspiredtodothisbytheFGSRCouncilfacilitatedworkshopontheInstitutionalStrategicPlan.Shealsomentionedthatshehaddonealotofreadingonstrategicworkplansandtheirdevelopment.ShenotedthattheGSABoardSWPshapedwhattheGSAdoesinthefuturebecause,whileitwasayearlyplan,someoftheissuesembedded withinitwouldcarryoverintocomingyears.SFickonotedthatanewformatfortheGSABoardSWPwasbeingexploredthisyear,structuredaroundfourthemes:negotiateandadvocate,support,engage,andsustain.Sheaddedthateachhadassociatedgoalsandeachgoalwasdividedintothreecolumns:objectives,strategies,and2016-2017actions.ShenotedthatthisnewformatwouldhelptheGSADirectly-ElectedOfficers,aswellasGSACouncil,haveaclearindicationonwhatissueswereworkedoninaparticularyearandwhichactionsneededtobetakenmovingforward.SFickoexplainedthefour-partprocessforthefacilitatedworkshop:focusedconversation,brainstormingaloneandinpairs,groupclustersandnaming,andsharingtopideas.Shethenpointedoutfourworkingassumptions:everyonehaswisdomandeveryone’swisdomisneededtoachievethewisestresults,therearenowronganswers,thewholeisgreaterthatthesumofitsparts,andeveryonewillbeheardandwillhearothers.SFickothenthankedGSACouncilfortheirunderstanding,patience,andparticipation.Shethenintroducedanicebreakerquestiontostartwiththefirststepoftheprocess.Thequestionwas“brieflydescribeonerecentissueyouknowthathasaffectedgradstudentsorthatyouhavebeenreallythinkingaboutrecently.”AnumberofGSACouncillorssharedissuesrelatingtothisquestion.BRichardsonnotedthattherehadbeennoinformationordecisionscommunicatedtograduatestudentsonscholarshipsgivenbyAlbertaInnovates.JLeifsomentionedtheCampusAlbertaandFederalGovernmentfundingopportunitiesforcapitalprojects.HeaddedthatcapitalprojectswereimportantbuthewouldliketheUniversitytoconsiderinvestinginmaintainingcurrentUniversitybuildings(forexampletheToryBuilding).DSmirnownotedthatshewouldliketoseethecoverageoftheHealthandDentalPlanincreased.NMeyerstatedthatshewouldliketohavetravelinsuranceforinternationalstudentstravelinghome.AAdjarhonotedthatshehasheardaboutgraduatestudentshavingtotaketentotwelvecoursesduringtheirgraduateprogramandfeltthiswastoomany.LSutherlandraisedtheissueofdisparityinsalariesforTAsandRAs.GNormannotedthatwhensomegraduatestudentsreceivescholarships,theyareonlyallowedtokeepaportionofitastheirdepartmentsplaceacapontheleveloffunding(bothdepartmentalandfromscholarshipsandothersources)thattheycanreceive;heaskedwhygraduatestudentswouldapplyforthesescholarshipsiftheydon’treceiveallthefundingandmentionedthatthismightbemorerelevantforgraduatestudentsinhealthandsciencefields.NPrathernotedthatitwasimportanttoadvocateforgraduatestudentsandengagewiththeUniversitywithrespecttotheirrights.CReynoldsnotedthatmostgraduatestudentswillnotworkinacademiaandthatthereshouldbebettermeanstopreparegraduatestudentsforthenon-academicworkforce.

MOTION:ThatallcurrentguestsofGSACouncilBEGRANTEDspeakingprivilegesforthepurposesofthisitem.SFenichelMOVED.SFickoSECONDED.

MotionPASSEDunanimously.


SFickopresentedthequestionthatshewouldlikeGSACounciltoconsiderforthenextsteps:“whatarespecificactionsthatyouwanttheGSAtotakeinthenext0-3yearsthatwouldresult,eithernowoninthelongrun,inanimportantimprovementtothegraduatestudentexperienceattheUofA?”SheremindedGSACounciltokeepinmindthattheGSArepresentsallgraduatestudents.SheinstructedGSACouncillorstowriteoneideaperstickynote(thesehadbeendistributedtoGSACouncillorsatthebeginningofthemeeting)andtouseactionwordingineachidea.Aftersometimeelapsed,SFickoinvitedGSACouncillorstopartnerwiththeirneighbourtoshareanddiscusstheirideaswithaneyetobothsharingideasandhelpingeachothertoenhancetheirclarity.Again,aftersometime,SFickoexplainedthenextstepoftheworkshopwhichwas,inagroupoffourtosixpeople,toclustertheideaswrittenonthestickynotesintogroupsbasedontheunderlyinglinksbetweenthem,andthenwhentheideaswereclustered,togiveeachclusteraname.SFickosuggestedthatthenamecouldbeaword/titlebutcouldalsoasentence.SFenichelalsoencouragedeachgrouptodecideonaspokesperson,asthelaststepoftheworkshopwouldbegroupsharing.Afteraboutfifteenminutes,SFickoinvitedmemberstoreturntotheirseatsandinvitedeachgrouptosharewhattheyhaddiscussedintheirclusters.ACappellonotedthathergrouphadthreeclusters:anythingtodowithmoney(funding,awards,CollectiveAgreement),thequalityofstudentlife,andrelationships.ARadilnotedthathergroupclusterswere:promotingstudentwellnessandadvocatingforfair,equitable,andclearfunding.NMeyernotedthathergroupdiscussedstudentsupervision,studentengagement,andfinances(standardizedpay).RReklownotedthathisgroupdiscussedservices(promotingexistingGSAservices,revampingtheGSAHealthandDentalPlan,increasingprofessionaldevelopmentopportunities,offeringnon-Englishcounsellingservices)andfunding(moretransparencyregardingsalaries,moreeducationabouttheCollectiveAgreement,higherstipendsforgraduatestudents,availabilityofscholarshipsandawards,equitablefundsacrossdepartments,thatfundingtomaintainexistinginfrastructurematchedfundingtobuildnewinfrastructure,andmindsetchangestopromotehiringnewUofAgraduatesintoacademicpositionstofosterthecareersofthepeoplebeingtrainedattheUofA).SDiar-Bakirlynotedthathergroupdiscussedfunding(minimumfunding,transparencyaroundscholarships,travelgrants,variationsinTAandRAstipends),theGSAHealthandDentalPlan,andrelationships(increasinginteractionsbetweengraduatestudentsandprofessorsinthesamedepartment).Shealsonotedthatshelikedthisprocessandthatshefeltthatshewasparticipatingandaskedhowthisworkshopwouldbeincludedandtranslatedintoactions.PVermanotedthathisgroupdiscussedtravelsafetyforstudentsgoingtoconferences,increasedmentalhealthresourcesavailabletostudents,andprofessionaldevelopment(increasingcollaborationforinternshipsandallowingforagapyear).TNabenotedthathisgroupdiscussedprofessionaldevelopment,healthandwellness,andqualityofteaching.Withrespecttothelastpoint,hecommentedthatgraduatelevelcoursesshouldbeasgood,ifnotbetter,thanundergraduatecoursessuggestedincreasingthefrequencyofevaluationsofprofessorsandtakinganycorrectiveactionsnecessarytoenhancethequalityofteaching(forexamplerequiringthatprofessorstakemandatoryclassesonteaching).MDuValnotedthatanumberofpointsdiscussedbyhergrouphadalreadybeencovered.Shethennotedthemajorconcernsdiscussedbyhergroupincludedincreasingstudents’andprofessors’awarenessoftheCollectiveAgreement,minimizingthediscrepancyincompensationwithintheUniversityforgraduatestudents,negotiatinghealthierfoodoptionsoncampusandincreasingoptionsforstudentswithdietaryrestrictions,increasingsafespacesoncampus(gender-neutralbathrooms,safeandproductiveworkenvironments(enoughbreaks,etc)),penalizingpoorsupervisors,andincreasingaffordablestudenthousing.Sheaddedthatarecurringthemeinhergroupwasthedisparitiesinstructuresandoperationsindifferentfacultiesanddepartments.DBrennekampnotedthathergroupdiscussedofferingdifferentlevelsofcoveragefortheGSAHealthandDentalPlanandthelackoftransparencyinsomedepartments.DBemisternotedthathisgroupdiscussedcreatingasearchableandsortabledatabaseforscholarships,increasinginformationonmentalhealthresources,andthecreationofnetworkingandsocialopportunities.FKhodayarinotedthattherewasatoolavailableontheFacultyofGraduateStudiesandResearchwebsitetosearchforscholarshipsbydepartment.


JFriesennotedthathisgroupdiscussedtransparentcommunication,includingwithinstudents’owndepartments(funding/decisionsrubricssothatgraduatestudentsunderstandhowdecisionsaremade,educationonthepaymentsystemtopossiblyunderstanddisparities)andwithintheGSA(outreachtoexplainwhytheGSAiscollectivelyimportant,betteruseofemailstocommunicateinformationthatmightbeofinterestforallgraduatestudents,moreupdatesonbargainingandnegotiations,bothrelatedtotheGSAHealthandDentalPlanandtoCollectiveBargaining).HesuggestedmodellingGSAnegotiationpracticesonknownbestpracticesinotherinstitutions.SFickothankedGSACouncilforparticipatingandtheirvaluablefeedback.ShenotedthattheGSABoardwouldtakeallideasintoconsiderationastheyfinalizedtheGSABoardSWP,andthentheGSABoardwouldforwardtheGSABoardSWPtoGSACouncilforinformation.SheaddedthatshewouldbetryingdifferentthingstoengageGSACouncillorsintheupcomingyear.Shementionedthatshemighttrya“silentdiscussion”atthenextmeetingofGSACouncil.ShefinallyaskedGSACounciltokeepthestickynotesasshewouldgoaroundtocollectthem.Reports

9. Presidenti. President’sReport:

Membershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon17June2016.Thereportstoodassubmitted.Inaddition,SFickonotedthatthetwomemorandaofsettlement(onetoincreasefundingtotheGraduateSupportFund(GSSF)andonetoincreasecompensationratesforgraduateassistantshipsandmakechangestotheCollectiveAgreement)thatGSACouncilvotedtoratifylastmonthwereratifiedbytheUniversity’sBoardofGovernors.SheaddedthatthenewGraduateStudentAssistantshipCollectiveAgreementwouldtakeeffecton1September2016andthattheGSAwoulddistributeinformationaboutthenewCollectiveAgreementintheupcomingweeks.SFickoalsonotedthatafterthepresentationbyIanReade(DirectorofAthletics)andCherylHarwardt(DirectorofCampusandCommunityRecreation)atthelastmeeting,afewquestionsregardingtheSpring/SummerAthleticsandRecreationFeeremainedunanswered.ShereportedthattheGSAwasincontactwithCHarwardtandadditionalinformationwasreceivedregardingthesequestions.SFickoindicatedthat,withrespecttograduatestudentswhowereassessedtheAthleticsandRecreationfeeontheirSpring/SummerfeeassessmentsandwhoalsopaiditattheFacilitiesServicesdesk,theyshouldvisittheFacilitiesServicesdeskandtheywillbeissuedarefund.SheaddedthattheAthleticsandRecreationfeewasonlyassessedintheSpringandSummertermsifagraduatestudentwasregisteredincourses(graduatestudentswiththesisregistrationswerenotassessedthefee)andthatgraduatestudentswhowanttohaveaccesstothefacilitiescanoptinonlinethroughtheOfficeoftheRegistrar.ShestatedthatthegraduatestudentfeefortheSpringandSummertermswas$82($41perterm)comparedtothecommunitymembers’fee,whichwas$85/month($211perterm).SFickoalsoremindedGSACouncilmembersabouttheGSARoundtableDiscussionsandencouragedCouncilmembersandothergraduatestudentstoattend.

ii. GSABoardReport:

Membershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon17June2016.Thereportstoodassubmitted.

iii. GSABudgetandFinanceCommitteeReport:

Nomeetingsthisreportingperiod.

iv. GSAGovernanceCommitteeReport:


10. GSANominatingCommitteeReport:

Membershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon17June2016.Thereportstoodassubmitted.Additionally,MDuValthankedmembersforvotingandexercisingtheirdemocraticrightintheearlierelections.SFenichelstatedthattheresultswouldbepartoftheGSACouncilSummary.MDuValnotedthatinthelastmonththeGSANominatingCommitteefilledpositionsonseveralprestigiousawardsselectioncommittees.Shealsonotedthattherewerenocurrentvacancies.


11. Vice-PresidentAcademici. Vice-PresidentAcademic’sReport:

Membershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon17June2016.Thereportstoodassubmitted.Additionally,FKhodayarihighlightedtwoitemsfromhisreportandinvitedinputfromGSACouncillors.FirsthenotedthatGeneralFacultiesCouncilhadapprovedthecreationofasub-committeetoreviewbothteachingevaluationsystemsandprocessesandtheUniversalStudentRatingofInstruction(USRI).Henotedthat,forgraduatestudents,thisissuewastwo-sidedastheywereoftenevaluatedasteachersandalsoevaluatingtheirteachers.Henotedthatissuesthatthissub-committeewasinterestedinincludedthepercentageofstudentparticipation,themethodology,thetiming,theuseoftheoutcomes,andthepowerofDepartmentsChairstomakechangesbasedontheoutcomes.HethenreportedonaPD4gradmeetingatwhichFGSRaskedforinputtomakeprofessionaldevelopmenteventsmoreefficient,attractive,andusefulforgraduatestudents.DSmirnowaskedhowtoshareinputandFKhodayarirepliedthatitcouldbeemailedtohimatgsa.vpacademic@ualberta.ca.

12. Vice-PresidentExternal

i. Vice-PresidentExternal’sReport:

Membershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon17June2016.Thereportstoodassubmitted.Additionally,MKhademinotedthatlastweekhe,alongwiththePresidentandtheVice-PresidentLabour,wenttoGovernmentHousetomeettheMinisterofAdvancedEducation,MarlinSchmidt.Henotedthattheyalsometothergraduateandundergraduatestudentleaders.Headdedthatitwasreallygoodtoseethatthisgovernmentwasopentohearingaboutstudents’issues.Henotedthathewasveryoptimistic.

ii. GSAAwardsSelectionCommittee’sReport:


13. Vice-PresidentLabouri. Vice-PresidentLabour’sReport:

Membershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon17June2016.Thereportstoodassubmitted.Additionally,SvanderKleinencouragedstudentstocontactheriftheyhadanyproblemswiththeCollectiveAgreement,asshewasresponsibleforensuringthattherightsofgraduatestudentswererespected.

ii. GSANegotiatingCommitteeReport:


iii. GSALabourRelationsCommitteeReport:


14. Vice-PresidentStudentServicesi. Vice-PresidentStudentServices’Report:

Membershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon17June2016.Thereportstoodassubmitted.Additionally,ATalaeinotedthathewascurrentlyworkingwiththeorganizersoftheStudentLeadersSummittoincreasetheinvolvementofgraduatestudentsinthiseventbyhavingmoregraduate-focusedprogramming.

ii. GSAStudentAffairsAdvisoryCommitteeReport:


15. Senatori. Senator’sReport:


Nowrittenreportatthistime.JTraynorintroducedherselfandnotedthatshewassettlingintothepositionnewjob.Shealsonotedthat,onJune15,theUniversityofAlberta’snewChancellor,DougStollery,wasinstalled.

16. Speakeri. Speaker’sReport:

Nowrittenreportatthistime.

17. ChiefReturningOfficeri. ChiefReturningOfficer’sReport:


18. GSAElectionsandReferendaCommitteei. GSAElectionsandReferendaCommitteeReport:


19. GSAManagementi. ExecutiveDirector’sReport:

Membershadbeforethemawrittenreport,whichhadbeenpreviouslydistributedon17June2016.Thereportstoodassubmitted.Additionally,ESchoecknotedthat,asperthePost-SecondaryLearningAct,theGSAwassubjecttoanexternalaudit.ShenotedthattheGSA’sauditorwasTomGeeatCollinsBarrowandthatthatGSACouncilwouldhearmoreabouttheauditnextmonth.Shealsonotedthatinthepastweek,thereweretwofieldauditorsintheGSAofficereadingGSACouncilandGSABoardminutesandreviewinghumanresourcesfiles.Shestatedthattheauditorshadaccesstoanyinformationtheyrequired.Shealsonotedthatinpastyears,auditorshadquestionsfortheGSAExecutiveDirector;thisyearwasdifferentastheydidnothaveanysubstantivequestionsbuttheyhadagooddiscussionabouttheGSA.ESchoeckthankedSBall,GSAAccountant,andDorteSheikh,GSAFinancialManager,forpreparingtheauditandmakingtheGSAlooksveryprofessional.QuestionPeriod

20. WrittenQuestions

Noneatthistime.

21. OralQuestionsNoneatthistime.AdjournmentThemeetingwasadjournedat7:56pm.

6.0

PreparedbyCThomasandESchoeckforGSACouncilJuly18,2016Macintosh HD:Users:gsaad:Google Drive:320 - Council:Meetings:2016-2017:July 2016:First Mailing:GSA Council 18 July 2016 Item 6 - Outline of Issue Audited FinancialStatements.docx

OutlineofIssue(GSACOUNCIL)

2015-2016GSAAuditedFinancialStatementsSuggestedMotionforGSACouncil: ThattheGSACouncilRECEIVEFORINFORMATIONthe2015-2016GSAAuditedFinancialStatements.Note:AtthemeetingofJuly5,2016,theGSABudgetandFinanceCommittee(GSABFC)receivedforinformationthe2015-2016GSAAuditedFinancialStatements.AtthemeetingofJuly6,2016,theGSABoardapprovedandforwardedtoGSACouncilthe2015-2016GSAAuditedFinancialStatements.MembersoftheGSABFChavebeeninvitedtoattendtheJuly18,2016meetingofGSACouncil.Background:TheGSAisrequiredbythePost-SecondaryLearningAct(Section97(1))tohaveitsfinancialstatementsauditedannually.OurauditoristhefirmCollinsBarrowLLP(AuditorTomGee,MBA,FCA).NotefromtheExecutiveDirector:TheauditprocessbeginswithaLetterofEngagement,whichsetsouttheparametersoftheaudit.TwoCAsfromourauditfirm,CollinsBarrowLLP,thenvisittheGSAofficetoreviewrelevantfinancialinformationandotherfiles/policies.Theauditrepresentativehasaccesstoanyinfohe/shewishestosee,andposesquestionstotheGSAAccountant,FinancialManager,andExecutiveDirector.ThePresidentandExecutiveDirectorthenmeetwiththeauditrepresentativetoreviewanddiscusstheresults.ThePresidentandExecutiveDirectorthensignoffontheauditandtheauditedfinancialstatementsthenproceedtotheGSABFC,GSABoard,andthentoGSACouncil.TheauditedfinancialstatementsarethenpresentedtotheBoardofGovernorsforinformationandpostedontheGSAwebsite.WewouldliketosharethefollowingstatementfromourAuditor:

“Overthepastfiveyears,theGSAhasmadesignificantimprovementstointernalcontrolsandinternalcontrolpoliciesandprocesses.Itshouldbenotedthatmaintaininginternalcontrolsisanon-goingprocessandchangeswillneedtobemadeascircumstanceschange.In2010,theGSAwasindirestraits.ThiswasreportedtotheExecutiveandtotheBoardbytheGSA'sformerPresidentandbythecurrentExecutiveDirector.AlthoughtheGSAhasmadesignificantprogress,especiallywithrespecttobudgetandadministration,itisimportanttoconsolidatethosegains,toretainexcellentstaff,stayontrackwiththebudgetplanandcontinueriskreduction.”

AttherequestoftheAuditor,theGSABFCdiscussestheauditedfinancialstatementsinclosedsessionpriortoreceivingthemforinformationandtheGSABoarddiscussestheauditedfinancialstatementsinclosedsessionpriortoapprovingthem.GSACouncilwillbeaskedtodiscusstheauditedfinancialstatementsinopensessionpriortoreceivingthemforinformation.Jurisdiction:Post-SecondaryLearningAct,Section97(1)“Eachstudentorganizationofapublicpost-secondaryinstitutionshallprovideauditedfinancialstatementsannuallytotheboardofthepublicpost-secondaryinstitutionandshallmaketheauditedfinancialstatementsavailabletostudentsofthepublicpost-secondaryinstitutiononrequest.”GSAPolicy,BudgetPrinciples,Practices,andProcedures,Section2.5.a“FollowingtheGSAfiscalyearend,theGSAAccountantandtheGSAFinancialManager,inconsultationwiththeExecutiveDirector,willarrangeforanauditoftheGSA’sfinancialrecordsbytheapprovedauditorasrequiredbythePost-SecondaryLearningAct.Auditedfinancialstatementsarenormallydueninety(90)daysafteryear-end.AuditedfinancialstatementswillbesubmittedbytheAuditortothePresidentandExecutiveDirector;thentoBFCforinformation;thentotheGSABoardforapproval;thentoGSACouncilforinformationandonwardtransmissiontotheUniversityofAlbertaBoardofGovernors.TheGSAAccountantandtheGSAFinancialManagerpreparedraftfinancialstatementsandtheyear-endworkingpapers.”RoleoftheGSABFC:GSAPolicy,StandingCommittees,BudgetandFinanceCommittee,Section4.2.b.iii:“TheGSABFCshallfulfilthefollowingadvisoryfunctions…receivinginformationandadvicefromtheGSAAuditorwithrespecttoanyinformationandrecommendationstheauditorwishestopresent.”RoleoftheGSABoard:AsnotedinGSAPolicy,BudgetPrinciples,Practices,andProcedures,Section2.5.a(above),theGSABoardapprovestheauditedfinancialstatements.

THE GRADUATE STUDENTS' ASSOCIATION OFTHE UNIVERSITY OF ALBERTAFinancial StatementsYear Ended March 31, 2016

6.1

THE GRADUATE STUDENTS' ASSOCIATION OF THE UNIVERSITY OFALBERTAIndex to Financial Statements

Year Ended March 31, 2016

Page

INDEPENDENT AUDITORS' REPORT 1

FINANCIAL STATEMENTS

Statement of Financial Position 2

Statement of Operations 3

Statement of Changes in Net Assets 4

Statement of Cash Flows 5

Notes to Financial Statements 6 - 11

Schedule of Revenues (Schedule 1) 12

Schedule of Expenses (Schedule 2) 13

Schedule of Administration and Services Expenses (Schedule 3) 14 - 16

6.2

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INDEPENDENT AUDITORS' REPORT

To the Members of The Graduate Students' Association of the University of Alberta

We have audited the accompanying financial statements of The Graduate Students' Association of the University ofAlberta, which comprise the statement of financial position as at March 31, 2016 and the statements of operations,changes in net assets and cash flows for the year then ended, and a summary of significant accounting policies andother explanatory information.

