guam adequate education act trust account - cip/stem ... · pdf fileformerly sfsf federal arra...

Guam Adequate Education Act Trust Account - CIP/STEM: Formerly SFSF Federal ARRA Grant

Special Conditions Compliance Quarterly Report

2nd Quarter: January 1 – March 31, 2012 School/Division: Deputy Superintendent Finance and Administrative Services Program: Guam Adequate Education Act Trust Account Phase I Capital Improvement Projects (CIP) Person who prepared this report: Tracy Higuera, Project Manager - Sodexo Principal/Administrator: Ms. Taling Taitano_________________________________________ (Print Name) (Signature)

On August 3, 2011, the US Department of Education approved the reprogramming of $60,088,935 of State Fiscal Stabilization Fund (SFSF) from projects in the original SFSF application into the retaining of school based-personnel. As part of the commitment to complete the projects identified in the original SFSF application, the Government of Guam, through Public Law 31-40, appropriated the same amount of funds, $60,088,935 and set up an account for this purpose. The projects below will be funded through this appropriation.

I. Progress Report

GDOE

Bids for Structural Repairs and Roof Coating – Phase 1 (5 packages – 22 schools) were received on 10/3/11 – 10/7/11.

• No awards have been issued due to Contractor Protest. Appeal was filed with the OPA. A formal Hearing was held on 2/21/12. Pending OPA decision.

Bids for Fire Alarm and P.A. Repair/Installations and Electrical Main Distribution Panel (MDP) Upgrades – Phase 1 (6 packages – 26 schools) were received on 11/29/11.

• Contracts have been issued for all 6 packages. A Notice to Proceed for construction will be issued upon Contract Execution and issuance of permits.

Multi-Step Bids for Southern High School Fine Arts Auditorium Renovation (this was a re-issue of Invitation for Bids from original solicitation in 2011 3rd Quarter) were received on 12/22/11.

• Pending GDOE Board approval of award.

Guam Adequate Education Act Trust Account – CIP/STEM (formerly State Fiscal Stabilization Fund Phase I) Special Conditions Compliance 2nd Quarter Report: January 1 – March 31, 2012

of 28

Invitation for Multi-Step Bids for Southern High School Gymnasium Renovation (this was a re-issue of Invitation for Bids from original solicitation in 2011 3rd Quarter) was issued on 11/8/11.

• Stay of Procurement was issued on 11/15/11 due to Contractor Protest and Appeal filed with OPA. OPA issued a decision to reject the Contractor Appeal on 2/22/12.

• Pending GDOE Procurement issuance of notice to lift the Stay of Procurement and resume Bid Phase.

Notice to Proceed was issued to Coeval Design Partners, on 1/24/12, to proceed with plans and specifications for: Structural Repairs and Roof Coating – Phase 2 (13 schools); Fire Alarm and P.A. Repair/Installations and Electrical Main Distribution Panel (MDP) Upgrades – Phase 2 (9 schools); Door and Window Renovations (16 schools); and Restroom Renovations (10 schools).

• 90% design submittal was received on 3/23/12. Currently under review.

Sodexo - Technical Advisement

Periodic troubleshooting and advising for InSite Work Order Maintenance Software throughout reporting period.

Meeting on 2/27/12 with Taling Taitano, Billy Cruz, Andy Leon Guerrero and Eunice Aflague to introduce Lester Cepeda, new Technical Advisor, and outline the expectations GDOE has for him.

Meeting on 2/28/12 with Billy Cruz, Andy Leon Guerrero, FM Admin, and FM Supervisors to discuss issues and expectations.

Oversight and advising for InSite Work Order Maintenance Software throughout reporting period.

Met with Billy Cruz, Andy Leon Guerrero, FM Admin and FM Supervisors to make introductions and establish expectations.

Prepared and submitted Technical Advisor Goals, with associated Tasks and deadlines, to Taling Taitano and Billy Cruz, based on expectations established during Expectation Meetings held on 2/27/12 and 3/2/12.

Met with Andy LG & Leroy Quintanilla, District Supervisor Northern District at LBJ Elementary School to prepare for upcoming Public Health Inspection.

Introduction to Northern District maintenance workers Prep LBJ Elementary for Public Health Inspection Meet with Eunice at GDOE Piti regarding SOP’s, staffing patterns,

discussed her ability to utilize In-site software for assets, cost & materials.


of 28

Met with Dan Camacho, locksmith supervisor – briefly discussed implementing core key system for all schools.

Site visit at LBJ Elementary for Public Health walk through site inspection with Andy LG and Public Health inspectors

Met with Leroy Quintanilla at GDOE Piti for interview and shadowing Met with John Leon Guerrero and JR Estella, HVAC Supervisors, for job

shadowing and discussed daily routines & concerns Met with Sal Manalisay, Supply Supervisor, for job shadowing and

discussed daily routines and concerns. Met with Dan Camacho, Locksmith Supervisor, discussing daily routines,

concerns and job shadowing. Periodic check in with Eunice Aflague for maintenance concerns Meeting with Billy Cruz at Piti Maintenance Facility discussed

restructuring of Electrical Department with Andy LG. See if all field workers should report in at GDOE maintenance facility down at Piti.

Meeting with Mike Romero at Agueda Middle for interview and concerns. Meet with Andy LG at Astumbo Elem to prep for site inspection DPHSS. PTO meeting at GW High. Andy, Eunice, John LG and myself to discuss

the A/C upgrade/installations. Met with DPHSS for site inspection (with Andy LG and Billy Cruz), did

campus and classroom walk through - Passed with Grade A Meeting with Andy LG, Eunice, and Gerald T. concerning Southern High

BLDG 5000 to get bldg. back up and running. Participated in interview process along with Billy Cruz and Mathew Salas.

Interview was for Program Coordinator II - total of 5 interviewed. Simon Sanchez High DPHSS cafeteria inspection. Met with Andy LG to

address situation at SSHS Begin work on Southern High Bldg. 5000with Guam Trades Academy

Apprentices. Met with Andy LG. Met with Andy LG. Inspection at GWHS. Met with Gerald Tainatongo, Electrical Supervisor, for job shadowing Assist Jeanette with In Site Met with Ronald Mendiola, Welding Supervisor, for job shadowing. Met with Andy LG at Southern High and continued work with Guam

Trades Academy Apprentices to clear out and paint 1st & 2nd floors in Bldg. 5000.

Sodexo - Project Management

Entering data into Primavera Contract Manager software throughout entire reporting period.

Continued labeling individual buildings at each school campus and determining area of each building for FCAP, through entire reporting period.


of 28

Attended weekly CIP Progress Meetings at GDOE, throughout entire reporting period. Prepared and distributed Meeting Minutes after each weekly meeting. Prepared and distributed weekly Action Item updates for GDOE, Coeval and Sodexo as a follow up to each meeting to attempt to push progress on solicitation of projects.

Received e-mail from Taling Taitano, on 1/3/12, requesting “a quick memo to the board with some scenarios that include timelines and dollars, with the caveat that procurement not part of that timeline, for 1) if we make renovations to Untalan with the currently identified resources, eg, roofing, electrical; 2) if additional funds are made available to Untalan as recommended in FCAP and/or based on redirecting dollars allocated to southern fine arts; and 3)if we go 'whole hog'. What this means to the work already invested. What is or may not be included in the various scenarios, eg, drainage, temporary bldgs.”

Sent e-mail to Jennifer Zimlich, of G4S, and Aris Mendoza, of GDOE FSAIS, on 1/3/12, requesting a final punchlist inspection of the FSAIS Security project and a final invoice from G4S. Received invoice, via e-mail response, and signed and forwarded to Jim Pearson, of Alvarez & Marsal, for payment.

Participated in 2 part Bid Evaluation, on 1/3/12, for Southern High School Fine Arts Auditorium Renovation with Joe Stadler, of Coeval, and Rod Traya, of GDOE.

Conducted a final punchlist inspection, on 1/4/12, for the FSAIS Security project. All work was found to be complete and acceptable. G4S will need to coordinate with Vince Dela Cruz, of FSAIS, to schedule a time for formal operation and maintenance training.

Sent e-mail to Jeff Paeste, of JMI, on 1/4/12, with concern that the computer room at FSAIS is not getting cold enough when they have only the new AC unit running, however, when they run both the old and new unit simultaneously the new unit freezes up. A JMI technician (Steve, I believe), informed FSAIS staff member, Neil Rochelle, that it is because either the new AC unit or new thermostat needed to be relocated.

Sent e-mail to Fred Moser, Randy Romero and Taling Taitano, on 1/5/12, requesting the construction costs and total square footage of the recently constructed JFK High School to determine average $/sf of construction costs.

Prepared draft report, on 1/5/12, with costs associated with construction project scenarios for Untalan Middle School, to include: current CIP projects, STEM classroom renovations, other CIP and Deferred Maintenance (per FCAP), complete renovation and complete rebuild. E-mailed draft report to Fred Moser and Randy Romero for review and comment.

Requested, and received, a copy of the Purchase Order issued to G4S for an additional magna lock, card reader and intercom at the FSAIS office, from Marc Pido on 1/5/12.

Received an e-mail from Fred Moser, on 1/6/12, asking for rationale for Untalan report cost estimates. Responded that other than replacing the


of 28

temp buildings with permanent structures, there is no need for new construction. The recommendation to Taling was that the temp buildings should be replaced, site work done (drainage system, grading and parking lot repairs), and renovations to permanent structure as needed. Taling asked that we address all possible scenarios. The rationale for the estimated costs are: 1. Renovation is typically estimated at $150/sf (depending on the finishes used, and per standard Means Construction Cost Data information and the software used for FCAP), however, I bumped it up to $200/sf because the cost of construction tends to be higher on Guam. This is also the same unit price that Coeval suggested when determining how many sf of construction we may be able to renovate with the STEM budget. 2. The 7296 sf for temp buildings came from the data I borrowed from Randy to refine the FCAP data. There are T-1&2 thru T-9 (total of 8) at 24’x38’. 3. New construction is typically estimated at $200 - $250/sf (depending on the existing utility infrastructure and materials used). Again, I bumped it up to $300/sf because of the higher costs of construction on Guam. (This is where the data for the costs to complete JFK would come in handy).

