guidelines for applicants (1)

7/23/2019 Guidelines for Applicants (1)

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Contracting Authority: European Commission

Civil Society Organisations and Local Authorities (CSO-LA)

Guidelines

for grant applicants

udget line !" #! #$ #%

&eference: EuropeAid'"%$$'**'AC+',*

*eadline for sumission of Concept note: #. ,ay !#"/

Guidelines !#". CSO-LA


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NOTICE

Notice

+his is a restricted Call for 0roposals1 2n the first instance3 only Concept 4otes must e sumitted forevaluation1 +hereafter3 applicants 5ho have een pre-selected 5ill e invited to sumit a 6ull Application

6orm1 After the evaluation of the 6ull Applications3 an eligiility chec7 5ill e performed for those 5hich

have een provisionally selected1 Eligiility 5ill e chec7ed on the asis of the supporting documents

re8uested y the Contracting Authority and the signed 9*eclaration y the Applicant sent together 5ith the

application1


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Table of contents

1. CIVIL SOCIETY ORGANISATIONS AND LOCAL AT!ORITIES 4

"#"# $ac%groun#######################################################################################################################################'

"#(# Ob)ecti*es of the +rogra,,e an& +riority issues############################################################################-

"#.# /inancial allocation +ro*i&e& by the contracting authority############################################################-2. RLES /OR T!IS CALL /OR 0RO0OSALS 7

(#"# Eligibility criteria############################################################################################################################### 1

2.1.1. Eligiility of applicants (i1e1 applicant and co-applicant(s))11111111111111111111111111111111111111111111111111111111111111;

2.1.2. Affiliated entities11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111$

2.1.3. Associates and Contractors11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111"#

2.1.4. Eligile actions: actions for 5hich an application may e made11111111111111111111111111111111111111111111111111111"#

2.1.5. Eligiility of costs: costs that can e included111111111111111111111111111111111111111111111111111111111111111111111111111111111"%

(#(# !o2 to a++ly an& the +roce&ures to follo2####################################################################################"-

2.2.1. Concept 4ote content11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111"

2.2.2. policy orientation1 +he Agenda for Change Communication

(Octoer !#""3 Council Conclusions in ,ay !#"!)"sets out a more strategic E> approach to reducing

poverty1 2t provides the policy direction for E> development cooperation y proposing a concentration of

" +he Agenda for Change (!#""): http:''eur-le?1europa1eu'Le?>riServ'Le?>riServ1do@

uriCO,:!#"":#%;:624:E4:0*6B

Council Conclusions (!#"!):


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development cooperation around t5o main pillars: i) human rights3 democracy and good governanceB and ii)

inclusive and sustainale gro5th for human development1

+he Septemer !#"! Communication 9+he &oots of *emocracy and sustainale development: Europe=s

engagement 5ith civil society in e?ternal relations3 adopted in Septemer !#"! and endorsed y the Council

of the European >nion in Octoer !#"!3 recommends an enhanced and more strategic E> engagement 5ith

CSOs in developing3 enlargement and neighourhood countries3 5ith a particular focus on local civil society

organisations1 An empo5ered civil society is valued as a crucial component of any democratic system and asan asset in itself1

6reedom of e?pression3 media freedom and pluralism are fundamental values of the European >nion1 +he

6oreign Affairs Council of "! ,ay !#". adopted the te?t of the =E> Guidelines on 6reedom of E?pression

Online and Offline3 pursuant to the relevant tas7 under the Action 0lan on uman &ights and *emocracy= !1

6ree3 diverse and independent media are essential in any society to promote and protect freedom of opinion

and e?pression and other human rights1 +he media play important role in ensuring transparency and

accountaility and have an impact on pulic opinion and on participation of citiDens in and the contriution

of citiDens to the decision ma7ing processes1 y facilitating the free flo5 of information and ideas on matters

of general interest3 and y ensuring transparency and accountaility3 independent media constitute one of the

cornerstones of a democratic society1

1.2.OBJECTIVESOFTHEPROGRAMMEANDPRIORITYISSUES

+he global ob)ecti*eof this Call for 0roposals is to promote participation of civil society and free competent

media to contriute to the country=s democratic reform and sustainale development on national and local

level in enhanced cooperation 5ith local authorities1

+he s+ecific ob)ecti*e 9s: of this Call for 0roposals is'are:

") +o promote freedom of e?pression and free and competent media3 in particular reform of pulic

roadcasters3 to positively contriute to improved governance3 social accountaility and media literacy

among the pulic over the long term1

!) +o strengthen the involvement of civil society actors in supporting3 developing and monitoring activities

promoting media freedom3 in particular of national regulatory odies1

%) +o promote increased access of the population to asic social services3 in particular targeting 5omen and

children from vulnerale groups3 y supporting initiatives and cooperation et5een civil society and local

authorities1

1.3. FINANCIALALLOCATIONPROVIDEDBYTHECONTRACTINGAUTHORITY

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! http:''5551consilium1europa1eu'uedocs'cms*ata'docs'pressdata'E4'foraff'".!/.1pdf


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+he overall indicative amount made availale under this Call for 0roposals is E>& "3!/#3###1##1 +he

Contracting Authority reserves the right not to a5ard all availale funds1

SiDe of grants

Any grant re8uested under this Call for 0roposals must fall et5een the follo5ing minimum and ma?imum

amounts1 :

minimum amount: E>& //#3###1##

2n e?ceptional and duly Fustified cases3 grants of less than E>& //#3###1## may e accepted1

ma?imum amount: E>& !/3###1##

Any grant re8uested under this Call for 0roposals must fall et5een the follo5ing minimum and

ma?imum percentages of total eligile costs of the action:

6or CSO applicants estalished in &epulic of ,oldova (see also Section !1"1/) :

,inimum percentage: /# of the total eligile costs of the action1

,a?imum percentage: # of the total eligile costs of the action

6or CSOs estalished in a ,emer State of the European >nion or states and contracting parties to the

Agreement on the European Economic Area (see also Section !1"1/)1 :

,inimum percentage: /# of the total eligile costs of the action1

,a?imum percentage: ;/ of the total eligile costs of the action

+he alance (i1e1 the difference et5een the total cost of the action and the amount re8uested from the

Contracting Authority) must e financed from sources other than the European >nion udget or the

European *evelopment 6und%1

%nion financing

must e understood as referring to European *evelopment 6und financing1


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(# RLES /OR T!IS CALL /OR 0RO0OSALS

+hese guidelines set out the rules for the sumission3 selection and implementation of the actions financed

under this Call3 in conformity 5ith the 0ractical Guide3 5hich is applicale to the present call (availale on

the 2nternet at this address: http:''ec1europa1eu'europeaid'prag'document1do@localeen)11

