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IACUC/CTRB Guidelines Page 1 of 14 Last Modified: 8/7/17
GuidelinetoAssistinCompletingtheInstitutionalAnimalCareandUse
Committee(IACUC)ProtocolforaUCDavisVMTHClinicalTrial
Purpose:ThepurposeofthisdocumentistohelpyoucompletetheIACUCprotocolforaUCDavisVeterinaryMedicalTeachingHospital(VMTH)clinicaltrial.PleasenotethatthespecificdetailsthatyouneedtoincludeinyourIACUCprotocolforeachclinicaltrialisvariable,sonotallpointsmadeinthisdocumentmaybeapplicabletoyourprotocol.IfyouhaveanyquestionswhilecompletingyourownIACUCprotocol,pleasecontacttheIACUC(530)[email protected])ortheVeterinaryCenterforClinicalTrials([email protected]).Contents:
• GeneralInformationabouttheIACUCProtocol• GettingStarted• RequiredTrainingforApprovalonaProtocol• NavigatingtheIACUCHomepage• NavigatingtheIACUC/InvestigatorMenu• InitiatingaNewIACUCProtocolfromanAlreadyActiveProtocol• InitiatingtheIACUCProtocol(fromscratch)• CompletingtheIACUCProtocol• OwnerInformedConsentDocumentAssistance
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GeneralInformationabouttheIACUCProtocolTheInstitutionalAnimalCareandUseCommittee(IACUC)isaninstitution’sregulatoryofficeforanimalresearch.Thisgroupensuresthatallresearchdoneusinganimals(eitheruniversity-orclient-ownedanimals)isdoneasmandatedbytheHealthResearchExtensionAct(HREA)andtheAnimalWelfareAct.AnIACUCprotocolmustbesubmittedtodescribetheprocedurestobedonetoanimalsinaresearchstudyhereatUCDavis.Althoughotherindividualscanhelpwriteoreditaprotocol,thePrincipalInvestigator(PI)musthaveacareerstaffposition.).IACUCprotocolsmustberenewedannuallywithadenovoreviewevery3years.AnIACUCprotocolmustbeapprovedBEFOREstartingthestudy.Itcantakeseveralweeks(generally6-8weeks)togetaprotocolapproved,soplanahead!
GettingStartedThefirststepistogototheUCDavisIACUC’shomepage.There,youwillfindthelinktotheonlineprotocolsystemaswellastomanyotherimportantand/orhelpfulresources.
VETERINARY MEDICINEVeterinary Center for Clinical Trials
IACUC/CTRB Guidelines Page 2 of 14 Last Modified: 8/7/17
RequiredTrainingforApprovalonaProtocolACU101,anonlinetrainingcourse,isrequiredforanyonethatisgoingtoworkwithvertebrateanimalsonaprotocol.Ittakesapproximatelyanhourtocomplete.ParticipationintheOccupationalHealthSurveillanceprogramisrequiredsothattheuniversitycanmonitoryourhealthwhileyouareworkingwithanimalsand/orhazardousagents.YoumusthavesignedupandcompletedtheprogrambeforebeingaddedtoanIACUCprotocol.Renewalcanvaryfrom1-5yearsdependingonindividualrisks.Togettotheapplication,clickon“Application–OccupationalHealthandAnimals(OHSS)”.Additionalinformationabouttheprogramcanbefoundifyouclickonthe“HelpwiththeOccupationalHealthProgram”link.PleasenotethatyoursupervisororPIistheonetocreatetheRiskAssessment(RA)foryou(theparticipant).You(theparticipant)willthencompletetheHealthQuestionnaire.
NavigatingtheIACUChomepageByclickingonthe“AccesstotheAmendments&ProtocolOnlineSystem”link,youwillbeabletoaccesstheIACUConlinesystemandgetstartedonanIACUCprotocol(youwillneedaUCDavisKerberosloginandpasswordtoenterthissystem).Althoughyoumustsubmittheprotocolonlineforittobereviewed,ablankWorddocumentformoftheprotocolcanbefoundasareferenceifyouclickon“ProtocolTemplateForm(doc,docx)”.Ifyouaresubmittingaclinicaltrial,youarerequiredtosubmitanOwnerInformedConsentdocument.Thisdocumentcanbefoundifyouclickon“VMTHClinicalTrials”andthen“OwnerInformedConsentform”.CommitteePolicies&Guidelines–Althoughclinicaltrialsdonotuseresearchanimals,yourprotocolandresearchmuststillfollowmanyoftheIACUCpoliciesandguidelines.Forexample,youmayneedguidelines/policieson(notanall-inclusivelist):
• BloodVolumes,MaximumBloodDraws,andBloodCollectionSitesinSmallMammals,BirdsandFish
• ExpiredDrugsandMedicalMaterials• GuidelinesforChangesintheUseofTherapeuticDrugsonProtocols• Non-PharmaceuticalGradeSodiumPentobarbital• NumbersRationaleforAnimalsinProtocols• TrainingRequirementsforPersonnelExposedtoLive,VertebrateAnimals• TrainingResponsibilitiesbyPrincipalInvestigators• TrialsinNon-UniversityOwnedAnimals• UseofNon-Pharmaceutical-GradeCompoundsinAnimals
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NavigatingtheIACUC/InvestigatorMenuOnthispage,youwillfindlinksto:Viewamendmentsandprotocolsthatarependingsubmissionoraresubmitted,Initiateandsubmitnewprotocols,Amendactiveprotocolsorrosters,and;Viewtherosterofallactiveprotocols.