Received an e-mail from Taling Taitano, on 1/6/12, with an invitation from The Committee on Appropriations, Taxation, Public Debt, Banking, Insurance, Retirement, and Land for a Status Update Hearing on January 11, 2012. The purpose of the hearing is to discuss the status of ARRA grant funds awarded to the Guam Department of Education for various projects and programs.

Received an e-mail from Taling Taitano, on 1/7/12, with the square foot construction costs for the newly constructed JFK High School.

Received an e-mail from Marc Pido, on 1/7/12, with forms required for FY 2012 1st Quarter Report for SFSF CIP Projects. Report is due by 1/10/12.

Revised draft report, on 1/9/12, with costs associated for construction project scenarios (revised to correspond to construction costs for the recently constructed JFK High School) for Untalan Middle School, to include: current CIP projects, STEM classroom renovations, other CIP and Deferred Maintenance (per FCAP), complete renovation and complete rebuild. E-mailed draft report to Fred Moser and Randy Romero for review and comment.

Sent an e-mail to Marc Pido, on 1/9/12, requesting a balance sheet of what, exactly, has been encumbered against the local trust set aside for CIP projects. This would be encumbrances for Coeval’s contract, Sodexo’s contract, and advertising (at a minimum). This info is needed by end of day today so we can prepare the reports that Taling has requested for the meetings this week with the Senator and the Board.

Prepared and e-mailed, to GDOE Team, monthly status reports for CIP projects and FSAIS ARRA funded projects, on 1/9/12, for review and comment before presentation at the Senate Round-Table Meeting.

Prepared and e-mailed the SFSF FY2012 1st Quarter Report to Marc Pido, Taling Taitano, Fred Moser and Randy Romero, on 1/9/12.


of 28

Received an e-mail from Marc Pido, on 1/9/12, with an accounting report of the local trust expenditures for CIP projects. Expressed a concern that the balance did not accurately depict what Alvarez & Marsal said was available for CIP projects.

Received an e-mail from Marc Pido, on 1/9/12, with a copy of the protest letter from Allied Pacific Builders for the Structural Repairs and Roof Coating IFBs.

Prepared and e-mailed, to GDOE Team, monthly status reports for FCAP Refinements, on 1/10/12, for review and comment before presentation at the Senate Round-Table Meeting.

Prepared and e-mailed, to GDOE Team, a current baseline project schedule, on 1/10/12, for review and comment before presentation at the Senate Round-Table Meeting. The following dates were noted as significant milestones to stay on schedule: 1.) If the Stay of Procurement for the Southern HS Gym is not resolved and lifted by 2/1/12, we will likely not be able to finish the project before the 12/31/12 deadline. 2.) If the protest for the Structural Repairs and Roof Coatings project is not resolved (and contracts and permits issued) so that we can issue a Notice to Proceed by 2/28/12, we will not be able to finish the construction before the beginning of the next school year. 3.) We must have 100% Bid Documents for the STEM Classroom Renovations completed, reviewed and approved by 1/25/12 to be able to issue an IFB by 2/1/12. 4.) If Contracts and Permits are not issued for the Fire Alarm/Electrical project so that we can issue a Notice to Proceed by 2/28/12, we will not be able to finish the construction before the beginning of the next school year.

Sent an e-mail to Kathy Kakigi, on 1/10/12, requesting what encumbrances and expenditures have already been assessed against the local trust amount for CIP projects and what the remaining balance is. Also, if there hasn't been an encumbrance for Coeval's contract yet, what will that amount be?

Received an e-mail from Tanalynn Taitingfong, of GDOE, on 1/10/12, requesting an additional form be completed as an attachment to the SFSF FY 2012 1st Quarter Report. Completed the 1st Quarter Matrix Report and e-mailed to Tanalynn.

Attended an informal meeting with Taling Taitano, on 1/10/12, to prepare documents and discussions for the Senator Round-Table meeting.

Received an e-mail from Randy Romero, on 1/10/12, with a construction cost estimate and site layout for recommended renovations at Untalan Middle School. Provided the following comments: 1. The STEM funding is not enough to cover the current designs for both

Untalan and GWHS, so if the proposed $1,790,952.89 is used for Untalan, you will have to reduce the scope at GWHS

2. Include a contingency for construction (minimum 10%) 3. Will Coeval and their sub-consultants have design and CM fees? 4. Include permit fees, printing fees, advertisements, etc. 5. Do these unit costs include the contractor’s mark-up? 6. Include costs to repair/resurface parking lot


of 28

7. Include costs to improve drainage and site (landscaping, sidewalks, fields, etc.)

8. Include costs to replace any necessary furniture, fixtures and equipment (that is beyond or close to the end of its lifecycle)

9. Include costs to clean and paint entire exterior, including canopies 10. The restrooms in the STEM wing (Rms 23-26) are not being renovated

as part of the STEM project, so they will need to be included in the renovation of the rest of the schools (for a total of 4 restrooms)

11. Where did the amount for “Allocated Funding” come from ($3,422,608.50)? Is this assuming the budget for Southern HS Auditorium will be reallocated for Untalan? If so, has it already been decided that the SHS Auditorium project will be cancelled? May need to include costs paid to Low Bid Contractor for cancelling the project.

12. Are the locker rooms being renovated with the current Gym renovation? If not, include costs for locker room renovations

13. This would be a good time to include the security system that the Board keeps asking about.

14. I recommend complete removal and replacement of doors and windows, rather than the sealing and repairs that were included in the current design

15. The sf cost for renovation of the cafeteria seems too low if you are also including a renovation of the kitchen and necessary replacement of some of the equipment. If renovation of the kitchen was not included, add as a separate line item

16. I think what you have considered and proposed would be a definite improvement. However, it is unclear whether the intent is for a “face lift” or a complete renovation. My approach to complete renovation would be to replace all existing finishes (flooring, paint, ceilings, etc.), conceal all of the exposed MEP conduits and pipes (build chases, soffits and/or fur the walls out) and upgrade furniture, fixtures and equipment that are beyond (or close to) the end of its lifecycle. If a complete renovation is considered, I think the unit prices presented may be too low.

Sent e-mail to Randy Romero, on 1/10/12, suggesting that he present two renovation scenarios for Untalan Middle School: a minimal renovation for a “face lift” and a complete renovation for a “like new” aesthetic, so DOE and the Board can discuss the pros and cons of how the budget is spent.

Sent an e-mail to Eloise Sanchez, of GDOE, on 1/10/12, with a status report for the STEM classroom renovation project. Reported that: Coeval submitted a 90% design just before the Christmas holiday. I was on vacation until 1/3/12, but have already finished my review and provided comments back to Coeval for revisions (minor things like coordination of drawings, typos, missing notes, etc.). I am currently working on the review of GWHS drawings and will have those comments to Coeval by the end of this week. The current plan is to have 100% documents by 1/25/12 and issue the Invitation for Bids on 2/1/12. The Untalan scope


of 28

and schedule may be affected depending on any decisions made by DOE regarding their move to Tiyan.

Received an e-mail from Jim Reyes, of GDOE, on 1/10/12, asking if the STEM construction funds would be reallocated to other projects if the decision is made to rebuild Untalan Middle School, or if the funds would “redirected” and could be spent at Untalan at a later date. Responded in an e-mail, on 1/11/12, that if the decision is made to just renovate Untalan then we will proceed with the STEM project as planned and if the decision is made to rebuild Untalan then I assume the funding allocated for the STEM renovations would be used as part of the construction budget for a new school.

Revised CIP projects baseline schedule, on 1/11/12, to include date that Notice of Stay of Procurement was issued for the Structural Repairs and Roof Coatings project. E-mailed to Taling Taitano to include in packet for Senate Round-Table discussion.

Received and reviewed a report of Pending Solicitations for Trust, on 1/11/12, from Taling Taitano (to be included in packet for Senate Round-Table discussion).

Received and reviewed a corrected budget for SFSF, on 1/11/12, from Taling Taitano (to be included in packet for Senate Round-Table discussion).

Received and reviewed a report of Appeals and Protests for CIP bid solicitations, on 1/11/12, from Taling Taitano (to be included in packet for Senate Round-Table discussion).

Sent an e-mail to Taling Taitano, on 1/11/12, with FCAP report of Costs for Five Year Plan (to be included in packet for Senate Round-Table discussion).

Received an e-mail from Vince Dela Cruz, of FSAIS, on 1/11/12, reporting that the new AC unit is freezing up again (with supporting photos). Forwarded photos, via e-mail, to Jeff Paeste, of JMI, and reminded him that I had sent an e-mail to him last week asking about the comments his technician made to the FSAIS staff regarding moving the thermostat. Requested that JMI move the thermostat, if that will fix the AC problems. Jeff stated he would discuss with his technician and respond.

Sent e-mails to Aris Mendoza, of FSAIS, and Jennifer Zimlich, of G4S, on 1/11/12, requesting status of installation of additional lock, card reader and intercom for the FSAIS Security Project and whether the formal operations and maintenance training had taken place. Aris reported that the work had not been completed and the training was supposed to be for Friday last week but Vince Dela Cruz was not available that day.