1 ELIGIBILITYCRITERIA

+here are three sets of eligiility criteria3 relating to:

(") the actors:

+he a++licant3 i1e1 the entity sumitting the application form (!1"1")3

if any3 its co;a++licant9s: (2here it is not s+ecifie& other2ise the a++licant an& its co;

a++licant9s: are hereinafter )ointly referre& as the


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2n 0art A3 section % of the grant application form (9*eclaration y the applicant)3 the applicant must

declare that the applicant himself3 the co-applicant(s) and affiliated entity(ies) are not in any of these

situations1

+he applicant must act 5ith at least ! co-applicant(s)1 2f a5arded the Grant contract3 the applicant 5ill

ecome the eneficiary identified as the Coordinator in anne? E%h" (Special Conditions)1 +he

Coordinator is the main interlocutor of the Contracting Authority1 2t represents and acts on ehalf of any

other co-eneficiary (if any) and coordinate the design and implementation of the Action1

Co;a++licant9s:

Co-applicant(s) participate in designing and implementing the action3 and the costs they incur are

eligile in the same 5ay as those incurred y the applicant1

Co-applicant(s) must satisfy the eligiility criteria as applicale to the applicant himself1

2n addition to the categories referred to in section !1"1"3 the follo5ing are ho5ever also eligile: Local

Authorities (LA) or associations of Local Authorities.constituted in accordance 5ith the legislation in

force of the country concerned1

Co-applicant(s) must sign the ,andate in 0art section . of the grant application form1

2f a5arded the Grant contract3 the co-applicant(s) 5ill ecome eneficiaries in the Action (together 5ith the

Coordinator)1

2.1.2 Affiliated entities

Affiliated entity(ies)

+he applicant and its co-applicant(s) may act 5ith affiliated entity(ies)

Only the follo2ing entities ,ay be consi&ere& as affiliate& entities to the a++licant an&>or to co;

a++licant9s:?

Only entities having a structural lin7 5ith the applicants3 in particular a legal or capital lin71

+his structural lin7 encompasses mainly t5o notions:

(i) Control3 as defined in *irective !#"%'%.'E> on the annual financial statements3 consolidated

financial statements and related reports of certain types of underta7ings:

Entities affiliated to a eneficiary may hence e:

- Entities directly or indirectly controlled y the eneficiary (daughter companies or first-tier

susidiaries)1 +hey may also e entities controlled y an entity controlled y the eneficiary

(granddaughter companies or second-tier susidiaries) and the same applies to further tiers of

controlB

- Entities directly or indirectly controlling the eneficiary (parent companies)1 Li7e5ise3 they

may e entities controlling an entity controlling the eneficiaryB

- Entities under the same direct or indirect control as the eneficiary (sister companies)1

. +he term Hassociation of Local AuthoritiesH includes net5or7s of associations of Local Authorities: a group

of associations 5ith a permanent representative ody estalished as an autonomous organisation in

accordance 5ith the la5s in force in the country concerned1 2t must comply 5ith all the eligiility criterialaid do5n3 and must e ale to assume full contractual responsiility for the actions underta7en3 ased on a

mandate from the memers of the net5or71 +he net5or7 must have the capacity to manage an action of the

scale of that 5hich is eing proposed1


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(ii) ,emership3 i1e1 the eneficiary is legally defined as a e1g1 net5or73 federation3 association in 5hich

the proposed affiliated entities also participate or the eneficiary participates in the same entity (e1g1

net5or73 federation3 association) as the proposed affiliated entities1

+he structural lin7 shall as a general rule e neither limited to the action nor estalished for the sole purpose

of its implementation1 +his means that the lin7 5ould e?ist independently of the a5ard of the grantB it should

e?ist efore the call for proposals and remain valid after the end of the action1

y 5ay of e?ception3 an entity may e considered as affiliated to a eneficiary even if it has a structural lin7

specifically estalished for the sole purpose of the implementation of the action in the case of so-called Isole

applicantsJ or Isole eneficiariesJ1 A sole applicant or a sole eneficiary is an entity formed y several

entities (a group of entities) 5hich together comply 5ith the criteria for eing a5arded the grant1 6or

e?ample3 an association is formed y its memers1

"


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Associates

Other organisations may e involved in the action1 Such associates play a real role in the action ut may not

receive funding from the grant3 5ith the e?ception of per diem or travel costs1 Associates do not have to meet

the eligiility criteria referred to in section !1"1"1 Associates must e mentioned in 0art section K

9Associates of the Applicant participating in the Action K of the Grant Application 6orm1

Contractors

+he grant eneficiaries and their affiliated entities are permitted to a5ard contracts1 Associates or affiliated

entity(ies) cannot e also contractors in the proFect1 Contractors are suFect to the procurement rules set out

in Anne? 2 to the standard grant contract1

2.1.4 Eligible actions: actions for which an application ay be ade

*efinition:

An action is composed of a set of activities1

*uration

+he initial planned duration of an action may not e lo5er than !. months nor e?ceed .$ months1

Sectors or themes

See "1!1 OFectives of the 0rogramme and 0riority 2ssues1

Location

Actions must ta7e place in the &epulic of ,oldova3 including the region of +ransnistria1

+ypes of action

An eligile action must constitute a proFect M a self-contained operation consisting of coherent sets ofactivities 5ith clearly defined oFectives in line 5ith the oFectives and priorities listed under section "1!1

0riority 5ill e given to supporting CSOs from partner countries in order to strengthen their capacity3 in line

5ith the overall oFectives of the 0rogramme1 0riority 5ill e also given to Foint activities 5ith pulic

roadcasters and local pulic authorities and actions including su-granting1 All actions supported have to

include an element of capacity uilding for local CSO and'or LA1

+he follo5ing types of action are ineligile:

actions concerned only or mainly 5ith individual sponsorships for participation in 5or7shops3

seminars3 conferences and congressesB

actions concerned only or mainly 5ith individual scholarships for studies or training coursesB

+ypes of activity

Activities supporting reform of pulic roadcasters and monitoring 5or7 and activities of3 in

particular3 national regulatory odies1

Activities for improving dialogue3 Foint activities and net5or7ing et5een different actors li7e: civil

society3 media3 decision-ma7ers and pulic authorities3 on the issues and priorities of this call for

proposals

Activities enhancing enaling environment and uilding capacity of civil society organisations toactively contriute to democratic reform on the issues and priorities of this call for proposals3 among

others through consortium-uilding 5ith 4GOs at a local level and sustainale partnerships 5ith the

private sector and pulic authorities


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Activities promoting transparency and accountaility in pulic matters

2nnovative a5areness raising activities to increase pulic media literacy and stimulate pulics=

demand of 8uality Fournalism

Activities increasing cooperation et5een Fournalists3 their groups and civil society organisations for

enefiting investigative Fournalism on pulic matters

Activities promoting free pluralist media and professional and ethical Fournalism

