guidelines - arkansas democrat-gazette · 2020-05-27 · guidelines for opening razorback athletic...

5/27/2020

GUIDELINES FOR OPENING

RAZORBACK ATHLETIC VENUES

GUIDELINES FOR OPENING RAZORBACK ATHLETIC VENUES / PAGE 2

5/27/2020

GENERAL HEALTH GUIDELINES ........................................................... 3

PREPARATION FOR RETURN............................................................... 4

GENERAL ............................................................................ 4

CLEANING ........................................................................... 5

EQUIPMENT & SUPPLIES ........................................................ 6

HVAC, PLUMBING, ELECTRICAL ............................................... 7

TURF & GROUNDS ................................................................. 8

PHASED APPROACH ......................................................................... 9

SPORT GROUP ASSIGNMENTS ............................................................. 10

PHASE I ......................................................................................... 11

AREAS INCLUDED ................................................................. 11

OVERVIEW & ADDED MEASURES ............................................... 12

CLEANING PROTOCOLS ............................................... 13

PRE-SCREENING ...................................................... 14

EDUCATIONAL REQUIREMENTS ..................................... 15

COACHES & STAFF ..................................................... 16

STUDENT-ATHLETES .................................................. 18

VENUE SPECIFIC GUIDELINES .................................................. 19

BARNHILL TRAINING ROOM ......................................... 19

BARNHILL REHAB ROOM ............................................. 19

BASKETBALL PERFORMANCE TRAINING ROOM ................. 19

BASKETBALL PERFORMANCE WEIGHT ROOM ................... 19

FRED SMITH FOOTBALL CENTER TRAINING ROOM ................ 20

FRED SMITH FOOTBALL CENTER WEIGHT ROOM ................... 20

SUTTON WEIGHT ROOM .................................................. 20

ROUTE MAPS & SCREENING LOCATIONS ........................................ 21

BARNHILL ARENA ......................................................... 21

BASKETBALL PERFORMANCE CENTER ................................ 22

FRED SMITH FOOTBALL CENTER 1ST FLOOR ....................... 23

FRED SMITH FOOTBALL CENTER 2ND FLOOR ....................... 24

SUTTON WEIGHT ROOM 1st FLOOR ................................... 25

SUTTON WEIGHT ROOM 2nd FLOOR ................................... 26

PHASE II ............................................................................................ 27

AREAS INCLUDED ..................................................................... 27

PHASE III ........................................................................................... 28

AREAS INCLUDED ..................................................................... 28

APPENDIX I ........................................................................................ 29

SIGNAGE ................................................................................ 29

SOCIAL DISTANCE MARKINGS ..................................................... 30

TABLE OF CONTENTS


5/27/2020

GENERAL GUIDELINES

WASH HANDS often

Avoid touching eyes, nose, and mouth

https://www.cdc.gov/handwashing/

AVOID CLOSE CONTACT

Maintain at least 6’ distance between yourself and other people

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/social-distancing.html

COVER your mouth and nose with a cloth face cover when unable to socially distance

COVER coughs and sneezes

CLEAN AND DISINFECT frequently touched surfaces daily

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/disinfecting-your-home.html

The University of Arkansas Department of Intercollegiate Athletics will adhere to all Federal, State, University, NCAA, and SEC guidelines

as it relates to the re-opening of all sport venues. These guidelines, as set by the CDC, should be followed at all times.

https://www.cdc.gov/handwashing/

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/social-distancing.html

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/disinfecting-your-home.html


5/27/2020

PREPARATION FOR RETURN

GENERAL

The following preparations are ongoing or have been completed for the safe return of Student-Athletes to campus

• Development of Student-Athlete Return to Campus Plan

• Reviewed by Arkansas Department of Health, UAMS Medical Advisors, and Department of Athletics Team Physicians Group

• Development of Staff Return to Office Plan

• Distributed Q&A document to student-athletes and their parents/guardians

• Provided Zoom call opportunities for student-athletes and their parents/guardians to ask further questions

• Scheduling mandatory physicals for student-athletes as they return to campus

• Additional cleaning and disinfecting measures detailed in the next several pages

• Development and placement of Covid-19 recommended signage


5/27/2020

FACILITY PREPAREDNESS Below are the current and ongoing measures Arkansas Athletics has in place to ensure safe and sanitized facilities. These measures will

be ongoing and continue throughout all three phases of this plan

CLEANING

At the onset of the work from home order for campus, Building Services expedited a manual, labor intensive “deep” cleaning.