Attended the Committee on Appropriations, Taxation, Public Debt, Banking, Insurance, Retirement, and Land Status Update Hearing, on 1/11/12. The purpose of the hearing was to discuss the status of ARRA grant funds awarded to the Guam Department of Education for various projects and programs. I reported on the status of the current IFBs, bid protests, construction schedule, budget, etc.


of 28

Attended the DOE Board Meeting, on 1/12/12. Received an e-mail from Eric Roberto, of G4S, on 1/13/12, reporting that

the additional lock, card reader and intercom for the FSAIS Security project was ordered and would be installed as soon as the receive it. Also reported that they will try to reschedule the formal O&M training with Vince Dela Cruz, of FSAIS.

Received an e-mail from Neil Rochelle, of FSAIS, on 1/13/12, reporting that a JMI technician had addressed the AC issues at the FSAIS office and that the technician said the problem was due to a filter being installed backwards. Neil reported that they are still unable to cool the server room with just the new unit alone and needed direction from JMI. Spoke to Jeff Paeste, of JMI, on the phone and requested that he complete a full investigation of all of the AC issues to date and provide a report of the repair work that has been done and an analysis of why the new unit cannot cool the space without freezing.

Prepared and e-mailed a response to Marc Pido, on 1/13/12, for the bid protest from Allied Pacific Builders for the Structural Repairs and Roof Coating IFBs. Responded that: 1.) Prime Contractors/Bidders were not required to have any special licensing or classifications in order to bid. The specifications require that some of the work performed is by a certified contractor. The bid documents do not prevent prime contractors from contracting the work to a certified sub-contractor to meet these requirements. 2.) All bids were evaluated by a review committee, consisting of Tracy Higuera (Sodexo), Joe Stadler (Coeval) and Rod Traya (GDOE) in the presence of GDOE Procurement. The review committee found all bidders and bid submittals to be acceptable and responsive (providing acceptable response to the requirements set forth in sections 2.5.1 -Competency of Bidders, of the IFB). 3.) The basis of award is on the lowest lump sum bid. GDOE requested square foot costs as part of the bid to establish a unit price in the event a change order may be necessary after an award has been made and construction has started.

Received an e-mail from Vince Dela Cruz, of FSAIS, to Jeff Paeste, of JMI, on 1/15/12, concerned that the integrity of the new FSAIS AC unit may have been compromised when the air filter was installed backwards because the air filter/filter drier is to remove moisture, acids, and debris from the system to provide long-lasting system protection. Jeff Paeste responded, on 1/16/12, that the technician vacuumed out the unit when reinstalling the air filter and that the AC unit is fine.

Received an e-mail from Jeff Paeste, of JMI, on 1/16/12, reporting that “on the last freezing up, the filter was mounted backwards. It was vacuumed and cleaned and put back on line. Please proceed with turning off the old unit and turn on the new, but given what we observed it may not hold temperature to 60 degrees throughout the entire room. You will have some hot spots. The AC in the center never shuts off (if it does; then we have not seen it cycle) it is dead center of the room and has a good circulation given the configuration of the equipment. The new unit is on the far right of the room, it works off a


of 28

thermostat and shuts off the AC when it hits a desired temperature (In this case this is why the re-location issue arouse.). It is blocked off from the right wall and cannot properly circulate due to the position of the equipment in front of it. The cold air blows back to the unit telling the thermostat the temperature is at its desired degree and shuts off. Circulation is always key, which is why I opted to go with the ducting of the room using the original installed duct system. Since that was not an option, I suggested to take the center AC and duct it into the other room so it has better circulation into the server room. This also serves a mediation for leakage during PM’s. The remote stand-up unit I quoted was also suggested to assist with the circulation in the room. The BTU on the unit is exactly the same as the older unit. I switched the original unit with a new unit and we are still encountering issues of the room not cooling. Taking into consideration the new server equipment installed without proper circulation. The old unit that we removed is functioning properly and has not given us any issues so far at its new installation.”

Received and reviewed a revised Untalan Middle School renovation cost estimate from Randy Romero, on 1/17/12. Responded with most of the same comments I had from the first draft review: 1. The STEM funding is not enough to cover the current designs for both

Untalan and GWHS, so if the proposed $1,790,952.89 is used for Untalan, you will have to reduce the scope at GWHS (or use more of the CIP budget for STEM than what was originally allocated)

2. Include a line item for contingency for construction (minimum 10%) 3. Include a separate line item for Design and CM fees (separate out from

unit costs of construction) 4. Include a line item for permit fees, printing fees, advertisements, etc. 5. Include a line item to repair/resurface parking lot and possibly add

parking if space is available 6. Include a line item to improve drainage and site (landscaping,

sidewalks, fields, etc.) 7. Increase the costs to clean and paint entire exterior, including canopies 8. Include a line item for a Soils Report for the foundation design for a

new structure (to replace temp buildings) Received and reviewed an e-mail from Taling Taitano, on 1/17/12, with

copy of a letter to Senator Pangelinan requesting funding to repair existing walkway canopies at Agana Heights Elem, Wettengel Elem, Marcial Sablan Elem, and Finegayan Elem and to build new walkway canopies at Price Elem and VSA Benavente Middle.

Attended a site visit at Untalan Middle School, on 1/18/12, with Randy Romero and Rod Traya, of GDOE, and Coeval to evaluate the recommended renovations. Marc Pido sent an e-mail to the group, prior to the site visit, asking that the drainage and parking lot issues be considered as well. Made suggestions to replace all existing windows with new and improve upon some of the aesthetics, such as encasing the structural supports for the walkway canopies. Also cautioned that the cost estimate needed to be more conservative and that Randy and Coeval should come


of 28

up with two renovation options, 1.) address the minimum scope of work to restore the current facility and replace the temp classrooms, and 2.) improve on the overall aesthetics and grounds, to include a new façade, landscaping, signage, etc.

Prepared and e-mailed review comments, on 1/19/12, for the George Washington High School STEM Classroom Renovations 100% plans. Noted that many of the issues were the same as reported last month for the review of Untalan Middle School and that Coeval should have already addressed these issues.

Received and reviewed an e-mail from Randy Romero, on 1/19/12, with a revised renovation cost estimate for Untalan Middle School, based on site visits and subsequent meetings that were conducted in the last two days to achieve the most accurate cost of renovations. The factors that resulted in the campus closure have been addressed along with other findings. Coeval, Tracy of Sodexo and DOE have actively collaborated to identify the renovation needs of UMS. Note: Randy and Coeval did not act on my recommendation to provide two renovation options.

Prepared and e-mailed the monthly CIP Status Report, CIP Baseline Schedule and FSAIS Project Status Report, on 1/20/12, to Taling Taitano for the monthly DOE Board Meeting.

Prepared and e-mailed a letter to Taling Taitano, on 1/20/12, with the GDOE/Coeval/Sodexo recommendation to renovate Untalan Middle School, rather than rebuild. The letter references the cost estimates prepared by Randy Romero and Coeval.

Received an e-mail from Randy Romero, on 1/20/12, that he had found an error in his cost estimate for the Untalan Middle School renovation. I responded that I recommend leaving the original estimate that Taling Taitano included in the Board packet, because it was more conservative than the revised amount.

Sent an e-mail to Taling Taitano, on 1/23/12, as a follow up to discussions at the CIP Progress Meeting this morning, providing clarification that the RENOVATION PROJET BUDGET that Randy developed shows $3,422,608.50 “Allocated Funding”. This is based on the bids we have already received for Structural Repairs and Roof Coatings and Fire Alarm and Electrical Upgrades projects, as well as, engineers estimates for the other projects originally identified for ARRA funded CIP projects (doors and windows, restrooms and AC). The “Total Shortfall” of $3,253,519.50 needed to complete all of the renovations identified that were not already budgeted as ARRA funded CIP projects (replace temporary classrooms, renovate interiors of all existing classrooms, site work, exterior paint, etc.). The total shortfall could be offset with the CIP budget set aside for the Southern HS Fine Arts Auditorium Renovation project ($3,124,789.51), or other funding identified by GDOE or the Governor’s Office.

Prepared and e-mailed a draft Notice to Proceed for Marc Pido’s review and signature, on 1/23/12, per Taling Taitano’s request to issue to Coeval for completion of designs for the remaining 13 schools for Structural


of 28

Repairs/Roof Coatings (Task Order #5), remaining 9 schools for Fire Alarm/Electrical Upgrades (Task Order #8) and the first 10 schools for Restroom Renovation (Task Order #10).

Received an e-mail from Vince Dela Cruz, on 1/23/12, with photos and a report that the new AC unit at FSAIS is still freezing up. Vince has shut the unit down and expressed concern that because the new unit has, in the past weeks, repeatedly froze and melted there may be excessive amounts of moisture being introduced into the data room. Jeff Paeste, of JMI, reported that a technician and a Carrier representative was responding and that he would report their findings.

Received and responded to a request from Marc Pido, on 1/23/12, for the engineer’s estimates for the STEM Classroom Renovations so that GDOE could enter the requisitions for these and certify the funds.

Revised and e-mailed a draft Notice to Proceed for Marc Pido’s review and signature, on 1/24/12, per Fred Moser’s request to issue to Coeval for completion of designs for the remaining 13 schools for Structural Repairs/Roof Coatings (Task Order #5), remaining 9 schools for Fire Alarm/Electrical Upgrades (Task Order #8), the first 10 schools for Restroom Renovation (Task Order #10) and the first 16 schools for Door and Window Repair (Task Order #9). The deadline for Coeval to complete these designs is 2/28/12.

Attended a GDOE Procurement Training Session, on 1/24/12, conducted by Rebecca Perez, GDOE Legal, and Marc Pido, Procurement Director.

Held an informal meeting with Fred Moser and Randy Romero, on 1/24/12, to discuss Coeval contract and current project schedules.