Evidence ased advocacy on the issues and priorities of this call for proposals

*evelopment of Foint innovative activities 5ith local authorities to support health and'or social

sector related initiatives to respond to population needs3 reaching especially 5omen and children

from vulnerale groups of the society1 +o avoid to create parallel structures and overlapping 5ith

pulic authorities service providers3 CSO activity has to e carried out in a multi-actor partnership

approach (including outsourcing schemes 5here pulic authorities share selected functions and tas7s

5ith CSOs and the private sector) and design activities in an institution-uilding logic of state

institutions1 0articipation in policy dialogue in the social sector and the stimulation of populations

demand of 8uality service delivery of pulic authorities is supported1

6urther to these sectors3 themes and activities3 priority 5ill e given to

Actions involving su-granting

Actions that demonstrate a national impact

N Actions that involve grass-roots3 community-ased and umrella organisations

N Actions that reach rural and'or remote areas

N Actions that involve vulnerale groups (elderly people3 5omen3 people 5ith disailities3 migrant

communities3 minorities)

N Actions 5ith pilot interventions and development of est practices

Su-granting through the selection modality of a call for proposals is encouraged in the conte?t of this call to

allo5 small actors to contriute to community-ased development and to etter respond to their needs1

6or each activity assigned y su-granting a specific narrative and financial report anne?ed to the grantcontract activity reports is re8uired1

+he su-grant a5arded y the eneficiary is suFect to prior approval of the Contracting Authority1

+he eligiility re8uirements for the su-grantees remain the same as for the applicants (see !1"1"1)

+he potential su-grantee may not participate in calls for proposals or e a5arded grants if it is in any of the

situations listed in Section !1%1% of the 0ractical GuideB

+he cost eligiility of the costs must e the same than in !1"1/1 and that of the actions the same than in !1"1.B

e?cept the duration1 +he initial planned duration of an action may not go eyond the end of the period of

implementation of the grant1

+he eneficiary has to evaluate follo5ing the principles of transparency3 fairness and non-discrimination3

5hich should e reflected in the selection criteria in a Fustifiale and 5ell documented manner1 +he


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evaluation process of su-grantees must e 5ell documented and is suFect to prior approval y the

Contracting Authority (including the evaluation grid)1 A memer of the E> delegation has to participate in

the evaluation committee as oserver1 +he contracting process has to e 5ell documented and is suFect to

prior approval from the Contracting Authority1

6inancial support to third parties/

Applicants may propose financial support to third parties1

Applicants may propose financial support to third parties in order to help achieving the oFectives of the

action1

+he ma?imum amount of financial support per third party is E>& # ###1

>nder this Call3 financial support to third parties may not e the main purpose of the action1

2n compliance 5ith the present guidelines and notaly of any conditions or restrictions in this section3

applicants should define mandatorily in section !1"1" of the grant application form:

(i) the oFectives and results to e otained 5ith the financial support

(ii) the different types of activities eligile for financial support3 on the asis of a fi?ed list

(iii) the types of persons or categories of persons 5hich may receive financial support

(iv)the criteria for selecting these entities and giving the financial support has to e through a call for

proposals

(v) the criteria for determining the e?act amount of financial support for each third entity3 and

(vi) the ma?imum amount 5hich may e given1

2n all events3 the mandatory conditions set aove for giving financial support (points (i) to (vi)) have to e

strictly defined in the contract as to avoid any e?ercise of discretion1

isiility

+he Applicants must ta7e all necessary steps to pulicise the fact that the European >nion has financed or

co-financed the Action1 As far as possile3 actions that are 5holly or partially funded y the European >nion

must incorporate information and communication activities designed to raise the a5areness of specific or

general audiences of the reasons for the action and the E> support for the action in the country or region

concerned3 as 5ell as the results and the impact of this support1

Applicants must comply 5ith the oFectives and priorities and guarantee the visiility of the E> financing

(see the Communication and isiility ,anual for E> e?ternal actions specified and pulished y theEuropean Commission at http:''ec1europa1eu'europeaid'funding'communication-and-visiility-manual-eu-

e?ternal-actionsen)1

4umer of applications and grants per applicants

+he applicant may not sumit more than one application(s) under this Call for 0roposals1

+he applicant may not e a5arded more than one grant(s) under this Call for 0roposals1

+he applicant may e a co-applicant or an affiliated entity in another application at the same time1

A co-applicant'affiliated entity may not sumit more than one application(s) under this Call for 0roposals1

A co-applicant'affiliated entity may not e a5arded more than one grant(s) under this Call for 0roposals1

/ +hese third parties are neither affiliated entity(ies) nor associates nor contractors1
http://ec.europa.eu/europeaid/funding/communication-and-visibility-manual-eu-external-actions_enhttp://ec.europa.eu/europeaid/funding/communication-and-visibility-manual-eu-external-actions_enhttp://ec.europa.eu/europeaid/funding/communication-and-visibility-manual-eu-external-actions_enhttp://ec.europa.eu/europeaid/funding/communication-and-visibility-manual-eu-external-actions_en


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A co-applicant'affiliated entity may e the applicant or an affiliated entity in another application at the same

time1

2.1.! Eligibility of costs: costs that can be incl"ded

Only 9eligile costs can e covered y a grant1 +he categories of costs that are eligile and non-eligile are

indicated elo51 +he udget is oth a cost estimate and an overall ceiling for 9eligile costs1

+he reimursement of eligile costs may e ased on any or a comination of the follo5ing forms:

actual costs incurred y the eneficiary(ies) and affiliated entity(ies)

one or more simplified cost options1

Simplified cost options may ta7e the form of:

unit costs?covering all or certain specific categories of eligile costs 5hich are clearly identified in

advance y reference to an amount per unit1

lu,+ su,s? covering in gloal terms all or certain specific categories of eligile costs 5hich are

clearly identified in advance1

flat;rate financing? covering specific categories of eligile costs 5hich are clearly identified in

advance y applying a percentage fi?ed e? ante1

+he amounts or rates have to e ased on estimates using oFective data such as statistical data or any other

oFective means or 5ith reference to certified or auditale historical data of the applicants or the affiliated

entity(ies)1 +he methods used to determine the amounts or rates of unit costs3 lump sums or flat-rates must

comply 5ith the criteria estalished in Anne? 3 and especially ensure that the costs correspond fairly to the

actual costs incurred y the Grant eneficiary(ies) and affiliated entity(ies)3 are in line 5ith their accounting

practices3 no profit is made and the costs are not already covered y other sources of funding (no doule

funding)1 &efer to Anne? for directions and a chec7list of controls to assess the minimum necessary

conditions that provide reasonale assurance for the acceptance of the proposed amounts1

