guidelines - social services office

8/18/2019 GUIDELINES - Social Services Office

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Diocese of Antipolo

Immaculate Conception ParishP. Oliveros St., Antipolo City

PREAMBLE

WE, the people of God in the Immaculate Conception Parish,

ECOG!I"I!G our role, under the authority of our Parish Priest, to assist in matters of pastoral care of

the Parish and to help foster pastoral action# A!D, $ein% %uided $y the &oly Spirit in spreadin% the Word

of God to ena$le the development of stron% ecclesiastical communities founded on Christian values and

faith in God, centered on the Eucharist, and in servin% as 'itnesses of (esus in &is mission of salvation

and li$eration, DO E!DEA)O to promote the *in%dom of God in our Parish 'ith the %uidance of our

$eloved +ady of Peace and Good )oya%e, - &EE- ADOPI!G this Constitution and y/+a's.

ARTICLE I – NAME, DOMICILE, AND PRIMARY !NCTION

• "ection #$ he name of the or%ani0ation shall $e the Immaculate Conception Parish 1 Parish

Pastoral Council 2ICP/PPC3, Antipolo City.

• "ection %$ Its domicile shall $e at P. Oliveros Street, Antipolo City.

• "ection &$ he ICP/PPC shall $e the consultative $ody of the Parish in matters of plannin%,

coordination, and implementation of the Parish4s holistic pastoral care.

ARTICLE II – OB'ECTI(E")!NCTION"

• he main o$5ective of the ICP/PPC is to 'or6 'ith the Parish in $rin%in% Christ to society and to

assist the Church in servin% as the Conscience of society to'ards social transformation into the

*in%dom of God.

• he ICP/PPC shall assist the Parish Administrator in the plannin%, coordinatin% and implementin%

of Parish activities throu%h 'hich all the faithful may e7ercise their duty and ri%ht to colla$orate

actively in $uildin% up the 8ystical ody of Christ. It shall $e composed of the Parish

Administrator or his appointed representative and mem$ers of the Parish.

he ICP/PPC functions are9

• "ection #$ o serve as a vehicle throu%h 'hich all the faithful of the Parish may $e involved in and

contri$ute to Church affairs of the Parish. As such the Parish community 'ould not only $e an

evan%eli0ed community $ut also an evan%eli0in% community.

• "ection %$ o serve as a coordinatin% and unifyin% $ody for all Parish

8inistries:Or%ani0ations:8ovement:Communities and their activities. It shall oversee all activities

and pro%rams in as much as they operate 'ithin the Parish to ensure they are consistent 'ith theCatholic ;aith and shall encoura%e pro%rams that promote unity and spiritual development of

parishioners for the common %ood of the Parish.

• "ection &$ o assess, deli$erate and develop proposals:recommendations on apostolate activities

and pro%rams, and issues relevant to Parish concerns.

• "ection *$ o formulate an inte%rated pastoral plan.

• "ection +$ o promote an active and participative community of Christ4s faithful sharin% in the

priestly, prophetic and 6in%ly functions of the 8other Church.

• "ection $ o develop and nurture families practicin% Christian values and livin% their faith in God

to'ards $uildin% a community of disciples centered in (esus, follo'in% &im in &is mission of

salvation and li$eration.

• "ection -$ o participate in the Church in servin% human6ind and $rin%in% all people of God.

• "ection .$ o plan and or%ani0e the electoral process for 8PPC Officers and 8PPC 8inistry

Coordinators and shall $e responsi$le for the ta$ulation and selection:installation of Officers.


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• "ection /$ o actively support and promote the !ational Shrine of Our +ady of Peace and Good

)oya%e of the Diocese of Antipolo, its pro%rams and activities, in coordination 'ith the Shrine

Coordinatin% Council, 'hose Spiritual Director is a mem$er of the ICP/PPC.

• "ection #0$ o perform such other tas6s as may $e assi%ned $y the Parish Administrator and the

hi%her ecclesiastical authorities.

