A Reference for Students & Parents

Guide to Field Studies Summer 2017

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Welcome to Duke TIP It is with great enthusiasm that we welcome you to the 2017 Duke TIP Field Studies Program for high school students. We hope the academic and social adventure you are about to undertake will be one of your most memorable and influential educational experiences.

To help you make the most of your Field Studies experience this summer, we recommend that both you and your parent or guardian read this guide carefully before the program begins. This guide contains important information about Duke TIP’s rules, guidelines, and expectations for students. Please remember that Duke TIP is not a summer camp, but an academic program that will present you with many rewarding challenges and opportunities.

In addition to the information provided in this guide, you and your family will have access to vital resources through the password-protected student portal upon placement. Information on this page will include items such as arrival and departure windows, airports, and travel. A few weeks before your field study begins, Duke TIP will post additional items such as a detailed packing list, course syllabus, driving directions to the site, contact information for on-site staff, and additional information for students participating in international programs. The student portal is also where you and your family will share information with Duke TIP, including your travel and medical information and parent/guardian permission forms. Lastly, the student portal is where families can make online payments.

We are glad you have chosen to spend your summer with us. You are about to embark on an exciting journey! If you have any questions before the program begins, please call us at (919) 668-9100.

Duke TIP Permanent StaffDuke TIP staff members work year round to plan the Field Studies Program and ensure that students who attend have a challenging, fun, and safe experience.

Shawna Young, MBA | Executive Director, Duke TIP Ms. Young determines the mission, goals, and philosophical direction of Duke TIP.

Shayne Goodrum, PhD | Director of Educational Programs

Dr. Goodrum oversees the curriculum, policy, and program development of all Duke TIP face-to-face educational programs.

Jenny Light | Field Studies Program Coordinator

Ms. Light oversees Field Studies admissions, coordinates logistical and operational details for Field Studies sites, hires and trains staff, and supervises Field Studies sites.

Steve Bergman | International Programs Coordinator

Mr. Bergman works across Duke TIP programs to support international students and families. He is a site supervisor for Field Studies; hires, trains, and supports staff; and oversees logistics.

Paris Andrew | Dean of Students

Ms. Andrew oversees the student conduct process; supports social, emotional, and ethical development within the cocurricular experience; and supervises Residence Life Coordinators at each site.

Michael du Laney | Assistant Director for Staffing and Recruitment

Mr. du Laney oversees recruitment of summer programs staff and supervises program sites.

Bud Chestnut | Staff Assistant

Mr. Chestnut provides support to Educational Programs.

Contact us (919) 668-9100 300 Fuller Street Durham, NC 27701 fsadmissions@tip.duke.edu

The Field Studies Experience

Duke TIP Field Studies provides a unique learning environment designed to challenge students through rigorous programs that allow them to experience their academic passion and potential career firsthand. Students participating in Field Studies will take academically rigorous coursework and apply that knowledge first-hand through field trips and visits to relevant sites—experiences that allow them to take advantage of unique surroundings to enhance their hands-on learning. Within a supportive and nurturing setting, Duke TIP strives to inspire students to explore, stretch intellectually, and enjoy a rich social experience.

The Duke TIP Field Studies Program is based on the following components:

• an instructional team carefully selected for content knowledge and complementary skills and experience

• course topics crafted to offer students the opportunity to delve deeply into specialized subjects not typically taught in high school

• courses designed around current advances with location-based opportunities for learning and enrichment

• activities, projects, and materials that emphasize active learning and critical, higher-order thinking skills

• high expectations and no course grades to encourage intellectual risk-taking in a supportive and challenging atmosphere

• a safe learning environment emphasizing respect for one another

• residential life and cocurricular components that allow students to forge strong relationships, build community, challenge themselves socially, and have fun

Our MissionThe Duke University Talent Identification Program is dedicated to being a global leader in identifying academically talented students and providing innovative programs to support the development of their optimal educational potential. Programs for students, families, and educators will be of such excellence that they will become models for the education of academically talented students worldwide.

ContentsOn-Site Administration 2

Academic Life 3

Residence Life 4

Student Expectations and Policies 6

Student Health and Safety 10

Travel Preparation 11

International Travel 12

The Student Portal 14

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COURSEWORKDuke TIP embraces the educational philosophy that all students deserve to be challenged. Instruction and activities are designed to engage students in high-level critical thinking, reasoning, and discussion. The Field Studies Program also fosters learning that takes place outside the traditional classroom. Many courses include visits to natural, historical, and cultural sites; museums; laboratories; and field trips to other course-relevant sites.

TEXTBOOKS AND SUPPLIES Via the online student portal, students will receive a packing list and a detailed course syllabus from the instructional staff a few weeks before the start of the program. The syllabus will contain information about any course supplies, coursepacks, or books that students may need to purchase or bring. The syllabus may also contain assignments to be completed before the beginning of the course. Duke TIP makes an effort to keep the costs of course supplies and materials affordable.

EVALUATION AT DUKE TIPDuke TIP does not assign letter or numeric final grades. The nongraded approach encourages a less competitive environment in which students will become comfortable taking intellectual risks that they might avoid in a stressful grade-driven environment. During the course, Instructors evaluate students using criteria such as journal entries, presentations, individual research, and class projects.

RUBRIC EVALUATIONSAt the end of the course, Instructors complete a rubric evaluation and write a brief narrative about students’ performance. The rubric focuses on whether students met course expectations and includes evaluation in the following areas: approach to learning, classroom behaviors, social and community behaviors, presentations and projects, demonstration of intellectual curiosity, desire to be challenged, depth of knowledge, and thoughtful expression. The narrative section provides some information about each student’s participation and contributions to the course.