Sent an e-mail to Fred Moser and Randy Romero, on 1/24/12, with the Construction Management and Contract Management Task Assignments (second time) and a recommendation that they ask Coeval to comment on the tasks assigned to them and come up with a proposal, per package, per project identifying how many site visits and/or man hours would be required for each task.

Attended a site visit at Southern High School, on 1/24/12, with Taling Taitano and Billy Cruz to meet with Speaker Won Pat to assess the issue with the sewage pump and the sewage back-ups on the site. Speaker Won Pat will propose that GWA take over ownership and maintenance of the sewage pump at Southern High School and the one at Untalan Middle School.

Received an e-mail from Taling Taitano, on 1/25/12, requesting a FCAP report showing the total amount needed to complete all of the CIP and deferred maintenance projects identified in the five year plan. Responded with two different reports that Taling could use in her letter to the Governor: 1.) A.5 Summary of Building Cost by Building System Category (breaks down the costs at each school by scope – interior finishes, electrical, plumbing, HVAC, etc. and provides a total for each school), or 2.)A.6 Recommended Maintenance Project Funding Schedule (breaks down the costs at each school by priority year). Also noted that the FCAP only addressed the permanent structures currently being used at


of 28

each campus. Repair or replacement of temp buildings and repair or replacement of condemned buildings is not included. Some, but not all, walkways/canopies, outdoor sports fields and site work has been included.

Received an e-mail from Jeff Paeste, of JMI, on 1/25/12, regarding the new FSAIS AC unit, reporting that “the last time we went there the thermostat was at 51 degrees so it froze, your AC is rated at 65 degrees nothing lower. Although the control pad will allow you to go down to 51 it doesn’t mean that the compressor can handle it. We have advised this before. This last visit we found the setting at 50 degrees. When the setting is at 65 degrees or lower it will always ice up. It is easy to set it at 51 because you want it colder. But the unit can’t handle it. Your old existing AC is using R22, which they do not sell anymore because it is only used for walk in chillers. Your new unit is 410A and the market does not sell R22 anymore for room AC’s, so it won’t get any colder. The room will not hit the desired temperature with only 1 unit on. Both units must be maintained to keep the room temperature desired. The old unit may be able to hold temp by itself because it utilizes an R22 and never cycles off. The new unit is 410A and cycles on and off if it hits temp. If it never hits temp, then it is undersized given the area, occupied space or amount of heat accumulating/building up into a room. If 2 units are on, please set new unit into 65 degrees. If only the new Carrier unit, then place the temperature at 70 degrees only. The inside is too hot with all the new equipment there. The new AC cannot reach 65 degrees by itself and will continue to give issues if it is pushed to do more than it can. 1 each 5 to 10T duct unit might be ideal for this room given what we have seen. If you have an engineer advise us the installation is wrong, we are more than obliged to get it installed in a proper manner. But the brand, BTU and the location was installed as per our offer.”

Sent an e-mail to Marc Pido, on 1/25/12, with the response from JMI regarding the FSAIS AC issues and further commented that, in my opinion, the problem started with scope. JMI was asked to provide a quote to replace the existing AC unit. I don’t think anyone realized how much more heat would be generated by the new IT equipment once it was installed. JMI did not communicate what the minimum temp would be on the new unit and FSAIS did not provide a minimum temp requirement (assuming it would be an equal replacement). (I looked at the specs for this AC and I looked at the other 2 quotes and found that the AC units the other contractors quoted would have had the same issue, only allowing minimum temps of 67 degrees.) I also wonder whether the location of the unit is ideal for air circulation, but it was the only available space to put it. JMI has suggested adding a fan to circulate the air better from the new AC unit, but if the temp can’t get low enough at the unit I don’t know if that will help much.

Sent an e-mail to Aris Mendoza, of FSAIS, on 1/26/12, asking that he coordinate schedules with Eric Roberto, of G4S, to complete the O&M training session for the FSAIS Security project. No response.


of 28

Met with Marc Pido and Vince Dela Cruz, of FSAIS, on 1/26/12, to discuss the issues with the new AC unit. I presented Marc with the original documentation from Vince outlining a scope of work to replace the existing 36,000 BTU AC with a new 36,000 BTU AC and explained that they received what they asked for and that anything in addition to this would be added value to GDOE and they would have to pay the additional costs for it. Recommended that a mechanical engineer assess to make sure the problem really is as JMI has presented it & specify the unit needed based on the heat generated in the room. Then, once confirmed, remove the new 30,000 BTU unit (possibly reinstall elsewhere in GDOE, if needed) and replace with a ducted 5 or 10 ton unit (or whatever the mechanical engineer comes up with). Marc Pido asked that I get a quote from AmOrient Engineers to assess and provide a specification.

Met with Taling Taitano, Fred Moser, Randy Romero and Vince Leon Guerrero, the Governor’s Special Assistant, on 1/27/12, to discuss recommendations for the renovation or rebuild of Untalan Middle School. Based on visual inspection (by Fred, Randy, Coeval and Sodexo) of the existing permanent structure, it was determined that the building appeared to be structurally sound and that a complete rebuild is not necessary. Recommended that if DOE and the Governor’s office wanted to know the life expectancy of the structure and condition of the foundation, they would need to conduct a complete structural analysis. Randy Romero sent an e-mail to Coeval requesting a proposal to perform a structural analysis.

Received and reviewed a draft Construction Contract template from Rebecca Perez, GDOE Legal, on 1/27/12. Provided review comments to Taling Taitano, Rebecca Perez and Marc Pido, via e-mail on 1/31/12.

Received an e-mail from Taling Taitano, on 1/28/12, with a request to review a letter to the Governor requesting funds for the CIP and Deferred Maintenance projects identified in the FCAP. Reviewed and commented back to Taling on 1/28/12.

Received an e-mail from Carmen Taitano, on 1/30/12, with the new End User Processing Document and End User Procurement Request Forms to be used for all IFB solicitations from this date forward.

Received an e-mail from Randy Romero, on 1/31/12, responding to a request made by Taling Taitano for a list of priority schools for CIP and deferred maintenance projects. Randy stated that “the listing consists of all 35 schools with a priority ranking. Highlighted in yellow are the top 10 that we deemed a priority. All schools share similar problems and needs in which will be partially addressed with the Structural/Roof, Electrical/Fire Alarm IFB’s issued and upcoming IFB’s for Plumbing, HVAC and Doors & Windows (funding permit). Interior and exterior renovations, although crucial, will not be addressed due to the specific projects outlined in the Sodexo Project Recommendations (as shown below) which was adopted by A&M and the previous Superintendent. Based on management’s direction, the Issuance and project description of Task orders issued to Coeval shall be based on the Project Recommendation.”


of 28

Sent an e-mail to Marc Pido and Fred Moser, on 1/31/12, in response to their comments regarding Rebecca Perez’s request to define the “Construction Management” role for the Construction Contract template. I responded that I think when Rebecca was asking for a description of the "Construction Manager" duties, she was referring to Sodexo's role as the "Contract Manager" or "Project Manager", not to be confused with the construction management services that Coeval may be performing on some of the projects. A general description of Sodexo's role as Contract or Project Manager, will be as the primary point of contact during construction, acting as the liaison between the Contractor and the GDOE and its' consultants on all matters concerning the execution of the scope of work. My review comments of the Construction Contract template included changing all reference of “Construction Manager” to “Contract Manager” or “Project Manager” and to further define each of these roles in the contract.

Received request from Bank of Guam, on 2/1/12, for an updated Cash Flow Projection for the trust fund CIP Projects. Prepared an updated Projection and forwarded to Bank of Guam and Taling Taitano on 2/3/12.

Received e-mail from Taling Taitano, on 2/2/12, regarding a concern from a citizen stating that the sewer line from Merizo Elementary school ran beneath his home and he wanted it moved. Taling requested that the issue be addressed in any plumbing design that is done for that school. The extent of plumbing design is currently only for restroom renovations and not infrastructure or utility work. Billy Cruz stated that there was a leak in the sewage line years ago, but it was repaired and there has been no report of a problem since.

Received and reviewed IFB template for GWHS and UMS STEM Classroom Renovation projects, on 2/2/12. Templates were forwarded to Procurement for review, editing and issuance once 100% plans and specs are received from Coeval.

Sent e-mail to Eric and Jennifer at G4S, on 2/3/12, requesting a progress update for the FSAIS Security project. Eric reported that the intercom and extra door strike had been installed and that Vince Dela Cruz had signed off for these two installs. The formal training on the ACS has not been completed due to problems with getting FSAIS to commit to a schedule. Also, they had found that there is an issue with a reader module that they are currently correcting.

Received and reviewed a fee proposal from Coeval, forwarded from Taling Taitano, on 2/3/12, for a Structural Analysis of Untalan Middle School (to determine the feasibility of renovating the existing school or building new). The fee proposal was for $91K, an amount that seems very high and is not currently budgeted. The recommendation given to Taling Taitano was to solicit at least one other fee proposal from another Structural Engineer to compare costs.

Met with Taling Taitano and Billy Cruz, on 2/3/12, to introduce Lester Cepeda, a candidate for the Facility Maintenance Technical Advisor position.


of 28

Received and reviewed a Structural Report for the Tiyan campus, provided by Core Tech International and sent from Taling Taitano, on 2/6/12. The Report was requested as a guide to determine the scope of work for a Structural Analysis of Untalan Middle School, however, upon review, it appears that a true structural analysis was not performed at the Tiyan campus, only a visual inspection of concrete cracks and spalls.

Sent e-mail to Fred Moser and Randy Romero, on 2/6/12, asking the status of the past due 90% submittal of the STEM Classroom Renovation plans and specs. No response.