ARTICLE III – "TR!CT!RE AND !NCTION" O T1E ICP2PPC

• "ection #$ Composition

he follo'in% shall $e the mem$ers of the ICP/PPC9a. he Parish Priest, Parish Administrator and Parochial )icars

$. Officers of the ICP/PPC as defined in Section < $elo'9

c. All coordinators of the follo'in% ministries9i. 8inistry on Worship and +itur%y

ii. 8inistry on Evan%eli0ation and +ay ;ormation

iii$ Ministr3 on "ocial an4 1uman De5elopment

iv. 8inistry on emporalities

v. 8inistry on -outhvi. 8inistry on )ocation

vii. 8inistry on ;amily and +ife Apostolated. All coordinators of 8ini/Parish Pastoral Councils and

e. Overall Coordinator of asic Ecclesial Communities 28S*:EC3

f. Coordinator of the Shrine Coordinatin% Council

ARTICLE I( – MINI"TRIE"6 7eneral unctions an4 Responsi8ilities

• "ection #$ Rationale 9or the Ministries6 An underlyin% o$5ective of the 8inistries is to provide

parishioners throu%h mem$ership and active participation in respective or%ani0ations:movements,

the opportunity to share in Christ4s 8ission, to %ro' spiritually and to collectively share Christ

'ith others. he 8inistries shall encoura%e and implement pro%rams that promote unity and

spiritual development of parishioners for the common %ood of the Parish.

a. In line 'ith the common mission of Christ4s faithful to participate in the priestly, prophetic, and

6in%ly functions of the &oly 8other Church, the ICP/PPC shall have under it the different

ministries WES-);+A, the various parochial communities, 8PPCs and ECs.

$. he responsi$ilities and scope of functions of the 8inistries shall $e those related to their

respective areas of concern in 'hich their primary roles are9i. esearch

ii. Consultationiii. Plannin%iv. ecommendation

to the ICP/PPC and shall serve as advisory staff and central clearin% office of plans, pro%rams,

activities, and policies of the ICP/PPC.

c. Each 8inistry shall $e composed of a coordinator, assistant coordinator, secretary, treasurer, and

auditor, the coordinator of 'hich shall $e the presidin% officer in their meetin%s and shall $e the

representative to the PPC.

d. Each 8inistry shall $e assisted $y or%ani0ations:movement cate%ori0ed as primary and au7iliary

mem$ers of the respective 8inistry 'hich shall meet re%ularly to help thresh out pro$lems,

deli$erate on su$5ects concernin% the parish and parishioners and ma6e proposals to the council for

approval of the Parish Administrator. Activities of or%ani0ations:movements are not limited to the

activities of the 8inistry 'here they are assi%ned.

e. he 8inistries may hold dialo%ues 'ith the people on matters affectin% the 'elfare of the

community as to evan%eli0ation and pastoral care. hey may create committees 2ad hoc3 in each


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need relative to activities in their respective areas of concern and may appoint the chairman and

mem$ers thereof, definin% the term of e7istence, functions and duties and responsi$ilities of each

committee.

f. he 8inistries and all their respective or%ani0ations:movements shall actively support the

!ational Shrine of Our +ady of Peace and Good )oya%e of the Diocese of Antipolo, its pro%rams

and activities, and $e committed to provide their e7pertise and services as needed $y the Shrine

Coordinatin% Council, throu%h the ICP/PPC.

• "ection %$ The Ministries an4 Their Areas o9 Responsi8ilities)O8:ecti5es

a. 8inistry on Worship and +itur%y

$. 8inistry on Evan%eli0ation and +ay ;ormation

c$ MINI"TRY ON "OCIAL AND 1!MAN DE(ELOPMENTd. 8inistry on emporalities

e. 8inistry on -outhf. 8inistry on )ocation

%. 8inistry on ;amily +ife Apostolate

MINI"TRY ON "OCIAL AND 1!MAN DE(ELOPMENT

he 8inistry shall concern itself 'ith all the parish activities and pro%rams in the areas concernin%

the “Corporal and Spiritual Works of Mercy” animated $y charity.

Corporal ;or


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• An%elus

• Communication and Security Group 2CO8SEC3

• Our +ady of Peace Cooperative 2COOP3 1

• Catholic Women4s +ea%ue 2CW+3

• &oly !ame Society 2&!S3

• (ail Apostolate

• 8inistry on 8i%rants and Itinerant People

• 8aliit na Sam$ayanan% *ristiyano 28S*3

• Parish Pastoral Council on esponsi$le )otin% 2PPC)3

• Samahan% San o=ue 2SS3

• Sodality of St. Camillus 2SSC3

he scope and responsi$ility of the 8inistry shall %overn, $ut are not limited to, the service activities as

follo's9

• 8edical, dental and optical services or missions

• 8aternal and infant care clinic

• &ome industries

• Cooperatives• Welfare and relief pro%ram

• Pro%ram for the underprivile%ed

• +e%al assistance

his 8inistry shall mana%e and supervise all service pro5ects of the Parish and shall see to it that proper

coordination is achieved and that participation of the 'hole ICP/PPC and its 8inistries is enhanced.

his 8inistry shall $e manned $y a coordinator, assistant coordinator, secretary, treasurer and auditor,

includin% coordinators:presidents of the community:ies throu%h 'hich services and charity are o$served

and complied 'ith.

