guidebook09 eng

7/31/2019 Guidebook09 Eng

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Guide Book for Foreign Students

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PREFACEWelcome to Tokyo University of AgricultureThis book has summarized important points you should keep in mind as a student of this university.Please read this guide book carefully and refer to it whenever you need clarification on any matter.

If you wish to have more details, please contact Center for International Programs.We hope you will do your best to achieve your goals and will have a pleasant and memorable time

during your school year.


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ADMINISTRATION

1. Center for International Programs 22. Office of Educational Affairs 43. Office for Learning 64. Office for Student Life 65. Career Center 6

ENTRANCE PROCEDURES

1. Status of Residence 8(1) Change of Status of Residence 8(2) Extension of Period of Stay 8(3) Re-entry Permit 10(4) Procedures for applying for a part-time work

permit

102. Certificate of Alien Registration 123. Regional Immigration Bureaus 14

HEALTH AND WELFARE

1. National Health Insurance 162. TUA Health Center 163. Students' Counseling Section 16

TRAFFIC ACCIDENTS 18COMPREHENSIVE RENTERS INSURANCE 20

TUITION REDUCTION PROGRAM 22SCHOLARSHIPS 22

CONTENTS


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1. Center for International Programs - Kokusai kyoryoku Center-

The Center for International Programs helps international students with the following:

( 1 ) Guidance for new international students (April 6).( 2 ) Welcome party for international students (end April).( 3 ) Bus trip (Winter)( 4 ) Celebration party for graduating international students (end March)( 5 ) Information about cultural exchange activities for international students( 6) Advice on the procedures for residing in Japan.

( Information on scholarships.

() Receive applications for partial reimbursement of tuition fees.

( Application for Comprehensive Renters Insurance for International Students

Studying in Japan(10) Attend to all matters pertaining to Monbukagakusho Scholarship students(11) Receive and process applications of students who wish to be research students

Office hours: Monday - Friday 8:30 - 17:00(The office for learning and the office for student life are openbetween 8:30 to 20:00 )*During long students holidays, office hours are subject to change.

Students studying on Atsugi and Okhotsk CampusPlease contact Student Services Center if you wish to seekassistance on the following matters.

Attention! Attend to the following matters:

(1) Information regarding to scholarships and all other matters are posted


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2. Office of Educational Affairs - Gakuji-ka-To obtain the extension of visa and to submit application for scholarships, this division

issues copies of the following certificates: Students Certificate (Zaigaku Shomeisho),Provisional Certificate for Graduation (Sotsugyo Mikomi Shomeisho), Official Transcript(Seiseki Shomei sho) and Graduation Certificate (Sotsugyo Shomeisho). Application formsand all other matters relating to graduate students are handled by this division.

How to get certificates

To obtain the Students Certificate, Provisional Certificate forGraduation and Official Certificate, you could use the machine on the deckof Building No.10. (Japanese only). Please insert your student identity cardand follow the instructions on the screen.

Machine Available from Monday to Friday: 9:00 20:00

*The above time is subject to change during the university events and holidays.

To obtain Graduation Certificate of a graduate school or certificatesother than the above-mentioned certificates (including certificates inEnglish), please take the following procedures.

(1) Obtain a green application form placed at the counter and fill it inas in the example.(A copy of the certificate in Japanese is 200 yen, while a copy in English is 300 yen)

(2) Insert the money in the vending machine at the corner and obtain astamp.

(3) Paste this stamp on the upper right corner of the application form.

(4) Hand over the completed application form with your studentidentity card to the officer at the counter.

(5) Receive an acknowledgement slip and call over the next day after12.30 p.m. to collect the copy of the certificate.

* Please note that copies of certificates will not be issued without yourstudent identity card. You are also requested to apply for copies of

tifi t ll i d


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3. Office for Learning - Gakushu Shien-ka-The following are the functions of Office for Learning:

Preparation of time schedule for students.Conducting periodical examination to assess the performance of the students.

4. Office for Student Life - Gakusei Seikatsu Shien-ka-The following are the functions of Office for Student Life:( 1 ) Issue Student Identity Card, Student Commuter Certificate and Student Discount

Travel Certificate.( 2 ) Procedure to get a room in the student dormitory or leave it.( 3 ) In charge of the students' club activities.

( 4 ) Attend to students welfare.( 5 ) In charge of lost and found goods.

