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Waseda University

Guide to Entrance Procedures

＜For September 2020 Admission＞

Graduate School of Fundamental Science and EngineeringGraduate School of Creative Science and EngineeringGraduate School of Advanced Science and Engineering

You must complete all necessary entrance procedures, MAKE PAYMENT OF TUITION

AND FEES and SUBMIT NECESSARY DOCMENTS by the respective deadlines.

No procedures can be accepted after each deadline under any circumstances.

※Check the initial Waseda ID/Passwordon the Online Entrance Registration System

from September 16 (Wed) to September 25 (Fri)

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Table of Contents

A. Summary of Entrance Procedures ………………………...….……. 3

B. Tuition and Fees Payment Procedures …………………...…….….……4

C. Documents for Entrance Procedures …………………………...………..7

D. How to Prepare Documents for the Entrance Procedures …….............8

E. Treatment of Personal Data by Waseda University …………...............11

F. How to Send the Documents / Inquiries …………………..……………..13

G. Refund of Fees due to Withdrawal………………………………………..14

H. Rules of Compliance …………………….…………………………………15

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A. Summary of Entrance Procedures

You need to complete the following a.) through d.) by the designated date.

a.) Make payment of tuition and fees

DeadlineFriday, July 31, 2020 （Applicants who reside OUTSIDE Japan）

Friday, August 14, 2020 （Applicants who reside IN Japan）

b.) POST the documents to the Graduate Admissions Office for Science and Engineering.

For applicants who reside outside

Japan

#International mail service (EMS, Fedex

and DHL, etc.)

Before sending your documents, please SCAN all of your

documents in PDF and keep it yourself. Applicants who

reside outside Japan MUST POST entrance documents by the

designated deadline.

Please note that we do not accept delay under any

circumstances.

For applicants who reside in Japan

#Registered Mail

Send vie postal mail by the designated deadline.

c.) Receive Student ID card at Nishi-Waseda Campus on the following date and time:

Pick up your Student ID card:

Monday, September 21, 2020 from 10:00am to 4:00pm

(closed between 12:30pm-1:30pm)

Place: Adjusting now

*Bring your passport or residence card.

*Students from Department of ①Life Science and Medical Bioscience ②Integrative Bioscience and

Biomedical Engineering ③Cooperative Major in Advanced Biomedical Sciences can obtain student ID at the

guidance *①②For Only Masters student

d.) Submit Certificate of Residence (‘Juminhyo’「住民票」) and "The Bank Transfer and

Automatic Debit Transfer Application Form" to the Graduate Admissions Office.

DeadlineResidents in Japan: Friday, August 21, 2020

Residents outside Japan: Friday, October 2, 2020

DeadlineFriday, August 21, 2020 (must arrive by this date)

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B. Tuition and Fees Payment Procedures

DeadlineFriday, July 31, 2020 （Applicants who reside OUTSIDE Japan）

Friday, August 14, 2020 （Applicants who reside IN Japan）

Successful applicants must make payment of tuition and fees by the date above（except

Exchange Student and for those who have a scholarship from Monbukagakusho (MEXT),

CSC, or the Special Scholarship programs exclusively for the Republic of the Union of

MYANMAR）

.

【Important】If you do not complete the payment of tuition and fees by the deadline, your enrollment willbe withdrawn.

* Those who wish to make the payment in Japan

Complete the procedures by filling in the prescribed remittance form and bringing the completed form to abank branch. Do not make remittance by ATM or Internet Banking.In addition, when transferring funds over 100,000 yen through a financial institution, you will be required topresent documents to confirm your identity. Bring a driver’s license, passport, health insurance card etc.,which can identify yourself officially.

* Those who wish to make the payment outside Japan

(A)Tuition and fees(B)Handling fee of “2,500JPY”(C)Other bank charges and transfer fees etc.

Pay your (A)tuition and fees plus the (B)handling fee of 2,500JPY and transfer the total amount from alocal bank. Please make sure you pay the tuition and fees correctly by checking the below chart as theamount may differ with departments.If your local bank asks you to pay other bank charges and transfer fees etc.(C) , you will need to pay itbesides (A) and (B) to Waseda University.

