gujarat energy transmission corporation limited …

E-2846 : Testing Equipments: 2021-22. of 18

Date: Seal & signature of Tenderer

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

Regd. Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara -390007.

Website:www.getcogujarat.com Email: [email protected] Email:[email protected] CIN: U40100GJ1999SGC036018 Phone: (0265) 2310582-86 Fax No (0265) 2337918, 2338164

TENDER NOTICE No: CE (P&C)/TN- 13/21-22

CE (Procurement & Contracts) invites “On line Tenders” (e-tendering) for the purchase of following items. Tender Papers & Specifications may be down loaded from Web site https://getco.nprocure.com (For view, down load and on line submission) and GUVNL/GETCO web site www.gseb.com & www. getcogujarat.com (For View & down load only). Tender fee may be paid

along with submission of tender in EMD cover, for respective tender. “All the relevant documents of tender to be submitted physically will be received only by Registered Post A.D. or Speed Post addressed to Chief Engineer (Procurement & Contracts) Gujarat Energy Transmission Corporation Limited, Corporate Office, S.P. Vidyut Bhavan, Race Course, Vadodara - 390 007. “NO COURIER SERVICE OR HAND DELIVERY” will be allowed.

All the bidders, in respect of tender item must have vendor registration with the GETCO or their any subsidiary company viz. prior to the date of opening of technical bid of the tender otherwise their bids will not be considered eligible for technical scrutiny and as such, their technical bids will not be opened. Vendor Registration Policy may applicable as per Purchase Policy - 2016

Sr. No.

Description

1 Tender No.: CE(P&C)/E-2846/III/Testing equipment /2021-22

2 Purchase of Testing equipments as per specification

3 Tender Fee in Rs. (non-refundable) Rs. 11,800/- (10000 + 18 % GST)

4 Estimated Cost 729.28 Lacs with GST

5 On line (E-tendering) tender/ offer submission last date up to 16.00 hours only (This is mandatory)

15.11.2021

6 Physical submission of all the relevant documents, last date up to 15.00 hours. By RPAD or SPEED POST only. (This is Mandatory)

17.11.2021

7 Date of opening of Tender fee, EMD cover, Vendor registration and technical bid physical as well as on – line opening at 16.00 Hours.

17.11.2021 Onwards.

8 Date of opening of Price Bids: Shall be intimated separately

9 Prices Firm

10 Type of Tender Item rate

IMPORTANT:

1. All the relevant documents as per requirement of the Tender also to be submitted

physically along with the Tender Fee, EMD cover in sealed cover on OR before due

http://www.getcogujarat.com/

https://getco.nprocure.com/

http://www.gseb.com/



date and time. All such documents should be strictly submitted by RPAD / speed post

only. Otherwise the offer will not be considered and no any further communication in

the matter will be entertained.

2. The tender in physical form is to be submitted in single copy instead of duplicate

mentioned in the tender. (All the online Annexure & price bid i.e. Annexure-1 to

15, GTP and price bid are not to be submitted with the physical documents).

3. Any deviation found in Data / Details / Documents between on line offer (E-tendering)

and physically submitted documents (Tender document fee, EMD, Vender

Registration, Technical and commercial documents etc.) of bidder, offer of the same

bidder will not considered and no any further communication in the matter will be

entertained. Physical copy is for reference only and tender will be evaluated on Data

/ Details / Documents of the on line offer. For any discrepancy between online &

physical bid, Online bid is considered as final. Technical evaluation would be

carried out for the items offered in the online Annexure - 4 (Un-priced

Schedule) i.e. copy without prices. The quantity, GST offered in online price

bid shall be considered as final in case of any discrepancy.

Note: In online Annexure-4 of N-Procure, there is a provision to add lines.

Bidders are requested to mention item wise quantity offered as well as item

description clearly as quantity mentioned in Annexure-4 shall be treated as

final.

4. It is mandatory for all the bidders to submit their tender documents by both forms viz.

on – line (E-tendering) and physically in schedule time. If tender documents

submitted in only any one form, say either by on line or physically, in that case the

same tender will not be considered.

5. The bidders are required to fill up all the online annexure / forms. This is intended for

transparency and speedy evaluation of the bids. Instead of simply confirming /

attached in bid / refer physical offer, the Bidder shall fill in the particulars against

appropriate place in respect of each line appearing in each online annexure.

Wherever required, bidder shall invariably have to submit supporting authentic

documents in the physical bid.

(In the absence of required details in the online annexure, the purchaser has every

right to evaluate the bids accordingly and bidder cannot raise any objection against

any point during evaluation.)

6. Bidders are requested to remain in touch with the web-site for any amendment /

corrigendum or extension of due date etc.

Any technical questions, information and clarifications that may be required

pertaining to this enquiry should be referred to: The CHIEF ENGINEER

(PROCUREMENT & CONTRACTS), Gujarat Energy Transmission Corporation

Limited, Corporate Office, S. P. Vidyut Bhavan, Race Course, Vadodara - 390 007.



GETCO reserves the right to reject any OR all tenders without assigning any reasons

thereof.

Your’s faithfully,

Chief Engineer (Procurement & Contracts)

Download Tender Documents in (PDF Format) which consists of: Part – I: Commercial Terms & Conditions Part – II: Technical Specifications & GTP’S, Schedule “A” indicating the quantities &

items, drawing if any. To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website.

Note: In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training required for participating in online tender, they can contact the following office: (n)Code Solutions-A division of GNFC Ltd., (n)Procure Cell 403, GNFC Infotower, S.G. Road, Bodakdev, Ahmedabad – 380054 (Gujarat) Contact Details Phone Airtel : +91-79-40007501, 40007512, 40007516,40007517,40007525 Reliance : +91-79-30181689 Fax : +91-79-40007533 E-mail : [email protected] TOLL FREE NUMBER: 1-800-233-7944 (EXT: 501, 512, 516,517, 525)



TENDER NO.: CE(P&C)/E-2846/III/Testing Equipment/2021-22

SCHEDULE – A

Testing Equipments (For Clause No. 5 of Comm. Terms & conditions Category of Item : Non Critical)

Sr. No.

Item Description Tender Qty in Nos.

EMD for MSME (Rs.)

EMD for NON

MSME (Rs.)

Min Tender Quantity for MSME (Nos.)

Min Tender Quantity for NON MSME (Nos.)

1

Portable DGA Analyzer as per specification

4 80,000 1,20,000 1 2

2

Vacuum Interrupter testing kit as per specification

40 1,50,000 2,50,000 10 16

3 5 KV Digital IR tester as per specification

101 70,000 80,000 25 40

Total 3,00,000 4,50,000

Note:

a) Cl. No. 65 of commercial terms and conditions, the minimum tendering quantity is revised as above:

b) “All those manufacturers, who have required PQR and already qualified as Outside Gujarat (OG – Regular) party in GETCO, shall be considered regular Gujarat Based (GB – Regular) party provided they put up their manufacturing base in Gujarat with registration and Type Test documents as per GETCO’s qualification before the tender. The fresh registration and due inspection is essential for the factory at Gujarat. In case wherein one company is registering within the State for more than 2-3 locations, they will be allowed to quote from only one location in place of quoting from multiple locations. Moreover, they also have to do type test again after registration is done in the State in order to avail the benefit of Regular Gujarat based party. Also such company will be in its original name rather than a subsidiary company to avail benefits of Gujarat based company.”

IMPORTANT: This tender is uploaded with condition of Inter-se Revised Bidding. Bidders are requested to refer Modality of Inter-se revised bidding mentioned in Annexure-I attached herewith.

1) The estimated cost of this tender with GST is Rs. 729.28 Lakhs.

2) Cost of the Tender Documents is Rs. 11,800/- (10,000 + 18 % GST) which is non-refundable. Details of Tender fees are as under: Demand Draft No. ___________________ dtd. ________________ Of Bank ___________________________________ Rs. For Rs. ___________



3) Details of the EMD are as under: Demand Draft No. _______________________ date ------------------ of Bank ___________________________________ Rs. For _________ Bank Guarantee No. ______________date. _______ of Rs. __________ Form the Bank ____________________ valid upto ______________.

4) EMD cover must contain the following documents:

Note: 1) Bidders are requested to put all Mandatory Documents in EMD cover. If any

Mandatory documents are missing in EMD cover, The Bid will treat as “Disqualified Bid” and automatically stand as “Rejected Bid”.

2) Bidders are requested to upload all Mandatory documents on N-procure website in Preliminary stage for reference only. The Documents submitted in EMD cover of Physical bid shall be considered for qualification.

a) Tender fee amount by way of demand draft or photo copy of money receipt of tender

fee (self-certified), if tender fee paid in cash at corporate office of GETCO. This is mandatory.

b) Exemption in the payment of EMD shall be given to the Small, Cottage & Tiny Industrial Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for item under tender. While no exemption shall be given to outside Gujarat based parties. (This is mandatory if applicable).

i.e. One certificate from Group-A and One Certificate from Group-B of below table.

A Group B Group

1 SSI 1 CSPO Registration Certificates

2 MSME Part-II 2 NSIC Registration Certificates

3 Udyog Aadhar Memorandum 3

DGS&D Registration Certificates 4 Udyam Registration Certificate

c) It is mandatory for Small Scale Industries of Gujarat State to submit both the previously stated required certificate otherwise in absence of any exemption in payment of EMD shall not be given.

d) Bidders of MSME Category should submit valid attested copies of their SSI (SSI/MSME Part-II/Udyog Adhaar Memorandum/ Udyam Registration Certificate) or CSPO / NSIC / DGS&D Registration Certificates in EMD Cover failing to which the “Bid” will be treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time of Technical Bid. (This is mandatory if applicable)

i.e. any certificate from Group-A and Group-B of above table.

e) In view of Ministry of Micro, Small and Medium Enterprises, Govt. of India, New Delhi Notification S.O. 2119 (E) dated 26th Jun, 2020, subsequent clarifications issued vide O.M. No. 2/1(5)/2019-P&G/Policy (Pt. IV) dated 6th August, 2020 and Amendment S.O. 2347 (E) dated: 16/06/2021 Only “UDYAM REGISTRATION CERTIFICATE” out of SSI / MSME Part-II / Udyog Aadhar Memorandum / Udyam Registration Certificate shall remain valid from 1st April 2021 is now Extended up to 31st December 2021.



(f) Full EMD amount shown against item shall be payable irrespective of Quantity offered. Please Submit letter in EMD Cover regarding item quoted & EMD Detail thereof i.e. break up for EMD paid. Bidder have to submit one BG by total EMD amount of offered items.

Sr. No. Item Description

Tender Qty.

Qty. offered

EMD Amount

MSME (Yes or No)

NOTE: Above table is required to be submitted with EMD cover to have clarity of items quoted and EMD paid. Item wise EMD is different and bidder has to pay total EMD of offered items.

(g) Vender Registration-clause No.1 of commercial terms & conditions of this tender may be read as: “Valid Vendor registration certificate / letter for the tendered item is not Mandatory.”

(h) If the EMD amount is more than Rs.1 Lac, it should be paid either by Demand Draft or Banker’s Cheque or Bank Guarantee. Otherwise it should be paid either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by Demand Draft or Banker’s Cheque or pay order only. Payment of EMD by RTGS/NEFT/on line shall be encouraged.

In case of payment through RTGS/NEFT bidder has to mail following details to [email protected], [email protected] & [email protected]:

Sr No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

6 Paid Amount

7 Payment against (Tender Fee/ EMD)

Bidder has to provide all above details on the same date of payment so that receipt can be generated.

(i) List of Orders executed during last three (3) years from the date of publication of tender notice (including supplied made to GETCO / GEB / GUVNL or their any subsidiary company) for the tendered items. Please attach order copies. In absence of this document the performance / status of bidder for the tender item would be evaluated accordingly. (This document is not mandatory for opening of the technical bid.)

(j) Chartered Engineer certificate for manufacturing capacity. (This is must)

(k) The Bidders are requested to submit the EMD BG, Execution BG, Performance BG & Purchase Agreement on Rs. 300 Non judicial stamp.

mailto:[email protected]





(l) GETCO Beneficiary Bank detail is as under:

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

2 Account No. 30483636156

3 Name of Bank State Bank of India

4 Branch Code 001946

5 Address of Bank 3rd & 4th Floor, Mid Town Heights, Jetalpur Road, Vadodara – 390 007 Ind. Finance Branch (Baroda)

6 IFSC Code SBIN0001946

7 PAN No AABCG4029R

8 TAN No BRDG00540B

9 GST No 24AABCG4029R2ZC

(m) As per Purchase Policy Amendment no. (9) dt.03/08/2019 regarding Conflict of Interest among Bidders/Agents clause No.4.23, Kindly submit authority letter of your representative (Who will make correspondence with GETCO) in tender document (i.e. EMD Cover).

(n) The Certificate regarding “RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA:

Every bidder/s should, at the time of submission of bid, give a declaration as per attached Certificate in EMD Cover.

Note: 1) In this tender, No OG/GB criteria is applicable for Bidders qualify as

Trader/Distributor. L-1 bidder shall be eligible for 100% quantity. 2) Three years supply performance to other utilities/SEB’s/any other government organization /private sector is must. (Bidders must have to submit) 3) All the Traders/Distributors have to pay Full EMD item wise. 4) GST Rate for item should be filled up as per prevailing rate at the time of submission. 5) Bidders qualify as Trader/Distributor has to quote full Tender quantity. 6). Bidders has to read special terms and condition in tender and also Qualifying Requirement.

5) Delivery schedule: - The delivery schedule of the materials to be supplied against this tender shall be as under. Commencement period will start from 15 days of date of issue of LOA. Separate postal period will not be given.

Sr. No.

Item Description Qty. in Nos.

Commencement Period

Delivery Schedule

1 Portable DGA Analyzer 4 One month One quarter

2 Vacuum Interrupter testing kit 40 One month One quarter

3 5 KV Digital IR tester 101 One month One quarter

However early delivery will be acceptable.

The above specified delivery Schedule is for the entire quantity of the tender items. If the quantity / items offered by the bidder is less while placing the order, the delivery period will be reduced on pro-rata basis based on the quantity allocations done by the Corporation, if required.



Bidders offering partial quantity against the tender items shall be required to specify delivery schedule, as per the quantity derived on equal monthly/monthly basis keeping in view the entire tender quantity.

Any deviations in the offered delivery schedule in online Annexure-4 shall lead to outright rejection of the bid and no further correspondence shall be entertained.

Note: In online Annexure-4 of N-Procure, there is a provision to add lines. Bidders are requested to mention item wise quantity offered as well as item description clearly as quantity mentioned in Annexure-4 shall be treated as final.

6) The firm whose supply against the previous order is pending as on the date of opening of the tender even after completion of their contractual delivery period, such firm will not be eligible for evaluation purpose unless convincing and sufficient reasons satisfactory to Corporation are furnished by the bidder.

7) Corporation reserves the right to terminate the contract at any time, without assigning any reason, whatsoever, by giving a notice period of Two months from the date of notice of termination of the contract. Suppliers will not be entitled for any compensation/ damages / losses, whatsoever, on account of such termination of the contract. Other text portion of Clause No. 49 – Termination of Contract will also be applicable.

8) Note: (List of Banks)

Bank Guarantees to be submitted against EMD as per Clause No. 8 & against Performance Guarantee as per Clause 9 & 41 and wherever applicable shall be furnished by following Banks:

(A) All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as EMD / Supply BG &

Performance BG for period up to March 31, 2022 as per GR No. EMD/10/2021/7729/DMO dtd. 28/06/2021. The validity cut-off date is with respect to date of issue of Bank Guarantee irrespective of date of termination of Bank Guarantee.

1) The Mehsana Urban Co-Operative Bank Limited 2) Ahmedabad Mercantile Co-Operative Bank Limited 3) Nutan Nagrik Sahakari Bank Limited 4) Kalupur Commercial Co-Operative Bank Limited 5) RBL Bank 6) Axis Bank 7) ICICI Bank 8) HDFC Bank 9) Kotak Mahindra Bank 10) IndusInd Bank 11) Rajkot Nagarik sahakari Bank Limited 12) The Gujarat State Co-Operative Bank 13) Sarswat Bank 14) Saurashtra Gramin Bank 15) DCB Bank 16) Tamilnadu Mercantile Bank 17) Ujjivan Small Finance Bank 18) A U Small Finance Bank 19) Federal Bank 20) Equitas Small Finance Bank



21) Bandhan Bank 22) Standard Chartered Bank 23) City Union Bank 24) Yes Bank

Bank Guarantee of other than above mentioned banks towards EMD, Performance Bank Guarantee for Supply & Warranty will not be acceptable.

Note: On receipt of approved list of Bank from GoG, same may be applicable & bidder has to submit fresh BG if Bank name is not included for submitted BG.

9) Guarantee: The Guarantee shall be as per Clause No.40 of the Commercial Terms & Conditions for 36/42 months.

10) DEMOSTRATION:

During technical scrutiny of the bid, purchaser will ask to demonstrate the offered equipment at purchaser’s site. The bidder shall demonstrate the test equipment within one week of intimation from purchaser. The purchaser will evaluate the suitability of product for their application, present practice & test equipment used. Based on demonstration, the purchaser decision will be final & unchallenged for acceptance/ non acceptance of product even, if product will comply other tender’s terms and conditions.

11) Bidder has to submit following document in separate file along with technical bid. 1) A set of tender drawing 2) A set of Type Test Reports 3) Manufacturing Quality Plan 4) Field Quality plan 5) Erection, testing & Commissioning and maintenance manuals.

12) Validity of the Offer: Clause No. 10 of commercial terms & conditions of tender may be read as:

“The offer will have to be kept valid for a period of 120 days from the date of opening of technical bids. In case of finalization of the tender is likely to be delayed, the tenderer’s will be asked to extend the same without change in the prices or any terms and conditions of the offer. If any change is made, original or during the extended validity period, the offer will be liable for outright rejection without entering into further correspondence in this regard and no reference will also be made.”

13) It is proposed to have integrity pact, to have best business practices in an atmosphere of trust to provide goods & services for the ultimate benefit of the society and Nation.

GETCO management desires to have an integrity pact attached herewith to be signed by authorized person of vendor. However this document is voluntarily and does not have any legal binding.

14) Details as per qualifying requirement to be submitted along with offer in a separate file. Bidder have to submit details in following format for the offered items with offer

Sr. No.

Tender Items

Manufacturing Capacity*

Order executed with qty &

date, place. **

Performance as per qualifying requirement of specification ***

Commercial deviation $

Delivery offered

Chartered Engineer certificate to be attached. (This is must)

** Supply details for offered items with name of purchaser, date and location to be mentioned.



*** Performance certificate for satisfactory operation/working for period as per qualifying requirement attached with specification. (This is must for getting the offer qualified)

Note: Bidders have to submit detail in above format with supporting documents, failing which offer is liable to dis-qualified.

15) The bidders are requested to submit their bids on line through our service provider M/s (n) Code Solutions, one day prior to the due date for submission, in order to avoid all complications / disputes at later stage arising due to last moment submission.

16) The successful bidders shall have to submit/ in person original type test reports for verification of type test along with acceptance of LOI within five days.

If bidder fail to submit original copy of type test reports or type test reports are found fake / tampered, then LOI will be cancelled. Also, submitted EMD against the tender will be encashed. Also, such bidders shall not be allowed to participate in the future tender for 3 years.

17) Clause No. 9.1.1 shall be added in Commercial Terms & conditions as under.

9.1.1 : Security Deposit if paid will be returned on successful completion of the Order and only after the Performance Guarantee Condition is fulfilled.

If the full Security Deposit amount is not paid within 15 (Fifteen) days after the receipt of the LOA OR Valid & Notarized NSIC certificate is not submitted, then the order will be out rightly cancelled at the risk & cost of the Tenderer (at the discretion of the Corporation) and without entering into any correspondences and this will be binding on the Tenderer.

18) Commercial terms & condition clause No. 23.1 first para shall be read as under.

Penalty shall be @ 0.5% per week or part thereof plus GST and Cess as applicable on delayed portion subject to maximum 10% plus GST and Cess as applicable of the delayed portion order value (End Cost including GST and Cess as applicable) in case of supply only, where as in case of projects, the ceiling shall be with reference to total contract value including GST and Cess as applicable of the project (Supply +Erection +Civil). For calculating the delayed portion, date of actual receipt of material at store shall be considered.

Moreover, in case of supply is delayed more than seven months, company may initiate for Stop Deal/Black List along with risk purchase.

19) Deduction of TDS under GST: As per provisions of GST Act, “TDS under GST @ 2 % (1 % CGST + 1 % SGST or 2 % IGST, as applicable) or at the applicable rate from time to time, will be deducted from the bill of Suppliers / Contractors at the time of credit or payment, whichever is earlier.”

20) Income Tax (TDS)

TDS under Income Tax will be deducted on purchase of goods by GETCO @ 0.1% of the sum exceeding Rs. 50 Lacs u/s 194Q from the bill of suppliers / Contractors at the time of credit or payment whichever is earlier. TDS will be deducted on Advance Payment being also made by GETCO to Supplier. Further in some of the cases, where TCS u/s 206 (1H) is applicable also along with TDS u/s 194Q, then only TDS on Purchase of Goods u/s 194Q shall be deductible, as TDS u/s 194Q overrides TCS u/s 206C (1H).

As per the Section 206AB of Income Tax Act, TDS under Income Tax will be deducted at higher rates of the following rates: (Non-filers of ITRs for the past two fiscal years will be subjected to higher TDS)



a) At twice the rate specified in the relevant provision of the Act, b) At twice the rates in force. c) At the rate of 5%.

21) As per Purchase Policy Amendment no. (9) dt.03/08/2019 regarding Conflict of Interest among Bidders/Agents clause No.4.23 as under:

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict of interest can lead to anti-competitive practice to the detriment of Procuring Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may consider to have a conflict of interest with one or more parties in this bidding process for particular quoted item, if: a) They have proprietor/Partner(s)/Director(s) in common: or

b) They receive or have received any direct or indirect subsidy/financial stake from any of them; or

c)They have the same legal representative/agent for purposes of the bid; or

d) They have relationship with each other, directly or through common third parties, they put them in a position to have access to information about or influence on the bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in more than one bid will result in the disqualification of all bids in which the parties are involved. However, this does not limit the inclusion of the components/sub-assembly/assemblies from one bidding manufacture in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of their principal manufactures, one agent cannot represent two manufacturer or quote on their one behalf in a particular tender enquiry. One manufacturer can also authorize only one agent/dealer. There can be only one bid from the following;

1.The Principal manufacturer directly or through one Indian agent on his behalf; and 2.Indian/Foreign agent on behalf of only one principal.

g) A bidder or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the contract that is the subject of the bid;

h) In case of a holding company having more than one independently manufacturing units, or more than one unit having common business ownership/management, only one unit should quote. Similar restrictions would apply to closely related sister companies. Bidders must proactively declare such sister/common business/management units in same/similar line of business.

i) Bidder shall not act in contravention/violation to the provisions of competition act, as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration. That bidder shall not have conflict of interest with other bidders for particular quoted item, as above

Note: Kindly submit authority letter of your representative in tender document (i.e. in EMD Cover).

22) As per Purchase Policy Amendment No. (10) dtd.14.11.2019 (Addition of new clause no. 4.17.5 in Purchase Policy – 2016 for procurement of material) as under:

The supplier has option to submit single Bank Guarantee, to cover execution period and Guarantee/Warrantee period, equivalent to higher of two Bank



Guarantees i.e. Security Deposit and Performance Guarantee as mentioned in Clause No. 4.17.5 to 4.17.7.

It should be valid till completion of Guarantee/Warrantee period including additional one month.

However, in case of the delay in execution/delivery extension of Purchase Order, the supplier shall have to extend such Bank Guarantee accordingly.

23) The New Special conditions of contract shall be considered as below:

“In event of failure of the contractor to pay the amount of penalty as demanded, the owner shall be entitled to deduct the amount of penalty for delay from the amounts payable to the contractors under any bills raised under this contract or any other amount payable under any other contract with the GUVNL and its Subsidiary companies i.e. GETCO, GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL. It is permissible for the owner to adjust the amount of penalty of delay against any Bank Guarantee furnished by the contractor under this contract or any other contract with GUVNL and/or its subsidiary companies.”

“RIGHTS OF THE OWENER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the contractor, the owner shall be entitled to withhold and also have a lien to retain such sum or sums in whole or in part from the security, if any, deposited by the contractor and for the purpose aforesaid, the Owner shall be entitled to encash and withhold the amount of performance Bank Guarantee or other security, if any, furnished as the case may be. The Owner shall also have a lien over the same pending finalization or adjudication of any such claim. In the event of the security is insufficient to cover the claimed amount or amounts, the Owner shall be entitled to withhold and have lien to retain to the extent of the such claimed amount or amounts referred to above, from any sum or sums found payable or which at any time-thereafter may become payable to the contractor under the same contract or any other contract with the owner or GUVNL or its Subsidiary companies pending finalization or adjudication of any such claim.

Lien in respect of claims in other contracts:

a) Any sum of money due and payable, to the contractor (including the security deposit) under the contract may be withheld or retained by way of lien by the Owner against any of its claim in respect of payment of a sum of money arising out of or under any other contract made by the Contractor with the Owner or GUVNL or any of its subsidiary companies.

It is an agreed that the sum of money so withheld or retained under this clause by the Owner will be kept withheld or retained as such by the Owner till its claim arising out of the same contract or any other contract is either mutually settled or determined by the arbitrator or competent court, as the case may be, and the Contractor shall have no claim for interest or damages whatsoever on this account or on any other ground in respect of any sum of money withheld or retained under this clause and as may be duly notified to the contractor.”

24) Amendment in commercial terms and conditions – REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA:

I. Any bidder from a country which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority.

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or



companies), every artificial juridical person not falling in any of the descriptions of bidders stated hereinbefore, including any agency branch or office controlled by such person, participating in a procurement process.

III. "Bidder from a country which shares a land border with India" for the purpose of this Order means: - a) An entity incorporated, established or registered in such a country; or b) A subsidiary of an entity incorporated, established or registered in such a country; or c) An entity substantially controlled through entities incorporated, established or

registered in such a country; or d) An entity whose beneficial owner is situated in such a country; or e) An Indian (or other) agent of such an entity; or f) A natural person who is a citizen of such a country; or g) A consortium or joint venture where any member of the consortium or joint venture falls

under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has a controlling ownership interest or who exercises control through other means.

Explanation-

a. "Controlling ownership interest" means ownership of or entitlement to more than twenty-five per cent of shares or capital or profits of the company;

b. "Control” shall include the right to appoint majority of the directors or to control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of entitlement to more than fifteen percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in dealings with third person.

Moreover, kindly refer the “Office Memorandum” Issued by Ministry of Finance Ref. No. F.No. 6/18/2019-PPD, dtd: 23rd July, 2020 and submit all relevant documents accordingly.



Every bidder/s should, at the time of submission of bid, give a declaration as per attached Certificate for above.

NOTE: Refer commercial terms and condition uploaded with this tender. However, following may please be considered.

(1) Please refer Annexure -11 of commercial terms & conditions, documents mentioned shall be submitted in Technical Bid cover.

(2) All the online Annexure & price bid i.e. Annexure-1 to 15, GTP and price bid are not to be submitted with the physical documents.

(3) For any discrepancy between online & physical bid, Online bid is considered as final. Technical evaluation would be carried out for the items offered in the online Annexure 4 (Un-priced Schedule) i.e. copy without prices. The quantity, GST offered in online price bid shall be considered as final in case of any discrepancy.

