Guidelines for Planning MeetingSubmit To:Ms.Tipsy Mam

Submit By:Riya (5912)

8 Steps to great meeting

1. Agenda

Ever been in abeautifully-planned

garden?

It got that waywith a clear plan

Make your agendaClear

ConciseAttainable in one

meeting

Ever had too much foodon your plate?

Only bite off what you can chew….

And NEVER

have so much on the agenda.You have to

schedule another meeting

2. Right People

Ever felt totallylost in a meeting, or trapped?

If someone does not

need to be there

DON’T invite them!

3. Technology

Ever wasted 10 minutesbecause you couldn’tget the projector to work?

Get there earlyand iron out all the kinks

4. Timing

You know how to

catch a plane on time

You know how to get

to the movies on time

You know how to

catch a plane on time

So get your meeting on time. Start on time Never penalize them who show up, by making them wait for latecomers

You started at 1 pm,and now it’s 4:30 pm...

A word aboutmeetings that

melt...

5. Conference calls

Ever had everyone

wait,while

someonecalled the ones who

were not on the call?

Its not because they forgot

Its because they

don’t want to be on it!

Make your conference

callsREALLY short

Ever wonder what

they’re really doing

on a conference call?

6. Be here now

Have everything ready?

Pens, paper, water, snacks...

Whatever might be needed,

have it available??

A note about phones and laptops…

If people are doing the workat the meeting,that they would be doingif they were not at the meeting….

thena. there’s something

wrongwith the meeting

orb. they didn’t need to be

there

7. Beauty

If our meetingslooked like plants,would they look

like…

this? Or this?

Black belt tip:Always have something

natural in the room

A plant — some real flowers

it makes a huge difference…

Ever come in and

the room is not clean?

When you’re done,leave the plus for the next people.

Clean up — they’ll appreciate it.

8. R E S P E C T

Ever been in a meetingwhere the atmosphere

looks like this?

Pay deep respect to all

peopleno matter what kind of personthey might be

If you’re a LEADERthen be a leader, and...

#. Before you shoot

someone down, ask...#. What I think

you said was,(repeat back to

them)is that correct?

#. You’ll be amazed

how muchrespect YOU get

fromyour team for

that

REVIEWS

1) Clear Agenda 2) Right people3)Technology 4)Timing5)Conference calls 6)Be here now7) Beauty 8)Respect