guide - girl scouts
TRANSCRIPT
Revised 4/21
Trip Guide
Table of Contents
Training Requirements ......................................................................................................................................... 3
Trip Approval Process ......................................................................................................................................... 4
GSUSA Leadership Outcomes ............................................................................................................................ 5
UNIT 1: Progression, Planning and Evaluation
Progression ......................................................................................................................................................... 7-9
Is Your Troop Ready for an Overnight Trip? .................................................................................................. 10
Six Steps to Planning a Trip ............................................................................................................................... 11
Sample Planning Calendar .................................................................................................................................. 12
Evaluating with Girls ...................................................................................................................................... 13-14
UNIT 2: Trip Safety
Safety Policies ................................................................................................................................................ 16-20
Trip Safety Preparation .............................................................................................................................. 16
Transportation ............................................................................................................................................. 16
Girl/ Adult Ratios ....................................................................................................................................... 17
Sleeping Arrangements ........................................................................................................................... 17
First-Aid Policies ......................................................................................................................................... 18
Emergency Preparation ............................................................................................................................. 18
High-Risk Activities .................................................................................................................................... 19
Additional Insurance ................................................................................................................................ 19
Reviewing Safety with the Girls .................................................................................................................... 20
UNIT 3: Forms and Resources
Forms ..................................................................................................................................................................... 22
Resources ............................................................................................................................................................. 23
Extended Trips and International Travel ........................................................................................................ 24
11/2018
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must take Troop Travel Basics online training prior to the trip being approved.
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UNIT 1:
Progression, Planning, and
Evaluation
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Travel Pro
gressio
nProgression
allows girls to learn
the skills they need
to b
ecome com
peten
t travelers, inclu
din
g how to p
lan an
d
organize trip
s. Travel fun
can b
e end
less when
girls lead.
Get you
r travel feet w
et! Walk to a
nearby gard
en, or
take a short ride to
a firehou
se or other local sp
ot.
Keep
it girl-led:
girls choose the location
.
Take an all-d
ay trip!
Keep
it girl-led:
girls choose the location
and
activity (p
erhaps
workin
g toward
a b
adge) an
d m
ake p
lans for lu
nch.
Start w
ith on
e night, m
aybe
at a camp
or m
useu
m. Progress
to a weeken
d trip
in
a nearby city or
state park.
Keep
it girl-led:
girls plan
the activity an
d m
eals, create travel gam
es, and
pack
their own
overnight
bags.
Sp
end
three to fou
r nights aw
ay som
ewhere a few
hou
rs from hom
e.
Keep
it girl-led:
girls plan
key d
etails of the trip
, such as the
activities, the b
ud
get, the route,
and
lodgin
g.
(Extend
ed
trip in
suran
ce requ
ired.)
Travel the coun
try! Trip
s often last
a week or m
ore. G
irls should
think
beyon
d a typ
ical vacation
location
and
consid
er historical sites, m
useu
ms, or
nation
al parks!
Keep
it girl-led:
girls lead the en
tire p
lann
ing p
rocess an
d m
ight add
a com
mu
nity service
or Take Action
p
roject.
(Extend
ed
trip in
suran
ce requ
ired.)
Travel the world
! These life-chan
ging
trips u
sually
take one to three
years to prep
are. C
onsid
er visiting
a WAG
GG
S W
orld
Cen
tre!
Keep
it girl-led:
girls dow
nload
the G
lobal Travel
Toolkit and
plan
their en
tire trip
(inclu
din
g learnin
g ab
out the lan
guage,
cultu
re, passp
orts an
d visas,
exchange rates,
etc.).
(Extend
ed
trip in
suran
ce requ
ired.)
Cad
ette, Sen
ior, an
d A
mb
assador
girls with travel
experien
ce can
travel nation
ally or in
ternation
ally in
dep
end
ently
through cou
ncil-
offered travel
opp
ortun
ities or G
SU
SA’s
Destin
ations
program
. Check
with you
r coun
cil, or visit the G
irl S
cout D
estination
s w
ebsite!
Loca
l Fie
ld
Trips
Da
y Trip
s
Ove
rnig
hts
Re
gio
na
l Trip
s
Na
tion
al
Trips
Ind
ep
en
de
nt
Travel
Inte
rna
tion
al
Trips
Wh
en m
oving u
p to
each level o
f the p
rogression
, con
sider girls’ in
dep
end
ence,
flexib
ility, decisio
n m
aking, gro
up
skills, and
cross cu
ltural skills.
Check w
ith your cou
ncil ab
out age
requirem
ents. G
irls should
have exp
erience at every level of the
progression
before m
oving on
to the n
ext level. For regional travel, girls
mu
st be Ju
niors or old
er.
For nation
al and
intern
ational trip
s, girls m
ust b
e Cad
ettes or older.
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o o
o o
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Sample Planning Calendar When preparing and planning for a trip, it will take several meetings with the girls before they will be ready to leave for their adventure. Below is a sample calendar that will guide you through six meetings of planning with girls. It may or may not take six weeks to prepare the girls. You will need to be the judge.
