GTASA Trial Balance Reporting System

Carolann MarkerDirector, Customer Relationship

Management Division, GWAMarch 29, 2012

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Agenda

• Today’s topics– Facts II

• Year end cancellations (USSGL 4350)• Adjustments to Indefinite Authority (USSGL 4391)

– GTAS• Trial Balance Reporting System

– ATM (Agency Transaction Module)• Year end cancellations (USSGL 4350)• Adjustments to Indefinite Authority (USSGL 4391)

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Background

Today FACTS II is a combination of a Trial Balance and a Transaction Reporting System

This type of “Transaction” activity is reported today in FACTS II using:• Year end cancellations (USSGL 4350)• Adjustments to Indefinite Authority (USSGL 4391)

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Changes for FY 2013

• FMS has decided to make GTAS a Trial Balance system only

• FMS will remove the “Transaction” type activity from GTAS reporting for Fiscal Year end 2013.

• This will effect the following:• Year end cancellations (USSGL 4350)• Adjustments to Indefinite Authority (USSGL 4391)

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What do the changes mean?

• At year end FY 2013, cancellations and adjustments to indefinite appropriation authority will no longer be accomplished via the FMS 2108

• At year end FY 2013 agencies will accomplish these transactions in ATM

• USSGLs 4350 and 4391 will no longer crosswalk to the FMS 2108 beginning in FY 2013

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New Transaction Screen: Indefinite, Year-End Closing Adjustment

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Indefinite, Year-End Closing Adjustment Transaction Detail Screen

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New Transaction Screen: Surplus, Year-End Closing Cancellation of Expired Account

Balances

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Surplus, Year-End Closing Cancellation of Expired Account Transaction Detail

Screen

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New Transaction Screen: Surplus, Year-End Closing Cancellation Revolving, Special and

Non-Revolving Trust Fund (Available Receipts)

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Surplus, Year-End Closing Cancellation Revolving, Special and Non-Revolving Trust Fund (Available Receipts) Transaction Detail

Screen

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New Transaction Screen: Surplus, Year-End Closing Cancellation Special and Non-

Revolving Trust Fund (Unavailable Receipts)

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Surplus, Year-End Closing Cancellation Special and Non-Revolving Trust Fund

(Unavailable Receipts) Transaction Detail Screen

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When do I make the change?

• The window for initiating and completing the year end cancellations and adjustments to indefinite authority will be similar to the GTAS period 12 reporting window.

• It is recommended that agencies cancel and adjust the balances before reporting the period 12 GTAS ATBs.

• The cancellations and adjustments processed in ATM will update the GWA account statement and the GTAS SMAF will reflect the GWA balance.

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Where can I get more info?Enrollment Forms and Contact information can be found at FMS.TREAS.GOV/GWA

How to Enroll in the GWA System– For Users:

• A current or new user can modify or request access to the GWA System.Please click here for a Quick Reference Guide Quick Reference Guide (56 KB)Note: Employees will not be able to enroll or make modifications to their access if their supervisor is not enrolled.

– For Supervisors• We are currently manually enrolling Supervisors.• Download the following GWA Enrollment forms Enrollment Request Form - External User (48 KB)

Fax forms to (866)707-6575, attention: User Enrollment Team. Any questions may be directed to the Treasury Support Center (TSC) at (877) 440-9476.

• Once the form is received and processed, you will receive several emails from TWAI User Provisioning -one with your id -one with your temporary password -one with the assigned module and role -one with the status of supervisor

The enrollment process is scheduled to begin late January to early February, 2013