Sent e-mail to Fred Moser and Randy Romero, on 2/7/12, asking the status of the past due 90% submittal of the STEM Classroom Renovation plans and specs. Stressed the urgrency of receiving the design submittal in the next two days (and allowing 1 week to review, 1 week to correct, and 1 week to prepare IFBs and advertise), or we will be pushing the construction start past the first day of summer break (and thereby pushing completion past the start of the school year). We have already used up all of our schedule float and will not have any available for potential delays with procurement, protests, contract issues, permit issues, etc. Received a response from Randy Romero that Coeval will submit the plans and specs for review by Friday, 2/10/12.

E-mail correspondence to and from Marc Pido, on 2/8/12, regarding project status so that a CIP Project Status Report and an updated Project Baseline Schedule can be developed for the upcoming Board Meeting. Questions/Answers provided: 1. When will the OPA decision be made for SHS Gym? A status hearing was held in the appeal case at the OPA on Monday, February 6. A Formal Hearing has been scheduled for Tuesday, March 6. Arguments will be heard from both DOE and Appellant. If needed, additional hearings may be scheduled. Or the Hearing Officer may decide the case; 2. When will the OPA decision be made for Structural/Roof? (Are all of the IFBs on hold until then or can we proceed with some?) DOE is preparing its response to the formal protests in IFBs 035 and 036-2011. IFBs 037, 038, and 039-2011 are being appealed at the OPA. A pre-hearing conference was held on Friday, February 3, 2011. A Formal Hearing has been scheduled for Tuesday, February 21, 2011; 3. When will the Contracts be issued for Fire Alarm/Elect? How long will it take to get fully executed contracts once they are issued? Draft contracts will be issued to intended awardees upon consent of counsel. The length of time required for the AG's office and for the governor's legal counsel to review is indeterminable. We are able to request expeditious reviews of these contracts due to the time sensitive nature of the deadline to obligate the Trust funds.

Received e-mail from Taling Taitano, on 2/8/12, requesting an overview of the FCAP, as well as a status report of the CIP projects for the first Education Task Force meeting on 2/10/12.

Sent FCAP Refinement Status Report to Jim Pearson, per his request, on 2/8/12. In addition to the written report, responded that basically, I have been working on reconciling info that Sodexo and GDOE (Fred & Randy)


of 28

gathered at each site inspection. (I did not receive GDOE’s files until the end of November.) I have also been working on labeling every building and verifying square footage of each building. I need to make some additional site visits to verify some of the data before I can start entering everything into the software. I should have the whole thing sorted by the end of March and ready to present in April. (Breaking out the individual buildings at each campus is way easier said than done! The FCAP will probably triple in size.)

Received e-mail from Taling Taitano and responded on 2/9/12, to the following questions for the Governor’s Office: 1) Given the September 30, 2012 deadline for obligating the remaining funds, when does Guam anticipate executing contracts for the unobligated funds?

A: The issuance of contracts is out of my hands, but if there are no delays anywhere along the way, I have scheduled Notice to Proceed dates as follows (immediately following contract execution and permit issuance):

Southern High School Fine Arts – 3/2/12 (if we proceed with the project) Southern High School Gym - ??? (depends on if/when OPA allows us to

proceed) Structural/Roof (Phase 1) – 3/28/12 (if OPA allows us to proceed) Structural/Roof (Phase 2) – 6/5/12 STEM Classrooms – 6/7/12 Fire Alarm/Electrical (Phase 1) – 3/12/12 Fire Alarm/Electrical (Phase 2) – 6/5/12 Restrooms (10 schools) – 6/5/12 2) Have any recently let contracts for CIP or technology projects been

terminated? A: We have not canceled any CIP contracts. (We have canceled the

original SHS Gym and SHS Fine Arts IFBs and re-issued those. The Gym was issued under ARRA but cancelled due to change in funding. It was re-issued under Trust funding, then the protest was lodged. Fine Arts was issued under ARRA, but the bid failed to attract any bidders. It was re-issued under Trust Funding.)

Received an e-mail from Taling Taitano, on 2/9/12, stating that two Quarterly Reports (for October 31, 2011 and January 31, 2012) were to be submitted to USDOE to describe GDOE’s progress in completing the activities supported with the (former) SFSF Grant funds. Responded to Taling that both of the reports were prepared and submitted to GDOE (to be forwarded to USDOE) by the required due dates. Sent copies of FY 2011 Year End Report and FY 2012 1st Quarter Report (Oct – Dec) to Taling for her information. (FY 2012 2nd Quarter Report (Jan – Mar) is not due until April.)

Sent draft monthly FSAIS CIP Status Report (for Taling’s presentation to the Board) to Vince Dela Cruz, on 2/9/12, to contribute any updates for his projects. No response.


of 28

Prepared and submitted reports to Taling Taitano and Vince Leon Guerrero, on 2/9/12, for the Education Task Force Meeting on 2/10/12. Reports submitted were: FCAP description 2-9-12; GDOE CIP Baseline Project Schedule 2-8-12; GDOE CIP Project Cost Estimates 2-9-12; GDOE CIP Projects Status Report 2-9-12; GDOE FCAP Refinement Status Report 2-9-12; GDOE FCAP Recommended Maintenance Project Funding Schedule; Recommended Renovations for Untalan 1-20-12; School Enrollments 1-9-2012; School Enrollments 2-9-2012; GDOE Facility Age Report.

Prepared and submitted reports to Taling Taitano, on 2/9/12, for the monthly DOE Board Meeting.

Attended Education Task Force Meeting, on 2/10/12. Presented recommendation and cost estimates to the Task Force for the renovation of Untalan Middle School.

Received a revised School Facility Age Report from Randy Romero, on 2/10/12, reflecting renovations that were not noted on original report created on 2/9/12. Contacted Department of Public Works to find out dates and extent of renovations.

Received a request from Marc Pido, on 2/10/12, for a recommendation of level of Liability Insurance to be added to the GDOE Construction Contract template. Responded on 2/13/12, that, per industry standard practices, GDOE should require the following insurance in the construction contracts: 1. Commercial General Liability Insurance: Broad form coverage insuring against claims for bodily injury, property damage, and personal injury.

$1,000,000 per occurrence $2,000,000 aggregate

2. Automobile Liability Insurance: Insuring against claims for bodily injury and property damage and covering the ownership, maintenance or use of any auto or all owned/leased and non-owned and hired vehicles used in the performance of the work, both on and off the project site, including loading and unloading.

$1,000,000 combined single limit 3. Workers' Compensation and Employer's Liability Insurance As required under Guam law May also consider:

4. Asbestos Liability Insurance: Insuring against claims for bodily injury (including wrongful death) and property resulting from the presence or removal of asbestos on the project site.

$1,000,000 per occurrence $2,000,000 aggregate

5. Builder's Risk Insurance: Insuring on an "all risk" basis including fire, theft, etc.), subject to policy exclusions, equal to the maximum probable loss and covering the project and all materials and equipment to be incorporated therein, including property in transit or elsewhere and insuring the interests of GDOE, the Contractor, and their subcontractors of any tier providing equipment, materials, or services for the project.


of 28

Coverage depends on the replacement value of the project site GDOE should also be named as "additional insured" to give an extra layer of protection against claims by giving GDOE direct rights of coverage under the policy. In the Special Provisions section of the Certificate of Insurance, the Contractor should add "The Guam Department of Education, its elected and appointed officials, employees and volunteers are named as additional insured with regards to the commercial general liability and the business auto liability policy."

Picked up CD from Randy Romero, on 2/13/12, of 90% design submittal for STEM Classroom Renovations at GWHS and UMS. Started plan and spec review.

Sent e-mail to Rebecca Perez, on 2/13/12, with comments (previously submitted to her on 1/31/12) for the review of the Construction Contract template.

Sent e-mail to Taling Taitano, on 2/13/12, with FY 2011 SFSF Year End Report and FY 2012 1st Quarter Report (previously sent to her prior to initial deadline and again on 2/9/12).

Sent e-mail to Marc Pido, Rebecca Perez and Taling Taitano, on 2/14/12, with insurance limits that are used in Construction Contracts from the University of Guam. These limits coincide with those recommended on 2/13/12.

Site visit at FSAIS Office, on 2/14/12, with Am Orient and their Mechanical and Electrical Engineers to evaluate and discuss the current AC issues and request for proposal for design services to improve the situation in the Computer Server Room.

Received design service proposal from AmOrient, on 2/15/12, for the FSAIS Computer Server Room AC issue. Forwarded to Marc Pido for review and acceptance.

Received e-mail from Randy Romero, on 2/16/12, with revised Electrical plan sheets for the UMS STEM Classroom Renovation. Continued review of plans and specs for both UMS and GWHS plans and specs.

Received phone call from Jim Reyes, Principal of Untalan Middle School, on 2/17/12, regarding construction budgets for CIP and STEM Classroom projects for Untalan Middle School. Prepared and sent information to Jim for his information.

Received and reviewed Hearing Briefs from Emmajean Lamb, on 2/20/12, for the OPA Hearings scheduled for the 3 Structural Repairs and Roof Coatings protests.

Met with Marc Pido and Rebecca Perez, on 2/21/12, regarding OPA Hearing for the 3 Structural Repairs and Roof Coatings protests.

Attended and testified, on 2/21/12, to the OPA during the Hearing for the 3 Structural Repairs and Roof Coatings protests.

Received e-mail from Fred Moser, on 2/21/12, with a letter attached from Coeval to Randy Romero, regarding their response to Randy’s request to review a document that I created, entitled “Contract Management & Construction Management Task Assignments”, dated 9/26/11, to define the tasks and responsibilities of Sodexo, Coeval and GDOE PMs during


of 28

the construction phase. It is obvious that Coeval completely misunderstands the role that Sodexo has and what the document I produced means. I am in no way stating that Sodexo would perform the tasks required by CM and in no way am in violation of the PEALS requirements, as Coeval accusations claim. They did not read the document correctly, otherwise they would not have come to this conclusion. I requested a meeting with all parties to clarify. In the meantime I will prepare a formal response to their letter accusing Sodexo of taking on the role of CM.