"ection &$ Duties an4 responsi8ilities o9 Ministr3 1ea4s)Coor4inators

A$ 1ea4, Ministr3 on "ocial an4 1uman De5elopment

>. &e:She shall, to%ether 'ith his:her mem$ers and 'ith the %uidance of the Spiritual Director,

plan service pro%rams, pro5ects and activities for parishioners.?. &e:She shall coordinate the social action pro%rams of the parish.


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• Assists doctors, dentists, la'yers, etc. in medical chec6/ups, tooth e7traction,

le%al counsellin% and the li6e.

• Provides assistance to those 'ho need medical e=uipment such as 'heelchairs,

canes, etc. 2orro'in% of medical e=uipment3.

• Provides assistance to those 'ho are hun%ry 2food:%roceries3 and those 'ho

need clothes.

• Conducts 8edical and Dental 8ission, &ealth Alert Pro%rams 2+a$oratory

Services3, lood +ettin% Pro%rams, etc.

• Conducts +ivelihood Pro%rams in coordination 'ith the +ivelihood

Coordinator.

• Conducts ;eedin% Pro%ram in coordination 'ith the !utrition Coordinator.

• Informs and reminds the or%ani0ations under the 8inistry re%ardin% the

Activities of 8S&D.

• Or%ani0e, colla$orate and conduct pro%rams for the parishioners especially the

needy 'ith the or%ani0ations under the 8inistry on Social and &uman

Development.

•

esponsi$le for the safe6eepin% of important documents of the 8S&D.• esponsi$le for the safe6eepin% of Social Service E=uipment.

• eceives and records donations 28edicines, Groceries, Clothes, E=uipment,

8onetary, etc.3.

• eceives call from individuals, or%ani0ations, clinics, la$oratory services and

the li6e for the pro%rams that 'ill $e conducted:offered $y the Office.

• Prepares and su$mits re=uisition form to the Personnel/in/Char%e 'hen

purchase of necessary materials:items.

• 8aintains the cleanliness and orderliness of the Social Services Office.

• Performs all other tas6s as may $e assi%ned.

PROCED!RE")PROTOCOL"

>. 8edical, dental and optical services or missions• Me4ical

o )olunteer Doctors have specific day and time of their volunteerin% services in the office.

Name o9 Doctor "peciali=ation "che4ule

Dr. asilio 8alvar (r. EE! Every >st Saturday of the 8onth

Dr. Ephraim ri0uela SGEO! 8onday >>9>am/>?9nn

• Dental


Name o9 Dentist "che4ule

Dr. Ian Polilio hursday 9 am 1 >?9 nnDr. Gloria David uesday 9 am 1 >?9 nn

Dr. lesilda +a=ui ;riday 9 am 1 >?9 nn

• Optical


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Name o9 Doctor "peciali=ation "che4ule

Dr. (esus ;rederic6 attad Opthalmolo%ist Sunday 99 amDr. Elmer Espino EE! Sunday >9 am 1 >?9 nn

LIST OF VOLUNTEER DOCTORS (During Medical/Dental Missions)

Nae S!eciali"ation

1. Dr. Haydee Capulong Family Medicine2. Dr. Glen Chanco Family Medicine3. Dr. Corazon Llano Family Medicine4. Dr. Editha egalado Family Medicine!. Dr. Maria Di"ina Ley#le Family Medicine

$re%ident&'ntipolo Medical '%%ociation(. Dr. Fe#ruary Cruz $ediatrician). Dr. Grace E%pino $ediatrician*. Dr. +en%en otil $ediatrician

,. Dr. hon -iglao $ediatrician1.Dr. /ictor Chua General $ractitioner11.Dr. Corazon Ley"a12.Dr. /ictoria +uan%on&Chanco 0nternal MedicineDia#etologi%t13.Dr. ari ernardo 0nternal MedicineDia#etologi%t14.Dr. Ephraim rizuela urgeon1!.Dr. Elmer E%pino E.E..-.1(.Dr. a%ilio Mal"ar5 +r. E.E..-.1).Dr. +e%u% Frederic6 attad 7phthalmologi%t1*.Dr. ita arthou 7ptometri%t