Management's Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance withCanadian accounting standards for not-for-profit organizations, and for such internal control as managementdetermines is necessary to enable the preparation of financial statements that are free from material misstatement,whether due to fraud or error.

Auditors' Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our auditin accordance with Canadian generally accepted auditing standards. Those standards require that we comply withethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financialstatements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financialstatements. The procedures selected depend on the auditor's judgment, including the assessment of the risks ofmaterial misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,the auditor considers internal control relevant to the entity's preparation and fair presentation of the financialstatements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose ofexpressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating theappropriateness of accounting policies used and the reasonableness of accounting estimates made bymanagement, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our auditopinion.

Opinion

In our opinion, the financial statements present fairly, in all material respects, the financial position of The GraduateStudents' Association of the University of Alberta as at March 31, 2016 and the results of its operations and its cashflows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations.

Edmonton, AlbertaJuly 5, 2016 Chartered Accountants

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1

6.3

THE GRADUATE STUDENTS' ASSOCIATION OF THE UNIVERSITY OFALBERTAStatement of Financial Position

March 31, 2016

2016 2015

ASSETS

CURRENTCash $ 929,985 $ 963,460Accounts receivable 107,343 101,382Prepaid expenses 2,001 3,301

1,039,329 1,068,143

RESTRICTED CASH (Note 3) 1,110,968 1,063,175

PROPERTY AND EQUIPMENT (Note 4) 57,030 82,490

$ 2,207,327 $ 2,213,808

LIABILITIES AND NET ASSETS

CURRENTAccounts payable and accrued liabilities (Note 5) $ 87,570 $ 126,699Health and dental plan payable 224,471 197,796Deferred contributions (Note 6) 217,079 254,156

529,120 578,651

DEFERRED CONTRIBUTIONS RELATED TO PROPERTY ANDEQUIPMENT (Note 7) 19,166 29,166

548,286 607,817

NET ASSETSInvested in property and equipment 37,864 53,324Internally restricted (Note 8) 1,060,757 957,222Unrestricted 560,420 595,445

1,659,041 1,605,991

$ 2,207,327 $ 2,213,808

LEASE COMMITMENTS (Note 9)

APPROVED BY THE BOARD

_____________________________ President

_____________________________ Vice President

_____________________________ Executive Director

See notes to financial statements

2

6.4

THE GRADUATE STUDENTS' ASSOCIATION OF THE UNIVERSITY OFALBERTAStatement of Operations


2016 2015

REVENUES (Schedule 1)Graduate Students' Support Fund $ 732,106 $ 675,127Administration and services 1,120,817 1,107,994Other restricted 100,698 79,611Commercial activities 36,105 9,480Unitized Endowment Pool 53,864 53,283

2,043,590 1,925,495

EXPENSES (Schedules 2 and 3)Graduate Students' Support Fund 732,606 675,127Administration and services 1,098,129 1,042,636Other restricted 79,026 79,611Commercial activities 10,590 9,480

1,920,351 1,806,854

123,239 118,641

Health and Dental Plan - net (Schedule 1) (70,189) (100,499)

REVENUES OVER EXPENSES $ 53,050 $ 18,142


3

6.5

THE GRADUATE STUDENTS' ASSOCIATION OF THE UNIVERSITY OF ALBERTAStatement of Changes in Net Assets


Internally Restricted Net Assets (Note 8)

Invested inProperty

andEquipment

Health andDental Plan

ReserveFund

LegalDefense

Fund

FinancialStabilization

Fund

HumanResource

Fund

TotalInternallyRestricted

Funds Unrestricted 2016 2015

NET ASSETS -BEGINNING OFYEAR $ 53,324 $ 220,946 $ 86,276 $ 650,000 $ - $ 957,222 $ 595,445 $ 1,605,991 $ 1,587,849

Revenues over (under)expenses (15,460) (70,189) - - - (70,189) 138,699 53,050 18,142

Transfers - - 63,724 50,000 60,000 173,724 (173,724) - -

NET ASSETS - ENDOF YEAR

$ 37,864 $ 150,757

$ 150,000

$ 700,000

$ 60,000

$ 1,060,757

$ 560,420

$ 1,659,041

$ 1,605,991


4

6.6

THE GRADUATE STUDENTS' ASSOCIATION OF THE UNIVERSITY OFALBERTAStatement of Cash Flows


2016 2015

CASH PROVIDED BY (USED IN):

OPERATING ACTIVITIESRevenues over expenses $ 53,050 $ 18,142Items not affecting cash:

Amortization 25,460 27,340Amortization of deferred contributions related to property and

equipment (10,000) (10,000)

68,510 35,482Changes in non-cash working capital (Note 10) (54,192) 133,664

14,318 169,146

INVESTING ACTIVITYIncrease in restricted cash (47,793) (168,841)

(47,793) (168,841)

(DECREASE) INCREASE IN CASH (33,475) 305

Cash - beginning of year 963,460 963,155

CASH - END OF YEAR $ 929,985 $ 963,460


5

6.7

THE GRADUATE STUDENTS' ASSOCIATIONNotes to Financial Statements


1. NATURE OF OPERATIONS

The Graduate Students' Association of the University of Alberta (the "Association") is a not-for-profitorganization incorporated on December 20, 1972 pursuant to Section 94(1) of The Post-SecondaryLearning Act. The purpose of the Association is to represent the interests of graduate studentsbefore the University administration and the general public. As a not-for-profit organization under theIncome Tax Act (Canada), the Association is exempt from income taxes.

2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(a) Basis of Presentation

The financial statements were prepared in accordance with Canadian accounting standards for not-for-profit organizations.

(b) Cash

Cash is defined as cash on hand and cash on deposit, net of cheques issued and outstanding at thereporting date.

(c) Revenue Recognition

The Association follows the deferral method of accounting for contributions. Restricted contributionsare recognized as revenue in the year in which the related expenses are incurred. Unrestrictedcontributions are recognized as revenue when received or receivable if the amount to be receivedcan be reasonably estimated and collection is reasonably assured.

Student fees cover the academic year from September to August. A portion of fees received for theperiod from April to August is recorded as unearned fees and recognized as revenue in the followingfiscal year. Other revenue is recorded in the period in which it is earned.

(d) Donated Goods and Services

The work of the Association is dependent on the donated goods and voluntary services of manymembers. The value of donated goods and services is not recognized in these statements.

(e) Property and Equipment

Property and equipment are recorded at cost and amortized on the straight-line basis over theirestimated useful lives using the following annual rates:

Leasehold improvements 10%Furniture and fixtures 20%Computer equipment 30%

(f) Activity Expenses

The Association has chosen to classify their expenses by function. Detailed revenue and expensesfor each function are disclosed in the supporting schedules.

(continues)

6

6.8



2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)

(g) Use of Estimates

The preparation of financial statements in conformity with Canadian accounting standards for not-for-profit organizations requires management to make estimates and assumptions that affect thereported amounts of assets and liabilities and disclosure of contingent assets and liabilities at thedate of the financial statements and the reported amounts of revenue and expenses during thereporting period. Significant estimates used in the preparation of the financial statements includeestimated useful life of property and equipment for purposes of calculating amortization, accruedliabilities and deferred contributions related to property and equipment. Actual results could differfrom those estimates.

(h) Financial Instruments

Measurement of Financial Instruments

Financial instruments are financial assets or financial liabilities of the Association where, in general,the Association has the right to receive cash or other financial asset from another party or theAssociation has the obligation to pay another party cash or other financial assets.

The Association initially measures its financial assets and financial liabilities at fair value.

The Association subsequently measures all its financial assets and financial liabilities at amortizedcost.

Financial assets measured at amortized cost include cash, accounts receivable and restricted cash.

Financial liabilities measured at amortized cost include accounts payable and accrued liabilities andhealth and dental plan payable.

Impairment

Financial assets measured at cost are tested for impairment when there are indicators of impairment.The amount of the write-down is recognized in operations. A previously recognized impairment lossmay be reversed to the extent of the improvement, directly or by adjusting the allowance account,provided it is no greater than the amount that would have been reported at the date of the reversalhad the impairment not been recognized previously. The amount of the reversal is recognized inoperations.

7

6.9



3. RESTRICTED CASH

Restricted cash consists of the following:

2016 2015

Health and Dental Reserve Fund, Financial StabilizationFund, Legal Defense Fund, and Human ResourcesFund-a number of Guaranteed Investment Certificatesbearing interest at various rates and maturing fromMay 2017 to July 2018 $ 1,110,968 $ 668,252

Share in Unitized Endowment Pool - 394,923

$ 1,110,968 $ 1,063,175

Restricted cash has been designated for specific purposes described in Note 8.

During the year, the University of Alberta transferred the Association's share in the UnitizedEndowment Pool to the Association in order to comply with the University's investment policy. Theproceeds of the share was invested in a GIC bearing interest at 0.85% per annum and maturing July23, 2018.

4. PROPERTY AND EQUIPMENT 2016 2015

Cost Accumulated Net book Net bookamortization value value

Leasehold improvements $ 198,000 $ 159,885 $ 38,115 $ 57,915Furniture and fixtures 104,373 89,178 15,195 18,993Computer equipment 73,622 69,902 3,720 5,582

$ 375,995 $ 318,965 $ 57,030 $ 82,490

5. ACCOUNTS PAYABLE AND ACCRUED LIABILITIES

The decrease to accounts payable and accrued liabilities in 2016 was largely due to a reducedbalance payable relating to the Graduate Students' Support Fund which resulted from a largepayment made prior to year-end.

8

6.10



6. DEFERRED CONTRIBUTIONS

Deferred contributions represent unspent resources externally restricted for specific purposes asfollows:

2015

Contributionsreceived

during theyear

Amountsrecognized as

revenue 2016

Graduate Students' Support Fund $ 128,846 $ 689,000 $ 732,106 $ 85,740Graduate Student Assistance Program 94,831 83,854 64,837 113,848Alberta Graduate Council Fees 30,479 7,094 21,672 15,901Continuum Funding - 1,590 - 1,590

$ 254,156 $ 781,538 $ 818,615 $ 217,079

7. DEFERRED CONTRIBUTIONS RELATED TO PROPERTY AND EQUIPMENT

Deferred contributions related to property and equipment represent funds received from theUniversity of Alberta which have been used to fund the renovation of the Killam Centre for AdvancedStudies. The deferred contributions related to property and equipment is amortized on the samebasis as the related leasehold improvements.

Changes to the deferred contributions related to property and equipment balance were as follows:

2016 2015

Balance at beginning of year $ 29,166 $ 39,166Amount recognized as revenue (10,000) (10,000)

$ 19,166 $ 29,166

9

6.11



8. INTERNALLY RESTRICTED NET ASSETS

Internally restricted net assets are comprised of the following funds:

Legal Defense FundThe Legal Defense Fund was established to provide resources to enter into legal action whereappropriate. Any unspent funds at year-end from the budgeted legal fees are placed into the fund.

During the year, $63,724 (2015 - $5,787) was transferred into the fund.

Health and Dental Plan Reserve FundThe Health and Dental Plan Reserve Fund was established to ensure that adequate funds would beavailable in the event the Health and Dental Plan costs exceed the amounts collected in fees fromgraduate students. The fund balance fluctuates to allow for the addition or withdrawal of investmentfunds depending on when fees collected exceed or are less than plan costs.

Financial Stabilization FundThe Financial Stabilization Fund was established to safeguard the Association against uncertaintyand to provide for unknown, unexpected expenditures that would provide for the ongoing operationsof the Association. The balance will be adjusted annually at the discretion of the Board and will growuntil it is equal to at least six months' operating costs.

During the year, $50,000 (2015 - $150,000) was transferred into the fund.

Human Resource FundThe Human Resource Fund was established to fund medical and parental leave for the staff and themanagers.

During the year, $60,000 (2015 - $nil) was transferred into the fund.

9. LEASE COMMITMENTS

The Association has a five year lease which expires June 2016, to lease a portion of the KillamCentre for Advanced Studies from the University of Alberta at $1 per year and utilities at no cost.Subsequent to the year-end, the Association renewed the lease for another five years under thesame terms.

The Association leases photocopiers under operating leases expiring in 2018. Future minimumannual lease payments are as follows:

2017 $ 3,8332018 3,833

$ 7,666

10

6.12



10. CHANGES IN NON-CASH WORKING CAPITAL 2016 2015

Accounts receivable $ (5,961) $ (1,904)Prepaid expenses 1,300 1,237Accounts payable and accrued liabilities (39,129) 98,757Health and dental plan payable 26,675 10,733Deferred contributions (37,077) 24,841

$ (54,192) $ 133,664

11. FINANCIAL INSTRUMENTS

The Association's financial instruments consist of cash, accounts receivable, restricted cash,accounts payable and accrued liabilities and health and dental plan payable.

The Association is exposed to various risks through its financial instruments. The following analysisprovides information about the Association's risk exposure as of March 31, 2016.

Credit risk

Credit risk is the risk that one party to a financial instrument will cause a financial loss for the otherparty by failing to discharge an obligation. The Association does not believe it is subject to anysignificant concentration of credit risk. Cash is in place with a major financial institution. Accountsreceivable are generally amounts receivable from the University of Alberta.

Liquidity risk

Liquidity risk arises from the possibility that the Association might encounter difficulty in settling itsdebts or in meeting its obligations related to financial liabilities. It is the Association's opinion thatthere is no significant liquidity risk as of March 31, 2016.

Interest rate risk

Interest rate risk is the risk that the fair value or future cash flows of a financial instrument willfluctuate because of changes in market interest rates. The Association is exposed to interest rate riskarising on its interest bearing guaranteed investment certificates. As the guaranteed investmentcertificates are cashable at any time, the Association is not subject to interest rate risk.

11

6.13

THE GRADUATE STUDENTS' ASSOCIATION OF THE UNIVERSITY OFALBERTASchedule of Revenues (Schedule 1)


2016 2015

Graduate Students' Support FundChild care grants $ 277,000 $ 267,500Emergency bursaries 130,770 87,353Graduate student recognition awards 18,000 18,000Academic travel awards 306,336 302,274

732,106 675,127

Administration and ServicesAwards night 3,000 3,000Graduate Students' Association fees 1,069,695 1,068,800Investment and interest 10,191 6,129Killam Centre for Advanced Studies 10,000 10,000Miscellaneous 17,931 10,915Orientation 10,000 9,150

1,120,817 1,107,994

Other RestrictedGraduate student assistance program 64,837 65,121CJSR fees 14,189 14,490Alberta Graduate Provincial Advocacy Council 21,672 -

100,698 79,611

Commercial ActivitiesHandbook 10,605 9,480PAW revenue 25,500 -

36,105 9,480

Unitized Endowment Fund PoolInvestment income 12,880 11,565Realized gain 40,984 -Unrealized gain - 41,718

$ 53,864 $ 53,283

TOTAL REVENUES $ 2,043,590 $ 1,925,495

Health and Dental PlanPlan fees $ 2,177,754 $ 1,903,105Plan expenses (2,247,943) (2,003,604)

$ (70,189) $ (100,499)


12

6.14

THE GRADUATE STUDENTS' ASSOCIATION OF THE UNIVERSITY OFALBERTASchedule of Expenses (Schedule 2)


2016 2015

Graduate Students' Support FundChild care grants $ 277,000 $ 267,500Emergency bursaries 130,770 87,353Graduate student recognition awards 18,500 18,000Academic travel awards 306,336 302,274

732,606 675,127

Administration and Services (Schedule 3)Governance 186,057 185,860Advocacy 30,877 17,716Human resources 725,993 708,008Office administration 27,319 31,236Professional 62,406 26,929Services 40,017 45,547Amortization 25,460 27,340

1,098,129 1,042,636

Other RestrictedGraduate student assistance program 64,837 65,121CJSR fees 14,189 14,490

79,026 79,611

Commercial ActivitiesHandbook 10,590 9,480

TOTAL EXPENSES $ 1,920,351 $ 1,806,854


13

6.15

THE GRADUATE STUDENTS' ASSOCIATION OF THE UNIVERSITY OFALBERTASchedule of Administration and Services Expenses (Schedule 3)


2016 2015

GovernanceElected Officers Stipends and Benefits $ 163,284 $ 159,756 Employer Contributions

Employer CPP contributions 7,077 6,943Employer EI contributions 4,188 4,102

11,265 11,045

Elected Officers - OtherInsurance (Director and Officer liability insurance) 1,215 1,950Transition/Early Call for Talent 1,188 4,219Executive officers recognition 147 193Executive officers discretionary expenses 545 720Board and other committees 2,632 1,546

5,727 8,628

Council Council/food/other 2,647 2,991Election 69 598Council Speaker honorarium 1,500 1,800Chief Returning Officer honorarium 1,065 1,042Other honorarium 500 -

5,781 6,431

$ 186,057 $ 185,860

Advocacy Government and External Relations $ 8,579 $ 12,628 University Relations 626 4,097 New Provincial Graduate Student Advocacy Fees

(formerly Alberta Graduate Council Fee) 21,672 991

$ 30,877 $ 17,716

(continues)


14

6.16

THE GRADUATE STUDENTS' ASSOCIATION OF THE UNIVERSITY OFALBERTASchedule of Administration and Services Expenses (continued) (Schedule 3)


Human Resources Salaries and Benefits $ 685,232 $ 663,035 Employer Contributions

Employer CPP contributions 21,145 21,972Employer EI contributions 11,343 11,977

32,488 33,949

Other HR Staff recognition 948 1,359Professional expense allowance 4,304 6,084Workers' Compensation Board 1,581 1,979Parking 1,440 1,602

8,273 11,024

$ 725,993 $ 708,008

Office Administration and Operational Costs Small equipment purchases $ 8,775 $ 5,713 Telephone and cable 3,442 3,442 Office supplies 2,655 5,221 Repairs and maintenance 2,051 959 Payroll and bank service charges 1,168 1,548 Photocopier lease (office) 8,613 13,738 Insurance 615 615

$ 27,319 $ 31,236

Professional Financial audit $ 9,660 $ 9,660 Consultants 2,481 3,057 IT consultants 29,766 - Legal fees - general 20,499 14,212

$ 62,406 $ 26,929

(continues)


15

6.17

THE GRADUATE STUDENTS' ASSOCIATION OF THE UNIVERSITY OFALBERTASchedule of Administration and Services Expenses (continued) (Schedule 3)


Service Grants and Subsidies

Academic workshop subsidies $ 5,500 $ 5,500External grants 1,550 2,233

7,050 7,733

Student GroupsAcademically-related student group awards 14,981 14,276Council remuneration student groups 4,475 4,025

19,456 18,301

Other Annual Strategic Plan Initiatives 8,788 -Association of Managers in Canadian College University and

Student Centre membership 650 650Food Bank contract - 9,000Photocopier lease (lounge) - 3,554Awards night 2,786 4,528Orientation 1,287 1,781

13,511 19,513

$ 40,017 $ 45,547

Amortization $ 25,460 $ 27,340

TOTAL ADMINISTRATION AND SERVICES EXPENSES $ 1,098,129 $ 1,042,636


16

6.18

7.0

To:GSACouncilFrom:SarahFicko,GSAPresidentandChairoftheGSABFC,andEllenSchoeck,GSAExecutiveDirectorandFinancialTeamLeadDate:July8,2016Re:2016-2017QuarterlyGSABudgetReportDearColleagues,WeareinexcellentshapewithrespecttotheGSAbudgetandEllenandIhighlightseveralareasbelow:

• Wepredictapositivebalanceforthe2016-2017fiscalyear.

• Somebudgetlineswillbeoverspentandothersunderspent,resultinginapositivebalanceatthebottomline.Forinstance,theNASAstaffsalarylineisslightlyoverspentwhiletheNASAbenefitslineisunderspent.Inthemanagementarea,wemadeaconsciousdecisiontooverspendontheProfessionalExpenseAllowancebysendingCourtneyThomastotheCentreforHigherEducationandResearchDevelopment’sUniversityManagementCourseinBanff,butthisoverexpenditureisbalancedbyunderexpenditureinotherlines.

• Insuranceisunderspent.WemovedtoonebrokerforbothGeneralLiabilityandDirectorsandOfficersInsuranceandachieved

increasedcoverageforbothpolicieswhilereducingexpenditure.Weareresearchingothertypesofinsurancethatwouldbeprudentforus.

• TheOrientationsandDepartmentalLiaisonlineisunderspent(seetheaccompanyingnarrativeforinformationonthisline).

• WithrespecttotheCampusFoodBank(CFB),wedidnotprovidetheCFBin2015-16withthe$9Kwenormallygivethem.The

MOUhadexpiredand,sincethen,wehavebeenworkingcloselywiththeCFBtoimprovetheirgovernance,humanresources,andfinancialinfrastructures.Forthisyear,theCFBisbeingprovidedwithquarterlypaymentsasbenchmarksarereached.

• TheAwardsNightlinewillbeoverspentbecauseweheldtwoAwardsNightsinonebudgetyear.However,wewereunderspent

(atyearend2015-2016)andwillbebackontrackin2017-2018.

• ThisyearwealsohadaconsultantonsiteforseveralmonthsbringingourITinfrastructureuptoUniversityminimalstandards(animportantmeasureforourorganizationalhealth).TherewasalsosomeexpenditureintheContingencylinefornewiMACsforofficestaff,andthisexpenditurewasundertakenaspartoftheITreview.

TheFinancialTeamishappytoansweranyquestions!

