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Higher Education Commission Employees (Service, Appointment,Promotion and Transfer) Rules, 2009

In exercise of the powers conferred by Section 21 of the Higher Education Commission Ordinance,No.LIII of 2002, the following Service Rules are hereby laid down for making appointment, promotion

and transfer of HEC employees:-

1.Short title, Application and Commencement- (i) these rules may be called the Higher Education

Commission Employees (Service, Appointment, Promotion and Transfer) Rules, 2009.

ii) They shall come into force at once and shall apply to all the employees in whole time employment of

the Commission working in the Head office, Regional Centers, MP Scales and Projects.

2.Definitions(1) In these rules, unless there is anything repugnant in the subject or context:-

a)Government means Government of Pakistan.

b)Ordinance means Higher Education Commission Ordinance, No.LIII of 2002. c) Commission

means the Higher Education Commission; established under HEC Ordinance (No. LIII of 2002)

d) Chairperson means the Chairperson of the Commission, appointed under Section 5 of the

Ordinance.

e)Executive Directormeans Executive Director of the Commission having the status of ex-officioFederal Secretary, appointed under Section 6 (2) of the Ordinance and duly notified under Rule

18(1) of the Rules of Business 1973 (amended to date) of the Federal Government and also the

Principal Accounting Officer of the Commission.

f)Appointing Authority, in relation to a post, means the person authorized under Rule(6) by the

Commission to make appointments to that post.

g) Employee means a person employed by the Commission but does not include:-

i) a person who is on deputation to the Commission from the Federal Government orany Province or other authority or autonomous body ; or

ii) a person who is employee on work charge basis or who is paid from the headsContingent Paid Staff /Consultancies/contingencies of the projects.

h)ad-hoc appointment means appointment of a duly qualified person made otherwise than inaccordance with the prescribed method of recruitment;

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i)Scale means Basic Pay Scales and other Management Professional Pay Scale as prescribed by

the Federeal Government from time to timej)Initial appointmentmeans appointment made other than by promotion or transfer;k) Pay means the amount drawn monthly by an employee as pay and includes, technical pay,

special pay, personal pay and any other emoluments decided by the Prescribed authority to be

pay;

l)Permanent Postmeans a post sanctioned without limit of time;m)Prescribed means prescribed by rules;

n)Rules means the Higher Education Commission Employees (Service, Appointment, Promotion

and Transfer) Rules, 2009.o) Selection Authority means the Selection Board, or Departmental Selection Committee or

Departmental Promotion Committee or other authority or body on the recommendation of, or in

consultation with which any appointment or promotion, as may be prescribed, is made;

p)"Selection Board"means a Board constituted by the Commission, for the purpose of selection for

initial appointment, promotion or transfer to posts in BPS-19 & above and equivalent including MP

Scales, consisting of such persons as specified in schedule IV to these rules.

q) Selection Committee means a Committee constituted for the purpose of making selection for

initial appointment, promotion or transfer to posts in BPS-1 to BPS-18 and selection forappointment(s) to project funded posts.r) Departmental Promotion Committee means a Committee constituted for the purpose of making

promotion to posts in BPS 2 to 18.

s)Temporary Posts means a post other than a permanent post;

(2) For the purpose of these rules an appointment whether by promotion or otherwise, shall be

deemed to have been made on regular basis if it is made in the prescribed manner.

3. Terms and Conditions (i) The terms and conditions of service of an employee shall be asprescribed under these rules.

(ii) The terms and conditions of service of any employee to whom these rules apply shall not be

revised to his/herdisadvantage.

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4. Method of Appointment(I) Appointments to posts in the Commission shall be made by any of

the following methods, namely:-

a) by transfer in accordance with Rule 7

b) ) by initial appointment in accordance with Rules 8 & 9.,

c) by promotion in accordance with Rule 20

(2) The method of appointment, qualifications, experience and other conditions for various posts

shall be as laid down in Schedules I, II & III to these rules.

(3)The Commission may amend, modify, add, or delete any condition laid down in the Schedules I,

II and III from time to time. However, the action taken by the Commission shall be notified in the

Gazette of Pakistan.

5. (1) Composition of Selection Board and Departmental Selection Committees/ Departmental

Promotion Committees for recommendation for appointment /promotion to various posts in the

Commission shall be as specified in Schedule-IV to these rules.

(2) Where an appointing authority for BPS-18 & below does not accept the recommendations of the

Selection Committee, it shall record reasons therefor and obtain orders of the next higher

authority.