Two to three weeks after the end of the program, students will receive online access to the Instructor’s evaluation of their performance. Duke TIP recommends that families and students file these evaluations for future reference, as Duke TIP cannot guarantee that copies can be provided at a later date.

SEEKING COURSE CREDITDuke TIP is not a credit-granting institution. Neither Duke TIP nor Duke University will produce a transcript or issue a grade for Duke TIP students. However, many families have successfully requested that their local school issue academic credit for work completed at Duke TIP. After a Duke TIP course, students interested in seeking credit for their work from their local school should retain a copy of the course syllabus, the

Instructor’s evaluation of their performance, and the certificate of participation that they receive upon completion of the program.

We recommend the following steps for families who plan to seek placement or credit at local schools for Duke TIP coursework:

1. Before Duke TIP begins, call your school counselor, vice principal, or registrar (the person who would grant placement or credit for a student’s work at Duke TIP). Explain that Duke TIP Field Studies students enroll in one course for two weeks of intense coursework.

2. Inform the local school official that at the end of the Duke TIP course, students receive a syllabus and an evaluation rubric.

3. School officials will use the information provided to decide whether to grant course placement or credit.

4. Students who intend to include their Duke TIP participation as part of their college admissions portfolio should print and keep a copy of the rubric evaluation, course syllabus, and participation certificate. Duke TIP cannot guarantee that copies of these materials will be available at a later date.

STUDENT’S EVALUATION OF THE PROGRAMOn the last day of the program, the Instructor or Group Leader will ask students to complete an evaluation of the program and the staff. The comments that students include on this evaluation are essential in helping us improve the program for future participants. We ask that you be as candid and thorough as possible.

SAMPLE STUDENT SCHEDULEDaily schedules vary widely by site depending on travel itineraries, host-site meal times, and reservations made for excursions, but students should expect to spend approximately six hours a day, five to six days a week, participating in academic activities. Below is a sample schedule for courses based at Duke University. A daily schedule for your field study will be provided in the course syllabus, which is posted to the student portal in May.

8–8:45 a.m. Breakfast9 a.m.–noon Class/Academic activitiesNoon–1 p.m. Lunch1–4 p.m. Class4–6 p.m. Check in at residence hall, free time, and dinner6–7 p.m. Evening study (Monday–Thursday)7:30–9:30 p.m. Residential activities9:30–9:45 p.m. Group meetings

Academic LifeOn-Site AdministrationAll Duke TIP staff undergo a competitive application and interview process, pass an annual background check, and receive training (including training in the protection of minors) before beginning work. Many of our instructional and administrative staff hold advanced degrees and have significant work experience in their academic fields. Often our staff are delighted to take a break from their professional roles to share their academic passions with Duke TIP’s bright students.

Each field study has between four and six core staff members—including an Instructor, Instructional Counselors, and either a Group Leader or an administrative team—who remain with the students throughout the entire course.

On-Site Summer StaffGroup Leader (GL): At all Field Studies sites not held on a university campus, the Group Leader acts the main parent contact during the program, coordinates all course logistics, and communicates schedules to students and staff during the program. The Group Leader maintains high visibility within the program, attending all events, activities, and field trips; observing classes; and serving as the main student supervisor for the duration of the program.

Instructional Counselor (IC): The Instructional Counselor aids the Instructor in all areas of instruction and classroom management. In addition to instructional duties, Instructional Counselors are responsible for assisting in the planning and supervising of student residential activities. Instructional Counselors are available to assist students during the day and evening.

Instructors: Instructors for Duke TIP are responsible for designing and teaching challenging courses, planning and supervising the academic activities, and evaluating each student in the class.

Additional Staff—Campus-Based Field Studies Sites OnlyWhen several Field Studies courses are clustered on a campus, the site also has an administrative staff who oversee an on-site office, logistics, and site activities.

On-Site Director (OSD): Each Duke TIP campus-based Field Studies program site is managed by an On-Site Director, who supervises staff, addresses student behavioral concerns, and oversees student social and recreational activities. The On-Site Director lives on campus alongside TIP students and staff. The On-Site Director has received special training and maintains daily contact with the Duke TIP main office.

Academic Coordinator (AC): The Academic Coordinator supervises the instructional staff, serves as head of academic affairs, and monitors students’ progress. The Academic Coordinator serves as the liaison between the Instructors and Duke TIP main office administrative staff.

Academic Program Assistant (APA): The Academic Program Assistant, under the supervision of the Academic Coordinator, provides classroom, logistical and technical support to Instructors and Instructional Counselors.

Residence Life Coordinator (RLC): The Residence Life Coordinator organizes student housing, directly supervises all residential programming, leads residential staff training sessions, creates staff duty schedules, and coordinates the planning of social and recreational activities for students.

Operations Coordinator (OC): The Operations Coordinator runs the on-site office and coordinates student arrival and departure days, the rental vehicle fleet, and mail deliveries. The Operations Coordinator will help answer general questions and redirect questions when parents call the on-site office.

Residential Program Assistant (RPA): The Residential Program Assistant, under the supervision of the Residence Life Coordinator, supports all residential activities of the programs. The Residential Program Assistant works closely with other staff members to lead fun, safe, and engaging activites for students during nonclassroom hours.

The On-Site OfficeAll Field Studies campus-based sites maintain an on-site office. While summer programs are in session, the on-site office is the best place for families to call with questions or concerns. The staff on site will be able to answer questions more readily than the Duke TIP main office. Students are also encouraged to obtain general information by visiting the on-site office.