(4) While filling up the online “PRICE BID”, please note following: Applicable GST rates needs to be mentioned in “GST rate with Cess, if any” Column and in case of tenderers opting for composition scheme, “C” shall be mentioned and amount (In Rs.) shall be “0” (Zero) in “Unit GST with Cess, if any per Unit in Rs.” Column of online “PRICE BID”.

(5) Please refer Clause No. 36 of commercial terms & conditions, the required documents shall be submitted in hard copy in technical bid cover only.

(6) In Clause No. 8 (6) and clause No. 30 of commercial terms & conditions validity of type test shall be read as 5 (Five) years in place of 7 (Seven) years.

(7) In purchase agreement clause No. 6 on page No. 3 please read TWO MONTH’S NOTICE IN WRITING in place of ONE MONTH’S NOTICE IN WRITING

Date:- Place:-

SIGNATURE OF TENDERER

COMPANY’S ROUND SEAL




Vadodara I N T E G R I T Y P A C T

OUR ENDEAVOUR

To create environment where Business Confidence is built through Best Business Practices and is fostered in an atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of society the nation.

GETCO COMMITMENT PARTY’S COMMITMENT

To maintain the highest ethical standards In business and professional

Not to bring pressure / recommendations outside GETCO to influence its decision.

1. Ensure maximum transparency to the Satisfaction of stakeholders.

Not to use intimidation, threat, inducement or Pressure of any kind on GETCO or any of it’s employees under any circumstances.

To ensure to fulfill the terms of agreement / contract and to consider objectively the viewpoint of parties.

To be prompt and reasonable in fulfilling the contract, agreement, legal obligations.

To ensure regular and timely release of payment on due dates for work done.

To provide goods and / or services timely as per agreed quality and specifications at minimum cost of GETCO.

To ensure that no improper demand is made by employees or by anyone on our behalf.

To abide by the general discipline to be maintained in our dealings.

To give maximum possible assistance to all the Vendors / Suppliers / Service provider and other to enable them to complete the contract in time.

To be true and honest in furnishing information including payment to agents / sub-agent.

To provide all information to suppliers/ contractors relating to contract / Job which facilitate him to complete the contract / job successfully in time.

Not to divulge any information, business details available during the course of business relationship to others without the written consent of GETCO.

To ensure minimum hurdles to Vendors/ suppliers / contractors in complete of agreement / contract / work order.

Not to enter into carter / syndicate / understanding whether formal / non-formal so as to influence the price.

__________________ Seal & Signature

(GETCO Authorized Signatory)

__________________ Seal & Signature

(Party’s Authorized Person)

Name: Designation:



IMPORTANT FOR BANK GUARANTEE’S: Special Instructions Regarding Bank Guarantee(s) as Security deposit and Earnest

Money deposit:

i. There should be a claim period of at least one month after expiry of the Bank guarantee

ii. Bank guarantee Invocation–lodgment of claim should be possible at Local Branch of Issuing Bank

iii. For Invocation of BGs, a written application from the beneficiary i.e. GETCO should be sufficient for lodgment of our claim

iv. On receipt of original bank guarantee, a written confirmation should be given to GETCO from the issuing bank

NAME OF DESIGNATED BANKS:

AS PER CLAUSE No. 8 above.

Note: The banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time.

PARTY TO TAKE NOTE PLEASE BEFORE SUBMITTING THEIR BANK

GUARANTEES

1) Title of Bank Guarantee shall be as per format of respective BG. 2) Bank Guarantee number and date to be written on every page, of Bank Guarantee &

its extension.

3) If B/G amount is more than Rs. 50,000/-, kindly take sign of two Bank Officer with their respective Employee Code No.

4) Valid confirmation letter of the concerned Bank in an approved format should be attaché with every Bank Guarantee & its Extension.

5) Stamp paper should be valid & recent one and date of issuing of stamp paper should not be beyond six months, in any case.

6) Round seal and signature of two Bank Officers should be affixed on every B/G paper.

7) BG Formats are attached separately. (on Stamp Paper of Rs. 300.)



ANNEXURE- I

(1) Tender is invited through n-Procure website i.e. https://www.nprocure.com/ for all required tender items in single tender.

(2) After Techno-Commercial Scrutiny Successful Bidders will be informed regarding price Bid opening before Two days (At least One working day) of schedule time of opening. However, Price bids will not be shared.

(3) After opening of price bid, bidders will see on n-Procure that price bids opened by GETCO but will not able see individual price quoted by them (i.e. price quoted by other bidders.)

(4) To participate the Inter-se Reversed Bidding, bidders have to create e-Auction USER ID on https://e-auction.nprocure.com/ and it is mandatory to submit the same along with physical Technical bid (In EMD cover); so that the bidder shall be allowed to participate the Inter-se Reversed Bidding. Details regarding elimination criteria and Inter-se Reversed bidding is available in Annexure-I in schedule-A.

(5) Item wise reverse auction will be carried out on web portal https://e-auction.nprocure.com/

(6) Separate Inter-se Reversed bidding will be done for New Category (New-1 / New-2) Bidders and Regular Category Bidders.

(7) The Inter-se reverse bidding shall be carried out on the same day for which the decremental value and duration for the Inter-se Reversed bidding shall be informed to the qualified bidders before start of “Inter-se Reverse Bidding”.

(8) Elimination criteria will be as under

Sr. No.

Item wise Nos. NEW/REGULAR Bidders

Particulars

1 2 No elimination.

2 3 to 5 H-1 Bidder shall be eliminated

3 6 or more bidders H-1 & H-2 Bidders shall be eliminated

(9) The L-1 price shall be put up for starting price for Inter-se Reversed bidding. Inter-se Reversed bidding shall be for reducing the price and the bidder have to reduce their quoted price in decrement of value as decided before start of Inter-se Reversed bidding. If any bidder bids in last 2 (Two) Minutes of deadline for submission of bid for Inter-se Reversed bidding then, the time for inter-se Reversed bidding shall be extended for further 5 (Five) Minutes from its previous closing time.

(10) On completion of Inter-se Reversed bidding for one item, same will be started amongst eligible bidder for other item. On completion of complete inter-se Reversed bidding, bid price along with position of bidder shall be shared and for that it is mandatory for all bidders to log in irrespective of whether to participate or not.

(11) On completion of complete Inter-se Reversed bidding for all items, Price bids of N- procure portal will be shared.

(12) After Interse Reversed bidding process, L-1 bidder shall be decided on lowest revised price.

(13) The L-1 bidder after Inter-se revised bidding shall have to submit break-up in line with their quoted price bid within three days.



(14) After Inter-se reverse bidding GUVNL Purchase policy 2016 & subsequent amendments shall be applicable.

***********************************

GETCO/TEST EQUIP/IR Tester/R0 Oct-18

Signature & Seal of Bidder Page 1 of 19

GUJARAT ENERGY TRANSMISSION CORPORATION LTD. SARADAR PATEL VIDYUT BHAVAN, RACE COURSE, BARODA – 390 007. TECHNICAL SPECIFICATION FOR

Insulation Resistance Tester – 5 KV GETCO/TEST EQUIP/IR Tester/R0 Oct-18



SPECIAL INSTRUCTIONS TO BIDDER Please read following instructions carefully before submitting your bid. 1. All the drawings, i.e. elevation, side view, plan, cross sectional view etc., in AutoCAD format and manuals in PDF format, for offered item shall be submitted. Also the hard copies as per specification shall be submitted. 2. The bidder shall submit Quality Assurance Plan with the technical bid. 3. The bidder shall have to submit all the required type test reports for the offered item. In absence of this, the evaluation shall be carried out accordingly as non-submission of type test reports. 4. The bidder must fill up all the points of GTP for offered item/s. Instead of indicating “refer drawing, or as per IS/IEC”, the exact value/s must be filled in. 5. All the points other than GTP, which are asked to confirm in technical specifications must be submitted separately with the bid. 6. The bidder is required to impart training in view of manufacture, assembly, erection, operation and maintenance for offered item, at his works or purchasers’ site, to the person/s identified by GETCO, in the event of an order, free of cost. The cost of logistics will be borne by supplier. 7. Please note that the evaluation will be carried out on the strength of content of bid only. 8. The bidder shall bring out all the technical deviation/s only at the specified annexure.



SECTION: I Qualifying Requirement For Supply Of Insulation Resistance Tester 1) The bidder shall be Original Equipment Manufacturer (OEM). The bidder shall have proven experience of not less than 5 years in design, manufacture, supply and testing (as per IS/IEC) at the works of equipment / material offered for equal or higher voltage class application. Bidder shall confirm the same with the documentary evidence. 2) Those bidders who cannot meet the requirement above, but are being authorized by OEM for sales can also participate, provided they hold valid ongoing authorization with OEM for supply, testing, repairing, etc for the offered type and class test equipment since last three years. They shall submit authorization for joint undertaking with OEM for accepting joint and several liabilities of all obligations under the contract and performance letters along with technical bid. 3) The bidder shall submit at least two performance certificate from STU (State Transmission Utilities) or CTU (Central Transmission Utilities) in support of the satisfactory operation of the offered test equipment for a minimum period of 3 years. 4) The bidder shall have service infrastructure including trained manpower in India. Details shall be submitted with technical bid. 5) The minimum requirement of manufacturing capacity of offered type, size and rating of equipment shall be FIVE times tender/ bid quantity. The bidder should indicate manufacturing capacity by submitting latest updated certificate of a Chartered Engineer (CE). The manufacturer shall have adequate design infrastructure and procedures including quality control and demonstrate the same in the technical bid through relevant documents. 6) The bidder should clearly indicate the quantity and Single Value Contract executed during last FIVE (5) years, for the offered equipment. Bidder should have executed one single contract during last five years for the quantity equivalent to tender / bid. Offered type and class test equipment shall be in service, in India, for not less than 3 years as on the date of bid opening. The detail is to be submitted in following format, Sr. No Items Supplied To

Order Reference No. & Date

Items Quantity Order Fully Executed. Yes/No

Status, If Order Under Execution

Remark

7) The equipment offered shall have type test certificates from accredited laboratory (accredited based on ISO/IEC guide 25 /17025 or EN 45001 by the National accreditation body of the country where laboratory is located), as per IEC/IS defined in technical specification. The Type test reports shall not be older than Seven years and shall be valid up to expiry of validity of offer.



SECTION – II General Terms & Conditions for Insulation Resistance Tester (1)SCOPE: This section covers the scope of supply and delivery of Insulation Resistance Tester, in line with specification as specified, complete with all accessories required for safe, efficient, satisfactory and trouble free operation of the test equipment. The scope also includes following aspects. A. The design, manufacturing and complete testing of Insulation Resistance Tester shall be at manufacture’s works. It shall meet the requirement of diagnostic testing of Power Transformer, C.T, P.T, LA, CB, etc. in energized switchyard of 66 KV,132 KV class substations/power stations. B. Demonstration of the offered equipment as per requirement of purchaser. C. Supply of Insulation Resistance Tester along with all mandatory tools/accessories like cables, switches, indicating lamps, warning lamp, etc. or anything required for successful working along with requirement of first testing and commissioning to provide self contained and ready to use test equipment as per the specification. The same shall be specified in below format. Sr. No Description Qty required Make and type

(Mandatory tools & accessories for successful working in the scope of supply are to be mentioned.) D. Acceptance tests as per the relevant and applicable standards. E. Testing and commissioning at site. F. F.O.R. destination supply of completely assembled test equipment. G. It is not intended to specify entire design and construction detail of the equipment. However, the equipment shall conform in all respects to high standards of engineering; design and workmanship as per Principal Technical Parameter with necessary/required Type tests. It shall be capable of performing continuous commercial operation up to the supplier’s guarantee & expected life of equipment. In a manner acceptable to the purchaser, who will interpret the meaning of drawings and specifications, and shall have the power to reject any work of material which, in his judgment is not in accordance therewith. The offered equipment shall be completed with all components necessary for their effective trouble free operation. Such components shall be deemed to whether those are specifically brought out in this specification and/or the commercial order or not. H. Furnishing test certificates of test set and associated equipment/accessories. I. List of testing and commissioning of supplied equipment at site during last five years. J. The successful bidders have to submit three sets of external and internal cable connection diagram, GA, Technical parameters, drawings, commissioning and maintenance manuals with all operational /optional features for approval.



Design, material selection and workmanship shall be such that, to result in neat inner and outer appearance with no weld, rivets or bolt heads apparent from outside. All exterior surface shall be proper and smooth. Necessary life time licensed copy of interfacing and analysis software with test kit should be supplied at free of cost with test equipment. 2. STANDARDS

Unless, otherwise specified elsewhere, in this specification, the rating, performance and testing of test set, shall confirm to the latest revisions, available at the time of placement of order of the relevant standards as below. STANDARD NO STANDARD TITLE

IEC 61010-1 EN 61010-1 Safety requirement for electrical equipment for measurement, control and laboratory use. IP 65 IP 40 Degree of protection with case Degree of protection without case IEC 61326-1 class A EN-61326-1 class A EMC IEC 61000-4-2 Electrostatic Discharge IEC 61000-4-3 Radio Frequency AM Electromagnetic Field IEC 61000-4-4 Fast Transients IEC 61000-4-5 Surge immunity Test. IEC 61000-4-8 Power Frequency Magnetic Field IEC 61000-4-11 Dips test IEC 61000-6-2 Generic Standards IEC 60068-2-27 Shock Resistant (operation) IEC 60068-2-6 Vibration during transport and operation IEC 60068-2-6 Drop Test IEC- 60255-21-2 IEC-60088-2-29 Shock and bump & Bumping during transport

IEC-60068 Environmental Testing



3. PRINCIPAL TECHNICAL PARAMETERS

The Insulation Resistance Tester shall have following technical requirements. GENERAL TECHNICAL PARAMETERS 1. The test equipment shall be able to perform diagnostic test to determine insulation condition by measuring insulation resistance of Multi Terminal High Voltage Equipments such as Power Transformers (1/2/3 windings), CT, PT, CVT, CC, LA, Circuit Breakers etc., in energized switchyard of 66 KV,132 KV class substations/power stations. 2. The test equipment shall display minimum following measured parameters in display. a) Resistance b) Voltage c) Leakage current d) Capacitance e) PI f) Battery status. 3. The test equipment shall be automatic, fully microprocessor based and able to operate without need of a dedicated PC/Laptop. 4. The test euipment shall have interference suppression facility and shall give consistent and repeatable results in high interference switchyard up to 132 KV level. 5. The test equipment shall be powered by main supply as well as through inbuilt rechargeable battery. 6. The Internal Rechargeable battey shall have following characterstics. (a) Type: Li-Ion (b) Continuous life support without charging of battery: minimum 5 Hours. 7. The test equipment shall be equipped with visible LED or audible alarm for safety aspect during test mode. 8. The test equipment shall have GUARD terminal to perform three terminal test and to ignore the surface leakage current. 9. The supplied cables utilized for measurement/connection shall have following characterstics. (a) Length of cable in meter (minimum): 15 meters (b) Size of connecting clamp/test leads diameter in mm (minimum): 18 mm. (C) compatible IEC for cable.: IEC 61010 10. The test equipment shall have USB for P.C/Laptop communication interface.

11. The test equipment shall work with power supply with voltage variation up to 230V AC ± 15%.

12. The test equipment shall work with power supply frequency variation up to 50 Hz ± 5%. 13. The test output voltage shall have following characterstics.



a) Voltage Range: 500 V to 5 KV. b) The test voltage shall be adjustable in minimum of 50 V step size.

C) Test Voltage accuracy: ± 5 % 14. The test equipment shall have short circuit current capacity of 5 mA (mili Amp) at

highest test voltage. 15. The test equipment shall have interference rejection capacity of 4 mA (mili Amp) at

highest test voltage. 16. The test equipment shall have capacity to guard terminal error of 2 % with 500 K ohm

guarding with 100 MΩ load. 17. The test equipment shall measure resistance in the range 10 KΩ (kilo ohm) to 10 TΩ

(tera ohm). Further, kit shall have accuracy of ± 20 % or better at highest resistance range.

18. The test equipment shall measure voltage in the range 0-600 V A.C/D.C. 19. The test equipment shall measure capacitance in the range 10nF (neno faraday) to 25

µF (micro faraday). Further, kit shall have accuracy for capacitance measurement of ± 10 % ±5 nF or better.

20 The test equipment shall work with following environmental parameters. a) Temperature range :0 °C to 50 °C b) RH (Relative humidity): 90% RH Non condensing 21. The test equipment shall be portable and light weight. 22. The test equipment shall be supplied with case having adequate shock and vibration

absorbers facility. 23. The test equipment shall have minimum ingress protection with IP class i.e. IP 65 for

test equipment with case and IP 40 for test equipment without case. 24. The test equipment shall be supplied with software which shall have automatic

temperature conversion facility and give measured/converted results at base /reference temperature of 20 degree celsius. However, OEM has to give temp conversion formula with temp conversion/correction table with adopted IEC/IS or other relevant/equivalent standard.

25. The test equipment shall have minimum of 1000 results in built storage facility. 26. The display provided on the kit shall be LCD type or better with back lit facility. 27. The supplied software shall be compatible with window based operating system and



software shall be upgraded at free of cost by supplier/OEM whenever software upgradation is launched by OEM and windows upgradation available in the market.

28. The P.C./laptop communication port shall be galvanically isolated from power supply input.



2. TYPE TESTS 2.1. The equipment offered shall be fully type tested as per the relevant standards. Type Test reports shall be submitted along with offer. The reports shall not be older than seven years and shall be valid up to expiry of offer. The bidder shall furnish, all required type test reports, conducted in NABL accredited National / Foreign lab, as per relevant IS/IEC or any equivalent standard of the equipment being offered. Pl. refer relevant/applicable standards in sec. 2.0 “standards” with its clause. 1) Degree of protection with and without case 2) Accuracy Test. 3) EMC 4) Environmental Testing 5) Vibration 6) Shock and Bump Test 7) Safety requirement for electrical equipment for measurement, control and laboratory use 2.2. The purchaser reserves right to demand repetition of some or all the type tests in presence of the purchaser representative. For this purpose, bidder may quote unit rate for carrying out each type test. 2.3. In case of non-submission of some of the type test reports, the bidder shall confirm the submission of same before commencement of supply, without affecting delivery schedule, from NABL accredited laboratory, at free of cost. In absence of this confirmation, offer will be evaluated as non-submission of type test report. 3. INSPECTION DURING MANUFACTURING 3.1 The inspection may be carried out by the purchaser at any stage of manufacture. The successful bidder shall grant free access to the purchaser’s representative at a reasonable time when the work is in progress. Inspection and acceptance of any equipment under this specification shall not relieve supplier from obligation of furnishing equipment in accordance with the specifications and shall not prevent subsequent rejection if the equipment is found to be defective. 3.2 The supplier has to inform purchaser in advance about manufacturing program, so that arrangement of inspection can be done. 3.3 The purchaser reserves right to witness routine testing of bought out items for acceptance. 4. QUALITY ASSURANCE PLAN 4.1. The bidder has to furnish quality assurance plan invariably along with offer which is adopted by supplier/sub supplier in the process of manufacturing for all major equipment’s/components including test equipment. 4.2 Precaution taken for ensuring usage of quality raw materials and sub- components shall be stated in the quality assurance plan. 4.3 The bidder should specifically express their consent to accept additions, revisions to their quality assurance plan to meet purchaser’s requirements if needed. The final quality assurance plan shall be adopted with mutual consent and after discussion with successful bidder.



4.4 Offer is likely to be rejected if quality assurance plan and relevant detail as per clause No. 6.1 to 6.3 is not submitted along with the offer. 5. GUARANTEE 5.1. The equipment supplied in accordance with specified specification shall be guaranteed for trouble free operational performance against any type of defects for a period of 36 months from the date of commissioning. 5.2. Any engineering error, omission, wrong provision, equipment failure etc., if found during actual commissioning of the equipment shall be attended by the bidder at free of cost. 5.3. During guarantee period if test kit remains out of service from repair for more than six days, spare kit should be handed over to concern consignee. The spare kit will be handed over back to supplier after repairing and receipt of original test kit. 5.4. During guarantee period, if any defect observed, it is bidder’s responsibility to collect kit from site/ consignee to attend the same. 5.5. On each failure of test equipment, supplier has to submit detail analysis report invariably for cause of failure to transmission wing, corporate office, GETCO. 5.6. DEMONSTRATION: During technical scrutiny of the bid, purchaser will ask to demonstrate the offered equipment at purchaser’s site. The bidder shall demonstrate the offered testing equipment within one week of intimation from purchaser. The purchaser will evaluate suitability of equipment for their application, present practice and test equipment used. Based on demonstration, purchaser decision will be final & unchallenged for acceptance/ non acceptance of product even, if product will comply other tender’s terms and conditions. 5.7. Bidder has to submit inspection call and acceptance test at their works prior to 10 days from date of inspection. 6. DOCUMENTATION 6.1. The bidder shall furnish as a part of their offer, complete set in triplicate of technical literature/ manuals, and typical schematic drawings of test equipment offered by them. 7. PACKING AND TRANSPORT 7.1. All equipment/ material shall be suitably packed for transportation to site and outdoor storage during transit. The bidder shall be responsible for any damage to the equipment during transit and it should be replaced without any extra cost. 7.2. The equipment case containing test equipment shall be very carefully packed and marked with appropriate caution symbols i.e. “FRAGILE”, “HANDLE WITH CARE”, “USE NO HOOK” etc. The contents of each package shall have marking that can be easily identified from the package list. 7.3. Packing shall provide complete protection against moisture, termite and mechanical shocks and vibrations etc. The moisture absorbent material like silica or other substance should be packed in cotton bags and placed inside the packing. 7.4. Wherever necessary proper arrangement for attaching slings for lifting shall be provided. All packages clearly marked with gross weight, signs showing ‘UP’ and ‘DOWN’ sides of boxes, contents of each package, order no. and date, name of the plant/SS/ for which



material packed forms part of and any handling and unpacking instructions considered necessary. 7.5. Any material found short inside the packing case, shall be supplied by the manufacturer/ supplier/bidder without any extra cost within 15 days. 7.6. Bidder shall ascertain, transport limitations like weight, maximum allowable package size for transportation, material fragile or not etc. prior to shipment from concerned authorities. 7.7. Each consignment shall be accompanied by a detailed packing list containing the following information: a. Purchase order reference b. Name of consignee c. Details of consignment d. Destination e. Total weight of consignment f. Handling & unpacking instructions g. Bill of materials indicating contents of each package h. Sign showing upper/ lower side of crate, fragile material or not etc. 8. TRAINING 8.1. The Successful bidder shall be required to provide training at GETCO site i.e. at each circle (13 nos.) of GETCO, at no extra cost. The training should cover the theory and hands on training of: a. Familiarization with instrument & its parts b. Procedure of installation, testing & commissioning c. Procedure for site calibration. d. On hand testing of different 66/132/220/400 KV equipment etc. e. Demonstration of software provided with equipment f. Field maintenance & troubleshooting of equipment g. Creating/ Maintenance of data base. 8.2. To and Fro charges, logistics, lodging, boarding shall be borne by bidder for test set and their representative. 8.3. The programme of the training shall be mutually discussed and finalized by the purchaser. 9. SCHEDULES 9.1. The bidder shall fill in the following schedules which form part of the tender specification and offer only signed stamped.

Schedule – B Guaranteed Technical Particulars (GTP) Schedule – C Schedule of bidder’s past supply with performance certificates Schedule – D Bidder’s supply capability Schedule – E Requirement of first testing & commissioning of kits Schedule – F Recommended Spares/list of consumables

9.2. If the schedules are not submitted duly filled in with the offer, the offer is likely to be rejected.



9.3. Unless otherwise brought out separately by the bidder, the test set offered shall be deemed to conform to the specification, as listed in this tender, scrupulously. 9.4. For any deviation from the specification which is not specifically brought out in the schedules shall be supported by authentic documents, standards and clarification, otherwise offer may be liable for rejection. Any deviation from the specification shall be highlighted giving reasons and unit prices. 9.5. Bidder shall submit list of orders for offered equipment, executed or under execution, with full details in the schedule of tender’s experience (Schedule ‘C’) to enable the purchaser to evaluate the offer. If the equipment is being designed and manufactured in collaboration with other manufacturer, the following additional information shall be submitted by the bidder along with his offer. a. Copy of authorization between the Bidder and manufacturer. b. List of order for offered equipment, executed/ being executed by the supplier 10. INFORMATION TO BE FILLED INVARIABLY BY THE BIDDER 10.1. Items and relevant information as mentioned below shall be invariably furnished by bidder in offer for ready reference purpose to purchaser. a. Copy of authentic English translation of each of the standards for offered equipment specified in the specification or higher standards other than mentioned in specification for offered equipment. b. Schedule ‘B’, ‘C’, ‘D’, ‘E’,’F’ 11. UNIT RATE FOR THE CABLES AND OTHER ACCESSORIES 11.1. Along with the offer, bidder has to submit unit rate of all type of cables and accessories required for trouble free operation of test set for minimum 10 years. The offer without above unit rate may likely to be rejected. 11.2. The above unit rate shall be kept valid till expiry of guarantee period. 11.3. The purchaser reserves right for selection of items & quantities for spares to be ordered. 12. GURANTEE FOR MAINTENANCE SPARES AND SERVCIES 12.1. The bidder shall guarantee for supplying maintenance spares, services, repairing of test set & calibration of test set for a period of life expectancy i.e. 20 Years.



SCHEDULE: B: GUARANTEED TECHNICAL PARTICULARS (TO BE FILLED IN BY THE BIDDER AND FURNISH WITH TECHNICAL BID)

The GTP is to be filled up in this format and, in the page of Tender Specification only, to be submitted in duplicate along with the offer. The bidder shall fill in the particulars against appropriate items in respect of each rating and type of equipment offered in the broad categories listed below:

Sr. No. Description of Technical Parameter of the particular Kit / Equipment Rating/ Range/Remark

Insulation Resistance Tester 1 Make 2 Type /Designation 3 Whether test equipment is able to perform diagnostic test to

determine insulation condition by measuring insulation resistance of Multi Terminal High Voltage Equipments such as Power Transformers (1/2/3 windings), CT, PT, CVT, CC, LA, Circuit Breakers etc., in energized switchyard of 66 KV,132 KV class substations/power stations? (Yes/No)

4 Define measured parameters which shall be displayed on board display.

5 Whether test equipment is fully automatic, microprocessor

based and able to operate without need of a dedicated PC/Laptop.? (Yes/No)

6 Whether test euipment has interference suppression facility and give consistent and repeatable results in high interference switchyard up to 132 KV level? (Yes/No)

7 Whether test equipment powered by main supply as well as through inbuilt rechargeable battery? (Yes/No)

8 Define in built battery characteristics for following aspects

(a) Type of Battery (b) Rechargeable/Non rechargeable (C) Continuous life support without charging in hrs.

9 Specify type of audio/visual facility provided for test equipment while test in progress considering safety aspect.

10 Whether test equipment have GUARD terminal to perform

three terminal test and to ignore the surface leakage current? (Yes/No)

11 Specify the characterstics of measurement cable which will be supplied with test equipment. a) Length of cable in meters b) Diameter of connecting clamp/test leads in mm. c) Compatible IEC standard for cable.

12 Detail of communication port for P.C/Laptop communication provided on test equipment.

13 Specify power supply voltage range (V) with tolerance.



14 Specify power supply frequency(Hz) with tolerance.(HZ) 15 Specify test output voltage characterstics for following

aspects. a) Voltage range b) Step size for voltage range. c) Test Voltage Accuracy in %

16 Specify short circuit current capacity of test equipment in (mili Amp) at highest test voltage.

17 Specify interference rejection capacity of test equipment in

(mili Amp) at highest test voltage.