InitiatingaNewIACUCProtocolfromanAlreadyActiveProtocolIfyouarethePIonanactiveprotocol,youcanstartanIACUCprotocolfromanalreadyactiveone.IntheIACUC/InvestigatorMenu,selectwhichactiveprotocolyouwouldliketouseasatemplatefromthedropdownmenuprovided.
OntheIACUCProtocolFormscreen,clickonthe“StartaNewProtocolUsingThisActiveProtocolasaTemplate”linkinthetopleft-handcorner.
Thiswillbringyoutoaneditedversionofthealreadyactiveprotocol.Pleasenotethatattachments(e.g.,informedconsentdocument)donottransferover,sodonotforgettoaddthosebackinbeforesubmitting.
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InitiatingaNewIACUCProtocol(fromscratch)OnceyouareontheIACUC/InvestigatorMenu,clickon“SubmitNewProtocol”inthefirstcolumnofthetableunder“Protocols”.Section1–PrimaryContacts
1. YouareautomaticallyenteredasthePrincipalInvestigator(PI),sothefirstrealstepistonominateanAlternateContact.ThisindividualcanhelpwithdecisionsregardingtheprotocolandwillbetheindividualtostepinifthePrincipalInvestigator(PI)isunabletodoso(e.g.,intheeventofanemergency,deathofthePI).IncludinganAlternateContactisrequiredtogoontofillingouttherestoftheprotocol.
a. ToaddanAlternateContact,enterthelastnameoftheindividualyouarelookingforintothetextboxprovidedatthebottomofthescreen.
b. Thesystemwillprovideyouwithalistofindividualswiththatlastname.Selecttheradiobuttonoftheindividualyouarelookingforandthenclickon“Select”.
c. Informationforthatindividualwillpopup.Addtheafter-hoursphonenumberandedittheremaininginformationifneeded.Whenfinished,click“AddAlternateContact”.
2. ToedittheinformationforthePIorthatoftheAlternateContactatanytimeduringthecompletionofyourprotocol,click“edit”(locatednextto“PrincipalInvestigator”or“AlternateContact”).Don’tforgettoaddtheafter-hoursphonenumberforthePI.
3. YoucanswitchthePIandAlternateContactorevenmakethemthesameindividual.ItishighlyrecommendedtohaveanAlternateContactincaseofananimalwelfareconcernandthePIcannotbecontacted.So,ifyouchoosetomakethemthesameindividual,youwillneedtodesignatesomeonetolookaftertheanimalsintheeventthatthePIisunabletodoso.
o NOTE:Ifyouarearesidentorstudentfillingoutaprotocolforsubmission,pleasenotethatthePIshouldbeswitchedtoafacultymemberpriortosubmission.Ifyouarewritingtheprotocolonbehalfofsomeoneelse(likethefacultymember)orarecompletingtheprotocolforyourownproject,pleasemakesuretotalkwiththefacultymemberthatyouareputtingasPIfirst.Rememberthatyouarefillingouttheprotocolintheirname,sotheyshouldbeawareofwhatiswrittenandsubmitted,asthereisnowaytoedittheprotocolonceithasbeensubmitted.Theonlytimethisinformationcanbeeditedisafterithasgonethroughthepre-reviewprocess.
4. Selecttheradiobuttonassociatedwiththeroleforwhowillbetheprimarycontactforsickanimals.
Section2–ProjectTitle
1. Whenyouaresearchingforaprotocoltoamend(ifneeded)ortoduplicate,youwillonlybegiventhetitleoftheprojecttochoosefrom,somakesureyouwillknowwhichprojectiswhichbycreatingadetailedtitle.Thetitleshouldbeconsistentbetweentheprotocolandinformedconsentdocument.