5. Career Center - kyaria-senta- -This division assists students in obtaining employment after graduation. It also has

information and brochures from companies, which could offer employment to internationalstudents after graduation. You could quietly go through these booklets.

Tokyo University of Agriculture accepts up to 30 credits and Junior College of TUA15 credits, earned by you at any other university for the courses in the undergraduateprogram and junior college. For this purpose, you should submit the official transcript of

record in English from the university/college you studied before entering our university.If the official transcript is the one translated into Japanese, the document should becertified by your Embassy or other authorized organization.

For more details, check with the Office for Learning.

*If the documents are not ready, you may submit them next year.* Please make sure to select the subjects you need for your graduation.

Our university requires each student to select the sub


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1. Status of ResidenceStatus of Residence signifies a certification which allows a foreign national to enter

Japan, reside and engage in specific activities. Currently there are 27 sorts of certification.Without this, you will not be allowed to enter nor reside in Japan. Overseas students whoenroll in junior college, university or graduate school need status of residence of collegestudent visa status. When your status has changed, be sure to report it to Center forInternational Programs.

( 1 ) Change of Status of ResidenceStudents who attended Japanese Language Schools prior to entering this university orpossess other visa status are required to attend to the necessary procedures to changetheir visa to that of a "college student by going to the Regional Immigration Bureaulocated near their place of residence.*Those who do not have this visa status are not eligible to apply for any kind of scholarshipnor partial reimbursement of tuition fees.

The following documents are required when submitting an application to the

Immigration Bureau to change the status of residence.a. Application for change of status of residence

(form available at the Immigration Bureau or from its web page)b. Passport (only presentation )c. Copy of certificate admissiond. Grading and graduation certificate obtained at the Japanese Language Schoole. Application fee: Revenue stamps to the value of Yen 4000f. Certificate of Alien Registration (only presentation )*In addition to the above, Chinese, Myanmar, Mongolian, and Bangladeshi citizens

are required to submit the following documents. (As of March 1, 2004)g. Materials certifying that your tuition fees and living expenses will be met during your

study in Japan. (cf. certificate of scholarship recipient, certificate of remittance fromoutside Japan, a copy of bank book, etc.)

If you have further questions or queries regarding the above, please do not hesitate tocontact the Center for International Programs.

( 2 ) Extension of Period of StayThe "college student" visa is valid for a period of two years. If you wish to extend your

period of stay for studies, you can start the extension procedure two months prior to expiryof your visa at the nearest Immigration Bureau (Please refer to 3.Regional ImmigrationBureaus). You are advised to take the procedure well in advance.

The following documents are required when submitting an application for extension of


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( 3 ) Re-entry PermitStatus of Residence is required while you stay in Japan and once you leave Japan,

you will lose the certification. Therefore, if you wish to leave Japan temporarily such as forthe summer vacation, you need to apply for re-entry before you leave. Then it will not benecessary for you to apply for visa for your re-entry.

The following documents are required when submitting an application to theImmigration Bureau to obtain a re-entry permit:

a. Application for re-entry permit ( form available at Immigration Bureau or from its HP )b. Passport (only presentation )

c. Alien Registration Certificate ( only presentation )d. Student Identity Card ( only presentation )e. Application Fee: Revenue stamps to the value of 3,000 Yen for only one entry or

6,000 Yen for multiple entries.

( 4 ) Procedure for applying for a part-time work permitStudents possessing the college student visa are required to study and conduct

research. However, in case a college student wishes to do a part-time job, the student isrequired to apply for permission from the immigration bureau in advance. When you applyfor permission a Certificate to Engage in Activity Other Than That Permitted by the Status ofResidence Previously Granted will be issued. When you obtain the permission, you cancontinue to do a part-time job even if the place of work has changed. This permission isvalid as long as you have a valid visa. When you extend your visa, you have to apply for afresh certificate.

Please be mindful that you come to Japan to study and try not to affect yourstudy by engaging in a part-time job.

A. The following are the rules and regulations relating to part-time job.(a) You must make sure that your job does not affect you study.(b) You could work only up to 28 hours per week (in the case of holidays, you could

work up to 8 hours per day)(c) Engaging in jobs which violates the standards of good morals and behavior is

prohibited.

