guidelines
TRANSCRIPT
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“There are no secrets to success. It is the result of preparation, hard work, and
learning from failure”
Gen. Colin L. Powell
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Determine if you want to:
Motivate EducatePersuade Inform
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All presentations must have:
An introduction
A body
A conclusion
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Determine your topic, and what you will cover
Brainstorm and organize all your ideas
Research - Make sure you are well-informed on your topic
Classify and order your ideas
Emphasize the important elements
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Summarize the key points of the presentation
Summarize how to implement solutions
Summarize future predictions based on your persuasion strategies
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Make it BIG
If it looks too big on the computer, it’s the perfect size
Keep it SIMPLE
Present the main idea of each concept
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Make it CLEARChoose an appropriate font, font size, and color
Be CONSISTENT
Use a logical sequence and one format
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Prepare your visuals in advance
Always make back-up copies
Rehearse a lot (avoid the use of papers or note cards)
Know how to use the technical equipment
Preview the room, and select the layout that is best for your presentation
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Enhance understanding of the topic
Help your speech be more impressive, and improve your image
Maintain the audience’s attention and increase their interest
Help build credibility
Add variety
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Sketches and Maps
Graphs & Charts
Photographs, Pictures & Slides
Objects, Models or
“Realia”
Posters & Books
PowerPoint Presentations
Audiovisual Equipment
Overhead Projectors
Slides & Transparencies
Handouts, pamphlets,
brochures
Films, videotapes, audio
tapes, music,
CD-ROMs & iPods
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Use visuals sparingly
Rule 7 X 7Use no more than 7 lines of text per slideUse no more than 7 words per line of text
Restrict the contents of tables and graphs
Maintain uniformity in font style, font size, and bullets
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Never use confusing abbreviations
The use of periods at the end of the bullets is not necessary
Artistry and sounds do not substitute for content, and they can distract your audience
Select complimentary colors; avoid color clashes
Use fonts like “Sans Serif” or “Times New Roman”
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Transparencies
Slides
Hand- outs
Title 36 pt 48 pt 24 pt
Subtitles
28 pt 36 pt 20 pt
Body 24 pt 28 pt 16-18 pt
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This is font 48This is font 36This is font 28This is font 24This is font 20This is font 18This is font 16
The font size of the word below is written in 48.
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Attention of audience will be divided
Audience may pay more attention to visuals than to speaker
Avoid slides with too much movement and/or sounds
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Be punctual
Stand up, or sit straight
Keep hands in front of you
Maintain eye contact with the audience on all sides of the room
Start the presentation with a smile
Use a conversational tone
Dress neatly and professionally
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Speak loud enough to be heard, and be confident
Don’t speak in a monotone
Alternate the rate of your voice
Slow down when emphasizing important points
Pauses can also be used to add emphasis
Drink water to prevent voice problems
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No preparation
No presentation objectives
Mediocre first impression
Lack good visuals
Ineffective closing
Lack of enthusiasm
No eye contact
Lack of facial expression
Stays in one place
No audience involvement
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Corporal Movement
Swinging and moving excessively
Playing with hair
Chewing gum
Clicking the top of a pen
Playing with jewelry
Leaning against something for support
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SpeakingToo fastToo slowToo low
Arrogance
Fillers (repetitive sounds and phrases)“ah” “um”“and”
Voice
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Know the roomArrive early Walk around the room
Know the audience
Know, practice, and revise your material
Learn how to relax
Visualize yourself speaking
Realize people want you to succeed
Don’t apologize for being nervous
Concentrate on your message
Turn nervousness into positive energy
Gain experience
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Transform fear and nervousness to presentation presence and strength
Breathe deeply and exhale slowly (repeat)
Stretch your muscles (neck, legs, and arms)
Repeat breathing exercise, close your eyes, relax,
feel prepared and ready
Walk the room: feel the space of your success
Greet your audience (Impact them)
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Know the background of your topic
Find out if there are any current / recent studies
Know if there is any influence or impact on society / environment / organization
Know the sources on which your research is
based