Guide to Human Resources

December, 2015

Human Resources DepartmentNovember 2015

Chief Human Resources OfficerDennis R. Defa

Employee and Labor Relations Manager

Susan Alt

Academic HR ManagerDeborah Barkley

Professional Development & Training Manager

Betsy Webb

Associate CHROCathy Hasenpflug

Management Development Certification Program

Finance Certification Program

Lunch and Learn Service Excellence

Initiative 4-campus outreach Departmental

consultation and team facilitation

Faculty relations Faculty compensation

administration Faculty policies Faculty grievance

resolution NTT Faculty, Gallatin

College, and GA collective bargaining, administration and implementation

Grievance resolution Classified collective

bargaining, administration and implementation

Supervisor coaching Performance

management process Employee policy

development and interpretation

ADA Coordinator Equal Employment

Opportunity (EEO) Work-life Balance Affirmative Action Plan Office of Federal

Contracts (OFCCP) Coordination with Title IX

Human Resources ServicesSee detail next slides

Payroll Services

Employment & Benefit Services

Recruitment Services

Compensation, Classification & Reporting

HR Information Systems

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Program Coordinator IMelissa Schaak

HR Compliance Manager ADA Coordinator

VACANT

Associate CHROCathy Hasenpflug

EMPLOYMENT and BENEFIT SERVICESRECRUITMENT SERVICES

HR INFORMATION SYSTEMS(BANNER HR*)COMP, CLASSIFICATION &

REPORTING PAYROLL SERVICES

Compensation administration and analysis

Administration of MUS pay plan for Classified Classification Classified Flex Pays

Coordination of Compensation Advisory Committee for Professional roles and Faculty

Data integrity Employee Management

Report (EMR)

Recruitment processes Vacancy announcements

and job postings Candidate sourcing and

job fairs Search Committee

training and consultation Hiring proposal approvals Background Checks Applicant Tracking

System (ATS) Design and workflow Training and helpdesk System

administration

Employment Classified offer letters I-9s and background

checks Jumpstart program New hire EPAFs

(Jumptart) New employee

orientation (NEO)

Benefits Benefit administration Employee and retiree

consultation CHOICES annual re-

enrollment New Employee Benefits

Orientation (NEBO)

Banner HR module strategy Banner data architecture

and evolution ARGOS/reporting tools CHOICES re-enrollment

interface Banner operational reports ATS/Banner integration

* Banner HR is supported by Enterprise System Group (ESG)

Payroll production Electronic Personnel

Action Forms (EPAF) Web Time Entry Direct Deposit W-2s Payroll compliance Payroll tax/finance International student tax

Chief Human Resources OfficerDennis R. Defa

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Human Resources ServicesNovember 2015

Associate CHROCathy Hasenpflug

Data/Research Analyst

Ian Johnson

Employment & Benefit Services Manager

Lisa Buss

EMPLOYMENT & BENEFIT SERVICESCOMPENSATION

CLASSIFICATION & REPORTING

Benefit AssocLauren Hill

Compensation & Reporting Manager

Sara King

HR OfficerClassification

K. Maison-Franklin

Personnel Associate II

Tracy Grossberg

RECRUITMENT SERVICES

Recruitment Specialist

Kris Wathne

ATS/BannerFunctional Manager

Dawn Watkins

HR INFORMATION SYSTEMS

Benefit Assoc Amy Thomas

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Recruitment ManagerSharon Stoneberger

BENEFITS SERVICES

EMPLOYMENT SERVICES

Benefit AssocLauren Buxbaum

ATS HelpdeskPersonnel Assoc II

Ann Robinson

Program ManagerWendy Rivers

PT

Temporary role

Payroll TechTara Gunsch

Payroll/Finance Manager

Max Thompson

PAYROLL SERVICES

International Employees

Darcy Tickner

Payroll Supervisor

Fiona Harper

Payroll TechSusan Frey

AccountantRosemary

Walker

Payroll TechAshley Shaw

Records AdminJoyce Schmidt

PT

Vacancy

Human Resources ServicesDecember 2015

Personnel Associate I

Michelle Steinberg

Admin Assoc IIIDiane Heck

Benefit Admin Lorraine Bogison

PT

Human Resources ServicesService Delivery Model (Effective Aug 1 2015)

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Department Need

Service Delivery Method

Function Change from CurrentModel?