7.1

PreparedbyCThomasandESchoeckforGSACouncil18July2016MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:FirstMailing:GSACouncil18July2016Item7a-OutlineofIssueQuarterlyFinancialReport.docx

OutlineofIssue(GSACOUNCIL)GSA2016-2017BudgetandExpenditure(Quarterly)Report

SuggestedMotionforGSACouncil: ThattheGSACouncilRECEIVEFORINFORMATIONtheGSA2016-2017BudgetandExpenditure(Quarterly)Report.Note:AtitsmeetingofJuly5,2016theGSABFCreceivedforinformationandforwardedtotheGSABoardtheGSA2016-2017BudgetandExpenditure(Quarterly)Report.AtthemeetingofJuly6,2016,theGSABoardreceivedforinformationandforwardedtoGSACounciltheGSA2016-2017BudgetandExpenditure(Quarterly)Report.MembersoftheGSABFChavebeeninvitedtoattendtheJuly18,2016meetingofGSACouncil.Background:Thequarterlyfinancialreportshavebeencreatedtobuildyear-over-yeartrackingandmonitoringintotheGSA’sfinancialsystems,andallowgreatercontroloverbudget.Inadditiontoyearlycomparisons,regularquarterlyreportingallowsforbetterforwardplanningandillustratestheGSAyearlyfinancialcycle.GSAPresidentandGSABFCChairSarahFickoandGSAExecutiveDirectorEllenSchoecksetoutadditionalbackgroundintheattachedcoverletter.Jurisdiction:GSAPolicy,BudgetPrinciples,Practices,andProcedures,Section2.4.a:“TheGSAAccountantandtheGSAFinancialManagershallprepareaquarterlyreportwhichwillfirstbesubmittedtotheExecutiveDirector(ED),thentheGSAPresidentandthentotheGSABFC,theGSABoard,andtoGSACouncilforinformation.Itissuggestedthatthesereportsbeorganizedbybudgetdivisionsandlines,withthefollowinginformationineasy-to-followcolumns:currentbudget;actualyear-to-dateexpenditure,forecasttotheyearend,totalforecast,balanceremaining,percentremaining,informativecommentonanyvarianceorapprovedreallocation,andcommentonsignificantcomparisonsfrompreviousyears.AllsuchreportsshallbecompliantwithAlberta’sPersonalInformationPrivacyActandotherapplicablelaws.”RoleoftheGSABFC:GSAPolicy,StandingCommittees,GSABudgetandFinanceCommittee,Section4.2.c:“TheGSABFCshallreceiveforinformationandforwardtotheGSABoardquarterlyreportsonexpensesandrevenues;thesereportsshallpresentcomparativeinformationfrompreviousyearsinawaythatshows,intransparentfashion,thepercentoftheannualbudgetspentineachquarter,bybudgetdivision.”RoleoftheGSABoard:AsnotedinGSAPolicy,BudgetPrinciples,Practices,andProcedures,Section2.4.a(above),theGSABoardreceivesthequarterlyreportsforinformation.

TheGSAFinancialTeammembersfollow:

• GSAExecutiveDirectorEllenSchoeck• GSADirectorofServicesandGovernanceCourtneyThomas• GSAAccountantShirleyBall• GSAFinancialManagerDorteSheikh• GSADirectorofOperationsHeatherHogg

TheFinancialTeamagreesthattheGSA’sbudgetisontrackattheendofthefirstquarterof2016-2017.

TheGraduateStudents'AssociationoftheUniversityofAlberta2016-2017GSAOperatingBudget(includingCapitalBudget)BudgetandExpenditureReport1stUpdate,ApriltoMay2016actualsandJune2016toMarch2017forecast

CURRENTYEAR PRIORYEARApril1,2016toMarch31,2017 Comparative

2016-2017 Actual Forecast Total Variance Ref# %Variance Actual TotalActual2015-2016

ApprovedBudget Apr2016toMay2016

Jun2016toMar2017

Apr2015toMay2015

Apr2015toMarch2016

REVENUE

GSAFeesRevenue 1,080,467 432,176 648,291 1,080,467 - 0% 456,818 1,069,695

InvestmentRevenue 25,000 2,186 22,814 25,000 - 1 0% 11,649 64,055

FundingfromOthers 15,980 - 16,690 16,690 710 4% - 23,380

ChoppedLeaf(PAWCentre)Revenue 42,171 7,028 35,143 42,171 - 2 0% - 24,796

OtherRevenue 1,266 1,000 266 1,266 - 0% - 7,552

TotalRevenue 1,164,884 442,390 723,204 1,165,594 710 0% 468,467 1,189,478

EXPENSES

Governance 203,792 32,801 166,927 199,728 4,064 2% 30,906 186,057

Advocacy 25,131 4,573 20,558 25,131 - 0% 486 16,894

HumanResources 725,093 118,678 601,002 719,680 5,413 1% 110,138 725,389

OfficeAdministration 29,647 5,514 20,779 26,293 3,354 11% 4,066 26,277

Professional 61,545 10,367 51,178 61,545 - 0% 1,470 62,406

ServicesExpenses 61,750 13,124 45,992 59,116 2,634 3 4% 9,814 37,795

Operating/ContingencyFund 15,575 7,217 8,358 15,575 - 0% - 3,845TotalExpenses 1,122,533 192,274 914,794 1,107,068 15,465 1% 156,880 1,058,663

42,351 250,116 (191,590) 58,526 16,175 38% 311,587 130,815

Explanatorynotes:Underthevariancecolumnhigh-lightedrednumbersindicatesrevenueshortfall,oranexpenseoverexpenditure.Underthevariancecolumnblacknumbersindicatesmorerevenuereceivedthanbudgeted,oranexpensesavings.ProjectedSurplusfundswillbeappliedtotheFinancialStabIlizationFund.Sinceonlytwomonthsofactualsarebeingreportedthebudgetvariancesareverypreliminary.

BALANCE

1.In2015-16thefirstquarterinvestmentrevenuewashigherthanthe2016-2017quarterastheUnitizedEndowmentPoolinterestpaymentwasreceivedeachMay.WhentheUEPwascashedoutinJuly2015theGSArealizedagainof$42,215whichresultedinhigherrevenuethanforecast.In2016-2017theinterestrevenuefromtheinvestmentswithATBisaccruedmonthly.

2.ChoppedLeafrevenuecommencedinAugust2015andwasmovedfromRestrictedRevenuetoOperatingRevenuein2016-2017.

3.ThecategoryofServicesExpenseshadabudgetincreasein2015-2016duetotheadditionoftwonewexpenselinesofAnnualStrategicPlanInitaitivesandOrientation/DepartmentalLiaison.HoweverthefundsintheOrientation/DLIlinewerenotfullyspentin2015-2016butanincreaseinspendingisanticipatedin2016-2017intheDepartmentalLiaisonInitiativeline.AdditionallytheFoodBankcontributionwasnotmadein2015-2016duetooperationalconcerns.

7.2

TheGraduateStudents'AssociationoftheUniversityofAlberta2016-2017GSARestrictedandOtherFundingBudgetandExpenditureReport1stUpdate,ApriltoMay2016actualsandJune2016toMarch2017forecast

CURRENTYEAR PRIORYEARApril1,2016toMarch31,2017 Comparative

2016-2017 Actual Forecast Total Variance Ref# %Variance Actual TotalActual2015-2016

ApprovedBudget Apr2016toMay2016

Jun2016toMar2017

Apr2015toMay2015

Apr2015toMarch2016

FundraisedActivity

GSAHandbook 11,000 - 11,000 11,000 - 0% - 10,590

GraduateStudentSupportFund(GSSF)Projects(RestrictedRevenue)

GSARecognitionAwards 18,000 - 18,000 18,000 - 0% - 18,500GSAChildCareGrants 249,000 92,000 157,000 249,000 - 0% 76,000 277,000GSAEmergencyBursaries 137,500 7,253 130,247 137,500 - 0% 20,057 130,770GSAAcademicTravelAwards 384,500 97,285 287,215 384,500 - 0%

89,225 306,336789,000 196,538 592,462 789,000 - 0% 185,282 732,606

OtherRestrictedFunding

ab-GPAC 7,361 - 7,361 7,361 - 0% - 13,983CJSRFeesCollected-$1.00perstudentgoestotheradiooperation 14,722 - 14,722 14,722 - 0% - 14,189GSAP(GraduateStudentAssistanceProgram)FeesCollected 66,163 - 66,163 66,163 - 0% - 64,838HealthPlanRevenue 1,315,120 - 1,315,120 1,315,120 - 0% - 1,344,025DentalPlanRevenue 982,943 - 982,943 982,943 - 0% - 903,918

2,386,309 - 2,386,309 2,386,309 - 0% - 2,340,953

BALANCE 3,186,309 196,538 2,989,771 3,186,309 - 0% 185,282 3,084,149

Explanatorynotes:*Over/UnderBudgetcolumn:Sinceonlytwomonthsofactualsarebeingreportedabalancedbudgetispresented.Assuchthebudgetisneitheroverspentorunderspent.

**0%meansnovarianceatthispoint,budgetisontarget.

7.3

GSA2016-2017OperatingBudget(Narrative)

7.4

AccountNameandBudget

BriefDescription NarrativeandVariance

GSAREVENUE GSAFees

GSAFees(annualmembershipfee)$1,080,467budget

• TheGraduateStudents’Association(GSA)issupportedbystudentannualmembershipfeeswhichareleviedbyCouncilandcollectedbytheUniversity.Thefeesreceivedarebasedonthenumberoffull-timeandpart-timegraduatestudentsattendingtheuniversity.FollowingapprovalofthefeeamountbyGSACounciltheannualfeesaresubmittedtotheUniversityBoardofGovernorstoprovideforcollection.

• Basedonthethree-yearfundingagreementsignedbetweentheGSAandtheUniversityonMarch2,2016,theGSAwillreceive:

o 40%advanceinMaybasedontheprojectedfall/winterenrollment

o 90%(offalltermfees)inOctoberbasedontheassessedfeesforthefall/winterterms,aftertheFallterm100%withdrawaldeadlineinOctober

o 90%(ofwintertermfees)inFebruarybasedontheassessedfeesforthefall/winterterms,aftertheWinterterm100%withdrawaldeadlineinFebruary

o FinalpaymentinApril(nextfiscalyear)aftertheactualstudentenrollmentisreconciled

• For2016-2017,theprojectedGSArevenueis$1,080,467.Thisisbasedonfunding5,825full-timestudents(5,825@$160.66perstudent)and1,200part-timestudents(1,200@$120.50perstudent).

• ActualApriltoMay:$432,176• ForecastJunetoMarch:$648,291• The2015-2106actualwas$1,069,695

InvestmentRevenue EndowmentFundNobudget

• TheUnitizedEndowmentPool(UEP)consistedofaninitialamountof$265,000whichprovidedforannualpaymentstotheGSAbytheUniversity.(In1997theGSAcouldnotpaythePowerPlantleasesotheUniversityboughtthehardgoodsinthisfacilityandtherevenuewentintotheUEP.)

• InJune2015theUniversityadvisedthattheycouldnolongerretaintheGSA’sshareintheUEP.


7.5

AccountNameandBudget

BriefDescription NarrativeandVariance

• AttheendofMarch31,2015theshareintheUEPhadamarketvalueof$394,922.InJuly2015cashproceedsof$437,137weredepositedintheGSAbankaccount.Thisresultedinagainof$42,215(437,137-394,922=42,215).

• FundsinvestedwithAlbertaTreasuryBranchasofMay2016.InterestandInvestmentIncome$25,000budget

• Interestoninvestments.• Aninvestmentstrategyforthesefundshasbeenestablished.ATB

InvestmentManagementInc.ismanagingtheinvestmentportfolio.

• Ontarget• ActualApriltoMay:$2,186• ForecastJunetoMarch:$22,814• The2015-2106actualwas$10,191

FundingfromOthers FundingfromtheDeanofStudentsandtheDeanofFGSR$7,500budget

• ThisfundingisdescribedinlettersfromtheDeanofFGSRandDeanofStudentsandcovers,forinstance,theexpensesoftheGSA-hostedfallandwinterorientationevents,otherstudentengagementeventsandprofessionaldevelopmentforgraduatestudents.

• Ontarget• ActualApriltoMay:$0.00• ForecastJunetoMarch:$7,500• The2015-2106actualwas$14,190

FundingfromStudentcare.networks$4,480budget

• Studentcare.networksprovides$5,190peryeartotheGSAtobeusedforthebenefitofstudentsentirelyatthediscretionoftheGSA(additionaltofundsprovidedfortheiryearlyadintheGSAhandbookandsponsorshipofAwardsNight).

• Thecommitmentisfor5yearsstartingin2015-2016.


TemporaryFundingfromTDIMM$4,000budget

• TDInsuranceMelocheMonnexprovidesthisfundingforvariouseventsandinitiativesorganizedbytheGSA,suchasAwardsNightandOrientation.SeeMOUfordetails.



7.6

RevenuefromCommercialActivities(ChoppedLeaf)

ChoppedLeaf(InPhysicalActivityandWellness(PAW)Centre)Revenue$42,171budget

• TheGSAhasafinancialarrangement,inasub-lease,withtheStudents’UniontoreceiverentalrevenuefromtheChoppedLeaffoodoutlet.

• RevenuescommencedinAugust2015.

• Inthe2015-16budgetthisitemwasmovedfromtheRestrictedandOtherFundingBudgettotheOperatingBudget.


OtherRevenue OtherRevenue$1,266budget

• Thisaccountisusedtorecordrevenuethatmayarisefromothersourcesorone-timefundingopportunities.

• Ontarget• ActualApriltoMay:$1,000• ForecastJunetoMarch:$266• The2015-2106actualwas$67,552

GSAGOVERNANCE Directly-ElectedOfficersStipends

Directly-ElectedOfficersStipends$161,978budget

• TheDirectly-ElectedOfficersincludesthePresident,theVPAcademic,theVPStudentServices,theVPExternal,andtheVPLabour.In2016-2017,thePresidentreceivesanannualstipendof$38,566andthefourVPpositionseachreceive$30,853.AnychangesinthestipendsabovetheConsumerPriceIndexaresubjecttoexplicitapprovalbyGSACouncil(GSABylawPartIV,OfficersSection2.3.2).

• NotethatthestipendsaregrossstipendsandincludetaxandCPP.RemittancesaremadeonbehalfofDirectly-ElectedOfficersfromtheirstipendtotals.



7.7

Directly-ElectedOfficersBenefits

GSAHealthandDentalPlan$2,250budget

• Theratecurrentlyis$492.95perstudentperannum.ThisinvoiceispaidinSeptember.


U-Pass$2,125budget

• TheU-Passissetat$141.67eachterm.ThisamountisreimbursedinMay,September,andJanuary.

• Ontarget• ActualApriltoMay:$677• ForecastJunetoMarch:$1,354• The2015-2106actualwas$2,000

EmployerContributions

EmployerCPPContributions$7,338budget

• ThisistheGSA’scontributionfortheCanadaPensionPlanwhichisatarateof1.0timestheemployee’scontribution.CPPiscalculatedatarateof4.95%ofsalaryuptothemaximumannualpremium.Thislineshowstheemployer’scontributiononly(nottheemployeecontribution).


EmployerEIContributions$4,405budget

• ThisistheGSA’scontributionforEmploymentInsurancewhichisatarateof1.4timestheemployee’scontribution.EIiscalculatedatarateof1.88%ofsalaryuptothemaximumannualpremium.Thislineshowstheemployer’scontributiononly(nottheemployeecontribution).


ElectedOfficers-OtherExpenses

Insurance$2,025budget

• DirectorsandOfficersLiabilityInsurance.PaidannuallyinJanuary.• NewinsurancebrokerretainedinJanuary2016whichhasresultedin

apolicyratesavings.


Transition/EarlyCallforTalent$4,697budget

• MaybeusedtofundEarlyCallforTalentinthefall.• TransitionactivitytypicallyoccursinMarchandApril.• Majorityof2016-2017transitionexpenseshaveoccurredinApril

andMay2016,ratherthanMarchsoanoverexpenditureisforecast.

• Overspent• ActualApriltoMay:$2,324• ForecastJunetoMarch:$3,210• The2015-2106actualwas$1,188


7.8

ElectedOfficersExpenses$2,336budget

• Expensesrelatedtohosting/food/conferencestomaintaincurrentGSArelationships.

• Pre-approvalbytwosigningauthoritiesneeded.

• Ontarget• ActualApriltoMay:$236• ForecastJunetoMarch:$2,100• The2015-2106actualwas$545

BoardandOtherCommitteeExpenses$5,411budget

• Thecostestimateisbasedon52Boardmeetingsperyearat$104permeetingandoccasionalmeetingsofothercommittees.

• TheprimaryBoardexpenseistheprovisionofalunch.Costsarebeingcontainedbytheuseofmoreeconomicalfrozenfoodswhicharepreparedin-house.


CouncilExpenses

Council/Food/OtherExpense$3,513budget

• Theestimateisbasedon12meetingsperyearat$292permeeting.


ElectionExpenses$2,360budget

• ThisisusedtocoverexpensesassociatedwiththeGSAGeneralElectionthattakesplaceinMarch.

• Ontarget• ActualApriltoMay:$0.00• ForecastJunetoMarch:$1,000• The2015-2106actualwas$69

CouncilSpeakerHonorarium$2,272budget

• SpeakerispaidanhonorariumforeachGSACouncilmeeting($150permeeting).


ChiefReturningOfficerHonorarium$1,082budget

• ChiefReturningOfficerispaidanhonorariumformanagingtheGSAGeneralElectionincludinganyby-electionsandreferenda.


OtherHonoraria$2,000budget

• Thispoolofmoneymaybeusedtopayanhonorariumtoanindividual(s)forsignificantandhigh-levelworksimilartothatdonebytheSpeakerorCRO.

• Example,DROneedstofillinforCROforasignificantperiod.• Pre-approvalbytwosigningauthoritiesisneeded.

• Ontarget• ActualApriltoMay:$0.00• ForecastJunetoMarch:$500• The2015-2106actualwas$500


7.9

GSAADVOCACY GovernmentandExternalRelations$16,239budget

• Relationship-building,withafocusonadvocacy,betweentheGSA,governmentandotherorganizations.Usuallyintheformoftravelexpenses,hosting,ormeetingsrelatedtoadvocacy.

• InitsStrategicWorkPlan(SWP),theGSABoardidentifiedtheneedforastrongvoiceatthetablewithgovernment(Albertagovernmentinparticular)andotherdecision-makingandinfluentialgroupsatthenationallevelinordertopromotethebestinterestsofgraduatestudents.Asastrong,stable,rebuiltorganization,theGSAanditsleadersarenowinanexcellentpositiontotakeonintensive,integratedadvocacyforandpresentationofgraduatestudentissues.


UniversityRelations$1,080budget

• Expensesrelatedtothebuilding,orrepair,ofrelationshipsbetweentheGSAandUniversityunits.Usuallyintheformofhosting/meetingexpenses.

• Pre-approvalbytwosigningauthoritiesneeded.

• Ontarget• ActualApriltoMay:$105• ForecastJunetoMarch:$975• The2015-2106actualwas$715

ab-GPAC$7,812budget

• In2013,theAlbertaGraduateCouncil(AGC)closeditsoperations.AnewProvincialGraduateStudentAdvocacygroup(ab-GPAC)wasformedundertheSocietiesActinOctober2014.ThemandateistolobbywiththeAlbertagovernmentinpromotingtheinterestsandconcernsofgraduatestudents.

• Feesforthenewab-GPAChavebeensetat$3.00pergraduatestudentperyear,effectiveSeptember2015.

• PreviouslythefeesforAGCwere$2.00peryear,coveredinpartbyadedicatedfeeof$0.50assessedpergraduatestudentpertermthatwasimplementedbyareferendumin2000.Theremaining$0.50pergraduatestudentpertermispaidoutoftheGSAoperatingbudgetasthe“GSAcontribution.”InthetimeperiodbetweenthedisbandingofAGCandthestart-upofab-GPACthededicatedfeescollectedwereheldinreserve.Thisreservewillbedrawndownthisyeartocoverthe$1.00differenceinfees.



7.10

GSAOffice–HumanResources

StaffRepresentedbyNASA

StaffRepresentedbyNASA-Salaries$187,000budget

• Notethatthesalariesaregrosssalariesincludingtax,employeeEIandCPP,anduniondues–remittancesaremadeonbehalfofemployeesfromtheirsalarytotals.

• Thisistoincludeapprovedcostoflivingincreasesandone-timepayments(e.g.responsibilitypay).

• The2016-2017isunderstatedby$58,000duetoavacantstaffposition.

• Overspentby$4,645• ActualApriltoMay:$32,205• ForecastJunetoMarch:$159,440• The2015-2106actualwas$198,418

StaffRepresentedbyNASA–Benefits$19,530budget

• TheGSAisprovidinglumpsumpaymentsinlieuofbenefitstosupplementsalariesforcontinuingstaff.Thebudgetof$19,530wascalculatedonthebasisof8%(asastartingpoint)ofthesalariesofcontinuingstaffeventhoughtheUniversity’sbenefitpackageis20%ofsalary(includinghealthanddental).

• Underspentby$4,199• ActualApriltoMay:$0.00• ForecastJunetoMarch:$15,331• The2015-2106actualwas$12,461

StaffRepresentedbyNASA–GSAHealthandDentalPlanandGSAP$1,900budget

• Therateiscurrently$492.95perannumperstaff.• TheGraduateStudentAssistancePlanis$21perannumperstaff.


StaffRepresentedbyNASA–EmployerCPPContributions$10,000budget



StaffRepresentedbyNASA–EmployerEIContributions$5,348budget




7.11

StaffDevelopment(NEW)$2,400budget

• ThestaffNASAcontractprovidesforsupportof$800.00perstaffforcoursesrelatedtostaffdevelopment.

• Newbudgetlinefor2016-2017.• Ontarget• ActualApriltoMay:$0.00• ForecastJunetoMarch:$2,400

Management

Management-Salaries$384,000budget

• ManagementpositionswerereorganizedintotwokeypositionsofExecutiveDirectorandDirectorofOperations/FinancialManager(DO/FM)in2010-2011.ThesewereexternallybenchmarkedandapprovedunanimouslybyGSACouncil.ThesepositionsarestillevolvingastheGSAfinishesarebuildingwhichbeganin2010.

• TheExecutiveDirectorsalaryandotheremploymentrelatedexpensesareestablishedinacontractualagreement.Thesalarywasbenchmarkedin2010byHumanResourcesandcomparedtoasimilarpositionattheUniversityofCalgary.

• TheDO/FMleftin2011.Apart-timeCharteredAccountantandapart-timeFinancialManagerwerehired.TheDOpositionwascombinedwiththeLabourProfessionalposition.

• TheDirectorofOperations/LabourProfessionalworksthreedaysaweek(reducedin2013fromfourdays).

• Ahalf-timepositionapprovedinthe2012-2013budgetat$35,000isnowthefull-timeDirectorofServicesandGovernanceposition,benchmarkedagainstaUniversityAPO’ssalary.

• Thelastposition,asenvisionedinthesuccessionplan,istheAssociateDirector,whichwasfilledin2014.


Management-MeritPay/ContractualforManagement$30,062budget

• InaccordancewiththeExecutiveDirector’scontract,theEDhastheopportunitytoreceivemeritpayandothercontractualexpenses(beingpaidmonthly).TheEDdeclinedtohavemeritpaybuiltintohersalary.TheEDusesthisfundprimarilytoprovidemeritpaytomanagers.

• UnspentfundsfromthislinemaybeusedtoaugmentRRSPpaymentsorothermanagementbenefitstotakeintoaccounttherealitiesofthecompetitivemarket(e.g.theGSAdoesnothavea



7.12

pensionplan).

Management-Benefits$28,285budget

• In2013theGSAbegantoprovidebenefitcompensationformanagement.Thebudgetwascalculatedonthebasisof8%(asastartingpoint)ofsalaryeventhoughtheUniversity’sbenefitpackageis20%ofsalary(includinghealthanddental).


Management-RRSP$17,678budget

• Inaccordancewiththecontract,theExecutiveDirectorisentitledtoanRRSPpaymentof$5,000(madeinmonthlyincrements).