2. Includeacleartitleforyourproject.Thetitleshouldincludethe“Phase”ofthetrial(definitionsmodifiedfromtheNationalCancerInstitute[NCI]):
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o Phase0=Exploratorytrialswithnotherapeuticordiagnosticintent(e.g.,screeningstudies,microdosestudies)
o Phase1=Includesinitialstudiestodeterminethemetabolismandpharmacologicactionsofdrugsinhumansandthesideeffectsassociatedwithincreasingdose,mayincludehealthyparticipantsand/orpatients
o Phase1/2=CombinationofPhase1and2trialso Phase2=Includescontrolledclinicalstudiesconductedtoevaluatethe
effectivenessofthedrugforaparticularindicationorindicationsinpatientswiththediseaseorconditionunderstudyandtodeterminethecommonshort-termsideeffectsandrisks
o Phase2/3=CombinationofPhase2and3trialso Phase3=Includesexpandedcontrolledanduncontrolledtrialsafterpreliminary
evidencesuggestingeffectivenessofthedrughasbeenobtained.Thesetrialsareintendedtogatheradditionalinformationtoevaluatetheoverallbenefit-riskrelationshipofthedrugandprovideadequatebasisforlabeling
o Phase4=StudiesofFDA-approveddrugstodelineateadditionalinformationincludingthedrug’srisks,benefits,andoptimaluse
3. Example:PhaseIItrialtoexaminetheeffectivenessofDrugAindogswithXXdisease.Section3–ProtocolType
1. Forveterinaryclinicaltrials,select“VMTHClinicalTrial”2. Click“SubmitandInitializeIACUCProtocol”
Atthispoint,ascreenwithverybasicinstructionswillappear.Click“ContinuetoProtocolForm”tocompletetherestoftheprotocol.
CompletingtheIACUCProtocolGeneralInformationWheneveryouwanttoaddsomethingtoasection,clickonthe“Add/Save”buttonineachsection.Otherwise,youworkwillnotbesaved!
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Section3–ProtocolTypeAttachtheOwnerInformedConsentdocument.Instructionshavebeenincluded(inred)ontheactualWorddocument.Additionalinstructionsareincludedattheendofthisdocument.Section4–Species
1. ToaddoreditSpeciesInformation,clickonthe“addoreditSpeciesInformation”link.2. Enter/Select:
a. Thecommonname(e.g.,dog)b. Speciesdetails(ifneeded)c. Maximumnumberrequiredforthetriald. The“source”oftheanimals(forveterinaryclinicaltrials,enter“client-owned
animals”)3. Click“AddSpeciestoList”
Section5–BriefSummaryofProcedures
1. Includeoneortwosentencesabouttheproject,includingabriefsummaryoftheproceduresdonetotheanimals.
2. Whenfinished,click“Add/SaveProcedurestoProtocol”.Section6–AnimalLocation(s)
1. StudyArea/Laboratory–a. Ifanimalswillbegoingtoyourlaboratoryorstudyareaoutsidethehospital,
includetheroomnumberandbuilding.b. Iftheanimalswillalwaysbeinsidethehospital,thenselect“None/AnimalsWill
NotLeaveAnimalFacility”.2. OvernightHousing(vivaria)–
a. NOTE:ThissectionislinkedtotheIACUC’sinspectionsystem,soeveniftheanimalsarenotstayingovernight,theIACUCmusthaveawaytodeterminewhereanimalsarebeingkeptand/orusedsothattheycaninspectthoseareas.Regardlessofwhetheryouranimalsarestayingovernight,pleasecompletethissubsection.
i. Clickon“addVivaria”ii. Selecttheappropriateoptionfromthedrop-downmenu.iii. Click“AddVivariumtoList”
3. Animalswillbemaintainedby–Thisquestionisdependentonthespecificexperimentalproceduresinvolvedwiththeproject.Mostofthetimeforclinicaltrials,youjustneedtoselecttheradiobuttonfor“Vivarium”ifhospitalstaffwilltakecareoftheanimalsastheynormallywouldiftheywerehospitalpatientsnotenrolledinaclinicaltrial.However,ifyou(theInvestigator)aretheoneresponsibleforgivingyourpatientaspecificdiet(forexample)thatnooneelsecangivethem,youwillneedtoselect“Vivarium&Investigator”.
4. Click“Add/Save‘MaintainedBy’InformationtoProtocolSection7–SpecialHusbandryRequirements
1. Forthemajorityofclinicaltrials,typein“NotApplicable”astheanimalwilllikelybehousedasisstandardforthatspeciesintheVMTH.
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2. PerSection6:IfanimalswillNOTstayovernight(despitewhatwasselectedinSection6),pleaseindicatethatanimalsparticipatinginthisstudywillnotstayovernightandthattheywillgohomewiththeirowneraftereachvisit.
