GUC – German University in Cairo

Architecture and Urban Design

ARCH 702 Legislation, Professional Practice and Contracts

Fall 2017

Instructor: Dr. Yasser Mahgoub

PROJECT DELIVERY PROCESS

1

ARCHITECTURAL PROJECT DELIVERY PROCESS

These activities (from the Architect's viewpoint) may be grouped into 5 major

phases of work + 1 post construction phase

1. Pre-Design Phase: Program Definition, Feasibility Analysis

2. Design Phase: Schematic Design, Design Development

3. Construction Document Phase: Documentation of the Design

Intent

4. Bidding and Negotiation Phase: Establishing the Cost of the

Design Intent

5. Construction Phase: Administration of the Construction

Contract

6. Post-Construction Phase: Warranty Review, Post Occupancy

Evaluation

ARCHITECTURAL PROJECT DELIVERY PROCESS

PRE-DESIGN

• It is in the preliminary stages of brief preparation and

design where the opportunity to effectively influence the

successful outcome of a project is greatest and the cost

of doing so least.

Professional Services Provided by Architects

The Value of Pre-design • Extend "pre-design" as long as possible.

• It is defense mechanism against those "hot ideas" that will come up midway through the project.

• Invent ways to force yourself not to dive into design immediately

• Find ways of getting the client involved in this "discovery phase"

• Identify and achieve consensus on the five or six real issues the project brings you to solve

Pre-Design

Dr. Yasser Mahgoub

The Value of Pre-design

PRE-DESIGN

The range of Pre-Design elements include:

• Identification of the client's needs and options

• Feasibility and costing studies

• Value management studies

• Project delivery programs and building procurement

advice

• Life-cycle cost analysis

• Site, geotechnical and infrastructure investigations

• Detailed project brief preparation.

• Master Planning.

Professional Services Provided by Architects

SCHEMATIC DESIGN

Schematic Design is an advance of the preferred planning

options while ensuring that the broad spatial and functional

planning requirements are achieved.

The Schematic Design will result in the following:

• Site Plan

• Plans, elevations and sections of the preferred

design

• Schedule of proposed materials, finishes and

signage

• Color Board of all materials and finishes

• Cost Plan

• Schematic Design Report

Professional Services Provided by Architects

DESIGN DEVELOPMENT

From the broad brush requirements of the Schematic Design,

a design proposal is developed and agreed with the client

and includes:

• Refinement of the function and form

• Structural systems

• Internal spaces of the building

• Mechanical

• Electrical

• Hydraulic services

• More detailed estimates of cost

• Provision of time program

Professional Services Provided by Architects

DESIGN DEVELOPMENT

From this stage the client will receive the following:

• Fully developed Site Plan

• Fully developed Plans of each level of the preferred

design

• Roof Plan (slopes, materials and penetrations)

• Elevations of all aspects and general sections

• Chosen plans and sections that describe the building

form through the overall scheme or part of it at a scale

of 1:100

• Part and elevations of typical elements and sections

• Schedule of finishes and sample board

• A report from the Building Surveyor explaining the

approach to the design solution.

Professional Services Provided by Architects

CONTRACT DOCUMENTATION

• Drawings and specifications are detailed from the

Design Development and may include:

• Bills of Quantities sufficient for the calling of

competitive tenders and to enable the building to be

constructed as intended.

• A tender estimate

• Coordination and integration of the work of each

discipline.

Professional Services Provided by Architects

Construction Documents

Construction Documents

Biding requirements

Drawings Contract forms and conditions

Addenda Contract modifications

Specifications and BoQ’s

TENDER EVALUATION

When design and documentation is completed, the project

goes to tender and this service includes the following:

• Calling of tenders

• Answering tender inquiries

• Evaluation of tenders in conjunction with or on behalf

of the client

• Analysis and advice in respect of tenders received,

including any necessary negotiations with tenders

• The preparation of formal contract documents

• Arrangements for the execution of the contract.

Professional Services Provided by Architects

CONTRACT ADMINISTRATION

The administration of the contract is carried out, including:

• Reporting on construction progress and cost

• Observance of compliance with the documented

intent by periodic inspection of the works

• Supplying information, checking progress claims

and issuing progress certificates, negotiating

variations and cost adjustments and dealing with

claims for extensions of time and other matters

included in the building contract.

Professional Services Provided by Architects

POST CONSTRUCTION SERVICES

• Manuals for facilities management or maintenance and

operation purposes

• Systems and Equipment commissioning and

adjustment

• Periodic maintenance inspections

• Replacement cost estimating for insurance purposes

• Warranty and operational reviews

• Contractor maintenance evaluation

• Post-occupancy evaluation

• Energy and environmental health surveys.

Professional Services Provided by Architects

Contractual Framework Agreement between owner and architect

• Outlines design tasks and requirements

• Identifies specific responsibilities for design, including those of the architect, of the owner, and possibly of third parties

• Establishes a schedule, including starting and completion dates

• Often defines design phases with interim milestone dates and own approvals to proceed

Other services

– Life cycle cost analysis

– Energy studies

– Tenant-related design studies

– Economic studies

– Special renderings

– Models

– Brochures and promotional materials

Approvals

• Obtain formal client approval (in writing if all

possible)

• If approval is given verbally, send the client a letter

confirming the architect's understanding of the

approval and ask the client to initial the letter and

return a copy.

Project Delivery Approaches

Project Delivery Approaches

• Owner as contractors

• Single prime contract (Design Bid Build)

• Multiple prime contracts

• Construction management

• Design/Build

• Other:

– Early award

– Fast track

End

Dr. Yasser Mahgoub