18 Specify % guard terminal error nullified by test equipment with 500 K ohm and guarding with 100 MΩ load.

19 Specify resistance range which will be measured using test

equipment

20 Specify accuracy of test equipment at highest test voltage . 21 Specify voltage measurement range in A.C and D.C .(V) 22 Specify capacitance range which will be measured using test

equipment.

23 Specify accuracy of test equipment for capacitance measurement.

24 Specify Temperature range for test equipment. 25 Humidity relative in %

Condensing or Non Condensing

26 Specify the weight of kit in Kg considering following aspects. (a) Test equipment weight in Kg without cables and accessories. (b) Test equipment weight in Kg with cables and accessories.

27 Specify the dimensions of the test equipment (H x Wx D) in mm .

28 Whether test equipment case is having adequate shock and

vibration absorbers? (Yes/No)

29 Specify degree of ingress protection IP class. (1) Test equipment with case (2) Test equipment without case

30 Whether test equipment will be supplied with software having automatic temperature conversion facility with results conversion at base /reference temperature of 20 degree celsius? (Yes /No)

31 Whether supplier agree to give temp conversion formula with temp conversion/correction table with adopted IEC/IS or other relevant/equivalent standard? (Yes /No)

32 Specify the number of results which can be stored in test equipment?



33 Specify the type of display available on kit. Whether display is having back lit facility (Yes/No)

34 Whether software is compatible with window based operating

system?

35 Whether supplier agree to upgrade software at free of cost whenever software upgradation is launched by OEM and windows upgradation available in the market? (Yes/No)

36 Whether communication port provided on test equipment is galavanically isolated from power supply unit? (Yes/No)

37 List of standard accessories 38 List of optional accessories 39 Applicable standards 40 Define standard for following type tests.

a) Degree of protection with case and without case b) Accuracy Test. c) EMC d) Environmental Testing e) Vibration f) Shock and Bump Test g) Safety requirement for electrical equipment for

measurement, control and laboratory use.

41 Whether agree for training at 13 Locations of GETCO at free of cost?

42 Agree for GURANTEE period of 36 months ?



SCHEDULE: C

Schedules of Bidder’s Past supply with performance certificates

Bidder shall furnish list of similar orders executed/ under execution with name of persons to whom reference may be made by purchaser if purchaser consider such reference is necessary for order and performance certificate validation.

Sr. No

Name and Description of

Item/work Supplied

Qty. and value of work

Date of commissioning/Purchase

order detail Name

Of Client/Purchaser

Persons to whom

reference be made



SCHEDULE: D BIDDERS SUPPLY CAPABILITY

Sr. No

Order pending with bidders for set

Commitment

(Against pending orders) during the delivery period

guaranteed in this bid

Capability of supply in terms of rating and quantity per

year. Order Client Qty Ref



SCHEDULE: E REQUIREMENT FOR FIRST TESTING AND COMMISSIONING OF KIT’s

1) I shall provide instruction manual, all drawings, literatures, write up containing testing and commissioning procedure, setting calculation, circuit diagram with trouble shooting protocols etc., of offered equipment to all consignee destination as well as transmission department of corporate office, GETCO, Vadodara.

2) The successful bidder has to do first testing/commissioning of the test set, by deputing service engineer at free of cost. 10% value of order is to be retained over and above money retained against payment terms of GETCO and same will be released after satisfactory first testing and commissioning of the set.

Date: ____________ Name: ____________________ Place: _____________ Signature of bidder: __________ Seal of the Bidder: ____________



SCHEDULE: F

List of Recommended spares/ List of consumables Sr. No.

Name of Testing kit / equipment Particulars of recommended spares QTY.

1 Sp. Tools 2 Any other (if required list below) 3 cable 4 Accessories

NAME OF THE FIRM SIGNATURE OF THE BIDDER DESIGNATION DATE SEAL OF THE COMPANY

--------------------------------

1 of 4

(on Non-judicial stamp paper of Rs.300/- duly Notarized)

A G R E E M E N T

THIS AGREEMENT made on this …………. day of .............. Two

thousand ……………………….

BETWEEN

……………..……………………………… (Name of the Company), having Registered Office at .................................... and represented

by ……………………………………………………. (Name and designation of the Authorized Officer (herein after called “The Supplier”, which expression where the context so requires or admits shall include his legal heir, administrators, executors, assignees and legal representatives) of the ONE PART.

AND

……………..……………………………… (Name of the Company), having

Registered Office at .................................... and represented

by ……………………………………………………. (Name and designation of the

Authorized Officer (here in after called “The Purchaser /

purchaser Company”, which expression where the context so

requires or admits shall include his administrators, executors,

authorised person, assignees and legal representatives) of the

OTHER PART.

WHEREAS, the Supplier willingly submitted bids for the Tender

No… ...................... of the Purchaser company for supply of

……………………………….. [Name of the material / items to be supplied by the Supplier] as specified and as per delivery instructions provided in the Acceptance of Tender (AT) / Letter of Acceptance (LOA) issued vide No……………….dtd……………. by the

Purchaser company at the accepted respective prices or rates mentioned against the said items / materials.

AND WHEREAS THE PURCHASER Company has accepted the tender of the Supplier for the supply for the total sum of Rs.

(Rupees only) *including / excluding taxes upon the terms and subject to the conditions herein mentioned in the agreement.

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder

written and all of which said documents of the Schedule are deemed to form part of this agreement and included in the

2 of 4

expression “the Supply” wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND DECLARED THAT:-

(1) The Supplier has accepted the Terms and Conditions set out in

the Tender Notice No. ……………… dtd. ………….. as well as in the form of Acceptance of Tender (AT) / Letter of Acceptance (LOA) No. .……………………………… dtd. …………….

which will hold good & valid during the period of this Agreement.

(2) The supplier shall do and perform for all supplies and things

mentioned and described in this agreement or which are implied therein or therefrom respectively or are reasonably necessary for the in-time and in manner supplies as mentioned and subject to the general / commercial terms & conditions and stipulations contained in this agreement.

(3) In consideration of the due provision, executions, completion

of the Supply, as agreed to by the Supplier as aforesaid, the Purchaser company hereby agrees to pay all the sums of money

as and when they become due and payable to the supplier under the provisions of the agreement and such payment to be made at such times and in such manner as provided in the agreement.

(4) In respect of the said Tender as per the terms & conditions of

this Agreement, the Supplier has deposited amount in Cash or DD or has provided valid Bank Guarantee of Rs. ………. (Rupees ………………………………………..only) with the Purchaser Company towards performance guarantee of execution period i.e. for security deposit of the supply

material / items.

(5) Upon breach by the Supplier of any of the conditions of this

Agreement, the Purchaser Company may give a notice in writing to rescind, determine and put to an end to the A/T without prejudice to the right of the Purchaser company to claim damages for antecedent breaches thereof on the part of the Supplier and also to claim reasonable compensation / risk & cost purchase for the loss occasioned by the Purchaser Company due to failure of the Supplier to fulfill the Order as certified in writing by the Purchaser for which Certificate shall

be conclusive evidence of the amount of such compensation payable by the Supplier to the Purchaser.

3 of 4

(6) The Purchaser Company shall not be bound to take the whole

or any part of the ordered quantity herein or therein mentioned in the LOA / AT and may cancel the contract at any time after giving TWO MONTHS’ NOTICE IN WRITING without compensating the Supplier.

(7) This Agreement shall remain in force till the expiry of

satisfactory performance of the Supply during Guarantee / Warranty period including for the quantity mentioned in the repeat order, if any as per the terms & conditions of the LOA

/ AT.

(8) Any Notice in connection with the Supply including the Notice

for termination may be given by the Purchaser or any Authorized Officer for the said purpose as per the Commercial Terms & Conditions of the LOA / AT.

(9) If subject to the circumstances beyond control i.e. Force Majeure conditions, the Supplier fails to deliver the materials, the same shall be governed as per the Tender Documents.

(10) The agreed value, extent of supply, delivery dates,

specifications, and other relevant matters may be altered by mutual agreement as per the policy of the purchaser Company and if so altered shall not be deemed or construed to mean or apply to affect or alter other general / commercial terms & conditions of the agreement and the agreement so altered or revised shall be and shall always be deemed to have been adhered subject to and without prejudice to said stipulation.

(11) The following is the Schedule forming part of this agreement

as provided herein above:

4 of 4

SCHEDULE

List of documents:

1,

2. 3. 4.

5.

6. 7.

In witness whereof the parties hereto have set their hands and seals this day, month and year first above written.

Place:

Date: 1. Signed, Sealed and delivered by :

(Signature with Name, Designation & official seal / stamp)

For and on behalf of M/s. (Supplier) (Complete Name, Address of the authorised person of the Supplier with Authority letter or Board’s Resolution in case of company)

In the presence of Name, full Address & Signatures:

i)

ii)

2. Signed, Sealed and Delivered by :

(Signature with Name, Designation & official seal / Stamp)

For and on behalf of (Purchaser), (Complete Name, Designation & Location / Address of the authorised officer as per DOP of the Purchaser Company)

In the presence of Name, Full Address & Signature:

i)

ii)

Date : Place : Signature tenderer : R1 Commercial terms & Conditions Page 1 of 65

Regd. Office: Sardar Patel Vidyut Bhavan, Race Course, VADODARA 390 007, Gujarat, India Corporate Identity No. (CIN): U40100GJ1999SGC036018

Email: [email protected], [email protected] Website: www.getcogujarat.com

Telephone: (0265) 2323362 (D) (0265)-2310582-86 (EPABX) Fax: (0265) 2339066 (D) (0265) 2337918 , 2338164 (EPABX)

COMMERCIAL TERMS AND CONDITIONS (e procurement) 1 VENDOR REGISTRATION: 1.1. REGISTRATION:

1.1.1 All new Suppliers shall get themselves registered by paying non-refundable Registration Fees plus GST as applicable, as detailed below, to the concerned subsidiary Company with Vendor Registration Application Form and all relevant documents. The Vendor Registration for non-Engineering items like stationery, uniforms etc., as per Annexure - I is not required. While for other items, Vendor Registration is compulsory for the Bidders to participate in the Tender.

For factory within the Gujarat State. 1.1.1.1. Rs. 15,000/- plus GST as applicable for Micro and Small Industries. 1.1.1.2. Rs. 25,000/- plus GST as applicable for all other category of

Industries.

1.1.2. For factory within the Country but out of Gujarat State. 1.1.2.1. Rs. 50,000/- plus GST as applicable for Micro and Small Industries. 1.1.2.2. Rs.75,000/- plus GST as applicable for all other category of

Industries.

1.1.3. Out of Country: $ 5,000 USD plus GST as applicable. To be remitted by the prospective Vendor through SWIFT (Purchaser to give Bank Account details)

1.1.4. For Re-Registration of already registered Vendor, the Vendor has to pay 50% of the Vendor Registration fees plus GST as applicable towards registration charges, provided the Vendor has successfully executed Purchase order in GUVNL or its any subsidiary Companies within two years before the date of expiry of existing Vendor registration, as otherwise, it will be as per regular Registration charges.

1.1.5. In case of multiple manufacturing locations of Vendor, fees shall be paid for each location.

1.1.6. Vendor Registration shall be issued on manufacturing unit-wise of the firm.

1.1.7. The Registration Charge shall be reviewed every three years. 1.1.8. Registration Charge shall be non-refundable even if registration is

denied. 1.1.9. Payment of registration fees does not guarantee the registration as

approved vendor.


1.1.10. Period: The registration is valid for five years from the date of Vendor Registration. The subsidiary Companies of GUVNL shall inspect the factories every two years, if required.

1.1.11. GST shall be charged extra as applicable from time to time for clause No. 1.1.1 to 1.1.4

1.2. Existing Registered Vendor:-

1.2.1. The registration of existing Vendors of GUVNL & its subsidiary Companies would continue for the period prescribed in the Vendor Registration Order. Upon expiry of the validity period, the Firm shall re-register themselves by following the prescribed procedure, as stipulated herein below. Existing Vendor should apply for re-registration at least two months before the date of expiry of their existing registration. If, firm has not applied for re-registration before two months from the date of expiry of their existing registration but applied prior to the date of publication of Tender in the Newspaper, in such case GETCO reserves the right to consider or not to consider their bid at its sole discretion.

However, the Price Bid of such Vendor will be opened provided the firm is Registered Vendor on the date of opening of Price Bid.

1.2.2. In case, the registered vendor desires to add new item/(s) of lower capacity of relevant Indian Standard in their existing vendor registration certificate of higher capacity, the vendor has to pay Rs. 1000/- as registration charges plus GST as applicable and submit application along with following documents.

The applicability of vendor registration period shall be as per existing vendor registration for all items. GETCO may waive the inspection of factory premises, if deem fit.

1.2.2.1. Type test report for each rating/size of item/(s) to be registered not older than 7 years.

1.2.2.2. ISI/ BIS/ International Licenses, if applicable.

1.2.3. In case, the registered vendor desires to add new item/(s) of higher capacity of relevant Indian Standard in their existing vendor registration certificate of lower capacity, the vendor has to pay 50% of the Vendor Registration fees plus GST as applicable towards registration charges and submit application along with following documents.

The vendor registration period shall be as per existing vendor registration for all items. The inspection of factory premises shall be carried out as per procedures of new application.

1.2.3.1. Type test report for each rating/size of item/(s) to be registered not older than 7 years.

1.2.3.2. ISI/ BIS/ International Licenses, if applicable. 1.2.3.3. List of Plant & Machineries. 1.2.3.4. List of testing equipment.


1.3. Guidelines for Vendor Registration / Re-registration:- 1.3.1. The Vendor Registration / Re-Registration Application Form duly filled in

with requisite Registration Fees plus GST as applicable and relevant documents such as all type Test Reports from the factory location sought for, as per relevant IS / IEC Specifications conducted at NABL accredited Laboratory or Govt. approved lab not older than Seven Years and other documents as per Annexure II shall be submitted to the concerned Company. Incomplete application along with all documents shall be returned within 07 calendar days on receipt of the application with reasons for such rejection highlighting the list of incomplete documents / information. Thereafter, if firm does not re-submit his application along with complete required documents within seven calendar days from the date of receipt of rejection, then the application submitted earlier for Registration will be treated as rejected and disposed of.

1.3.2. If deficiencies are found on factory inspection, the application shall be returned with highlighting such deficiencies immediately within Seven days. Thereafter, if Firm does not re-submit their application indicating rectification of deficiencies with supporting documents within Thirty days, then application of such Firm will be treated as rejected and disposed of. Actual expense for second inspection will be borne by the Firm.

1.3.3. The prospective Vendor may then submit a fresh application along with fresh Registration Fees after rectifying / complying with all the deficiencies. Such application shall be treated as fresh application for all purposes.

1.3.4. In case of shifting of factory premises of the Registered Vendor, such Vendor has to pay Registration Charges of Rs. 1500/- towards Registration Fees plus GST as applicable and factory inspection shall be carried out as per norms.

e. New-1//New-2/Regular as the case may be, can be considered subject to conditions that (i) Name of company shall be in its original name (ii) Firm has completely close down old works & shifted to new place(iii) All Machinery & Testing facility available at old works should be atleast available at New place, (iv) Firm has to submit all required Type test from new(shifted) works for all items mentioned in existing Vendor Registration Certificate (v) There should not be any pending supply from existing works and (vi) Respective subsidiary has to cancel the registration given at existing place before issue of new registration at new place. The vendor registration period shall be as per existing Vendor Registration for all items. No shifting shall be allowed during execution of order.

1.3.5. In case of change in the name or ownership or control of the Firm of the Registered Vendor, having valid vendor registration, such Firm shall inform in writing along with supporting documents within 90 days of such change. The Firm shall have to confirm that there is neither change in the infrastructure facilities nor in the products / items and that change is only in the name / ownership / control of the Firm. In such a case, the Firm shall have to submit application and relevant documents towards the proof that such change is lawful / legitimate along with processing fees of Rs. 5000/- plus GST as


applicable the documents as per Annexure III, to the Company, who had granted Vendor Registration for registering change of name / ownership / control of the existing registered vendor. If, firm fails to inform such changes to respective Company within 90 days, in such case, the firm will not be considered as registered vendor. In case of Amalgamation of companies, order from the Court is to be followed. While, in case of Merger & Acquisition, legal procedures to be

1.3.6. In case of Vendor Registration for Regular items, the new Vendor, who has submitted their application for Vendor Registration with all required fees and all the requisite documents prior to the date of publication of Tender in the Newspaper shall be allowed to participate in the Tender, subject to the condition that they should submit Vendor Registration Certificate before opening of Price Bid.

In case of Vendor Registration for new products, which are to be procured first time, the new Vendor who has submitted their application for Vendor Registration with all required fees and all the requisite documents within 21 Calendar days from the date of publication of Tender in the Newspaper shall be allowed to participate in the Tender, subject to the condition that they should submit Vendor Registration Certificate before opening of Price Bid. However, to encourage new vendors for new products, wide publicity through newspapers / web-site, indicating details of items to be procured should be given at least 45 days prior to invitation of tender to enable the New Vendors to register them as vendor.

If, GETCO invites short notice tender for urgent requirement of the materials, above time limit for applying for vendor registration may suitably be modified by GETCO.

If the firm fails to submit the Vendor Registration Certificate before opening of Price Bid, their Technical Bid shall be rejected and Price Bid shall not be opened. However, the process of tender shall not be delayed by the GETCO merely because of vendor application of a bidder is in process. The participating bidder must enclose copy of Receipt of the Fees paid towards Vendor Registration along with the Tender Fees / EMD payment receipt. There shall be no relaxation in above as companies also require reasonable time to evaluate the vendors credential & complete the process of registration.

1.3.7. At the time of re- -inspected departmentally, incase factory situated within the Country, while for other factory it shall be either departmentally or through third party inspection, if deem fit.

1.3.8. In order to streamline Vendor Registration process and to avoid overburdening on any particular DISCOM with Vendor Registration work, all new Vendor Registrations and re-registrations of existing Vendors on completion of 5 years in respect of Vendors, whose factories are in Gujarat shall be done by the concerned DISCOM within whose licensee areas such


factories are located for the items used by DISCOMs.

1.3.9. In case of the Vendors whose factories are located in Torrent Power Ltd license area of Ahmedabad Gandhinagar, it will be the responsibility of UGVCL and those in Surat, it will be the responsibility of DGVCL.

1.3.10. In case of the factories located outside Gujarat, the responsibility for Registration and re-registration of Vendors shall be as under (As per attached Map):

1.3.10.1. Northern Region ---------------------------- UGVCL, 1.3.10.2. Western Region ----------------------------- PGVCL, 1.3.10.3. Southern Region --------------------------- DGVCL, 1.3.10.4. Eastern and North-Eastern Region ----- MGVCL

1.3.11. For overseas Vendors having their works / factories located outside India, responsibility shall be taken by the concerned DISCOM to whom Application for Vendor Registration is made by the prospective Vendor to undertake the required procedure.

1.3.12. For the items specifically used by GETCO and GSECL, all new Vendor registrations and re-registrations of existing Vendors on completion of 5 years shall be processed by respective Company.

1.3.13. The new Vendor for the items, commonly used by DISCOMs and by GETCO / GSECL the application will be entertained by either GETCO or GSECL or by the DISCOM as per above jurisdiction criteria.

1.3.14. The Re-registration of existing Vendors on completion of 5 years shall be done by GETCO or GSECL in respect of their registered Vendors, whereas in respect of the Vendors registered by any DISCOM, the Re-registration will be done by DISCOMs as per above jurisdiction criteria stated as above.

1.3.15. For the material specifically used in GETCO, GSECL and not utilized by DISCOMs, the Vendor Registration of those items shall not be made by DISCOMs and vice-versa.

1.3.16. No Tender document is to be entertained for the firm / from any Company, who is not registered as Supplier / Vendor with GUVNL or any of its subsidiary Companies for tender item. However, the Tender submitted by a firm may be considered for evaluation, if it fulfills the requirement as per clause No. 1.3.6.

1.3.17. The Factory Inspection is mandatory in respect of new Vendors. No inspection waiver will be considered. If required, factory inspection of existing Vendors may be conducted every two years departmentally incase factory situated within the Country, while for other factory it shall be either departmentally or through third party.

1.3.18. The subsidiary Companies of GUVNL have to inspect factory of applicant within 30 calendar days from the date of application in case of First Registration within which inspection has to be carried out departmentally for works in India (Note: Inspection will be arranged only if the documents are otherwise found complete in all respect).

1.3.19. During factory inspection, it is mandatory to have Photography with Date, of the applicant Comp


equipment and machineries. The Vendors will have to submit their consent for Photography.

1.3.20. The new Vendor Registration shall be given to the item/(s) to be mentioned clearly, for which the vendor has submitted type test report along with application. The Vendor Registration shall be given in the name of item only. The relevant IS of the material shall be mentioned in the bracket for that item.

1.3.21. Mere Vendor registration shall not itself vest any right on a firm to receive compensation for non-placement of the order against any tender.

1.3.22. Company reserves its right to change/revise/alter/delete the vendor registration criteria at any time at its sole discretion.

1.3.23. Only the courts at Head quarter of the Company (Gujarat State) shall have exclusive jurisdiction to adjudicate all disputes relating to or arising out of the vendor registration or placement of the order etc.

1.3.24 Government or Government Controlled Organization/ Undertaking or State Public Sector Undertaking/ Enterprise or Central Public Sector Undertaking/ Enterprise is exempted from payment of Vendor Registration Fees. They have to simply mention their intention for vendor registration on their letter-head along with list of machineries and list of testing equipments available at respective works. This application may be done at the time of bidding itself. Based on the same, respective company will issue vendor registration certificate. The company may inspect factory premises, if required. However, company shall issue vendor registration within 15 days from date of application.

1.4 Applicability of Vendor Registration / Stop Deal / Banned for business dealing / blacklisting:-

1.4.1 The Firm registered as Vendor in GUVNL or in any subsidiary Company of the GUVNL shall be considered as a Vendor for all Companies.

1.4.2 The firm, stop deal and/ or banned for business dealing and/ or blacklist by GUVNL or any subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for business dealing and/ or blacklisting for all Companies.

1.4.3 Effect of putting a firm for Stop dealing/ Banned for business dealing/ blacklisting. 1.4.3.1 The proprietor / all the partners / directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop deal/ banned for business dealing/ blacklist.

1.4.3.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list of Stop dealing / Banned for business dealing / blacklist in any Company of GUVNL and its Subsidiary Companies,

1.4.3.2.1 No enquiry shall be issued to a firm. 1.4.3.2.2 No bids / tender shall be considered for evaluation and the bid submitted

by the Firm shall be returned. 1.4.3.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the

firm is put on Stop dealing/ Banned for business dealing/ blacklisting by GUVNL or any of its subsidiary Companies, during tender process:-


1.4.3.3.1 Before opening Technical bids, the bid submitted by the Firm will be the time of scrutiny of Preliminary / Technical Bid.

1.4.3.3.2 After opening Technical bid but before opening the price bid, the price bid of the Firm should not be opened and the bid submitted by the Firm will be the time of scrutiny of Technical Bid.

1.4.3.3.3 After opening of price bid, the offer of the Firm should be ignored and will not be further evaluated. The Firm will not be considered for issue of order even if its price is the lowest. In this situation, the next lowest bidder shall be considered as L1.

1.4.3.3.4 The BG/EMD submitted by the Firm with tender should be returned after obtaining confirmation from GUVNL and its other subsidiary Companies that there are no outstanding dues recoverable from the firm.

1.4.3.4 If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in one Company and is already executing work and/ or Letter of Acceptance/ purchase order awarded to them by another Company, then the firm should be allowed to complete such awarded work / supply.

1.4.3.5 The amount of EMD/ SD/ any payment against supply withheld at the instance of GUVNL or any of its subsidiary Companies shall be appropriated against the dues recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed and appropriated.

1.4.3.6 The Stop dealing/ Banned for business dealing/ blacklist shall be Firm- specific and when a Firm is put on Stop dealing/ Banned for business dealing/ blacklist, all the manufacturing works of the Firm shall be on Stop dealing/ Banned for business dealing/ blacklist for GUVNL and its Subsidiary Companies & for all Services of the Firm.

1.4.3.7 If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a Proprietary Concern, then all the Concerns of the same Proprietor shall also be considered to be on Stop Dealing/ Banned for business dealing/ blacklist.

1.4.3.8 The Board of Directors of the concerned Company may however, if he considers it to be in the interest of the Company, remove the ban in respect of any specific Service / Supply from any supplier for that Company only.

1.4.4 Every bidder should, at the time of submission of bid, give a declaration that bidder and/or proprietor/ partner/ director of the firm has not been placed on Stop dealing / Banned for business dealing / blacklisting by

any Subsidiary Companies. 1.5 Every Supplier / Vendor shall inform their GSTIN No. at the time of payment

of applicable fees. 2 NEW PARTIES:

Category of firm i.e. New-1, New-2 and Regular supplier shall be decided on manufacturing unit-wise order executed. 2.:New Supplier:- 2.1:New-1 Supplier:- 2.1.1 The bidder, which has not supplied tendered equipment / material for same or

higher rating of relevant Indian Standard to GUVNL or any of its Subsidiary Company in the regular tender, as on the date of publication of Tender in the


Newspaper, shall be considered as a New-1 Supplier. Such bidder should have already got itself registered as a Vendor for tendered item with GUVNL or any of its Subsidiary Company. 2.1.2 The Bidder who has supplied equipment / material to GUVNL or any of its subsidiary Company, but performance of supplied equipment / materials is not satisfactory in any case, is also to be considered as New-1 Supplier. Such bidder should have already got itself registered as a Vendor for tendered item with GUVNL or any of its Subsidiary Company.

2.1.3 The bidder, who was placed under stop deal/ banned for business dealing/ blacklist by GUVNL or any of its Subsidiary Companies and after expiry of their stop dealing/ banned for business dealing/ blacklisting period, the bidder shall be considered as New -1 Supplier for evaluation. Such bidder should have already got itself registered as a Vendor for tendered item with GUVNL or any of its Subsidiary Company.

2.2 New-2 Supplier : 2.2.1 The New 1 Supplier is considered to be as a New-2 Supplier, provided the

bidder has successfully executed their first order for tendered equipment / material for same or higher rating of relevant Indian Standard to GUVNL or any of its subsidiary Company in the regular tender, and performance of the supplied equipment / materials is found satisfactory as on the date of publication of Tender in the Newspaper. Such bidder should have already got itself registered as a Vendor for tendered item with GUVNL or any of its Subsidiary Company.

2.3 Regular Supplier : 2.3.1 The existing regular Suppliers for tendered equipment/ material for same or

higher rating of relevant Indian Standard in GUVNL and its subsidiary Companies shall be considered as Regular Suppliers. Such Supplier should have already got itself registered as a Vendor for tender item with GUVNL or any of its subsidiary Company.

2.3.2 The New 2 supplier is considered to be as a Regular Supplier, provided the performance of the supplied equipment/ materials as a New-2 Supplier for tendered equipment/ material for same or higher rating of relevant Indian Standard to GUVNL or any of its Subsidiary Company in the regular tender is found satisfactory at least for Twelve months from the date of first consignment supplied as per the terms of A/T (Order / Contract), as on the date of publication of Tender in the Newspaper. Such bidder should have already got itself registered as a Vendor for tender item with GUVNL or any of its subsidiary Company.