B. The following documents are required when submitting an application to the

Immigration Bureau to obtain a permit to work part-time.

a. Application for permission to engage in activity other than that permitted underthe status of residence previously granted.

b. Passport (presentation only)c. Alien Registration Certificate (presentation only)d F k hi h (thi d t ill b i d b C t f I t ti l P )


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2. Certificate of Alien Registration( 1 ) Procedure for registration

All international students who intend to stay in Japan for over 90 days must file for alienregistration in accordance with the Alien Registration Laws, within 90 days of their arrival.To attend to the registration procedures, please go to the nearest city or ward office. If youregister yourself, you will be entitled to receive many benefits. The following information isrequired in filling the application form: name, date of birth, sex, nationality, passportnumber, immigration status, length of stay, and current address. Two weeks from the dateof filing your application, an "alien registration card" will be issued to you. You are requiredto bring this card with you at all times. Otherwise, you will be punished for offense againstthe Japanese law. The following is the registration procedure:

a. Application form (a form can be found at a city or ward office.)b. Passport ( only presentation )c. Submit with two photographs (size 4cm x 3cm) taken within the last six months.

( 2 ) Change or alteration of registered matters (within 14 days of change)When any change occurs in any of the information written on the application form, you

must report and register these changes with the city or ward office within 14 days of the

change.In case of extension of period of stay or change of status of residence, please apply tothe city or ward office with the following documents:

a. Application form (a form can be found at a city or ward office)b. Passport (presentation only)c. Alien Registration Certificate (presentation only)

In the event of change of address or status of residence, you are required to go to the

nearest ward or city office of the new address and you need not go to the ward or cityoffice of the old address to make the necessary changes with the following documents:

a. Application form (a form can be found at a city or ward office.)b. Alien Registration Certificate (presentation only)c. Validity of Alien Registration Card

This "alien registration card" is valid for five years. If you stay longer than five years,you will need to apply for a renewal within 30 days before the expiration date. The followingdocuments are required:

a. Alien Registration Cardb. Two copies of photographs (size 4cm x 3cm) taken within the last 6 months

The new card will be issued to you within two weeks from the date of filing your


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3 Regional Immigration Bureaux

Contact address of regional immigration bureaux

Office Hours: Monday-Friday 9.00a.m. to 12.00p.m. and 1.00p.m. to 4.00 p.m.Closed on Saturdays, Sundays and National Holidays

(1) Tokyo Regional Immigration Bureau5-5-30 Konan, Minato-ku, Tokyo, 108-0075 Tel: 03-5796-7111

Bus stop of No.8 Shinagawafuto junkan from JR Shinagawa station Konan-guchi(East exit) / Bus stop Tokyo nyukoku-kanrikyoku mae

15 minutes walk from Tennozu Isle station, Tokyo monorail or Tokyo Rinkai Line

(Saikyo Line)

(2) Yokohama Branch Office, Tokyo Regional Immigration Bureau37-9 Yamashita-cho, Naka-ku, Yokohama City, Kanagawa Prefecture, 231-0023Tel: 045-661-5118

15 minutes by walk from Ishikawa-cho station on JR Negishi Line.10-15 minutes by Bus No. 26, 8 or 58 from Yokohama Station Building. Get off atTVK mae (in front of TVK)

3 Kawasaki Branch Office of Yokohama, Tokyo Regional Immigration Bureau

1F Kawasaki Nishi Godo-chosha 1-3-14 Kami Aso Aso-ku Kawasaki City


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1. National Health Insurance

The National Health Insurance System in Japan is a system of reducing individualsmedical costs. International students in Japan for a year or longer are required to join theNational Health Insurance System.

Formalities are carried out at the municipal offices National Health Insurance Sectionwhere you live. After the formalities, you will make monthly payments of the insurance fee.

International students will receive a discount on the monthly fee, if their income is less thana certain amount.

Upon joining the National Health Insurance you will be issued a National HealthInsurance Card. If you show this at the reception desk at hospital, you will need to pay only30% of the incurred medical costs.

In the case of major medical expenses incurred as a result of hospitalization etc., youmay be eligible for a refund or a loan from National Health Insurance to cover the excess

amount as Major Medical Expense.

If there is any change in name, address, or householder resulting from a move ormarriage, you must notify the National Health Insurance Section within 14 days of thechange. You will need to bring your National Health Insurance Card and Certificate of AlienRegistration. This insurance is also applicable to the members of your family living with youin Japan, so it is helpful and advisable to include your family too. In the case you changeyour residence, go to the city or ward office near your new residence to make the necessarychanges.