Included was:

• Disinfecting wiping of all high frequency touch points and all high traffic areas as well as all of the surfaces within those spaces

• Electrostatic non-mechanical disinfecting

• Mandatory dormancy period of 96-168 hours

Early research has demonstrated that the virus ‘s survival depends on the type of surface it lands on. The live virus can survive varying times depending on the material.

• Glass – 5 days • Wood – 4 days • Plastic & Stainless-steel – 3 days • Cardboard – 24 hours. • Copper – 4 hours

• Door tags posted on all office spaces indicating space has been cleaned and disinfected

• Status of door tags checked on a daily basis and spaces re-cleaned and disinfected if tag is removed

• All employees cleaning and disinfecting venues have access to PPE (such as masks, gloves, eye protection) as needed and follow requirements for hand washing and social distancing


5/27/2020



EQUIPMENT

SUPPLIES

The American Chemistry Council's (ACC) Center for Biocide Chemistries (CBC) has compiled a list of products that have been pre-approved by the U.S. Environmental Protection Agency (EPA) for use against emerging enveloped viral pathogens and can be used during the 2019 novel coronavirus (COVID-19) outbreak. The U of A Building Services unit has implemented use of 2-3 approved products from the list to execute the safe environment cleaning plan. A full list of EPA approved products can be found here:

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

The University of Arkansas is utilizing

• Detco Industries Germ-A-Cide 64 (EPA #47371-131-58111)

• Georgia-Pacific Professional Gen2 High-Frequency Use Touchless Foam Sanitizer Dispensers

• Wagner Flexio Series Electric Sprayers

• Victory VP300ES Electrostatic Handheld Sprayer

• Victory VP200ES Electrostatic Backpack Sprayer

What is Electrostatic Disinfecting and How Does it Work?

Electrostatic disinfecting is a way of quickly and evenly coating a surface with a

disinfecting solution. This is done by using an electrostatic applicator that gives a

negative charge to the disinfecting solution as it exits the nozzle. The charged

molecules will repel each other, meaning they will be an even distance from each

other, but will be attracted to the surface they are applied to. The charged parti-

cles have a charge strength greater than gravity allowing them to directionally

target a selected surface very quickly providing near immediate room reentry.



5/27/2020



HVAC

PLUMBING

ELECTRICAL

Since buildings may have been shut down with little warning and preparation, a best practice is to thoroughly inspect for any damage or issues caused by the vacancy. The physical condition and operation of equipment and services supporting the building also should be assessed. Items that are included are: • Mechanical Systems • Water Systems Chilled/condenser water: open/closed loops • Water features • Conveyances • Potable water: flush faucets • Fire Life Safety Systems • Ensure open site drains are inspected and traps are primed Arkansas Athletics’ technicians have maintained the daily operation of each building by incorporating schedules while continuously performing the preventative maintenance required. This approach versus a total system shutdown assisted with the exercising of all HVAC units, hot and cold water loops etc. By maintaining this approach, it will prevent the need for dry starting any systems and/or additional maintenance steps related to full sys-tem start ups. • All Technicians have access to PPE (such as masks, gloves, eye protection and coveralls) as needed and will follow requirements for hand wash-

ing and social distancing will be followed

• The coils (Condenser/Evaporators) at HVAC units supplying office and common areas have undergone or will undergo further sanitation with a “Sniper” disinfectant. https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

• All general preventive maintenance (PMs), greasing, belt inspection, damper cleanliness, drain pans, return grills, condenser fans etc. will be assessed for cleanliness and any deviations to proper operations will be addressed as needed

In the days/week before venues are brought back to occupancy

• HVAC units will be turned on to “Occupied Mode” and run for a 3 day period at elevated temperatures as an additional “kill step” • This step was performed initially 2 weeks after the shutdown and prior to unit disinfecting • Operate HVAC systems with additional outside air movement to infuse a higher volume of fresh air • Chiller towers, boilers, hot/cold water loops will all be shocked with additional chemicals as an added precaution



5/27/2020



TURF

GROUNDS

All artificial turf surfaces venues have been pre cleaned, and will receive an application 2-5 days before first use. Frequencies will be determined as usages are established.