2.3.3 The Performance Certificate shall be obtained from other Companies of GUVNL in the prescribed Performa as per Annexure VI, so as to maintain uniformity amongst all the Companies and all the Bidders.

2.3.4 The performance certificate shall consists of : 2.3.4.1 The material supplied shall be of similar or higher rating of relevant Indian

Standard for the tendered item used by GUVNL & its subsidiary Companies. 2.3.4.2 The Performance Certificate shall be with reference to performance of the

equipment / materials as well as timely execution of the Contract and after sales services. A draft Performance Certificate to be issued by the subsidiary Companies is attached as Annexure VI. The order placing company will issue performance certificate on demand from other subsidiary company, as and when required.


2.3.4.3 The Certificate towards satisfactory supply performance against A/Ts executed satisfactorily for supply of the material to GUVNL & its Subsidiary Companies shall be issued by an Officer not below the rank of the Chief Engineer / Additional Chief Engineer (Head of the Purchase Department) from the Purchase Department of the concerned Company.

3 TENDER SPECIFICATIONS: All technical specification should be ISS/ISI/BIS. Specification framed out by GETCO shall be separately brought out in the tender documents. No deviation in specification shall be allowed and GETCO decision shall be final. GETCO also desires that all the suppliers should possess high quality ISO 9001 / ISO 9002 certificate as on date of publication of tender. The technical scrutiny committee of GETCO shall evaluate the techno-commercial view of the tender. GETCO reserves the right to open or not to open the price bid of the bidders on the basis of their past performance of their supplied materials. Tender should be in two bids. a) Techno Commercial Bid and b) Price Bid. Incomplete bids and amendments and additions to bids after opening of the bids will be ignored out rightly. The price Bid of Techno-commercially qualified Bidders will be opened. After technical bid is opened, for modification, if any, all shall give equal chance.

4 EVALUATION: Tender Shall be called for in two bids: 4.1 Techno-commercial Bid and 4.2 Price Bid.

4.2.1 The price Bid of Techno-commercially qualified Bidders will be opened. 4.2.2 For modification or relaxation in Techno-commercial Conditions after

Technical Bid is opened, all Bidders shall be given equal opportunity. PRICE EVALUATION:

4.2.3 No price preference shall be given on any account. All Tenders shall be evaluated on firm Price End Cost with GST and Cess as applicable basis unless otherwise mentioned in the Tender documents.

4.2.4 If the Tender is invited with Total Owning Cost (TOC) Clause, the evaluation shall be done accordingly. For the same, the Bidders have to give the detailed breakup of the End Cost. 4.2.5 Negotiation and Price matching:-

4.2.5.1 If the GETCO feels that there is lack of serious competition, or any other valid reasons, the GETCO may negotiate with the L-1 New and lowest Regular Categories.

4.2.5.2 If more than one firm is to be considered for placement of order, then New Supplier has to match price with L-1 New Supplier and Regular Supplier has to match with L-1 Regular Supplier, as the case may be, who is technically acceptable.

4.2.5.3 The firm, who has submitted their consent for price matching with Regular/ New L-1 bidder, as the case may be, for allotted quantity shall only be considered for placement of order. The consent for price matching with reduction in quantity shall not be considered for placement of order.

4.2.5.4 If an order is under execution by a Firm placed by the Company and in the meanwhile Tender is invited for the same item by same Company or by other Company on behalf of them, and the rates received/ negotiated in this subsequent Tender from same Firm are lower than the rates at which the current order is placed, then the lower rates shall apply for the balance


quantity of the order under execution, subject to the condition that the technical specifications remain unchanged and the delivery schedule of the order is already completed.

5

5.1 Quantity Distribution:- 5.1.1 Reservation for Gujarat based Parties:-

5.1.1.1 Not less than 50% of the quantity to be purchased may be given to parties, who propose to supply such materials from their manufacturing Units in Gujarat, subject to the condition that such Gujarat based parties shall match L-1 price End Cost including GST and Cess as applicable, (if they themselves are not L-1). If they are L-1, even 100% quantity may be given at the option of the GETCO and subject to their Financial and Technical capability to supply the materials as per the required Delivery Schedule.

5.1.1.2 The benefit of Gujarat based reservation is applicable where the quoted Unit End Cost with GST and Cess as applicable of Gujarat based bidder is not higher than 15% of the quoted Unit End Cost with GST and Cess as applicable of L-1 New / Regular bidder, as the case may be. If difference is higher than 15%, then reservation benefit of Gujarat based parties may not be applied.

5.1.2 The quantity distribution to New parties:- 5.1.2.1 For Critical items (As per Annexure V): 5.1.2.1.1 The quantity distribution to each New-1 Supplier will be restricted up to

10% of the quantity requirement of the particular item provided that the price quoted by the New-1 Supplier is lower than that quoted by the lowest Regular Supplier.

5.1.2.1.2 The quantity distribution to each New-2 supplier will be limited to 25% of the quantity requirement of particular item, provided that the price quoted by the New-2 Supplier is lower than that quoted by the Regular L-1 Supplier.

5.1.2.1.3 The total Quantity to be allotted to New Suppliers (New-1 & 2) should be limited up to 50% (giving more weightage to New-2) of the quantity requirement of particular item and distributed amongst New Suppliers considering above Clauses, subject to price matching with L-1 bidder and the price of all new Suppliers should be lower than that of lowest Regular Supplier and balance quantity to Regular Suppliers.

5.1.2.1.4 The New Supplier is to be asked to match the L-1 price of the New Supplier only and the Regular Supplier has to match the L-1 price of the Regular Supplier.

5.1.2.1.5 In case of Cables, Conductor and Conveyor Belts, New Supplier shall be allotted up to 10% (New-1) / 25% (New-2) of Tender Quantity or Minimum Drum Length, whichever is higher. 5.1.2.2 For Non-Critical items:-

5.1.2.2.1 The quantity distribution to each New-1 Supplier will be restricted up to 30% of the quantity requirement of the particular item provided that the price quoted by the New-1 Supplier is lower than that quoted by the lowest Regular Supplier.

5.1.2.2.2 The quantity distribution to each New-2 Supplier will be limited to 40% of the quantity requirement of particular item, provided that the price quoted by the New-2 Supplier is lower than that quoted by the lowest Regular Supplier.

5.1.2.2.3 The New Supplier is to be asked to match the L-1 price of the New Supplier only and the Regular Supplier has to match the L-1 price of the Regular Supplier.


5.1.3 In case, if there is no Regular Supplier or if the rate quoted by Regular Suppliers is very high or the quantities quoted / accepted by Regular Suppliers is lower than requirement, the above conditions may be suitably relaxed by the concerned Competent Authority for acceptance of Tender as per DOP / Purchase Committee / Board. However, reasons for granting such relaxation shall be appropriately recorded.

5.1.4 In normal case, quantity allotted to successful bidders shall be restricted up to their offered quantity. However, if quantity accepted by successful bidders is less than the requirement of the GETCO, in such case, more quantity than what they offered, may be allotted to L-1, L-2 and so on, if bidder consented.

5.1.5 GETCO would not place order on more than 50% of the total parties who are bidding for the order. L-1 regular party however will get heavy weightage in order placement. However, In case, the quantities offered/ accepted by 50% of total successful parties do not fulfill the requirement of GETCO, then GETCO may relax the above criteria at their discretion.

5.1.6 Quantity distribution to Gujarat based Micro, Cottage and Small Scale Industries.

GETCO may consider for quantity allocation to Micro, Cottage and Small Scale Industrial Units of Gujarat state, if they are manufacturing item under tender and take participate in tender directly i.e. without intermediators as under.

5.1.6.1 Micro, Cottage and Small Scale Industrial units of Gujarat State have quoted up to 10% higher rate against quoted by Medium and Heavy Industrial units of Gujarat State and Micro, Cottage, Small, Medium and Heavy Industrial units of other State.

5.1.6.2 Out of Micro, Cottage and Small Scale Industrial units of Gujarat State, if any unit having either (1) Women Proprietor or (2) All partners are Women, in case of Partnership firm or (3) All Share Holders are Women, in case of Company, has quoted up to 11% higher rate against rate quoted by Medium and Heavy Industrial units of Gujarat State and Micro, Cottage, Small, Medium and Heavy Industrial units of other State.

5.1.6.3 Quality based price preference: If for item under tender is not mandatory to provide ISI/BIS/ Agmark in any law, in such cases Micro, Cottage and Small Scale Industrial units of Gujarat State have quoted up to 5% higher rate against quoted by Medium and Heavy Industrial units of Gujarat State and Micro, Cottage, Small, Medium and Heavy Industrial units of other State, for their material having ISI/ BIS/ Agmark, shall get the benefits of price preference. If, it is mandatory to provide ISI/ BIS/ Agmark on material under any law, price preference is not allowed.

5.1.6.4 But in no case total 15% more than rate quoted shall be considered. Clarification:- It is to clarify that price preference does not mean to pay extra amount to

bidder. Price preference is only for consideration for placement of order, if they are matching price with L-1. Further, it is to clarify that for price preference, rate should be considered Firm Price End Cost with GST and Cess as applicable. While in case of tender is invited with Total Owning Cost (ToC), rate should be considered ToC basis.


6 TENDER FEE: Tender fee (Non-refundable) plus GST as applicable as notified in the tender notice should invariably be paid by way of Demand Draft/ Bankers Cheque; otherwise offer Demand Draft/ Gujarat Energy Transmission Corporation Limited Vadodara Company should issue invoice for Tender Fees to all bidders and take further appropriate actions, as per GST provisions so that necessary credit for GST paid on Tender fees can be availed by the vendors. The Tender Fees is Non-refundable under normal circumstances. However, if GETCO decides to scrap/ cancel the tender, by one or another reason, in which bidders are not responsible for cancellation/ scrap of tender, in such case tender fee may be refunded to bidder(s), at sole discretion of GETCO. Alternatively, the bidder can pay the tender fee plus GST as applicable in CASH at, Gujarat Energy Transmission Corporation Limited, Sardar Patel Vidyut Bhavan, Race

Course, Vadodara er during working day between 11.00 A.M.to 2.00 P.M. and on working Saturday between 11.00 A.M. to 12.30 P.M. before the due date and time for submission of tender, and enclose the self-certified photo copy of Money submitted in physical form as per clause no.: 8 hereunder).The Tender SHOULD BE SENT BY R.P.A.D. OR SPEED POST OF P & T DEPARTMENT OF GOVERNMENT OF INDIA ONLY ADDRESSED TO THE ADDITIONAL CHIEF ENGINEER (PROCUREMENT) of Sardar Patel Vidyut Bhavan, Race Course, Vad

Tender ARE NOT ALLOWED. THE TELEGRAPHIC OR SHORT OFFERS RECEIVED WILL NOT BE ACCEPTED AND THE OFFERS WILL BE REJECTED OUTRIGHTLY. GETCO WILL NOT BE RESPONSIBLE FOR THE TRANSIT LOSS OR MISPLACEMENT OF tender Documents. Tender Physical form) received after the due date and time will not be accepted and the offer will be ignored out rightly. NO LATE TENDER / DELYAED TENDER SHALL BE CONSIDERED. Tender fee Demand Draft / Original Money fee receipt must be kept in the cover of be opened. SAMPLE: The sample/s as per requirement of the tendered technical specification/ Schedule-A of tender must be submitted during working day only and not later than 18.00 hrs. of date of physical submission of bid/documents to the following address only. The bid shall be rejected out rightly, if sample/s is/are not submitted in schedule time of tender. The Executive Engineer, Const. Division Store Office, Gujarat Energy Transmission Corporation Limited, Asoj Store, 400 KV Asoj Substation compound, Vadodara-Halol Highway , At &POST : AMALIYARA, PIN CODE 390022. Every bidder shall inform their GSTIN No. at the time of payment of applicable fees.


7 PRICES: Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. any of the stores of GETCO in Gujarat). However, the Tenderer should indicate in the Schedule (i.e. Price Bid), the break-up of Total Unit F.O.R. Destination Price and Total Unit End Cost with GST and Cess as applicable stating the Unit Ex-works price, freight, packing & forwarding charges, Insurance Charges, GST and Cess as applicable separately in price bid, which is a must. If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid Declaration & self-certified Certificate from Department. In the event of withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract, the rate (i.e. price) mentioned in the price bid shall be final and any additional GST will have to be borne by the tenderer himself. In no case additional amount towards GST or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme under GST. Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable for each item of Goods/Service. If not specifically mentioned, then GETCO will have the option to take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of the tenders. The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B). The price bid submitted in physical mode shall not be considered. The Tenderer should invariably indicate the total unit end cost price considering all their costs / calculations in the Price bid itself for each item and all sub-items if any. This is a must. Cost components hidden / furnished elsewhere will not be considered and will be ignored out rightly. Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends to supply the goods / services, meaning thereby the bidder has to supply the goods / services from the relevant declared / registered place of supply only. 8

EARNEST MONEY DEPOSIT: (E.M.D.) :

The following documents as stated hereunder out of 8 documents mentioned here under of commercial terms and condition of tender are required to be submitted in

[1] Tender fee amount by way of demand draft or photo copy of money receipt of tender fee (self-certified), if tender fee paid in cash at corporate office of GETCO. This is mandatory. [2] Earnest Money Deposit (E.M.D) amount by way of demand draft and/or valid Bank Guarantee in original OR copy of money receipt, if EMD paid in cash at Corporate Office of GETCO. This is mandatory. a) If the EMD amount is more than Rs.1 Lac, it should be paid either by Demand

either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by Demand Payment of EMD by RTGS/NEFT/on line shall be encouraged. b) The Micro and Small Scale Industrial (manufacturing) Units registered under


Small Scale Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration Certificates for the item under Tender will be eligible for exemption from payment of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II/ Udyog Aadhaar Memorandum) & CSPO / NSIC / DGS&D Registration Certificates in EMD Cover. This benefit of exemption will not be admissible in the tender if they take part in the tender indirectly either through dealer, agents, distributors or other intermediators c)The Certificates should indicate the manufacture of items offered. In case of

Udyog Aadhar Memorandum, it should indicate the manufacture of related group of item.

d)The MSME firms has to submit valid duly attested copies of SSI/ MSME Part-II/ Udyog Aadhaar Memorandum) or CSPO / NSIC / DGS&D Registration Certificates in EMD Cover to avail benefit of MSME unit for EMD payment. The documents required for MSME is mandatory to avail benefit of MSME unit.

Also take note that, if the EMD be paid by way of Bank Guarantee, the validity of Bank Guarantee must be for 6 Months from the date of submission of the bid for this tender. [3] The Copy of valid vendor registration letter of tender item/s issued by GUVNL or its any subsidiary company OR the copy of receipt of the fees paid towards vendor registration. The complete guideline for registration of vendors & Vendor development policy is attached herewith as APPENDIX-1. This is mandatory. Note: The bid will be rejected out rightly, if the above mandatory documents i.e. (At Sr.

Moreover, the following documents (for Technical Evaluation) are also required to be sub Technical bid [4] Drawing/s of each item of tender duly signed & stamped of the bidder as per technical specification / requirement of tender documents. [5] The Copy of valid Bureau of Indian Standard (BIS) license Or copy of application of renewal (applied before expiry of license) of such license along with photo copy of license (expired) and copy of money receipt / acknowledge of BIS, if license expired at the time of bidding, duly notarized. This is mandatory wherever applicable as per technical specification / requirement of tender documents. [6] Valid Type test report of tender item/s, not older than 7 years, from any Govt. approved laboratory or laboratory as per tender requirement / technical specification, duly notarized.

[7] List of orders of tender item/s, executed / under execution, which are received by bidder in last five years (five years from the date of publishing of the tender), from GUVNL (Formerly GEB) or their subsidiary companies viz. MGVCL/DGVCL/UGVCL /PGVCL/GETCO/GSECL shouplacing company, Date of order, Name of item/s of order, Item wise qty. of order, status of supplies etc. However, the copies of any such orders along with performance reports issued by purchaser should be uploaded by bidder in technical stage of online tender. Please note that these details are required for deciding performance / experience / status of bidder.


[8] The Copy of High Quality ISO certificate duly notarized The documents mentioned under [4] to [8] are required for technical evaluation of bid hence bidder should submit the sa form. 8.1 All the Bidders shall be required to pay EMD, except those who are exempted as

per Industries & Mines Department, GoG New Purchase Policy Resolution No. SPO/102015/691093/CH dated 03/06/2016 for Small and Micro Scale Industries. 8.2 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to be produced / attached in place of EMD documents as per the Tender Terms and Conditions. 8.3 The Micro and Small Scale Industrial (manufacturing) Units registered under

Small Scale Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration Certificates for the item under Tender will be eligible for exemption from payment of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II/Udyog Aadhaar Memorandum)& CSPO / NSIC / DGS&D Registration Certificates in EMD Cover. This benefit of exemption will not be admissible if they take part in the tender indirectly either through their dealers, agents, distributors or other intermediators. 8.4 The Certificates should indicate the manufacture of items offered. In case Udyog Aadhar memorandum, it should indicate the manufacture of related group of item. 8.5 Government or Semi-Government Organizations, which are being run departmentally & are not Limited Companies, will be eligible for exemption from payment of EMD.

Further, Over & above mentioned in clause No.8.3 to 8.5,bidders who are exempted as per Gujarat state purchase policy-2016 will be eligible for exemption from payment of EMD.

8.6 Participants not covered under these categories mentioned at Clause No. 8.3 will

of opening of Preliminary / Technical Bid.

Bidder have to submit detailed break up of EMD amount against item/s offered by them in EMD cover in following format: Sr.

No Offered item in tender EMD Amount for MSME

(GB & OGB) Units in Rs.

EMD Amount for Non-MSME units in Rs.

8.7 Any basic document with regard to EMD will not be acceptable after closing time of On-line bid of Tender.

8.8 If the EMD amount is more than Rs.1 Lac, it should be paid either by Demand

er in Cash (up to Rs. 10,000/- only) at the office address specified in the tender


8.9 Cheque will be returned within 15 days from the date of placing of the order to the successful Tenderer through RTGS / NEFT for credit to his Bank Account. The Bidder shall have to give details of his Bank Account with a Cheque duly cancelled. No claim for refund of EMD without original Money Receipt shall be entertained by the GETCO. The details of refund of EMD by RTGS with transaction No. should be informed to respective bidder by letter/ e-mail etc.

8.10 EMD will be returned to the successful Bidders, only on their submission of

Performance Guarantee towards execution period (i.e. Security Deposit) against order released on them.

8.11 EMD will be encashed & forfeited (i) if the tender, which it covers, is withdrawn during the validity of the offer and (ii) the Tenderer fails to furnish / deposit the Performance Guarantee towards Execution Period (security deposit).

9 SECURITY DEPOSIT (SD) TOWARDS EXECUTION PERIOD: Security Deposit shall be paid by the successful Bidders irrespective of whether they are SSI Unit or exempted by NSIC.

9.1 The Supplier shall submit the Security Deposit to cover execution period by DD / Bank Guarantee within 15 days from the date of issue of Letter of Acceptance. 9.2 The successful bidder has to give Bank Guarantee with validity period of additional 01 (One) month i.e. more than actual delivery period to safeguard GETCOdelivery period after office hours of the Bank or Bank holidays. 9.3 Bank Guarantee shall be considered as per Tender terms.

The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D Registration Certificates for the item under Tender shall submit Security Deposit & Performance Bank Guarantee as under on submission of attested copies of their SSI (SSI/ MSME Part-II / Udhyog Aadhar Memorandum) & CSPO / NSIC / DGS&D Registration Certificates. This benefit of exemption will not be admissible if they take part in the tender indirectly either through their dealers, agents, distributors or other intermediates. The item wise security deposit(SD) towards execution of contract is given as under.


Sr.No Items

Amount For MSME /non MSME

unit For Gujarat based Micro

& small unit

1

Distribution Transformers &

meter (All types),Conductors, Cables, Insulators, Steel items, Kit-Kat

fuses, L/T Dist. boxes, Transformers

oil, Line Hardware and PVC pipes

5%( five) of the contract value in the form of DD/BG to cover execution period.

03%( three) of the contract value in the form

of DD/BG to cover execution period.

2 Metal Meter Boxes,

G.I. Wires, Stay Wires,

Earthing Plates

3 Transmission items ,Generation &other

10%( Ten) of the contract value in the form of DD/BG to cover execution period.

04%( Four) of the contract value in the form of DD/BG to cover execution period.

9.4 The Supplier / Contractor can submit only one Bank Guarantee considering the Performance Guarantee requirement.

9.5 The Bank Guarantee shall be from the Nationalized Banks or any other Banks, as Notified by the Finance Department, Govt of Gujarat from time to time.

9.6 In case of delivery deferment by GETCO, option should be given to the supplier to submit new BG towards execution period for balance order value subject to the supplier have submitted Performance Guarantee towards Guarantee / warrantee period. 9.7 The Performance Guarantee towards execution period for repeat order may not be insisted from the supplier subject to the following conditions:-

9.7.1. Value of Performance Guarantee towards execution period (Security Deposit) available with respective company, shall be equal to or higher than sum of the following:- i. Amount of Performance Guarantee towards execution period required for

repeat order ii. Amount of Performance Guarantee towards execution period required for unexecuted / unsupplied portion of main order iii. Amount of Performance Guarantee towards Guarantee/ Warrantee Period required for executed/ supplied portion of main order

9.7.2. Validity of the Performance Guarantee towards execution period is not over and it shall be extended up to completion of main order as well as repeat order.

9.7.3 Unconditional consent shall be taken from the supplier for consideration of the Performance Guarantee towards execution period of main order for repeat order and company is authorized to encash the Performance Guarantee towards execution period for any default in repeat order also.

9.7.4 The Performance Guarantee towards Guarantee/Warrantee period shall be taken for main as well as repeat order as per the tender terms.

10

VALIDITY OF THE OFFERS: The offers will have to be kept valid for a period of 120 days for tender on price variation basis.


The offers will have to be kept valid for 120 days for following items on firm basis i.e. 11 KV VCB, C&R Panel, Hardware & Accessories, Breakers, CT-PT as specified in Schedule A- The offer will have to kept valid for a period of 90 days in case of tender on firm price basis other than mentioned above. from the date of opening of technical bids. In case of finalization of the tender is likely to be delayed, the tenderers will be asked to extend the same without change in the prices or any terms and conditions of the offer. If any change is made, original or during the extended validity period, the offers will be liable for outright rejection without entering into further correspondence in this regard and no reference will also be made.

11 RAILWAY RECEIPT (R.R.) / TRUCK RECEIPT (T.R.): All goods should be dispatched freight paid and the R.R. /T.R should be forwarded directly to the consignee by registered letter and not through any Bank or GETCO Office of Vadodara. It should be immediately intimated on dispatch of the stores, as otherwise demurrage essential that packing notes and prices invoices should be furnished to the consignees in respect of every consignment with a copy to this office. A clear R.R. /T.R. should be obtained from the Railway authorities / Transport Authorities without any ambiguity, otherwise the supplier will be held responsible for any damages / shortage claim rejected by the Authorities for want of a clear R.R. /T.R. Materials may be dispatched by any convenient mode of transport and up to GETCO stores i.e. F.O.R. Destination.

12 PACKING AND FORWARDING CHARGES: The prices shall be inclusive of packing & forwarding charges. The stores should be strongly and adequately packed to ensure safe arrival at destination. The materials dispatched from overseas by Air / Shipping should be packed in such a way that it can withstand rough handling and possible corrosion due to exposure to salt laden atmosphere, salt spray or open storage. All packing must be clearly marked with

13 TRANSIT INSURANCE:

All the materials will be required to be supplied up to Destination against all transit risks, such as damage, loss, theft, fire, etc. The insurance period shall cover 30 days after the date of receipt of materials at site in order to enable GETCO to check up stores fully. The suppliers will be responsible for free replacement of such stores components as may be reported by the consignee which have been received short, damaged or broken within 30 days. The cost of damaged, defective stores materials will however be deducted from the bills of the suppliers and will be refunded only after replacement thereof. It will be the responsibility of the supplier to lodge claim against the insurance on receiving necessary advice from the consignee.

14 ACCEPTANCE OF STORES: All or any stores and materials to be supplied at F.O.R. Destination, against this contract will be subject to their acceptance by the consignee or any other Officer deputed by GETCO for this purpose. GETCO will be at liberty to reject whole lot without assigning any reasons and the decision of the Officer concerned will be considered as final. 15 Goods and Service Tax (GST) : The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given taxable goods and/or services within the original contractual delivery period. The amount of GST and Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.


GST Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations). You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that you have not claimed Refund of any applicable GST and Cess , charged to GETCO or shall not claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of such GST and Cess , is claimed by you, it will be immediately passed on to the GETCO, without GETCO making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which should be clearly indicated in the price bid. GETCO may at its discretion consider such offer with presumption of highest applicable rate of GST/Cess prevailing when the price quoted is inclusive of GST and Cess. If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final and any additional GST will have to be borne by the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme under GST. Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender only and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST charged from the GETCO; such refund shall have to be passed on to the GETCO, along with interest if any. Such refund along with interest needs to be passed on suo motu by the supplier / contractor. Further, the GETCO has a right to recover the amount of GST along with penal interest at the rate of 15% per annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit. In case, Govt. revises the rate of GST rate / Code during the tenure of the contract,

INPUT TAX CREDIT BENEFIT In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date of submission of the offer, the same should be passed on to GETCO and you should inform such changes to GETCO from time to time.

16

UNLOADING: Unless and otherwise specified in the detailed purchase order, Unloading of the materials shall be arranged by GETCO.

17 STATUTORY VARIATION:


Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in the event of introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer if it takes place within the original contractual delivery date will be to GETCO claim being supported by documentary evidence. However, if any decrease takes place after the contractual delivery date, the advantage will have to be passed on to GETCO. Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

18

PAYMENT TERMS: Payment shall be made by GETCO, either directly to you or to suppliers Banker for the materials supplied as per GETCO standard payment terms and conditions i.e. 80% of F.O.R. Destination Price and 100% GST and Cess as applicable, from the date of receipt of material [as mentioned in Truck Receipt Certificate (TRC)]within 30 (Thirty) days on verifying required documents as per A/T conditions and balance 20% of F.O.R. Destination Price within 45 days (Forty Five) on receipt of Store Receipt (S.R.) Note from the consignee. Alternatively, GETCO may make payment through SIDBI, ICICI, Power Finance Corporation, R.E.C. or any other financial institution depending upon facility available at the relevant time. In case of payment through SIDBI, ICICI, 80% and / or 20% of Ex-Works price including 100% of F&I, GST and Cess as applicable, payment shall be made against TRC / RRC and balance 20% payment shall be released against SR note. In case of payment through SIDBI / ICICI necessary, stamp charges and interest charge shall be borne by GETCO. Other charges, if any shall have to be borne by the supplier. Tenderer, while quoting need specifically agree to receive payment under any of the aforesaid alternative at the option of GETCO. You shall invariably instruct your Bankers to accept lesser amount than IBC amount (Bank Advice amount) in case GETCO Cheque amount differs from claimed amount / IBC amount supported with deduction memo. In case of payment through Bank: You shall have to furnish (i) Indemnity Bond for the A/T, (ii) Undertaking (iii) Power of Attorney duly registered with GETCO for individual Bank and a request letter for discounted bills to issue Cheque in favour of your Bank A/c. M/s.___________. (All these three documents should be as per GETCO format only and should be duly NOTARIZED). While extending the above facility, GETCO in no case will be responsible for any default in repayment OR interest to the Bank by you. Your Banker should accept the payment released as per the Bill passed and audited. GETCO would normally accept only one mode of payment: viz. Either (1) Direct payment OR (2) Payment through Bank or Financial Institution on the strength of Power of Attorney to be executed by the supplier to that effect. Tenderer, while quoting should specifically state any one mode of payment chosen by them. They should indicate the name of the Bank / Financial Institution to whom the payment is to be made. Also the Indemnity bond is to be furnished by the supplier as per the prescribed format, which may be obtained from GETCO.