• OthermanagementalsoreceiveRRSPpayments.• Thebudgetwascalculatedonthebasisof5%ofsalary.


Management-GSAHealthandDentalPlanandGSAP$2,500budget

• Theratecurrentlyis$492.95perannumpermanagementstaff.• TheGraduateStudentAssistancePlanis$21perannumper

managementstaff.


Management-EmployerCPPContributions$11,500budget



Management-EmployerEIContributions$6,375budget



OtherHRExpenses

Parental/OtherDiscretionaryLeave$0.00budget

• AParental/OtherDiscretionaryLeaveFundof$60,000hasbeenestablishedoutsideoftheOperatingBudgetandispostedintheauditedfinancialstatements.

• Thisfundingisforparentalandotherdiscretionaryleave.ThisiscontractualaspertheGSAstaffagreementwithNASAandisalso


7.13

availabletomanagers.• Thislinewillnotbeincludedinnextyear’sbudget.

OfficeRecognition$2,811budget

• ThispoolofmoneyisusedforrecognitionofGSAstaffmembers(e.g.whenastaffmemberleavesorreachessignificantbenchmarks).

• Ontarget• ActualApriltoMay:$58• ForecastJunetoMarch:$2,753• The2015-2106actualwas$528

VacationPayout$5,244budget

• ContractualarrangementwiththeExecutiveDirectorforvacationpayout,forvacationpayoutforNASA-representedstaffinaccordwiththeirCollectiveAgreement,andformanagersattheED’sdiscretion.

• UnspentfundsfromthislinemaybeusedtoaugmentRRSPpayments,orprofessionaldevelopment.


ProfessionalExpenseAllowance$6,292budget

• ContractualarrangementwiththeExecutiveDirector.Budgetwillalsobesetasideforothermanagementpositionsandprofessionaldevelopment.In2016-2017theDirectorofServicesandGovernanceattendedTheBanffCentreManagementcourseinMay2016,foraone-timeexpenseofapproximately$4,900.

• UnspentfundsmaybeusedforothermanagementbenefitsatthediscretionoftheED.

• Estimatedtobeoverspentby$2,400• ActualApriltoMay:$6,118• ForecastJunetoMarch:$2,550• The2015-2106actualwas$3,948

Workers’Compensation$2,000budget

• WCB-Albertaisdisabilityinsuranceforworkersagainsttheimpactofworkplaceinjuries.OurinsuranceprovidersstronglyrecommendedthattheGSAenrolinWorkers’Compensation.

• WCwasacquiredonApril7,2014.• WCB-Albertarequiresanannualreturnbefiledbythelastdayof

Februaryeachyear.


Parking$2,166budget

• ContractualarrangementforExecutiveDirector.• Otheroccasionalparkingforelectedofficers,staff,and

management.



7.14

GSAOfficeAdministrationandOperationalCosts

Capitalitems$6,292budget

• ThisbudgetlinereferstopurchasesofmajorassetsthattheGSAwillneedandispartofafive-yearplanestablishedin2010.Asof2015wehadanexternalITreviewandhiredanITexperttobringtheGSAuptominimumuniversityITstandards.Thiswillinvolvesomeone-timecostsin2016and2017.


Telephone&Cable$4,195budget

• Billedmonthly.• Thenumberofphoneswasreducedfrom15to7in2011and

reducedto6in2015.


OfficeSupplies$5,490budget

• Generalofficeexpensesincludingofficesupplies,postage,swagpurchases,printing,andmiscellaneousofficeexpenses.


RepairandMaintenance$2,003budget

• Contingencyfundforrepairandmaintenanceofofficefurniture,appliances,computers,andequipment.

• IncludesmonthlyfeesforAdobeCreativeCloud.


PayrollandBankingServiceCharges$1,678budget

• ThepayrollprocessingchargestoCERIDIAN(payrollserviceprovider).

• BusinessbankingplanfeesandCorporateMasterCardannualfees.

• Ontarget• ActualApriltoMay:$185• ForecastJunetoMarch:$936• The2015-2106actualwas$1,169

PhotocopierLease(Office)$5,000budget

• TheGSAleasestwophotocopiersforofficeuse.Billingoccursmonthly.


PhotocopierMeter(Office)$3,500budget

• Billedmonthly. • Ontarget• ActualApriltoMay:$604• ForecastJunetoMarch:$2,524• The2015-2106actualwas$3,291


7.15

PhotocopierPaper(Office)$839budget

• Purchasedmonthly. • Ontarget• ActualApriltoMay:$136• ForecastJunetoMarch:$430• The2015-2106actualwas$545

GeneralLiabilityInsurance(Office)$650budget

• Generalliabilityofficeinsurance,whichwasdoubledin2013.• NewinsurancebrokerretainedinJanuary2016whichhasresultedin

apolicyratesavings.

• Ontarget• ActualApriltoMay:$535• ForecastJunetoMarch:$0.00• The2015-2106actualwas$615

GSAProfessional

FinancialAuditing$10,770budget

• GSAhasanannualauditperformedbyCollinsBarrow.• RequiredbyPost-SecondaryLearningActandsubmittedtothe

UniversityBoardofGovernors.


Consultants$20,800budget

• HiredITconsultantinAprilandMay.BudgetallowsforfurtherITconsultingasneeded.


InvestmentAdvisor(NEW)$9,000budget

• InvestmentadvisorfeesforATBInvestmentManagementInc. • Newfor2016-2017.• Ontarget• ActualApriltoMay:$0.00• ForecastJunetoMarch:$9,000

LegalFees-General$20,975budget

• LegaladviceonmajorinitiativessuchasPAW,operationalissuessuchasBylawchanges,andelectionissues.

• Iftherearemoniesremainingatyear-endthesefundsareaddedtocontinuebuild-upofahealthyLegalDefenseFund,onadvicefromourauditor.



7.16

GSAServiceExpenses

GrantsandSubsidiesExpenses

AcademicWorkshopSubsidies$5,711budget

• ExecutiveDirector,DirectorofOperations,andrelevantVPsrecommendedtotheGSABoardandtheGSABudgetandFinanceCommitteetocontinueprovidingthesesubsidiesasstudents’reviewsoftheworkshopsareoutstanding.


ExternalGrants$2,324budget

• FundsrequestforexternalgrantssuchasagrantfortheLongNightAgainstProcrastinationeventandInternationalWeeksponsorship.


StudentGroups

CouncilRemunerationStudentGroups$5,192budget

• GSAfundingprogramforeligibledepartmentalgraduatestudentgroupsbasedontheattendanceoftheirdepartmentcouncillorovertheGSACouncilyear.


Academically-RelatedStudentGroupAwards$15,575budget

• TheGSAprovidesagrantprogram,ongoingthroughtheyear,fordepartmentalacademically-relatedgraduatestudentgroupsto:

§ Bringinspecialguestlecturersorhostacademic-styleevents.

§ Supporttheacademicactivitiesofgraduatestudentsatthedepartmentallevel.


OtherExpenses

AnnualStrategicPlanInitiatives$8,480budget

• Anynewstrategicplanninginitiativesmaybefundedfromthisaccount.

• Fundingforthisaccountlinecomesfromthe$4,480fundingfromStudentcare.networksandthe$4,000fromTDIMM.


Orientationsand • Combinedfundingof$7,500isreceivedfromtheDeanofStudents • Ontarget


7.17

DepartmentalLiaison$7,500budget

andtheDeanofFGSR.• ThisfundingisdescribedinlettersfromtheDeanofFGSRandDean

ofStudentsandcovers,forinstance,theexpensesoftheGSA-hostedfallandwinterorientationeventsfornewgraduatestudents,othergraduatestudentengagementevents,andprofessionaldevelopmentforgraduatestudents.

• ActualApriltoMay:$0.00• ForecastJunetoMarch:$2,050• The2015-2106actualwas$1,287

AMICCUS-CMembership$700budget

• MembershiptoAMICCUS(AssociationofManagersinCanadianCollegesandUniversityStudentCenters).

• Ontarget• ActualApriltoMay:$0.00• ForecastJunetoMarch:$650• The2015-2106actualwas$650

FoodBankMemorandumofUnderstanding$9,000budget

• ContributionwillbemadeinquarterlyinstallmentstotheCampusFoodBank(whichwasfoundedbytheGSA).

• GSABoarddidnotdisbursefundstotheFoodBankin2015-2016duetooperationalconcerns.

• Ontarget• ActualApriltoMay:$2,250• ForecastJunetoMarch:$6,750• The2015-2106actualwas$0.00

AwardsNight$7,268budget

• ExpensesfortheannualGSAAwardsNight(normallyinMarch).• In2015-2016AwardsNightfellonApril1,2016soexpensesincurred

sofarthisyearareforthatevent.• Overexpenditureisforecastas2016-2017expenseswillbeincurred

inMarch2017.

• Overspentby$3543• ActualApriltoMay:$4,811• ForecastJunetoMarch:$6,000• The2015-2106actualwas$565

GSAOperating/ContingencyFund

Operating/ContingencyFund$15,575budget

• Acontingencyfundisafundsetasidetohandleunexpectedandunanticipatedexpensesthatareoutsidetherangeoftheoperatingbudget.UseofcontingencyisuponrecommendationofthePresident.


GSA2016-2017RestrictedandOtherFundingBudget(Narrative)

7.18AccountNameandBudget

BriefDescription Narrative

RestrictedandOtherFunding FundraisedActivity

GSAAgenda/Handbook$11,000budget

• TheGSAsellsadvertisingspaceintheyearlygraduatestudentagenda/handbooktosubsidizeprintingcosts.


GraduateStudentSupportFund(GSSF)Projects(RestrictedRevenue)TheMemorandumofSettlementprovidedfortotalfundsof$789,000fortheGSSFfor2015-2016,andthebudgetisbasedonthefundingremainingthesame.IndividualbudgetshavebeensetforthecomponentsofGraduateStudentRecognitionAwards,ChildCareGrants,EmergencyBursaries,andAcademicTravelAwards.ReallocationoffundsbetweenthesecomponentsarerecommendedtotheBoardandapprovedbytheBoard.

GSARecognitionAwards$18,000budget

• FundsprovideforvariousawardspresentedattheannualAwardsNight.• RevenueisreceivedintheformofGSSFfundswhentheCollective

Agreementisapprovedinthespring/summer.• ExpensesfortheAwardsNightareprocessedinthefollowingMarch.


GSAChildCareGrants$249,000budget

• GraduatestudentscanapplyforthisGranttooffsetthecostofchildcare.• RevenueisreceivedintheformofGSSFfundswhentheCollective

Agreementisapprovedinthespring/summer.• Expensesareprocessedthroughouttheyear.


GSAEmergencyBursaries$137,500budget

• EmergencyBursariesareanon-repayablebursaryforgraduatestudentswhoneedassistanceduetoanunanticipatedemergency.

• RevenueisreceivedintheformofGSSFfundswhentheCollectiveAgreementisapprovedinthespring/summer.

• Expensesareprocessedthroughouttheyear.


GSAAcademicTravelAwards$384,500budget

• Graduatestudentscanapplyforthisawardtoparticipateinacademicactivitiessuchasconferencesandresearchtrips.

• RevenueisreceivedintheformofGSSFfundswhentheCollectiveAgreementisapprovedinthespring/summer.

• Expensesareprocessedthroughouttheyear.





ab-GPAC$7,361budget

• In2013,theAlbertaGraduateCouncil(AGC)closeditsoperations.AnewProvincialGraduateStudentAdvocacygroup(ab-GPAC)wasformedundertheSocietiesActinOctober2014.ThemandateistolobbywiththeAlbertagovernmentinpromotingtheinterestsandconcernsofgraduatestudents.

• Feesforthenewab-GPAChavebeensetat$3.00pergraduatestudentperyear,effectiveSeptember2015.

• PreviouslythefeesforAGCwere$2.00peryear,coveredinpartbyadedicatedfeeof$0.50assessedpergraduatestudentpertermthatwasimplementedbyareferendumin2000.Theremaining$0.50pergraduatestudentpertermispaidoutoftheGSAoperatingbudgetasthe“GSAcontribution.”InthetimeperiodbetweenthedisbandingofAGCandthestart-upofab-GPACthededicatedfeescollectedwereheldinreserve.Thisreservewillbedrawndownthisyeartocoverthe$1.00differenceinfees.


CJSRFees$14,722budget

• TheUofAcampusradiostation(CJSR)receives$1.00pergraduatestudentperterm.Thisisadedicatedfeethatwasimplementedbyareferendumin1999.

• RevenueandtherelatedexpensesareprocessedinOctoberandFebruary.


GSAP(GraduateStudentsAssistanceProgram)$66,163budget

• TheGraduateStudentsAssistancePlanbeganinSeptember2009,andisfundedinpartbya$12perstudentperyeardedicatedfeethatwasimplementedbyareferendumin2009.The$12issplitupas$4perfallterm,and$8perwinterterm.

• RevenueandtherelatedexpensesareprocessedinOctoberandFebruary.


HealthPlan$1,315,120budget

• ThisisthefeethatischargedtostudentsforthehealthpartoftheHealthandDentalplan.

• The2016-2017feeis$280.70perstudentperyear.• RevenueandtherelatedexpensesareprocessedinOctober,February,and

March.• ThereisaDentalandHealthPlanReserveFundwhichwasestablishedto

ensurethatadequatefundsareavailableintheeventtheDentalandHealthPlancostsexceedtheamountscollectedinfees.Thefundwillbedrawndownin2016-2017.

• Ontarget• ActualApriltoMay:$0.00• ForecastJunetoMarch:$1,315,120• The2015-2016actualwas$1,344,025




DentalPlan$982,943budget

• ThisisthefeethatischargedtostudentsforthedentalpartoftheDentalandDentalplan.

• The2016-2017feeis$212.25perstudentperyear.• RevenueandtherelatedexpensesareprocessedinOctober,February,and

March.• ThereisaDentalandHealthPlanReserveFundwhichwasestablishedto

ensurethatadequatefundsareavailableintheeventtheDentalandHealthPlancostsexceedtheamountscollectedinfees.Thefundwillbedrawndownin2016-2017.


8.0

DearGSACouncilMembers, June10,2016

WhileIcurrentlyserveasChairoftheGSABudgetandFinanceCommittee(GSABFC),thisproposalwasconsideredandrecommendedtobebroughtforwardtoGSACouncilbytheGSABFCandtheGSABoardinmytermasVPLabour,whenIwasVice-ChairoftheGSABFC.WhentheGSABFCmetinJanuaryof2016toconsidertheGSA’s2016-2017budgetandrollingfive-yearbudget/businessplan,membersqueriedwhetherafive-yearplanwasappropriateassomuchinformationwassubjecttochange.Membersdiscussedwhetherathree-yearrollingplanwouldbeabetterguide.Thefive-yearrollingplanswerefirstimplementedin2010;priortothatnoforecastingwasundertaken.Atthetime,theUniversity’smodelofusingfiveyearswasutilizedbutitwasanartificialnumber.TheGSABFCthenmetagainonFebruary9,2016tofurtherdiscussthis.Atthismeeting,theyconsultedwiththeGSAFinancialTeam(ledbyExecutiveDirectorEllenSchoeckandincludingAccountantShirleyBall,FinancialManagerDorteSheikh,DirectorofOperationsHeatherHogg,andDirectorofServicesandGovernanceCourtneyThomas)andagreedthatathree-yearplanwasmoreclearasthedevelopmentoftherollingplanwasbasedonthemechanicalapplicationofCPIandfactorssuchasactualCPIandenrolmentlevelswereunknownwhentherollingplanwasdone.AtameetingonMarch14,2016,membersvotedtorecommendtheseproposedchangestoGSACouncil.Sincerely,

SarahFickoGSAPresidentandChairoftheGSABudgetandFinanceCommitteeandtheGSABoardccEllenSchoeck,GSAExecutiveDirectorandLead,FinancialTeamShirleyBal,GSAAccountantFinancialTeam

PreparedbyCThomasandESchoeckforGSACouncil18July2016MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:FirstMailing:GSACouncil18July2016Item8a-OutlineofIssueGSABudgetBusinessPlan.docx

8.1

OutlineofIssue(GSACouncil)

SecondReading:GSARollingBudgetandBusinessPlan:ProposedChangestoGSABylawandGSAPolicy

SuggestedMotionfortheGSACouncil:

ThattheGSACouncil,ontherecommendationoftheGSABudgetandFinanceCommitteeandtheGSABoard,APPROVEproposedchangestoGSABylawandGSAPolicytomovefromafive-yearrollingbudgetandbusinessplantoathree-yearone,asnotedintheattacheddoublecolumndocumentandeffectiveuponthesecondreadingbyGSACouncilinthecaseofGSABylawandimmediatelyinthecaseofGSAPolicy.

NOTE#1:ThesectionsofGSABylawandGSAPolicythatwillbechangedare:

• GSABylaw,PartIX• GSAPolicy,BudgetPrinciples,Practices,andProcedures• GSAPolicy,GSAStandingCommittees,GSABudgetandFinanceCommittee

NOTE#2:AttheJuneGSACouncilmeeting,GSACouncilapprovedthefirstreadingofGSABylaw.ThisisthesecondreadingofproposedchangestoGSABylawandthefirstandonlyreadingforGSAPolicy.Background:Asyoucanseefromthe20June2016MinutesofGSACouncilmeeting,theseproposedchangeswereapprovedunanimouslywithverylittlediscussionatitsfirstreading.AttheirmeetingofJanuary26,2016(wheremembersreviewedandadvisedupontheAnnualOperatingandCapitalFive-YearBudget/BusinessPlan(2016-2021)andtheRestrictedandOtherFundingFive-YearBudget/BusinessPlan(2016-2021)),GSABFCmembers“queriedwhetherafive-yearplanwasappropriateassomuchinformationwasvariabletochangeandmembersdiscussedwhetherathree-yearplanwouldbeabetterguide.MembersagreedtodiscussthisattheirnextmeetingandreviewGSAPolicyaccordingly.”AttheirmeetingofFebruary9,2016,GSABFC“AGREEDthatathree-yearplanwasmoreclearastheforecastsconstitutedamechanicalapplicationofCPIandfactorssuchasactualCPIandenrolmentlevelswereunknownwhenforecastingwasdone.”AttheirmeetingofMarch14,2016,GSABFCreviewedaproposalmovingtheGSAfromafive-yearrollingbudgetandbusinessplantoathree-yearoneandrecommendedittoGSACouncil.OnMarch30,2016,theGSABoardalsovotedtorecommendthisproposaltoGSACouncil.Jurisdiction:GSAPolicy,StandingCommittees,Section4.2.b.ii:“TheGSABFCshallfulfilthefollowingadvisoryfunctions…AdvisingthePresidentandGSACouncilonbudgetprinciples,policies,andproceduresandonanyotherrelatedfinancialpolicies.”GSAPolicy,StandingCommittees,Section4.2.f:“TheGSABFCshallconsideranymattersreferredtoitbyGSACouncil,theGSABoard,thePresident,ormanagement.”GSAPolicy,StandingCommittees,Section2.2.a“TheGSABisthesenioradministrativeauthorityoftheGSAasdelegatedtoitbyCouncil.”

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:FirstMailing:GSACouncil18July2016Item8b-Three-YearBudgetandBusinessPlanDoubleColumn.docx

8.2

GSARollingBudgetandBusinessPlan

ProposedChangestoGSABylaw(PartX),GSAPolicy(BudgetPrinciples,Practices,andProcedures),andGSAPolicy(GSAStandingCommittees,GSABudgetandFinanceCommittee)

CurrentGSABylaw(deletionsnotedbyastrikethrough)andProposedChanges(additionsunderlined)

Rationale/Background

GSABylaw,PartIX,Finances 1Budget Nochange. 1.1TheExecutiveDirector,GSAAccountant,GSAFinancialManager,andthePresident,inconsultationwiththeGSABoardandBudgetandFinanceCommittee,shalldraftanannualbudgetaspartofafive-yearthree-year,rollingbudgetandbusinessplan,tobereviewedbytheGSABFCnolaterthantheGSABFC’slastmeetingintheFebruarypriortotheAprilinwhichtheannualbudgetwilltakeeffect.

Athree-yearplanprovidesgreaterclarityandpotentiallymoreaccuracyastheplansconstituteamechanicalapplicationofCPIandfactorssuchasactualCPIandenrolmentlevelsareunknownwhentherollingplanisprepared.Editorial.

1.2GSACouncilwillreceivearecommendationontheannualoperatingandcapitalbudgets,togetherwitharecommendedfive-yearthree-yearbudgetandbusinessplan,nolaterthanitsMarchregularmeeting.

Seeabove-notedrationale.

Nofurtherchanges. CurrentGSAPolicy(deletionsnotedbyastrikethrough)andProposedChanges(additionsunderlined)


BudgetPrinciples,Practices,andProcedures 1.1.a–1.1.d… Nochange.

1.1.eInplanningandmanagingitsbudget,theGSAshall…facilitatelong-termplanningbydevelopingafive(5)-yearthree(3)-yearrollingbudgetandbusinessplanforrevenueandexpenditure.


1.1.f–1.1.j… Nochange.

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:FirstMailing:GSACouncil18July2016Item8b-Three-YearBudgetandBusinessPlanDoubleColumn.docx

8.3

CurrentGSAPolicy(deletionsnotedbyastrikethrough)andProposedChanges(additionsunderlined)


BudgetPrinciples,Practices,andProcedures 2.1TheUnrestrictedandRestrictedOperatingBudgetshallbeorganizedintobroadbudgetdivisionswhicharepresentedtotheGSABFC,theGSABoard,andGSACouncilinboththequarterlyreportsandtheannualfive(5)-yearthree(3)-yearrollingbudgetandbusinessplan.


Nofurtherchanges. CurrentGSAPolicy(deletionsnotedbyastrikethrough)andProposedChanges(additionsunderlined)


StandingCommittees,GSABudgetandFinanceCommittee(GSABFC) 1–4.2.e… Nochange.

4.2.dTheGSABFCshallreviewandadviseontheannualfive(5)-yearthree(3)-yearrollingbudgetandbusinessplan.


Nofurtherchanges.

