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©2011 GXS, Inc.

GXS RollStream®

Automating Supplier Information

Management & Registration featuring:

©2011 GXS, Inc.

Agenda

• Strategic importance of supplier information

management and the need for automated

registration and on-boarding

• GXS RollStream solutions supporting community

management of suppliers and trading partners

• case study

• Summary

©2011 GXS, Inc.

Strategic Importance of Supplier Information Management

Slide 3

Not simply collecting information to feed the

procure-to-pay process:

• Images, social

media, collateral

• Expiration dates

• Terms &

conditions

attestations

• SOX attestations

• Emergency

response contacts

• QA credentials

• Insurance, product safety

credentials, CO2

emissions,

• Factory certifications

• Corrective actions

• Financial health

• Risk scores from 3rd parties

• Drug testing

• Marketing information

• Chain of custody

©2011 GXS, Inc.

Legal and Regulatory Environment Only Exacerbates the Problem

©2011 GXS, Inc.

B2B Data Network(Electronic Business Documents

Exchange to Automate Procurement,

Logistics, Payment…)

How adaptive is your business to this immense information management challenge? Human Aspect & Data Aspect

Evolution of B2B

Community &

Information Management

B2B People Network(Process Management,

Business Social Collaboration)

Highly Manual

Poor Visibility

Partially Automated

Limited Visibility

Minority of Suppliers

Optimized

Process Workflow

Automation

Self-Service Info

Management

100% Online

A Few Documents

A Few Suppliers

More Suppliers

More Document

Types Enabled

100% Suppliers

100% Documents

©2011 GXS, Inc.

For example, how would your business answer these questions?

• What is your cost per trading partner

management? $150 … $1,000? What is your

competition’s?

• How much would your revenues grow per

year if your direct goods supplier registration

lead time was reduced by 30 days, 60 days,

90 days?

• Do you have too many suppliers or one-time

vendors? How is this controlled or governed?

How much in $ savings are you leaving on

the table?

©2011 GXS, Inc.

• If a contractor were to be injured or killed

while performing services at one of your

locations, would you know instantly if they

were insured – what if their insurance

expired?

• Can you point to the factory audits your

company has performed during sourcing,

and when the last audit was done? Who did

it? What issues arose? How did you fix?

Audit trail?

• If a state inspector enters your DC, store,

port and demands to see product safety

credentials – are you prepared?

How would your business answer these questions?

©2011 GXS, Inc.

Information

Management

Compliance Performance

GXSRollStream Community Management Platform

Solution: GXS RollStreamB2B Community Management Now Part of GXS Trading Grid®

©2011 GXS, Inc.

GXS Trading Grid—Now with RollStreamAddressing both the Human-centric and Data-centric Value Chain

Data

Quality

Business

Rules

• ERP

adapter

• Managed

file transfer

• Integration

broker

• Web

services

Direct to

Human

Integration

• MS Excel

• Web forms

• Devices & tablets

• Ad hoc MFT

• Self-service portal

• Business social

• approval workflow

& dashboards

• B2B workspaces

• B2B comms & PM

GXS ActiveSM

Applications

• Product

• Orders

• Logistics

• Invoicing

• Deductions

• Payments

GXS TransactSM

Messaging

• IP Comms.

• EDI & XML

• Compliance

• Archival

• Invoicing

• Deductions

• Payments

GXS ExpertSM

Operations

• ERP Integration

• Maps & Forms

Development

• Change Mgmt.

• Activity

Monitoring

• Community On-

Boarding

• Tech. Support

Document

Tracking

Message

Translation Performance

Scorecards Community

Management

Direct to

Enterprise

System

Integration

YOUR

COMPANY

YOUR

VALUE

CHAIN

GOVERNANCEGOVERNANCE

GXS RollStream B2B

Community Mgmt.

• Information Management

• Compliance & Enablement

• Performance Optimization

©2011 GXS, Inc.

Solution: GXS RollStream B2B Community Management Spotlight: Information Management

B2B Project & Communications

Center for managing trading

partner compliance with:

• Operational Policies

• System Rollouts

• Legal & Regulatory

Compliance

• Corporate Social

Responsibility & Risk

Expert Services

Improve performance of B2B

relationships using rich

collaboration B2B workspaces

Collaborative workflow for

disputes and issue

management

Scorecarding execution

Information

Management


GXS RollStream Community Management Platform

Community Information

Management Directory

Registration Workflow

ERP Adapters

Information Security

Web Forms / Excel/MS

Dynamics

©2011 GXS, Inc.

Expression

of Interest

and Prequal

New TP

Request

Process

New TP

Registration

Forms &

Agreements

New TP

Information

Iterative

Review

Internal

Multi-party

Approval

Workflow

Registered

TP Master

Data

LegacySAP

Scope of GXS RollStreamInformation Management & Registration

• Procure-to-Pay

• ERP & MDM

• Document Mgmt.

(Flexible API, Stand

alone I/O and SSO)

Oracle

Rework Rework

Information

Mgmt.

Directory

Registration

On-boarding & Enablement

Mapping & Translation

Data Validation & Quality

Testing & Tracking

Expansion & Expert Services

©2011 GXS, Inc.