3. Ifthereissomethingnotstandardaboutthehusbandry,includetheinformationinthissection.
4. Click“Add/SaveSpecialHusbandryRequirementstoProtocol”.Section8–HazardousMaterials
1. SelectYesorNoasapplicable.2. Click“Add/SaveHazardousMaterialsInformationtoProtocol”.
a. Ifyouclicked“Yes”,atablewillappearforyoutofillout.b. Click“addHazardousMaterialsInformation”c. Enterthematerialtype,whatthematerialisandthelocationwhereyouwillbe
usingthematerialin.d. Click“AddMaterialtoList”
3. Additionally,youwillneedtoprovideadditionalinformation(additionofAppendixA–RoomLabSafetySheet)inSection19.
4. Dependingontheactualmaterial,youmayalsoneedapprovalfromothercommitteesandofficestousethesematerials,includingtheBiosafetySafetyOffice,RadiationSafetyProgram,orStemCellResearchOffice(SCRO).ApplicationsyoumayneedtofillouttogainapprovalcouldincludeaBiohazardousUseApplication(BUA),RadiationUseAuthorization(RUA),StemCellResearchOffice(SCRO)application(humanstemcelluse)and/orlaseruseapplication.Informationregardinghowtohandlethesematerials(eitherbyownersorstaff)shouldbeclarifiedinSection14.Ifyouhavequestionsaboutcertaindrugs(e.g.,thoseusedforchemo),pleasecontacttheEnvironmentalHealth&Safety(EH&S)’[email protected].
Section9–SpecialProceduresand/orActivities
1. Thissection’sselectionsdependontheproject.2. Iftheinvestigationalaspectofyourprotocolrevolvesaroundusingmaterials(e.g.,
anesthesia)ordoingproceduresnormallydoneinthehospital(e.g.,surgery),youstillhavetochecktheboxforthoseproceduresinthissection.
a. Forexample,ifyouaredoinganyproceduresusinganesthesia,select“Anesthetics/Tranquilizers/Sedatives”.Youwillneedtoprovidedetailsregardingthedrugs,dosages,routes,etc.usedinSection14b.
3. Click“SaveChanges”.4. AdditionalboxesinSection14willappearifyouselect
“Anesthetics/Tranquilizers/Sedatives”,“SurvivalSurgicalProcedures”,and/or“TerminalSurgicalProcedures”.
5. Atextboxtoprovidejustificationwillappearifyouselectanyproceduresunderneathoftheheading“Ifanyofthefollowingproceduresoractivitiesarechecked…”.
Section10–FundingSource(s)
1. Click“addoreditFundingInformation”2. Selectthemostappropriateoptions.3. Ifyouselect“Other/NoneListed”,provideadditionaldetailsinthetextboxthatappears.4. Click“AddSourcetoList”.
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Section11–VeterinaryCare1. Selectthemostappropriateoptionforwhichservicewillbeoverseeingtheanimals.2. Click“Add/SaveVeterinaryServicesInformationtoProtocol”.
Section12–ObjectivesandSignificance
1. Thissectionshouldbewritteninlayman’sterms(8thgradelevel).a. Objectives–Outlinethegoalsofyourstudy
i. NOTE:Thissectionwillbeimportantifyoueverneedtodoanamendmentontheoriginalprotocol.Amendmentsmustfallwithintheoriginalprotocolobjectivesotherwiseanewprotocolwouldbeappropriate.
b. Significance–Summarizewhyyouaredoingthisproject.Whowillitbenefit?Whyisitnecessary?
2. Click“Add/SaveStudyObjectives&SignificancetoProtocol”.Section13–The3R’s–Refinement,Replacement,andReduction
1. DatabaseSearchforAlternatives(Section13a)a. DoesthisprojectinvolveUSDAcoveredspecies?
i. Select“No”ifyouareinvolvingclient-ownedanimalsreceivingclinicalcareorparticipatinginclinicalstudies.
ii. Select“Yes”ifyouareinvolvingclient-ownedanimalsreceivingclinicalcareorparticipatinginclinicalstudieswithnopossiblebenefittotheanimal.Ifthisisselected,itisrecommendedthatyoucontacttheIACUCstaffortheCTRBChairpriortomovingforward.
b. Ifyouselect“Yes”totheUSDAquestion,thefollowingquestionwillappear:Doesthisprotocolinvolveproceduresthatmaycauseorhavethepotentialtocausemorethanmomentarypainordistress?
i. Select"No"ifyourprojectisnon-invasiveorislimitedtoeuthanasiaorprocedureslikelyonlytoresultinmomentarypain(injections,bloodcollections,imaging),etc.
ii. Select"Yes"forproceduresthatwouldincludesurgery,ocularordermaltoxicitytesting,inflammatorydiseasemodels,useofnoxiousstimuli,etc.