+he applicant proposing this form of reimursement3 must clearly indicate in 5or7sheet no1" of Anne? 3

each heading'item of eligile costs concerned y this type of financing3 i1e1 add the reference in capital

letters to H>42+ COS+H (per month'flight etc)3 HL>,0S>,H or H6LA+ &A+EH in the >nit column1 (see

e?ample in Anne? )

Additionally in Anne? 3 in the second column of 5or7sheet no1!3 HPustification of the estimated costsH per

each of the corresponding udget item or heading the applicant must:

descrie the information and methods used to estalish the amounts of unit costs3 lump sums and'or

flat-rates3 to 5hich costs they refer3 etc1

clearly e?plain the formulas for calculation of the final eligile amount

identify the eneficiary 5ho 5ill use the simplified cost option (in case of affiliated entity3 specify

first the eneficiary)3 in order to verify the ma?imum amount per each eneficiary (5hich includes if

applicale simplified cost options of its affiliated entity(ies))

At contracting phase3 the Contracting Authority decides 5hether to accept the proposed amounts or rates on

the asis of the provisional udget sumitted y the applicant3 y analysing factual data of grants carried out

y the applicant or of similar actions and y performing chec7s estalished y Anne? 1

E?amples:- for staff costs: numer of hours or days of 5or7 Q hourly or daily rate pre-set according to thecategory of personnel concernedB- for travel e?penses: distance in 7m Q pre-set cost of transport per 7mB

numer of days Q daily allo5ance pre-set according to the countryB- for specific costs arising from the

organiDation of an event: numer of participants at the event Q pre-set total cost per participant etc1


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+he total amount of financing on the asis of simplified cost options that can e authorised y the

Contracting Authority for any of the applicants individually (including simplified cost options proposed y

their o5n affiliated entities) cannot e?ceed E>& #3###1## (the indirect costs are not ta7en into account)1

&ecommendations to a5ard a grant are al5ays suFect to the condition that the chec7s preceding the signing

of the contract do not reveal prolems re8uiring changes to the udget (such as arithmetical errors3

inaccuracies3 unrealistic costs and ineligile costs)1 +he chec7s may give rise to re8uests for clarification and

may lead the Contracting Authority to impose modifications or reductions to address such mista7es orinaccuracies1 2t is not possile to increase the grant or the percentage of E> co-financing as a result of these

corrections1

2t is therefore in the applicants interest to provide a realistic an& cost;effecti*e bu&get1

Eligile direct costs

+o e eligile under the Call for 0roposals3 costs must comply 5ith the provisions of Article ". of the

General Conditions to the Standard Grant Contract (see Anne? G of the Guidelines)1

Contingency reserve

+he udget may include a contingency reserve not e?ceeding /

of the estimated direct eligile costs1 2t canonly e used 5ith the +rior 2rittenauthorisationof the Contracting Authority1

Eligile indirect costs

+he indirect costs incurred in carrying out the action may e eligile for flat-rate funding3 ut the total must

not e?ceed ; of the estimated total eligile direct costs 1 2ndirect costs are eligile provided that they do not

include costs assigned to another udget heading in the standard grant contract1 +he applicant may e as7ed

to Fustify the percentage re8uested efore the contract is signed1 o5ever3 once the flat rate has een fi?ed in

the special conditions of the standard grant contract3 no supporting documents need to e provided1

2f any of the applicants or affiliated entity(ies) is in receipt of an operating grant financed y the E>3 it may

not claim indirect costs on its incurred costs 5ithin the proposed udget for the action1

Contriutions in 7ind

Contriutions in 7ind mean the provision of goods or services to a eneficiary(ies) or affiliated entity(ies)

free of charge y a third party1 As contriutions in 7ind do not involve any e?penditure for a eneficiary(ies)

or affiliated entity(ies)3 they are not eligile costs1

Contriutions in 7ind may not e treated as co-financing

o5ever3 if the description of the action as proposed includes contriutions in 7ind3 the contriutions have to

e made1

2neligile costs

+he follo5ing costs are not eligile:

dets and det service charges (interest)B

provisions for losses or potential future liailitiesB

costs declared y the eneficiary(ies) and financed y another action or 5or7 programme receiving

a >nion (including through E*6) grantB

purchases of land or uildings3 e?cept 5here necessary for the direct implementation of the action3 in

5hich case o5nership must e transferred to the final eneficiaries and'or local eneficiary(ies)3 at

the latest at the end of the actionB

currency e?change lossesB


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credit to third parties1

salary costs of the personnel of national administrations

1.4. HOWTOAPPLYANDTHEPROCEDURESTOFOLLOW

0rior registration in 0A*O& for this Call for 0roposals is oligatory1

0hase "@ conce+t note? &egistration in 0A*O& is oligatory for an applicant1

&egistration is optional though strongly recommended for:

co-applicant(s) and affiliated entity(ies)1

0hase (@ full +ro+osal? &egistration in 0A*O& is oligatory for all pre-selected applicants3 co-

applicant(s) and all their affiliated entity(ies)1

0A*O& is an on-line dataase in 5hich organisations register and update their data regularly3 through the

EuropeAid 5esite: http:''ec1europa1eu'europeaid'pador1

efore starting to register your organisation in 0A*O&3 please read the 9Ruic7 guide on the 5esite1 2t

e?plains the registration process1

2t is strongly recommended to register in 0A*O& 5hen you start drafting your proposal and not to 5ait until

Fust efore the deadline of sumission1

On the paper version of the proposal you must give your EuropeAid 2* (E2*)1 +o get this 2*3 your

organisation must enter 0A*O& to register3 save and 9sign certain oligatory data (the fields sho5n in

orange on each screen) and the related documents (see section !1.)1

o5ever3 if it is impossile for the organisation to register in 0A*O&3 it must sumit a Fustification proving

that this impossiility is general and eyond the control of the applicant and'or its affiliated entity(ies)1 2nsuch cases3 the applicants and'or affiliated entity(ies) concerned must complete the 90A*O& off-line form

attached to these Guidelines and send it y the sumission deadline3 together 5ith the application3 to the

address indicated in sections !1!1! and !1!11 +he registration in 0A*O& 5ill then e carried out y the

European Commission service in charge of the Call for 0roposals1 2f3 at a later stage3 the organisation 5ishes

to update its data itself3 it 5ill have to send an access re8uest to the 0A*O& helpdes71

All 8uestions related to registration in 0A*O& should e addressed to the 0A*O& helpdes7 at:

mailto:EuropeAid-2+-supportec1europa1eu1

2.2.1. Concept #ote content

Applications must e sumitted in accordance 5ith the Concept 4ote instructions in the Grant Application