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Residence LifeSocial and Recreational ActivitiesOutside the rigorous academic atmosphere, students need time to decompress and make new friends. In addition to academic activities, Duke TIP students enjoy recreational activities organized by Duke TIP staff. Each day, a few hours are set aside for social activities to assure that students have time to enjoy each other’s company and their surroundings.

All programming efforts and community-building activities cater to the varying personalities and abilities of our students. Field Studies residential staff are encouraged to use the TIPStar Programming Model as a guide to planning activities that represent the five points of a star:

DIVERSITY: Understanding and embracing the differences within ourselves and the world around us.

Sample activities: community mural, history of hip-hop and freestyling, capoeira and Brazilian culture, “salsa and salsa”

SERVICE: Supporting the people within our communities through volunteerism and compassion.

Sample activities: Project Linus (crochet for a cause), random acts of kindness competition, cards for the troops, neighborhood clean-up, tree planting

LEADERSHIP: Helping residents grow to become stronger people while exploring and defining their own values, ethics, and identity.

Sample activities: college expo, personality assessments, debates, library visits, LeaderTIP Academy, Amazing Race

HEALTH & WELLNESS: Intentionally creating an atmosphere that will enable residents to make healthy lifestyle choices.

Sample activities: dancing, yoga, TIPStar Boot Camp, sampling tropical fruits, spa night and healthy snacks, Ultimate Frisbee, hiking, basketball, fishing trip

FINE ARTS: Fostering opportunities for creative skill sharing through performing arts, creative arts, visual arts, media, and entertainment.

Sample activities: postcard making, “kookies and karaoke,” jam session, playwriting, six-word poetry

slam, improvisation, friendship bracelet construction, make a movie, TIPSync, dance, talent show, Music in the Gardens

Free TimeAlthough much of the day is devoted to academic and planned activities, Duke TIP understands that most students need and appreciate a break. Students have periods of designated free time each day. During these times, students are encouraged to take time for self-care and rest, catch up with family via phone or social media, read quietly, or spend time with their friends. Students must be sure to remain within designated program areas during free time.

Evening and Weekend ActivitiesStudents are supervised and take part in preplanned social activities such as talent shows, museum trips, special guest lectures, community service projects, city and campus tours, bowling nights, dances, and outdoor games. Because of varying program schedules, and the travel time required when some field studies must travel from one site to the next, academic activities may also take place on the weekend.

HousingOne goal of Duke TIP is to give students the opportunity to meet people from many walks of life. Learning to live with others is an important part of that experience. Sharing a living space with someone new can be exciting and can create the opportunity to build lifelong friendships. We encourage you to embrace the opportunity and room with someone you do not know. Duke TIP Field Studies does not accommodate requests for a specific roommate. Students should come to Duke TIP Field Studies prepared to share sleeping quarters and a restroom. Residential assignments are made by the Duke TIP staff and are based on gender and age.

Members of the Duke TIP staff will always be on site to assist students with any housing concerns.

Transgender or gender nonconforming students who have specific housing needs based upon their gender identity or gender expression may contact the Dean of Students at (919) 668-9100.

Dining and Dietary RestrictionsEach Field Studies site provides meals for students for the duration of the program. At most sites, students are provided with three meals a day, and the cost is included in the program fees. At some sites, there are exceptions to this standard, and students at those sites are responsible for paying for select meals. Details are provided prior to the program in order for students to be prepared for these occasions. For all Field Studies sites, meals that are not included in the program fees are those that students eat outside of the provided three meals; for example, ordering pizza or purchasing snacks during field trips.

Students must inform Duke TIP of any dietary restrictions by submitting complete information on their health profile, a required component of the follow-up process once the student accepts placement.

Not all sites can accommodate all types of dietary restrictions. At some sites, students with a vegan or severely limited diet may want to bring food items to complement meals during the program.

LaundryAll Field Studies sites provide students with the option to do laundry. While some sites have coin or card operated washing machines, other sites have laundry services. Staff can assist students with instructions on the use of the machines or laundry services. However, the care of clothing is each student’s responsibility. We suggest you add identification labels to clothes in case they are lost.

Gym and FacilitiesStudents will not have access to indoor athletic facilities such as gym equipment or gymnasiums during the program. At many sites, though not all, students will have access to outdoor facilities such as fields or quads.

Religious ServicesThe availability of services for particular religions or denominations varies by program location. As such, Duke TIP will accommodate student transportation requests to attend religious services within a ten mile radius, to the extent that staff supervision and drivers can be provided. Free time during the weekends allows students to attend services, if they wish. If there are any questions or special considerations that Duke TIP should be aware of to support students to practice their religion, please contact the Dean of Students at (919) 668-9100.

MoneyTuition for each Field Studies program includes housing, admission to excursion sites, most meals, and transportation during the program. Program fees do not include transportation to and from the site. Students will need to bring their own money for laundry, personal items, meals outside of those provided, optional activities, snacks, phone cards, and souvenirs. Students traveling with Duke TIP will also need to pay for their checked baggage at departure.

Students will be able to access ATMs to obtain cash. A widely accepted debit card or credit card is the most reliable and recommended means to access money.

Important things to remember while planning:

• Contact your bank or crediting agency to notify them of your travel plans. On occasion, if a bank or credit card company is unaware of travel plans, they may suspect someone else is using the account and suspend service. Although this service is for fraud protection, it does cause a delay in accessing your money.

• For students traveling abroad, talk to your bank or crediting agency to assure that your card and PIN will function in your destination country. Also inquire about international currency conversion fees and other fees associated with banking and international travel, if applicable.

• Do not bring a debit or credit card issued in a parent’s name. Students should have a card issued in their name.