LIST OF VOLUNTEER DENTISTS (During Medical/Dental Missions)

1,.Dr. +hona Ca#lay Denti%t2.Dr. Gloria Da"id Denti%t21.Dr. le%%ilda La8ui Denti%t22.Dr. uth Magno Denti%t

$re%ident&otary Clu# o9 'ntipolo &

Central23.Dr. 0an $olilio Denti%t24.Dr. Mary Grace 'ram#ulo Denti%t2!.Dr. Mary aziel 'ram#ulo Denti%t2(.Dr. D+ +amiola Denti%t2).Dr. Caryl Faye $adernilla Denti%t2*.Dr. Cri%elda 7clia%o Denti%t2,.Dr. +uanita 7ledan Denti%t3.Dr. Marianne $almo% Denti%t

$re%ident&'ntipolo City Dental Chapter31.Dr. Ciara Mae 7clia%o Denti%t32.Dr. oeh $araga% Denti%t

33.Dr. :ate Claudine Cer"ante% Denti%t34.Dr. $amela 'rguelle% Denti%t3!.Dr. :aren :eena 'ntonio Denti%t3(.Dr. :aren ;ala"arria Denti%t

?. 8aternal and infant care clinic

• he office caters infant mothers to $reastfeed inside the office.


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@. Cooperatives

• Our +ady of Peace and Good )oya%e Credit Cooperative

. Welfare and relief pro%ram

• he office helps our fello' parishioners $y %ivin% relief %oods and clothes in times of need

especially durin% typhoons, flash floods and the li6e.

B. Pro%ram for the underprivile%ed•

Pro%ram for underprivile%ed includes %ivin% of %roceries 2noodles, sardines, rice etc.3, %ivin% of hy%iene 6its to the 5ail inmates and feedin% pro%ram.

• Givin% of free medicines if they have a prescription from a doctor and if the medicines listed are

availa$le in the office.

F. +e%al assistance• he office also helps our fello' parishioners to have a free le%al consultation from our volunteer

la'yer. he schedule of our la'yer is $y appointment $asis only due to their hectic schedule.

Name o9 La>3er "che4ule

Atty. Anthony resvalles y/Appointment

ACTI(ITIE"

7I(IN7 O MEDICINE"o Chec6 the prescription of the client:patient includin% the date that it 'as prescri$ed $y the

doctor and the dosa%e of the medicine.

o Chec6 if the medicines are availa$le. If it is availa$le, chec6 the e7piration date.

o se the stamp pad indicatin% ICP/8S&D so that 'e may 6no' if the patient has already

received the medicines.

o hen, record the name of the patient, address, a%e, medicines that 'ere %iven and let

him:her si%n it as indicated in the medicine4s record $oo6 for documentation.

o If and only if the patient:client is in dire need of the medicines 'hich are unavaila$le at the

office and is una$le to $uy his:her medicines due to financial constraints, intervie' the

patient and $uy the needed medicines to $e %iven to him:her. 2;unds 'ill $e comin% from

the 8S&D funds3.

BLOOD PRE""!RE C1EC?IN7

• +et the client:patient si%n in the $lood pressure record $oo6 indicatin% his name, address,

a%e and si%nature.

• Chec6 the patient4s $lood pressure usin% the P apparatus 2Chec6 if the apparatus is in

%au%e3.

• Document the patient4s $lood pressure readin%.

7I(IN7 O 7ROCERIE" @NOODLE", "ARDINE", RICE ETC$• Intervie' the patient a$out his:her 'or6 and family.

• +et the client:patient si%n in the %roceries:clothes record $oo6 indicatin% his:her name,

address, the items that 'as %iven to him:her, =uantity and his:her si%nature.

BORRO;IN7 O "OCIAL "ER(ICE E!IPMENT @;1EELC1AIR, CANE, ETC$

• orro' the client4s:patient4s id and let him:her si%n in the $orro'er4s record $oo6

indicatin% his:her name, address, the item that 'as $orro'ed and the time that he:she

$orro'ed the e=uipment.


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• If the client:patient is already returnin% the e=uipment, let him:her si%n in the $orro'er4s

record $oo6 includin% the time that the e=uipment has $een returned. hen, %ive $ac6

his:her I.D. to him or her.