6orm anne?ed to these Guidelines (Anne? A)1

Applicants must apply in English1

2n the Concept 4ote3 applicants must only provide an estimate of the amount of contriution re8uested from

the Contracting Authority and an indicative percentage of that contriution in relation to the total amount of

the Action1 Only the applicants invited to sumit a full application in the second phase 5ill e re8uired to

present a detailed udget1 +he elements outlined in the Concept 4ote may not e modified y the applicantin the full application form1 +he E> contriution may not vary from the initial estimate y more than !# 1

Applicants are free to adapt the percentage of co-financing re8uired 5ithin the minimum and ma?imum
mailto:[email protected]:[email protected]


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amount and percentages of co-financing3 as laid do5n in these Guidelines in section "1%1 O5n contriutions

y the applicants can e replaced y other donors= contriutions at any time1

Any error or maFor discrepancy related to the points listed in the Concept 4ote instructions may lead to the

reFection of the Concept 4ote1

Clarifications 5ill only e re8uested 5hen information provided is not sufficient to conduct an oFective

assessment1

and-5ritten Concept 4otes 5ill not e accepted1

0lease note that only the Concept 4ote form 5ill e evaluated1 2t is therefore of utmost importance that this

document contains ALL relevant information concerning the action1 4o additional anne?es should e sent1

2.2.2. $here and how to send Concept #otes

+he Concept 4ote together 5ith its relating Chec7list and *eclaration y the applicant (to e found in 0art

A sections ( an& . of the grant application form) must e sumitted in one original and % copies in A. siDe3

each ound1

An electronic version of the Concept 4ote must also e sumitted1 A C*-&om 5ith the Concept 4ote inelectronic format 5ill e included3 along 5ith the paper version3 in a sealed envelope as descried elo51

+he electronic file must contain e7actly the sa,eapplication as the paper version enclosed1

+he outer envelope must ear the reference nu,ber an& the title of the call for +ro+osals 3 together 5ith

Tthe lot numer and titleU the full name and address of the applicant3 and the 5ords 94ot to e opened efore

the opening session ' =A nu se deschide inainte de sedinta de deschidere a licitatiei=1

Concept 4otes must e sumitted in a sealed envelope y registered mail3 private courier service or y hand-

delivery (a signed and dated certificate of receipt 5ill e given to the deliverer) to the address elo5:

0ostal address:

E Delegation to the Re+ublic of =ol&o*a

/inance@ Contracts an& Au&it Section

"( ogalniceanu str B (" Chisinau@ =ol&o*a

Concept 4otes sent y any other means (e1g1 y fa? or y e-mail) or delivered to other addresses 5ill e

reFected1

A++licants ,ust *erify that their Conce+t Note is co,+lete using the Chec%list for Conce+t Note 90art

A section ( of the grant a++lication for,:# Inco,+lete conce+t notes ,ay be re)ecte

2.2.3. %eadline for s"bission of Concept #otes

+he deadline for the sumission of Concept 4otes is ' =ay ("-as evidenced y the date of dispatch3 the

postmar7 or the date of the deposit slip1 2n the case of hand-deliveries3 the deadline for receipt is at "4?

local ti,eon . ,ay !#"/3 as evidenced y the signed and dated receipt1 Any Concept 4ote sumitted after

the deadline 5ill e reFected1

o5ever3 for reasons of administrative efficiency3 the Contracting Authority may reFect any Concept 4ote

sent in due time ut received after the effective date of approval of the Concept 4ote evaluation (see

indicative calendar under section !1/1!)

2.2.4. &"rther inforation abo"t Concept #otes

Ruestions may e sent y e-mail no later than !" days efore the deadline for the sumission of Concept

4otes to the address(es) elo53 indicating clearly the reference of the Call for 0roposals:


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E-mail address: delegation-moldova-procurementeeas1europa1eu

+he Contracting Authority has no oligation to provide clarifications to 8uestions received after this date1

&eplies 5ill e given no later than "" days efore the deadline for sumission of Concept 4otes1

+o ensure e8ual treatment of applicants3 the Contracting Authority cannot give a prior opinion on the

eligiility of applicants3 affiliated entity(ies)3 an action or specific activities1

Ruestions that may e relevant to other applicants3 together 5ith ans5ers and other important notices in the

course of the evaluation procedure3 5ill e pulished on the EuropeAid 5esite

https:''5egate1ec1europa1eu'europeaid'online-services'inde?1cfm@dopuli15elcomeas the need arises1 2t is

therefore advisale to consult the aove mentioned 5esite regularly in order to e informed of the 8uestions

and ans5ers pulished1

All 8uestions related to 0A*O& registration should e addressed to the 0A*O& help des7:

Europeaid-padorec1europa1eu

2.2.!. &"ll Application fors

An applicant invited to sumit a full application form follo5ing pre-selection of their Concept 4ote must do

so using 0art of the application form anne?ed to these Guidelines (Anne? A)1 Applicants should then 7eep

strictly to the format of the application form and fill in the paragraphs and pages in order1

+he elements outlined in the Concept 4ote cannot e modified y the applicant in the full application form1

+he E> contriution may not vary from the initial estimate y more than !# 3 although applicants are free

to adapt the percentage of co-financing re8uired 5ithin the minimum and ma?imum amount and percentages

of co-financing3 as laid do5n in these Guidelines under section "1%1

Applicants must sumit their full applications in the same language as their Concept 4otes1

0lease complete the full application form carefully and as clearly as possile so that it can e assessed

properly1

Any error related to the points listed in the Chec7list (0art 3 Section ; of the Grant Application form) or any

maFor inconsistency in the full application form (e1g1 if the amounts in the udget 5or7sheets are

inconsistent) may lead to the reFection of the application1

Clarifications 5ill only e re8uested 5hen information provided is unclear and thus prevents the Contracting

Authority from conducting an oFective assessment1

and-5ritten applications 5ill not e accepted1

0lease note that only the full application form and the pulished anne?es 5hich have to e filled in (udget3

logical frame5or7) 5ill e transmitted to the evaluators (and assessors3 if used)1 2t is therefore of utmostimportance that these documents contain ALL the relevant information concerning the action1 No

su++le,entary anne7es shoul& be sent#

2.2.'. $here and how to send &"ll Application fors

Applications must e sumitted in a sealed envelope y registered mail3 private courier service or y hand-

delivery (a signed and dated certificate of receipt 5ill e given to the deliverer) to the address elo5:

0ostal address

E> *elegation to the &epulic of ,oldova

6inance3 Contracts and Audit Section

"! ogalniceanu str
https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcomemailto:[email protected]:[email protected]://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcomemailto:[email protected]