• Cash can also be used for small purchases and should be carried during travel to and from the program. Students should plan to bring a portion of their spending money in the form of cash (in small bill denominations) in case they are not able to visit an ATM immediately upon arrival.

• Please do not bring large sums of cash.• Consider bringing along a money belt to carry cash and

passports more safely.

During the program students will be unable to cash personal checks or receive money by wire, and Duke TIP staff members are not authorized to make loans to individuals. Traveler’s checks are no longer widely accepted and are discouraged.

During the program, students must assume responsibility for the safekeeping of their own belongings at all times. Neither Duke TIP nor the program sites will assume responsibility for any lost or stolen items.

Mail Service—Domestic SitesStudents at all domestic sites can send and receive mail. Mail will take longer than normal to reach students. Since these programs are only two weeks long, it is unlikely that mail sent during the second week will reach students in time.

When writing or sending packages to students, please use the addresses provided on the online student portal.

Mail Service—International SitesInternational mail service can take a long time, and the group will only be away for one or two weeks. Therefore, students should not plan to receive mail while abroad. Students will have access to outgoing mail service to send mail home if necessary. Students should bring money for postage if they are planning to do this.

Diversity

Fine Arts

Health & Wellness

Leadership

Service

Residence Life

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DUKE TIP COMMUNITY STANDARDDuke TIP sets high academic and social standards for all students. The following community standard has been developed to ensure that each student understands the level of behavior that will be expected.

• I will take full advantage of the academic and social opportunities provided by Duke TIP. I will apply myself to the best of my ability in my studies and participate fully in social activities and Duke TIP community life.

• I will not lie, cheat, plagiarize, or steal in my academic and social endeavors, nor will I support the actions of those who do.

• I understand that Duke TIP policies have been developed to promote the safety and enjoyment of the program for all participants. I will adhere to these policies and follow the direction of Duke TIP staff members.

• I will be honest, responsible, and fair in all my activities as a Duke TIP participant. I will conduct myself in a manner that is respectful of other students, Duke TIP staff, and the staff and property of the host site. I understand that harassment, intimidation, and bullying will not be tolerated.

• I will share in the responsibility of maintaining an environment where individual actions do not violate the integrity of the community. I will accept responsibility for my own actions and accept the consequences of those actions.

• I will view Duke TIP as a community and will recognize the commonalities and respect the differences that make each student unique. I will abide by Duke University’s nondiscrimination policy, which prohibits discrimination on the basis of race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, gender expression, sex, genetic information, or age.

To ensure that students and parents/guardians understand Duke TIP’s expectations for student behavior, all participants must sign the statement prior to attendance at the program.

NONDISCRIMINATION POLICYAs stated in the Community Standard, students at all Duke TIP sites are expected to abide by Duke University’s nondiscrimination policy.

Duke University is committed to encouraging and sustaining a learning and work community that is free from prohibited discrimination and harassment. The university prohibits discrimination on the basis of race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, gender expression, sex, genetic information, or age in the administration of educational policies, admission policies, financial aid, employment, or any other university program or activity. It admits qualified students to all the rights, privileges, programs, and activities generally accorded or made available to students. The university also does not tolerate harassment of any kind.

Further information, as well as the complete text of Duke University’s nondiscrimination policy, may be found at www.duke.edu/web/equity.

PROHIBITED ACTIVITIESIn a program as brief and intense as Duke TIP, it is important that behavioral matters be addressed promptly and decisively. While most student behavioral concerns are resolved through meetings with or intervention by Duke TIP staff, certain actions by students constitute clear-cut and serious violations of program policies and, in some cases, campus regulations and state or federal laws.

Students who engage in the following actions will be immediately dismissed from Duke TIP:

• possession of weapons of any kind

• possession, sale, or use of alcohol, tobacco products, illegal drugs, or paraphernalia of any kind

• social dishonesty, including, but not limited to, theft

• tampering with fire alarms

At our discretion, students who engage in the following activities may be dismissed from Duke TIP:

• violating host site regulations, policies, and procedures, or federal, state, or local laws, rules, regulations, or ordinances

• academic dishonesty, including, but not limited to, plagiarism

• failure to meet academic standards

• using profane language in any context other than when appropriate to an academic exercise

• reckless, disruptive, damaging, or otherwise uncontrolled behavior in the classroom or residence hall

• excessive damage to host site property

• misuse of any campus computer privileges by such actions as visiting inappropriate Internet sites, sending inappropriate email messages, or disrupting computer operations

• traveling outside of the designated Duke TIP campus area boundary or leaving campus without permission or supervision

• risky behavior that endangers the student’s safety or the safety of others

• sharing prescribed medication

• swimming

• verbal or physical harassment of students or staff, including, but not limited to, bullying and playing pranks or practical jokes, including via electronic means

• fighting, including hitting or pushing another person, either as an aggressor or in response to the aggressive or irritating actions of another

• violating the rooming and suite policy by visiting a room that is not your own, or permitting another student to enter a residential room that is not that student’s

• interaction of a sexual nature or sexually suggestive manner with any other person

• possession of matches, lighters, candles, fireworks, or any other incendiary device

• tampering with fire extinguishers or hoses

Student Expectations and PoliciesPROHIBITED ITEMSDuke TIP reserves the right to confiscate prohibited items for the duration of the program. Duke TIP cannot assume responsibility for loss or damage to confiscated items.