2. TUA Health Center

In case you suffer from minor injuries within the university or if you feel sick, you couldvisit the Health Center for treatment. In addition, in April the Health Center conductsperiodic health checkup for all international students in the university. When submittingapplications for scholarships, a copy of the Medical Report is required. You will not be ableto receive a copy of the Medical Report unless you have got yourself examined at the

checkup.

Office Hours: Mon. - Fri. 8:30 - 17:00

Consultation by Doctor is available on:Monday, Tuesdays and Wednesdays 13:30 - 15:00Fridays 14:30 - 16:00


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The number of international students involved in traffic accidents has been increasingin recent years. A bicycle is a convenient to get to the university, but accidents occur quitefrequently. Most accidents result from inadequate breaks, cycling while holding an umbrella,slipping on icy or steep downhill roads, or entering a main road from a side road withoutpaying attention. The number of people using bicycles to commute has increased, soplease stay alert. In addition, you are also advised not to drive.

All international students possessing the alien registration card can join this mutualinsurance against traffic accidents. The premium payable per year is within 500-2000 yenand you are entitled to receive compensation in case you are involved in an accident or ifan accident is caused by you. For example, if you are involved in an accident while riding abicycle, you will be entitled to receive compensation under this insurance even if there is noone else involved in this accident. As this scheme is not expensive, it will be helpful andadvisable if you join this scheme. If you wish to join, you could obtain an application formfrom the ward or city office.

- In case of being involved in a traffic accident -

1. Get the name, the address and the telephone number of the personre sponsible for the accident.

2. Report the accident to the police. Dial 110 (Toll Free) for the police, 119(Toll Free) for an ambulance. When using a public telephone, press the redemergency button before dialing.

3. Get medical treatment for any injury you have received. When your injury isserious, the person responsible and passers-by will call an ambulance andassist in performing 1 to 3. Please note that sometimes accident victims donot feel they have been badly injured immediately after the accident, but

later gradually experience increasing pain. In any case, you should go tohospital for a check up even if the injury does not seem serious. Fees fortreatment is covered by the person responsible for the accident.


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When an international student studying in Japan wishes to rent premises to live from areal estate agent, a Japanese guarantor is required at the time of signing the contractdocuments. But it is extremely difficult for overseas students to find a guarantor and furthermore even if a guarantor is found, the guarantor may be burdened financially and mentally.To ease this burden, Japan Educational Exchanges and Services has formulated ascheme known as University Guarantor when renting premises under the Total Housing

Assistance Scheme.

When an international student looks for a place to live, he/she could make anapplication to the Center for Domestic and Foreign Students and Tokyo University ofAgriculture will be your guarantor. This will enable the student to enter into a contract to rentpremises without difficulty. For further details, please contact Center for InternationalPrograms.

How to apply for this benefit

1 Look for an apartment and decide if it is suitable.(When a contract is entered into with the real estate agent, it is necessaryTo have a guarantor and an insurance policy)

2 If you wish to apply for benefit under this scheme, lease fill in theApplication form available at CIP office.( When the student have paid the money for the insurance policy , the

University will issue a card.)

3 The university will be the guarantor and the university seal will beImpressed on the contract document.

4 Sign the contract at the real estate agents office.

5 Move to the apartment


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Privately financed international students can apply for the Tuition Reduction Pro-gram provided by Nihon Gakusei Shien Kiko (JASSO:Japan Student Services Organiza-tion). As the number of eligible students is limited depending on the university, this benefitwill not be available to all the students.

Students in the following categories are not entitled to apply:( 1 ) Overseas Government Scholarship Students( 2 ) Students who do not attend the university regularly and do not show much interest

in their study.

( 3 ) Students whose performance is not satisfactory. This is not applicable to studentswho have been absent due to illness etc.

( 4 ) Students who have sufficient means to cover the tuition fees etc.

Information on application for this Tuition Reduction Program will be posted on theStudents Portal Site and the bulletin board at Bldg. No.1. As the period for application isvery limited, make sure to complete the application within the designated period.

Application for TUA ScholarshipTokyo University of Agriculture and Junior College of TUA Scholarship

Other ScholarshipsThe notice on scholarships is placed on the bulletin board of Center for International

Programs. Application forms are available at Center for International Programs. Please

hand in the application form with necessary documents to Center for InternationalPrograms.When the number of applicants is usually limited, the university will decide suitable

applicants at the faculty committee.