Please make sure that Waseda University receives (A) and (B) in FULL AMOUNT.If we cannot confirm (A) and (B) in Waseda University’s account, you must pay the shortage again andyou will need to pay (B) and (C) once again, so please make sure how much you will need to pay at yourlocal branch in the first place. Each year there are students who pay the shortage after their payment soplease avoid useless spending.*Waseda University must receive (A) and (B) in full amount.

Students overseas are also required to send a scanned copy of the remittance form by email or send aphotocopy by express mail.

1) Remittance method: Telegraphic transfer2) Payment method: Advice and pay3) Other bank charges and transfer fees: Students must pay them4) Remittance: refer to the below chart

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Master's Program Unit (Yen)Graduate School Department Tuition and Fee Handling

FeeTotal（Remittance）

Fundamental Scienceand Engineering

Pure and Applied Mathematics 717,500 2,500 720,000Applied Mechanics 730,500 2,500 733,000Electronic and Physical Systems 730,500 2,500 733,000Intermedia Studies 730,500 2,500 733,000Computer Science andCommunications Engineering

730,500 2,500 733,000

Materials Science 717,500 2,500 720,000Creative Scienceand Engineering

Architecture 730,500 2,500 733,000Modern Mechanical Engineering 729,500 2,500 732,000Industrial and Management SystemsEngineering

729,500 2,500 732,000

Civil and Environmental Engineering 727,500 2,500 730,000Earth Sciences, Resources andEnvironmental Engineering

730,500 2,500 733,000

Business Design and Management 742,500 2,500 745,000Advanced Scienceand Engineering

Pure and Applied Physics 776,750 2,500 779,250Chemistry and Biochemistry 781,750 2,500 784,250Applied Chemistry 781,750 2,500 784,250Life Science and Medical Bioscience 781,750 2,500 784,250Electrical Engineering andBioscience

781,750 2,500 784,250

Integrative Bioscience andBiomedical Engineering①*1 757,000 2,500 759,500

Integrative Bioscience andBiomedical Engineering②*1

781,750 2,500 784,250

Nanoscience and Nanoengineering①*2

776,750 2,500 779,250

Nanoscience and Nanoengineering②*2

781,750 2,500 784,250

Cooperative Major in Nuclear Energy 776,750 2,500 779,250*1 Department of Integrative Bioscience and Biomedical Engineering: Tuitions are different depending on research guidance.

Refer to the website for details. https://www.waseda.jp/fsci/admissions_gs/#anc_6*2 Department of Nanoscience and Nanoengineering: Tuitions are different depending on research guidance:

① Nanoelectronics and Solid-state nanoscience ②Nanochemistry.Refer to the web for details: https://www.waseda.jp/fsci/admissions_gs/#anc_6

※The Entrance fee (200,000JPY) is waived for a successful candidate who has earned a degree on a REGULAR PROGRAM atWaseda University.

Doctoral Program Unit (Yen)Graduate School Department Tuition and

FeeHandlingFee

Total（Remittance）

Fundamental Scienceand Engineering

Pure and Applied Mathematics 590,000 2,500 592,500Applied Mechanics 603,000 2,500 605,500Electronic and Physical Systems 603,000 2,500 605,500Intermedia Studies 603,000 2,500 605,500Computer Science andCommunications Engineering

603,000 2,500 605,500

Materials Science 590,000 2,500 592,500Creative Scienceand Engineering

Architecture 603,000 2,500 605,500Modern Mechanical Engineering 602,000 2,500 604,500Industrial and Management SystemsEngineering

602,000 2,500 604,500

Business Design and Management 615,000 2,500 617,500Civil and Environmental Engineering 600,000 2,500 602,500Earth Sciences, Resources andEnvironmental Engineering

603,000 2,500 605,500

Advanced Scienceand Engineering

Pure and Applied Physics 602,250 2,500 604,750Chemistry and Biochemistry 607,250 2,500 609,750Applied Chemistry 607,250 2,500 609,750Life Science and Medical Bioscience 607,250 2,500 609,750Electrical Engineering and Bioscience 607,250 2,500 609,750Integrative Bioscience andBiomedical Engineering

607,250 2,500 609,750

Nanoscience and Nanoengineering 607,250 2,500 609,750

Cooperative Major in Nuclear Energy 602,250 2,500 604,750

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Research Student

The tuition varies for research students. Refer to the separate sheet enclosed to checkyour tuition fee.