Case Study: GXS B2B Community Management

Supplier Information Management

Supplier Registration

Electronic Invoicing

©2011 GXS, Inc.

Background

• Largest cable operator and

home Internet service provider

in the United States

• Systems in use:

– GXS Managed Services

for EDI with our large

vendors

– Specialized technology

vendor for e-invoicing with

3,000 SMB vendors

– Oracle ERP for vendor

management

• 2010 paperless initiative

– Eliminate paper

– Increase visibility

Case Study Environment

©2011 GXS, Inc.

Vendor Information

Management Challenges

!Regulatory Risk

!Cost of vendor engagement &

administration

!Downstream impact of poor data

integrity during vendor registration

!Impact of slow vendor setup and

poor visibility to the process

Background

• Largest cable operator and

home Internet service provider

in the United States

• Systems in use:

– GXS Managed Services

for EDI with our large

vendors

– Specialized technology

vendor for e-invoicing with

3,000 SMB vendors

– Oracle ERP for vendor

management

• 2010 paperless initiative

– Eliminate paper

– Increase visibility

Case Study Environment

©2011 GXS, Inc.

GXS RollStream SolutionInformation Management with Registration Workflow

Implemented GXS

RollStream

Information

Management

• Rolled out an automated

vendor registration

workflow

• Part of total GXS B2B

Community Management

solution, including

electronic invoicing

• Enterprise-class with

Oracle and web form

integration

B2B Project &

Communications Center for

managing trading partner

compliance with:

• Operational Policies

• System Rollouts

• Legal & Regulatory

Compliance

• Corporate Social

Responsibility & Risk

Expert Services

Improve performance of B2B

relationships using rich

collaboration B2B

workspaces

Collaborative workflow for

disputes and issue

management

Scorecarding execution

Information

Management


GXS RollStream Community Management Platform

Community Information

Management Directory

Registration Workflow

ERP Adapters

Information Security

Web Forms / Excel/MS

Dynamics

©2011 GXS, Inc.

Process Overview

New TP Request

Process

New TP

Registration

Forms &

Agreements

New TP

Information

Iterative Review

Internal

Multi-party

Approval

Workflow

Registered TP

Master Data

Oracle

Rework Rework

Information

Mgmt.

Directory

©2011 GXS, Inc.

Capabilities Now Presented To Vendors

© Copyright 2011, GXS

Solution Screenshot Highlights

©2011 GXS, Inc.

Comcast Team Members Have a Simple Automated New Vendor Request Process

©2011 GXS, Inc.

Internal Pre-approval Controls Ensure Governance over Supplier Addition

©2011 GXS, Inc.

Suppliers Self-Serve Their Log In

©2011 GXS, Inc.

Create Appropriate Company and Contact Profiles

©2011 GXS, Inc.

Simple, Comprehensive Information Collection

©2011 GXS, Inc.

Flexible Custom Field Maintenance and Self-Policing Completion Prompts

©2011 GXS, Inc.

Benefits

Reduced cost of vendor information management

Reduced risk of legal and regulatory fines and penalties

Improved speed to register and on-board vendors

(Enabled over 4,000 in last 6 months)

Improved productivity, accountability and visibility to

overall process of registration

Reduced data quality and integrity risks that lead to lack

of ability to trade with or pay suppliers

Establishes governance process for reducing necessary

growth of supplier base and one-time vendors

©2011 GXS, Inc.

Additional Solution HighlightsEnabling Low TCO for Supplier Information Management Using GXS RollStream

• Comprehensive

security and

governance

• Flexible data

model and self-

configuration

©2011 GXS, Inc.

Customer Success and Scalability

a Largest retailer in

Europe and 5th

largest globally

Largest branded

medical surgical

healthcare distributor

in the USA

Implemented

– ERP Rollout Management

– Supplier Registration

Implemented

– Supplier Information Mgmt

– Supplier Registration

– Ship Discrepancy Issue Mgmt

• Improved community

contact accuracy 60%

• Reduced lead time to

implement Oracle

ERP by 6 months

• Reduce lead time for

new supplier

registration over 50%

• Multi-country

execution

• Reduced supplier

ramp time by over

30%

• Increased revenues

by $1.48m/yr by

accelerated time-to-

market for direct

goods

• Reduced forced/over

payments by $2m/yr

GXS RollStream

implemented

globally and in

multiple industry

sectors

• Retail

• Healthcare

• Financial Services

• Telco &

Entertainment

• Distribution

©2011 GXS, Inc.

Summary

• Strategic imperative – Cost, CSR,

Risk Management, Auditability

• Tangible $ROI and risk drivers

• GXS RollStream enables lowest

cost to serve by offering a cloud-

based solution that has low TCO

for implementation and

maintenance

Registration applies to suppliers, partners, customers,

merchants, contractors, distributors

May 12, 2011 | Slide 35 ©2009 GXS, Inc.

Thank You – Q&A

To request a demo of GXS RollStream

• Contact your GXS Sales Executive or

Customer Manager

• Submit a request to meet with your local GXS

sales organization under ‘Contact Us’Americas: www.gxs.com

EMEA: www.gxs.co.uk

http://www.gxs.com/

http://www.gxs.co.uk/