Possession or use of certain prohibited items may result in dismissal from the program. Students are not to bring the following items:

• alcoholic beverages or illegal drugs

• drug paraphernalia of any kind

• weapons of any kind

• tobacco products, electronic cigarettes, hookahs, matches, lighters, candles, incense, or fireworks

• cars, mopeds, motorcycles, bicycles, scooters, skateboards, roller blades, or similar items

• pets of any kind

• refrigerators, cooking appliances, or televisions (some Duke TIP sites are equipped with TVs)

• large stereo equipment (iPods, mp3, and CD players are allowed)

• small magnetized toys or objects

• walkie-talkies

PHONES AND PERSONAL ELECTRONICSDuke TIP allows students to bring Internet-enabled devices, including cell phones, laptops, iPads, tablets, and e-readers, as well as other non-Internet-enabled personal electronics, such as cameras. These devices can serve both a social and academic purpose. The responsibility to appropriately use devices falls on the student, and all students are expected to uphold the Digital Citizenship Agreement. To help ensure that the use of these devices does not interfere with students’ fully engaged participation in the program, as outlined in the Duke TIP Community Standard, students may use devices on a limited basis.

Duke TIP cannot guarantee that students will have adequate reception to use their phones during the program. Streaming video and downloading large files may also be restricted or limited depending on the program site.

Duke TIP does not assume responsibility for students exceeding the usage limits of their cellular accounts. It is recommended that students check with their cellular service provider to determine if the area in which the student will be is included in their plan, as well as any additional expenses that may be incurred such as roaming fees. It is recommended that students bring a calling card in the event that their cell phone is not functional.

Duke TIP will not assume any responsibility for a student’s personal electronics, which includes, but is not limited to, lost or stolen electronics or cell phone bills.

Please keep in mind that it is impossible for Duke TIP staff to maintain ubiquity in monitoring a student’s use of electronics, including the content a student may access. As digital citizens, students are responsible for their own actions at all times. Duke TIP will respond to incidents as we become aware of them; however, we cannot offer comprehensive supervision in this area. Please speak with your student about appropriate conduct with regard to the use of electronics, and instruct your student to inform a staff member if another student is sharing material that makes the student or others uncomfortable, or is otherwise using electronics inappropriately. Families are solely responsible for monitoring their student’s activity on social networking sites. Duke TIP views the use of personal electronics as a privilege. If students do not adhere to the policy listed above, they may face consequences, including having their device confiscated and held in a secure location.

Duke TIP views the use of personal electronics as a privilege. If a student does not adhere to the established technology use norms established for their site, the device may be confiscated from the student for a period of twenty-four hours and parents will be notified about the loss of this privilege.

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ROOM AND SUITE POLICYStudents are only allowed to have their assigned roommates in their room at any given time. Duke TIP considers a student’s room a place where the student can rest and sleep after a long day of activities. Reducing the individuals permitted in the student’s room is intended to ensure students have a quiet space, while also contributing to personal safety. During free times, students may socialize and congregate in designated common areas at their Duke TIP site. Violation of the room and suite policy may be grounds for dismissal from the program.

CONTACTING THE PROGRAM SITE AND STAFFStudents and familes will be provided with the telephone number for the on-site office or the Group Leader, depending on whether the student is attending a campus- or field-based site. This and other important information will be shared with families a few weeks prior to the start of the program via the online student portal. In order to keep the lines open for true emergencies and urgent situations, parents should refrain from calling staff for daily updates.

VISITORS AND OFF-SITE VISITSTo take full advantage of Duke TIP, students are encouraged to remain on site for the full term to participate in all academic and residential activities and to interact with other students. Duke TIP discourages family and friends from making visits to the program site and from taking students off site, as this can diminish the program experience and interfere with their child’s engagement with their peers.

Students are not permitted to go on any excursions or leave the program site alone. Students may not have visitors or leave the program site with anyone—including a family friend or relative—without having written permission from their parent or guardian and explicit permission from the Group Leader or site administrative team.

Duke TIP may, on occasion, accommodate visits under the following conditions:

• Any planned visitors, including parents or guardians, must be listed on the off-campus permission form.

• The visitor must be at least twenty-one years of age and have a driver’s license or other photo identification.

• Students will sign out and sign back in to the program at the on-site office or with the Group Leader.

• Approved site visitors may not participate in TIP activities or stay overnight in TIP facilities.

• Students should not miss class time.• Duke TIP will not assume liability for any visitor.

ACADEMIC AND SOCIAL CONDUCTAny student who demonstrates inappropriate or disrespectful academic or social behaviors (other than those resulting in immediate dismissal from the program) will be required to meet with Duke TIP staff members to discuss the problem. If improper behavior continues, Duke TIP staff will meet with the student and contact the student’s parents. The student, in consultation with staff and parents, may be asked to sign a behavior contract that outlines specific behaviors that must be avoided in order to remain at the program site. If the student’s behavior continues to be inappropriate, the student may be removed from the program at the expense of the parent or guardian

RESPECTING THE HOST COUNTRY AND CULTUREStudents traveling to foreign countries with Duke TIP will be expected to demonstrate intercultural competence by remaining respectful of the traditions, customs, cultures, and people they encounter through their international field study. Students traveling overseas with Duke TIP should be prepared for new and different experiences, and will be expected to practice sound behavioral judgement and remain considerate to individuals from their host country. Students should remember that they are there to observe and learn, not change the culture.

Student Expectations and PoliciesDRESS CODEDuke TIP expects its participants to dress in a manner that is appropriate for a learning environment. In general, dress at Duke TIP sites is casual. Students will do a lot of walking on site and should bring comfortable shoes. Students should bring adequate clothing to participate in recreational and athletic activities (shorts, T-shirts, and closed-toe shoes). Some courses may require specific attire for certain activities (e.g., labs, court visits, and field work). Families will receive notification of any specific clothing requirements for the student’s course prior to the start of the program.