5) Remittance destinationBank name MUFG Bank, Ltd.Branch name Edogawabashi BranchBank address 1-48-13 Sekiguchi, Bunkyo-ku, Tokyo, 112-0014, JapanAccount number Ordinary deposit

Graduate School A/C No.Fundamental Science and Engineering 0035970RLE

Creative Science and Engineering 0035970RLF

Advanced Science and Engineering 0035970RLH

Account holder: Waseda UniversityPurpose of remittance: Tuition and feesPlease specify: Applicants Name

(In order to check the applicants’ data later)Swift code: BOTKJPJT(8-digit) or BOTKJPJTXXX(11-digit)

Request: If the remitter is not the applicant, write the name of the applicant in the messagesection when making the remittance.

* Send a photocopy of the overseas remittance form to:

Graduate Admissions OfficeCenter for Science and EngineeringWaseda University3-4-1 Okubo, Shinjuku-ku,Tokyo 169-8555 JAPAN (for Express mail)graduate@sci.waseda.ac.jp (for Email)

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C. Documents for Entrance Procedures

No. Method DocumentsRegularStudent

Non-degreeStudent

ExchangeStudent

Deadline

01Print outfrom the“Online

EntranceRegistration

System”

Entrance Registration Form ○ ○ ○

Friday, August 21,2020

(must arrive by thisdate)

*by postal (such asEMS, Fedex, etc) or by

in person

02Written Oath and GuaranteeAnd Consent for theTreatment of Personal Data

○ ○ ○

03 -

Certificate of Graduation(Original Version or copywhich was certified as original)*Only if you have notsubmitted

△ (ONLY for the Students who had

not graduated university at the time

he/she applied for our admission)

×

04 -

Academic Transcript (OriginalVersion or copy which wascertified as original) *Only ifyou have not submitted

×

05 - Certificate of Degree

△ (ONLY for the applicants who

graduated from university in China

and who had not graduated

university at the time he/she

applied for our admission)

×

06 -Online Verification Report ofChina Higher EducationQualification Certificate

※１ ×

07 -

Official English test score(TOEIC L&R/ TOEFL iBT/IELTS academic/ TOEFL iBTSpecial Home Edition/ IELTSindicator)

It is mandatory to submit an officialEnglish test score report beforeyour enrollment to confirm your

English proficiency for those whocould not submit their English testscores (TOEIC L&R, TOEFL iBT,

IELTS Academic) by theapplication deadline due to the

impact of the coronavirus

×

08

Downloadfrom the

admissionwebsite

Notification for Delay ofAdmission ProcedureDocuments

△(※2)

09 -Photo for Student ID Card(3cm x 4cm Color Photograph)

○ ○ ○

10

Downloadfrom the

admissionwebsite

Oath of AcademicIntegrity (DoctoralStudents only)

○ × ×

11 -Certificate of Residence(‘Juminhyo’「住民票」)

○ ○ ×

Resident in Japan:Friday, August

21, 2020Resident outside

Japan: Friday,October 2, 2020

12It will besent later

The Bank Tranfer andAutomatic Debit TransferApplication FormorRequest for Issuance ofRemittance Form forTuition and FeesPayment

○ × ×

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※1. For those students who have graduated from a university in ChinaStudents who have not graduated from their universities at the time of application, please arrange anofficial English version "Verification Report of China Higher Education Qualification Certificate(#Verification Report of Student Recode is not acceptable)" to be sent directly to our office(graduate@sci.waseda.ac.jp) from CHESICC via email by Friday, August 10, 2020. Please visit CHESICCwebsite (https://www.chsi.com.cn/en/pvr/) for more information.