RECEI(IN7 O DONATION" – ITEM" @7ROCERIE")CLOT1E")MEDICINE"

• +et the donor si%n in the Donations ecord oo6 2Groceries:Clothes3 indicatin% his:her

name, address, the items that has $een donated, =uantity and his:her si%nature. DONT

OR7ET TO T1AN? T1E DONOR OR 1I")1ER 7ENERO"ITY$

• If the donated items are %roceries, count the num$er of items then record for stoc6s

monitorin%. hen place it in the stora%e room.

• If the donated items are clothes. Place it in the clothes4 stora%e room.

• If the donated items are medicines, record it in the 8edicines ecord oo6 indicatin% 'ho

donated the medicines, the name of medicines and its =uantity.

RECEI(IN7 O DONATION" – E!IPMENT

• +et the donor si%n in the Donations ecord oo6, indicatin% his:her name, address, the

items that has $een donated, =uantity and his:her si%nature. DONT OR7ET TO

T1AN? T1E DONOR OR 1I")1ER 7ENERO"ITY$

• Document the E=uipment for inventory then su$mit to the Personnel/in/Char%e.

RECEI(IN7 O DONATION" 2 MONETARY

• Get the ac6no'led%ement receipt at the dra'er and fill/up the receipt indicatin% the date, to

'hich the donation came from, the amount that he:she has %iven, then si%n.

•

Give the donor a copy of the ac6no'led%ement receipt 2the 'hite one3. DONT OR7ETTO T1AN? T1E DONOR OR 1I")1ER 7ENERO"ITY$

• ;ill/up the cash receipts report form indicatin% the date, receipt no., the donor, amount of

the donation and si%n the form 2the one 'ho prepared the report3. ? COPIES. If the cash

receipts form isn4t availa$le, print a copy in the computer, the file name is Cash Receipts

Report$

• efore the day ends 2@9


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"OCIAL CA"E "T!DY @INANCIAL A""I"TANCE

• Intervie' the Patient or his:her relatives if the patient is not present. As6 if they already %ot

help from the %overnment 2$aran%ay, city %overnment, provincial %overnment, Philippine

Charity S'eepsta6es Office, etc.3.

• ;ill/up the Case Study ;orm.

• +et the Chairman and Spiritual Director of the 8inistry chec6 the prepared case study. If

they si%ned it, then let the Parish Administrator chec6 the case study for approval or

prepare a certification letter that the patient is a parishioner of the parish, and let the Parish

Priest si%n the certification that 'ill $e send to the Diocesan Social Action Center alon%

'ith the Case Study for ;inancial Assistance.

RE!E"TIN7 O OICE "!PPLIE", MEDICAL "!PPLIE" AND OT1ER

MATERIAL")E!IPMENT

• Prepare a re=uest directed to the Personnel/in/Char%e usin% a re=uisition form.

• If the items that 'ill $e re=uested 'ill $e too much 2financially3, prepare a letter of re=uest

addressed to the Parish Administrator and Personnel/in/Char%e.

• +et the Spiritual Director and Chairman of the 8inistry on Social and &uman

Development si%n the letter.

MEDICAL AND DENTAL "ER(ICE"

he schedules of the doctors are listed $elo'.

MEDICAL

• When assistin% the doctor, provide him a copy of our prescription pad. If there are patients

that are $ein% chec6ed/up, record some of his:her information provided on the +o% oo6 of

8edical Chec6/up.

•When the doctor prescri$e medicines, chec6 the prescription and %ive him:her themedicines if it is availa$le in the office. ecord the medicines that are $ein% %iven in the

8edicines ecord oo6.

OPT1A$ "ER(ICE"

he schedule of the volunteer ophthalmolo%ists is every Sunday around 99 am

• ecord the patients name, address, contact no. and if he:she is a mem$er of

Philhealth.

• Provide a prescription pad for the ophthalmolo%ists.

• If the medicines that are prescri$ed are availa$le in the office, provide the patient

the medicines and record in the 8edicine ecord oo6.• If the patient has a cataract, provide him:her the contact of the ophthalmolo%ist so

that he:she 'ill $e helped the doctor. sually, if the patient has a Philhealth, the

cataract operation may proceed for P?,. instead of a P@,. cataract

operation. If he:she is not a mem$er of Philhealth, the doctor may also help the

patient $y see6in% help from PCSO.