Predictable departmental needs and HR workload, cyclical processes

Single Point of Contact is a PERSON who is responsible for your department

Communication is directwith your rep via e-mail/phone

Payroll • No Change to model• Team M, S, U assignments

(see next slide)

Benefits • No Change to model• Team M, S, U assignments

(see next slide)

Unpredictable departmental needs and HR workload, targeted processes

Initial Point of Contact is via team E-MAIL followed by assignment to specialist based on request type and current workload

Communication remains within team E-mail for HR cross-support and tracking

Recruitment • Yes – significant change• Departments will no longer

work with an assigned HR Officer for all needs

• Department will now work with assigned specialists for each distinct need

Compensation& Classification

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Human Resources Services | Payroll & Benefit TeamsService Delivery via Single Points of Contact by DepartmentTeam M/S/U Model

Payroll Services

Max Thompson, Manager x5533Fiona Harper, Payroll Supervisor

Benefit Services

Lisa Buss, Manager x1957

Team* Payroll Tech Extension Benefit Associate Extension

M Susan Frey 5605 Lauren Hill 5661

S Tara Gunsch 5530 Amy Thomas 6947

U Ashley Shaw 3559 Lauren Buxbaum 7422

* Which team supports your department? Team assignments effective December 1, 2015 are posted on the HR website.

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Human Resources Services | Recruitment Team

Please send your request to:Recruitment@montana.edu

TEAMSharon Stoneberger | Kris Wathne | Ann Robinson

What Who ExtensionClassified recruitment Kris Wathne 4823

Professional Recruitment Sharon Stoneberger 7303

Faculty Recruitment Sharon Stoneberger 7303

ATS Helpdesk Support Ann Robinson 4314

Background Checks Associated with a Search/ATS

Ann Robinson 4314

Advertising Bozeman Chronicle/Job Service

Ann Robinson 4314

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What type of questions and requests? ANY request to initiate recruitment for ANY type of position – Classified, Professional, Faculty ANY question regarding recruitment process, recruitment advertising, status of a recruitment . . .

Anything you would typically call us about EXCEPT ATS Help (ATS Helpdesk@montana.edu) Using e-mail link provides us with the ability to track your question/request and our response. Responses will come from Recruitment@montana.edu under the signature of an individual Recruitment

team member

What do I need to include in e-mail? For specific recruitment-related requests, please include in subject line:

Position Number (if relevant) Type of request Example: “4M0353 – Replacement”

Within body of e-mail:Just tell us what you need done or what you are thinking of doing!

What happens to my e-mail? Your request will be reviewed by a recruitment team member, typically the lead for the particular type

of request You will receive an e-mail or call acknowledging receipt of your request and description of steps required

and estimated time Initial response goal: Within the business day following the date of request

Recruitment@montana.edu

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ATS Support

We can help Departments Hiring Authorities Search Managers Search Committee Members Applicants

with “How to”

Building things . . . a Position; a Vacancy Posting your position Moving applicants through workflows

Troubleshooting technical issues – at the level of user, applicant, postings “Ghost/Shadow” your workflow and take some actions on your behalf In some cases, we may decide it makes sense to just “do it for you”

ATSHelpdesk@montana.edux4314

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Human Resources | Employment Services TeamEstablishing the Employment Relationship

TEAMTracy Grossberg | Diane Heck | Wendy Rivers| Michele Steinberg

What Who Extension

Nopper front desk and office management Diane Heck 3651

Classified offer letters Tracy Grossberg 5527

Jumpstart department liaisonNew Hire Orientation

Wendy RiversJump Start Team

3656

Background Checks NOT associated with a Search/ATS

Tracy Grossberg 5527

Jumpstart employee processing: sign up, welcome letter and new hire EPAF

Michele Steinberg 5052

New Hire GIDs, I-9s Michele Steinberg 5052

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Compensation, Classification and Reporting TeamPlease send your request or question to:

Comp-Classification@montana.eduTEAM

Sara King x4358 | Kasia Maison-Franklin x3739 | Ian Johnson xTBD

What is Covered by the TeamClassified staff Flexible Pay Options Fixed-term appointments Classification of new and replacement positions

Compensation management Annual BOR raise Compensation Advisory Committee (CAC) Advice on which contract to use

MUS Contracted professionals New and replacement position assessment Salary adjustments Post-retirement contracts Add comp

Reports and Analyses Employee Management Report (EMR) Compensation analysis and reports Regulatory and ad hoc reports

Letters of Appointment Review of LOA assignments Template updates

Banner Data Assignment of position numbers Data corrections

Any questions?Contact Cathy Hasenpflug x4284

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