※2. If "the Certificate of Graduation and/or Academic Transcript", "Certificate of Residence" or "The BankTransfer and Automatic Debit Transfer Application Form" is not available by the deadline, send thisform(No.08)instead. It is compulsory to submit this document if you cannot submit necessary documents byFriday, August 21, 2020

D. How to Prepare Documents for the Entrance Procedures

Fill out the forms in English. Fill out the forms, with a black or blue ink pen or ballpoint pen. Do not use pencils. The documents contain no errors, and send them by registered mail (such as EMS, Fedex, etc) or

submit them in person to the Graduate Admissions Office, Center for Science and Engineering. Documents once submitted and entrance fees once paid are not returnable under any

circumstances.

Follow the instructions below if you need to make corrections on the documents:

Do not use whiteout or other similar items. Cross out any error by drawing two lines andstamp your personal seal over it. If you do not have a personal seal, sign your name onthe lines. Use blank space for corrections.

＜IMPORTANT＞

*Read the following information on spelling your name.

We will issue Student ID card and register your data according to the spelled name in the entrancedocuments. Follow the procedures below to write your name in the entrance documents.※Enter your name in Katakata (カタカナ)

＜NOTE＞

1: We do not accept any change of your spelled name after receiving the entrance documents in principle.2: When you need to write your name in English/ Katakana on any official documents in Japan, spell your

name exactly the same as on the entrance documents.3: Write your name exactly the way it appears on your passport.

①“Written Oath and Guarantee” and “Consent for the Treatment of Personal Data”

(to be completed online, printed out and sent by post mail)

* Refer to [E. Treatment of Personal Data by Waseda University] <for Students and Guarantors> (P11)and [I. Rules of Compliance] (P15) before filling out this document.

* Complete the form from the “Online Entrance Registration System (see ② below)” and print out the“”Written Oath and Guarantee” and “Consent for the Treatment of Personal Data”” on an A4 sizepaper.

* Must be signed by the student and a guarantor with his/her handwriting on the right of“Seal/Signature”.The guarantor must be either a parent or someone who is employed with income and can takeresponsibility on your behalf and the same person as you registered online.

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The guarantor can be someone living abroad, though someone living in Japan is preferable.

* The seals of the student and the guarantor must be different.

② Entrance Registration Form (to be completed online, printed out and sent by post mail)* To complete this form, follow the procedures below:

1. Go to http://admission.waseda.jp/

2. Click the link to the “Online Entrance Registration System”. This is only available

from 12:00 on Monday, August 3, 2020.

3. In the “Admitted Student Login” page, enter your “User ID”, “Password” and “Security check”

from the enclosed “Online Entrance Registration System User ID Information”, then press the

“Login” button.

4. For your initial login, read the “Terms of Service” and if you agree, tick the “I accept the terms

and conditions” and press the “Next” button.

5. Enter your “Enrollment Key”, then press the “Next” button to start your online entrance

registration.

* Complete the form and print out the “Entrance Registration Form” on an A4 size paper.

③Certificate of Graduation and Academic Transcript

For students who have not graduated from their universities at the time of application, we expect them to

submit the Certificate of Graduation and Academic Transcript in order to confirm their final status before their

enrollment.

If the document is not written in either English or Japanese, the translation must be attached in one ofeither language. Write your examinee's number and name in the margin.Submit an original copy of the Certificate of Graduation which certifies your degree, if you have notsubmitted them during the application period. The Certificate of Expected Graduation does not proveyour graduation, and thus to submit the Certificate of Graduation is required.Documents submitted will not be returned under any circumstances. However, we will return thedocuments considered being unable to be reissued.In principle, only an ORIGINAL copy is acceptable. A photocopy is acceptable only if it is Stamped orSigned Officially by your University. If that is difficult, you can send a copy and “⑤Notification for Delayof Admission Procedure Documents”, and then come to our office with the original copy after entrance.

*For those students who have graduated from a university in China:If you graduated from an undergraduate school and/or graduate school in China, you are required tosubmit the original certificate of graduation and degree with official certificate number. Alternatively,submit a certified true photocopy of the degree certificate which is issued by your university.