19 REPEAT/ADDITIONAL ORDERS:


19.1 The GETCO may place repeat Order / additional Order, provided there is no conspicuous downtrend in the price of such item.

19.2 The Company should exercise their right to place repeat orders /additional orders in case of exigency only. The reason of exigency shall be appropriately recorded

19.3 In special circumstances GUVNL and its subsidiary Companies reserve the right to place repeat order / additional order up to 100% of the original quantity of the A/T at the same prices terms and conditions stipulated in the original Contract as mutually agreed upon.

19.4 The material supplied will be considered on FIFO basis i.e. first applied towards original order & after completion of original order quantity, material supplied will be considered towards repeat / additional order. 20 DELIVERY SCHEDULE OF GETCO:

Delivery of materials is desired as under: a) Submission of sample/Drawing. b) Approval of Sample/Drawing.

Within commencing period. No separate commencement period will be given.

c) Commencement of supply after ----- d) Qty. to be supplied. Month wise / Quarter

wise supply after Commencement period ---------

As per the details Shown in Schedule Tender.

Supplier is liable to get the drawings / Sample /proto approved within the Commencement period.

Supplier should indicate deviation in delivery period, if any. The delivery period will be reckoned after four days for Gujarat based firms and seven days for out state f irms from the date of dispatch of the order. All necessary formalities are to be completed within the commencement period instead of vague period. If specific period is not quoted, the delivery period, best suitable to GETCO will be considered and in such case, no subsequent complaint will be entertained.

The delivery Schedule proposed by GETCO is considering the full quantity of the tender. If the finalized quantity is less, then in that case the delivery period best suited as per GETCO requirement will be given on pro-rata basis and also based on the quantity allocations done by GETCO.

21

DELIVERY PERIOD: The Tenderers will have to quote a firm delivery schedule on month / quarter wise basis as specified subject to the force Majeure conditions as accepted by DGS & D. Tenderer should mention their delivery period in Annexure - 5(online format only). Time being the essence of this tender, delivery period shall be strictly adhered to. Delay in execution of order on account of any other reasons will be subject to levy of penalty. [a] The date of inspection of materials will be reckoned, as the date of dispatch, GETCO for arranging the inspection i.e. the firm has to offer the inspection call 15 days prior to the proposed date of inspection. No tentative date, tentative quantity for inspection should be given and if given the same will be ignored and the same will not be treated as call for inspection. In case the material is offered for inspection on the last week of the scheduled period, the same will be considered as delay in delivery and will be liable for penalty in terms of the contract. All the ordered materials should be offered for inspection strictly as per delivery schedules as mentioned in the detailed order, without linking to payments by GETCO.


[b] In case the materials are supplied later than the date of contractual delivery schedule, materials may be accepted by GETCO subject to levy of penalty as per clause no. 23 for Penalty for late delivery. In that case the penalty will be levied from the last date of delivery schedule and up to the TRC date. The delivery period will include the time required for pre-dispatch inspection of materials. However, if the material is not kept ready for inspection after intimation of the said quantity then all consequences will be to suppliers account and GETCO will recover the actual expenses of to & fro travelling fares plus Rs.1000/- per day per employee towards reimbursement of other costs. [c] In order to avoid delay in dispatch of the inspected lot materials, if the materials are found OK then written dispatch instruction will be given by GETCO inspector at suppliers works and the date on which these written instructions are issued will be reckoned as date of dispatch instructions and materials are to be dispatched to respective consignees for Gujarat based & out of Gujarat based supplier within 15 days and 21 days respectively OR if written dispatch instructions are not given by GETCO inspector at works, then materials are to be dispatched to respective consignees within 15 days/21 days as case may be from date of DI received, from GETCO.

All the inspection results for the inspected materials carried out at the first instance will be binding to the supplier irrespective of passing the tests OR failure. If the supplier re-offers the same materials for re-inspection then it will be solely at GETCO s discretion to accept the same or not. If the subsequent testings are to be carried out, then all the expenses of the inspector and other expenses incurred by GETCO will be to tenderers account. This will be binding on you. Company may short close the orders in case of various reasons viz. changes in Budgetary Provision, Amendment in Indian Standard, Policy change by Central/ State Govt., if beneficiary not available etc.

22 SUPPLY OF MATERIALS AT GETCO The Tenderers will have to agree to supply any of the quantities at any of GETCO Stores in Gujarat (i.e. F.O.R Destination only).

23 PENALTY FOR LATE DELIVERY: 23.1 Supply Contracts Penalty shall be 0.5% plus GST as applicable per week or part thereof on delayed portion subject to maximum 10 % plus GST as applicable of the Order value (End Cost with GST & Cess as applicable). For calculating the delayed portion, date of actual receipt of material at store shall be considered. However, if 85% or more of supply of order value is completed within delivery schedule and company can utilize the completed supply in the system, in such case, penalty for remaining quantity shall be 0.5% plus GST as applicable per week or part thereof on delayed portion subject to maximum 10 % plus GST as applicable of the Delayed Portion Order value (End Cost with GST & Cess as applicable). EPC Contracts Penalty shall be 0.5% plus GST as applicable per week or part thereof on delayed portion subject to maximum 10 % plus GST as applicable of the Total Contract value of the Project (Supply + Erection + Civil) (End Cost with GST & Cess as applicable). For calculating the delayed portion, date of actual receipt of material at store (For Supply portion) / date of work completion mentioned in work completion certificate shall be considered (For Erection and Civil Portion). Civil Contracts Penalty shall be 0.5% plus GST as applicable per week or part thereof on delayed


portion subject to maximum 10 % plus GST as applicable of the Total Contract value of the Civil Works (End Cost with GST & Cess as applicable). For calculating the delayed portion, date of work completion mentioned in work completion certificate shall be considered.

23.2 In case of Foreign OEM / Indian Trader of a Foreign OEM, in order to avoid delay in dispatch of the inspected lot of materials, for which the Dispatch Instructions are already issued, the Supplier shall deliver the materials to respective Shipper at Dispatch Port within 30 days from the date of Dispatch Instructions. If materials are not delivered to the respective Shipper within 30 days from the date of Dispatch Instruction, the special penalty charges shall be recovered at 0.5% per Week or part thereof plus GST as applicable, maximum up to 3% plus GST as applicable of the consignment value of the lot of respective Dispatches Instruction. For calculation of penalty date of bill of Lading / Airway Bill / Courier Receipt shall be considered as date of delivery.

23.2.1 General Guide lines. In order to avoid delay & possible attraction of penalty,

23.2.1.1 The Firm has to offer the Inspection Call 15 days prior to proposed date of inspection and 30 days prior to the due date of Delivery Schedule.

23.2.1.2 If the above condition is fulfilled by firm then any delay in inspection and any delay in issuance of Dispatch Instruction, said delay period will not be considered for penalty purpose.

23.2.1.3 However, the GETCO shall carry out inspection not later than Seven days from the date intimation from the Supplier for inspection.

23.2.1.4 The Dispatch date of satisfactory inspection.

23.2.2 Due consideration will be given for waiver/ levy of penalty(excluding GST already collected and paid to the Govt. treasury thereon) only for the reasons absolutely down in the DGS & D) for which documentary evidence will have to be provided.

23.2.3 The GETCO reserves the right to recover any dues from the subsidiary companies of GUVNL including GUVNL.

24 Penalty on rejected Materials during testing :- The representative of the GETCO may pick up samples from the lots supplied by the Supplier at the Stores of the GETCO at random for quality check. The samples picked up will be tested for acceptance test / type test or as decided by the GETCO at Government approved laboratory or NABL Laboratory, in the presence of specifications. The test results will be binding on the suppliers and GETCO in general and will not allow re-sampling. If the material fails in any of the tests carried out, the full lot of materials will be considered as rejected, and if replacement is not possible due to utilized/ consumption of the materials then in that case for whole of the rejected lot, GETCO will deduct maximum up to 30% (Thirty) of the End Cost Price. If the same are not utilized / consumed, then GETCO may ask for replacement at sole discretion of the GETCO or may accept with maximum deduction up to 30% (Thirty) of the End Cost Price of the rejected lot plus GST as applicable, and all these will be binding on the supplier. Due consideration will be given for waiver / levy of penalty (excluding GST already collected and paid to the Govt. treasury thereon) only for the reasons absolutely beyond suppliers control (e.g. Force Majeure conditions as laid down in the DGS & D,


Clause reproduced hereunder) for which documentary evidence will have to be provided. The request for extension in delivery giving reasons and supporting documents shall have to be made within one month on completion of the supply only. The request made after one month on completion of the supply shall not be entertained and rejected out rightly without any correspondence. No request for waiver / levy of penalty will be entertained / reviewed during the execution of order. part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes lockouts or acts of such event is given by either party to the other within twenty one days from the date of occurrence there of neither party shall by reason of such event be entitled to terminate this contract nor shall either party shall have any claim for damages against the other in respect of such non-performance of delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such event has come to end or ceased to exist, and the decision of the Managing Director as to whether the deliveries have been so resumed or not shall be final and conclusive. Provided further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may at its option terminate the contract provided also that if the contract is terminated under this clause, the Purchaser shall be at liberty to take over from the Supplier at a price to be fixed by the Managing Director of the GETCO, which shall be final, all unused undamaged and acceptable materials bought out components, and stores in course of manufacture in the possession of the Supplier at the time of such termination or such portion thereof as the Purchaser may be deem fit excepting such materials, bought out component and stores as the supplier may with concurr

25

Extension In Contractual Delivery Date: stipulated delivery period. However, on account of reasons beyond ones control as laid down in the DGS & D Force Major Conditions GETCO may consider extension of delivery period with or without statutory variations and with or without price variation. However, delivery extensions will be considered only after execution of the order fully and upon submission of documentary evidence for the reasons of delay. Such extension will be subject to the following conditions shown hereunder.

(a) That no increase in price on account of any statutory increase in or fresh imposition of customs duty, GST and Cess as applicable or on account of any other tax or duty leviable in respect of the stores specified in the said acceptance of the tender which may take place on or after the contractual delivery date of the P.O referred to above shall be admissible on such of the said stores as are delivered after the original contractual delivery date and (b) That notwithstanding any stipulation in the contract for increase in price on any other ground, no such increase which has become effective on or after the contractual delivery date of this said P.O shall be admissible on such of the said stores as are delivered after the original contractual delivery date.

(c) But nevertheless, the purchaser shall be entitled to the benefit of any decrease in price on account of reduction in or remission of customs duty, GST


and Cess as applicable or on account of any other tax or duty or on any other ground as stipulated in the P.O., which takes place or on after the contractual delivery date of the said P.O. (d) Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

26 REPLACEMENTS OF GOODS BROKEN, DAMAGED OR SHORT: In the event of any stores or part thereof being broken or damaged or received short during transit or during the testing and trial at site before commissioning in service the suppliers shall replace the same free of cost. However, GETCO will arrange recoveries of amount equivalent to cost of such damaged / broken / short supplied materials before actual replacement is given.

27 POST TENDER CORRESPONDENCE / ENQUIRIES: Any correspondence or enquiry subsequent to opening of Technical and Commercial bids is not desirable, if the same is indulged into, it will be considered for disqualifying the tender. The Tenderer will be required to abstain from pursuing / canvassing the matter, directly or indirectly with any Officers of GETCO, as otherwise the same would also amount to disqualification of the tender.

28

Tenderer may submit requisite descriptive literature and all other required documents like technical data, literamachinery of manufacturing the tender item/s etc. duly scanned / photo copy as an attachments with e-tender / online submission. Tenderer will be at full liberty to provide information and data about his products.

29 TEST CERTIFICATES: Test Certificate for the stores as per relevant BSS / ISS shall be submitted in Triplicate for our approval prior to dispatch of stores and should be dispatched only after the test certificates are approved. Supplier will be responsible for any expenditure that consignee might incur if the goods stand rejected on this account. Further, GETCO will not be responsible for any delay in payment on this account.

30 TYPE TESTS: (TO BE SUBMCLAUSE NO.: 8 OF THIS COMMERCIALS TERMS AND CONDITIONS) All the necessary Type tests will have to be carried out before submission of the tender and to be submitted along with Technical bid Cover as per clause no.: 8 of this commercial terms and condition (to be kept in Technical bid Cover in physical form). The Type Tests which are more than 07(Seven) years old will not be considered (except otherwise specifically mentioned in the Guaranteed Technical Particulars i.e.

equired type tests on one particular item must have been conducted in the span of one year only. If the type tests for the tendered items are not carried out before the submission of the tender, then it will at GETCO sole discretion to accept them or NOT. However, depending up on GETCO requirement, if the Letter of Acceptance (LOA) is placed subject to submission of type tests, then in such cases all the necessary Type tests will have to be carried out by the firm within 30 (Thirty) days of the issue of LOA / within commencement period or at GETCO discretion, failure to do so the LOA stands cancelled and the detailed purchase order will not be placed and no further correspondences in this matter will be entertained at any cost and will be out rightly ignored.

31 The purchaser (i.e. GETCO) shall have the right to make any changes, additions / deletions or modifications in any terms / conditions of the tender and / or specifications as may be deemed necessary by GETCO at its sole discretion at any time before the due date of opening of the tender.

33 The GETCO does not accept the printed conditions of any Tenderer. It will be ignored


without any reference; hence tenderers should withdraw such printed conditions if they have any. 34 The materials should be offered strictly confirming to ISS / BIS / Tender specifications

y technical deviations they should specifically quote the deviation & the ISS or BIS Nos. in the body of the tender itself under the Annexure-12 of e-tender only. If technical deviations furnished by the Tenderer are not agreeable to GETCO, the offers may be ignored. However it will be solely at GETCO discretion to consider the technical deviations OR not for considering the Tenderer. No correspondences of the Tenderer after opening of the bid will be entertained in this matter.

35 ADVANCE INTIMATION TO THE CONSIGNEE: When R.R. is obtained and materials dispatched R.R. No. Wagon No. etc. should be intimated to the consignee in advance, preferably by phone / fax / telegram so that he may arrange to take delivery at the receiving station against indemnity bond, in case R.R. is not received. Also if the unloading requires use of crane, such Advice should also be issued by telegram, to the consignee indicating the weight, size of the package, wagon No. etc. so that he may make arrangements for crane in advance. In case if GETCO has to incur any extra expenditure for want of advance information, the same would be recovered from the suppliers.

ALL THE SUPPLIERS SHOULD INTIMATE THE CONSIGNEES WELL IN ADVANCE TCH

MATERIALS AT SITE. 36

TENDERERS SHOULD SUBMIT THE FOLLOWING DETAILS / DOCUMENTS IN TECHNICAL STAGE OF ONLINE TENDER: Bidders are requested to submit each of the following documents / details in technical Bid cover. (1)

items/s (2) List of machinery installed for manufacturing tender item/s (3) Annual production capacity (with shift in operation) of each item manufactured (4) Self certified GST Registration no. and date and issuing authority of the

location wherefrom supplier intends to supply the goods / services. (5) Valid factory license (for manufacturer) (6) Registration No. under shops and Estt. Act and issuing authority (if applicable) (7) Audited Accounts and financial turnover of last three years of the firm (8) Performance reports, if any (9) Consent letter from their principals to manufacture such items whenever

applicable (10) Copy of partnership deed / Memorandum of Pvt. or Public limited GETCO

issued by RoC (11) Copy of order/s of tender item/s of Subsidiary Company of GUVNL executed

in last three years (12) Copy of order/s of tender item/s of Subsidiary Company of GUVNL and other

COMPANY/ SEB of Outside Gujarat, under execution

37 Revision of prices or any commercial terms affecting the price after opening of


technical bids shall not be considered and will be ignored. 38 Tenderers should indicate the name of their Partners / Proprietor / Directors of their

manufacturing firm and updated Address / Telephone, e-mail ID, Fax Numbers (Office & Residential) etc., along with the name of authorized signatory in the Annexure 3 of online / e-tender invariably. Bidder are informed that only their employee authorized in with GETCO in respect of this tender.

39 Please give suitable declarations in e--15 of

online form) 40

or workmanship the same should be repaired or replaced by you free of charge if reported within 18 / 24 / 36 / 48 / 60 /66 months of their receipt at site or 12 / 18 / 24 / earlier. You will be respmaterials for the respective guarantee period. Suppliers have to replace/repair failed Dist. transformers unit within 45 days and Other items within 30 days, failing to which GETCO may initiate punitive actions.

41

PERFORMANCE BANK GUARANTEE (PBG) TOWARDS WARRANTY / GUARANTEE: Performance Guarantee shall be paid by the successful bidders irrespective of whether they are SSI Unit or exempted by NSIC. 41.1 The successful bidder has to give Bank Guarantee with validity period of

additional 01 (One) month i.e. more than actual Guarantee / warrantee period to safeguard GETCOthe last day of the Guarantee / Warrantee period after office hours of the Bank or Bank holidays.

41.2 The Performance Bank Guarantee to cover Guarantee / Warrantee period is required to be submitted before the date of completion of last supply and should be valid till the completion of Guarantee Period to be reckoned from the date of last supply. 41.3 Performance Guarantee shall be considered as per Tender terms.

The tabular format for performance guarantee towards warrantee is given as under.

Sr.No Items

Amount For MSME /non

MSME unit For Gujarat based

Micro & Small

1

Distribution Transformers& meter (All types),Conductors, Cables, Insulators, Steel items, Kit-Kat fuses, L/T.Dist.boxes, Transformers oil, Line Hardware and PVC pipes

05%( Five) of the contract value in the

form of DD/BG to cover Warranty period.

03%( three) of the contract value in the

form of DD/BG to cover Warranty period.

2 Metal Meter Boxes, G.I.Wires, Stay Wires, Earthing Plates

02%( Two)of the contract value in the form of B/G to cover the Warranty period.

02%( Two) of the contract value in the

form of DD/BG to cover Warranty period

3 Transmission items ,Generation &other

10% (Ten) of the contract value in the form of B/G to cover the Warranty period.

04% (Four) of the contract value in the form of B/G to cover the Warranty period


41.4 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D Registration Certificates for the item under Tender shall submit Performance Bank Guarantee as under on submission of attested copies of their SSI (SSI/ MSME Part-II/Udhyog aadhaar memorandum) & CSPO / NSIC / DGS&D Registration Certificates. This benefit of exemption will not be admissible if they take part in the tender indirectly either through their dealers, agents, distributors or other intermediators. 41.5 The Supplier / Contractor can submit only one Bank Guarantee considering the Performance Guarantee requirement.

41.6 The Bank Guarantee shall be from the Nationalized Banks or any other Banks, as Notified by the Finance Department, Govt. of Gujarat from time to time.

No relaxation shall be given to the bidders having only one registration numbers from Government of Gujarat but no subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under tender. No exemption as well as relaxation shall be given to outside Gujarat based parties. The Performance Guarantee to cover warranty/guarantee for the tendered items wherever applicable as above shall be furnished in the form of D.D./Cash and by Bank Guarantee, by the successful Tenderer for satisfactory performance of the materials, which should be valid for 12 months from the date of commissioning OR 18 months or as specified from the last date of delivery of supply whichever is earlier. The PG submitted should be for the full period i.e.18/24/36/48/60 Months OR whatever applicable as per Technical Specifications as per 41.2 of this clause and should have a clear one time validity for the full period. PG for an interim period will not be allowed. However, in case of expiry of PG before the said period the same should be got extended / renewed till the completion of said period by the Tenderer at least one month before the expiry of the validity failing which GETCO will be at liberty to encash the same, without entering into further correspondence, formalities, etc. in the matter. CORPORATE GUARANTEES ARE NOT ALLOWED.

42

43

APPROVAL: The goods shall be subject to the approval of the concerned consignee after receipt of the stores at site. GETCO would prefer the offers from manufacturers directly. All the manufacturers should quote for those items, which are actually manufactured at / rolled by their plants. This should be strictly adhered. The Tenderer should ensure that minimum production, manufacturing and routine testing facility required for manufacturing of the tendered products as per IS standard is available in-house. If the same is available elsewhere, then GETCO reserves right to reject the offer out rightly. GETCO reserves the right to inspect, suppliers factory at any time during the currency of the contract in case order is placed on supplier and also to inspect each manufactured lot before testing / packing / dispatch.

44 OTHER CONDITION OF SUPPLY: General Conditions of contract will apply to all supply to contracts and supplier will be deemed to fully aware of general conditions of contract for the supply of plant equipment and materials except the conditions modified in this commercial terms and


conditions and any ignorance of these conditions will not exempt supplier from their liability to abide by the same. Copies are available from GETCO Office.

45 Relationship with employee:- Every bidder should, at the time of submission of bid, give a declaration as under. in partnership firm) of any employee of the tendering Company or his/ her relative as

e or more, the GETCO will not deal with such Company/ Firm at all. Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of such facts would immediately disqualify the tenderer for further dealing with the GETCO

46 The materials offered for inspection shall be in duly packed condition ready for putting the embossing of the seal by the inspector on the lead seal which is provided on the packing by the supplier by passing a sealed wire through it, as per our approved method. The Inspector will inspect only a few packages and select samples at random for which, he will emboss his marking on the seal thereafter provided on the packages, which will be only few.

47 AUDIT INSPECTION: From the lots inspected by the User Department Inspector, the Inspector of Audit

GETCO or other stores of GETCO at random for quality check only. The samples picked up will be tested for acceptance test / type test or as decided by GETCO at Government approved laboratory in presence of representatives of supplier and GETCO as per relevant ISS/BIS/ GETCO specifications. The test results will be binding on the suppliers and GETCO, in general will not allow re-sampling. If the material fails in any of the acceptance tests carried out, the full lot of materials will be considered as rejected, and if replacement is not possible due to consumption of the materials then in that case for whole of the rejected lot, GETCO will deduct maximum upto 30% (Thirty) of the End Cost Price plus GST as applicable. If the same are not utilized / consumed, then GETCO may ask for replacement at sole discretion of GETCO or may accept with maximum deduction upto 30% (Thirty) of the End Cost Price plus GST as applicable, and all these will be binding on the supplier.

In case if the materials does not confirm to specifications or fails at Government approved laboratory or other laboratory decided by GETCO for testing and if subsequent testing are to be carried out (which will solely at GETCO discretion), then all Testing fees, expenses of the inspector and other expenses incurred by GETCO acceptance as above of GETCO shall be final and this will be binding on the supplier. Please refer audit inspection clause of technical specification of tender for applicability of penalty in case of distribution transformer.

48 INSPECTION: All supplies are to be offered to the inspection and approval of GETCO. GETCO will depute an officer or authorize D G S & D, OR any other Govt. or Govt. Approved agencies (Not private) to carry out the inspection on behalf of GETCO. At least 30

case of general stores, in order to enable GETCO to detail on inspection. GETCO also reserves the right to waive the inspection before dispatch and authorize the consignee to carry out the final inspection on receipt of the stores at site.


49

TERMINATION OF CONTRACT: consignment thereof within contractual period of delivery or in case the stores are found not in accordance with prescribed specification and/or the approved sample, GETCO shall exercise its discretionary power either: [a] To recover, from the supplier as agreed, by way of penalty clause above, and/or [b] To purchase elsewhere after giving due notice to the supplier on account and at the risk of the supplier such stores not so delivered or other similar description without canceling the contract in respect of the consignment not yet due for delivery and/or [c] To cancel the contract. In the event of the risk purchase of stores of similar description, the opinion of GETCO shall be final. In the event of action taken under clause (a) or (b) above, the supplier shall liable to pay for any loss and applicable GST/Cess which GETCO may sustain on that account but the supplier shall not be entitled to any saving on such purchases made against default. The decision of GETCO shall be final as regards the acceptability of stores supplied by the supplier and GETCO shall not be required to give any reason in writing or otherwise at any time for rejection of the stores.

GETCO reserves the right to terminate the Contract (i.e. Purchase order) at any time, without assigning any reasons, whatsoever, by giving a notice period of ONE month from the date of Notice of termination of the Contract. Suppliers will not be entitled for any compensations / damages / losses, whatsoever, on account of such termination of the Contract.

50

ARBITRATION: All questions, disputes or differences whatsoever which may at any time arise between the parties to this agreement touching the agreement or subject matter thereof, arising out of or in relation there to and whether as to construction or otherwise shall be referred to the decision of the Sole Arbitrator, appointed by the MD of GETCO, for that purpose, who shall be a retired High Court Judge or retired District and Sessions Judge, and the decision of the said Arbitrator shall be final and binding upon the parties. Reference to the arbitration shall be governed by the provisions of Indian Arbitration & Conciliation Act. 1996 as amended from time to time and the rules made there under.

51 JURISDICTION: All questions, disputes or differences arising under out of or in connection with the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place from which the tender / Acceptance of tender is issued, is situated i.e. Vadodara.

52 Offers on Ex-stock or offers requiring no foreign exchange will be considered. Those offers requiring foreign exchange will not be considered.

53 SUBMISSION OF OFFERS: The firm having single legal entity and having two or more works / factory and submits offers from two or more different works / factory, in such case firm have to pay/ submit separate tender fee, E.M.D., vendor registration etc. for all works / factory and if separate tender fee, E.M.D., vendor registration etc. not paid / submitted, GETCO reserves the right to consider the offer/s against which the tender fee, E.M.D., vendor registration etc. are paid / submitted. If all above are submitted in such case GETCO will consider only one lowest offer for allocation of quantity if decided. Many of the tenderers are submitting their offers with the conditions of advance payment along with the order; such conditions are not acceptable by GETCO.


54 Participation by Foreign Manufacturers (other than propriety items) :- 54.1.1 The Vendor Registration shall be given to Original Equipment Manufacturer

(OEM) only. The Traders / Dealers / Agent shall not be considered for the above registration.

54.1.2 The OEM Vendor while registration shall have to declare the Country of Origin

54.1.3 OEM is required to pay Vendor Registration Fees as applicable at the time of registration.

54.1.4 At the time of participation in the Tender, the OEM is required to pay Tender Fees and EMD as applicable for the Tender.

54.1.5 On award of the Contract to such OEM, they shall have to submit Performance Guarantee for successful execution of supply as specified in Letter of Acceptance and for satisfactory performance of the equipment supplied as specified in the Order either in form of remittance or through a Bank guarantee. In case of Bank guarantee issued by Bank situated outside India, the same shall be confirmed by its correspondent Bank in India.

54.1.6 The Foreign OEM must submit all the required documents in English language. In case, if any documents are in any other language than English, the same must be translated in English and should be duly Notarized. The OEM shall be fully responsible for any mistake / misrepresentation or any kind of discrepancy in the same.

54.1.7 Foreign OEMs to confirm for design, manufacturing & testing of equipment as per relevant IS / IEC / ANSI / any International Standards with latest amendments.

54.1.8 OEM shall confirm for free replacement / repair within the Guarantee / Warrantee period of equipment. OEM shall also confirm for services and spares at reasonable rates for Ten Years after Guarantee Period.

54.1.9 All Acceptance Tests shall be carried out in presence of GETCO's Engineer / Representative at OEM's Works without any extra cost to the GETCO. However if required, the Acceptance Test shall be carried out in any NABL approved Laboratory in India for which the cost will be borne by the Firm.