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Chisinau ,*-!##"3 ,oldova

Applications sent y any other means (e1g1 y fa? or y e-mail) or delivered to other addresses 5ill e

reFected1

Applications must e sumitted in one original and % copies in A. siDe3 each ound1 +he full application

form3 udget and logical frame5or7 must also e supplied in electronic format (C*-&om) in a separate and

single file (i1e1 the full application form must not e split into several different files)1 +he electronic file must

contain e7actly the sa,eapplication as the paper version1

+he Chec7list (Section ; of 0art of the grant application form) and the *eclaration y the applicant

(Section $ of 0art of the grant application form) must e stapled separately and enclosed in the envelope

+he outer envelope must ear the reference nu,ber an& the title of the Call for 0ro+osals 3 together 5ith

the numer and title of the lot3 the full name and address of the applicant3 and the 5ords 94ot to e opened

efore the opening session '=A nu se deschide inainte de sedinta de deschidere a licitatiei=1

1

A++licants ,ust *erify that their a++lication is co,+lete using the chec%list 9Section 1 of 0art $ of the

grant a++lication for,:# Inco,+lete a++lications ,ay be re)ecte

2.2.. %eadline for s"bission of &"ll Application fors

+he deadline for the sumission of applications 5ill e indicated in the letter sent to the applicants 5hose

application has een pre-selected1

o5ever3 for reasons of administrative efficiency3 the Contracting Authority may reFect any application sent

in due time ut received after the date of approval of the evaluation report for full applications (see indicative

calendar under Section !1/1!)

2.2.. &"rther inforation abo"t &"ll Application fors

Ruestions may e sent y e-mail no later than !" days efore the deadline for the sumission of applications

to the addresses listed elo53 indicating clearly the reference of the Call for 0roposals:

E-mail address: delegation-moldova-procurementeeas1europa1eu

+he Contracting Authority has no oligation to provide clarifications to 8uestions received after this date1

&eplies 5ill e given no later than "" days efore the deadline for the sumission of applications1

+o ensure e8ual treatment of applicants3 the Contracting Authority cannot give a prior opinion on the

eligiility of applicants3 affiliated entity(ies)3 or an action1

4o individual replies 5ill e given to 8uestions1 All 8uestions and ans5ers as 5ell as other important notices

to applicants during the course of the evaluation procedure3 5ill e pulished on the 5esite

https:''5egate1ec1europa1eu'europeaid'online-services'inde?1cfm@dopuli15elcome1 2t is therefore

advisale to consult the aovementioned 5esite regularly in order to e informed of the 8uestions and

ans5ers pulished1

1.5. EVALUATIONANDSELECTIONOFAPPLICATIONS

Applications 5ill e e?amined and evaluated y the Contracting Authority 5ith the possile assistance ofe?ternal assessors1 All actions sumitted y applicants 5ill e assessed according to the follo5ing steps and

criteria1
https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcomehttps://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome


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2f the e?amination of the application reveals that the proposed action does not meet the eligiility criteria

stated in paragraph !1"3 the application 5ill e reFected on this sole asis1


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9": STE0 "? O0ENING AD=INISTRATIVE C!ECS AND CONCE0T

NOTE EVALATION

+he follo5ing 5ill e assessed:

Compliance 5ith the sumission deadline1 2f the deadline has not een met3 the application 5ill

automatically e reFected1

+he Concept 4ote satisfies all the criteria specified in points "-/ of the Chec7list (Section ! of 0art A

of the grant application form)1 2f any of the re8uested information is missing or is incorrect3 the

application may e reFected on that soleasis and the application 5ill not e evaluated further1

+he Concept 4otes that pass the first administrative chec7 5ill e evaluated on the relevance and design of

the proposed action1

+he Concept 4ote 5ill receive an overall score out of /# using the rea7do5n in the evaluation grid elo51

+he evaluation 5ill also chec7 on compliance 5ith the instructions on the Concept 4ote3 5hich can e found

in 0art A of the Application 6orm1

+he evaluation criteria are divided into headings and suheadings1 Each suheading 5ill e given a score

et5een " and / as follo5s: " very poorB ! poorB % ade8uateB . goodB / very good1

Scores

"# Rele*ance of the action Su-score .

"1" o5 relevant is the proposal to the oFectives and priorities of the Call for 0roposals@

Q

/?!QQ

"1! o5 relevant to the particular needs and constraints of the target country(ies) or

region(s) is the proposal (including synergy 5ith other E> initiatives and avoidance ofduplication)@

/?!Q

"1% o5 clearly defined and strategically chosen are those involved (final eneficiaries3

target groups)@ ave their needs een clearly defined and does the proposal address

them appropriately@

/

"1. *oes the proposal contain specific added-value elements3 such as environmental

issues3 promotion of gender e8uality and e8ual opportunities3 needs of disaled

people3 rights of minorities and rights of indigenous peoples3 or innovation and est

practices3 including capacity- and consortium-uilding among the third sector and

integration of andVor support to local 4GOs

/

(# Design of the action Su-score (

!1" o5 coherent is the overall design of the action@

2n particular3 does it reflect the analysis of the prolems involved3 ta7e into account

e?ternal factors and relevant sta7eholders@

/?!QQ

!1! 2s the action feasile and consistent in relation to the oFectives and e?pected results@ /?!QQ

TOTAL SCORE -


20/29

Q 4ote: A score of / (very good) 5ill only e allocated if the proposal specifically addresses more than the

re8uired minimum numer of priorities as indicated in Section "1! (OFectives of the programme) of these

guidelines1U

QQthese scores are multiplied y ! ecause of their importance

Once all Concept 4otes have een assessed3 a list 5ill e dra5n up 5ith the proposed actions ran7ed

according to their total score1

6irstly3 only the Concept 4otes 5ith a score of at least %# 5ill e considered for pre-selection1

Secondly3 the numer of Concept 4otes 5ill e reduced3 ta7ing account of the ran7ing3 to the numer of

Concept 4otes 5hose total aggregate amount of re8uested contriutions is at least !## of the availale

udget for this Call for 0roposals1 +he amount of re8uested contriutions of each concept note 5ill e ased

on the indicative financial envelopes1

After the evaluation of Concept 4otes3 the Contracting Authority 5ill send letters to all applicants3 indicating

5hether their application 5as sumitted y the deadline3 informing them of the reference numer they have

een allocated3 5hether the Concept 4ote 5as evaluated and the results of that evaluation1 +he pre-selected

applicants 5ill suse8uently e invited to sumit full applications1


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STE0 (? EVALATION O/ T!E /LL A00LICATION

6irstly3 the follo5ing 5ill e assessed:

Compliance 5ith the sumission deadline1 2f the deadline has not een met3 the application 5ill

automatically e reFected1

+he full application form satisfies all the criteria specified in points "- of the Chec7list (Section ; of

0art of the grant application form)1 2f any of the re8uested information is missing or is incorrect3

the application may e reFected on that soleasis and the application 5ill not e evaluated further1