• Provide a snac6:$rea6fast for the ophthalmolo%ists.

• DONT OR7ET TO T1AN? T1E OPT1ALMOLO7I"T" OR 1I")1ER

"ER(ICE"$

DR$ MAL(AR he Schedule of Dr. 8alvar is every the >st Saturday of the month.

o Prepare a 'or6place 5ust outside the office. A ta$le, the record of the patients 2inde7

card3, a 'ei%hin% scale for $a$ies and adults and a $lood pressure apparatus.

o Chec6 if the patient has already a record, if not, prepare a record usin% an inde7

card indicatin% his:her name, address, a%e, %ender, the date of chec6/up, $lood

pressure and 'ei%ht. If the patient is suspected to have a fever, chec6 his:her

temperature.

o +et the patients stay at the 8ater Dei &all.


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o Sort the patients accordin% to cate%ories, if it is a$out medical, pedia or for readin%

%lasses.

o +et Dr. 8alvar decide 'hich cate%ory of the patients that he 'ill chec6/up first.

o Assist Dr. 8alvar durin% the chec6/up. Provide him a prescription pad, $allpen and

a stethoscope if he doesn4t $rin% one.

o Chec6 the prescription of the patient and %ive them the medicines if it is availa$le

in the office. ecord the medicines that are $ein% %iven in the 8edicines ecord

oo6.o After the chec6/up had $een done, ma6e sure the 'or6place 28ater Dei &all, inside

and outside of the office are in order3.

o As6 Dr. 8alvar to have a lunch inside the refectory. DONT OR7ET TO

T1AN? DR$ MAL(AR OR 1I" 7ENERO!" "ER(ICE"$

DENTAL "ER(ICE"

he schedule of Dental Services depends on the dentists $ut usually falls on hursday or ;riday.

• his service is a first come, first serve $asis and usually caters > patients only.

• Confirm if the doctor 'ill $e comin% to conduct the free dental service.

• ecord the patient information in the Dental ecord oo6.

• Prepare the 'or6place for the dentists. he dental chair, mas6s, %loves, cotton $alls,

alcohol, dental pad, sharps trash for the needles, and a trash $a%.

• Also, prepare a 'or6place for the cleanin% of the dentist4s instruments, a spon%e,

soap and a device for $oilin% the instruments.

• Provide a snac6 for the dentists.

• After each patient, provide him:her medicines that are $ein% prescri$ed $y thedentists, usually > capsules of Amo7icillin and B capsules of mefenamic acid.

ecord the medicines %iven in the 8edicine ecord oo6.

• DONT OR7ET TO T1AN? T1E DENTI"T" OR 1I")1ER "ER(ICE"$

COND!CTIN7 A MEDICAL)DENTAL MI""ION

"olicitation o9 Me4icines

• Prepare a solicitation letter for the dru% companies. he file name is ICP2M"1D

"olicitation letter @4ruF companies$

• he name, address, contact person and contact num$ers of the companies are listed in the

Contact !um$ers ecord oo6 and in the Solicitation +etters 2Dru% Companies3 ;older.• Prepare a draft copy of the letter and let the Spiritual Director of 8S&D to chec6 the letter

$efore printin% the final copies.

• Call the pharmaceutical companies for the solicitation of medicines, and chec6 if the

recorded ;a7 !o. in the office still e7ists.

• Send the solicitation letter throu%h fa7 in the rectory office.

• ;ollo'/up the solicitation of medicines especially if the medical:dental mission is

approachin%.

• Also, solicitation of medicines does not limit the help from the pharmaceutical companies.

Individuals:%roups are also 'illin% to provide medicines for the medical mission.

In5ite (olunteer Doctors @Me4ical, Pe4ia, OpthalmoloFists, EENT, Dentists etc$

• Inform the volunteer doctors for the upcomin% medical:dental mission. Chec6 their

availa$ility.

• Sometimes, the medical:dental mission has a sponsor to ease the pro$lems and to ma6e the

medical:dental mission successful.

• ;ollo'/up the doctors for the upcomin% medical mission.

In5ite (olunteers to 9acilitate the Me4ical Mission


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• he 8inistry on Social and &uman Development may see6 help from individuals:%roups

aside from the or%ani0ations under the 8inistry so that the people:parishioners are a$le to

actively participate in the activities of the parish. Also, they 'ill $e a$le to see, $e a'are of

the needs of the community and this 'ill also $e an eye/opener for them, to help more and

to live as a Christ/Centered person.