Received e-mail from Taling Taitano’s office , on 2/21/12, with a notice from Senator Ben Pangelinan regarding a public hearing to be held on 2/24, by the Committee on Appropriations, Taxation, Public Debt, Banking, Insurance and Land in regards to Resolution No. 311 and the expenditure priority of Compact Impact Act funds for FY 2012 to support Capital Improvement Projects. Also received a personal request to attend from the Senator’s Office. Contacted Taling to begin preparation of documents.

Received e-mail from Coeval, on 2/21/12, stating that they “are anticipating completion of design for the remaining schools to be during the week ending March 16th, which allows a 45-day work period and the few days it took to mobilize our team. We are working diligently to complete this by said date. Included work is as follows: 13 schools for struc/roofing from start to finish, 9 schools for elec/fire alarm from start to finish , 16 schools for doors and windows to be brought to 100%, and 10 schools for plumbing to be brought to 100%.” Completion deadline for Coeval was 2/29/12 for 100% complete design submittal.

Attended the Education Task Force Sub-Committee Meetings for Education Reform and for Facilities, on 2/22/12. Stressed the urgency of making a decision on the fate of the Untalan Middle School (Barrigada Campus) so that the projects could proceed or the funding could be re-programmed to other projects to meet the September 30, 2012 obligation deadline (established in PL 31-40). Told the Committee that there was only one week to decide before it would drastically effect our Project Baseline Schedule.

Received e-mail from Coeval, on 2/23/12, stating that they “will prioritize the roofing and elec/fire alarms first. A status update was made yesterday with our subs and it appears we can a make a 90% submittal for most schools by Feb. 29 to speed things up.” This is in response to Taling Taitano’s request to receive the remaining structural/roof and fire alarm/electrical packages as a first priority.

Prepared and sent a formal response to Randy Romero, on 2/23/12, in regards to Coeval’s false accusations that , “it is evident that Sodexo’s role conflicts with what CDP is and should have been performing as CM. Sodexo may have been in violation of the law by providing CM service without a valid license.” Stated that Coeval clearly misunderstood the intent of the document they were asked to review and completely misunderstands the Project Management role that Sodexo was hired to


of 28

perform. Requested a meeting with all parties involved to help Coeval understand.

Prepared and sent documents to Taling Taitano, on 2/23/12, for presentation to Senator Pangelinan and the Round Table discussion to be held on 2/24. Documents include: FCAP Description; GDOE FCAP Refinement Status Report 2-9-12; GDOE FCAP_Recommended Maintenance Project Funding Schedule.

Received e-mail from Jun Herradura, of Coeval, on 2/27/12, with letter attached in response to the letter I sent to Randy Romero on 2/23/12. Coeval stills appears to misunderstand Sodexo’s role. A meeting has been scheduled on 2/28/12 to clarify for them. Received and reviewed a draft recommendation from Randy Romero on the roles of Contract Manager and Construction Manager.

Received and responded to request from Taling Taitano, on 2/28/12, to revise the titles on the FY 2012 1st Quarter Report (and all future reports) to read “Guam Adequate Education Act Trust Account - CIP/STEM: Formerly SFSF Federal ARRA Grant” because on August 3, 2011, the US Department of Education approved the reprogramming of $60,088,935 of State Fiscal Stabilization Fund (SFSF) from projects in the original SFSF application into the retaining of school based-personnel. As part of the commitment to complete the projects identified in the original SFSF application, the Government of Guam, through Public Law 31-40, appropriated the same amount of funds, $60,088,935 and set up an account for this purpose. The CIP will be funded through this appropriation.

Attended a meeting with Marc Pido, Fred Moser, Randy Romero, Rod Traya, and Coeval, on 2/28/12, to discuss Coeval’s misunderstanding of Sodexo’s role and responsibilities as Project Manager and accusations that Sodexo may be performing CM tasks. Sent meeting re-cap to GDOE stating that, “It proved to be a necessary and productive meeting” and further recommended that “Coeval’s invoices for CM should be based on a lump sum proposal for an agreed scope of work, but the questions to ask (which you have been, but I don’t think have been answered yet) are: 1.) What will CM cost for each project? 2.) Is it reasonable? And 3.) If not, how did they come up with those costs and are there ways to reduce the costs?”

Sent e-mail to Coeval, on 2/29/12, requesting a list of names and titles of the individuals that will need read-only access to Primavera Contract Manager software during the construction phases, per Jun Herradura’s request to have access. Joe Stadler, of Coeval, replied that access is not necessary until a CM Task Order is executed with GDOE and did not provide any names.

Prepared and sent GWHS STEM Classroom Renovations Plan Review Comments to Joe Stadler, of Coeval, on 2/29/12. Noted that many of the comments from the previous plan review were not addressed in this set, however, there were also many additional comments for added design.

Continuing review of Untalan STEM Classroom Renovation 90% plans and specifications.


of 28

Entering data into Primavera Contract Manager software throughout entire reporting period.

Continued labeling individual buildings at each school campus and determining area of each building for FCAP, through entire reporting period.

Attended weekly CIP Progress Meetings at GDOE, throughout entire reporting period. Prepared and distributed Meeting Minutes after each weekly meeting. Prepared and distributed weekly Action Item updates for GDOE, Coeval and Sodexo as a follow up to each meeting to attempt to push progress on solicitation of projects.

Copied on e-mail from Fred Moser to Coeval, on 3/1/12, regarding plan review comments that go unanswered by Coeval. Fred states, “Please make sure that your cadd person or whoever is updating the designs address every comment Tracy makes. Please ensure no comments are left unaddressed. If there is disagreement regarding the comments indicate why as we had instructed before. If the design should remain the same despite Tracy’s comments, please indicate why. As you know, it can be very tedious and frustrating to review plans and find no changes and/or comments as to why that were already marked up before. Let’s please all work together as a team to get these plans as tight as possible for the 100%.” Coeval responded that they would respond to every comment.

Continued reviewing plans for Untalan STEM Classroom Renovation and specifications for both GWHS & Untalan STEM projects.

Attended meeting with Rebecca Perez and Marc Pido, on 3/2/12, to discuss Sodexo concerns with GDOE Construction Contract template.

Received e-mail from Eloise Sanchez, of GDOE C & I, on 3/3/12, requesting status update on the STEM projects. Responded that the only thing I have to report at this time is that we are waiting for Coeval to make some final corrections to the GWHS plans and specs (these were supposed to have been completed Feb. 28th, but I found many items that were not addressed from my previous review). Once we have a final set, we will issue the IFB. Although the design phase has taken a lot longer than we originally scheduled, we are still on target for summer construction. As far as the Untalan STEM project, we are on hold until the fate of the existing Untalan campus is decided.

Received and reviewed another draft GDOE Construction Contract template from Rebecca Perez, on 3/5/12. Responded with a few comments, the main concern being that Sodexo is not portrayed as a Construction Manager in the description of services that Sodexo will be performing.

Received phone call from a GDOE FM Supervisor, on 3/5/12, regarding a Contractor that has been denied access at one of the schools because the school administration was not aware they were going to be on site. Sent e-mail to GDOE CIP Team and GDOE FM Management to resolve the situation. The contractor was Orion and they were given permission by Andy Leon Guerrero, to visit the school so they could start preparation of fire alarm shop drawings. It was decided that all fire alarm contractors


of 28

would be allowed access to the schools they will be performing work at as long as they submit a schedule that can be distributed to the schools administration in advance of their visits. Notified all fire alarm contractors on 3/7/12 and began coordination of site visits.

Requested and received copies of all Letters of Intent to Award to Orion, Kinden, Polyphase and dck Pacific for the Fire Alarm/Electrical projects, on 3/6/12, from Carmen Taitano, of GDOE Procurement.

Received request from Taling Taitano, on 3/6/12, for recommendations for security systems at the public schools. Responded to Taling with a description of the security system UOG recently contracted for. Without knowing a budget or GDOE expectation, it is difficult to come up with a recommended system at this time.

Received e-mail from dck Pacific, on 3/7/12, that they had not received the Intent to Award letter from GDOE. Forwarded to Carmen Taitano, of GDOE Procurement, and asked that she send them another letter.

Forwarded GDOE draft Construction Contract template to Sodexo attorney, on 3/7/12, and requested he review the language regarding Sodexo’s role as Project Manager. Attorney recommended that Sodexo not be named, specifically, in the contract since it is an agreement between the construction contractor and GDOE. But rather, GDOE can name Sodexo as their designated Project Manager in a separate letter to the awarded contractor. GDOE Legal agreed.

Downloaded all FCAP Summary reports from the FCAP data base and sent to Marc Pido, on 3/7/12, for use in a RMC RFI solicition.

Prepared and submitted letter to Randy Romero, on 3/8/12, as a follow-up to the meeting held with GDOE, Coeval and Sodexo on 2/28/12 to discuss the roles and tasks for the Project Manager, Sodexo, and the Construction Manager, potentially Coeval, during the construction phases of the CIP projects. The letter summarizes that all parties agreed that Sodexo has not, nor represents that they intend to, perform any Construction Management duties and that Coeval’s accusations of such are false. Also revised and submitted, with the letter, the “Contract Management & Construction Management Task Assignment” document, dated 3/8/12, reflecting minor changes discussed at the 2/28/12 meeting. Requested concurrence from Randy. No response.