9.0

TWOPAGESMacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:SecondMailing:GSACouncil18July2016Item9a-FacultyofEducationDeanSelectionCommittee.docx

GSANOMINATINGCOMMITTEE(NoC)DEANOFEDUCATIONSELECTIONCOMMITTEE(ONEPOSITION)

NOMINEESASelectionCommitteefortheDeanofEducationisbeingstruckbytheProvost’sOffice.TheFacultyDeansSelectionProcedure,AppendixA:DeanSelectionCommitteesforIndividualFaculties,outlinesthatthedepartmentalGSAsinEducationwillselectandforwardonenametoGSACouncilandtherepresentativewillbeelectedbytheGSACouncil.OnJune24,2016,theGSAemailedalldepartmentalGSAswithadeadlineofJuly14,2016at2:00PMtoforwardaname.SomedepartmentalGSAsrequestedtheassistanceoftheGSAtoconductanelection.TheGSArantheelectionforEducationalPolicyStudiesastheydon’thaveadepartmentalGSA.TheGSAreceivedtwo(2)nominations(onefromtheDepartmentofEducationalPsychologyandonefromtheDepartmentofLibraryandInformationSudies).NonominationswerereceivedfromEducationalPolicyStudies,ElementaryEducation,andSecondaryEducation.TherewillbeapaperballotvoteheldattheJuly18,2016GSACouncilmeetingfortheEducationGraduateStudent

PositionontheDeanofEducationSelectionCommittee.

IfyouareunabletoattendtheJuly18,2016meetingofGSACouncilandwouldliketocastanelectronicvoteforthisposition,youmustcontacttheNominatingCommitteeCoordinator([email protected])BEFORE3:00PMonMondayJuly18,2016inordertocastyourvoteinadvanceoftheCouncilmeeting.

Nomineesforthispositionarelistedinalphabeticalorderbylastnameandwillbepresentedinreverse

alphabeticalorderontheballot.‘NoneoftheCandidates’willnotbeconsideredanomineeforthepurposeofthisballot,asUniversityregulationsmustbefollowed.

EducationalPsychologyNominee:AmandaRadilLibraryandInformationStudiesNominee:KatieBarteeThenamesandbiographiesreceived(fournominees)areATTACHEDonpage9.1.Biographieshavebeenattachedasreceived(i.e.notedited).AssetoutinUofApoliciesandprocedures:“Thegraduatestudentrepresentative(s)shallbeselectedthroughthefollowingmechanism.EachDepartmentalGraduateStudentAssociationshallforwardanametotheGraduateStudents’AssociationandtherepresentativewillbeelectedbytheGraduateStudents’AssociationCouncil.IfnoDepartmentalGraduateStudentAssociationexistsorifnonamesareforwardedbytheexistingassociations,theGraduateStudents’AssociationshallberesponsibleforforwardinganametotheGraduateStudents’AssociationCouncilforratification.”(http://www.policiesonline.ualberta.ca/PoliciesProcedures/Procedures/Selection-of-Faculty-Deans-Procedure-Appendix-A-Dean-Selection-Committees-for-Individual-Faculties.pdf).

9.1

TWOPAGESMacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:SecondMailing:GSACouncil18July2016Item9a-FacultyofEducationDeanSelectionCommittee.docx

BiographiesandResumesofNominees

1.AmandaRadilAmandaRadil’sBio:IamoriginallyfromVancouver,BCandcompletedmyBA(Hons,2008)attheUniversityofVictoria.Afterworkingonaleadershipsuccessioninitiativeinthehealthcaresector,IdecidedtoreturntoschoolandmovedtoEdmonton,whereIcompletedmyM.Ed.(2012)attheUofAinSchoolandClinicalChildPsychology(SCCP);IaminthefinalyearofmyPhDinthesameprogram.WhileatUVic,Iservedasthevice-presidentofthepsychologycourseunionandwasinvolvedwithourundergraduatepsychologyhonourssociety.IamaformerCo-PresidentoftheEducationalPsychologyGraduateStudentAssociation(EDPYGSA;2012-2014)andhavesatonGSACouncilasmydepartment’srepresentativeforthepast4years.IhavealsosatonFGSRCouncil(2014-2015)andwasourGraduateStudentRepresentativeontheEducationalPsychologyChairSelectionCommitteethispastyear.AmandaRadil’sResume:IamafifthyearPhDstudentintheDepartmentofEducationalPsychology,researchingteachers’motivationalpracticesintheclassroom.IworkintheAlbertaConsortiumforMotivationandEmotion(ACME)withinternationalcollaboratorsonprojectsinvolvingstudents’andteachers’experiencesofeducationfromavarietyofperspectives.Imaintainresearchinterestsinprogramevaluation,neurodevelopmentaldisorders(e.g.ADHD,FASD),andmixedmethodsresearch,alongwithclinicalworkwithyouthinbothassessmentandcounselling.IaminterestedintheDeanofEducationSelectionCommitteeasitrelatesdirectlytomydisciplineandIfeelIhavegainedthebackgroundthroughmyworkwithboththeEDPYGSAandGSACounciloverthepastyearstomakeameaningfulcontributiontodiscussionthattakesplace.Additionally,IfeelthatIcaneffectivelyprovideavoiceforgraduatestudentsinthisselectionprocess.IhaveaflexiblescheduleandanticipatebeingfreeatthetimesthatthisCommitteewillmeet.AmandaRadilcurrentlyservesonthefollowingcommittees:GSACouncil–MemberforEducationalPsychologysinceSept20122.KatieBarteeKatieBartee’sBio:IwasbornandraisedinEdmonton.IhaveaBAinHistory(2015)fromtheUniversityofAlberta.DuringmyUndergraduateDegreeIspentatermatQueen’sUniversityBelfast,whereIstudiedtheNorthernIrishTroubles.IcurrentlyserveontheexecutiveoftheLibraryandInformationStudiesStudents’Association.LastyearIservedontheSelectionCommitteethatsuggestedthehiringofKerenDalitotheFacultyofLibraryandInformationStudies.IhavealsobeenanIrishdancerforsixteenyears.IhavetraveledandperformedorcompetedinIreland,Scotland,Disneyland,andDisneyWorld.KatieBartee’sResume:IamcurrentlyinmysecondandfinalyearofmyMLIS.IhaveworkedfortheEdmontonPublicLibraryandtheUniversityofAlbertaLibraries.Iamfocusingmydegreeonlibrarianshipforchildrenandyouthinapublicsetting.

9.2

FIVEPAGESMacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:SecondMailing:GSACouncil18July2016Item9b-FacultyofMedicineandDentistryDeanSelectionCommittee.docx

GSANOMINATINGCOMMITTEE(NoC)DEANOFMEDICINEANDDENTISTRYSELECTIONCOMMITTEE(ONEPOSITION)

NOMINEESASelectionCommitteefortheDeanofMedicineandDentistryisbeingstruckbytheProvost’sOffice.TheFacultyDeansSelectionProcedure,AppendixA:DeanSelectionCommitteesforIndividualFaculties,outlinesthatthedepartmentalGSAsinMedicineandDentistrywillselectandforwardonenametoGSACouncilandtherepresentativewillbeelectedbytheGSACouncil.OnJune29,2016,theGSAemailedallDepartmentalGSAswithadeadlineofJuly14,2016at2:00PMtoforwardaname.TheFacultyofMedicineandDentistrycontactedthestudentsineachdepartmentwithoutaDepartmentalGSAaboutthevacancy.TheGSAreceivedfive(5)nominations(onefromtheDepartmentofLaboratoryMedicineandPathology,onefromtheDepartmentofMedicalMicrobiologyandImmunology,onefromtheDepartmentofPediatrics,onefromtheDepartmentofObstetrics,andonefromtheDepartmentofSurgery).NonominationswerereceivedfromAnesthesiologyandPainMedicine,Biochemistry,BiomedicalEngineering,CellBiology,CriticalCareMedicine,DentistryandDentalHygiene,emergencyMedicine,FamilyMedicine,MedicalGenetics,Medicine,Oncology,OphthalmologyandVisualSciences,Pharmacology,Physiology,Psychiatry,andRadiology&DiagnosticImaging.

TherewillbeapaperballotvoteheldattheJuly18,2016GSACouncilmeetingfortheMedicineandDentistryGraduateStudentPositionontheDeanofMedicineandDentistrySelectionCommittee.

IfyouareunabletoattendtheJuly18,2016meetingofGSACouncilandwouldliketocastanelectronicvoteforthisposition,youmustcontacttheNominatingCommitteeCoordinator([email protected])BEFORE3:00PMonMondayJuly18,2016inordertocast

yourvoteinadvanceoftheCouncilmeeting.

Nomineesforthispositionarelistedinalphabeticalorderbylastnameandwillbepresentedinreversealphabeticalorderontheballot.‘NoneoftheCandidates’willnotbeconsideredanomineeforthepurposeofthisballot,asUniversityregulationsmustbe

followed.LaboratoryMedicineandPathologyNominee:LucianaDaSilveiraCavalcanteMedicalMicrobiologyandImmunologyNominee:LionelJensenObstetricsNominee:MackenzieCoathamPediatricsNominee:PrabhjotBediSurgeryNominee:AntonioBruniThenamesandbiographiesreceived(fournominees)areATTACHEDonpages9.3to9.6.Biographieshavebeenattachedasreceived(i.e.notedited).AssetoutinUofApoliciesandprocedures:“Thegraduatestudentrepresentative(s)shallbeselectedthroughthefollowingmechanism.EachDepartmentalGraduateStudentAssociationshallforwardanametotheGraduateStudents’AssociationandtherepresentativewillbeelectedbytheGraduateStudents’AssociationCouncil.IfnoDepartmentalGraduateStudentAssociationexistsorifnonamesareforwardedbytheexistingassociations,theGraduateStudents’AssociationshallberesponsibleforforwardinganametotheGraduateStudents’AssociationCouncilforratification.”(http://www.policiesonline.ualberta.ca/PoliciesProcedures/Procedures/Selection-of-Faculty-Deans-Procedure-Appendix-A-Dean-Selection-Committees-for-Individual-Faculties.pdf).

9.3


BiographiesandResumesofNominees

1.LionelJensenLionelJensen’sBio:IwasborninWhiteRock,BritishColumbia,andraisedinChilliwack,BritishColumbia.IcompletedmyBachelorofScienceinHonoursMicrobiologyandImmunologyattheUniversityofBritishColumbia(UBC)inMayof2012.DuringmystudiesatUBCIwasheavilyinvolvedinthecampuscommunityinvariousleadershiproles.Iwasaresidenceadvisorinthe2009-2010and2010-2011schoolyears,andwaspromotedtotheroleofseniorresidenceadvisorforthe2011-2012and2012-2013schoolyears.IwasalsoinvolvedwiththeMicrobiologyandImmunologyStudent’sAssociationastheSocialDirectorinthe2011-2012schoolyear.Iwasdirectlyresponsiblefororganizingstudygroups,socialevents,anddepartmentsportsteams.Finally,atUBCIwasanattendeeatthe2010and2011StudentLeadershipConferences,andwasapresenteratthe2012and2013StudentLeadershipConferences.FortheselongtermcommitmentstoprovidingleadershiptotheUBCcampusandresidencecommunitiesIreceivedtheWalterGageResidenceDelfinaTucsonContributorshipAwardinApril2013,theThunderbirdChapterNationalResidenceHallHonorary’sOutstandingLeadership“WhitePin”inApril2013,andwasinvitedtoattendthe2012and2013UBCPresident’sLeadershipRecognitionReceptions.InSeptember2013IbeganmyprogramintheDepartmentofMedicalMicrobiologyandImmunology(MMI)attheUniversityofAlbertainDr.DavidMarchant’slab.IhavebeeninvolvedintheMMIGraduateStudent’sAssociationsincebeginningmyprogram,firstastheSocialCoordinatorfromSeptember2013toAugust2014andsubsequentlyasanorganizerofthemonthlystudents-only‘RatTrap’seminarseries.IbeganasanorganizerforRatTrapinSeptember2014andwillcontinueinthispositionuntilatleastAugust2016.ThemostsignificantextracurricularcontributionIhavemadetotheFacultyofMedicineandDentistry(FoMD)communitytodatehasbeentohelporganizethe2015and2016ImmuNetResearchDays.ThistraineeorientedeventdrawsstudentsfromacrossAlberta,aswellasfromBCandSaskatchewan,andprovidesavenuetopresentresearchandbuildcollaborations.In2015asaCo-ChairoftheOrganizingCommitteeIrecruitedvolunteers,setgoals,anddelegatedroles.Forthe2015eventIwasalsotheChairoftheFundraisingcommittee;Iincentivizeddonationsbyinvitingtopsponsorstosendrepresentativestoattendourevent.Despitebeingthe19thannualImmuNetResearchdaythiswasthefirsttimecompanyrepresentativeshadbeeninvitedtoattendanditcontributedgreatlytosurpassingourfundraisinggoal,helpingusraiseover$8000.In2016IreturnedastheChairoftheFundraisingCommittee,throughothernewinitiativesweagainsurpassedourfundraisinggoalandraised$13250.IhavealsocontributedtothebroaderUniversityofAlbertacampuscommunityasaCo-FounderandPresidentofOrganandTissueDonationAwarenessattheUniversityofAlberta,astudentgroupfoundedinAugust2015.AsthePresidentIlaidthefoundationfortheclubthroughrecruitingcapablestudentsintoexecutivepositions,composingaconstitution,andthroughbuildingrelationshipswithstakeholders.Specifically,IbuiltrelationshipswiththeCanadianTransplantAssociation,theAlbertaTransplantInstitute,theAlbertaDonatesLifeCoalition,andAlbertaHealth.Theserelationshipshaveprovidedknowledge,materialsupport,andaccesstotransplantrecipientstoenableourclubtoraiseawarenessaroundcampusoftheimportancetoregisterone’sintenttobeanorganandtissuedonor.Finally,asPresidentIrepresentedtheclubintelevisedinterviewsandwasinvitedtogivetheclosingspeechatthe2016CanadianTransplantAssociationGala.IamlookingforwardtocontinuingmyinvolvementwiththeclubintheupcomingyearastheVicePresidentFinance.LionelJensen’sResume:IamcurrentlyathirdyearPhDstudent;myresearchprojectisfocusedonantiviraldrugdiscoveryagainstRespiratorySyncytialVirus.RecentlythescopeofmyprojecthasexpandedtoincludescreeningcompoundsagainstZikaVirustoaddresstheongoingoutbreakinSouthAmerica.DuringmyprogramIhaveworkedasaTeachingAssistantintwocourses,IntroductoryVirology(IMIN324)andInfection,Immunity&Inflammation(DMED512).TheaboveBiooutlinesthevariousvolunteerpositionsIhaveheld.ThesepositionshaveenabledmetobuildalargenetworkofrelationshipswithstudentsacrosstheFoMD.AsanactivememberofmydepartmentwhoregularlyattendsthemonthlystudentmeetingsIamawareoftheconcernsfacingmyfellowstudentsandthereforewillbebetterabletorepresentallstudentsontheSearchandSelectioncommittee.IamalsointerestedinservingonthiscommitteeasIseeitasanopportunityforprofessionaldevelopment.IlookforwardtolearninghowsuchanimportantpositionisfilledintheUniversity,andtolearningaboutthedifferentvisionsprospectiveDeanshaveforourfaculty.IamespeciallyinterestedinunderstandinghowprospectiveDeansplantobuildontheFoMD’sreputationasacenterforresearchexcellencegiventhechallengesimposedbythecurrentfundinglandscape.Lastly,pleasenoteIhaveaschedulethatisflexibleenoughtoaccommodatesittingonthiscommittee.

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2.MackenzieCoatham MackenzieCoatham’sBio:IwasbornandraisedinAlbertahavingbeenborninCamroseandgrowingupinSouthernAlberta.IattendedtheUniversityofLethbridgeandreceivedaB.Sc.inBiochemistrywithGreatDistinctionin2012.In2014,IalsoreceivedaM.Sc.inBiochemistryfromtheUofL.DuringmytimeattheUofL,Iwasanactivemember,treasurerandgraduatestudentrepresentativeforthesyntheticbiologyandchemistryandbiochemistryclubs.IwasalsoheavilyinvolvedinscienceoutreachactivitiessuchasLet’sTalkScienceandiGEMandvolunteeredatalocalmuseumhelpingtorunadultandfamilyprograms.AttheUofA,IampursuingaPh.DinMedicalSciencesinObstetricsandGynecologywhereIamcurrentlyagraduatestudentrepresentativeforthisdepartmentfortheFacultyofMedicineandDentistry.IamalsoapartofamultidisciplinarygroupthatproducesmonthlynewslettersforCRINA.MackenzieCoatham’sResume:IamMedicalSciences–ObstetricsandGynecologyPh.DstudentthatjustbeganmysecondyearofstudiesinthelabsofDr.PostovitandDr.Cheng-HanLee.ThroughmyresearchIamhopingtodeveloptargetedtherapiesagainstundifferentiatedstem-celllikeovarianandendometrialcancers.AttheUniversityofLethbridge,thefocusofmyundergraduateandgraduateresearchwastofindnovelantibiotictargetstofightthegrowingproblemofbacterialantibioticresistance.AtthispointinmyPh.Dprogram,IhavetimetobeonthiscommitteeandI’mactivelypursuingvariousopportunitiestogetinvolvedattheUofA.I’mveryinterestedincommitteesthathavealargerroleinuniversitygovernanceandoperations.AlsoasthefirstPh.Dstudentinmydepartment,IfeellikeIcouldbringanewanduniqueperspectivetothisFacultyofMedicineandDentistryDeanSelectionCommittee.MackenzieCoathamcurrentlyservesonthefollowingcommittees:DepartmentofObstetricsandGynecologyGraduateStudentRepresentativeforFacultyofMedicineandDentistryCRINA(CancerResearchInstituteofNorthernAlberta)TraineeCommunicationsCommittee3.LucianaDaSilveiraCavalcanteLucianaDaSilveiraCavalcante’sBio:IwasbornandraisedinBrazil,whereIobtainedaBScinPharmacyandClinicalChemistry(2008)andaMScinPharmacy/ClinicalBiochemistry(2011).IcametoEdmonton4.5yearsagotopursuemyPhDdegreeatUofA.IamfluentinPortugueseandEnglish,andmediumproficiencyinSpanishandGerman.IwasaDepartmentalCounseloratGSAfrom2013-14.IwasaDepartmentalrepresentativeattheFoMDGraduateStudentAdvisoryCommittee.IvolunteeredatWISESTChoicesConference2015.IhavebeenpartofOrganizingCommitteesforConferencesandIamcurrentlypartoftheEventsCommitteefromDepartmentofLabMedicine&PathologyStudentGroup.LucianaDaSilveiraCavalcante’sResume:Iamonmy5thandlastyearofPhDintheDepartmentofLaboratoryMedicineandPathologystudyingtheeffectofliposomesonredbloodcellsfortransfusion.IworkinDr.Holovati/Acker’sLab.Ihavementoredanumberofstudents(highschoolandundergraduate)thatpassedthroughourLabtogainresearchexperience.IhavejustfinishedmyexperimentalworkandIamintheprocessofwritingmythesis,thereforeIhaveaschedulethatisflexibleenoughtoaccommodatesittingonabusycommittee.4.AntonioBruniAntonioBruni’sBio:AsaresidentofNorthernOntario,IcompletedmyundergraduatestudiesatLakeSuperiorStateUniversity,whereIreceivedaBachelorofSciencedegreeinBiologywithaminorinChemistry(2006---CumLaude).WhileattendingLSSU,Iservedasatutorattheschool’sLearningCenter,aswellasaSupplementalInstructorforthefirstyearBiologycourse.Inmyfinaltwoyearsofstudy,IservedasCo---PresidentofthePre---ProfessionalSocietyandwasamemberoftheStudent’sCouncilFinanceCommittee.WithinthecommunityofSaultSte.Marie,IvolunteeredwithnumerousorganizationsincludingProgramRead,anon---profitorganizationaimedtoimproveliteracyinadultswithinthecommunity,andwasanactivementorwithBigBrothersSaultSte.Mariefortwoyears.In2007,IrelocatedtoLondon,Ontario.WhileinLondon,IwasactivelyinvolvedwiththeBoysandGirlsClubwhereIservedasatutorandmentorintheafter---schoolMyActionPlanforSuccessprogram.AsanemployeeofSernovaCorp,Ispearheadedthecompany’scorporatevolunteerinvolvementintheTelusJuvenileDiabetesResearchFoundation(JDRF)WalkfortheCureasFundraiserTeamCaptainfortwoconsecutiveyears.InSeptember2013,ImovedtoEdmontontoinitiateGraduatestudiesattheUniversityofAlerta.AsidefromservingastheDepartmentofSurgery’sGSACouncilor,IcurrentlyserveastheGraduateStudentRepresentativeontheDept.ofSurgery’sGraduateResearchCommittee,Dept.ofSurgeryGraduateResearchAdvisoryCommittee,theFGSRGraduateStudentProfessionalDevelopmentCommittee(PD4Grads),

9.5


theFacultyofMedicineandDentistryGraduateCoordinator’sCommittee(GradStudentrepresentative),theFoMDGraduateStudentAdvisoryCommittee(Dept.ofSurgeryRep)andtheGSAAppealsandComplaintsBoard.IwasrecentlyselectedtoserveastheGradStudentRepresentativeontheSearchandSelectionCommitteefortheChairpositionfortwoseparateDepartmentswithintheFoMD,andwasselectedonbehalfoftheFoMDtoserveonthePresident’sVisitingCommittee,anexternalcommitteethatreviewedtheresearchactivitiesoftheFoMD.Withinthecommunity,IserveasamemberofNextGenEdmonton’sIGNITEOrganizingCommittee.AntonioBruni’sResume:AsaGraduatestudentwithintheDepartmentofSurgery,IhavetheprivilegeofpursuingdiabetesandislettransplantationresearchinDr.JamesShapiro’slaboratory.MypassionfordiabetesresearchwasignitedinmypreviouscareeropportunitywithSernovaCorpinLondon,Ontario.ItwastherethatIbecameinvolvedinthepreclinicaldevelopmentoftheCellPouch™,amedicaldevicethatwouldserveasanalternativesiteforislettransplantation.AsaneffectivememberofSernova’sResearch&Developementteam,Ihadtheuniqueopportunitytoimmersemyselfinaninnovativeresearchenvironmentthatfosteredstrongscientific,communication,projectmanagementandadministrativeskills,paramountintransitioningtheCellPouch™toaHealthCanada---approvedclinicaltrialattheUniversityofAlberta.Indeed,theseskillshavebeeninstrumentalinmytransitiontopursuinggraduatestudiesattheUofA,andfacilitatedmysuccessthroughoutmystudies.Ihavebeenfortunatetosecurestudentshipsandtravelawards,aswellasopportunitiestosharemyresearchatlocal,provincial,nationalandinternationalconferences.AsagraduatestudentintheDepartmentofSurgery,amongcontemporariesimmersedinbasicand/orclinicalsciences,IbelieveIhaveanunderstandingoftheneedsofgraduatestudentsinbothdisciplines.Inparalleltomyacademicachievements,IhaveimmersedmyselfinnumerousDepartmental---,Faculty---andUniversity---levelCommittees,servingasaconduitforthestudentsinwhichIrepresent.IfirmlybelievethatmyinvolvementatthesevariouslevelsstronglyequipsmetoactimpartiallyforthebenefitofthestudentswithintheFacultyofMedicineandDentistry(FoMD).WithintheFoMD,IcurrentlyserveontheGraduateCoordinator’sCommitteeandGraduateStudentAdvisoryCommittee,andwasrecentlyappointedtothePresident’sVisitingCommittee,anexternalcommitteethatreviewedtheresearchactivitiesoftheFoMD.IbelievemyinvolvementonthesecommitteeshaveprovidedmewiththeopportunitytolearnabouttheimportantmattersaffectingtheFoMD,aswellasprovideavoicefortheFoMDstudentbodyastheirgraduatestudentrepresentative.WithrespecttotheSearchandSelectionCommittee,IwasrecentlyappointedtorepresenttwoseparateDepartmentswithintheFoMDasthegraduatestudentrepresentative.Takentogether,Ifirmlybelievethatthese,alongwithotherexperiences,haveprovidedmewiththetangibleskillsrequiredtoeffectivelyservetheFoMDastheirgraduatestudentrepresentativeontheDean’sSearchandSelectionCommittee.AntonioBruni’scurrentlyservesonthefollowingcommittees:•Dept.ofSurgeryGraduateResearchCommittee•Dept.ofSurgeryGraduateResearchAdvisoryCommittee•FGSRGraduateStudentProfessionalDevelopmentCommittee(PD4Grads)•FacultyofMedicineandDentistry(FoMD)GraduateCoordinator’sCommittee–GradStudentRep•FoMDGraduateStudentAdvisoryCommittee–Dept.ofSurgeryRep•GSAAppealsandComplaintsBoard•GSADepartmentofSurgeryCouncilor•NextGenIGNITECommittee(externaltoUofA) 5.PrabhjotBediPrabhjotBedi’sBio:MynameisPrabhjotBediandIwasbornandraisedinEdmonton,Alberta.MyparentsarefromIndiaandsoIamfluentinbothEnglishandPunjabi.AftercompletinghighschoolinEdmonton,IdecidedtopursuemedicalschoolinIndia.ThemedicalsysteminIndiaissimilartothatofCanadainthattherearetwoyearsofpre-clinicalstudiesandtwoyearsofclinicalstudies.Duringmedicalschool,IhadtheopportunitytovolunteerwithanumberofWHOinitiatives(PulsePolioVaccinationCampaign,GiardasilVaccinationCampaign,WorldHealthDay),aswellasworkingwithunderprivilegedchildrenatlocalschools.MyexperiencesinIndiahadaprofoundimpactonmeandhelpedshapemeasanindividual.MygoalistobecomeaclinicianscientistinPediatricswithafocusinsocialPediatrics.Afterobtainingmymedicaldegree,IworkedforayearinIndiabeforereturningbacktoCanada.Currently,IamwritingmyCanadianmedicalqualifyingexams,inadditiontopursuingaMaster’sdegreeinPediatricsintheFacultyofMedicineandDentistry.IamvolunteeringoncampusasaSeniorPeerfortheInternationalStudentServicesandasaMentorfortheW.P.WagnerMentorshipProgram.Off-campus,IamhighlyinvolvedwiththeCanadianBreastCancerFoundationbothasacommitteememberandvolunteer,inadditiontovolunteeringattheFosterCareClinicattheGreyNun’sCommunityHospital.