+he 8uality of the applications3 including the proposed udget and capacity of the applicants and affiliated

entity(ies)3 5ill e evaluated using the evaluation criteria in the evaluation grid elo51 +here are t5o types of

evaluation criteria: selection and a5ard criteria1

The selection criteriahelp to evaluate the applicant(s)=s and affiliated entity(ies)=s operational capacity and

the applicant=s financial capacity and to ensure that they:

have stale and sufficient sources of finance to maintain their activity throughout the proposed

action and3 5here appropriate3 to participate in its fundingB

have the management capacity3 professional competencies and 8ualifications re8uired to successfully

complete the proposed action1 +his also applies to any affiliated entity(ies) of the applicants1

The a2ar& criteriahelp to evaluate the 8uality of the applications in relation to the oFectives and priorities3

and to a5ard grants to proFects 5hich ma?imise the overall effectiveness of the Call for 0roposals1 +hey help

to select applications 5hich the Contracting Authority can e confident 5ill comply 5ith its oFectives and

priorities1 +hey cover the relevance of the action3 its consistency 5ith the oFectives of the Call for

0roposals3 8uality3 e?pected impact3 sustainaility and cost-effectiveness1

Scoring:

+he evaluation grid is divided into sections and susections1 Each susection 5ill e given a score et5een "and / as follo5s: " very poorB ! poorB % ade8uateB . goodB / very good1

E*aluation Gri&

Section=a7i,u,

Score

"# /inancial an& o+erational ca+acity (

"1" *o the applicants and3 if applicale3 their affiliated entity(ies) have sufficient e?perience

of proFectmanagement@

/

"1! *o the applicants and3 if applicale3 their affiliated entity(ies) have sufficient technical

e?pertise@ (especially 7no5ledge of the issues to e addressed)

/

"1% *o the applicants and3 if applicale3 their affiliated entity(ies) have sufficient

management capacity@

(2ncluding staff3 e8uipment and aility to handle the udget for the action)@

/

"1. *oes the lead applicant have stale and sufficient sources of finance@ /

(# Rele*ance of the action .


22/29

Score transferred from the Concept Note evaluation

.# Effecti*eness an& feasibility of the action (

%1" Are the activities proposed appropriate3 practical3 and consistent 5ith the oFectives and

e?pected results@

/

%1! 2s the action plan clear and feasile@ /

%1% *oes the proposal contain oFectively verifiale indicators for the outcome of the action@

2s any evaluation planned@

/

%1. 2s the co-applicant(s)=s and affiliated entity(ies)=s level of involvement and participation in

the action satisfactory@

/

'# Sustainability of the action "-

.1" 2s the action li7ely to have a tangile impact on its target groups@ /

.1! 2s the proposal li7ely to have multiplier effects@ (2ncluding scope for replication3

e?tension and information sharing1)

/

.1% Are the e?pected results of the proposed action sustainale@:

- financially (how will the activities be financed after the funding ends?)

- institutionally (will structures allowing the activities to continue be in place at the end

of the action? Will there be local ownership of the results of the action?)

- at policy level (5here applicale) (what will be the structural impact of the action

e!g! will it lead to improved legislation" codes of conduct" methods" etc?)

- environmentally (if applicale) (will the action have a negative#positive environmental

impact?)

/

-# $u&get an& cost;effecti*eness of the action "-

/1" Are the activities appropriately reflected in the udget@ ' /

/1! 2s the ratio et5een the estimated costs and the e?pected results satisfactory@ ' "#

=a7i,u, total score "

Note on section $! %inancial and operational capacit&

2f the total score for section " is less than "! points3 the application 5ill e reFected1 2f the score for at least

one of the susections under section " is "3 the application 5ill also e reFected1

'rovisional selection

After the evaluation3 a tale 5ill e dra5n up listing the applications ran7ed according to their score and

5ithin the limits of the funds availale1 2n addition3 a reserve list 5ill e dra5n up follo5ing the samecriteria to e used if more funds should ecome availale during the validity period of the reserve list1


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9(: STE0 .? VERI/ICATION O/ ELIGI$ILITY O/ T!E A00LICANTS

AND A//ILIATED ENTITY9IES:

+he eligiility verification3 ased on the supporting documents re8uested y the Contracting Authority (see

Section !1.) 5ill only e performed for the applications that have een provisionally selected according to

their score and 5ithin the availale financial envelope1

+he *eclaration y the applicant (Section $ of 0art the grant application form) 5ill e cross-

chec7ed 5ith the supporting documents provided y the applicant1 Any missing supporting

document or any incoherence et5een the *eclaration y the applicant and the supporting

documents may lead to the reFection of the application on that sole asis1

+he eligiility of applicants3 the affiliated entity(ies)3 and the action 5ill e verified according to the

criteria set out in Sections !1"1"3 !1"1! and !1"1%1

Any reFected application 5ill e replaced y the ne?t est placed application on the reserve list that falls

5ithin the availale financial envelope1


24/29

1.6. SUBMISSION OF SUPPORTING DOCUMENTS FOR PROVISIONALLY SELECTEDAPPLICATIONS

An applicant that has een provisionally selected or placed on the reserve list 5ill e informed in 5riting y

the Contracting Authority1 2t 5ill e re8uested to supply the follo5ing documents in order to allo5 the

Contracting Authority to verify the eligiility of the applicant3 (if any) of the co-applicant(s) and (if any) of

their affiliated entity(ies);:

Supporting documents must e provided through 0A*O&3 see Section !1!

"1 +he statutes or articles of association of the applicant3 (if any) of each co-applicant(s) and (if any) of

each affiliated entity(ies)$1& ;/# ### (E>& "## ###

for an operating grant)1 +he e?ternal audit report is not re8uired from (if any) the co-applicant(s))1

+his oligation does not apply to pulic odies and international organisations provided that the

international organisation in 8uestion offers the guarantees provided for in the applicale 6inancial

&egulation3 as descried in Chapter of the 0ractical Guide1

%1 A copy of the applicants latest accounts (the profit and loss account and the alance sheet for the last

financial year for 5hich the accounts have een closed)"#1 A copy of the latest account is neither

re8uired from (if any) the co-applicant(s) nor from (if any) affiliated entity(ies))1

.1 Legal entity sheet (see anne? * of these Guidelines) duly completed and signed y each of the applicants (i3e ythe applicant and (if any) y each co-applicant(s)3 accompanied y the Fustifying documents re8uested there1 2fthe applicants have already signed a contract 5ith the Contracting Authority3 instead of the legal entity sheet and

supporting documents3 the legal entity numer may e provided3 unless a change in legal status occurred in themeantime1