1. Ifyouselect“Yes”,youwillneedtodoandthendocumentyourliteraturesearch.
LiteraturesearchesforAlternativeProcedures:
a. Ifyouselected“Yes”tobothquestionsforSection13a,theIACUC/CTRBwantstoknowwhetherthereareanyalternativestoproceduresthatcouldcausetheanimalgreaterthanmomentary/slightpainordistress.
b. Youneedtodoaliteraturesearchusingproject-specifictermsthatarelikelytocausepainanddistressintheanimal.Examplesofpainfulproceduresinclude(butarenotlimitedto)surgeries,biopsies,andtumorgrowthstudies.So,ifyouarelookingtodoabiopsy,youwillneedtodoaliteraturesearchonwhetherthereareanylesspainfulordistressingproceduresthatcangetyouthesameorsimilarresults.
c. Donotdoaliteraturesearchthatshowsthatnooneelseisdoingthescienceportionorthatyouneedtouseanimalsbecauseinvitroworkisnotsufficient.Sections13canddcoverthosequestionsandanswers.
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d. AdditionalassistancecanbefoundattheUCDavisCenterforAnimalAlternativesInformation
2. Refinement(Section13b)a. Inthissection,youwillneedtodescribewhatyoufoundduringyourliterature
search.b. Listanyproceduresthatmaycausepotentialpainanddistressandifthereareany
alternativestothoseprocedures.Ifnot,statethatnoalternativeswerefoundandthereasonwhyyoucan’tuseanyoftheonesyoudidfindduringthatliteraturesearch.
c. Iftherearenoalternativestoapainfulordistressingprocedure,describehowyouwillminimizethatpainanddistress.
i. Example:“Throughtheuseofappropriateanesthetics,analgesicsandproperhandling,wewillminimizeanypotentialpainanddistressintheanimals”
d. Click“Add/SaveResultsofLiteratureSearchtoProtocol”.3. Hasthisstudybeenpreviouslyconducted?(Section13c)
a. Formost,theansweris“No”.b. Indicate“Yes”ifyouarereplicatingastudyandprovideanexplanationastowhy
youneedtoredothestudy.c. Click“Add/SavePreviouslyConductedStudyInformationtoProtocol”
4. Replacement(SpeciesRationale)(Section13d)a. Describewhyyouneedtouseanimals(comparedtousinginvitromethodsor
computersimulations).b. Indicatewhythespecificspeciesisnecessarytouse(i.e.,whycan’tyoulookat
rabbitsinsteadofdogs?)c. Clarifywhyclientanimalsneedtobeusedandifthereisanybenefittothese
animals.d. Click“Add/SaveSpeciesRationaleInformationtoProtocol”.
5. Reduction(AnimalNumbersJustification)(Section13e)a. Ifyouclick“(more)”,additionalinformationforwhattheIACUCislookingforwill
appear.b. Animalnumbersshouldbeaminimumtoreachvalidresults.Justifyhowyoucame
upwiththenumberofgroupsandnumberofanimalspergroup.c. Justificationshouldbebasedonstatisticalreasoning(e.g.,poweranalysis)if
possible,clinicalpopulationnumbers,mortalitypercentages,etc.d. PilotstudynumbersshouldbeVERYsmall(e.g.,under10animals).Youwillstill
needtojustifywhyyouneedeventhatnumberofanimalsthough.e. Click“Add/SaveAnimalNumbersJustificationtoProtocol”.f. Additionalinformationcanbefoundinthe“RationaleforNumbersandSpeciesin
Protocols”guideline.6. StudyGroupsandNumbersTable(Section13f)
a. Click“addoreditStudyGroup(s)/Numbersb. GroupName/Identifier:Usuallyanumberor“Treatment”c. Species:AutomaticallyinsertedbasedonwhatyouincludedinSection4d. Maximumnumberofanimalsthatyouwanttoenrollpergroup.Youcansay“a
maximumofXX”or“uptoXX”,butdonotincludearange(NOTE:ThemaximumnumberofanimalsfortheprojectcomesfromwhatyouputinSection4).