Received copy of e-mail from Taling Taitano to the Guam Education Board, on 3/8/12, regarding proposed Bill B437-31. This bill proposes to give the Adequate Education Act Trust Funds, formally ARRA SFSF Funds, to GEDA to use as part of a plan to fully fund school renovations. The bill proposes that all existing procurements be canceled. The CIP Team is pressing forward with the planned CIP projects until directed otherwise.

Prepared and submitted specification review comments to Fred Moser and Randy Romero, on 3/9/12, for the STEM Classroom Renovations at both GWHS and UMS.

Received design status from Joe Stadler, of Coeval, on 3/9/12, as follows:


of 28

• STEM 100% Drawings – George Washington HS – submitted 3.7.12

• STEM 100% Drawings – Untalan MS – awaiting final comments • Roofing/Crack Repair 90% - submitted 3.5.12 (includes Chief

Brodie ES, Tamuning ES, UPI ES, Marcial Sablan ES and Inarajan ES)

• Roofing/Crack Repair 90% to be submitted on or before 3.16.12 (includes PC Lujan ES, Talofofo ES, LB Johnson ES, JQ San Miguel ES, Ordot/CP ES, Merizo ES and MU Lujan ES)

• MDP Upgrade/Fire Alarm 90% - submitted 3.5.12 (includes Machananao ES, Astumbo ES, Talofofo ES, Inarajan ES and MU Lujan ES)

• MDP Upgrade/Fire Alarm 90% - to be submitted on or before 3.16.12 (includes Merizo ES, UPI ES and Marcial Sablan ES)

• Doors & Windows 90% - to be submitted on or before 3.16.12 (includes Agueda Johnston MS, Simon Sanchez HS, Finegayan ES, CL Taitano ES, Oceanview HS, Agana Hts ES, Inarajan MS, Jose Rios MS, HS Truman ES, FBLG MS, DL Perez ES, VSA Benavente MS, HB Price ES, JP Torres ES, GWHS and Untalan MS)

However, the STEM drawings that were received as noted above, were NOT 100% drawings as they did not address many of the comments given in the previous plan review. Coeval will need to resubmit a final, complete set with all review comments addressed. Sent e-mail to Taling Taitano, on 3/12/12, that I am currently reviewing the 5 sets for Fire Alarm and the 5 sets for Roof that Coeval submitted on 3/5. If the rest aren’t complete until 3/16, I won’t be able to review them before I leave for vacation (they were supposed to be 100% complete by 2/28).

Received phone call from Orion, on 3/10/12 (Saturday), because they were denied access to Agana Heights Elementary school for their pre-approved site visit. Tried contacting Rob Malay, Deputy Superintendent, for assistance, but could not reach him. Was told by Rob, on 3/12/12, that there was miscommunication at the school. Orion will reschedule the site visit.

Received and reviewed a Trust Fund Status Report and Budget from Taling Taitano, on 3/12/12.

Received a Meeting Notice, on 3/12/12, from the Committee on Appropriations, Taxation, Public Debt, Retirement, Insurance, Banking and Land requesting attendance at the ARRA Status Update Round Table Meeting on 3/14/12. Started preparing documents in preparation of the meeting.

Prepared and sent UMS STEM Classroom Renovations Plan Review Comments to Joe Stadler, of Coeval, on 3/12/12. Noted that many of the comments from the previous plan review were not addressed in this set, however, there were also many additional comments for added design.


of 28

Received “100%” plans and specs from Fred Moser, on 3/12/12, for the GWHS STEM Classroom Renovation. Reviewed and responded that Coeval STILL had not addressed many of the previous review comments. Prepared review comments (including a sample FINISH SCHEDULE) and forwarded to Fred Moser and Randy Romero, on 3/13/12. Fred sent e-mail to Coeval stating that they must either correct the drawings per all review comments, or provide a valid reason why the drawings are not changed.

Updated and submitted a CIP Project Baseline Schedule to Taling Taitano and CIP Team, on 3/13/12.

Updated and submitted a CIP Project Status Report and CIP Project Baseline Schedule to Taling Taitano and CIP Team, on 3/13/12, for inclusion in the GDOE Board packet for their monthly meeting.

Received request from Fred Moser, on 3/13/12, for the total area of the GDOE Admin Office building. Responded on 3/14/12.

Received e-mail from Kinden, on 3/14/12, regarding site visit at VSA Benavente that was supposed to take place that day for the fire alarm/electrical project. I did not receive confirmation that Kinden’s request to visit the school was approved until the morning of 3/14/12 (their request was submitted on 3/7/12 and forwarded to GDOE for approval, also e-mailed GDOE on 3/13/12 asking the status of the request – with no response). Kinden had to re-direct their personnel because they did not receive approval in time. Kinden submitted a new schedule for this school.

Sent and received e-mail correspondence to/from Marc Pido and Fred Moser, on 3/14/12, regarding distribution of hard copy plan sets to awarded contractors for all CIP projects. Rod Traya had told one of the Fire Alarm/Electrical contractors that GDOE would provide 2 hard copy sets of plans (and gave them 1 set). This had not been established as the protocol, or directed in the IFB or specifications. However, to be fair to all contractors for the bids advertised so far (Fire Alarm/Electrical and Structural/Roof), each contractor will be given 1 hard copy set of plans and a CD containing pdf files of the plans. For future projects, language will be added to the IFB notifying the contractors that the awarded contractor will be given the plans and specs electronically and the contractor will be responsible for reproducing for permits and construction. Sent proposed language to Marc and Fred for inclusion in the IFB template. Coeval distributed the hard copy plans and CDs to all Fire Alarm/Electrical contractors, on 3/14/12, and provided transmittal sheets to Sodexo for file.

Sent e-mail to Randy Romero, on 3/14/12, regarding estimated facility maintenance and utility costs for the Southern High Fine Arts Auditorium. Stated that Billy Cruz, GDOE FM Director, estimated $3000/month to maintain the facility. And that I also recently found some notes from my predecessor, Richard Bartley, where he calculated the costs of utilities at approximately $13,792/month. For a total of $16,792/month for FM and utilities (this amount needs to be verified by GDOE). Also provided some


of 28

ideas that Richard had come up with to generate revenue at SHS Fine Arts Auditorium: 1. Sell the Naming Rights of the Building (i.e., the Bank of Guam Fine Arts Auditorium), 2. Sell Bricks for the front façade (the community can buy a brick with their name, or memorial, on it), 3. Sell Name Plates for Seat Arms (the community can buy an engraved name plate to be placed on the arm of an Auditorium seat), 4. Events, and 5. Concessions.

Sent recommendation to Fred Moser and Randy Romero, on 3/14/12, on the packaging of the last 9 schools for Fire Alarm/Electrical projects. I recommend packaging for IFB as follows: North C (Machananao ES, Astumbo ES, and Upi ES); South B (Talofofo ES, Inarajan ES, MU Lujan ES, and Merizo ES); South C (Marcial Sablan ES and Southern HS). Fred Moser suggested, on 3/15/12, adding Marcial Sablan ES to South B package and leaving Southern High School as a separate package because the Fire Alarm system there has been problematic and may take more time to design.

Sent recommendation to Fred Moser and Randy Romero, on 3/14/12, on the packaging of the last 13 schools for Structural/Roof projects. I recommend packaging for IFB as follows: Central C (Chief Brodie ES, Tamuning ES, and LB Johnson ES); Central D (Upi ES (not located centrally, but makes the most sense with this package), PC Lujan ES, JQ San Miguel ES, and Ordot Chalan Pago ES); South B (Talofofo ES, Inarajan ES, Merizo ES, and MU Lujan ES); South C (Marcial Sablan ES and Southern HS). Fred Moser suggested, on 3/15/12, adding Marcial Sablan ES to South B package and leaving Southern High School as a separate project all together (include all scope of work – structural/roof, fire alarm/electrical, etc.) because of the size of the school and scope of work. Marc Pido and Fred Moser both agreed that Southern High School would be bid as a separate project and awarded to one prime general contractor.

Attended the ARRA Status Update Round Table Meeting on 3/14/12. Received request from Polyphase, on 3/15/12, for CAD files for the Fire

Alarm plans to use in preparation of shop drawings. It was discussed that Coeval would prepare a CD for each contractor and will distribute and have them sign a release of liability. Coeval will give Sodexo a copy of all transmittals for file.

Prepared and submitted plan review comments to Fred Moser and Randy Romero, on 3/15/12, for the Fire Alarm/Electrical plans received for 5 schools. The comments were for minor revisions. Recommended that Coeval go ahead and package the drawings per Fred and Randy’s direction and check any remaining plans for the same review comments before submitting for a final review.

Prepared and submitted plan review comments to Fred Moser and Randy Romero, on 3/15/12, for the Structural/Roof plans received for 13 schools. The comments were for minor revisions. Recommended that Coeval go ahead and package the drawings per Fred and Randy’s direction and check


of 28

any remaining plans for the same review comments before submitting for a final review.

Received request from Orion, on 3/19/12, for additional school site visits for preparation of fire alarm shop drawings. Coordination was conducted with GDOE.

Received and reviewed Construction Contracts that were sent to Orion, Polyphase, Kinden and dck Pacific, on 3/19/12, for the Fire Alarm/Electrical projects.

Sodexo Project Manager was on vacation 3/16 – 3/30/12. Document Control Specialist continued responding to e-mails, entering data into Primavera Contract Management software, attending and recording CIP Progress Meetings, and working on building square footage calculations for FCAP refinements through the end of the reporting period.

Coeval Design Partners

100% Design Re-Submittal for Task Order #06, STEM Classroom Renovations, received on 3/30/12.

90% Design Review Submittal for Task Order #05, Structural Repairs and Roof Coating – Phase 2 (13 schools), received on 3/23/12.