Students are prohibited from wearing clothing that displays offensive slogans or graphics, exposes undergarments, or is otherwise revealing. Students should refrain from wearing clothing that is unsafe for program activities, and clothing that advertises products or services that are illegal or illegal for minors. If staff determines that a student is not meeting these expectations, the student will be asked to change attire.

DAMAGES AND CHARGESStudents are expected to treat property with respect. Any damages to Duke TIP or program site property caused by a student will be billed to that student’s family. Student rooms are inspected before and after each session. In cases where damage to a shared room is not attributable to one student, the charge will be divided between both families. Students with outstanding bills for damaged or lost property, including library books, keys, and conference cards, will be prevented from enrolling in future Duke TIP programs. Students are responsible for their own personal property, and Duke TIP will not arbitrate disputes between or among families regarding compensation for lost or damaged personal property.

EMOTIONAL SUPPORT AT DUKE TIPOccasionally, students deal with emotionally challenging issues. Duke TIP staff members are trained to assist students in adjusting to a new environment, a rigorous class schedule, and the challenge of being away from home. However, Duke TIP does not have the facilities or staff to assist students experiencing serious emotional distress, and any student who exhibits behavior that is disruptive or may result in self-harm or harm to others will be required to leave the program immediately.

DISMISSAL FROM DUKE TIPShould a student be dismissed from the program, a Duke TIP staff member will contact the student’s parents. Duke TIP does not make the decision to dismiss a student lightly; however, once the decision has been made, the student must depart from the program within twenty-four hours. Parents must make immediate travel arrangements to retrieve their student at their own expense. Program fees will not be refunded.

BEHAVIORAL ISSUES AND FUTURE DUKE TIP PARTICIPATIONDuke TIP staff members evaluate each student’s academic and social behaviors at the end of the summer. Students with numerous and/or severely negative incidents may be refused future admission to Duke TIP programs.

Some students may be allowed to return to Duke TIP only after agreeing to certain conditions regarding their behavior. The parents or guardians of students who will not be allowed future admission to Duke TIP or for whom return is contingent upon certain conditions will receive an explanatory letter from the Dean of Students.

Parents and students may want to schedule a time to check in with each other each day or every few days, as cell phone reception, access, and time zones may make more regular spontaneous communication difficult.

HELPFUL HINT

Student Expectations and Policies

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Student Health and SafetyMEDICATION POLICIES AND PROCEDURESDuke TIP staff members will not prescribe, dispense, administer, or store any medications except for epinephrine and glucagon devices in emergencies, nor will they oversee or ensure students’ adherence to medication schedules. Injections will either be self-administered or arranged for by the family. Parents and guardians are solely responsible for ensuring that their child receives or self-administers their medications as directed by their medical provider.

Students should bring medications and allergy serum to Duke TIP in the original bottle dispensed by their pharmacist labeled with the student’s name, the contents, and dosage information.

Students who take medications during the school year should continue to do so while at Duke TIP as prescribed. At Duke TIP the daily schedule and demands of the program require at least as much focus and energy as needed during the typical school day. To have the greatest opportunity for success, students should keep to their regular protocols.

For medication related questions or to discuss your student’s medical needs, please contact Duke TIP’s Coordinator for Accommodations at (919) 668-9100.

INSURANCE AND MEDICAL INFORMATIONEvery participant is required to complete a health profile and to provide documentation of health insurance coverage. Please ensure that your medical coverage is valid and can be accepted in the state or country where your child is participating in Duke TIP. If the coverage is not valid outside of your home state or you do not have health insurance from an approved provider, you must buy short-term insurance for the duration of the program. If the student is attending a program that is held outside of the United States, the student’s medical insurance must cover emergency or out-of-network care internationally. Verification of coverage must be sent to Duke TIP at least three weeks prior to the start of the program. Duke TIP does not endorse any particular plan; however, information about short-term health insurance can be found within the online health profile you must complete. Payment and the insurance application should be sent directly to the insurance company. Duke TIP does not process your insurance application or claims.

The information students provide on the health profile may be the only information Duke TIP staff will have to guide their decisions in a medical emergency. Information about allergies, psychological history, medications, and contact numbers are essential.

Should the student encounter a medical emergency, it is crucial for the health profile to be comprehensive and accurate.

Parents should be aware of the status of family insurance deductibles for emergency and other medical services.

ILLNESS OR INJURY WHILE ATTENDING DUKE TIPIf a student is injured or becomes ill while at a Duke TIP site, the On-Site Director or Group Leader is notified immediately. Depending on the severity, emergency medical services (EMS) may also be called. For an injury or illness that requires a clinic visit, students will be transported to that facility. For a more serious injury or illness, students will be taken to the emergency facility of the nearest hospital. In that event, the following procedure has been implemented:

1. Depending on the severity of the illness or injury, Duke TIP will attempt to contact the parents or guardians of affected students to allow them the option of taking their child to the doctor or health care facility. If the situation is severe or the parents cannot be reached within fifteen minutes, Duke TIP staff will escort the student to the appropriate health care facility.

2. While the students are on the way to the facility, a Duke TIP staff member will attempt to notify the parents and/or the individuals listed as emergency contact. (If the parents or emergency contacts are unavailable, the student health profile may be the only assurance that the child will receive treatment immediately.)

3. Duke TIP will request that the treating physicians contact the parents to advise of a diagnosis and/or treatment that has been provided. Because we cannot predict situations that might arise, completion of the student health profile is essential. In case of an emergency, the student health profile will be taken to the clinic or hospital as a guide for the health care provider.