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e. FortheProcedures/treatmentssection,indicatetheprocedures/treatmentsthatthegroupwillundergo(alistofthemisfine).
f. Click“AddStudyGrouptoList”Section14–ProcedureDetails
1. Describetheuseofanimalsinyourproject(Section14a)a. Clearlydescribeallprocedurestobedonetotheanimals,includingscreening
processesandinclusion/exclusioncriteria.Ifyourprojectincludeshospitalproceduresthatwouldhappenregardlessofwhetherornottheanimalwasintheclinicaltrial,makesuretoindicatethatinformationVERYclearly.
i. Recommended:Makeeachprocedure(e.g.,howtobiopsy,contrastenhancedvidefluorscopy,cystocentesis,surgery)it’sownparagraph.Doingthismakesiteasierforthereviewertoknowwhatisgoingon.
b. Wheneverpossible,indicatethatyouwilldothingsaseptically(e.g.,catheterplacement).
i. Example:Treatmentswillbeadministeredintravenouslythroughanaseptically-placedbutterflycatheter.
c. Ifyouarecollectinganything(tissue,blood,urine,etc.),indicatethemethodofcollectionandthereasonforcollectingthosesamples.Forbloodortissuecollectedforstemcells,indicatethevolumetobecollected.Volumeisnotrequiredforfreecatchurineortissueremovedfromatumor.
i. Example:Wewillasepticallycollectbloodviaperipheralveinfromthedogover24hours(at2,4,8,12and24hourtimepoints)inordertoanalyzethepharmacokineticsofthedrug(levelsintheblood)overtime.BloodwillbecollectedpertheIACUC’s“BloodVolumes,MaximumBloodDraws,andBloodCollectionSitesinSmallMammals,BirdsandFish”guideline.
ii. Example:Forbloodcollection,nomorethan1%oftheanimal’sbodyweightwillbecollectedwithina14dayperiodperpolicy:http://safetyservices.ucdavis.edu/ps/a/IACUC/po/bloodVolumes
iii. Example:Urineviaafreecatchorcystocentesiswillbecollectedandanalyzed(e.g.,urinalysis).Ifacystocentesisisneeded,itwillbedoneasepticallyandinthestandardmethoddoneattheVMTH(placinganeedleintotheurinarybladdertocollecttheurine).Sedationissometimesneeded.
d. Don’tforgettoincludeatimelineofevents(thisishelpfulforthosereadingitwhoarenotasfamiliarwithyourstudyand/ordonothavea(oryour)scientificbackground).
i. Example:Week1–physicalexamination,bloodcollection(CBC,chempanel),urinecollection(urinalysis),MRI+anesthesia.Week2–injectionofdrugduringcraniotomyprocedure.
e. Ifsomethingexperimentalisneededfromastandardprocedure(e.g.,abiopsyiscollectedduringasurgery)oryouaredoingsomethingexperimentalduringtheprocedure(e.g.,injectionofstemcells),youmustthoroughlydescribethestandardprocedureandtheexperimentalportion.
f. Avoidgettingsuperspecific(e.g.,specificneedlesize,suturetypeandsize)because,ifsomethinggoesunexpectedlyandyoudon’tendupusingthatneedlesizeorsuturetype,itistechnicallyadeviationfromtheprotocol.Usemoregeneraltermslike“Suitablysizedneedle”.Insteadofgivinganexactdose,giveamaximum
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orarangetogiveyousomewiggleroomincaseyouendupneedtogiveahigherdosethanoriginallyexpected.
g. ForproceduresinvolvinganesthesiabeingdonebytheVMTHAnesthesiaServiceandgenerallyispartoftheroutineclinicalcareoftheanimalsandnotdirectlypartofthestudy,pleaseincludethefollowingstatement:"AnesthesiawillbeprovidedandmonitoredbytheVMTHAnesthesiaServiceandoverseenbyaveterinaryanesthesiologist.Theanesthesiaserviceandtheanesthesiologistinchargewilldeterminethemostappropriatedrugs,dosesandroutestobeused."
h. TheIACUCneedstoensurethatanyhumans(e.g.,faculty,staff,owners)oranimalscomingintocontactwithhazardouschemicalsordrug,youmustindicatehowyouwillminimizeexposure.Forexample,indicateifyourVMTHservicegivestheownerinformationaboutthedrugbeinggivenand/orhowtohandleitwhentheyarereadytobringtheirdoghome(e.g.,doyoutellindividualsthatpregnantwomenshouldnothandlethechemicalorcomeintocontactwiththedog’surinefollowingadministration?)
i. Example:WehaveextensiveSOPswrittentominimizestaffexposuretochemotherapyagents.Ownersareinstructedhowtohandleitwhentheytakeithomeandaregivenglovestominimizeriskofexposure.
i. Clearlystatetheprojectendpoint(s).i. Example:ThestudyendsafterthedoghasreceivedtheappointmentinWeek24.Afterthestudyhasended,thedogwillgohomewiththeowner.