④Certificate of Degree

If you graduated from an undergraduate school and/or graduate school in China, you are required tosubmit the original certificate of Degree. Those who have submitted it when you apply for ouradmission do not need to submit it.

⑤Verification Report of China Higher Education Qualification Certificate

If students who did not graduate your university when you apply for our admission, Please arrange foran official English version "Verification Report of China Higher Education Qualification Certificate" tobe sent directly to our office (graduate@sci.waseda.ac.jp) from CHESICC via email. For moreinformation, please visit CHESICC website (https://www.chsi.com.cn/en/pvr/) for more information.#Verification Report of Student Record is NOT acceptable.#Verification Report of China Higher Education Qualification Certificate (in English) whichis sent directly to our office from CHESICC by email is ONLY acceptable.

⑥Oath of Academic Integrity (Download from our website / only for Doctoral Students)Fill out and submit the form if you are a Doctoral Student.

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⑦Notification for Delay of Admission Procedure Documents (Download from our website)Send this form instead if the "Certificate of Graduation” and/or “Academic Transcript" (original copy orcopy of the original which was certified by your university), Certificate of Residence (‘Juminhyo’「住民票」)or "The Bank Transfer and Automatic Debit Transfer Application Form" is not available by the deadline.“Certificate of Graduation” and “Academic Transcript” must be submitted by Thursday, March 19, 2020.

⑧Certificate of Residence (‘Juminhyo’「住民票」)

Submit Certificate of Residence (‘Juminhyo’「住民票」) which includes;

- Your nationality (国籍)

- Sex (性別)

- Date of birth (生年月日)

- The name of the householder (世帯主名)

- The relationship with him/her (世帯主との続柄)

- Your address (現住所)

- Residence/visa status (在留資格) with its expiration date (在留期間満了日)

- Resident card number (在留カード番号)

- Period of stay (在留期間)- The Individual number (My number) must NOT be record for the protection of privacy.

*Ask your local city office in Japan to include all information when issuing it.*The certificate includes the period of stay which has been expired is not acceptable. After applying foryour visa extension, submit us the certificate. .

*The Resident Register Code Number （住民票コード通知書）is unacceptable.* Write your examinee's number and name in the margin.

*Certificate of Residence (‘Juminhyo’「住民票」) can be obtained only after entering Japan andcompleting foreign resident registration at the city office of your residence (200-300 yen per copy). If youare residing overseas during the admission procedures, the process for obtaining this certificate will beexplained to you in the orientation by the Center for International Education, Waseda University afterarriving in Japan. You can get a certificate at the municipal office where you are registered as a resident.(Note that this is different from the Alien Registration Card.)

The Bank Transfer and Automatic Debit Transfer Application Form (It will be sent later)

All students must register their bank account information because their school expenses are paid to

Waseda University through account transfer starting from the second semester, in principle except for

exchange student and those who have a scholarship from Monbukagakusho (MEXT), CSC or the

Special Scholarship programs exclusively for the Republic of the Union of MYANMAR.

*Submit the form after arrival in Japan and opening bank account.

*If you cannot open a bank account due to your visa status, confirm details at the orientation held by the

Center for International Education

*Refer to the following list on the next page to fill out the Place Code in the form.

Name of Graduate School Place Code

Graduate school of Fundamental Science and Engineering 51

Graduate school of Creative Science and Engineering 52

Graduate school of Advanced Science and Engineering 53

⑩Photo for Student ID Card (3cm x 4cm Color Photograph)Submit one photo with your entrance documents in order to make your student’s ID card.

Note: Documents once submitted and entrance fees once paid are not returnable under anycircumstances.

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E. Treatment of Personal Data by Waseda University<for Students and Guarantors>

Waseda University (“Waseda”), being fully aware that the protection of personal data is a basicrequirement derived from human dignity, established the “Regulations on Privacy and Data Protection” inMay 1995 and has taken strict care in its handling of personal data. As the “Law concerning Protection ofPrivate Information (Privacy Law)” came into force in its entirety on April 1, 2005, Waseda will continuouslyendeavor to comply with the law and control and manage personal data in a safe and adequate manner.Therefore, read the following information and submit the “Consent for the Treatment of Personal Data”signed by both the student and the guarantor together with other enrollment documents.