Artificial turf surfaces are treated with a concentered deodorizer/disinfectant (ProGienics* or similar product )based on venue usage and need. Applications take a range of 1.5-5 hours to apply, the frequency and volume will be adjusted accordingly.

Estimated times to brush surface, tank mix, and apply treatment

• Walker Indoor – 4.5 hrs (Phase II or III)

• Walker Outdoor – 5 hrs (Phase I)

• Fowler Indoor 3.5 hrs (Phase II or III)

• Bogle indoor 1.5 hrs (Phase II or III)

*ProGienics is effective against the following: Acinelobactor baumannii, Bordetella bronchispetica, Campylobacter jejuni, Enterococcus faecalis, Escherichia coli 0157:H7, Vancomycin Resistant Enterococcus faecalis (VRE), Escherinchia coli, Klebsiella pneumoniea, Listeria monocytogenes, Pseudomonas aeruginosa, Salmonella enterica, Shigella dysenteriae, Staphylococcus aureus, Community associated Methicillin resistant Staphylococcus aureus CA MRSA, Staphylococcus aureus Methicillin resistant, Vancomycin Intermediate resistant Staphylococcus aureus VISA, Streptococcus salivarius, Avian Influenza A H5N1 virus, Avian Influenza A H9N2/Turkey/Wisconsin virus, Hepatitis B Virus (HBV), Hepatitis C Virus (HCV), Herpes Simplex virus Type 1, Human Coronavirus, Influenza A2/Japan virus, Influenza A H1N1 virus, Norovirus Norwalk-like virus, HIV-1

5/27/2020

PHASED

APPROACH


5/27/2020

SPORT GROUP ASSIGNMENTS In line with State of Arkansas health protocols, student-athletes will be permitted to use on-campus athletic facilities

consistent with the schedule outlined below for groups based on his/her specific sport. Dates for the return of each

Student-Athlete group will be determined by decisions made by the SEC and other applicable health directives.

Date: June 8

Group I – Men’s and Women’s Cross Country, Football, Soccer, Volleyball, Men’s Basketball and Women’s

Basketball

Tentative Date: June 22

Group II – Gymnastics, Swimming & Diving, Men’s and Women’s Track & Field (winter sports)

Tentative Date: June 29

Group III – Incoming Freshmen (Fall Sports, Men’s Basketball, & Women’s Basketball)

Tentative Date: July 6

Group IV—Baseball, Men’s and Women’s Golf, Men’s and Women’s Tennis and Softball (spring sports)


5/27/2020

OPEN

• Weight Rooms

• Sutton (Bev Lewis Center), Fred Smith Football Center, & Basketball Performance Center

• Walker Outdoor (Conditioning Only)

• Training Rooms

• Barnhill Arena, Fred Smith Football Center & Basketball Performance Center

PHASE I PHASE II PHASE III

REMAINING CLOSED

• Competition Spaces

• Practice Areas

• Locker Rooms

• Student-Athlete Lounges

• Hydrotherapy Areas

• Equipment Rooms


5/27/2020

OVERVIEW & ADDITIONAL SAFETY MEASURES • Spaces will only be available to current Student-Athletes

• All general guidelines should continue to be followed

• Social distancing, hand washing, wearing face mask etc.

• Additional cleaning and sanitizing protocols in place

• Removal of fueling and beverage offerings in these spaces

• Fueling options and locations will be communicated by Nutrition Staff

• Scheduling/appointment procedures with appropriate staff member

• Reduced capacity in permitted areas

• Following Governor’s guidance for health clubs (12x12; 144sq.ft./person)

• Entry screening

• Entry/Exit control eliminating cross-traffic

• Route mapping to eliminate usage of common and public areas adjacent to permitted areas

• Signage and floor markings installed to encourage social distancing



5/27/2020

Pre clean/Post occupancy cleaning: • Wipe all high touch areas daily

• Light switches • Door knobs • Desks • Faucets, toilet flush handles, etc.