54.1.10 In case the Tender is invited on FOR destination basis, then OEM may avail service related to Customs Clearance, Shipping / Air Freight, Local Transportation, Unloading, and verification through Indian Sole Agency / Firm / Distributor / Representative.

54.1.11 For dispute, if any, the Indian Judicial as defined in the Tender by the GETCO shall be binding on Foreign OEM.

54.1.12 Foreign OEM to abide & act as per the Indian Govt. Rules & Regulation in To-to. Foreign OEM should obtain GST Registration No. and quote all relevant elements of price bid including GST.

54.1.13 Bid Currency: - Indian Rupees only. 54.1.14 Any statutory variation in Taxes / Duties including GST and cess as

applicable in India during contractual delivery schedule shall be payable / receivable as mentioned in clause no. 17.

54.1.15 Normally e-procurement is done through M/s (n) Code Solutions only and if Foreign Bidder wishes to participate directly then they have to request Purchaser for allotment of Digital Key for e-procurement within Fifteen Days from the date of NIT. On request of Foreign Bidder, the Purchaser may forward the request to the Authority issuing e-procurement Key for providing Key to OEM. The necessary charges shall have to be paid by the Bidder directly to (n) Code Solution.

Note: It is to be noted by the Foreign OEM / Bidder that minimum Five Days are required for allotment of e-procurement Key on receipt of payment.


54.1.16 Representative, who shall be duly authorized by the Board of Directors of the Bidding Company. The bidding document shall contain the Board Resolution in this regards. The bidding documents shall also contain the Specimen Signature of the Authorized Representative duly attested by the CEO / COO / CFO of the Company.

54.2 Tender participation by an Indian Agent / Associate quoting on behalf of the Principal / Manufacturer abroad on FOR destination basis:-

54.2.1 It is preferred that the Manufacturer is expected to quote rates directly in response to Tender. In case, if it is not possible and the Bid is being submitted through their Indian Agent / Associate, the OEM shall authorize such Indian Agent / Associate for the entire tenure of the Contract i.e. Sixty days after the completion of Warranty / Guarantee period.

54.2.2 Bidder shall submit the confirmation from OEM for free replacement / repair within the Guarantee / Warrantee period of equipment. OEM shall also confirm for services and spares at reasonable rates for Ten Years after Guarantee Period.

54.2.3 The Indian Agent / Associate shall submit Bid on their own Letter Head along with letter (in original) issued from the OEM clearly mentioning that they are bound by the Terms and Conditions of Bid submitted by the Indian Agent / Associate on their behalf and Vendor Registration Letter issued by subsidiary Companies of the GUVNL in the name of OEM.

54.2.4 In a Tender, either the Indian Agent on behalf of the Principal / OEM or Principal / OEM itself can bid but both cannot bid simultaneously for the same item / product in the same Tender.

54.2.5 If an Agent submits Bid on behalf of the Principal / OEM, the same Agent shall not submit a Bid on behalf of another Principal / OEM in the same Tender for the same item / product.

54.2.6 Bid currency: - Indian Rupees only. 54.2.7 Any statutory variation in Taxes / Duties in India including GST and cess as

applicable during Contractual Delivery Schedule shall be payable / receivable as mentioned in clause no. 17.

54.2.8 Indian Agent / Associate have to pay EMD, Tender Fees, PBG as per Tender Condition.

54.2.9 The Indian Agent and OEM both are responsible for successful execution of the Contract.

54.2.10 Foreign OEM should also confirm that they are having all the testing facilities as required for testing of the equipment as per relevant IS / TEC / ANSI with their latest amendments.

54.2.11 Foreign OEMs have to confirm for design, manufacturing & testing of equipment as per relevant IS / IEC / ANSI with latest amendments.

54.2.12 Agency quoting for the equipment, OEM should give commitments for full technical / financial back up / after sales support including spares and confirm that the products are as per Technical Specification & type tested as per IEC / IS / Specification from accredited Laboratory.

54.2.13 For bidding purpose, the OEM shall permit only one Indian Agent / Associate to participate in the Bid, as its Sole Agency.

54.2.14 All Acceptance Tests shall be carried out in presence of GETCO's Engineer / Representative at OEM's Works without any extra cost to the GETCO. However if required, the Acceptance Test shall be carried out in any NABL approved Laboratory in India for which the cost will be borne by the GETCO.

54.2.15 For dispute, if any, the Indian Judicial as defined in the Tender by the GETCO shall be binding on Foreign OEM.


54.2.16 Over and above following documents shall be submitted: 54.2.16.1 Attested photo copies of all Agreements with the Principal including

Supplementary Agreement covering appointment as Authorized Representative / Agent & terms relating thereto.

54.2.16.2 The nature of services to be rewarded by an Authorized Representative / Agent & the Commission payable to him shall unambiguously reflect in the Contract.

54.2.16.3 PAN No. Disclose Name & Address of Bankers within & outside Country 54.2.16.4 Income Tax No. of Foreign Supplier. 54.2.16.5 Balance Sheet of last 3 years to be submitted. 54.2.16.6 Previous professional background & suitable details regarding the nature

of the business undertaken by the Agent. 55

Tenderers should agree to submit the Test Certificates in triplicate after inspection is carried out by GETCO Representative prior to dispatch of materials for GETCO approval.

56 GETCO reserves the right to cancel any or all the offers / bids or to accept any offer without assigning any reasons. Also in case GETCO finds that there is an attempt of cartel in the prices, GETCO reserves the right to consider or reject any or all the parties offers without assigning any reasons thereof.

57 GETCO reserves the right to increase or decrease the quantity against each item/s while placing the order. 58 QUANTITY TOLERANCE: (When the Order placed is in terms of Weight basis / Length basis) The quantity tolerance shall be allowed + 3% order-wise for total order quantity for each item or mentioned in tender. The weighment recorded at our consignee shall be considered final for purpose of payment. However where the weighbridge facility are not available and / or weigh bridge is out of order or under capacity, material will be accepted on sectional weight basis / weight recorded at any other nearby weighbridge. If the materials are accepted on sectional weight basis and for weighment difference, the tolerance will be allowed as per provisions of IS: 1852 for weight tolerance.

59 The tenderers should invariably write the Tender no., Due date of opening of tender, name and address of the GETCO / bidder, on sealed covers of EMD Cover Documents, otherwise the tender covers without these details will not be opened which may please be noted.

60 The tenderers are required to furnish the technical information and the Guaranteed technical particulars (GTP) in online format of tender only.

61 All the costs of the stamp papers, other than required for payment is to be made through SIDBI / ICICI by COMPANY, are to be borne by you as per the Govt. Of

62 Tenderer should invariably fill up all the details of all the Annexure of online /e-

tendering including the prices in the Price Bid format. This is mandatory. 63 EMBOSSING OR ENGRAVING:

The successful Tenderer wherever possible, will require to emboss / engrave the GETCO

as Insulators, Hardware accessories, Lighting Arrestors, Transformers, Meters, Metal meter boxes, Switches, Distribution boxes, Cable boxes, M.S. Beams and other items as required by GETCO. Also suppliers should emboss / engrave / affix their company name


64 If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders placed or if GETCO suffers any financial loss due to this, then GETCO will be at liberty to adjust the amount plus GST as applicable from other orders of the same firm or by encashing the Bank Guarantee.

65

MINIMUM TENDERING QUANTITY (Refer Schedule A) : Minimum Tender Quantity to be Offered / Quoted:-The Bidder, who submits their Bid for a minimum quantity, as specified below for which the firm participated, shall only be considered for price evaluation for particular item.

Sr. No.

Tender Value Minimum quantity to be offered by For MSME

bidders For other bidders

1 Up to 1 Cr. 100% 100% 2 Above 1 Cr up to 5Cr. 50% 50% 3 Above 5 Cr up to 10Cr. 25% 40% 4 Above 10 Cr up to 20Cr. 20% 25% 5 Above 20 Cr up to 35Cr. 15% 25% 6 Above 35 Cr. Up to 50 Crs. 10% 25% 7 Above 50 Cr. Up to 100 Crs. 05% 15% 8 Above 100 Crs. 2.5% 10%

GETCO shall not consider the Bid of any firm, who quotes for lesser quantity than the minimum quantity mentioned in the Tender document. For item wise minimum tendering quantity please refer Schedule-A of tender.

66 Please note that any additional conditions / deviations, if any, found in the Commercial terms & conditions (except reference under clause no.34 of this tender document), then the Price Bids of such tenderers will not be opened and no further correspondences in the matter will be allowed.

67 All the above points should be complied by the Tenderers. If not, tenders are likely to be ignored without making any further reference.

68 The firm whose supply against the previous order is pending as on the date of opening of the tender even after completion of their contractual delivery period, such firm will not be eligible for evaluation purpose unless convincing and sufficient reasons satisfactory to GETCO are furnished by the bidder.

69 PURCHASE AGREEMENT: The successful bidder has to execute agreement on Non judicial Stamp paper of Rs. 100/- duly Notarized as per agreement document uploaded herewith within 10 days after the payment of S.D. amount/Bank Guarantee. The cost of Non judicial stamp & Notary charges will be borne by the successful bidder. The agreement shall be executed between CE /ACE (Proc.)& the authorized representative of successful bidder as mentioned hereunder.

Agreement:- 69.1 On approval of the offer of successful Bidder, a Contract Agreement is required

to be entered into between the GETCO and the successful Bidder. 69.1.1 An Officer who signs the LOA / Purchase Order be authorized to sign the

Agreement documents on behalf of the GETCO & 69.1.2

Authorized Representative as under : 69.1.2.1 If the Authorized Representative is from a Partnership Firm, then a certified

copy of the Registered Partnership Deed must be attached along with the signatures of other partners who have authorized the particular partner to execute and sign the Agreement;


69.1.2.2 If it is a Private or Public Limited firm, a copy of the Resolution, authorizing the person to execute and sign the Agreement on behalf of the firm, passed with the Agreement; &

69.1.2.3 If it is a Proprietary Firm, then the Proprietor himself should execute and sign the Agreement and his full residential address must be available in the file.

Upon submission of security deposit and signing of Agreement, GETCO shall issue a detailed A/T /order incorporating various terms and conditions.

70

In case due to any technical snag at bidders end or at service providers for e-tendering, the bidder could not submit their on line tender in prescribed time limit, GETCO is not held responsible for the same and in that case GETCO will not entertained any request / representation

71 Cartel:- If, the GETCO during the procurement process, observes or suspects any activity on the part of bidders or obtains any knowledge which indicates the existence of cartel formation amongst the bidders or apprehends the possibilities of cartel as defined under The Competition Act, 2002, the Board of the Company being a government Company involved in public procurement work, reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any manner deemed fit in the interest of the Company without assigning any reason thereof. Besides the above the GETCO, may initiate actions under the Competition Act/ other laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.


ANNEXURE 1 (TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)

Subject: Supply of ______________________________________ Reference: Tender enquiry No.: GETCO/ / Due on date: / / 201 . In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in tender mentioned under reference along with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications (except

the deviations shown in Annexure of Technical Deviations as per clause no.35 of this tender document).

3. Further, I / We also agree that additional conditions / deviations, if any, found in the

Commercial terms & conditions (except reference under clause no.35 of this tender document), our offer shall be out rightly rejected without assigning any reason thereof.

Seal of the Firm Signature of the Authorised Representatives

of the firm Date: Name: Status:

Name of the Tendering Firm / Agency:



I / WE, confirm that following documents are filled in / submitted in the online / e-tendering format of the technical bid. Sr. No Details Confirmation

(Tick any one) 1 YES / NO 2

Copy of the un-priced schedule (Description and quantity of items offered in price schedule without price)

YES / NO 3 - YES / NO 4 - YES / NO 5 List of Performance certificates as per - YES / NO 6 - YES / NO 7 Certificate A YES / NO 8 Confirmation of GETCO technical specification YES / NO 9 Guaranteed Technical Particulars submitted in GETCO

Performa only. YES / NO 10 ANNEXURE - 10 YES / NO 11 ANNEXURE - 11 YES / NO 12 ANNEXURE - 12 YES / NO 13 ANNEXURE - 13 YES / NO 14 ANNEXURE - 14:Undertaking in regard to Stop Deal / Black

List thereof YES / NO 15 ANNEXURE 15:Declaration as manufacturer of tender

Item/s YES / NO 16 Important Instruction YES / NO


ANNEXURE 3 DETAILS OF THE FIRM

(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)

These details are necessary to create the database of suppliers

Supplier Name Works/factory at Within Gujarat / Outside Gujarat Pvt. Firm / Public Ltd. / State Govt. Under taking / Central Govt. undertaking (Indicate the relevant status) Supplier Category Manufacturer/Authorized dealer/distributor/Trader/Agent Vendor Registration Letter No. & Date Vendor Registration Fee for New Entrants/Re-registration Not applicable/Paid / Not Paid Vendor Registration /Re-registration fee paid Date Vendor Registration Validity Period From Date___________ to Date___________ VAT / TIN No. and VAT / TIN Date, if applicable GST Registration No. and GST Date MSEs / SSI Certificate /EM No. and Date NSIC/DGS&D/CSPO Certificate No. (Should be revalidated since last 3 yrs.)@

NSIC/ DGS&D/CSPO Certificate Date. @

Whether under NSIC/ DGS&D/CSPO scheme. If Yes then Monetary limit. @

Rs. Custom No. and Date (If applicable) ISO Certification Details Name of ISO Certification Agency Validity Period of ISO Certification From Date___________ to Date___________ Address of Registered

Office Factory / Works Authorized Representative

(As per cond. no.:40 above) Contact person name Designation Address City & Pin code State Country Phone Nos.(Office) Phone Nos.(Residence) Fax Nos. STD Code. Mobile No. Web site address Email-id Specimen signature


ANNEXURE 3 (Continued)

DETAILS OF PARTNERS / DIRECTORS OF FIRM / COMPANY

Sr. No.:

Name of Partners / Directors

DIN no. as applicable e- mail ID

Address of Office & Contact Phone / Fax No. / Mobile

No.

Address of Residence &

Contact Phone / Fax No./ Mobile

No. 1 2 3 4 5

Name of Authorized Signatory:

@ Applicable for Gujarat based (Works in Gujarat) bidders only.


ANNEXURE 4 UN PRICED SCHEDULE (COPY WITHOUT PRICES)

(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY) Sr. No.

Details of the Items / Equipments Offered Quantity Offered Production Capacity for the

offered item / items @

@ No. of shift per day in operation at factory/works considered for working out annual production capacity may be mentioned.


ANNEXURE - 5

DELIVERY SCHEDULE (TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)

Tenderer should furnish their Delivery Schedule of the tendered items in the following table in online / e-tendering only Approval of drawing / prototype sample, if applicable is to be completed in commencement period only (as indicated by GETCO in the tender) Sr. No.

Details of the Items / Equipment Offered

Commencement Period as per

tender Schedule after

Commencement period.

Note: The bid will be rejected if offered delivery is more than the requirement of tender, without going in to further correspondence with bidder.


ANNEXURE- 6 DETAILS OF THE EXPERIENCE FOR SUPPLY OF TENDER ITEM /SIMILAR TYPE OF

TENDER ITEM IN LAST FIVE YEARS FROM THE DUE DATE OF TENDER:


Sr. No.

ITEMS SUPPLIED

TO ORDER

REFERENCE No. & DATE

Name of

ITEMS ORDER

QUANTITY ORDER FULLY

EXECUTED YES/NO

STATUS, IF

ORDER UNDER

EXECUTION

Qty. on hand if order under

execution

REMARKS

A GUVNL (Formerly GEB ) MGVCL/UGVCL/DGVCL/PGVCL/GETCO/GSECL

Technical bid Cover clause no. 8)

1)2)3) 4) 5)

B OTHER STATE ELECTRICITY BOARD:

1)2) 3) 4)

5)

C PRIVATE FIRMS:

1) 2) 3) 4)

5)


ANNEXURE 7

LIST OF PERFORMANCE CERTIFICATES (PHOTO COPY/IESOF PERFORMANCE REPORT/S TO BE UPLOADED IN TECHNICAL

STAGE OF ONLINE MODE / e-TENDER FORMAT ONLY) Sr. No.

Name of the Authority by whom certificate is issued

Reference No. & Date Details of items supplied

1 2 3 4


ANNEXURE- 8

LIST OF TYPE TESTS REPORTS

(PHOTO COPY/IES OF TYPE TEST REPORT/S DULY NOTARIZED OF EACH OFFERED ITEM AS PER REQUIREMENT OF TENDER TO BE SUBMITTED IN PHYSICAL FORM IN

as per clause no. 8)

Sr. No

Type Test Report No.

& Date

Tests Carried out at (Name

of Laboratory)

Rating & Type /

Designation of Item /

Equipment

Name of the test

Conducted Results

Of the Tests.


ANNEXURE 9

LIST OF THE TENDER DRAWINGS

(DRAWING OF EACH OF ITEM OFFERED AS PER REQUIREMENT OF TENDER TO BE

SUBMITTED IN PHYSICAL FORM WITH TECHNICAL BID COVER)

Sr. No. Description / drawing of Drawing Number Number of Sheets 1 2 3 4



1 PRICES: [FIRM /VARIABLE] FIRM /VARIABLE

2

GST:[In percentage] instead of percentage) (In case different rate of GST applicable on different items, details shall be provided separate annexure) Please quote your GST Registration No.& Date of the location wherefrom Supplier / Contractor intends to supply goods / services)

_____________

%

3 PENALTY TERMS OF TENDER AGREED: (Clause no.:25) (Please Specify YES / NO.) YES / NO

4 PERFORMANCE GUARANTEE TO COVER EXECUTION PERIOD (SECURITY) TERMS OF TENDER AGREED: (Cl.no.9)(Please Specify YES / NO.) YES / NO

5 PERFORMANCE GUARNTEE TOCOVERWARRANTYPERIOD TERMS OF TENDERAGREED: (Wherever applicable): (Cl.no.43) (Please Specify YES / NO.)

YES / NO

6 DELIVERY TERMS OF TENDERAGREED: (Please Specify YES / NO.) (It should not be different than declared / mentioned in Annexure-5) (Please refer Cl. no. 23 of comm. T & C and as per schedule-A of tender)

YES / NO

7 VALIDITY OF THE OFFER OF TENDER AGREED (clause no.:10)(Please Specify YES / NO.) YES / NO

8 PAYMENT TERMS OF TENDER AGREED: (Clause no.:20) (Please Specify YES / NO.) YES / NO

9 ITEMS OFFERED : Brief description :

1. 2. 3. 4. 5.

10 QUANTITY OFFERED ( It should not be different than declared / mentioned in Annexure-4)

1. 2. 3. 4. 5.

Note: % age / amount of GST/Cess will be considered as offered in price bid.


ANNEXURE 11

(SCANNED / PHOTO COPY OF EACH OF FOLLOWING TO BE SUBMITTED WITH TECHNICAL BID COVER ONLY AS AN ATTACHMENT)

Vendors must furnish the below details /documents along with technical Bid as attachments in e-tender. (1) ered item/s of tender (2) List of machinery installed for manufacturing of offered item/s of tender (3) Annual production capacity (with shift in operation) of each item manufactured (4) Copy showing GST Registration no. and date and issuing authority (5) Copy of valid factory license (for manufacturer) (6) Copy showing Registration No. under shops and Estt. Act and issuing authority (if

applicable) (7) Audited Accounts and financial turnover of last three years of the firm, duly certified by

Authorized Charter Accountant (8) Performance reports, if any (9) Consent letter from their principals to manufacture such items whenever applicable (10) issued by RoC (11) Copy of each order of subsidiary company of GUVNL for each item offered which are

also) (12) Copy of each order of subsidiary company of GUVNL and other COMPANY/ SEB for each

Note: In case of non-attachment of mandatory document or attachment of wrong document, bid/offer may be rejected at the discretion of GETCO.



TECHNICAL& COMMERCIAL DEVIATIONS, IF ANY, TO BE FURNISHED IN THIS ANNEXURE

ONLY


TO BE DISCUSSED

ANNEXURE 13 (To be submitted in online mode)

(UNDERTAKING IN REGARD TO QUOTED PRICE) (All bidders will have to furnish the following undertaking duly filled in, for all the quoted item/s of the tender along with online Technical) [A] Bidder shall mention confirmed/Not confirmed in provided box. submission of the above tender, we have not quoted/offered the unit ex-works price with GST/Cess for the tendered item/s (with similar specifications as per the above tender of GETCO) at the unit ex-works price with excise duty/ GST/Cess to other subsidiary company of GUVNL, which is lower than the unit ex-works price with GST/Cess quoted/offered in the above tender by us for the aforesaid tendered item.

Confirmed/ not

confirmed

[B] If not confirmed at [A] above, please fill up the following. The unit ex-works price with GST/Cess quoted/offered (with similar specifications

as per the above tender of GETCO) by us to other subsidiary company of GUVNL at the prices lower than this tender during the last three (3) months are given below:

#up to 25 Nos. of Rows

Sr. No.

Name of tender item

Name of buyer

Unit ex-work price with GST/Cess in Rs.

#

[C] Bidder shall mention accepted/Not accepted in provided box. We further accept and confirm that if the above prices as per [B] quoted/offered are lower than the prices of this tender or if subsequently it comes to the knowledge of GETCO that we have quoted/offered the unit ex-works price with GST/Cess or tendered item/s (with similar specifications as per the above tender of GETCO) to other subsidiary company of GUVNL, which is lower than the unit ex-works price with GST/Cess quoted/offered by us in the present tender of GETCO for the tendered item/s during past 3 months from the last date of submission of this tender and till LOA is placed under this tender by GETCO, GETCO is authorized to place the LOA / A/T for the above tendered item/s at lowest of the such lower unit ex-works price with GST/Cess quoted/offered by us during this period and we undertake to accept the LOA / A/T at such lowest unit ex-works price with

Accepted/ not

accepted

NOTE:

[C] OF ABOVE ANNEXURE -13 IN ONLINE MODE. THE WORDS OTHER THAN ABOVE SHOULD NOT BE ALLOWED / CONSIDERED OTHERWISE THE BID MAY BE REJECTED WITHOUT GOING IN TO FURTHER CORRESPONDANCE WITH BIDDER.


ANNEXURE 14

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof. Ref: Tender No.: I / We ________________________________________________________ authorized signatory of M/S ______________________________________ here by certify that M/S __________________________________________ and their proprietor / any partner / any directors of the firm is not stop deal and/or banned for business dealing and/or black listed by GUVNL and/or their any subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL.

Signature of the Tenderer Seal of the Firm


ANNEXURE-15

(TO BE SUBMITTED IN ONLINE / e-TENDERING FORMAT)

Ref.: Date:

Confirm / Not Confirm: _____________ Name of Bidder / Manufacturer: ___________________ Address of the works: _____________________ ______________________ ______________________


(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY) Tender for Supply of ________________________

Tender No. GETCO/ Due On:

CERTIFICATE

I / We__________________________________ authorised signatory of M/s.________________________________________ hereby certify that M/s.______________________________________ is not related with other firms who have submitted tenders for the same items under this inquiry / Tender. Seal of the Firm Signature of the Tenderer With Designation Place: Date:




REGD. OFFICE: 8th FLOOR, SARDAR PATEL VIDYUT BHAVAN, RACE COURSE, VADODARA-390 007

Tender No. GETCO/

Due On:

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

GETCO Tender specifications, Guaranteed Technical Particulars and drawing as mentioned in the Tender Specifications. There is no commercial or Technical deviation (except the deviations shown in Annexure of Technical Deviations as per clause no.35 of this tender document) in the offer from GETCO Tender Specification. I undertake to abide by GETCO Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to supply materials strictly as per GETCO Technical specification / Guaranteed Technical Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake to abide by all commercial conditions of GETCO, including de

_____________________ (Signature of the Tenderer)

2. Any offer without above certificate will not be considered and the tender will be outrightly ignored in the absence of above certificate. 3. After opening of the Tender, if it is found that the offer given by the Tenderer is not according to GETCO specifications, Guaranteed Technical Specifications, Drawing and commercial terms and conditions and false certificate is given by the Tenderer, then GETCO will not deal with the firm for the present Tender. It is, therefore requested that the Tenderer should take care in giving their offer and submission of documents, including Type Test certificate. 4. The conditional tenders will not be accepted.


VENDOR REGISTRATION APPLICATION FORM:

1. a) Name of the Firm b) Year of Establishment.

c) The date of commencement of commercial production. d) PAN / TAN No. (Attach certified copy). e) GST Registration No. (Attach Certified copy).

2. Address of the Factory / Works from where material will be supplied a) Full Address: b) Telephone No. c) Fax No. d) e - mail ID. 3. Address of the Registered Office. a) Full Address: b) Telephone No.

c) Fax No. d) e-.mail ID. 4. Whether Proprietary or Partnership or Pvt. Ltd., or Public Ltd.(Copy of Income Tax Returns

for 3 years in case of Proprietary Firm, Partnership Deed in case of Partnership Firm and Memorandum and Article of Association in case of GETCO)

5. Name of the Proprietor / Partners / Directors. 6. a) List of items / materials to be registered for supply with rating / description. The relevant

IS Number shall be mentioned. b) Details of Registration nonrefundable fees of Rs._______________ vide Cheque / D.D.

No. _________ dated _______________ issuing Bank ______________. (Attach a copy of Money Receipt issued by the GETCO)

7. Whether the Factory is owned by the Firm (documentary evidence of Ownership must be

produced). In case Firm does not own factory but utilize the facility for manufacturing / basis, the Firm should furnish valid Legal Agreement that factory of (here indicate the Name Five Years at the time of Registration / Re-the Firms have applied.


8. Name and Full Address of the Bankers and Account No. along with details of credit facilities

sanctioned.

a) Total investment excluding Loan Capital (Pl. attach Certified True Copy of the last 3

b) Total turnover for last Three Years. c) Copies of Income Tax Return for last 3 years.

9. Loan Capital with Bank Limit. 10. Copy of latest Income Tax Clearance Certificate. 11. Product manufactured with complete description. 12. Area of land occupied by the Factory. 13. Built up area of the Factory. 14. No. of Working Shifts in the Factory. 15. Factory License No. (Notarized Copy) 16. SSI and NSIC/ DGS&D/ CSPO Certificate No.(Notarized Copy) 17. Value of Plant and Machinery certified by SSI in case of SSI Units, along with the date of

assessment of said value. 18.

Registration etc. along with copy of Registration Certificate. 19. Whether the product manufactured carry ISI mark (Please specify YES / NO) 20. Whether registered with other Power Utilities DGS&D, Other Govt. and Semi-Govt. Deptt.

and validity thereof. (attach a copy such Registration Certificate) 21. Details of machinery installed with their capacities. 22. Details of testing equipment with their capacities and details of Calibration. 23. a) Qualified personnel working in the Factory / Office, their academic Qualification and

Experience.

Particulars Name Qualification Experience a) Managerial b) Production / Work Staff c) Quality Control Staff b) Other Personnel working in the Factory and their experience.


a) Skilled

b) Unskilled

c) Other.