1. Collection of Personal Data and Purpose of Use of Personal Data

Personal data means any information relating to a student, guarantor, faculty or staff member or otherindividual in which that individual is identified or identifiable. Waseda will collect only such personal data asis deemed necessary for education and research, student assistance, or university administration, for thefollowing purposes. In addition, Waseda may communicate with the student or the guarantor based on thecollected personal data if necessary.

<Purpose of Use>(i) Management of student registration, management of changes in student registration, health

management, scholarship management;(ii) Registration for courses, management of student results, class management;(iii) Management of information on internal admission to the undergraduate or graduate school or

change of school, or careers after graduation;(iv) Issuance of student identification cards or various certificates;(v) Management of tuition and fees information, management of account information;(vi) Assistance in student life and extracurricular activities;(vii) Preparation and management of job related information;(viii) Management of use of facilities and equipment within the university, management of security

camera footage;(ix) Management of library use information;(x) Dispatch of the academic transcript and information regarding the student's academic standing to

the guarantor;(xi) Consultation with the guarantor on the student’s results or course selection;(xii) Public relations magazines of the university and affiliated schools, information on events,

announcements relating to fund-raising for the university;(xiii) Dispatch of various information to graduates;(xiv) Provision of information to partner universities based on academic exchange agreements or such

other arrangements;(xv) Provision of necessary information to Student Health Insurance Union (Gakusei Kenko Hoken

Kumiai) of Waseda University (Administrator: Administrative Director, Student Affairs Division);(xvi) Provision of necessary information to Waseda University Alumni Association (Administrator:

President of Waseda);(xvii) Provision of necessary information to the academic organizations (Administrator: Dean of each

school) composed of students and faculty within the undergraduate or graduate school to which thestudent belongs; and

(xviii) Provision of necessary information to the Faculty and Staff Union for the purpose of promotingpublic grants.

(xix) If applicable, management of on-campus employment, payment of wages and allowances(xx) Improvement of Waseda University’s educational and research programs, entrance examinations

and student recruitment activities.(xxi) Verification of identity, based on student submitted photos and their scanned data, required to

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process internal administrative procedures as well as to enable a variety of web-based servicesoffered within the university.

2. Safe Keeping of Personal Data

Waseda will strictly keep personal data secure from unauthorized use, loss, destruction, falsificationand leakage, and will provide education and training for personal data management to the faculty, staff orother persons engaged in the affairs of Waseda who handle personal data.

3. Provision of Personal Data to a Third Party

Waseda will not provide personal data to a third party without the consent of the data subject unlessany of the exceptions defined in the Law and Rule applies.

4. Outsourcing of University Operations to a Third Party

Waseda University may entrust all or parts of bulk-mailing or data entry operations to a third party. Insuch a case, Waseda University requires the third party (through a contract and other means) to handlepersonal data adequately and appropriately so that the personal data will not be leaked, lost, or misused.

5. Disclosure and Correction of Personal Data

The student and guarantor may request disclosure or correction of personal data at the affiliatedschool, any undergraduate or graduate school to which the student belongs, or such other place wherepersonal data is kept.

Please direct any questions regarding the protection of personal data by Waseda to:Administration Office of the Privacy and Data Protection Committee (Academic Affairs Section, AcademicAffairs Division)1-104 Totsuka-cho, Shinjuku-ku, Tokyo 169-8050

Telephone: 03-3204-2253

E-mail: kojinjoho@list.waseda.jp

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F. How to Send the Documents / Inquiries

◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇◇

Send the above documents to:

Graduate Admissions OfficeCenter for Science and Engineering, Waseda University

3-4-1 Okubo, Shinjuku-ku, Tokyo 169-8555 JAPAN

E-mail: graduate@sci.waseda.ac.jpTel: +81-3-5286-3808 (Mon-Fri. 9:00-17:00)

Deadline: Friday, August 21, 2020(must arrive by this date)

by Registered mail (such as EMS, Fedex, etc.) or

submit to Graduate Admissions Office, Center for Science and Engineering in person.