Applications submitted directly by the studentsWhen application forms are available at the university, a notice will be placed on the

Students Portal Site and the bulletin board at Bldg. No.1. Please obtain the applicationform, fill it in and send it direct to the relevant institution/organization.

When application forms are not available at the university, a notice will not be placedon the Students Portal Site and the bulletin board at Bldg. No.1. However, booklets onScholarship for International Students in Japan such as Asian Friends, Asia no Tomo andPamphlet of Scholarship for International Students in Japan, Nihon Ryugaku ShougakukinPamphlet, are available at Center for International Programs. Please go through thesesbooklets and apply for the scholarship by yourself.


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Guide Book for Foreign Students


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Eligibility*

Age Limit

Country/City

**Others

U3 & 4

Excluding Chinese, Korean\100,000/month

0 0 0

M1 & 2D2 & 3

\140,000 /month

5 2 1

U \100,000

/month

4 1

M/D \120,000/month

8 1

Iijima Memorial Foundation(for research)

D

China, Korea, Taiwan,Countries in the ASEAN region

Research on food sciencedecided by the Foundation

\1,000,000/year

8 11 3August to November

(March)0 0 0

Awarded to theapplicant academicadvisor through the

U 10 1 0

M1

D1 & 2 6 1 0

U4 26\126,000/month

3 1 0

M/D 35\160,000/month

14 3 0

AJINOMOTO Scholarship

U/M/D 30,

Asia, South America\150,000/month

4 6April June)

0 0 0

U 3 27 0 1 0

M1/D2 35 2 1 0

J/U

\50,000\50,000

/month79 21 21

M/D

\70,00070,000/month

30 17 17

J/U 30 \25,000

\25,000/month

M 40,000

\40,000/month

D \50,000

\50,000/month

0 0 0

0

Sagawa Foundation

Philippines, Indonesia,

Singapore, Thailand,Brunei,Malaysia,Myanmar, Laos,

0 0

Ministry of Education,Science,Sports and Culture

Honors Scholarship

4 6April (June)

The Korean Scholarship

Foundation

Koreans

3 4 7March to April (July)

40

\100,000

/month***

Japanese Govemment Scholarship

Taiwanese are not eligible

In addition to scholarship, tuitionfees and return airticket to homecountry until the course is over

10 30ctober (March)

2 5February (May)

Heiwa NakajimaFoundation \30,000

9 10 3

September toOctober ( March)

Kyoritsu International Foundation

Asia (expt. Hong kong, English

nationality holder)

\60,000/month***

12 December (March)

Rotary Yoneyama Merorial

Foundation45

8 9 3August to September

(March)

Name of Scholarship

/ QualificationsStipend and Period

Application Period

(Result)

Applicants

Recommende

d

Successful

Remarks


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Eligibility*

Age Limit

Country/City

**Others

Name of Scholarship

/ QualificationsStipend and Period

Application Period

(Result)

Applicants

Recommende

d

Successful

Remarks

(Hasegawa internationalScholarship Foundation

J2/U3/M/D /\50,000

/month***1 3

January (March)1 1 0

(Kamibayashi Foundation

M/D

,,,

\100,000

/month***

January (April)9 1 1

(

Sato International ScholarshipFoundation U/M/D

,

\50,000

U \100,000

M/D \130,000/month 4 1 0

Tokyo University of AgricultureScholarshipfor Foreign Students

J/U/M/D \45,000

/month5 6May (June)

53 16 16

Eligibility

Age Limit

Country/City

Others

Atsumi International Scholarship

FoundationD

\200,000/month

7 9 12July to September

(December)

M 30

D 35

\30,000

/month5 May (July)

YWCAJapanese Mothers for Foreign

Students Movement of the TokyoYWCA

J/U1 & 2Asia, Africa and Latin America

\240,000

\30,000/month

5 6 May to June (July)

* J: /Junior College U: /Undergraduate M: /Master Course D: /Doctor Course** : eligible with another scholarship and miximum amount :/not eligible with another scholarship

*** 2 / for 2 years

11 12 2November toDecember(February)

In addition toscholarship, subsidyfor researchallowance

The Iwatani InternationalScholarship

China, Mongolia, Korea,Taiwan,Philippines, Vietnam, Laos,

Thailand,Myanmar,

\150,000/month

Name of Scholarship

/ Qualifications

Stipend and Period

Application Period

(Result)

Applicants

Recommende

d

Successful

Remarks

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