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PrabhjotBedi’sResume:IamcurrentlypursuingaMasterofSciencedegreeinPediatricsunderthesupervisionofDr.JoannaMacLean.Myresearchfocusesontheimpactofusingnon-invasiveventilatory(NIV)techniquesintheinfantpopulation.InadditiontoworkingonmythesisandattendingNIVclinic,Iammentoringsummerstudentsandleadingsummerstudentseminarsforthisspring/summersemester.IamtheGraduateStudentRepresentative(GSR)-AlternatefortheDepartmentofPediatrics.IamalsotheGSR-AlternatefortheDepartmentofPediatrics-PediatricStudentInvolvementGroup.IaminterestedinbeingselectedfortheFacultyofMedicineandDentistry(FoMD)-DeanSelectionCommitteebecauseIthinkthatitisextremelyimportanttoselectacandidatewhoisnotonlyqualified,buthasstrongleadershipattributesandwillprovetobeagoodfitfortheUniversityofAlberta.TherearemultipleareasoverseenbytheFoMDDean,suchaseducation,research,clinicalcare,andcommunityengagement,whichmakestheselectionofanidealcandidateasignificantdecision.IbelievethathavingabackgroundinmedicineandcurrentlystudyingwithintheFoMDasagraduatestudentwillbeanassetintheselectionprocessbecausemytraininghasprovidedmeabackgroundabouttheneedsoftheprogramandthecharacteristicsdesirableinafutureDeanofMedicineandDentistry.Inaddition,Ibelievethatmypastexperiencesworkingonselectioncommittees(duringmyinternshipinIndiaandwiththeCanadianBreastCancerFoundation)willproveadvantageousintheselectionprocess.MytimeisflexibleandIwillbeabletoattendallofthescheduledmeetingsandinterviews.

PrabhjotBedi’scurrentlyservesonthefollowingcommittees:DepartmentofPediatricsGraduateStudentRepresentative-AlternateDepartmentofPediatrics-PediatricStudentInvolvementGroup

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MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:SecondMailing:GSACouncil18July2016Item9c-NomineeforGSANominatingCommittee.docx

GSANOMINATINGCOMMITTEE(GSANoC)GSANominatingCommittee:ONEVACANCY

SuggestedMotionfortheGSACouncil:

ThatGSACouncilDECLAREDELECTEDontheGSANominatingCommitteetheGSACouncilmemberbelow:

AntonioBruni(GSACouncillor,Surgery)

GSACouncilMembersLeavingtheGSANominatingCommittee:NinadMetha(MedicalMicrobiologyandImmunology)GSACouncilMembersStayingontheGSAGovernanceCommittee:MicheleDuVal,GSANominatingCommitteeAdministrativeChair(BiologicalSciences),RadimBarta(Oncology)Background:InanemailtoGSACouncilonJune29,2016theGSAExecutiveDirectorandtheGSASpeakeradvertisedforone(1)vacancyontheGSANominatingCommittee.ThedeadlineforthefirstcallfornominationswasJuly6,2016andone(1)nominationwasreceived.AcallforadditionalnominationswasemailedtoGSACouncilonJuly7,2016.ThedeadlinetoreceiveadditionalnominationswasWednesday,July14,2016atNoon,andnoadditionalnominationswerereceived.Sincenoadditionalnominations,thenomineeswillbedeclaredelectedbyGSACouncil.TheGSANoCisresponsibleforselectingandreplenishing,inatimelyfashion,graduatestudentrepresentativestocommittees,Councils,andotherbodiesrequiringsuchrepresentation“toensurethatthereiscontinuityinthegraduatestudent‘voice’[…]therebyensuringthebestpossiblerepresentationforgraduatestudents”(GSAPolicy,Nominating,Section11.2.2).MuchoftheworkoftheGSANoCisdoneviae-mail.TheGSANoCalsoleadstheEarlyCallforTalentandTraininginitiativeinOctoberandNovember(GSAPolicy,StandingCommittees,Section10.3.2).Jurisdiction:GSAPolicy,StandingCommittees,Section10.1.b.“GSACouncilmayelectuptothree(3)membersofGSACounciltotheGSANoC,normallythethree(3)membersappointedbyGSACounciltotheGSABoard.”

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:SecondMailing:GSACouncil18July2016Item10-President'sReporttoCouncil.docx

10.0

GSAPresidentReporttoGSACouncilfortheJuly18,2016Meeting

To: GSACouncilFrom: SarahFickoDate: July15,2016DearCouncillorFriendsandColleagues,Ihopeeveryonehasbeenabletospendsometimeoutsideandenjoythesunshine!I’vebeenawayfortwoweeksfromJune25toJuly10,firstataconferenceandthenonvacationwithmyfamily-Ireallyenjoyedspendingtimewithsixofmyeightniecesandnephews(allunderfour!)andseeinghowthey’vegrowninsixmonths!Iwasalsoveryhappytoreturnandfindmygardenhadexplodedwithallthegreenvegetables–lettuce,spinach,kale,andswisschardwhileIwasaway.ItislovelytoeatfreshproduceJFollowingupontheexcellentdiscussionatthepastCouncilmeeting,Icontinuetoincorporatethoseideas,andfeedbackfromvariousothersessions(includingthefirstRoundtableDiscussiononJuly11)intotheGSABoardStrategicWorkPlan,andourannualActionPlan.I’mproudofhowitiscomingtogether,andlookforwardtosharingitwitheveryoneoverthecomingmonths.Ifanyonewouldliketoprovidemorefeedback,pleasecometothenextRoundtableDiscussiononAugust4th,orfeelfreetoemailmeatgsa.president@ualberta.ca.ThispastmonthhasbeenbusyfortheGSAFinancialTeam,firstwithourannualaudit,andthenbuildingthefirstquarterlyfinancialreports.AlthoughIwasaway,Iskypedintothemeetingwithourauditor,andasyou’llhearduringthemeeting,wecontinuetobeinexcellentfinancialshape.ThismonthhasbeenrelativelyquietformeetingsasmostoftheUniversityGovernanceCommitteesareonhiatusoverthesummer.Ihavehadseveralpositivemeetingswithsomeoftheseniorleadership–first,ImetwithDonHickey(UniversityofAlbertaVice-PresidentFacilitiesandOperations)aboutsomecasesthathavetocometousregardingthetreatmentofstudentsbyResidenceServices.Thismeetingresultedinpositiveoutcomesforthestudentsinvolved–Icanreportmoreonthisorallyatthemeeting.ImetwithHeatherZwicker(UniversityofAlbertaInterimVice-ProvostandDeanoftheFacultyofGraduateStudiesandResearch)abouthowtheFacultyofGraduateStudiesandResearchandtheGSAcancollaboratethisyeartoassistgradstudents,andwe’reworkingonseveralitemsincludingorientations,PDevents,finessingalistIdevelopedaboutquestionsforprospectivestudentstoaskpriortoenteringgradschool,andpotentiallydoingajointpresentationontheCollectiveAgreementtoDean’sCouncil,tomakesuretheDeansareawareofthekeyfeaturesoftheagreement,aswellastohighlightcommonissuesaffectinggradstudents.Finally,ImetwithStevenDew(UniversityofAlbertaProvostandVice-PresidentAcademic)toshareanddiscussourprioritiesfortheyear.Anothermajoritemthatyou’llhaveseenfromthelettersenttoCouncillorslastweek,isthatourcurrentExecutiveDirector,EllenSchoeck,isplanningonsteppingdownattheendofthesummer.Ellen

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:SecondMailing:GSACouncil18July2016Item10-President'sReporttoCouncil.docx

10.1

hasbeenwiththeGSAforaboutsixyears,andhashelpedrebuildtheGSAintothestrongorganizationitistoday.PartofmyroleasGSAPresidentistohiretheExecutiveDirectoroftheGSA,I’vedoneextensiveinternalandexternalconsultationtounderstandthehiringprocess,andfollowingadiscussionwiththeGSABoard,IwasverypleasedtoofferthejobtoCourtneyThomas,ourcurrentDirectorofServicesandGovernance.Courtneyhasacceptedthejoboffer(pendingusbothsigningacontract),andwillbestartingasournewExecutiveDirectoronSeptember1st2016!ShewillformallyintroduceherselfattheSeptemberCouncil.FinallyasIendthisreport,oneofmyhighlightsthismonthwasseeinghowknowledgeablemyteamhasbecome in a very short period of time! The five of us had a meeting with University of AlbertaInternational(UAI),andeachoneofmyVPsdiscussedindepththeirrespectiveportfoliosandoutlinedkey issues affecting international grad students from their perspective. Similarly, Iwas very proud tohear several compliments about how my team worked together respectfully and collegially on acontentiousissueataGSABoardmeetingwhileIwasaway.Whilebeinganelectedofficialcanbeverychallengingandtiring,thesekindsofoccurrencesmakemefeelproudofwhatwearedoingandhowwearerepresentinggradstudentsthisyear!Warmestregards,SarahFicko,GSAPresidentPleasefindbelowalistofmeetingsIattendedbetweenJune20,2016toJuly18,2016.Themeetingswereaccurateatthetimeofprinting.IwasawayonResearchLeavefromJune26toJuly1andawayonPersonalLeavefromJuly4toJuly8,2016,andfromJuly14-15,2016.

June22 AnnouncementofthedonationforWomenandChildren’sHealthResearchJune22 GeneralFacultiesCouncilAcademicPlanningCommittee(GFCAPC)June23 MeetingwiththeDeanofFacultyofGraduateStudiesandResearchJune23 UniversityofAlbertaInternational(UAI)TourandMeetingJune23 MeetingwiththeDirectorofAboriginalStudentServicesJune24 MacEwanBoardofGovernors’BreakfastMeetingJune24 MeetingwithDHickey,VPFacilitiesandOperationsJune24 GSAGovernanceCommittee(GSAGC)June27 MeetingwiththeGSAAuditorJuly11 GSARoundtableDiscussionJuly12 MeetingwithKFriese,AssistantDeanHealthandWellnessServicesandJ

TremblayreGraduateStudentAssistantProgram(GSAP)July12 MeetingtodiscussAcademically-RelatedGraduateStudentGroupAwardsJuly13 MeetingwiththeProvostandVPAcademic

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:SecondMailing:GSACouncil18July2016Item10a-GSABoardReporttoCouncil.docx

10.2GSABoard(GSAB)

ReporttoGSACouncilfortheJuly18,2016Meeting

To: GSACouncilFrom: EllenSchoeck,ExecutiveDirectorandCoordinatoroftheGSABoard;HeatherHogg,DirectorofOperations;andCourtneyThomas,

DirectorofServicesandGovernanceDate: July15,2016TheGSABoard(GSAB)reportsregularlytoGSACouncilbylistingitsagendaitems,Motions/agreements,andmainitemsofdiscussion.MotionsofAgendaapprovalandapprovaloftheMinutesarenotincludedunlesstherewereamendmentsmade.Closedsessionitemsarenotminuted.OpensessionMinutesareavailableuponrequest.ThePresident,Vice-Presidents,DirectorofOperations,DirectorofServicesandGovernance,andIwillbehappytoansweranyquestionsorprovidemoreinformationattheGSACouncilmeeting.AlsoseetheweeklyManagementReportstotheGSABinItem20(ExecutiveDirector’sReporttoGSACouncil)onpages20.1-20.5.22June2016GSABoardMeetingMainAgendaItems:CampusFoodBank:SecondQuarterlySupportPaymentfromtheGSAin2016-2017;DraftGSABoardStrategicWorkPlan2016-2017;GSAHealthandDentalPlanMotionsandAgreements:MembersAGREEDtoapprovetheMinutesofJune15,2016,whichhadbeenpreviouslydistributed,afteramendinginthePresident’sReport,undertheFacultyofExtensionconvocationreport,“graduatestudents”to“graduates.”SFMOVED.SvKSeconded.CARRIED.MOTION:ThattheGSABoardGRANTthesecondquarterlypaymentof$2,250totheCampusFoodBank,tobeaccompaniedbyalistofmilestonestobemetbeforepaymentofthethirdquarterlyinstallment,asdevelopedbytheGSABoard.SFMOVED.ATSeconded.CARRIED.29June2016GSABoardMeetingMainAgendaItems:GSACouncilQuorum:ProposedChangestoGSABylawandtheStandingOrdersofGSACouncil;GSAHealthandDentalPlanMotionsandAgreements:MembersAGREEDthatthedataconsideredbytheGSAGovernanceCommitteewouldbecirculatedtoGSABoardmembersandthatthisitemwouldberevisitedatthenextGSABoardmeeting.6July2016GSABoardMeetingMainAgendaItems:2015-2016GSAAuditedFinancialStatements;GSA2016-2017BudgetandExpenditure(Quarterly)Report;GSACouncilQuorum:ProposedChangestoGSABylawandtheStandingOrdersofGSACouncil;GSAHealthandDentalPlanMotionsandAgreements:MembersAGREEDtoapprovetheAgendaofJuly6,2016,whichhadbeenpreviouslydistributed,afteradding“GraduateStudentInternshipProgram”totheVPAcademic’smeetings.ATMOVED.SvKSeconded.CARRIED.MOTION:ThattheGSABoardAPPROVEANDFORWARDTOGSACOUNCIL(FORINFORMATION)the2015-2016GSAAuditedFinancialStatements,subjecttothechangesnotedduringthediscussion.ATMOVED.SvKSeconded.CARRIED.MOTION:ThattheGSABoardRECEIVEFORINFORMATIONANDFORWARDTOGSACOUNCIL(FORINFORMATION)theGSA2016-2017BudgetandExpenditure(Quarterly)Report.ATMOVED.SvKSeconded.CARRIED.MOTION:ThattheGSABoardRECOMMENDtoGSACouncilproposedchangestoGSABylaw(PartIII)antheStandingOrdersofGSACouncil,asnotedintheattacheddoublecolumndocumentandeffectiveuponthesecondreadingbyGSACouncilinthecaseofGSABylawandtheapprovalofGSACouncilinthecaseoftheStandingOrderofGSACouncil.SvKMOVED.ATSeconded.MKsupported,ATopposed,SvKandFKabstained.NotCARRIED.MembersAGREEDtomeetjointlywiththeGSAGovernanceCommitteetodiscusstheproposal.13July2016GSABoardMeetingMainAgendaItems:ActualExpensesforAttendanceattheab-GPACAGM,May6-8,2016inCalgary,AB:ExternalRelationsTravelExpenses;GSAHealthandDentalPlan;Auditor’sLettertotheBoardofDirectorsMotionsandAgreements:MOTION:TheGSABoardisaskedtoREVIEWANDRECEIVEFORINFORMATIONtheattachedsummaryofactualexpensesincurredthroughattendanceattheab-GPACAGM,May6-8,2016inCalgary,AB.SFMOVED.MKSeconded.CARRIED.

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MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:SecondMailing:GSACouncil18July2016Item10b-GSABFCReporttoCouncil.docx

GSABudgetandFinanceCommittee(GSABFC)ReporttoGSACouncilfortheJuly18,2016Meeting

To: GSACouncilFrom: SarahFickoDate: July15,2016DearCouncilColleagues,TheGSABFCmetonJuly5,2016withtheVice-PresidentLabourSashavanderKleinintheChair(IwasawayonresearchleavebutmetpreviouslywithbothSasha,theGSA’sauditor,andtheGSA’sFinancialTeamtodiscusstheGSA’saudit)toreviewtheGSA’s2015-2016auditedfinancialstatements.WealsoreviewedanddiscussedthemostrecentquarterlyfinancialreportpreparedbytheGSA’sFinancialTeam(EllenSchoeck(TeamLead),ShirleyBall(Accountant),DorteSheikh(FinancialManager),HeatherHogg(DirectorofOperations),andCourtneyThomas(DirectorofServicesandGovernance).BothoftheseitemsarebeforeyoufortheJuly18meeting.Asyoucanseefromtheoutlineofissueattachedtothe2015-2016auditedfinancialstatements,theGSAisrequiredbythePost-SecondaryLearningAct(Section97(1))tohaveitsfinancialstatementsauditedannually.OurauditoristhefirmCollinsBarrowLLP(AuditorTomGee,MBA,FCA).Weareinsolidfinancialshape.

Withrespecttothequarterlyfinancialreport(andasnotedontheattachedoutlineofissue),thequarterlyfinancialreportshavebeencreatedtobuildyear-over-yeartrackingandmonitoringintotheGSA’sfinancialsystems,andallowgreatercontroloverbudget.Inadditiontoyearlycomparisons,regularquarterlyreportingallowsforbetterforwardplanningandillustratestheGSAyearlyfinancialcycle.TheGSAAccountantandGSAFinancialManageragreethattheGSA’sbudgetisontrackandtherearenoissuesofconcern.TheGSAisinexcellenthealth!Moreinformationisincludedinthecoverletterattachedtothisitem.

Sincerely, SarahFicko,GSAPresidentandChair,GSABudgetandFinanceCommittee

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GSAGovernanceCommittee(GSAGC)ReporttoGSACouncilfortheJuly18,2016Meeting

To: GSACouncilFrom: SarahFickoDate: July15,2016DearCouncilColleagues,TheGSAGCmetonJune24,2016.Atthismeeting,memberscontinueddiscussionabouttheintegratedversionofGSABylawandPolicy.WealsocontinuedthediscussionwithrespecttoproposedchangestoGSACouncilquorum,whichhadbeenreferredtotheGSAGCbyGSACouncilatitsFebruarymeeting.Next,wewillbemeetingjointlywithGSABoardtofurtherdiscusstheGSACouncilquorum.Sincerely, SarahFicko,GSAPresidentandChair,GSAGovernanceCommittee

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GSANominatingCommittee(GSANoC)ReporttoGSACouncilfortheJuly18,2016Meeting

To: GSACouncilFrom: MicheleDuValDate: July15,2016DearCouncilColleagues,ThereportfromtheGSANominatingCommittee(GSANoC)thismonthisasummaryofdiscussions/decisionstheGSANoChasmadesinceitslastreport,togetherwithalistofallvacanciesfilledandthosewhichwillbefilledshortly.GSABylawgoverningtheGSANoCislocatedinPartV(StandingCommittees).GSAPolicygoverningtheGSANoCisfoundinthesectionstitled“Nominating”and“StandingCommittees.”AsprovidedforinitsTermsofReference,theGSANoChasbeenconductingbusinessviae-mail.Sincerely,MicheleDuVal,AdministrativeChair,GSANominatingCommittee

GSAStandingCommittees1) GSANominatingCommittee(1MemberofGSACouncilPosition)

InanemailtoGSACouncilonJune29,2016,theGSANoCadvertisedforone(1)vacancyontheGSANominatingCommittee.ThedeadlineforthefirstcallfornominationswasJuly6,2016andone(1)nominationwasreceived.AcallforadditionalnominationswasemailedtoGSACouncilonJuly7,2016.ThedeadlinetoreceiveadditionalnominationswasThursday,July14,2016at12:00PM(noon)andnoadditionalnominationswerereceived.AntonioBruni(Surgery)willbedeclaredelectedbyGSACouncil.SeeItem9iia–NomineefortheGSANominatingCommittee

BodiesExternaltotheGSAGSACouncilhasdelegatedtotheGSANoCtheresponsibilityoffillingpositionsonallcommitteesexternaltotheGSA.Normally,allvacanciesareadvertised.AccordingtoPolicy,“advertisingmaybewaivedininstanceswhere,intheGSANoC’sview,itisurgenttofillavacancy”(GSAPolicy,Nominating,5.2).