4. After the students return to the Duke TIP site, they will be asked to call home to report their condition.

DISABILITY-RELATED INFORMATIONIf your child has a disability and would like to receive consideration for reasonable accommodation, contact the Coordinator of Accommodations at (919) 684-7320 by April 14. For your child to receive consideration, you must have documented verification from a licensed physician, psychologist, or other qualified professional. The Duke University Student Disability Access Office deals only with disabilities, and not with medical conditions that do not rise to the level of a disability under the Americans with Disabilities Act. For more information on documentation guidelines, visit the Duke University website at www.access.duke.edu/students/index.php.

Travel PreparationMAKING TRAVEL PLANSPrior to making any travel arrangements, review the required travel parameters in the travel form found in the online student portal. These documents provide important information about dates, location, as well as specific arrival and departure windows for your Field Studies site.

Students must arrive and depart at the designated site or airport as listed on the travel form. Duke TIP will provide ground transportation between the designated airport and the Field Studies site for all students arriving and departing during the designated arrival and departure windows. Students will meet Duke TIP staff members in the baggage claim area of the designated airport. Duke TIP staff members, wearing Duke TIP T-shirts, will meet all arriving students and ensure safe transport to the Field Studies site. Please ensure that your child has a complete printed itinerary of their travel plans. Students traveling by plane should check with their airline and be prepared to cover the costs of baggage fees.

Students arriving by car will be provided with an exact drop-off location and parking information prior to arrival day. Duke TIP staff will greet all car arrivals and assist students with check-in and move-in. Parents and guardians should plan a quick drop-off for students, as there is limited parking availability and space in the residence halls. There are no planned activities for families.

Duke TIP does not provide transportation to students arriving at or departing from airports other than the one designated for their site, or to students arriving or departing outside of the posted arrival and departure windows. If students are unable to secure a flight arriving or departing within the posted timeframe, please contact Duke TIP at (919) 668-9100 to discuss additional options.

UNACCOMPANIED MINOR STATUSMost students travel to their Field Studies program sites without being accompanied by a parent or guardian. In some cases, airlines require or parents may wish to have their child travel under the airline designation of “unaccompanied minor.” An unaccompanied minor is a status designated by the airline—it denotes a child who flies with specially arranged airline-provided child supervision, either because the airline deems the child to be too young to travel alone, or because a parent specifically requests additional airline supervision.

Unaccompanied minor status only applies once families have paid an extra fee to the airline for this additional level of supervision. The fee and age range for this designation vary among airlines.

Duke TIP recommends that parents understand the unaccompanied minor designation, the implications and rules of these policies as determined by their airline provider, and whether or not their child will travel as an unaccompanied minor.

Typically, a student traveling as an unaccompanied minor:

• must have picture identification—the airline can provide guidance as to acceptable forms of identification

• is not allowed to travel on the last flight of the day• may be required to travel with the same airline provider

from the city of origin to the destination• may not be eligible for connecting flights• will be met at the arrival gate (not at baggage claim) by a

Duke TIP staff member on arrival day• will be escorted through security and to the departure gate

on departure day

Determining and arranging unaccompanied minor status:Each airline sets its own policy for unaccompanied minors based on the age of the child and other factors. To determine if your airline requires children to fly as an unaccompanied minor or for parents seeking additional supervision for their child, we recommend you consult with your airline. We urge you to review the general guidelines above and to consult your airline before arranging air travel for your child.

If your child will not be traveling under unaccompanied minor status: please complete the transportation information online with arrival and departure information and Duke TIP staff will meet your child in the baggage claim area of the designated airport.

If your child will be traveling as an unaccompanied minor, please complete the following steps:

Clarify with the airline what restrictions apply to your child to ensure your child can arrive and depart within Duke TIP’s designated time frames.

Once you pay the fee for the unaccompanied minor status for both arriving and departing flights, the airline will require the name, address, and telephone number of the Duke TIP staff person meeting your child at the airport on arrival day and escorting your child through security on departure day. Duke TIP will not have this information at the time you purchase your ticket. At the time of purchase, please provide the following information to the airline as a placeholder: Paris Andrew, Dean of Students, 300 Fuller Street, Durham, NC 27701, (919) 668-9100.

Two days before your child’s flight, call your campus on-site office or Group Leader to request the names of staff who will escort your child on arrival and departure day. This phone number will be provided in May.

Then call the airline to update the name of the Duke TIP staff member who will be picking up your child from the airport for arrival day; repeat for departure day.

Please complete your child’s transportation information in the online student portal, and, in addition to providing arrival and departure information, note that your child is traveling under the airline’s unaccompanied minor status.

If medical or emergency contact information has changed since completion of the student health profile, please be sure to provide Duke TIP with updated information as soon as possible.

HELPFUL HINT

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PASSPORTS/IDENTIFICATIONStudents participating in an international field study must have a passport that is valid at least six months after the end of their program. If the student’s passport will expire within six months of the program start, you must apply for a new passport. Please pack two photocopies of your passport when traveling internationally. Give one photocopy to your Group Leader for safe keeping and keep the other copy in your packed luggage. This may help facilitate faster replacement should a passport be lost during travel.

Although all information about obtaining or renewing a US passport can be found at www.travel.state.gov, we have highlighted a few important items of which you should be aware:

• A passport card cannot be used for international travel. You must have a passport book.