NOTE:① Send it by registered mail (such as EMS, Fedex, etc) or submit it to Center for Science and

Engineering directly.② Send all documents available by this date. Certificate of Graduation and Degree, Academic

Transcript, Certificate of Residence and The Bank Transfer and Automatic Debit TransferApplication Form can be sent later than this date.

③ Include a document checklist that contains the necessary information (the checklist/cover lettershould be placed on top of all the documents). Do not staple the documents.

To make inquiries about entrance procedures

・We do not send acceptance notifications to students. We will contact them only if we findinsufficient points in their documents.Please do not make inquiries to find out whether we have received your documents or not.

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G. Refund of School Expenses and other Fees (first payment) due toWithdrawal

As a rule, we do not refund school expenses or other expenses once they are paid. Similarly, we do not

return enrollment procedure documents once they are submitted. However, if you will not enter Waseda

University due to unavoidable circumstances, we may refund your school expenses (paid for the first

semester) except the registration fee (amount equivalent to the entrance fee) through a bank transfer.

Refund procedure

Deadline Wednesday, September 16, 2020 9:00am-5:00pm(observe the

deadline）

Procedure location Graduate Admissions Office, Center for Science and Engineering,

1st floor of Building #51 on Nishi-Waseda Campus

(TEL: +81-3-5286-3808)

Hours Monday to Friday：9:00am～5:00pm (Closed on Weekends and Holidays)

Necessary

documents

① Certificate of Success in the Entrance Examination

② A receipt of payment of school expenses.

③ A letter of consent by your guarantor（Specify his or her address,

telephone number, signature or personal seal. No format is

provided.）

④ Personal seal or signature

⑤ The certificate of Bank account information which probe the bank

account number and branch for refund procedure（this is restricted

to the applicant or guarantor as the account holder.

* The admitted applicant has to come to the Graduate Admissions Office in the Center for Science and

Engineering to confirm withdrawal. The schedule above is for applicants who are able to complete the

procedure at the Graduate Admissions Office in the Center for Science and Engineering, Waseda

University. In case of difficulty visiting the campus, please inform the Graduate Admissions Office, Center

for Science and Engineering by phonecall (+81-3-5286-3808) or by email (graduate@sci.waseda.ac.jp).

* Personal seal or signature of your guarantor used for the "Written Oath and Guarantee” and “Consent for

the Treatment of Personal Data" is required for the "letter of consent by your guarantor".

* Once the applicant withdraws his/her entrance, he or she will not be able to register for enrollment again.

* No withdrawals/refunds will be accepted after the deadline mentioned above.

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H. Rules of Compliance

Waseda University students must be fully aware of the Mission of Waseda University, maintain the public

norms of a good citizen, act in accordance with their duties as students, and comply with the following rules:

1. Be diligent about learning, at all times approaching exams and other testing with a sincere attitude,

and not engaging in acts of dishonesty or cheating.

2. Pay tuition or other costs and expenses required by Waseda University by each due date.

3. Respect the privacy of other people’s personal information and take necessary precautions upon

disclosing their own personal information.

4. Respect the personality of other person and do not violate the rights of others through acts of sexual or

other forms of harassment.

5. Carry their student ID with them at all times and present it to faculty members upon request.

6. Maintain the quiet educational and academic research environment of Waseda University and not

engage in acts of delinquency in class. Neither should they cause any acts of nuisance, such as

excessive noise or obstruction of passage, when off campus.

7. No smoking or drinking on campus except in areas where such activity is specifically permitted.

8. The use of illegal drugs is strictly prohibited under any circumstances.

9. When engaging in an extracurricular activity or similar activity, they should act in accordance with the

rules, regulations, precautions, etc. established by Waseda University, and act at all times with a

proper sense of responsibility.

10. Do not deface or damage facilities, equipment, or other property of Waseda University.

11. Comply with all rules and regulations and act in accordance with the instructions of the School and

other affiliated organizations to which the student belongs.