1) DeanofEducationSelectionCommittee(1EducationGraduateStudentPosition)ASelectionCommitteefortheDeanofEducationisbeingstruckbytheProvost’sOffice.TheFacultyDeansSelectionProcedure,AppendixA:DeanSelectionCommitteesforIndividualFaculties,outlinesthatthedepartmentalGSAsinEducationwillselectandforwardonenametoGSACouncilandtherepresentativewillbeelectedbytheGSACouncil.OnJune24,2016,theGSAemailedalldepartmentalGSAswithadeadlineofJuly14,2016at2:00PMtoforwardaname.SomedepartmentalGSAsrequestedtheassistanceoftheGSAtoconductanelection.TheGSArantheelectionforEducationalPolicyStudiesastheydon’thaveadepartmentalGSA.TheGSAreceivedtwo(2)nominees.SeeItem9ib–NomineesfortheDeanofEducationSelectionCommittee

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2) DeanofMedicineandDentistrySelectionCommittee(1MedicineandDentistryGraduateStudentPosition)ASelectionCommitteefortheDeanofMedicineandDentistryisbeingstruckbytheProvost’sOffice.TheFacultyDeansSelectionProcedure,AppendixA:DeanSelectionCommitteesforIndividualFaculties,outlinesthatthedepartmentalGSAsinMedicineandDentistrywillselectandforwardonenametoGSACouncilandtherepresentativewillbeelectedbytheGSACouncil.TheGSAemailedallDepartmentalGSAswithadeadlineofJuly14,2016at2:00PMtoforwardaname.TheFacultyofMedicineandDentistrycontactedthestudentsineachdepartmentwithoutaDepartmentalGSAaboutthevacancy.TheGSAreceivedfive(5)nominees.SeeItem9ia–NomineesfortheDeanofMedicineandDentistrySelectionCommitteePosition

CurrentVacancies

1) FacultyofMedicineandDentistryFacultyCouncil(1BasicScienceGraduateStudentPosition,1ClinicalGraduateStudentPosition,and1DentistryandDentalHygieneGraduateStudentPosition)

InanemailtothegraduatestudentsintheFacultyofMedicineandDentistryonThursday,July14,2016,theGSANoCadvertisedforthree(3)vacanciesontheFacultyofMedicineandDentistryFacultyCouncil.One(1)vacancyisforagraduatestudentfromaBasicSciencedepartment,one(1)vacancyisforagraduatestudentfromaClinicaldepartment,andone(1)vacancyisforastudentfromtheDepartmentofDentistryandDentalHygiene.ThedeadlineforthefirstcallfornominationsisThursday,July28,2016andthedeadlineforthesecondcallfornominationswillbeThursday,August4,2016.

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GSAVice-PresidentAcademicReporttoGSACouncilfortheJuly18,2016Meeting

To: GSACouncilFrom: FirouzKhodayariDate: July15,2016DearCouncilColleagues,IhopeallofyouhavebeenenjoyingthesummerandbeautifulEdmonton.Ifnot,pleasedobecauselifeisshortandsummerisevenshorter.AsGSAVice-PresidentAcademic,IattendedseveralmeetingsduringthelastmonthwhichIwillsharethehighlightswithyouinthisreport.UniversityofAlbertaInternationalMyselfandtheotherDirectly-ElectedOfficershadaneffectivemeetingwithUniversityofAlbertaInternational(UAI),inwhichtheservicesthattheyprovideandtheconcernsthatinternationalgraduatestudentshavewerediscussed.Basedonmyportfolioandplansforthisyear,IsharedmyideaswithrespecttomentalhealthandlanguageproficiencyandhowUAIcanworkonthis.Question,Persuade,Refer(QPR)TrainingIfoundthistrainingthatIattendedwithSasha,useful.Ilearnedhowtoreducetheriskofsuicideamongpeoplearoundusandhowtohelpthosewhothinkofsuicideasanoptionforsolvingtheirproblems.Ithinkitisreallyimportanttotalktopeoplewhoareatrisk,tolistentothem,andhelpthemfindsolutionstosolvetheirproblems.Unfortunatelythenumberofpeoplewhothinkofsuicideinoursocietyishigh.Iinviteallgraduatestudentstoattendsuchtrainingsessionsinordertohaveahealthiercampus.GraduateStudentInternshipProgramGraduateStudentInternshipProgram(GSIP),whichIhavealreadydiscussed,isanewlyinitiatedprogramtoincreaseinternshipsforgraduatestudents.ThebasisofthisprogramisthattheUniversitymatchesthesalarypaidtothestudentbytheemployer.Inotherwords,ifanemployerpays$2000thenuniversitypaysthesameamountduringtheinternshipprogram.Themaximumpaymentwouldbe$8000fromUniversity,whichmeans$16000intotal.Theminimumrateis$25perhour.Untilnow,theemployershavebeencomingtotheUniversitytohirestudents(one-wayroad).AtmymeetingwithAndreaSpevak,GraduateStudentInternshipAdvisor,wetalkedabouthavingthegraduatestudentsgotoemployersandfindtheinternshipopportunitiesthemselvesandthenaskedtogetfundedbytheGSIP(two-wayroad).Shelikedtheidea,butthisnewprocedurewouldneedtobeapprovedbytheFacultyofGraduateStudiesandResearch(FGSR).IwillreportonthesubjectagainwhenIhavemoredetails.TheinternshipopportunitiesareadvertisedintheFGSRnewsletter.Pleasetalktograduatestudentsinyourdepartmentsaboutthisprogram.

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GSARoundtableDiscussionAsreportedbyMasoudandSarah,weheldourfirstRoundtableDiscussionthispastweek.9graduatestudentssignedupandonly2attended.Whilethismaybeanindicatorthatgraduatestudentsdonothaveanyfeedbackforus,IwouldencourageyoutosharedetailsaboutthenextRoundtableDiscussiononAugust4withstudentsinyourdepartments–wereallydowanttohearfromasmanypeopleaspossible.Iamhappytoansweranyquestionsorcommentsthatyoumighthaveregardingthisreport.Alsopleaseshareyoursuggestionsandconcernsofacademic-relatedissues.Thanks,FirouzKhodayari,GSAVice-PresidentAcademic PleasefindbelowalistofmeetingsIattendedbetweenJune20,2016toJuly18,2016.Themeetingswereaccurateatthetimeofprinting.

June22 GeneralFacultiesCouncil(GFC)ReplenishmentCommitteeJune23 UniversityofAlbertaInternational(UAI)TourandMeetingJune24 GSAGovernanceCommittee(GSAGC)June24 GeneralFacultiesCouncil(GFC)NominatingCommitteeJune28 GeneralFacultiesCouncilCommitteeontheLearningEnvironment

(GFCCLE)SubcommitteeonTeachingTenureMeetingJune29 Question,Persuade,Refer(QPR)TrainingJuly4 MeetingwithAndreaSpevakreGraduateStudentInternshipProgramJuly11 GSARoundtableDiscussion

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GSAVice-PresidentExternalReporttoGSACouncilfortheJuly18,2016Meeting

To: GSACouncilFrom: MasoudKhademiDate: July15,2016DearCouncilColleagues,Ihopethatyouaredoingwellandenjoyingthebeautifulsummerdays.BeforestartingmyreportofthemeetingsIattendedthispastmonth,Iwantedtokindlyremindyouthat,ifyouareplanningtocomeoncampus,itisagoodideatobringyourumbrellawithyoueveryday,sinceEdmonton’sweatherhasprovenitself,overthepastfewweeks,howweirdlybeautifulitcanbe(hotsunnymorningmixedwithstormy/rainyafternoons)!ThispastmonthIattendedmylasthonorarydegreereceptionforthespringconvocation,whichwasforMaryRobinson(FormerPresidentofIrelandandtheUnitedNationsHighCommissionerforHumanRights).Frommyperspective,herspeechhadacoupleofhighlightsincludingthevalueoffriendshipinmodernsociety.Shenotedthateveryoneofushaveexperiencedgooddaysandbaddays,thensheaddedthatfriendshipsmatterthemost,especiallyduringthebad/harddays.ShetoldastoryaboutthelasttimeshewasinEdmontonandbecamesick(totheextentthatshecouldnotevengiveherspeech),buthermemoriesaboutEdmontonweresobright.ShetoldushowkindandfriendlyEdmontoniansweretoheratthattimeandhowthatimpressedherdeeply.OneimportantmeetingIattendedlastmonthwastheannouncementof54.5milliondollardonationfromtheStolleryChildren'sHospitalFoundation(40M)andtheRoyalAlexandraHospitalFoundation(14.5M)totheUniversityofAlbertaforconductingresearchinwomenandchildren’shealth.ThisdonationisthebiggestsingledonationinthehistoryoftheUniversity,anditisreallysignificantinpavingthepathforfuturegenerationsofresearchersinthefieldofmedicine.Moreoverduringthepastmonth,asSarahreported,myselfandtheotherDirectly-ElectedOfficersmetwiththeUniversityofAlbertaInternational(UAI)ExecutiveDirectorandotherUAIstaffmemberstodiscusstheareaofcollaborationbetweentheGSAandUAI.Thismeetingwasprimarilyinformativeformeinmanyaspects.UAIisapartofUniversityadministrationandtheirroleisnottoadvocateonbehalfofinternationalstudents.Howevertheservicestheyprovidetointernationalstudentsarequiteimpressive.DuringthatmeetingitwasdiscussedhowtheGSAcanhelpUAIadvertisetheirservicesbeneficialtointernationalgraduatestudent. AssomeofyoumayalreadyknowthediscussionforthenewU-Passagreementhasstarted.Regardingthis,thelastcoupleofEdmontonStudentAlliance(ESA)meetingsweremorefocusedonthismatter.ThediscussionisgoingwellandAliwillreportfurtheronthismatter.Oneoftheotherthings

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thatwasdiscussedinthoseESAmeetingswasthefutureofESA.ESAismovingtowardestablishingamunicipaladvocacygroupwithmoreorganisedTermsofReferenceandbetter-targetedgoals. TheAthleticsandRecreationFeePolicyAdvisoryCommittee(ARFPAC)wasoneoftheothermeetingsIattendedlastmonth.ThemaindutyofthiscommitteeistodiscussanychangesintheAthleticandRecreationfeewiththestudents’associations.ThemainpartofthelastARFPACmeetingwastodiscussthenewmandateofthiscommitteecomparedtothenewlyestablishedJointStudent/UniversityOversightCommitteeonMandatoryNon-InstructionalFees(MNIF).Finally,lastMonday,asreportedbySarahandFirouz,weheldourfirstRoundtableDiscussion,whichwasreallygood.ThemainofpointoftheRoundtableDiscussionistolistentothevoiceofgradstudentsandtoaskfortheirfeedback.IwanttoinviteyoualltoattendournextRoundtableDiscussion,whichwillbeonThursday,August4,2016from10AMto12PMinMEC2-3.Sincerely,MasoudKhademi,GSAVice-PresidentExternalPleasefindbelowalistofmeetingsIattendedbetweenJune20,2016toJuly18,2016.Themeetingswereaccurateatthetimeofprinting.

June21 ReceptionforHonoraryDegreeRecipient,MaryRobinsonJune22 AnnouncementofthedonationforWomenandChildren’sHealthResearchJune23 UniversityofAlbertaInternational(UAI)TourandMeetingJune27 PublicInterestAlbertaPost-SecondaryEducationTaskForce(PIAPSETF)June28 EdmontonStudentAlliance(ESA)June28 AthleticsandRecreationFeePolicyAdvisoryCommittee(ARFPAC)July11 GSARoundtableDiscussion

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GSAVice-PresidentLabourReporttoGSACouncilfortheJuly18,2016Meeting

To: GSACouncilFrom: SashavanderKleinDate: July15,2016DearCouncil,Junewentbyinnotime!ItfeelslikeitwasyesterdaythatIwrotemypreviousreport.Noideawherethetimewent,apparentlyIhavebeenbusy.Firstofall,Ihavebeendealingwithacoupleofstudentcases,mainlyaboutfinancial,transparency,andcommunicationissues.Allaremovingforward,somedreadfullyslowly,butatleasttheyaremoving.Likeglaciers.Hopefullytheywillmeltawayonedayjustliketheglaciers,andeverythingwillbecometransparent.UntilthenHeatherandIspenttonsoftimesendingemails,makingphonecalls,connectingpeople,andhavingmeetingstoresolvetheseissues.Regardingthementalhealthissues,thereweretwomajormeetings:1)FirouzandIattendedtheQPRTrainingthatisQuestion,Persuade,andRefer.Itwasatrainingsessiononsuicideprevention.Itwasveryuseful,buttooshort.Itmostlycreatedawarenessamongstattendeesthatalmosteveryonehasbeenconnectedtosuicideinsomeway,includingmyself.Thebiggestissueis,likeformostothermentalhealthissues,stigma.Thereisnoopencommunicationaboutthisissueinsociety,whichiscrucialtopreventmanycases.Therefore,wepracticeasking“thequestion”withthepersonsittingnexttous.Thiswasprettyuncomfortablewhenyoudon’tknowthatpersonImustsay.“Thequestion”couldbephrasedmultipleways,butthebottomlinewas“Haveyouthoughtaboutkillingyourself”.MyDutchdirectnessdidn’thelpcreatetherightphrasingandmyneighbourwasprettyterrifiedwhenIaskedinexactlythesewords.InthefutureIwilluseoneofthelessdirectapproaches,whichalsocametodiscussionluckily.2)IattendedthenewlycreatedImplementationSteeringCommitteeoftheReviewoftheUniversityofAlberta’sResponsetoSexualAssault.Thefirststep,afterthereportcameout,wastakenbycreatingacommitteelookingatanewpolicyaroundsexualassault.Thiscommitteehasbeenworkingonthepolicyforquiteawhilealready.Thenextstepistoimplementtheotherrecommendationsmadeinthereport.ThiswillbethetaskoftheImplementationSteeringCommittee.Basicallythiscommitteewillguideandoverseefourworkinggroups,eachofthemaimingoneclusterofrecommendations(butnotexclusively).Thefourclustersare:EducationandOutreach(aboutcreatingawareness),Accountability(aboutthedifferentdisciplineprocessesavailable),Support(forboththeindividualswhodiscloseandtheaccused),andReporting(abouthowtorecordthecases).Therearemultiplestakeholdersparticipatinginthesegroups.Inmyopinion,alloftheseissuesareimportantforgraduatestudents,soourvoicemustbeheard.Therefore,weneedvolunteersfortheseworkinggroups!Itwouldbebestto

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havemultiplecreativemindsworkingonthis,sopleaseletmeortheAdministrativeChairoftheGSANominatingCommitteeknowifyouareinterestedinthistopic,andalsowhichofthefourworkinggroupsappealstoyou. ThatwasJune!StartingJuly7,Iwillactuallybefar,farawayattendingachickenconference,asmyresearchclucksontoo.Letmeknowifyouhaveanyquestions,andfeelfreetocontactme.Thanks,SashavanderKlein,GSAVice-PresidentLabourPleasefindbelowalistofmeetingsIattendedbetweenJune20,2016toJuly18,2016.Themeetingswereaccurateatthetimeofprinting.IwasawayonResearchLeavefromJuly7toJuly15,2016.

June21 MeetingwithaGraduateStudentJune21 MeetingwithaGraduateStudentJune21 ReceptionforHonoraryDegreeRecipient,MaryRobinsonJune22 MeetingwithaGraduateStudentJune23 UniversityofAlbertaInternational(UAI)TourandMeetingJune23 MeetingwithaGraduateStudentJune24 GSAGovernanceCommittee(GSAGC)June27 MeetingwiththeGSAAuditorJune29 MeetingwithaGraduateStudentJune29 Question,Persuade,Refer(QPR)TrainingJune30 MeetingwithaGraduateStudentJuly4 SexualAssaultImplementationCommitteeJuly5 GSABudgetandFinanceCommittee(GSABFC)July6 MeetingwithGraduateStudentsJuly6 MeetingwithGraduateStudents

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GSAVice-PresidentStudentServicesReporttoCouncilforJuly18,2016GSACouncilMeeting

To: GSACouncilFrom: AliTalaeiDate: July15,2016DearCouncilColleagues,Ihopeallisfineandthatyouaredoingwell.AsaresultofmymanyconversationswiththeGSAmanagementteam,IthinkitissafetosaythattheGSAisknownforbothitsadvocacyeffortsonbehalfofgraduatestudentsandthequalityservicesweprovide.Therefore,myJulycouncilreportwillfocusonupdatesoftheservicesthattheGSAprovides/advocatesfor.StartingwiththeStudentSuccessCentre,theStudentSuccessCentreislocatedinSUBandprovidesprofessionalservicestostudentswithrespecttotheirresume,thesiswriting,jobinterviews,etc.AsapartoftheagreementbetweentheGSAandtheStudentSuccessCentre,theStudentSuccessCentreisprovidingGSAsubsidizedservicestogradstudentsandareportoftheservicesofferedissubmittedtotheGSAeveryyear.Thisyearthereportwasquitepositiveandalmostallthegradstudentswhousedtheserviceswereveryhappywiththequalityofservicesreceived.Wehadadiscussionwiththemregardinghowwecoulddesignnewservicesthatwouldbenefitgradstudentsevenmore.SomeideasarebeingdiscussedandIwillprobablybeabletoprovideadditionaldetailsattheSeptemberCouncil.AtmylastmeetingwiththeCampusFoodBank(CFB),statisticsabouttheutilizationoftheserviceswerediscussedanditseemedthatmorethan50%ofthepeopleusingCFBweregradstudents.ThisissuewasdiscussedwithUniversityofAlbertaInternational(UAI)andIamhopingtoarrangeameetingwithmyself,theCFBandUAItoconsiderinternationalgraduatestudents’dietarypreferencesinCFBfoodbaskets.Inthepastfewmonths,we,theDirectly-ElectedOfficersandtheGSAManagementTeam,havehaddiscussionontheGSAAcademically-RelatedGraduateStudentGroupAwardsPolicy.ThetotalavailablefundingforthisawardisverylimitedandwehavebeenthinkingofrevisitingtheGSAPolicysothatmoregroupscouldbebenefitedfromthisaward.Togetherwiththemanagementteam,someproposalswerediscussedandtheofficeisworkingonthepracticalaspectsofchangingtheGSAAcademically-RelatedGraduateStudentGroupAwardsPolicy.Iamoptimisticthatthenewproposal(uponapprovalbyGSACouncil)willmakethefundsaccessiblebymoreGSAregisteredgraduatestudentgroups.Detailsontheseproposedchangeswouldprobablybereadybythefall.ThemostexcitingnewsisregardingtheU-Passnegotiation,whichMasoudbrieflyreportedon.Assomeofyouareaware,thecurrentagreementbetweentheMunicipalitiesandtheUniversitywillexpireinAugust2017.Togetherwithotherstakeholders,theGSAstartedtopreparefornegotiationsinNovemberlastyear.Asbackgroundinformation,theMunicipalitieshaveanagreementwithdifferent

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UniversitieswithinEdmontonfortheU-Pass(AgreementNo.1).Inadditiontothat,theUniversityofAlbertahasasecondaryagreementwiththestudents’associations(theSUandtheGSA)throughwhichtheUniversitysubsidizesthecostoftheU-Pass.TheUniversityofAlbertaistheonlyUniversitytosubsidizetheU-Pass.AfterseveralmeetingswithSUrepresentatives,theUofAadministrationandtheEdmontonStudentAlliance,theU-PassAdvisoryCommitteemetonJune29th(todiscussAgreementNo.1).Iamextremelyhappy(andsomewhatsurprised)toreportthat,duringthismeeting,theMunicipalities’openingpositionforthenewagreementwaspresentedasacaponthefeesforthefirst2yearsofthenewagreementandthenaslightincreaseofthefeeinthenext2years(itisafouryearagreement).Althoughsomedetailsarestilltobediscussed,theoverallproposalisverysatisfactory.AfterfinalizingAgreementNo.1,wewillstartnegotiatingwithUniversityadministrationforAgreementNo.2;weanticipatethattheUniversitywillcontinuethesubsidyinoneformoranother.However,itmaybelowerthaninpreviousyearsandthiswillbeapointofnegotiation;thedetailsandtheamountofthesubsidywillbesubjecttofurtherdiscussion.Overall,IamexcitedtoletyouknowthatthefeesforU-Passwillremainthesameorincreaseslightlyasopposedtoourinitialexpectationofradicalincrease.Attheend,IwishyouallenjoytherestofthesummerandseeyouattheJulyCouncil.Sincerely,AliTalaei,Vice-PresidentStudentServicesPleasefindbelowalistofmeetingsIattendedbetweenJune20,2016andJuly18,2016:

June21 MeetingWithCPhare,ExecutiveDirectoroftheCampusFoodBankJune21 MeetingwithWDoughtyandSKuntzreFundingsolutionsfromStudent

SuccessCentreJune22 MeetingwithUniversityAdministrationreU-PassNegotiationJune23 MeetingwiththeSUPresidentJune23 UniversityofAlbertaInternational(UAI)TourandMeetingJune23 GeneralFacultiesCouncilFacilitiesDevelopmentCommittee(GFCFDC)June28 EdmontonStudentAlliance(ESA)June29 U-PassAdvisoryCommitteeJuly12 UofATravelDemandManagementMeetingJuly12 MeetingtodiscussAcademically-RelatedGraduateStudentGroupAwards

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GSA2015-2016ChiefReturningOfficerReporttoGSACouncilfortheJuly18,2016Meeting

To: GSACouncilFrom: VirginiaPimmettDate: July15,2016DearCouncilColleagues,ThereportbelowservesasthewrittenreportthatGSAPolicy(OfficerPortfolios,Section8.5.g.ii)notestheCROwillprovideannuallyfollowingtheGSAGeneralElection.Thisreportalsoservesasmyproceduralreport,asrequiredbyGSAPolicy(Elections,Section12.1).Pleasenotethat,asreportedattheJunemeetingofGSACouncil,manyoftheissuesoutlinedinthisreporthavebeenthesubjectofextensiveandongoingdiscussionbytheGSAElectionsandReferendaCommittee(GSAERC).Sincerely,VirginiaPimmett,2015-2016ChiefReturningOfficer

2016GSAGeneralElectionIssues

RecommendationsFromtheChiefReturningOfficerCommunications

▪ ConfirmreceiptofCCIDsfromFacultyofGraduateStudiesandResearch(FGSR)▪ Beclearthatapprovalofthecontentofemailsisneededinadvance,aswellasapprovalofhowyouare

goingtosendanemail(e.g.moderatedlist)▪ Attainconfirmationofwhenandwherecandidatesarepostingpostersandconfirminadvancethatthey

gotpermissionwherepermissionwasneededbyuniversitypolicy▪ DevelopCROsocialmediaaccountstopreventtheCROusingapersonalaccounttomonitorcandidate’s

socialmediapostsFinancials

▪ Sendremindertocandidatesthedaybeforevotingendsre:expenseforms▪ Obtaincandidates’budgetestimatesinadvanceofelectionsifpossible

Complaints

▪ Verbalwarnings and informal resolution should be considered for first offenses, especially early in thecampaign–thiswaswell-receivedthiselection

○ In-personmeetingsareexcellent○ Shouldalwaysbetakenonwithanavailableneutralthirdparty

▪ CROconsultswiththeGSAERC,butfinaldecisionlieswiththeCRO▪ Emailthreadsandcomplaintsshouldbemoreeasilytracked


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IssuesFortheGSAERC’sConsiderationNumerousComplaints:

▪ RequestedthattheFebruaryGSACouncilmeetingbepostponedorcancelledbecauseofpossiblebiasasvoting started the day after the meeting, where incumbents running for office and other candidateswouldbepresent,butnotallcandidates.