90% Design Review Submittal for Task Order #08, Fire Alarm and P.A. Repair/Installations and Electrical Main Distribution Panel (MDP) Upgrades – Phase 2 (9 schools), received on 3/23/12.

90% Design Review Submittal for Task Order #09, Door and Window Renovations (16 schools), received on 3/23/12.

90% Design Review Submittal for Task Order #10, Restroom Renovations (10 schools), received on 3/23/12.

Next Steps:

Upon OPA decision, GDOE to either execute contracts for construction for Structural Repairs and Roof Coatings – Phase 1 (for 22 schools) or re-issue IFB.

GDOE to execute contracts for construction for Fire Alarm/Electrical Upgrades – Phase 1 (for 26 schools).

GDOE to execute contract for construction for Southern High School Fine Arts Auditorium Renovation.

GDOE to issue Notice to lift the Stay of Procurement, receive bids and execute construction contract for Southern High School Gymnasium Renovation.

GDOE to issue IFB for STEM Classroom Renovations at Untalan Middle School and George Washington High School (construction to be completed summer 2012).


of 28

COEVAL to finalize design & GDOE to issue IFB for Structural Repairs and Roof Coating – Phase 2 (for remaining 13 schools).

COEVAL to finalize design & GDOE to issue IFB for Fire Alarm/Electrical Upgrades – Phase 2 (for remaining 9 schools).

COEVAL to finalize design & GDOE to issue IFB for Door and Window Renovations (16 schools).

COEVAL to finalize design & GDOE to issue IFB for Restroom Renovations (10 schools).

Sodexo will continue to provide Project Management, recommendations and coordination to move projects forward.

Sodexo will continue to track and monitor GDOE Facility Maintenance Work Order progress in InSite and provide Technical Advisement to improve the GDOE Department of Facility Maintenance.

II. Supporting Data

1. See baseline project schedule attached. 2. Monthly progress reports submitted with invoices for Contractual Services.

III. Using the format below, provide program expenditures and justification.

Category Amount Justification

Salaries N/A Benefits N/A Contractual Services – Technical Advisement & Project Management (Sodexo)

N/A

Contract balance has been moved to Local Trust account.

Contractual Services – A/E Design & Construction Administration (Coeval Design Partners)

N/A

Contract balance has been moved to Local Trust account.

Supplies and Materials N/A Equipment N/A Stipend N/A Capital Outlay N/A

Program/Project Title: Guam Adequate Education Act Trust Phase I Capital Improvement Projects (CIP) Special Conditions Compliance Report: 2nd Quarter Report (January 1 – March 31, 2012)

Objectives Activities Evaluation/Accomplishment/Status of Objectives

1) Modernize, renovate and repair 36 of the 41 public education facilities that are used primarily for classroom instruction (the original grant application listed 37 schools, Okkodo High School was removed from the list as it is a leased facility). Modernization, renovation and repairs include structural repair and painting, window and door weatherizing or replacement, upgrade doors and locking devices, roof coatings and painting, upgrade

1a) Prepare Bid Documents for solicitation of CIP projects.

1b) Solicit Invitation for

Bids (IFB) for construction services for each CIP project.

1c) Construct projects.

1a) To follow is the status of design work active in FY12 2nd Quarter:

T. O. Scope of Work Status No. 1 VOID -No. 2 A&E for Southern High School Fine Arts

Building Survey, assess, design and write scope of work and specifications ready for bid for the replacement of stage flooring, back acoustical panels/wall, electrical and lighting systems, reconfiguration of seating arrangements, replacement of interior doors and carpets, interior painting, termite protection and code compliance, etc.

Coeval completed 70% of design. Bid issued as a design/build for completion.

No. 3 A&E for Southern High School Gym &

Classroom Buildings I. Survey, assess, design and write scope of work and specifications ready for bid for the installation of a new Air Conditioning Systems for the gym and the renovation and repair of PE Classrooms and Shower Rooms. II. The evaluation of existing air conditioning systems in Buildings 1000 thru 8000 and Cafeteria.

Coeval completed 70% of design. Bid issued as a design/build for completion.



of electrical systems, lab renovations, lab equipment replacement, plumbing fixtures and upgrades, lighting fixtures and upgrades, installation of air conditioning systems, classroom interior renovations, renovate and modernize art and music classrooms, ADA compliance repairs and upgrades.

No. 4 Project Construction Management for ARRA funded projects under the Dept. of Education Contract with GDOE and Coeval Design Partners: Section 2. Scope of Services: 2.1 through 2.4. The emphasis of Task Order 4 is on 2.1 f.; Project/Contract Administration during construction period and DOE RFP 08-2009, Task #4; Engineering and Professional Services for ARRA 2009; Item No. 6 Construction Management during construction project (COA in Construction Management Required). Construction Management services to provide schedule monitoring, reporting, on-site customer representation for quality control and quality assurance purposes.

No work to report in this period.

No. 5 A&E for Roof Coating System and Structural

Repairs Survey, evaluate, design and write scope of work and specifications ready for bid for the installation of Roof Coating System and Structural Repairs at DOE Schools (37 schools were listed as an attachment) to establish temperature control and sealing of roof system against leaks & repairs of structural issues. Design will incorporate the repair of cracks, spallings, leveling of ponding areas and the appropriate installation/application methods to include roof coating material suggestions for

Design has been completed (and IFBs issued – see item 1b, below) for 22 schools. Design work continues for



concrete and metal roofs. As discussed, utilization of measurements developed by DOE will be provided to include photos of existing roof conditions.

remaining 13 schools.

No. 6 A&E for Renovations of Identified Wings at

George Washington High and Untalan Middle School to support the implementation of the STEM Program Survey, evaluate, design and write scope of work and specifications ready for bid for the Renovations of George Washington High School and Untalan Middle School. Coeval must communicate with UOG STEM Development Contractor on the design and layout to establish full operation and function of the STEM Programs and Specialized Equipment to support the Program.

Design has been completed and IFBs will be issued in FY12 3rd Quarter.

No. 7 A&E for Installation of Air Conditioning Units

of Schools Survey, evaluate, design and write scope of work and specifications ready for bid for the Installation of Air Conditioning Systems to establish full operation and function of temperature control. Design must incorporate all electrical needs, appropriate installation methods and location and condensate drainage. Phase 1: Revert A/C design to schools originally

No designs have been accepted.



designed for central package units to include inspection of existing duct systems and its components. Split units were installed in buildings originally designed with Central Package Units creating a burden on the electrical system. By reverting to original design, electrical upgrades will not be necessary. Phase 2: Inspect and recommend the design of new A/C system for remaining schools.

No. 8 A&E for Electrical Upgrade of Main

Distribution Panels, Fire Alarm Repair/Replacement & Public Address System Repair/Replacement

Survey, evaluate, design and write scope of work and specifications ready for bid for:

1. Electrical upgrade of Main Distribution Panel

2. Fire Alarm Repair/Replacement

3. Public Address System Repair/Replacement

Design has been completed (and IFBs issued – see item 1b, below) for 26 schools. Design work continues for remaining 9 schools.



No. 9 A&E for Door and Window Repairs/Replacement, and Weatherizing Survey, evaluate, design and write scope of work and specifications ready for bid for Door and Window repairs, replacement and weatherizing. Where necessary, doors and thresholds must comply with ADA.

Designs for 16 schools has been partially completed.

No. 10 A&E for Restroom Renovations

Survey, evaluate, design and write scope of work and specifications ready for bid for Restroom Renovations. Renovations must comply with ADA. Design will incorporate all the necessary repairs, replacement, renovations/construction needed to comply with ADA requirements.

Designs for 10 schools has been partially completed.

TOTAL$4,486,000.0

0



1b) To follow is the status of each IFB active in FY12 2nd Quarter:

IFB # Project Status 007-2012 Southern High School Gym &

Classrooms NOTE: The IFB was issued as a Design-Build with 70% complete designs, in an attempt to expedite the project.

Project was re-issued for bid. Bid protest was received and a Stay of Procurement issued in 1st Quarter. OPA ruling in favor of GDOE and Bid Phase will continue.

008-2012 Southern High School Fine Arts

Auditorium NOTE: The IFB was issued as a Design-Build with 70% complete designs, in an attempt to expedite the project.

Project was re-issued for bid. In Contract Award Phase.

035-2011 Structural Repairs and Roof Coatings – Northern A Package

Bid Protest was received and a Stay of Procurement issued.

Package includes 6 schools Awaiting resolution.



036-2011 Structural Repairs and Roof Coatings – Northern B Package

Bid Protest was received and a Stay of Procurement issued.


037-2011 Structural Repairs and Roof Coatings –

Central A Package Bid Protest was received and a Stay of Procurement issued.



Central B Package Bid Protest was received and a Stay of Procurement issued.



Southern Package Bid Protest was received and a Stay of Procurement issued.




001-2012 Fire Alarm and P.A. Repair/Installations and Electrical Main Distribution Panel (MDP) Upgrades – Northern A Package

Contract Award Phase

Package includes 4 schools 002-2012 Fire Alarm and P.A. Repair/Installations

and Electrical Main Distribution Panel (MDP) Upgrades – Northern B Package


Package includes 4 schools 003-2012 Fire Alarm and P.A. Repair/Installations

and Electrical Main Distribution Panel (MDP) Upgrades – Central A Package


Package includes 3 schools

004-2012 Fire Alarm and P.A. Repair/Installations and Electrical Main Distribution Panel (MDP) Upgrades – Central B Package



005-2012 Fire Alarm and P.A. Repair/Installations and Electrical Main Distribution Panel (MDP) Upgrades – Central C Package





006-2012 Fire Alarm and P.A. Repair/Installations

and Electrical Main Distribution Panel (MDP) Upgrades – Southern A Package



1c) No construction activities occurred in FY12 2nd Quarter.