24. a) Is testing record maintained and if so, since when b) Type Tests as per Standards (This is must for Registration) 25. Method adopted for Quality Control 26. Is the person in charge for Quality Control independent of production control? 27. Distinguished marks or method employed to identify materials, if any. 28. Source of supply of Raw Materials (with address) 29. a) Production Capacity per annum (quantity) b) Maximum production per annum (in quantity as well as value) achieved so far. 30. a)

Date, Quantity Supplied till actual completion date, (self certified statement to be attached).

b) Please confirm whether your Firm and/or proprietor/ partner/ director of the firm is not

under Stop Deal / banned for business dealing / Blacklisted by any Power Utility or Offices, Submit details. This is must (Affidavit by Director is required)

31. Estimate of stocks of raw material held and the estimated Production on single shift basis

from the stock so available. 32. Result of sample testing. 33. List of items holding ISO 9001 Certificate. 34. Remarks. Signature Date: Place:


LIST OF DOCUMENTS TO BE ATTACHED WITH VENDOR REGISTRATION FORMS. Following Original or Notarized documents in Gujarati, Hindi or in English language, whichever is applicable are to be attached in Triplicate:-

i. Partnership Deed or Memorandum of Article of Association

ii. Audited Balance Sheet of last 3 years

iii. Factory License

iv. Registration Certificate

v. ISI / BIS / International Licenses.

vi. List of Machineries

vii.

viii. List of Orders executed along with details of highest single value order. Give the name of Purchaser, Order No. & Date of Supplies.

ix. ISO 9001 Certificates

x. PAN No.

xi. GST Registration No.

xii. Latest Telephone and Electricity Bill (Photo Copy)

xiii. Type Test Report as per relevant IS for items to be registered not older than 7 Years.

xiv. Approved Plan of Factory.

xv. If premises are on Lease base / Rental base, registered documents are required.

xvi. Name and Address of all the Partners / Directors.

xvii. The complete details of Partners / Directors involved in other Company.

xviii. Declaration from the prospective Vendors that, none of the Partners or Directors is either a

Partner or on the Board of an entity, which is in default to GUVNL or any of its subsidiaries.


1. ANNEXURE III LIST OF DOCUMENTS REQUIRED FOR CHANGE OF NAME:

1. Undertaking letter forma 2. Latest renewed Factory License in the new name. 3. Memorandum, and Articles of Association. 4. List of Directors.

5. Documentary evidence about change of Name.

----------------------------------------------------------------------------------------


Annexure A (On duly Notarized Non-Judicial Stamp Paper of Rs. 100/-)

UNDERTAKING

We, M/s. _____________________________________________ address _____________________________________________________________, do hereby declare that the name of our Company / Firm has been changed from M/s. ___________________________________________________________ to M/s. ______________________________________________ pursuant to MOA / Amalgamation. We, through this Undertaking confirm that there is neither change in the infrastructure facilities nor in the products / items and that change is only in the Name / Ownership / Control of the Company / Firm only. We shall be liable and responsible, to execute the Orders placed vide A/T No. _________________________________ and Vendor Registration given by ___________________________________ (Name of subsidiary Company), and agree to fulfill all the obligations related to it.

(Shri :____________________) For and On behalf of

M/s. _________________________ Place: _______ Date: _______


Gujarat Energy Transmission Corporation Limited, SARDAR PATEL VIDYUT BHAVAN, 8TH Floor, RACE COURSE, VADODARA 390 007

S C H E D U L E

(TO BE FILLED IN ONLINE / e-TENDER FORMAT ONLY)

Name of the Tenderer : Tender No.

Sr. No.Description of Material / Services with Detail Specification

Unit HSN / SAC Code of the Material / Services

GST Rate with Cess, if any Tender Quantity

Quantity offered by the Tenderer

Unit Ex-Works price in Rs.

Unit freight, packing and forwarding Charges in Rs.

Unit Insurance Charges in Rs.

Total Unit FOR Destination cost in Rs.

Unit GST with Cess, if any per unit in Rs.

Unit Total end cost with GST F.O.R. Cost in Rs.

Total End Cost in Rs.

1 2 3 4 5 6 7 8 9 10 11 (8+9+10) 12 13 (11+12) 14 (7x11) 15 (7x13)

Remarks: Tenderer should invariably furnish notarized copy of their valid BIS License (with all enclosures of the BIS License) held by their firm using IS / BIS mark whenever applicable. I / We agree to supply the articles noted above at the rates herein tendered by me / us subject to the condition of tender and supply at the Tender Inquiry which I / We have carefully read and which I / We have thoroughly understood and to which I / We agree. I / we hereby agree to keep this offer open for 120 days after returnable date of the tenders and shall be bound by communication of acceptance dispatched within the prescribed time.

Date: (Signature of Tenderer)

With Company's Round Seal)

GETCO/TEST EQUIP/VI kit /R0 Aug - 2020


GUJARAT ENERGY TRANSMISSION CORPORATION LTD. SARADAR PATEL VIDYUT BHAVAN, RACE COURSE, BARODA – 390 007.

TECHNICAL SPECIFICATIONS FOR

Vacuum Interrupter Testing Kit

GETCO/TEST EQUIP/VI Kit/R0 Aug 2020



SPECIAL INSTRUCTIONS TO BIDDER

Please read following instructions carefully before submitting your bid. 1. All the drawings, i.e. elevation, side view, plan, cross sectional view etc., in AutoCAD

format and manuals in PDF format, for offered item shall be submitted. Also the hard copies as per specification shall be submitted.

2. The bidder shall submit Quality Assurance Plan with the technical bid. 3. The bidder shall have to submit all the required type test reports for the offered item.

In case of non-submission of the type test reports with the offer, the bid shall be liable to be rejected.

4. The bidder must fill up all the points of GTP for offered item/s. Instead of indicating

“refer drawing, or as per IS/IEC”, the exact value/s must be filled in. 5. All the points other than GTP, which are asked to confirm in technical specifications

must be submitted separately with the bid. 6. The successful bidder is required to impart training in view of manufacture, assembly,

erection, operation and maintenance for offered item, at GETCO site, to the person/s identified by GETCO, at free of cost.

7. Please note that the evaluation will be carried out on the strength of content of bid

only. 8. The bidder shall bring out all the technical deviation/s at the specified annexure – XII only.



SECTION: I

Qualifying Requirement for Bidders for Vacuum Interrupter Testing Kit

1. The bidder shall be Original Equipment Manufacturer (OEM). The bidder shall have proven experience of not less than 5 years in design, manufacture and testing, as per relevant IS/IEC with latest amendments, at the works of equipment / material offered for equal or higher voltage class application. Bidder shall confirm the same with the documentary evidence.

2. Those bidders who cannot meet the requirement above, but are being authorized by OEM for sales can also participate, provided they hold valid ongoing authorization with OEM for supply, testing, repairing, etc for the offered type and class of test equipment since last three years. They shall submit authorization & joint undertaking with OEM for accepting joint and several liabilities of all obligations under the contract along with technical bid.

3. The bidder shall submit performance certificates from at least two STU (State

Transmission Utilities) or CTU (Central Transmission Utilities) for the satisfactory operation of the offered test equipment for a minimum period of THREE (3) years.

4. The bidder shall have service infrastructure including trained manpower in India.

Details shall be submitted with technical bid.

5. The minimum requirement of annual manufacturing capacity of offered type, size and rating of equipment shall be FIVE (5) times tender / bid quantity. The bidder should indicate manufacturing capacity by submitting latest updated certificate of a Chartered Engineer (CE). The manufacturer shall have adequate design infrastructure and procedures including quality control and demonstrate the same in the technical bid through relevant documents demonstrate the same in the technical bid through relevant documents.

6. The bidder should clearly indicate the quantity and Single Value Contract executed

during last FIVE (5) years, for the offered equipment. Bidder should have executed contracts during last five years for the quantity equivalent to tender / bid.

The detail should be submitted in following format

Sr. No

Items Supplie

d To

Order Reference

No. & Date

Items Quantity Order Fully

Executed. Yes/No

Status, If Order Under

Execution

Remark

7. The equipment offered shall have type test certificates from accredited laboratory

(accredited based on ISO/IEC guide 25 /17025 or EN 45001 by the National accreditation body of the country where laboratory is located), as per IS/IEC & technical specifications. The Type test reports shall not be older than Seven years and shall be valid up to expiry of validity of offer.

8. The bidder shall assurance for supplying maintenance spares and services as well as repairing of offered equipment for a period of the life expectancy of 20 years.



SECTION – II

Technical Specifications for Vacuum Interrupter Testing Kit

1. SCOPE: This section covers the scope of supply and delivery of Vacuum Interrupter Testing Kit, in line with specifications as specified, complete with all accessories required for safe, efficient, satisfactory and trouble free operation of the test equipment. The scope also includes following aspects.

A. The design, manufacturing and complete testing of Vacuum Interrupter Testing Kit at manufacture’s works. The Testing Kit shall test the integrity of vacuum interrupters quickly, safely and easily, with user defined voltage selection range.

B. Demonstration of the offered equipment as per requirement of purchaser.

C. Supply of Vacuum Interrupter Testing Kit along with all mandatory tools/accessories like cables, switches, indicating lamps, warning lamp, etc. or anything required for successful working along with requirement of first testing and commissioning to provide self-contained and ready to use test equipment as per the specification. The same shall be specified in below format.

Sr. No Description Qty. Make & Type

(Mandatory tools/accessories for successful working and included in the scope of supply are to be mentioned.)

D. Acceptance tests as per the relevant and applicable standards.

E. Testing and commissioning at site.

F. F.O.R. destination supply of completely assembled test equipment.

G. It is not intended to specify entire design and construction detail of the equipment. However, the equipment shall conform in all respects to high standards of engineering; design and workmanship as per Principal Technical Parameters with necessary/required Type tests. It shall be capable of performing continuous industrial operation up to the expected life of equipment, in a manner acceptable to the purchaser, who will interpret the meaning of drawings and specifications, and shall have the power to reject any work of material which, in his judgment is not in accordance therewith. The offered equipment shall be complete with all components necessary for their effective trouble free operation. Such components shall be deemed to a part of scope of supply whether those are specifically brought out in this specification and/or the commercial order or not.

H. Furnishing test certificates of test set and associated equipment/accessories.

I. List of testing and commissioning of supplied equipment at site during last five years.

J. The successful bidders have to submit three sets of external and internal cable connection diagram, GA, Technical parameters, drawings, commissioning and maintenance manuals with all operational /optional features for approval.



K. Design, material selection and workmanship shall be such that, to result in neat inner

and outer appearance with no weld, rivets or bolt heads apparent from outside. All exterior surface shall be proper and smooth.

L. Necessary life time licensed copy of interfacing and analysis software with test kit should be supplied at free of cost with test equipment.

2. STANDARDS Unless otherwise specified elsewhere in this specification, the rating, performance and testing of test set, shall conform to the latest revisions of the relevant standards, available at the time of placement of order as below.

STANDARD NO STANDARD TITLE

IEC 61010-1 EN 61010-1

Safety requirement for electrical equipment for measurement, control and laboratory use

IEC/EN 60529 Degree of protection IEC 61326-1 class A EN-61326-1 class A

Electrical equipment for measurement, control and laboratory use - EMC requirements

IEC/EN 61000-4-2 Testing and measurement techniques –Electrostatic discharge immunity test

IEC/EN 61000-4-3 Testing and measurement techniques – Radiated, radio-frequency electromagnetic field immunity test

IEC/EN 61000-4-4 Testing and measurement techniques – Electrical fast transient/burst immunity test

IEC/EN 61000-4-5 Testing and measurement techniques - Surge immunity test

IEC/EN 61000-4-6 Testing and measurement techniques - Immunity to conducted disturbances, induced by radio-frequency fields

IEC/EN 61000-4-8 Power frequency magnetic field immunity test

IEC/EN 61000-4-11 Voltage dips, short interruptions and voltage variations immunity test

IEC/EN 61000-6-4 Generic standards - Emission standard for industrial environments

IEC/EN 60068 Environmental Test IEC/EN 60068-2-6 Vibration Test IEC/EN- 60255-21-2 Shock and bump test




The Vacuum Interrupter Testing kit shall have following technical requirements.

GENERAL POINTS & FEATURES

Particulars Specifications / Requirements Functional requirement The testing kit shall be able to test integrity of vacuum

interrupters quickly, safely and easily, with user defined voltage selection on large range, in accordance with IEEE/IEC C37.60/62271 standards.

Design, Enclosure & Portability

The instrument & accessories shall be user-friendly. It shall be One piece designed. Compact, portable, robust & rugged enough and can be

easily & safely transported at different locations in the field. With hard trolley case (Transportation Case) which shall

have shock and vibration absorbers. The transportation case & packing of the kit shall be such

that, transportation from one station to other station must not affect the performance & accuracy of test results of the kit.

Kit Operation Kit shall operate through Touch Screen / Push Button / Keypad / Control knob.

Operation Safety & Protection

Overvoltage protection Open earth Warning: If Earth is open, the kit shall not inject

HV. Kit shall automatically trip when the leakage current of

Vacuum Interrupter exceeds its limit. Safety Switch / Emergency Stop Button: HV shall be made

ON only if safety switch is ON. Kit shall be tripped immediately if safety switch / Emergency Stop Button made OFF in case of emergency

Software

Licensed copy of the software including regular updates shall be provided for communication with computer to download data from testing kit via USB port, free of cost till the service life of testing kit.

Test Result Reports Data entry facility & test result report generation facility in soft copy shall be available in kit.

The report shall be exported in PDF, Excel or XML formats. Calibration

Unit shall be duly calibrated before supply. The calibration certificate shall not be older than 2 months from the date of supply of kit and it shall be submitted with each kit.

If calibration required / any consumable required for the calibration (as per the OEM requirement) within Guarantee periods up to 36 months, it shall be done by OEM at free of cost including transportation of kit at test lab/works on as & when required basis. Kit to be sent dully attended within 30 days.

Storage of cable All cables & accessories shall be stored inside the unit. If it is not possible then separate suitable bag shall be provided.



TECHNICAL PARAMETERS

Power supply 230V ±15%, 50Hz ± 5%, 1 PHASE

Display

Type : Digital Operating Instruction Language: English Parameters to be displayed & recorded for each measurement: Applied voltage (kV) Leakage current (µA)

Output DC Test Voltage

Range & Steps : 0 to 60 kV DC, in steps of 1kV Accuracy : ± 2 % or Better Ripple voltage : ≤ 3% Rate of Rise of Voltage: Max. 15 sec Duration : Min. 1 Minute Starting : Zero Start Interlock

Current Output Min. 300 µA at maximum rated voltage. If higher range is given, then it shall be programmable and one of the selection shall be 300 µA.

Power consumption < 500 Watts at Max. Output Voltage

Discharge Time: ≤ 10 second Mode: Auto

Indications & Alarms Visible LED Lamp indications for; Mains ‘ON’ High Voltage ON (Test in Progress) Warning Light Test Fail: RED color Test Pass: Green color

Audible Buzzer/ Beep Sound alarm for; High Voltage ON (Test in Progress)

Trip time ≤ 30 ms

Temperature & Humidity

Ambient Temp : -10°C to + 50°C

Relative Humidity: 10 to 85 %, Non Condensing

Test Data Storage Min. 100 Test Results with full detail of bay Name. If kit has not sufficient internal memory storage capacity, then extra memory card of minimum 4GB capacity along with USB connector shall be provided.

Communication Interface

USB

Ingress Protection

IP 54 with case/enclosure IP 20 without case/enclosure

Test lead & accessories

Shielded HV Cable of min. 5-meter length with two leads having 'Crocodile Clips of min 40 mm Jaw’ at one end and suitable connector at kit end – 1 No.

Kit earthing cable of 5meter length with 4 mm square dia – 1 No.

AC Mains Supply Cord of 3meter length – 1 No. Discharge rod with cable meeting following specifications –

1 No. Type: Telescopic type FRP discharge rod



Voltage Class: 66 kV Nos. of Sections: 3 sections, each of 5 feet length

(Total length 15 feet) Section Size:

o Top Section dia - 32mm o Middle Section dia – 38 mm o Bottom Section dia - 45mm

Insulation: class F insulation Top & bottom section shall be provided with safe

guard Die cast aluminum earthing instrument/Jaw for

50mm Dia. conductor, Aluminum grounding C clamp of Size 50mm dia. Transparent copper cable 35sqmm, as per IS 694

provided with earthing clamp



4. TYPE TESTS

4.1 The testing kit offered shall be fully type tested. The bidder shall submit the complete type test reports as stated hereunder for the offered kit along with the offer otherwise the offer shall be liable to be rejected. These tests must have been conducted in NABL accredited National / Foreign laboratory, as per relevant IS/IEC or any equivalent standards. The type test reports shall not be older than seven years and shall be valid up to expiry of validity of offer.

1) Degree of protection with & without case/enclosure

2) Accuracy test (Performance Test)

Accuracy Requirement Limits of operating range of auxiliary voltage

3) Insulation test Insulation resistance measurement Dielectric test

4) Electromagnetic Compatibility test Electromagnetic immunity tests 1. Electrostatic discharge immunity test 2. Radiated RF immunity test 3. Fast transient / burst immunity test 4. Surge immunity test 5. Immunity to conducted disturbances induced by radio frequency fields 6. Magnetic field immunity test 7. Voltage dip test Electromagnetic interference tests 1. Conducted emission test 2. Radiated emission test

5) Environmental Test Dry cold test Dry Heat test Damp heat test Storage Temperature Test

6) Mechanical Test Vibration Test 1. Vibration Endurance Test 2. Vibration Response Test Shock Test 1. Shock Response Test 2. Shock Withstand Test

7) Safety Test Earth bonding impedance test Protection against electrical shock Single fault condition assessment test Mechanical resistance to shock and impact Protection against the spread of fire

8) Humidity 9) Temperature (Thermal requirements - Maximum allowable temperature)

4.2 In case of non-submission of some of the type test reports, the bidder shall confirm the

submission of same before commencement of supply, without affecting delivery schedule, form NABL accredited laboratory, at free of cost. In absence of this confirmation, the offer will be evaluated as non-submission of type test report.



5. INSPECTION

5.1 All the material / item shall be offered for inspection by purchaser. The inspection may be carried out by the purchaser at any stage of manufacture. The successful bidder shall grant free access to the purchaser’s representative at a reasonable time when the work is in progress. Inspection and acceptance of any equipment, under this specification, by the purchaser, shall not relieve supplier from obligation of furnishing equipment in accordance with the specifications and shall not prevent subsequent rejection if the equipment is found to be defective.

5.2 The successful bidder shall keep the purchaser informed well in advance about the manufacturing program so that arrangement of inspection can be made.

5.3 The purchaser reserves the right to insist for witnessing the acceptance routine testing of bought out items.

5.4 The successful bidder has to submit inspection call and acceptance test at their works prior to 15 days from date of inspection.

5.5 No material / item shall be dispatched without dispatch instruction from purchaser.

6. QUALITY ASSURANCE PLAN

6.1 The bidder shall invariably furnish along with offer the quality assurance plan to be

adopted by supplier / sub supplier in the process of manufacturing for all major equipments/components.

6.2 Precaution taken for ensuring usage of quality raw materials and sub- components shall be stated in the quality assurance plan.

6.3 The successful bidder should specifically express their consent to accept additions, revisions to their quality assurance plan to meet purchaser’s requirements if needed. The final quality assurance plan to be adopted, with mutual consent, shall be decided after discussion with the bidder.

6.4 Offer is likely to be rejected if quality assurance plan and relevant detail as per clause No. 6.1 to 6.3 is not submitted along with the offer.

7. GUARANTEE 7.1 The equipment supplied against these specifications shall be guaranteed for trouble free

operational performance for a period of 36 months from the date of receipt at the destination store center. All the material including accessories, cables etc. shall be covered under guarantee.

7.2 Any engineering error, omission, wrong provision, equipment failure etc., if found during actual commissioning or guarantee period of the equipment, it shall be replaced by the bidder within 3 months at free of cost. The transportation required shall be arranged by the bidder at his risk & cost. The guarantee period in such case shall be considered from the date of the replacement i.e. receipt of the new testing kit at the site.

7.3 If replacement time is more than six days, a spare kit shall be handed over to the concern consignee by the bidder. The spare kit will be handed over back to bidder after receipt of the new testing kit.



7.4 In case of any failure of testing kit, supplier has to submit detailed analysis report

invariably, showing the cause of failure, to The Chief Engineer(Transmission), Corporate Office, GETCO.

7.5 DEMONSTRATION: During technical scrutiny of the bid, purchaser will ask to demonstrate the offered equipment at purchaser’s site. The bidder shall demonstrate the offered testing equipment within one week of intimation from the purchaser. The purchaser will evaluate suitability of equipment for their application, present practice & test equipments being used in accordance with these specifications. Based on the demonstration, purchaser decision will be final & unchallenged for acceptance / non acceptance of product even if the product will comply other tender’s terms and conditions.

8. DOCUMENTATION

8.1 The bidder shall furnish as a part of their offer, complete set in triplicate of technical literature/manuals (one copy shall invariably the original, not the photo copy) and typical schematic drawings of the testing kit.

9. PACKING AND TRANSPORT

9.1 All equipment/ material shall be suitably packed for transportation, carriage at site and outdoor storage during transit. The bidder shall be responsible for any damage to the equipment during transit and it should be replaced without any extra cost.

9.2 The equipment case containing test equipment shall be very carefully packed and marked with appropriate caution symbols i.e. “FRAGILE”, “HANDLE WITH CARE”, “USE NO HOOK” etc. The contents of each package shall bear marking that can be easily identified from the package list.

9.3 The packing shall provide complete protection against moisture, termite and mechanical

shocks and vibrations etc. The moisture absorbent material like silica or other substance should be packed in cotton bags and placed inside the packing.

9.4 Wherever necessary proper arrangement for attaching slings for lifting shall be provided. All packages clearly marked with gross weight, signs showing ‘UP’ and ‘DOWN’ sides of boxes, contents of each package, order no. and date, name of the destination for which material packed forms part of and any handling and unpacking instructions considered necessary.

9.5 Any material found short inside the packing case shall be supplied by the manufacturer/

supplier/bidder without any extra cost within 15 days.

9.6 Bidder shall ascertain prior to shipment, from concerned authorities, transport limitations like weight, maximum allowable package size for transportation. Fragile material such as instruments and other glass material shall be carefully covered with shock absorbing protection materials.

9.7 Each consignment shall be accompanied by a detailed packing list containing the

following information: a. Purchase order reference b. Name of consignee c. Details of consignment d. Destination



e. Total weight of consignment f. Handling & unpacking instructions g. Bill of materials indicating contents of each package h. Sign showing upper/ lower side of crate, fragile material or not etc.

10. TRAINING

10.1 The successful bidder shall be required to provide adequate demonstration & training on testing kit to GETCO engineers at each Zone (3 nos.) of GETCO by deputing competent service engineer, free of cost. The training should cover the theory and hands on training of: a. Familiarization with instrument & its parts b. Procedure of installation, testing & commissioning c. Procedure for site calibration if required. d. On hand testing of VCB. e. Demonstration of software provided with equipment f. Field maintenance & troubleshooting of equipment g. Creating/ Maintenance of data base.

10.2 To and Fro charges, logistics, lodging, boarding shall be borne by bidder for their

representative. 10.3 The programme of training shall be mutually discussed and finalized by the purchaser

with supplier.

11. COMMISSIONING:

Successful bidder shall have to commission the Test kit to the satisfaction of the GETCO.

12. SCHEDULES & INFORMATION TO BE FILLED INVARIABLY BY THE BIDDER

12.1 The bidder shall fill in the following schedules which form a part of the tender and offer only signed stamped.


12.2 If the schedules are not submitted duly filled in with the offer, the offer is likely to be

Rejected 12.3 Unless otherwise brought out separately by the bidder, the test set offered shall be

deemed to conform to the specification, as listed in this tender, scrupulously.

12.4 If the equipment is being designed and manufactured in collaboration with other manufacturer, the following additional information shall be submitted by the bidder

along with his offer.

a. Copy of collaboration agreement between the Bidder and manufacturer. b. List of orders for offered equipment, executed/ being executed by the supplier.



13. UNIT RATE FOR THE CABLES AND OTHER ACCESSORIES

13.1 Along with the offer, bidder has to submit unit rate of all type of cables and accessories required for trouble free operation of test set for minimum 20 years. The offer without above unit rate may likely to be rejected.

13.2 The above unit rate shall be kept valid till expiry of the guarantee period.

13.3 The purchaser reserves right for selection of items & quantities to be ordered as spare. 14. ASSURANCE FOR MAINTENANCE SPARES AND SERVCIES 14.1 The bidder shall give assurance for supplying maintenance spares, services, repairing of

test set & calibration of test set for a period of life expectancy i.e. 20 Years.

14.2 The bidder shall furnish the requisite documents ensuring that the equipment manufacturer is having adequate service team & facility in India to take care of any issue during operation of the instruments for a period of life expectancy i.e. 20 Years



SCHEDULE: B: GUARANTEED TECHNICAL PARTICULARS

(TO BE FILLED IN BY THE BIDDER AND FURNISH WITH TECHNICAL BID)

The GTP is to be filled up in this format and, in the page of Tender Specification only, to be submitted in duplicate along with the offer. This is intended for speedy comparison of various bidders GTP. The bidder shall fill in the particulars against appropriate items in respect of each rating and type of equipment offered in the broad categories listed below:

Sr. No.

Description of Technical Parameters / Particulars of Vacuum Interrupter

Testing Kit

Specified by Buyer Offered by Bidder

1 Make 2 Type

3 Function Requirement The testing kit shall be

able to test integrity of vacuum interrupters quickly, safely and easily, with user defined voltage selection on large range, in accordance with IEEE/IEC C37.60/62271 standards.

4 Design, Enclosure & Portability One piece designed. Compact, portable, with

Hard trolley case which has shock and vibration absorbers.

Transportation of kit from one station to other station must not affect the performance & accuracy of test results of the kit.

5 Kit Operation Through Touch Screen /

Push Button / Key pad / Control knob.

6 Operation Safety & Protection Overvoltage protection Open earth Warning Kit shall automatically

trip when the leakage current of Vacuum Interrupter exceeds its limit

Safety switch / Emergency stop Button shall be provided.



7 Software Licensed copy of the

software including regular updates to download data from testing kit via USB port, Free of cost, till the service life of testing kit.

8 Test Result Reports Data entry facility &

Report generation facility in soft copy & exported in PDF, Excel or XML formats.

9 Calibration Test kit shall be duly

calibrated before supply & date of calibration certificate shall not be older than 2 months

If calibration required / any consumable required for the calibration within Guarantee periods, it shall be done by OEM at free of cost including of transportation of kit.

Kit to be sent dully attended within 30 days

10 Storage of cable All cables & accessories

shall be stored inside the unit. If it is not possible then separate suitable bag shall be provided.

11 Power supply 230V ±15%, 50Hz ± 5%, 1 PHASE

12 Display 1. Type: 2. Instruction Language: 3. Parameters to be

displayed & recorded:

Digital English Applied voltage (kV) Leakage current (µA)

13 Output DC Test Voltage 1. Range & step: 2. Accuracy: 3. Ripple voltage: 4. Rate of Rise of Voltage: 5. Duration: 6. Starting :

0 to 60 kV DC in steps of 1kV. ± 2 % of Range or Better ≤ 3% Max. 15 sec min. 1 Minute Zero Start Interlock

14 Current Output

Minimum 300 µA at maximum rated voltage.

If higher range is given, one of the selection shall be 300 µA.