• Additional hand sanitizing locations in key areas including screening, entry, and exit

• Install toilet seat covers and dispensers in restrooms

• Fog weight and training rooms daily with Germ-A-Cide 64 (EPA #47371-131-58111) using either a Victory VP300ES backpack sprayer or a Victory VP200ES handheld sprayer

• Supplies will be checked nightly and restocked as needed

In—session cleaning: • Strategically placed hand sanitizing dispensing stations in weight and training rooms

• Provide disinfectant wipes for performance staff and student-athletes

• Provide spray bottles of Germ-A-Cide 64 for performance staff and student-athletes

• Keep five gallon mixing jugs of Germ-A-Cide 64 RTU adjacent to weight and training rooms for re-filling bottles and sprayers

• For additional supplies, put in a Hog-It to Custodial at hogit.uark.edu

PHASE I PROTOCOLS

CLEANING


hogit.uark.edu


5/27/2020

Screening procedures:

Anyone entering a training room or weight room space during occupancy in Phase I will be screened for possible

illness. The screening procedure will be documented and consist of the following items:

• Temperature • Daily symptoms check through Teamworks (All Student-Athletes must download Teamworks App)

If temperature is at or above 100.4 and/or they report any symptoms they will not be allowed entrance to the facility

and a consultation with your team medical staff will be arranged in an designated isolated area.

A Covid-19 Response Team consisting of various medical professionals, athletic department trainers, and staff has been set up to review data/information as it comes to the department. The Response Team will utilize that data to inform decisions/actions of the department and to communicate with campus and state health officials relative to Covid activity within the Athletics Department.

IF YOU HAVE SYMPTOMS, STAY HOME AND CONTACT YOUR ATHLETIC TRAINER

PHASE I PROTOCOLS

PRE

SCREENING



5/27/2020

• Student-athletes will be required to watch an educational video presenting the new COVID-19 protocols in place for all athletic facilities.

• Student-athletes will be required to acknowledge that they reviewed an educational document provided through Teamworks

• Student-athletes will also be required to attend an educational session prior to their first voluntary workout/training room visit

PHASE I PROTOCOLS

EDUCATIONAL

REQUIREMENTS



5/27/2020

• Conduct introductory/educational sessions for all approved Student-Athletes prior to first workout

• Adhere to capacity limitations in spaces at all times

• Ensure equipment, including dumbbells and barbells, are wiped after each use

• Enforce social distancing guidelines at all times

• 6’ between persons; 12’ between persons during workouts

• Follow route mapping for entry/exit into the facility

• Complete a screening procedure prior to entering a training or weight room

• Mask or face covering must be worn at all times in training and weight rooms during occupancy

• Conduct a thorough post-session cleaning and disinfecting prior to the start of any new training sessions

• No weight room access outside of scheduled operating hours

• See venue specific guidelines & route maps to follow at each facility

PHASE I PROTOCOLS

COACHES

STAFF



5/27/2020

• Mandatory physical prior to first workout for all Student-Athletes

• Completion of all educational requirements prior to first workout

• Mask or face covering must be worn when entering and exiting a facility, and in training rooms at all times

• Mask may only be removed during a workout session

• Storage area for mask and other personal items will be provided

• Schedule your workout, training session ahead of time with the proper coach or staff member

• Follow entry and screening procedures into the facility

• Exit through appropriate path once completed with workout or training session

• Adhere to all social distancing guidelines at all times

• 6’ between persons; 12’ between persons during workouts

• Wipe equipment, including dumbbells and barbells, after each use

• Do not share food, drinks, clothing, towels or other personal items

• Wash hands or use hand sanitizer upon entering and exiting weight and training room areas