• You must apply in person if one of the following applies: » you are applying for your first US passport » you are under age sixteen » your previous US passport was issued when you were

under age sixteen » your previous US passport was lost, stolen, or damaged » your previous US passport was issued more than fifteen

years ago » your name has changed since your US passport was

issued and you are unable to legally document your name change

• In addition to the application materials, the following items are required to complete the US passport book application process:

» proof of US citizenship (usually a birth certificate; official copy only, no photocopies)

» proof of identity (an official picture ID card or a parent with photo identification who can verify identity)

» two identical regulation-size passport photos taken within the last six months (be sure to use a photographer who specializes in passport photographs and knows the legal requirements); these photos must be done by a professional photographer and cannot come from a photo machine—some passport issuing sites also offer on-site photo services.

» passport book application fee

These items should be submitted with a completed application to a main branch post office or passport agency. The usual processing time is six to eight weeks, but an expedited service is available for an additional fee. The student must apply far enough in advance to allow time for processing—even the expedited service takes about two weeks. Please take into consideration the additional processing time required to obtain the proper documents for travel.

Check online at www.travel.state.gov or call the local agency to find more information. Please be sure to review the special requirements for:

• all minors under age sixteen • all minors ages sixteen and seventeen • diplomatic, official, and regular no-fee passports

BOOKING TRAVEL AND GROUP FLIGHTSDuke TIP has secured group reservations with Anthony Travel for each group’s international flights. All participants in international field studies must purchase a round-trip seat on the group flight from the designated gateway airport to the destination country, and back to the gateway airport.

For details on how to book the international flights for your program through Anthony Travel, as well as information on domestic flights, baggage fees, travel insurance, and travel parameters, please log into your online student portal (see page 14) and view the travel information documents that are posted to your account.

VACCINES FOR INTERNATIONAL TRAVELPlease review the required and recommended vaccines for international field studies on the health profile that students gain access to via the online portal upon admission to the program. Duke TIP highly recommends that students and parents consult their family physician or a travel clinic about recommendations they might have regarding health care while traveling.

Diarrhea can be common with international travel due to the change of diet. It is important that students inform a staff member if this occurs so the staff member can help locate appropriate facilities or seek medical attention. Sometimes, health care providers will recommend carrying prescribed antibiotics or other medications for “traveler’s diarrhea.”

In addition, we suggest that students and parents consult the Centers for Disease Control (CDC) website for more information regarding international travel. For more information, visit the Travelers’ Health section of the Centers for Disease Control website at www.cdc.gov/travel/page/vaccinations.htm.

International TravelLANGUAGEDuke TIP does not require students to have taken coursework in the host country language in order to participate in an international field study. However, students participating in international programs should prepare themselves for the challenge of being in a country where English is not the first language. Duke TIP recommends that students take the time to learn a few basic words and phrases in the country’s native language. Language skills are always helpful when traveling abroad; not only do they help students interact with people on the street or in shops or to read road signs along the journey, but it also demonstrates good intercultural awareness and appreciation for the host country’s culture and traditions. While it is not a requirement, students may wish to purchase a one-year license to Rosetta Stone, the world’s number one language-learning online course, which is offered to Duke TIP participants at a competitive price. For details visit www.tip.duke.edu/Rosetta.

ELECTRICITY AND ADAPTERSBefore traveling internationally, consider your electrical power supply needs and make sure you purchase and bring the appropriate adapter plugs, converter, or transformer, if necessary.

Please consider the following:

• What devices are you bringing? • Do you know how to read a power supply label?• Does the socket require adapter plugs?• Do you need a converter or transformer?

North AmericaThe standard voltage in the United States is 120 V, frequency 60 Hz, and outlet type A/B.

Central AmericaThe standard voltage in Costa Rica is the same as the United States (120 V, frequency 60 Hz, and outlet type A/B), so for US residents there is no need for adapters. At some sites there are mostly two-prong outlets available, with limited three-prong (grounded) outlets.

International StudentsInternational students are defined as students living outside of the United States the majority of the year. This may include US citizens or non-US citizens. We are proud to serve academically talented students regardless of their country of residence, home country, or location.

Duke TIP programs are intense, fast-paced, rigorous courses that require a high level of English language proficiency in order to master the course concepts and to fully engage in the program. Students must have sufficient English language reading, writing, speaking, and comprehension skills to participate in the required classroom activities.

APPLICATION PROCESSAll students use the same application process for Field Studies. Please follow the standard application instructions when completing your program application.

PASSPORT AND VISA INFORMATIONAll non-US students will require a passport to attend summer programs in the United States.

Non-US students are required to have the appropriate visa. Allow a minimum of six weeks after obtaining a passport to complete this process. Additional visa information will be provided upon admission. It is the student’s responsibility to apply for and obtain the appropriate visa.

International Travel

The Student PortalIn order to protect confidentiality, additional materials are shared with families on our secure student portal. The student portal is made available to families after their student has been accepted into the program and placed in a Field Studies course. On this portal, families will find payment information, required forms, and more detailed course and site-specific information.

How to access the Student PortalTo access the student portal, please visit apply.tip.duke.edu/summer. On the left you will see a log-in area for existing users. Enter in the username and password you chose when you first applied to the program, then follow instructions on the landing page to access the portal. Help is available if you have forgotten your password or username.

Important DeadlinesFamilies need to complete these items and return them to Admissions by the following deadlines:

q deposit: one week after placement

q balance: March 20

q student medical form: March 20

q provide TIP with student travel information: May 15

q passport copy for international travelers: May 15

More information on how to submit these documents is available on your student portal.

Additional information will be available on the student portal according to the following timeline.

Available in January q airport and/or group flight information

q arrival and departure windows

q international field studies travel packet

Available in May q course syllabus (includes course materials list, itinerary, daily schedule)

q detailed packing list

q important phone numbers for parents

q directions to site/residence hall

q program site contact information/mailing address for domestic site

After your field study q student evaluation

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