15 Power Consumption < 500watts at max. output 16 Discharge

1. Time: 2. Mode:

Auto ≤ 10 second

17 Indications & Alarms 1. Visible LED indications

for

2. Audible Buzzer/ Beep

Sound alarm for

Mains ‘ON’ High Voltage ON (Test in

Progress) Warning Light Test Fail: RED color Test Pass: Green color High Voltage ON (Test in

Progress)

18 Trip time ≤ 30 ms

19 Temperature & Humidity 1. Ambient Temp: 2. Relative Humidity :

-10°C to + 50°C 10 to 85 %, Non Condensing

20 Communication Interface

USB

21 Test Data Storage

Min. 100 Test Results with full

detail of Bay 4GB extra Memory card required

if no internal storage in kit

22 Ingress Protection

IP 54 with case/enclosure IP20 without case / enclosure

23 Test leads & accessories 1. Shielded HV Cable: 2. Earthing cable:

3. AC Mains Supply Cord: 4. Discharge road with

cable Type: Voltage Class: Nos. of Sections: Section Size:

Insulation:

Die cast aluminum earthing Jaw

Transparent copper cable

-5meter length with two leads having 'Crocodile Clips of min 25 mm Jaw’ at one end and suitable connector at kit end – 1 No. -5-meter length with 4 mm square dia – 1 No. - 3-meter length – 1 No. -1 No. Telescopic type FRP discharge rod. 66 kV 3 sections, each of 5 feet length Top section dia. - 32mm Middle Section dia.- 38mm Bottom section dia. - 45mm -Class F insulation Top & bottom section provided with safe guard. -for 50mm Dia. Conductor & Aluminum grounding C clamp with size of 50mm. -35sqmm, as per IS 694 provided with earthing clamp



24 Standard for following type tests.

a) Degree of protection with/Without case

b) EMC c) Environmental Testing d) Vibration e) Shock/Bump f) Safety requirement for

electrical equipment for measurement, control and laboratory use.

IEC/EN 60529 IEC/EN 61326-1 class A IEC/EN-60068 IEC/EN 60068-2-6 IEC/EN- 60255-21-2 IEC/EN 61010-1

25 Training At each zone (3 Nos.) 26 Guarantee 36 Months after receipt of test kit 27 Spares & Service Support

Equipment manufacturer shall have maintenance spares, services, repairing of test set & calibration of test set facility in India for a period of life expectancy i.e. 20 Years.



SCHEDULE: C

Schedules of Bidder’s Past supply with performance certificates

Bidder shall furnish a list of similar orders executed/under execution with name of persons to whom reference may be made by purchaser if purchaser consider such reference is necessary for order and performance certificate validation.

Sr. No

Name and Description of Item

Supplied

Qty. and value of order

Purchase order detail and Date of

commissioning

Name Of

Client/Purchaser

Persons to whom

reference be made



SCHEDULE: D

BIDDER’S SUPPLY CAPABILITY

Sr. No


Commitment (Against pending orders) during the delivery period



year. Client Order Qty Ref



SCHEDULE: E

REQUIREMENT FOR FIRST TESTING AND COMMISSIONING OF KITs

1) I shall provide instruction manual, all drawings, literatures, write up containing testing and commissioning procedure, settings, circuit diagram with trouble shooting protocols etc., of offered equipment to all consignee destination as well as transmission department of corporate office, GETCO, Vadodara.





SCHEDULE: F

List of Recommended spares/ List of consumables

Sr. No.

Name of Testing kit / equipment

Particulars of recommended spares QTY.

1 Sp. Tools

2 Cable

3 Accessories

4 Any other (if required, list it below)

NAME OF THE FIRM

SIGNATURE OF THE BIDDER

DESIGNATION

DATE

SEAL OF THE COMPANY

--------------------------------

GETCO/TEST EQUIP/Portable DGA/R1/ JAN -2020


GUJARAT ENERGY TRANSMISSION CORPORATION LTD. SARADAR PATEL VIDYUT BHAVAN, RACE COURSE, BARODA – 390 007.

TECHNICAL SPECIFICATION FOR

Portable DGA Analyzer GETCO/TEST EQUIP/Portable DGA Analyzer/R1 JAN 2020



SPECIAL INSTRUCTIONS TO BIDDER

Please read following instructions carefully before submitting your bid. 1. All the drawings, i.e. elevation, side view, plan, cross sectional view etc., in AutoCAD

format and manuals in PDF format, for offered item shall be submitted. Also the hard copies as per specification shall be submitted.

2. The bidder shall submit Quality Assurance Plan with the technical bid. 3. The bidder shall have to submit all the required type test reports for the offered item.

In absence of this, the evaluation shall be carried out accordingly as non-submission of type test reports.

4. The bidder must fill up all the points of GTP for offered item/s. Instead of indicating

“refer drawing, or as per IS/IEC”, the exact value/s must be filled in. 5. All the points other than GTP, which are asked to confirm in technical specifications

must be submitted separately with the bid. 6. The bidder is required to impart training in view of manufacture, assembly, erection,

operation and maintenance for offered item, at his works or purchasers’ site, to the person/s identified by GETCO, in the event of an order, free of cost. The cost of logistics will be borne by supplier.

7. Please note that the evaluation will be carried out on the strength of content of bid

only. 8. The bidder shall bring out all the technical deviation/s only at the specified annexure.



SECTION: I

Qualifying Requirement for Supply of Portable DGA Analyzer

1) The bidder shall be Original Equipment Manufacturer (OEM). The bidder shall have proven experience of not less than 5 years in design, manufacture, supply and testing (as per IS/IEC) at the works of equipment / material offered for equal or higher voltage class application. Bidder shall confirm the same with the documentary evidence.

2) Those bidders who cannot meet the requirement above, but are being authorized by OEM for sales can also participate, provided they hold valid ongoing authorization with OEM for supply, testing, repairing, etc for the offered type and class test equipment since last three years. They shall submit authorization for joint undertaking with OEM for accepting joint and several liabilities of all obligations under the contract and performance letters along with technical bid.

3) The bidder shall submit at least two performance certificate from STU (State

Transmission Utilities) or CTU (Central Transmission Utilities) in support of the satisfactory operation of the offered test equipment for a minimum period of 3 years.

4) The bidder shall have service infrastructure including Service center for Calibration &

Repairing of offered test equipments with trained manpower in India. Details shall be submitted with technical bid.

5) The minimum requirement of manufacturing capacity of offered type, size and rating of

equipment shall be FIVE times tender/ bid quantity. The bidder should indicate manufacturing capacity by submitting latest updated certificate of a Chartered Engineer (CE). The manufacturer shall have adequate design infrastructure and procedures including quality control and demonstrate the same in the technical bid through relevant documents.

6) The bidder should clearly indicate the quantity and Single Value Contract executed

during last FIVE (5) years, for the offered equipment. Bidder should have executed one single contract during last five years for the quantity equivalent to tender / bid. Offered type and class test equipment shall be in service, in India, for not less than 3 years as on the date of bid opening.

The detail is to be submitted in following format,

Sr. No

Items Supplied

To

Order Reference

No. & Date

Items Quantity Order Fully

Executed. Yes/No

Status, If Order Under

Execution

Remark

7) The equipment offered shall have type test certificates from accredited laboratory

(accredited based on ISO/IEC guide 25 /17025 or EN 45001 by the National accreditation body of the country where laboratory is located), as per IEC/IS defined in technical specification. The Type test reports shall not be older than Seven years and shall be valid up to expiry of validity of offer.



SECTION – II

General Terms & Conditions for Portable DGA Analyzer

(1)SCOPE:

This section covers the scope of supply and delivery of Portable DGA Analyzer, in line with specification as specified, complete with all accessories required for safe, efficient, satisfactory and trouble free operation of the test equipment. The scope also includes following aspects.

A. The design, manufacturing and complete testing of Portable DGA Analyzer shall be at

manufacture’s works. It shall meet the requirement of diagnosis of Dissolved Fault Gases in the insulating oil of Transformers.

B. Demonstration of the offered equipment as per requirement of purchaser.

C. Supply of Portable DGA analyzer along with all mandatory tools/accessories like cables, switches, indicating lamps, sampling equipments, filters, etc. or anything required for successful working along with requirement of first testing and commissioning to provide self contained and ready to use test equipment as per the specification. The same shall be specified in below format.

Sr. No Description Qty required Make and type

(Mandatory tools & accessories for successful working in the scope of supply are to be

mentioned.)

D. Acceptance tests as per the relevant and applicable standards.

E. Testing and commissioning at site.

F. F.O.R. destination supply of completely assembled test equipment.

G. It is not intended to specify entire design and construction detail of the equipment. However, the equipment shall conform in all respects to high standards of engineering; design and workmanship as per Principal Technical Parameter with necessary/required Type tests. It shall be capable of performing continuous commercial operation up to the supplier’s guarantee & expected life of equipment. In a manner acceptable to the purchaser, who will interpret the meaning of drawings and specifications, and shall have the power to reject any work of material which, in his judgment is not in accordance therewith. The offered equipment shall be completed with all components necessary for their effective trouble free operation. Such components shall be deemed to whether those are specifically brought out in this specification and/or the commercial order or not.

H. Furnishing test certificates of test set and associated equipment/accessories.

I. List of testing and commissioning of supplied equipment at site during last five years.

J. The successful bidders have to submit three sets of external and internal cable connection diagram, GA, Technical parameters, drawings, commissioning and maintenance manuals with all operational /optional features for approval.



Design, material selection and workmanship shall be such that, to result in neat inner and outer appearance with no weld, rivets or bolt heads apparent from outside. All exterior surface shall be proper and smooth.

Necessary life time licensed copy of interfacing and analysis software with test kit

should be supplied at free of cost with test equipment.

2. STANDARDS Unless, otherwise specified elsewhere, in this specification, the rating, performance and testing of test set, shall confirm to the latest revisions, available at the time of placement of order of the relevant standards as below.

STANDARD NO STANDARD TITLE

IEC 61010-1 EN 61010-1

Safety requirement for electrical equipment for measurement, control and laboratory use.

IP 64 IP 20

Degree of protection with case Degree of protection without case

IEC 61326-1 class A EN-61326-1 class A EMC

IEC 61000-4-2 Electrostatic Discharge IEC 61000-4-3 Radio Frequency AM Electromagnetic Field IEC 61000-4-4 Fast Transients IEC 61000-4-5 Surge immunity Test. IEC 61000-4-6 Conducted RF immunity IEC 61000-4-8 Power Frequency Magnetic Field IEC 61000-4-11 Dips test IEC 61000-6-2 Generic Standards IEC 60068-2-27 Shock Resistant (operation) IEC 60068-2-6 Vibration during transport and operation IEC 60068-2-6 Drop Test IEC- 60255-21-2 IEC-60088-2-29

Shock and bump & Bumping during transport

IEC-60068 Environmental Testing




The Potable DGA Analyzer shall have following technical requirements.

GENERAL TECHNICAL PARAMETERS

1. The Portable DGA equipment should extract, detect, analyze and display the dissolved gases in insulating oil (Mineral, Natural Ester & Synthetic Ester) as specified in IEEE C – 57 - 104- 2008 & IEC60599-2007.

2. The test equipments shall measure & displayed the following gases from insulating oil. i.e.H2, CH4, C2H6, C2H4, C2H2, CO2, CO.

3. The measurement range of gases should be as below.

H2: 5 - 5,000 ppm CH4: 2 - 5000 ppm C2H6: 2 - 5000 ppm C2H4: 2 - 5000 ppm CO2: 40 - 20,000 ppm CO: 2 - 10000 ppm C2H2: 1 - 5000 ppm

4. For Extraction of Gases from insulating oil- if shaking is required then automatic shaking device shall be supplied with the analyzer.

5. The repeatability of Gas in oil should be ≤ 6%.

6. The Accuracy of Gas in oil should be ± LDL or ± 5%.

7. Resolution of Gas shall be 1 ppm.

8. Unit shall be duly calibrated before supply & the date of calibration shall not be older

than 2 months.

9. Recommended calibration check frequency shall be specified by the supplier. Supply of all required items for calibration of instruments up to guarantee period shall be included in the scope of supplier at free of cost on as & when required basis. The calibration shall be demonstrated by supplier at the time of installation.

10. If any deviation noticed in calibration, then it shall be rectified by the supplier with free of cost within the guarantee period on along with all transportation charges. Kit to be sent dully attended within 30 days.

11. All required Consumable items (calibration gas, carrier gas, filters, oil trap, Shake test syringe, bottle, bags etc. if required) shall be provided by supplier by considering 1800 samples (2 samples /day, = 300days x 2samples x 3 years = 1800) for 3 years free of cost. 1800 samples or 3 years whichever is later as & when required basis.

12. Instrument Control & data Handling Internal memory. 12.1 In case of laptop is essential for operating the instruments, it shall be of latest

specification along with licensed preloaded OS and software as well as software for Operation & control of kit & interpreting DGA results accordance with IEEE C 57-104-1991 and IEC 60559-1999 along with laptop



with caring case should be supplied of DELL/ HP/or LENOVO make (as per attached GETCO’s specification).

12.2 In case Instrument is having in built control for all the functions (data Acquisitions and data storage), it shall have a facility for communication with computer for downloading the data from instrument via USB port. Licensed copy of the software required to download data to computer shall be provided. The display provided on the kit shall be LCD type or better with backlit facility.

13. The test equipment shall have USB for P.C/Laptop communication interface.

14. DGA data stored file should be opened in latest version of window based operating

system.

15. Output of test equipments shall be in ppm.

16. Measurement Storage Capacity

16.1.1 Internal memory can capable of store 15, 000 records.

16.1.2 If instrument does not have internal memory, then it shall be stored in SD card/USB which shall be provided with it.

17. The test equipment shall work with AC single phase, 50Hz, 230V ±15%, All power cable necessary adaptor shall be provided by supplier.

18. The test equipment shall work with power supply frequency variation up to 50 Hz ± 5%.

19. The test equipment shall work with following environmental parameters.

19.1 Temperature range :0 °C to 50 °C

19.2 RH (Relative humidity): 10 to 95% RH Non condensing

20. Storage temperature rage shall be 0 °C to 50 °C

21. Instruments shall be compact, portable and can be easily transportable in field.

22. The test equipments shall be supplied with hard trolley case (which can carry all

required accessories) which has shock and vibration absorbers and comprises of all the ad joint units of with carry case & it shall be whether proof.

23. All required accessories i.e. spares, connecting cable, communication cable, instruments/ operating manuals/ certificates/ original software/ (standard make and type with high quality) shall be supplied with kit at free of cost for successful operation and functioning of kit for all tests/relevant information given in specifications.

24. If any consumable item required, then it shall be considering as per clause no. 11



25. Required spare accessories: Oil Sample collecting device (Glass) in which gases are to be extracted shall be provided 2 + 3 Extra = Total 5 nos.

26. The test equipment shall have minimum ingress protection with IP class i.e. IP 64 or better for test equipment with case & IP 20 for test equipments without case.

27. The test equipment shall have interference suppression facility and shall give consistent and repeatable results in high interference switchyard up to 400 KV level.

28. The entire test set up shall be covered on warranty for a period of three years from the date of complete commissioning and taking over the test set up. If the kits need to be shifted to suppliers works for repairs, supplier will have to bear the cost of spares, software, transportation etc. of kit for repair at test lab/works.

29. The supplier shall furnish the requisite documents ensuring that the equipment manufacturer is having adequate service team & facility in India to take care of any issue during operation of the instruments.

30. Supplier shall have to ensure that the instrument is made user-friendly. Moreover, supplier shall have provided adequate demonstration & Training at each site of GETCO without any cost.



2. TYPE TESTS

2.1. The equipment offered shall be fully type tested as per the relevant standards. Type Test reports shall be submitted along with offer. The reports shall not be older than seven years and shall be valid up to expiry of offer. The bidder shall furnish, all required type test reports, conducted in NABL accredited National / Foreign lab, as per relevant IS/IEC or any equivalent standard of the equipment being offered. Pl. refer relevant/applicable standards in sec. 2.0 “standards” with its clause.

1) Degree of protection with and without case 2) Accuracy Test. 3) EMC 4) Environmental Testing 5) Vibration 6) Shock and Bump Test 7) Safety requirement for electrical equipment for measurement, control and laboratory

use 2.2. The purchaser reserves right to demand repetition of some or all the type tests in

presence of the purchaser representative. For this purpose, bidder may quote unit rate for carrying out each type test.

2.3. In case of non-submission of some of the type test reports, the bidder shall confirm the submission of same before commencement of supply, without affecting delivery schedule, from NABL accredited laboratory, at free of cost. In absence of this confirmation, offer will be evaluated as non-submission of type test report.

3. INSPECTION DURING MANUFACTURING

3.1 The inspection may be carried out by the purchaser at any stage of manufacture. The successful bidder shall grant free access to the purchaser’s representative at a reasonable time when the work is in progress. Inspection and acceptance of any equipment under this specification shall not relieve supplier from obligation of furnishing equipment in accordance with the specifications and shall not prevent subsequent rejection if the equipment is found to be defective.

3.2 The supplier has to inform purchaser in advance about manufacturing program, so that

arrangement of inspection can be done. 3.3 The purchaser reserves right to witness routine testing of bought out items for

acceptance.

4. QUALITY ASSURANCE PLAN

4.1. The bidder has to furnish quality assurance plan invariably along with offer which is adopted by supplier/sub supplier in the process of manufacturing for all major equipment’s/components including test equipment.

4.2 Precaution taken for ensuring usage of quality raw materials and sub- components shall

be stated in the quality assurance plan. 4.3 The bidder should specifically express their consent to accept additions, revisions to their

quality assurance plan to meet purchaser’s requirements if needed. The final quality assurance plan shall be adopted with mutual consent and after discussion with successful bidder.



4.4 Offer is likely to be rejected if quality assurance plan and relevant detail as per clause No. 4.1 to 4.3 is not submitted along with the offer.

5. GUARANTEE

5.1. The equipment supplied in accordance with specified specification shall be guaranteed for trouble free operational performance against any type of defects for a period of 36 months from the date of commissioning.

5.2. Any engineering error, omission, wrong provision, equipment failure etc., if found during actual commissioning of the equipment shall be attended by the bidder at free of cost.

5.3. During guarantee period if test kit remains out of service from repair for more than six days, spare kit should be handed over to concern consignee. The spare kit will be handed over back to supplier after repairing and receipt of original test kit.

5.4. During guarantee period, if any defect observed, it is bidder’s responsibility to collect kit from site/ consignee to attend the same.

5.5. On each failure of test equipment, supplier has to submit detail analysis report invariably for cause of failure to transmission wing, corporate office, GETCO.

5.6. DEMONSTRATION: During technical scrutiny of the bid, purchaser will ask to demonstrate the offered equipment at purchaser’s site. The bidder shall demonstrate the offered testing equipment within one week of intimation from purchaser. The purchaser will evaluate suitability of equipment for their application, present practice and test equipment used. Based on demonstration, purchaser decision will be final & unchallenged for acceptance/ non acceptance of product even, if product will comply other tender’s terms and conditions.

5.7. Bidder has to submit inspection call and acceptance test at their works prior to 10 days from date of inspection.

6. DOCUMENTATION

6.1. The bidder shall furnish as a part of their offer, complete set in triplicate of technical

literature/ manuals, and typical schematic drawings of test equipment offered by them.

7. PACKING AND TRANSPORT

7.1. All equipment/ material shall be suitably packed for transportation to site and outdoor storage during transit. The bidder shall be responsible for any damage to the equipment during transit and it should be replaced without any extra cost.

7.2. The equipment case containing test equipment shall be very carefully packed and marked with appropriate caution symbols i.e. “FRAGILE”, “HANDLE WITH CARE”, “USE NO HOOK” etc. The contents of each package shall have marking that can be easily identified from the package list.

7.3. Packing shall provide complete protection against moisture, termite and mechanical

shocks and vibrations etc. The moisture absorbent material like silica or other substance should be packed in cotton bags and placed inside the packing.

7.4. Wherever necessary proper arrangement for attaching slings for lifting shall be provided. All packages clearly marked with gross weight, signs showing ‘UP’ and ‘DOWN’ sides of boxes, contents of each package, order no. and date, name of the plant/SS/ for which



material packed forms part of and any handling and unpacking instructions considered necessary.

7.5. Any material found short inside the packing case, shall be supplied by the manufacturer/

supplier/bidder without any extra cost within 15 days.

7.6. Bidder shall ascertain, transport limitations like weight, maximum allowable package size for transportation, material fragile or not etc. prior to shipment from concerned authorities.

7.7. Each consignment shall be accompanied by a detailed packing list containing the

following information:

a. Purchase order reference b. Name of consignee c. Details of consignment d. Destination e. Total weight of consignment f. Handling & unpacking instructions g. Bill of materials indicating contents of each package h. Sign showing upper/ lower side of crate, fragile material or not etc.

8. TRAINING

8.1. The Successful bidder shall be required to provide training at GETCO site i.e. at each Zone (3 nos.) of GETCO, at no extra cost. The training should cover the theory and hands on training of:

a. Familiarization with instrument & its parts b. Procedure of installation, testing & commissioning c. Procedure for site calibration. d. On hand testing of insulating oil of various Transformer. e. Demonstration of software provided with equipment f. Field maintenance & troubleshooting of equipment g. Creating/ Maintenance of data base.

8.2. To and Fro charges, logistics, lodging, boarding shall be borne by bidder for test set and

their representative. 8.3. The programme of the training shall be mutually discussed and finalized by the

purchaser.

9. SCHEDULES

9.1. The bidder shall fill in the following schedules which form part of the tender specification and offer only signed stamped.


9.2. If the schedules are not submitted duly filled in with the offer, the offer is likely to be

rejected.



9.3. Unless otherwise brought out separately by the bidder, the test set offered shall be deemed to conform to the specification, as listed in this tender, scrupulously.

9.4. For any deviation from the specification which is not specifically brought out in the schedules shall be supported by authentic documents, standards and clarification, otherwise offer may be liable for rejection. Any deviation from the specification shall be highlighted giving reasons and unit prices.

9.5. Bidder shall submit list of orders for offered equipment, executed or under execution,

with full details in the schedule of tender’s experience (Schedule ‘C’) to enable the purchaser to evaluate the offer. If the equipment is being designed and manufactured in collaboration with other manufacturer, the following additional information shall be submitted by the bidder along with his offer. a. Copy of authorization between the Bidder and manufacturer. b. List of order for offered equipment, executed/ being executed by the supplier

10. INFORMATION TO BE FILLED INVARIABLY BY THE BIDDER

10.1. Items and relevant information as mentioned below shall be invariably furnished by bidder in offer for ready reference purpose to purchaser. a. Copy of authentic English translation of each of the standards for offered equipment

specified in the specification or higher standards other than mentioned in specification for offered equipment.

b. Schedule ‘B’, ‘C’, ‘D’, ‘E’,’F’

11. UNIT RATE FOR THE CABLES AND OTHER ACCESSORIES

11.1. Along with the offer, bidder has to submit unit rate of all type of cables and accessories required for trouble free operation of test set for minimum 10 years. The offer without above unit rate may likely to be rejected.

11.2. The above unit rate shall be kept valid till expiry of guarantee period.

11.3. The purchaser reserves right for selection of items & quantities for spares to be ordered.

12. GURANTEE FOR MAINTENANCE SPARES AND SERVCIES

12.1. The bidder shall guarantee for supplying maintenance spares, services, repairing of test set & calibration of test set for a period of life expectancy i.e. 20 Years.



SCHEDULE: B: GUARANTEED TECHNICAL PARTICULARS

(TO BE FILLED IN BY THE BIDDER AND FURNISH WITH TECHNICAL BID)

The GTP is to be filled up in this format and, in the page of Tender Specification only, to be submitted in duplicate along with the offer. The bidder shall fill in the particulars against appropriate items in respect of each rating and type of equipment offered in the broad categories listed below:

Sr. No.

Description of Technical Parameter of the particular Kit / Equipment

Rating/ Range/Remark

Portable DGA Analyzer 1 Make 2 Type /Designation

3 Specify the measurement technology

3 Whether Portable DGA equipment shall extract, detect, analyze and display the dissolved gases in insulating oil (Mineral, Natural Easter, Synthetic Ester) as (specified in IEE C - 57 =104- 2008 & IEC60599-2007)? (Yes/No)

4 Define measured parameters/Gases which shall be displayed individually on board display.

5 Specify the measurement range of Dissolved Gases in oil. 6 Specify the repeatability of measuring gas (for each gas). 7 Specify the accuracy of gas in oil (for each gas). 8 Specify the resolution (for each gas). 9 Whether test equipment powered by main supply as well as

through inbuilt rechargeable battery? (Yes/No)

10 Specify the calibration frequency and method. 11 Confirm calibration shall be demonstrated by supplier at the

time of installation.

12 Confirm equipments shall duly calibrated before supply and Supplier agree to give the calibration certificate not older more than 2 months.

14 Specify the type of audio/visual facility provided for test equipment while test in progress considering safety aspect.

15 whether laptop is essential for operating the instruments or HMI available on instruments?

17 Detail of communication port for P.C/Laptop communication provided on test equipment.

18 Specify power supply voltage range (V) with tolerance. 19 Specify power supply frequency(Hz) with tolerance.(HZ) 20 Specify Temperature range for test equipment. 21 Humidity relative in %

Condensing or Non Condensing

22 Specify the weight of kit in Kg considering following aspects. (a) Test equipment weight in Kg without cables and accessories.



(b) Test equipment weight in Kg with cables and accessories.

23 Specify the dimensions of the test equipment (H x W x D) in mm .

24 Whether test equipment case is having adequate shock and vibration absorbers? (Yes/No)

25 Specify degree of ingress protection IP class. (1) Test equipment with case (2) Test equipment without case

27 Specify the number of results which can be stored in test equipment or SD card provided?

28 Specify the type of display available on kit. Whether display is having backlit facility (Yes/No)

29 Whether software is compatible with window based operating system?

30 Whether supplier agree to upgrade software at free of cost whenever software upgradation is launched by OEM and windows upgradation available in the market? (Yes/No)

31 Whether communication port provided on test equipment is galavanically isolated from power supply unit? (Yes/No)

32 List of standard accessories 33 List of optional accessories 34 List of consumable required 35 Applicable standards 36 Define standard for following type tests.

a) Degree of protection with case and without case b) Accuracy Test. c) EMC d) Environmental Testing e) Vibration f) Shock and Bump Test

g) Safety requirement for electrical equipment for measurement, control and laboratory use.

37 Whether agree for training at 3 Locations of GETCO at free of cost?

38 From where service support will be available ? 39 Agree for GURANTEE period of 36 months ?



SCHEDULE: C Schedules of Bidder’s

Past supply with performance certificates

Bidder shall furnish list of similar orders executed/ under execution with name of persons to whom reference may be made by purchaser if purchaser consider such reference is necessary for order and performance certificate validation.

Sr. No

Name and Description of

Item/work Supplied

Qty. and value of work

Date of commissioning/Purchase

order detail

Name Of

Client/Purchaser

Persons to whom

reference be made



SCHEDULE: D BIDDERS SUPPLY CAPABILITY

Sr. No


Commitment (Against pending orders) during the delivery period



year. Order Client Qty Ref



SCHEDULE: E

REQUIREMENT FOR FIRST TESTING AND COMMISSIONING OF KIT’s

1) I shall provide instruction manual, all drawings, literatures, write up containing testing and commissioning procedure, setting calculation, circuit diagram with trouble shooting protocols etc., of offered equipment to all consignee destination as well as transmission department of corporate office, GETCO, Vadodara.





SCHEDULE: F

List of Recommended spares/ List of consumables

Sr. No.

Name of Testing kit / equipment

Particulars of recommended spares QTY.

1 Sp. Tools

2 Any other (if required list below)

3 cable

4 Accessories

NAME OF THE FIRM

SIGNATURE OF THE BIDDER

DESIGNATION

DATE

SEAL OF THE COMPANY

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