gta update cio council july 10, 2007. georgia technology authority assessment and transition...
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GTA UpdateGTA UpdateCIO CouncilCIO CouncilJuly 10, 2007July 10, 2007
Georgia Technology Authority
4/1/2007 12/31/20097/1/2007 10/1/2007 1/1/2008 4/1/2008 7/1/2008 10/1/2008 1/1/2009 4/1/2009 7/1/2009 10/1/2009
Georgia Technology Authority Assessment and Transition Plan
April 2007
Governor’s Briefing
Q2 FY2010
New GTA in Place
April 2007
GTA Briefings
May / June 2007
Agency Briefings
Stakeholder Briefings
Strategic Sourcing Assessment
May 07
Issue RFP for Sourcing Consultant
June 07
Sign Contract with Sourcing
Consultant
Q3 FY2008
Complete Sourcing Assessment
Q2 FY2008
Draft RFP for Sourcing
Provider
Q4 FY2008
Issue RFP for Sourcing
Provider
Q1 FY2009
Evaluate and
Negotiate
Q2 FY2009
Sign Deal
Q1 FY2009
Transition Planning
Q2 FY2009
Transition Begins
Q4 FY2009
Transition Complete
Strategic Sourcing Solicitation
Transition to New Vendor
Wrap-up Phase
Go / No GoDecision Points
Fiscal Year 2007 Fiscal Year 2008 Fiscal Year 2009 Fiscal Year 2010
Pending Outcome of Sourcing Assessment and Permission
to Proceed
Assessment and Transition TimelineAssessment and Transition Timeline
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Georgia Technology Authority
RFP TimelineRFP Timeline
• Vendor proposals received June 27Vendor proposals received June 27
• Proposals read, week of July 2Proposals read, week of July 2
• Technical and price proposals reviewed, Technical and price proposals reviewed, week of July 9week of July 9
• Vendor presentations July 11 and 12Vendor presentations July 11 and 12
• Contract awarded on or about July 27Contract awarded on or about July 27
• Winning vendor onsite on or about July 30Winning vendor onsite on or about July 30
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Georgia Technology Authority
Agencies Participating in AssessmentAgencies Participating in Assessment
• Community HealthCommunity Health
• CorrectionsCorrections
• DOASDOAS
• Driver ServicesDriver Services
• GBIGBI
• GTAGTA
• Human ResourcesHuman Resources
• Juvenile JusticeJuvenile Justice
• Natural ResourcesNatural Resources
• OPBOPB
• RevenueRevenue
• SAOSAO
• DTAEDTAE
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Georgia Technology Authority
Agency Participation AgreementAgency Participation Agreement
• Agreement sent to agency heads June 29Agreement sent to agency heads June 29
• Signed agreements due July 11Signed agreements due July 11
• Confirms agency participation and identifies:Confirms agency participation and identifies:▪ High-level assessment activitiesHigh-level assessment activities▪ TimelineTimeline▪ Agency and GTA responsibilitiesAgency and GTA responsibilities
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Georgia Technology Authority
Scope of Sourcing AssessmentScope of Sourcing Assessment
• Covers IT processes, assets and facilitiesCovers IT processes, assets and facilities▪ Data center servicesData center services▪ Desktop servicesDesktop services▪ TelecommunicationsTelecommunications▪ Support functionsSupport functions
• Does not cover application development, Does not cover application development, maintenance and supportmaintenance and support
• Determines how services compare to minimum Determines how services compare to minimum standardsstandards▪ Service delivery and service level targetsService delivery and service level targets▪ Business continuity and disaster recoveryBusiness continuity and disaster recovery▪ Condition, life cycle, cost to refresh and maintain IT assetsCondition, life cycle, cost to refresh and maintain IT assets
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Georgia Technology Authority
Scope of Sourcing AssessmentScope of Sourcing Assessment
• Methodology will provide framework Methodology will provide framework criteria, including:criteria, including:▪ ITIL process implementation assessment for IT ITIL process implementation assessment for IT
functions and processesfunctions and processes▪ IT business continuity and disaster recovery IT business continuity and disaster recovery
process assessmentprocess assessment▪ IT assets and data center facilities assessmentIT assets and data center facilities assessment
• GTA will work with agencies to define scope GTA will work with agencies to define scope of operational assessmentof operational assessment
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Georgia Technology Authority
Keeping Agencies InformedKeeping Agencies Informed
• ““GTA v.2010” page on GTA Web site, GTA v.2010” page on GTA Web site, www.gta.georgia.gov/gtav2010www.gta.georgia.gov/gtav2010▪ Up-to-date summaryUp-to-date summary▪ PresentationsPresentations▪ Frequently asked questionsFrequently asked questions▪ [email protected][email protected] for questions and for questions and
commentscomments
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Georgia Technology Authority
GTA Operational ChangesGTA Operational Changes
• Two metro offices consolidateTwo metro offices consolidate▪ Atlanta North, Atlanta South become Greater AtlantaAtlanta North, Atlanta South become Greater Atlanta
• Kimmy Lundberg, Regional ManagerKimmy Lundberg, Regional Manager▪ Central Atlanta oversees NADC, iTracs, Capitol HillCentral Atlanta oversees NADC, iTracs, Capitol Hill
• Tina Crum, Regional ManagerTina Crum, Regional Manager
• Portal Office createdPortal Office created▪ Perry Layfield, DirectorPerry Layfield, Director▪ Taking in-depth look at funding, staff levelsTaking in-depth look at funding, staff levels▪ Continuing to make improvementsContinuing to make improvements
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Georgia Technology Authority
GTA Operational ChangesGTA Operational Changes
• Design and Engineering now part of IT Design and Engineering now part of IT Infrastructure ServicesInfrastructure Services▪ Dean Johnson, ITIS DirectorDean Johnson, ITIS Director▪ Shannon Gaw, D&E Section DirectorShannon Gaw, D&E Section Director▪ Unix and Windows support consolidated under D&EUnix and Windows support consolidated under D&E
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Georgia Technology Authority