j. Click“Add/SaveSummaryofProcedurestoProtocol”2. Alldrugsandcompoundstobeadministeredtotheanimals(Section14b):
a. Thisincludesexperimentalcompounds,saline,localanesthesia,etc.!b. Click“addDrugInformation”c. Foranesthetics:
i. IfdonebyVMTHAnesthesiaService,includethefollowing:1. Includecommonnameofspecies2. Put“various”fordruganddose3. Forroute,leavewiththedefault(“-=SelectOne=-“)orjustchoose
anyroute4. For“Whenandhowoftenwillitbegiven?”,put"Thedrugrouteswill
bevarious.AnesthesiatobeperformedbytheVMTHAnesthesiaService"
5. ForcertainprojectstheIACUCmayaskforadditionalinformationrelatingtotheanesthesia,howeverthiswillbeonacasebycasebasissojustincludethetemplatelanguageontheinitialsubmission.
d. ForexperimentalcompoundsandanesthesianotdonebyVMTHAnesthesiaService,completetherequiredfieldsasthoroughlyaspossible.
e. Click“AddDrugtoList”OPTIONS:Ifyouchose“Anesthetics/Tranquilizers/Sedatives”inSection9–SpecialProceduresand/orActivities,thefollowingsectionswillappear:
3. AnesthesiaMonitoring(Section14c)a. IfanesthesiawillbeprovidedandmonitoredbytheVMTHAnesthesiaService
overseenbyaveterinaryanesthesiologist,indicatethisinthissection.b. Example:Routinemonitoringofheartrate,respiratoryrate,andbloodpressure
willbeperformedbythetechnicianperforminganesthesia.Theseparameterswill
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betakenintoconsiderationaswellaspatientmovementtodetermineadequacyofpaincontrolanddepthofanesthesia.Allspecificclinicaldecisionsregardinganestheticmonitoringwillbemadeonanindividualcase-by-casebasisnotbytheprimaryinvestigator.TheywillbemadeaccordingtotherecommendationsoftheUCDavisVMTHAnesthesiaservice.
c. Click“Add/SaveAnesthesiaMonitoringtoProtocol”4. Post-AnestheticMonitoring(Section14d)
a. Example:Thefollowingparameterswillbeusedtomonitorthepatientduringtherecoveryperiod:temperature,heartrate,respiratoryrateandpattern,mucousmembranecolorandcapillaryrefilltime.Theanesthesiatechnicianwillremainwiththepatientuntilswallowreflexisobservedandthepatientisextubated.Monitoringwillcontinueuntilthepatientisambulatory.Allspecificclinicaldecisionsregardingpost-anestheticmonitoringwillbemadeonanindividualcase-by-casebasisnotbytheprimaryinvestigator,butratheraccordingtotherecommendationsoftheserviceclinicianassumingprimarycaseresponsibilityforthepatient.
b. Click“Add/SavePost-AnesthesiaMonitoringtoProtocol”OPTIONS:Ifyouchose“SurvivalSurgicalProcedures”inSection9–SpecialProceduresand/orActivities,thefollowingsectionswillappearinadditiontotheAnesthesiaandPost-AnesthesiaMonitoringsections:
5. Surgery(Section14e)a. SurgeryLocation(s)andSurgeon(s)(Section14.e.i)
i. Click“addSurgeryInformation”ii. SelecttheappropriateSurgeryLocationandRoomnumberiii. Includethename(s)ofeachsurgeoninvolved.iv. Click“AddtoSurgeryLocationList”
b. Post-SurgicalMonitoring(Section14.e.ii)i. Thissectionisgoingtobedependentonthesurgerysobeasclearandthoroughaspossible,butshouldclarifywhensuturesareremovedandthattheincisionsiteshouldbecheckeddailyuntilthesuturesareremoved(minimumof7days).
c. Click“Add/SavePost-SurgicalMonitoringInformationtoProtocol”Section15–AdverseEffects
1. Clearlydescribeallsignificantadverseeventsfromtheproceduresoutlinedinyourproject(eveniftheyarerare),howyouwillmonitorforthoseeventsandhowyouwilltakecareofthemifyouobserveanyoftheeffects.ThisinformationshouldbeconsistentwithwhatisdescribedintheConsentForm.
2. Criteriaforeuthanasia(Section15d)a. Euthanasiaisgenerallynotusedinclinicaltrials;howeversomethingneedstobe
writtenperfederalregulationsthatbindtheIACUC.b. Example:Wedonotexpectanyanimalstodieorrequireeuthanasiaaspartofthis
study.However,sincethisisaclinicalstudywithprivatelyownedanimals,thedecisionofeuthanasiaremainssolelyatthediscretionoftheowner.
c. Click“Add/SaveAdverseEffectsInformationtoProtocol”Section16–Euthanasia
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1. Eventhougheuthanasiaisnotexpected,youstillneedtoincludeinformationshouldacatastrophiceventoccurthatrequireseuthanasiatobeperformed.