Reser5ation o9 the (enue @Place >here the Me4ical Mission >ill 8e con4ucte4

•

Prepare a letter re=uestin% for the use of the O+PS Gymnasium addressed to the School&ead of Our +ady of Peace School.

• +et the Chairman and Spiritual Director of the 8inistry si%n the letter.

• Send to the Principal4s Office of Our +ady of Peace School.

COND!CTIN7 A 1EALT1 ALERT PRO7RAM @La8orator3 "er5ices

• Prepare a letter or contact the +a$oratory Services Clinic to schedule the date of the pro%ram.

• Prepare a PatalastasH to inform the parishioners a$out the pro%ram.

• Prepare the tarpaulin and flyers of the pro%ram 'hich is usually provided $y the la$oratory

services clinic.

• 8a6e a reservation of the venue 2usually, the 8ater Dei Conference &all3.

• ;ollo'/up the pro%ram to the la$oratory services that 'ill facilitate it.

• Prepare the venue prior to the scheduled date of the pro%ram.

COND!CTIN7 A BLOOD LETTIN7 PRO7RAM

• Prepare a letter or contact the Philippine !ational ed Cross to schedule the date of the pro%ram.

• Prepare a PatalastasH to inform the parishioners a$out the pro%ram.

• Prepare the tarpaulin of the pro%ram 2chan%e only the date3.

• 8a6e a reservation of the venue 28ater Dei Conference &all3.

• ;ollo'/up the pro%ram to the or%ani0ation that 'ill facilitate it.

• Prepare the venue prior to the scheduled date of the pro%ram.

COND!CTIN7 A LI(ELI1OOD PRO7RAM

• +et the +ivelihood Coordinator, Sis. ess Gon0ales, supervise the livelihood pro%rams.

• eports must $e su$mitted at the Social Services Office.

COND!CTIN7 A EEDIN7 PRO7RAM

• +et the !utrition Coordinator, Sis. 8ila Dy, supervise the feedin% pro%ram.

• ;unds for the feedin% pro%ram are comin% from the CA! &APAG/ASA ;eedin% Pro%ram. he

!utrition Coordinator 'ill endorse the che=ue to the ICP/Social Services Office. hen the Social

Services Office 'ill su$mit the che=ue to the Personnel/in/Char%e, Sr. Cora0on -. 8alones, S&C

to transfer it to cash.

• eports must $e su$mitted at the Social Services Office.

7I(IN7 O 1Y7IENE ?IT TO T1E INMATE"

• Donations composin% of hy%iene 6its 2Shampoo, ath Soap, ar Soap, oothpaste and

ooth$rush3 'ill $e stored at the Social Services Office.

• he tooth$rushes 'ill $e sliced into half $ecause some of the inmates sharpen it.

• Schedule the date of the pro%ram or usually durin% the Prison A'areness Wee6 2+ast Wee6 of

Octo$er3.

7IT 7I(IN7 PRO7RAM

• he Gift Givin% is a pro%ram of the Parish. he Social Services Office is the one that is tas6ed to

prepare the %roceries that 'ill $e %iven to a specified place 2sitio3 under the 5urisdiction of the

parish.

• he location of the Gift Givin% 'ill $e decided $y the mem$ers of the Parish Pastoral Council.

• he %roceries 'ill came from the follo'in%9

o Offerin%s durin% the mass 2!o$enaryo and Sim$an% Ga$i3


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o ;rom the donations comin% from our $rothers and sisters

o ;rom the Schools scheduled to offer durin% the !o$enaryo, so ma6e sure to 'rite a letter to

the respective schools ? months prior to !o$enaryo $ecause the Schools 'ill discuss it first

durin% the PA 8eetin%, as advised $y our Catechists. We may as6 help from the

Catechists to send the letters instead of sendin% them one/$y/one for Cost/Effective

Purposes. Also, ma6e sure to send a T1AN? YO! LETTER to the schools.

o Solicitation letters that 'ill $e sent to 6no'n parishioners in our Parish, $ut let the Spiritual

Director, Chairman of the 8inistry and most especially the Parish Administrator 6no's it.

Also, send them a T1AN? YO! LETTER$

OT1ER ACTI(ITIE"6

PROCE""ION"

• he Social Services Office must help the personnel 'hose in/char%e of the candles for

the processions especially durin% the &oly Wee6, Candelaria and the li6e.