Meeting #
Meeting Content/Discussion with Girls Leader Activities*
1
Discuss the trip with girls. o Explain what a troop trip is.o Have girls brainstorm where they would like to go
and discuss location options with them.o Discuss what type of activities they could do on the
trip.o Discuss what it may cost to go on a trip. Have the
girls brainstorm all costs. How will they pay for it?
o Research the location options.o If girls make a decision on where they
would like to go, make the sitereservations.
o Begin communication with parentsregarding the upcoming trip.
2
Discuss the menu with girls. o What would the girls like to eat? Are they
experienced with cooking? What would beappropriate? Do you have to consider food allergies?
o Brainstorm meal ideas and begin to create a menuand a shopping list.
o Find out from parents and HealthHistory forms if girls have foodallergies.
o Begin to recruit for adult support,volunteers to help with shopping forsupplies (with the girls), drivers to getgirls to and from the destination,chaperones, etc.
3
Discuss activities that the girls want to do. o Begin to make a list of activities and supplies
needed. Discuss with girls how they willcollect/purchase any supplies.
o Begin to plan the schedule for the trip.o Learn a fun song or Girl Scout grace.
o Add to your shopping list and to thebudget any supplies needed foractivities.
o Confirm with parents when shoppingwill take place.
4
Work on skills. o Discuss trip safety and the buddy system.
Randomly pick buddies for each Girl Scout.o Practice simple first aid (if age appropriate).o Send permission slips home with the girls.
o Ensure that a certified First-Aid andCPR adult and First-Aid kit is lined upfor the trip.
o Plan the shopping list; make sure youradults are confirmed to help the girlsshop.
o Begin to put your equipment together.
5
Discuss expectation and behavior for the trip. o Create behavior guidelines for the trip experience.o Implement a game or have the girls identify items to
pack and not to pack.o Begin to gather permission slips.
o Create poster board with theguidelines the girls created.
o Give the girls a list of what to pack andnot to pack.
6
Discuss kapers (chores) and have the girls create their kaper chart. o Review the trip agenda with everyone.o Collect permission slips.o Answer any questions the girls may have.
o Confirm with all adults/drivers andensure screening process andregistration are complete.
o Ensure you have permission slips andParent Permission and Health HistoryForms for all girls/adults.
o Ensure you have everything neededfor what girls planned.
*Seniors and Ambassadors are able to do many of these Leader Activities.
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Asking Good Questions
During the Trip
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After the Trip
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Please review Volunteer Essentials and Safety Activity Checkpoints on gsep.org for additional safety information beyond the key points outlined in this planning guide.
Troop Leader ensures that the Volunteer Driver forms are submitted to her/him and all driver policies are enforced.
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Volunteer Driver Form/Certificate of Insurance
Commercial Airlines
Certificate of Insurance
Certificate of Insurance
Volunteer Driver Form/Certificate of Insurance
N/A
N/A
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GSUSA approved training providers.
Emergency Hotline: 215.563.2030 and press 4
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Form Purpose Submission DeadlineWhere to
submit formDocument providing written consent by the parent/guardian for a troop activity beyond the troop meeting time/place. This includes consent for a High Risk Activity.
Required for all girl participants.
· When girls join the troop
· Updated prior to trips
Volunteer Driver Form
Every driver must be a registered and cleared adult volunteer, at least 21 years old, and have a good driving record, a valid license, and a registered/insured vehicle. Every driver must
Prior to trip departure Troop Leader
Troop Trip Application
This form must be submitted for any day trip that is outside of your regular meeting time and/or place and any trip that includes a high-risk activity.
· One week prior to tripService Unit Manager
or Trip Advisor
Trips lasting 1-2 nights: Two Weeks prior to trip
Proposal
• 3 months prior for trips 3 nights or more in council
• 6 months prior for trips 3 nights or more
• 12 months prior for international trips.
• 30 days prior for trips 3 nights or more incouncil.
• 60 days prior for trips 3 nights or more outside of council within US.
Final Submission
• 60 days prior for international trips.
GSEP Human Resources-
Email to [email protected]
Two weeks prior to activityGSEP Human Resources-
A form used to purchase insurance for a trip longer than 3 days or for anyone participating in your activity that is not registered through Girl Scouts. Plan 2
Email to [email protected]
Activity/Accident Insurance Coverage Brochure Plan 3
Plan 3P
Plan 3PI
Request for Additional Insurance
Forms
Frequently used in trip planning and available on the Forms & Documents page of www.gsep.org
Extended Trip Application
This form must be submitted for any overnight trip. Extended trips (lasting 3 nights or more) require both a Proposal and a Final Submission to be submitted. One form serves both purposes-check off “Proposal” at the top of the forms for your first submission, and check off “Final Submission” for your final paperwork.
GSEP
Incident/Accident Report
A form that must be completed in the event of an accident or injury.
Within 24 hours of incident
Parent Permission for Troop Activity
Prior to trip departure Troop Leader
Parent Consent and Health
History Record
A record of a girl's past and present health status (for example, of allergies, chronic illnesses and injuries), which her parent/guardian completes for Girl Scouts.
Troop Leader
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Exploration, the Girl Scout Guide
The Adult Guide to Girl Scout Global Travel
The Girl Scout Travel Appendix
www.girlscouts.org/travel