2. Putwhateverisdoneforthatspecies.a. Example:
i. Species:Dogii. Method:Overdoseiii. Drug:Pentobarbitaliv. Dose:≥100mg/kgv. Route:Intravenous(IV)
3. Click“AddMethodtoList”
Section17–Disposition1. Click“Add/SaveDispositionofAnimalstoProtocol”2. Outlineendpoints(i.e.,whatwillhappentotheanimalsattheendofthestudy).
a. Example:Thepatientsenrolledinthisstudyareclient-ownedanimalsandthereforeremainthepropertyoftheirownersandfamilies.Animalswillbedischargedtotheircareaftereachvisitandoncethestudyiscompleted.
3. Click“Add/SaveDispositionofAnimalstoProtocol”Section18–Roster
1. Youwillneedtoaddinallmajorpersonnel(e.g.,faculty,residents,students)thatwillcomeincontactwiththeseanimalsintheroster(excludetechnicians,andstaff).
2. Click“AddtooreditProjectRoster”3. EntertheLastNameofwhomeveryouaretryingtoaddandselecttheappropriateoption
thatcomesoutofthesearch.4. Makesurethebasicinformation(email,department,contactinformation)isuptodate.5. FortheQualifications/Experiencesection:TheIACUCislookingforspecies-specificand
procedure-specificinformation.Theyknowyouareanexcellentvet,butanyoneelsewhoreadstheprotocol(e.g.,theUSDA)maynotknowthat.
a. Example:“Dr.Doehas15numberofyearsexperienceworkingwithdogs(specifyexperiencerelatedtothespeciesinyourprotocol)andinperforminggastropexysurgeries.
b. Pleasebesurethatforanyoneconductingsurgery,theprotocolspecifictypeofsurgeryandqualificationsarestated.So,ratherthanstating"....experienceinallareasofthisprotocolincludingsurgery..."specificallystateexperienceinperformingthetypeofsurgerydescribedintheprotocol.
c. Exampleofsomeonewhowillbetrainedduringthestudy:Ms.Vethaslimitedexperience(<1year)andwillbeproperlytrainedbythePItohandlecats,prepareandmaintainimplantsinasterilemanner,andrecordactivityincats.Thistrainingwillbedocumented.
6. Indicatewhetherornotyouwantthemtoviewtheprotocol.7. Click“AddPersonneltoRoster”8. TheOccupationalHealthParticipationDateandACU101Trainingdatewillbe
automaticallyincludedIFtheyhavealreadytakenthosetrainings.Section19–AppendicesThissectionwillonlybeavailableifthereareanyappendicesthatneedtobeadded,suchasifhazardsareusedinthestudy.
IACUC/CTRB Guidelines Page 14 of 14 Last Modified: 8/7/17
AssurancesfortheHumaneCareandUseofVertebrateAnimalsCheckthe“Ihavereadandagreewiththeabovestatement”box.InformedConsent
1. Alinktotheconsentformtemplatecanbefoundhere.2. ThisdocumentMUSTbeattachedtoyourIACUCprotocolwhenyousubmiteverything.
Otherwise,yourprotocolwillbesentbacksoyoucanattachit,whichwilldelayapprovaltime.
3. Instructionsareincludedincommentbubbles,sodeletethemwhenyouaredone.4. Provideanswerstoeachquestionasthoroughlyandclearlyaspossible.Don’tforgetthat
thisdocumentwillbegiventothegeneralpublic,sopleasewritetheanswersinlayman’sterms(8thgradereadinglevel).
5. Withintheboldquestions,thereareafewinstancesthathave“[PLEASESPECIFY]”,“[DISEASE/CONDITIONOFINTEREST]”,etc.appears.Replacethosewordswiththeappropriateterminology.Forexample,replace“[DISEASE/CONDITIONOFINTEREST]”withthediseaseorconditionyouareassessinginthisclinicaltrial.
6. Thisdocumentisgoingtoindividualsthataregoingto(hopefully)puttheirpetinyourcare,soyouwanttoPROOFREADBEFORESUBMITTINGtotheIACUC.Keeptheformatting,fonttypeandsizeconsistentthroughoutthedocument.Makesuretocheckspellingandgrammar.Dependingonyourfacultymember,youmaywanttoaskyourattendingfacultymemberorevensomeonenotinyourservicetoreadthroughtheconsentformbeforesubmittingtomakesureeverythinglooksandsoundsappropriate.Makesuretocompleteallofthesections.
7. TheprotocolnumbershouldbeaddedtotheheaderportionoftheConsentForm.