• As the ;ood Committee of the Parish, food pac6s 'ill $e prepared for the )olunteers

and for the and:s re=uested $y the Parish that 'ill participate in the procession.

• ;irst Aid must $e prepared in case of unto'ard incidents that may happen.• Schedule of the Procession are as follo's9

o >st Saturday of the 8onth

o Candelaria

o Pa%li6as n% m%a ta%a/Antipolo 6asama n% 8ahal na irhen sa Colai=ue noon%

I6ala'an% Di%maan% Pandai%di%

o &oly Wee6

o Way of 8ary

o Christ the *in%

o Pa%dala' n% Poon% !a0areno

o ;east of the Immaculate Conceptiono Every days startin% from the Openin% of the Pil%rima%e Season

PIL7RIMA7E "EA"ON

• efore the Start of the Pil%rima%e Season, the Social Services Office Staffs 'ith the

&uman esource Personnel 'ill $e havin% a meetin%.

• Schedulin% of the office hours 'ill $e tac6led $ecause there 'ill $e ? shifts that 'ill $e

implemented. he first shift 'ill starts at 9am 1 >9am 'ith a $rea6time of ?

hours at >9am 1 >?9nn and 'ill $e $ac6 at >?9nn up to @9pm. he second

shift 'ill starts at F9am 1 >?9nn 'ith a $rea6time of < hours at >?9nn 1 ?9nn 'ith a $rea6time of < hours at >?9nn 1


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E(ENT"

(anuary / ;east of Sto. !iJo 2Procession3;e$ruary / Candelaria

/ Ash Wednesday

/ Pa%li6as n% m%a ta%a/Antipolo 6asama n% 8ahal na irhen

sa Colai=ue noon% I6ala'an% Di%maan% Pandai%di%

8arch or April / Palm Sunday/ &oly Wee6 2*umpisalan% ayan, Chrism 8ass3

/ Penitential Wal6 2Alay +a6ad3

/ Easter Sunday 2Prusisyon n% Salu$on%3/ Penitential Wal6 2Alay +a6ad3 from Kuaipo to

Antipolo Cathedral. 2April 3

8ay to (uly / ;irst uesday 2Start of Pil%rima%e Season3/ 8ass and Procession at Pina%misahan &ills

Octo$er / Way of 8ary

!ovem$er / Solemnity of All Saints

/ Christ the *in% !ov. ? to Dec. F / !o$enaryo para sa *apistahan n% irhen n% Inmaculada

Concepcion

Decem$er / Pa%dala' n% Poon% !a0areno/ *apistahan n% Inmaculada Concepcion

/ Sim$an% Ga$i

/ Christmas Eve L Christmas Day 2irth of (esus Christ3/ Gift Givin% Pro%ram

/ !e' -ear4s Eve

*The events that are listed requires preparation for the Social Services Office in coordination with

other Ministries under the parish, especially the Holy Week, Penitential Walk, Feast of hrist the

!in", Pa"dalaw n" Poon" #a$areno and %ift %ivin" Pro"ra&'

*Schedulin" for the staff &ust (e coordinated to the Personnel)in)har"e especially durin" Holy

Week, Pil"ri&a"e Season, #o(enaryo, Si&(an" %a(i, hrist&as ve and #ew +ears ve'

Prepare4 836

Christian AnFelo C$ "antiaFo, R$N$

Office Staff

Social Services OfficeImmaculate Conception Parish

!oted $y9

Bro$ Ariel L$ 7atla8a3an

Chairman

8inistry on Social and &uman Development

Immaculate Conception Parish


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Re5$ r$ 'e99re3 TaFum Arela, O"M

Spiritual Director

8inistry on Social and &uman Development

Immaculate Conception Parish

Approved $y9

Re5$ MsFr$ RiFo8erto "$ De 7u=man

Parish Administrator and Shrine ector Immaculate Conception Parish

Note: The first 4 pages of this Manual are being copied from the arish astoral Council!s

Manual about the Ministries under the "mmaculate Conception arish#

The remaining pages is being formulated by yours truly based on my stay here at the

Social Ser$ices %ffice# This &ill guide fello& social ser$ices office staffs and to those &ho &ill

be assigned about &hat is happening in this office and to a$oid problems that ha$e been

occurred in the past# 'e$isions can be made for the impro$ement of the office operations#

guidelines - social services office

Documents