▫ SpeakerDecision:FebruaryGSACouncilmeetingwillmove forward as scheduled regardless ofthe2016electionvotingdaytakingplacethenextday.

▫ ERChasagreedtomeetwithcandidatere:thisconcern▪ Four“bundled”complaintsregardingtheinclusionofacandidate’snameandcurrentpositiononemails

toGSACouncilaboutthecurrentbusinessoftheGSA(2complaints)andtheinclusionofnamesofallGSADEOswith their current titles (4/5 running in theGSAGeneralElection)onemailsabout thewinterPDmixer

▪ CRODecision:Complaintdismissed.

ClarifyingtheRoleofDepartmentalGSAs▪ Complaint received: A Councillor complained about [a departmental GSA] sending out the G5 election

material. “I received the following email from [my departmental GSA], which is registered with theStudent Group Services. [The departmental GSA] executivesare elected by the studentbody in thechemicalandmaterialsengineeringandareassociatedwithGSA.Aspermyknowledgeaboutthepolicies,suchassociationcannotpromoteorcampaignforaparticularslateorcandidateinanelection.Followingemail demonstrates that the [departmental GSA] is promoting [particular individual(s)]. As per myknowledgeaboutthepolicies,theycanencouragethestudentsaboutvotinginageneralelectionbutcannotpromoteaparticularcandidateorslate.Iamconcernedaboutthefairness.Pleasenotetheincidenceandtakeanappropriateaction.”

▫ LOTSOFTHOUGHTSFROMTHEGSAERCWEREHEARDONTHISONE.DOWENEEDPOLICY,ANDIFSOISITENFORCEABLE?

▫ CanDepartmentalGSAsholdeventswhereonlycertaincandidatesareinvited?▫ CanDepartmentalGSAssendoutemailsendorsingparticularcandidates?▫ Are Departmental GSAs volunteers when they do the above? Would their volunteering be

consideredanendorsement?Whatistheirstatus,andcan,orshould,wegovernthem?▫ CROdoesnothaveanyjurisdictionovertheactionsofDepartmentalGSAspercurrentGSABylaw

andPolicy. Enforcingadecisionwouldbedifficultowing to the lackof consequencesCROcanactuallyimpose.

DefiningtheCampaignPeriod▪ Context (Question received): Does the campaign period defined in GSA Bylaw, Elections, Section 3.6

includethevotingperiod;iscampaigningstillallowedduringthevotingperiod?▫ GSABylaw, Elections Section3.2 states: “Elections consistof anominationperiod, a campaign

periodandavotingperiod.”▫ GSA Bylaw, Elections Section 3.6 states: “The campaign period shall last at least seven (7)

calendardaysandshallbeginnoearlierthanthedayfollowingtheAll-CandidatesMeeting.’”▫ GSABylaw,ElectionsSection3.7states:“7.Voting:a.Campaigningispermittedduringthevoting

period.b.TheCROshallensurethatthevotingperiodstartsonaworkingdayandlastsatleastforty-eight(48)hours.”


18.2

▪ Possible Solution: Amend GSA Bylaw, Elections Section 3.6 by adding a semicolon and the following:“Campaigning is permitted during the voting period.” Delete GSA Bylaw, Elections Section 7.a. ChangeGSABylaw,ElectionsSections5.1and5.4tosaythatcandidatesmusthaveexpenses inbythecloseofvoting.

▪ TheGSAERCneedstoclearlydefineif/whatactionsareallowedoutsidethecampaignperiod▫ CanpotentialcandidatescampaignoraskforsupportinDecemberbeforenominationsopen?▫ CROauthority only extendswithin the bounds of the stated campaignperiod, so campaigning

outsidethetimesspecifiedinGSABylawandPolicywouldrequireamendingCROresponsibilities.

LogisticIssues▪ Item7c(iv)onthenominationformsshouldbechangedfromSpeakertoChairofACBwithacopytothe

ED.▪ TheballotstatesthattheelectorateconsistsofregisteredgraduatestudentsasgiventotheGSAbythe

FGSR▪ Deemed delivery (24 hours) versus actual delivery. “Deemed delivery” is something Ellen andHeather

proposedbeput into the regulations–basedonGFCpolicy. “Deemeddelivery”wasusedprimarily forundergraduateswhowanted toavoid “badnews”aboutahearing.Graduate studentbehaviour is verydifferentduringelectionsandgraduatestudentsAREconnectedtotheiremail.

▪ Recommendation:thatthe“Deemeddelivery”be6-8hours.Communications

▪ Context (Questions received): Can I write to Councillors? Can I ask Councillors for the GraduateCoordinators’emails?CanIemailindividualgradstudentsaslongasIconstructalistmyself?CanIwritetodepartmentalGSAs?CanIwritetomembersofGSA,GFCandFGSRcommitteeswherethenamesarepublic?

▫ CROResponse:Candidates can’twrite to committees thatare “neutral” (e.g.GSAAppealsandComplaintsBoard(GSAACB)orGSANominatingCommittee)

▫ Candidates shouldalsoensure theydonot contactneutral committeemembers throughmassmailings, Councillor blasts, etc. Severalmembers of these committees are also councillors andwerecontactedanyways.

▪ Socialmediapolicyneedstobeupdated,asdoesthelanguagearoundmoderated/unmoderatedlists.▫ Possiblesolution:LookingatSUrulesre:contentofsocialmediaandmailing.HaveGSAposting

regulations parallel to SU (Note: SU does not have to follow university rules during theircampaignperiod).

▪ GPACshouldbenotifiedinadvancethattheymayreceiveemailsfromcandidates▪ Severalcomplaintsfromstudentsthattheyweregettingunsolicitedemailblastsusingmailmergesfroma

candidate.▫ Mailmergemessagesallowpersonalizationofaformemailletterbeforebeingsenttolargelists▫ Isthisappreciablydifferentfromusinganunmoderatedmailinglist,otherthanthefactthatthis

isn’tamailinglistcreatedusingtheuniversityListservsystem?▪ CanGSAbeaddedtoUAPPOLpolicyre:postingofelectionssignsthatSUusestocircumventtheneedfor

approvalbywhoeverownstheboards?Campaigning

▪ CROtoapproveORreviewcampaignmaterial:weweregoingtochangefromapprovetoreviewontheadviceofthelawyersbutinfactforgottochangetheCROportfoliodescriptionwhichsaysCROapproves.


18.3

Thethinkingnowisthat“approve”isthewaytogoandthiswouldneedtobechangedintwoplacesinpolicy.

▪ GSAElectionsBylawre:“nocampaigningduringGSAmeetings”shouldbeupdatedtoincludeGSAeventsandtheirequivalent

▪ Regulationagainstpoliticalstatementsincampaignmaterialsshouldbeclarifiedtoallparties▪ Candidatesposting,orbeingaffiliatedwith,certainpoliticalpositions/ortakingastandoncontroversial

ideologicaltopics.▪ CampaigningduringGSA-organizedeventssuchasthewinterPDmixerneedstobeanall-YESoranall-NO▪ Useofstudentbusinesscardswasastrict“no”basedonpolicysayingyoucan’tcampaignwithmaterials

showinguniversity-relatedlogos(GSAPolicy,Elections,Section6.1.e.xii)PostingCROComplaintVerdicts

▪ PolicyissilentforCROandGSAACBdecisionsarepostedontheweb.▫ Note that in the omnibus proposal that Council did not wish to act on in 2014, there was a

proposalthattheCROdecisionswouldbepostedontheweb.Astheproposaldidn’tpass,thereisnoGSAPolicydeterminationeitherway.

▫ Alsonotethat in2014,theCROpostedadecision. Suggestion is thattheGSAERCadvisestheCROaboutpostingdecisionsonacase-by-casebasis.Someofthedecisionsarequiteminor;thefeelingisthatpostingonthewebwillvaultsmallissuesintotheionosphere.Wehadgoodresultswith informal resolution this year. [IFWEDONOTWANT TO STATE THECROMUST POSTALLDECISIONWENEED DONOTHING.] Currently the CRO “manages” the election in consultationwiththeGSAERC.Thatishowno-postingdecisionsofCROwerereachedthisyear.

RoleoftheGSAOffice

▪ TheGSAOfficeisapoliticalandsupportswhomeveriselectedandcontinuesoperatingbusinessasusualduringtheelectionperiod.TheGSAOfficecanbeconsultedaboutcompliancewithGSABylawandPolicy,can be asked what happened in previous years, can be asked about current GSAmatters (e.g. is thiscandidatestatementcorrectreHealthandDentalPlan?)butbeyondthiscannotanddonotrespondtopartisanrequests

QuestionsRaisedduringthe2016Election

▪ CanIbuycoffeeforavolunteer?▪ Volunteerimpartiality▪ CanwepassoutcampaignmaterialattheGSAPDevent?▪ Translationofcampaignmaterial▪ Newposterandemailtogradcoordinators▪ Socialmedia“liking”

▫ Candidate wanted to know if asking for re-tweets or likes would make these individuals intovolunteersforthecampaign.

▫ CROresponded“no”▪ SharinganswerstotheAll-Candidates’Meetingquestions

▫ CROresponded“no”▪ Platform,“GSA”event▪ Canweinvitejustaselectnumberofcandidatestoanevent?


18.4

▫ CROhasnocontroloverothergroups/individualsandcannotcompelthemtodoanything. Ifagroup wishes to only invite certain candidates to an event they’re hosting, that’s theirprerogativeandCROcannotforcethemtoincludeany/allothercandidates.

19.0

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:SecondMailing:GSACouncil18July2016Item19-GSAERCReporttoCouncil.docx

GSAElectionsandReferendaCommittee(GSAERC)ReporttoGSACouncilfortheJuly18,2016Meeting

To: GSACouncilFrom: LeighSpannerDate: July15,2016DearCouncilColleagues,AtthelastoftheGSAElectionsandReferendaCommittee(GSAERC)meeting,wecontinueddiscussionsonthelistof“takeaways”andpotentialrecommendationstoconsiderinadvanceofthenextGSAGeneralElection.Someoftheissuesdiscussedinclude:graduatestudentseligibletovote,ballotstructure.TheGSAERCisalsoconsideringchangestoGSAPolicyonelections.WewillalsobereviewingGSABylawandPolicyonreferendaoverthesummer.ProposedchangeswillbebroughtforwardtoGSACouncilaftercomprehensivereviewandconsiderationbytheGSAERC.Sincerely, LeighSpanner,ChairoftheGSAElectionsandReferendaCommittee

MacintoshHD:Users:gsaad:GoogleDrive:320-Council:Meetings:2016-2017:July2016:SecondMailing:GSACouncil18July2016Item20-ExecutiveDirector'sReporttoCouncil.docx

20.0GSAExecutiveDirector

ReporttoGSACouncilfortheJuly18,2016MeetingTo: GSACouncilFrom: EllenSchoeckDate: July15,2016DearCouncilColleagues,JulyCouncilwillbemylastasyourExecutiveDirector,andIknowtheGSAwillbeingoodhandswithCourtneyThomasasyournewExecutiveDirector.CourtneyhasaskedthatIstayonparttimeforsixmonthstohelpwithtransition.AttheJulymeetingI'llgiveashortretrospectiveofthelastsixyears.Brieflyput,IcametotheGSAwhenyouwereindirestraightsandIcanassureyouthattheGSAisnowinexcellentfinancialandorganizationalshape.AstheAuditorhassaid,theGSAneedstostayontrack.It'sbeenapleasuremeetingandworkingwithsomanyofyou!Best,EllenSchoeck,ExecutiveDirector


20.1

ManagementReporttotheGSABoard,June22,2016

DearAll,Thefollowingissueshavedominatedmanagement’sattentionintheweeksincethelastGSABoardmeetingonJune15,2016:Strategic

• MainIssuesDealtWithinthePastWeek:Theauditbeganlastweek,withtheauditorsonsiteintheofficeforafewdays,theEDmetwiththemonFridaytoanswerquestions);planningGSA“roundtables”overthesummer(gettingtheinformationintothenewsletter–twoRSVPssofar);GSACouncil;gettinginformationontheassessmentoftheAthleticsandRecreationfeeinspring/summer(meetingwithCHarwardt);preliminaryPDeventplanning;planningforFallOrientationandDepartmentalOrientations(thelastweekofAugustandfirstweekofSeptemberwillbeverybusy!!!!);preparingformeetingsoftheGSABudgetandFinanceCommittee,theGSAElectionsandReferendaCommittee,andtheGSAGovernanceCommittee;reviewofaseconddraftoftherenewedagreementwithTDandconversationsaboutalternateproviders;CampusFoodBank;residenceissues.

• BylawandPolicyReview:areviewofallBylawsandPoliciesforinconsistenciesanderrorsandintegrationofthetwo(adrafthasbeenpreparedandaGSAGovernanceCommitteerevieweditforthesecondtimeatitslastmeeting;athirddraftisreadyforreview(alongwithaproposalwithrespecttoGSACouncilquorum)andtheGSAGovernanceCommitteewillmeetinJune).

• GraduateStudentGroups:creationofanalcoholliabilitywaiver(meetingscheduledwiththemanager,OfficeofInsuranceandRiskAssessment)andongoingrelationshipbuildingwithStudentGroupServices.

GrantsandOperations

• Finalizingthe2016-2017GSAAgenda/Handbook.

• SocialMedia:Facebook=791likes(up6fromJune15).OurFacebookpostsreached890usersthisweekandour“postengagement”countwas42.Twitter=604followers(nochangefromJune15).Ourtweetsearned1,219“impressions”overthelastweek.

• Grantsprocessing.

TotalAmountAvailableThisPeriod

TotalAmountRemainingThisPeriod

NumberofNewApplicationsSince

LastGSAB

TotalNumberofApplicationsThisPeriod

ATA $114,318.75 $317.39CLOSED 0 239(0pendingprocessing)

CCG $104,714.85 $12,714.85CLOSED 0 53(0pendingprocessing)

ASGA $3,562.50 $0CLOSED 0 4(0pendingprocessing)

EB $135,125(noperiods) $127,872.00 0 3(0pendingprocessing)

WeekinReview–OfficeOperations:

• GrantsprocessingandGSAAgenda/Handbookdesign.

• SupportingtheworkoftheGSANoC(GSAGovernanceCommittee,CRO,DRO,Speaker,andDeputySpeaker).

• Assistanceplanningforsummerroundtables,CoffeeBreaks,FallOrientation(17boothsattheinfofairbookedsofar),DepartmentalOrientations,andthefallPDevent.


20.2

ManagementReporttotheGSABoard,June29,2016DearAll,Thefollowingissueshavedominatedmanagement’sattentionintheweeksincethelastGSABoardmeetingonJune22,2016:Strategic

• MainIssuesDealtWithinthePastWeek:Wearedealingwith32issuesthisMonday-Wednesdayandarealsoengagedwithauditandthequarterlyfinancialreport(meetingwiththeAuditoronMonday,theGSABudgetandFinanceCommitteewillbemeetingnextTuesday);planningGSAroundtablesoverthesummer(5RSVPssofar);PDeventplanninganddiscussionswithrespecttoFGSR’sinvolvement;planningforFallOrientationandDepartmentalOrientations(thelastweekofAugustandfirstweekofSeptemberwillbeverybusy!!!!);preparingforaGSAElectionsandReferendaCommitteemeeting,actionarisingfromameetingontheGSAGovernanceCommittee;lettertotheCampusFoodBankarisingfromtheJune22GSABoardmeeting;residenceissues;electionsfordepartmentalGSAsinEducation,decanalsearchandselectioncommitteesinEducationandMedicineandDentistry.

• BylawandPolicyReview:areviewofallBylawsandPoliciesforinconsistenciesanderrorsandintegrationofthetwo(adrafthasbeenpreparedandaGSAGovernanceCommitteerevieweditforthethirdtimeatitslastmeeting).

• GraduateStudentGroups:creationofanalcoholliabilitywaiver(recentmeetingwiththemanager,OfficeofInsuranceandRiskAssessment)andongoingrelationshipbuildingwithStudentGroupServices.

GrantsandOperations

• Finalizingthe2016-2017GSAAgenda/Handbookandsendingittotheprinter.

• SocialMedia:Facebook=794likes(up3fromJune22).OurFacebookpostsreached809usersthisweekandour“postengagement”countwas65.Twitter=606followers(up2fromJune22).Ourtweetsearned1,159“impressions”overthelastweek.

• Grantsprocessing:


TotalAmountRemainingThisPeriod


LastGSAB


ATAs $114,318.75 $317.39CLOSED 0 239(0pendingprocessing)

CCGs $104,714.85 $12,714.85CLOSED 0 53(0pendingprocessing)

ASGAs $3,562.50 $0CLOSED 0 4(0pendingprocessing)

EBs $135,125(noperiods) $127,872.00 0 3(0pendingprocessing)


• GrantsprocessingandGSAAgenda/Handbookdesign.

• SupportingtheworkoftheGSANominatingCommittee(vacancyontheGSANoC,vacanciesondecanalsearchandselectioncommitteesinEducationandMedicineandDentistry,andelectionsfordepartmentalGSAsinEducation).

• AssistanceplanningforGSAroundtables,CoffeeBreaks,FallOrientation(17boothsattheinfofairbookedsofar),DepartmentalOrientations,andthefallPDevent.


20.3

ManagementReporttotheGSABoard,July6,2016DearAll,Thefollowingissueshavedominatedmanagement’sattentionintheweeksincethelastGSABoardmeetingonJune29,2016:Strategic

• MainIssuesDealtWithinthePastWeek:GSABudgetandFinanceCommitteemeeting;SexualAssaultImplementationCommittee;planningGSAroundtablesoverthesummer(5RSVPssofar–firstonceisJuly11);groupinsuranceprogram;CampusFoodBank;GSAGovernanceCommitteemeeting;planningforFallOrientationandDepartmentalOrientations(thelastweekofAugustandfirstweekofSeptemberwillbeverybusy!!!!);gettinginformationaboutagraduatestudiesreadmissionfee;electionsfordepartmentalGSAsinEducation,decanalsearchandselectioncommitteesinEducationandMedicineandDentistry.

• BylawandPolicyReview:areviewofallBylawsandPoliciesforinconsistenciesanderrorsandintegrationofthetwo(adrafthasbeenpreparedandaGSAGovernanceCommitteerevieweditforthethirdtimeatitslastmeeting–someadditionalchangesarepending,tobefollowedbyanotherreview).

• GraduateStudentGroups:creationofanalcoholliabilitywaiver(recentmeetingwiththemanager,OfficeofInsuranceandRiskAssessment)andongoingrelationshipbuildingwithStudentGroupServices.

GrantsandOperations

• Finalizingthe2016-2017GSAAgenda/Handbookandsendingittotheprinter.




TotalAmountRemainingThisPeriod(Post-

Processing)*


LastGSAB


ATAs $91,936.14 $74,306.14 37 37(37pendingprocessing)

CCGs $70,852.35 $0CLOSED 43 43(43pendingprocessing)

ASGAs $3,562.50 $3,562.50 0 0(0pendingprocessing)

EBs $135,125(noperiods) $127,872(noperiods) 0 3(0pendingprocessing)(noperiods)

*Estimateonly,assumesthatallapplicationspendingprocessingmeeteligibilitycriteria


• OpeningofanewgrantingperiodandGSAAgenda/Handbookdesign.

• GSAwebsiteupdatesandpreparingforGSACouncil.

• SupportingtheworkoftheGSANominatingCommittee(vacancyontheGSANoC,vacanciesondecanalsearchandselectioncommitteesinEducationandMedicineandDentistry,andelectionfortheGraduateStudents’ResidenceAssociation).

• AssistanceplanningforGSAroundtables,CoffeeBreaks,FallOrientation,DepartmentalOrientations,andthefallPDevent.


20.4

ManagementReporttotheGSABoard,July13,2016DearAll,Thefollowingissueshavedominatedmanagement’sattentionintheweeksincethelastGSABoardmeetingonJuly6,2016:Strategic

• MainIssuesDealtWithinthePastWeek:wrappingupthe2015-2016auditprocess;Budget101s;preparingforGSACouncil;firstGSARoundtableDiscussion;reviewingDepartmentOrientationswithFGSR;groupinsuranceprogram;CampusFoodBank;strategicthinkingrebudget;planningforFallOrientationandDepartmentalOrientations(thelastweekofAugustandfirstweekofSeptemberwillbeverybusy!!!!);U-Passdiscussions;electionsfordecanalsearchandselectioncommitteesinEducationandMedicineandDentistry.

• BylawandPolicyReview:areviewofallBylawsandPoliciesforinconsistenciesanderrorsandintegrationofthetwo(adrafthasbeenpreparedandaGSAGovernanceCommitteerevieweditforthethirdtimeatitslastmeeting–someadditionalchangesarepending,tobefollowedbyanotherreview).

• GraduateStudentGroups:creationofanalcoholliabilitywaiver(furtherthinkingonthismatterafterameetingwiththemanager,OfficeofInsuranceandRiskAssessment)andongoingrelationshipbuildingwithStudentGroupServices.

GrantsandOperations

• Sendingthe2016-2017GSAAgenda/Handbooktotheprinter.



TotalAmountAvailableThis

PeriodTotalAmountRemaining

ThisPeriod(Post-Processing)


LastGSAB


ATAs $91,636.14 $72,628.14 15 55(16pendingprocessing)

CCGs $70,852.35 $5,852.35CLOSED 43 43(43pendingprocessing)

ASGAs $3,562.50 $3,562.50 0 0(0pendingprocessing)

EBs $130,625(noperiods) $127,872 0 3(0Pendingprocessing)


• Grantsprocessingperiod.

• PreparingforthesecondmailingofGSACouncilmaterial.

• SupportingtheworkoftheGSANominatingCommittee(vacancyontheGSANoC,vacanciesondecanalsearchandselectioncommitteesinEducationandMedicineandDentistry,andelectionfortheGraduateStudents’ResidenceAssociation).

• AssistancewithplanningforGSARoundtables,CoffeeBreaks,FallOrientation,DepartmentalOrientations,andthefallPDevent.

gsa council meeting consolidated agenda a pizza dinner ... · • minutes from the 20 june 32016...

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