• See venue specific guidelines and route mapping

IF YOU HAVE SYMPTOMS, STAY HOME AND CONTACT YOUR ATHLETIC TRAINER

PHASE I PROTOCOLS

STUDENT—

ATHLETES


5/27/2020

VENUE SPECIFIC

GUIDELINES PHASE I


5/27/2020

FACILITY

MAX

CAPACITY

DAYS

TIMES

MASK

REQUIRED

BEVERAGES/

REFUEL

ADDITIONAL GUIDELINES

BARNHILL

TRAINING ROOM

4

USING EVERY

OTHER TABLE

SUM 1

SUM 2

7:00A—3P

7:00A-3P

SA’s & Staff

At all times

No Food &

Beverage

• No extra gear, bags, equipment than what is

absolutely needed at a particular time

• Hydrocollator covers can be used but must be laundered after each use

• Women’s locker room will be used as an unisex restroom

BARNHILL

REHAB ROOM

4

1

OFFICE AREA

SUM 1

SUM 2

7:00A—3P

7:00A-3P

SA’s & Staff

At all times

No Food &

Beverage

• NO AlterG access due to proper disinfecting difficulty

BASKETBALL

PERFORMANCE

CENTER

TRAINING ROOM

7

USING EVERY

OTHER TABLE

BB—M,W,F

BSB—T, TH

7A—3P

SA’s & Staff

At all times

No Food &

Beverage

• Student Athletes will be treated on treatment

tables separated by an empty table

• Modalities and rehab equipment must be

cleaned prior to each use

BASKETBALL

PERFORMANCE

CENTER

WEIGHT ROOM

7

BB—M,W,F

BSB—T, TH

7A—3P

SA’s: Entry/

Exit Only

Staff:

At all times

SA’s to provide

their own

No re-fills

Conditioning Days:

• Attempt will be made to do most conditioning

outdoors

• Weather permitting, we will promote air

circulation by opening backdoors of the weight

room


5/27/2020

FACILITY

MAX

CAPACITY

DAYS

TIMES

MASK

REQUIRED

BEVERAGES/

REFUEL

ADDITIONAL GUIDELINES

FRED SMITH

FOOTBALL CENTER

TRAINING ROOM

10

USING EVERY

OTHER TABLE

M,T, TH, FR

9A—4:30P

SA’s & Staff

At all times

No Food &

Beverage

• Only 2 people will be allowed in the rehab area

• Scheduling of appointments in coordination with

lift groups

• Waiting “bullpen” with chairs adequately spaced

can be utilized if needed

FRED SMITH

FOOTBALL CENTER

WEIGHT ROOM

20

UPSTAIRS

20

DOWNSTAIRS

M,T, TH, FR

9A—4:30P

SA’s: Entry/

Exit Only

Staff:

At all times

SA’s to provide

their own

No re-fills

• No access to turf. Warm up area in weight room

only

• Possibly make sure roommates are in same lift

groups

• Since S-A will not have access to equipment

room or laundry we would not require them to

wear team issued gear

SUTTON

WEIGHT ROOM

(BEV LEWIS CENTER)

15

SUM 1

SUM 2

7:00A—3P

7:00A-3P

SA’s: Entry/

Exit Only

Staff:

At all times

SA’s to provide

their own

No re-fills

• No extra gear or bags allowed in this space ex-cept the personal water bottle

• Single stall restroom will be available as a uni-sex restroom

• One athlete per rack – only using the front side of the racks

• One athlete per bench (8 feet apart)


5/27/2020

BARNHILL ARENA ROUTE MAP & SCREENING LOCATION


5/27/2020

BASKETBALL PERFORMANCE CENTER

ROUTE MAP & SCREENING LOCATION


5/27/2020

FRED SMITH CENTER ROUTE MAP & SCREENING LOCATION 1ST FLOOR


5/27/2020

FRED SMITH CENTER ROUTE MAP & SCREENING LOCATION 2nd FLOOR


5/27/2020

SUTTON WEIGHT ROOM (BEV LEWIS CENTER)

ROUTE MAP & SCREENING LOCATION 1st FLOOR


5/27/2020

SUTTON WEIGHT ROOM (BEV LEWIS CENTER)

ROUTE MAP & SCREENING LOCATION 2nd FLOOR


5/27/2020


Groups I, II, III, & IV will be notified individually when to advance to Phase II.

OPEN

• Additional Training Rooms

• Competition Spaces

• Practice Areas

REMAINING CLOSED

• Locker Rooms



• Equipment Rooms

DATE TBD


5/27/2020


OPEN

All Athletic Spaces including:

• Locker Rooms



• Equipment Rooms

Groups I, II, III, & IV will be notified individually when to advance to Phase III.

DATE TBD


5/27/2020

APPENDIX I—SIGNAGE


5/27/2020

APPENDIX I—SOCIAL DISTANCE MARKINGS

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