guidance on five-year plan summary of required actions attachment g

Office of Acquisition and Property Management

Guidance on Five-Year Plan

Summary of Required Actions

Attachment G

Background• Attachment G provides direction for the

development of each bureau’s five-year capital improvement and deferred maintenance plans

• Bureaus are required to follow the requirements of Attachment G– PAM/POB use Attachment G to review and comment

on bureau five year plans

• Attachment G is issued every year to incorporate program modifications

Department of the InteriorDecember 2007

Attachment G – Table of Contents

• Objective of the Five-Year Plan

• Budget and Five-Year Plan Schedule

• Annual Update

• Data Requirements

• Required DM and Capital Improvement Analysis


Attachment G – Table of Contents

• Five-Year Funding Levels

• Categories of Maintenance and Construction

• Interior Budget Priorities – Project ranking factors

• Exhibits – 1a, 1b, 2a, 2b, 3, 4, 5, 6


Presentation Focus

1) Exhibits

2) Interior Budget Priorities

– Project weighting factors/DOI Score

3) Five-Year Plan Schedule


Exhibits – General Guidance• Standard exhibits must be used.

• Do not submit edited or modified exhibits!

• Submit the exhibits on time.

• Submittal of complete and accurate exhibits will shorten the review process.

• Review the exhibits before submitting to DOI.


Exhibit 1a & 1bConstruction and Maintenance Definitions

• Exhibit 1a - definitions

• Exhibit 1b - Summary chart of definitions by category

• Use definitions for all five year plan work and completion of exhibits in Attachment G.


Exhibit 2a & 2b - Project Data Sheet

• Exhibit 2a is the project data sheet (PDS).

• Exhibit 2b provides instructions to complete each section of the PDS.

• The PDS is the key exhibit in the five year plan.– The PDS will be discussed in detail in a

separate session later today.


Exhibit 3 – Deferred Maintenance and Capital Improvement Distribution

• Use the definitions in Exhibit 1a of Attachment G to Complete Exhibit 3

• This exhibit displays the breakout of capital improvement and DM funds in the five year plan by weighting categories


Exhibit 4 – Summary Project Data Sheet

• Use Exhibit 4 to summarize all five year plan projects by fiscal year

• Displays capital improvement and DM work by individual project.

• Insert a row for totals for each year on the 5-Year Plan

• Make sure that the total for each year equals the total provided by your bureau’s budget office


Exhibit 5 – Completion Report

• Exhibit 5 – Annual Completion Report

• Used to summarize the status of all projects initiated over the last eight years– Display completed and uncompleted

projects

• Exhibit is used to identify cost and schedule variance


Interior Budget Priorities – Weighting Factors

• Critical Health and Safety Deferred Maintenance (CHSdm) 10• Critical Health and Safety Capital Improvement (CHSci) 9• Critical Resource Protection Deferred Maintenance (CRPdm) 7• Critical Resource Protection Capital Improvement (CRPci) 6• Energy Policy, High Performance, Sustainable Buildings CI (EPHPBSci) 5• Critical Mission Deferred Maintenance (CMdm) 4• Other Deferred Maintenance (Odm) 3• Code Compliance Capital Improvement (CCci) 3• Other Capital Improvements (Oci) 1

• Based on these weight factors, projects are to be ranked using the following calculation:

• (%CHSdm x 10) + (%CHSci x 9) +(%CRPdm x 7) + (%CRPci x 6) + (%EPHPBSci x 5) + (%CMdm x 4) + (%Odm x 3) + (%CCci x 3) + (%Oci x 1) = TOTAL SCORE


ScheduleFY 2010 – FY 2014 Five-Year Plan

Must meet these dates to keep DOI alignedwith the government-wide budget cycle!

June 2, 2008Submit two copies of construction five-year planJuly 1, 2008Submit two copies of DM five-year plan

June – AugustPAM and POB review and return joint comment


ScheduleFY 2010 – FY 2014 Five Year Plan

September 2, 2008Submit four copies of corrected and approved five-year plans

November 4, 2008Submit two copies of completion report (Exhibit 5)

November 4, 2008Submit two copies of final FY 2009 project list


Schedule

Other submissions are due per the CPIC

schedule memo issued November 26, 2007

March 3, 2008 - Updated Exhibit 300s for FY 2009 projects are due

April 11, 2008 – Exhibit 300s for FY 2010 projects are due


Summary• Become familiar with and follow the

requirements of Attachment G

• This will reduce the amount of comments generated by PAM and POB and the review time

• Do not modify the exhibits!


DOI Contacts• Call the Office of Acquisition and Property

Management (PAM) or the Office of Budget (POB) with questions

PAM – Bill Hamele (202) 208-5704

POB – Rita Jankovich (202) 208-4967

• Attachment G and CPIC Schedule Memo

http://www.doi.gov/pam/assetmanage.html


guidance on five-year plan summary of required actions attachment g

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