28 Apr - 1 May 2003 GSC-8, OTTAWA

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GSC-8 XXX

Closing, Item 1.2AGENDA ITEM:

Report of the EWGTITLE:

TSACCSOURCE:

Information

XDiscussion

Decision

DOCUMENT FOR:

Report of the EWGReport of the EWG

David Clemis

Chair pro tem

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Discussions of EWGDiscussions of EWG

• Electronic meetings as a supplement to face-to-face– Enhance reach– Enhance experience– Increase proliferation of information

• Face-to-Face Meeting Electronic Support– Consensus that face-to-face meetings essential

• Technology cannot fully replace the experience at this time

– Issues and factors to be considered

• Support for e-meetings– Substantial body of experts to help with e-meetings

• At least ITU, ETSI, 3GPP & 3GPP2, TTA

• Need for Electronic Outreach

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E-Meeting ExamplesE-Meeting Examples

• Various types of e-meetings discussed– Discussion Boards– Limited Duration Services – Correspondence Groups (e.g., mail

exploders)– Teleconference with electronic document

access – “Web” meeting and its various flavours

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Keys to Successful Keys to Successful E-MeetingsE-Meetings

• Most closely follows format of a face-to-face meeting– ITU’s use of “Discussion Boards” successful

• FOCUS, FOCUS, FOCUS in the terms of reference• E-meetings should allow for participation at a

locally-convenient time (worldwide)– participants must be able to reserve time to participate– allow participants to select the most appropriate time to

them to work

• Clearly defined agenda and timetable are essential to manage the work

• Technical Secretariat support essential– post documents, etc.

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Face-To-Face MeetingsFace-To-Face Meetings• Face-To-Face meetings are invaluable and

cannot be fully substituted through electronic support– use video or multimedia as a supplement

• Electronic support invaluable– Ready access to documents

• Proofing and versioning• Cataloging, searching and distribution

– Access to Internet• External servers• Mail• Near real-time access to expertise

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Factors AffectingFactors AffectingE-Enhancements to MeetingsE-Enhancements to Meetings

• Transport– Sufficient bandwidth & availability– Both intra- and extranet capable

• Content– Document services, including both machine and

human resources

• Support– Technical assistance to individuals, equipment

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Factors Affecting Participation at Factors Affecting Participation at Face-to-Face MeetingsFace-to-Face Meetings

• Demands of participants of current electronically-enhanced meetings include– Need for high-speed access Internet– Need for connectivity not only at meetings but at

place of rest

• Demands of industry of their participants– Reduced costs of travel– Reduced times in situ– Constantly in contact

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E-Meeting SupportE-Meeting Support

• EWG has substantial resources to assist with e-meeting planning– “been there, done that, got T-shirt”

• As technology evolves, so will EWG to respond to innovations– Collective experience in leading-edge

technologies– GSC “Prime Directive” – Share and Cooperate

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Need For OutreachNeed For Outreach

• TTA identified need for visibility of PSO specific standards– e.g., TTA work on WINC, WIPI

• Proposal to add links to ETSI GSC site– PSO Work Plans (not being fully used)– PSO News– ESTI Portal

REMINDER: PSOs can ask to place info on GSC site

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                (GSC)

GlobalStandards

Collaboration

                     

                       

                                     

                      

    

                               

                                            

PresentationIntroductionParticipantsHigh Interests Areas of GSCWork ProgrammesETSI Work ProgrammeT1 Work ProgrammeTIA Work ProgrammeCalendar of meetingsGSC meeting reportsGSC-2GSC-3 GSC-4GSC-5GSC-6GSC7 -  NOVEMBER 2001SYDNEY, in conjunction with RAST10

GSC7 InfoGSC-USERS(Discussion Group)GSC-EWG group(formerly GSC-EDH)ContactsMinutesOther reports

Links to Work Plans

ADD: links to PSO News

ADD: link to ETSI Portal

Graphic Representation of Graphic Representation of ProposalsProposals

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EWG Intersession WorkEWG Intersession Work

• Record collective experiences with e-meetings– To use GSC Guidance Document as vehicle– Urge all PSOs to provide (through a liaison) their

experiences

• Provide more effective exchange through ETSI GSC web site (http://www.gsc.etsi.org and http://www.ewg.etsi.org)

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Electronic Working, yes, but…Electronic Working, yes, but…

• Remember the HUMAN factor– We need rest– We need socialization– We need relaxation

• Objective: to maximize overall productivity