/1 A financial identification form of the applicant (not from co-applicant(s)) conforming to the model attached atAnne? E of these Guidelines3 certified y the an7 to 5hich the payments 5ill e made1 +his an7 should elocated in the country 5here the applicant is estalished1 2f the applicant has already sumitted a financialidentification form in the past for a contract 5here the European Commission 5as in charge of the payments andintends to use the same an7 account3 a copy of the previous financial identification form may e provided

instead1

& ####1

$


25/29

originals1 o5ever3 the Legal entity sheet and the financial identification form must al5ays e sumitted in

original1

nion a translation into

Englishof the relevant parts of these documents proving the applicant(s)=s eligiility3 must e attached for

the purpose of analysing the application1

nion other than English3 it is strongly

recommended3 in order to facilitate the evaluation3 to provide a translation of the relevant parts of the

documents3 proving the applicants= eligiility3 into English1

2f the aovementioned supporting documents are not provided efore the deadline indicated in the re8uest for

supporting documents sent to the applicant y the Contracting Authority3 the application may e reFected1

After verifying the supporting documents3 the Evaluation Committee 5ill ma7e a final recommendation to

the Contracting Authority3 5hich 5ill decide on the a5ard of grants1

4 : 2n the eventuality that the Contracting Authority is not satisfied 5ith the strength3 solidity3 and

guarantee offered y the structural lin7 et5een one of the applicants and its affiliated entity3 it can

re8uire the sumission of the missing documents allo5ing for its conversion into co-applicant1 2f all

the missing documents for co-applicants are sumitted3 and provided all necessary eligiility criteriaare fulfilled3 the aove mentioned entity ecomes a co-applicant for all purposes1 +he applicant has to

sumit the application form revised accordingly1

1.7. NOTIFICATIONOFTHECONTRACTINGAUTHORITYSDECISION

Content of the decision

+he applicants 5ill e informed in 5riting of the Contracting Authoritys decision concerning their

application and3 if reFected3 the reasons for the negative decision1

An applicant elieving that it has een harmed y an error or irregularity during the a5ard process may

lodge a complaint1 See further Section !1.1"/ of the 0ractical Guide1

*ndicati+e tietable

DATE TI=E

Infor,ation ,eeting 9if any: !/ ,arch !#"/

Dea&line for reFuesting any clarifications fro,

the Contracting Authority

"% April !#"/ "%:## Chisinau time

Last &ate on 2hich clarifications are issue& by

the Contracting Authority

!% April !#"/ -

Dea&line for sub,ission of Conce+t Notes ' =ay ("- "4? Chisinau ti,e

Infor,ation to a++licants on o+ening@

a&,inistrati*e chec%s an& conce+t note

e*aluation 9Ste+ ":

Pune !#"/Q -

In*itations to sub,it /ull A++lication /or, "/ Puly !#"/Q -

Dea&line for sub,ission of /ull A++lication %" August !#"/Q -


26/29

/or,

Infor,ation to a++licants on the e*aluation of

the /ull A++lication /or, 9Ste+ (:""Septemer !#"/Q -

Notification of a2ar& 9after the eligibility

chec%: 9Ste+ .:

Septemer !#"/Q -

Contract signature"( *ecemer !#"/ the

latestQ

-

Q0ro*isional &ate# All times are in the time Done of the country of the Contracting Authority1

+his indicative timetale may e updated y the Contracting Authority during the procedure1 2n such cases3

the updated timetale 5ill e pulished on the EuropeAid 5e site

https:''5egate1ec1europa1eu'europeaid'online-services'inde?1cfm@dopuli15elcome1 1

1.8. CONDITIONS FOR IMPLEMENTATION AFTER THE CONTRACTING AUTHORITYS

DECISIONTOAWARDAGRANT

6ollo5ing the decision to a5ard a grant3 the eneficiary(ies) 5ill e offered a contract ased on the

Contracting Authoritys grant contract (see Anne? G of these Guidelines"%)1 y signing the application form

(Anne? A of these Guidelines)3 the applicants agree3 if a5arded a grant3 to accept the contractual conditions

of the standard grant contract1

2mplementation contracts


27/29

aove-mentioned *ecision and &egulation3 in relation to the a5ard or the e?ecution of a grant agreement or

decision1


28/29

.# LIST O/ ANNE8ES

NOTE T!AT ALL ANNE8ES =ST $E ADA0TED AS /ORESEEN TO T!E CALL AND

0$LIS!ED TOGET!ER IT! T!E GIDELINES

DOC=ENTSTO$ECO=0LETED

Anne? A:Grant Application 6orm ( financed grant contract for e?ternal action

Anne? 222: model financial guarantee

-Anne? 2W: standard template for transfer of o5nership of assets

1

Anne? : *aily allo5ance rates (0er diem)3 availale at the follo5ing address:

http:''ec1europa1eu'europeaid'perdiemen

Anne? : Guidelines and Chec7list for assessing udget and Simplified cost options1

Anne? P: 2nformation on the ta? regime applicale to grant contracts signed under the call1

seful lin%s?

Tool%it on Gen&er =ainstrea,ing

https:''ec1europa1eu'europeaid'tool7it-mainstreaming-gender-e8uality-ec-development-cooperationen

0ro)ect Cycle =anage,ent Gui&elines

https:''ec1europa1eu'europeaid'aid-delivery-methods-proFect-cycle-management-guidelines-vol-"en

The i,+le,entation of grant contracts ; A sersH Gui&e

http:''ec1europa1eu'europeaid'companion'document1do@node4umer"Xlocaleen

/inancial Tool%it

https:''ec1europa1eu'europeaid'funding'procedures-eneficiary-countries-and-partners'financial-management-tool7iten
https://ec.europa.eu/europeaid/toolkit-mainstreaming-gender-equality-ec-development-cooperation_enhttps://ec.europa.eu/europeaid/aid-delivery-methods-project-cycle-management-guidelines-vol-1_enhttps://ec.europa.eu/europeaid/funding/procedures-beneficiary-countries-and-partners/financial-management-toolkit_enhttps://ec.europa.eu/europeaid/funding/procedures-beneficiary-countries-and-partners/financial-management-toolkit_enhttps://ec.europa.eu/europeaid/funding/procedures-beneficiary-countries-and-partners/financial-management-toolkit_enhttps://ec.europa.eu/europeaid/toolkit-mainstreaming-gender-equality-ec-development-cooperation_enhttps://ec.europa.eu/europeaid/aid-delivery-methods-project-cycle-management-guidelines-vol-1_enhttps://ec.europa.eu/europeaid/funding/procedures-beneficiary-countries-and-partners/financial-management-toolkit_enhttps://ec.europa.eu/europeaid/funding/procedures-beneficiary-countries-and-partners/financial-management-toolkit_en


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Q Q Q

guidelines for applicants (1)

Documents