6. Appointing Authority - The authorities competent to make appointment to the various posts in

the basic pay scales, MP Scales and to project funded posts,shall be as follows:-

S.# Scale Appointing Authority

1. MP-Scales andBPS-19/equivalent andabove.

Commission

2. BPS-17 to 18 andequivalent.

Chairperson

3. BPS -11 to 16 and

equivalent.

Executive Director

4 BPS -1 to 10 andequivalent.

Member (O&P)

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7. Appointments by transfer (i) Appointments by transfer shall be made on the

recommendations of the Selection Board /Departmental Selection Committee as specified in

Schedule-IV to these rules.

(ii) Appointments by transfer shall be made from amongst the persons holding appointment onregular pay scale or equivalent to or identical with the post to be filled.

(iii) Only such persons who possess the qualifications and meet the conditions laid down for the

purpose of transfer to the post shall be considered by the Departmental Selection /Promotion

Committee for appointment by transfer.

8.Initial appointmentsInitial appointment to the posts in MP Scale,BPS 19 and above shall be

made on the basis of interview and recommendations by the Selection Board after the vacancies

have been advertised in the newspapers.

9. Initial appointmentsto post in BPS 3 to 18 shall be made on the basis of interview or test and

recommendations of the Departmental Selection Committee after the vacancies have been

advertised in the newspapers. Vacancies in posts in basic pay scales 1 and 2 and equivalent shall

ordinarily be filled on local basis after advertisement in the newspapers.

10.Conditions of initial appointments:

(i) A candidate for initial appointment to a post must possess the educational qualifications and

experience and, except as provided in the rules framed for the purpose of relaxation of age

limit, must be within the age limit as laid down in Schedule-III these Rules.

Provided that unless otherwise specified in the method of appointment, qualifications and other

conditions applicable to a post as laid down in Schedule-III, the experience prescribed for initial

appointment shall be the post-qualification experience].

(ii). A candidate for appointment shall be a citizen of Pakistan;

Provided that this requirement may be relaxed with the approval of

the Commission:

(iii). A candidate for appointment must be in good mental and bodily health and free from any

physical defect likely to interfere with the discharge of his duties. A candidate who after such

medical examination as Commission may prescribe is found not to satisfy these requirements,

shall not be appointed.

(iv) No person who is less than 18 years shall be appointed to a post by initial recruitment.

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(v) Character and antecedents of candidates other than one, who is already in the service of the

Commission or holding a post in the Federal Government or Provincial Government, shall be

made only if, in the opinion of the authority, the Character and antecedents are satisfactory.

(vi) No person shall be substantively appointed to a permanent post without Medical Certificate

of health from authority prescribed by the Commission.

11.Vacancies:in the under mentioned posts shall be filled on All-Pakistan basis in accordance

with the merit and provincial or regional quotas prescribed by Government from time to time:

(i) All posts in basic pay scales 16 and above and equivalent.

ii) Posts in basic pay scales 3 to 15 and equivalent in offices, which serve the whole of

Pakistan.

iii) Vacancies in posts in basic pay scales 3 to 15 and equivalent in offices which serve only a

particular province or region shall be filled by appointment of persons domiciled in the province

or region concerned.

iv) Vacancies in posts in basic pay scales 1 and 2 and equivalent shall ordinarily be filled on

local basis.

12.Ad-hoc and temporary appointments(i) When the Executive Director considers it to be

in the public interest to fill a post falling within the purview of the Selection Board urgently,

pending nomination of a candidate by the Selection Board, he may proceed to fill it on adhoc

basis for a period not exceeding six months. The post shall be advertised within four months of

the date of falling vacant and the same procedure as laid down for initial appointment shall be

followed.

(i) The vacancies falling under the purview of the selection committee will be filled with the approval of

the Executive Director.

13.Short-term, vacancies: In the posts and vacancies occurring as a result of creation of temporary

posts for a period not exceeding six months, may be filled by the appointing authority on purely

temporary basis after advertising the vacancy.

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14.Short-term appointments:under the budget head Contingent Paid staff shall be made with the

approval of the Executive Director, HEC as per following laid down procedure:-

a) Such appointments will be made equivalent to the salary

package of the relevant pay scale of the post in BPS.b) The incumbents who possess the minimum educational

qualification, experience or length of service prescribed inSchedule-III of the Rules be eligible for appointment in therelevant category of staff.

c) Such appointments will be made for a short period notexceeding a financial year subject to availability of budget.

d) Fresh appointment under these budget heads will be madewith the approval of the Executive Director, HEC.

15.Contract appointmentContractual appointment shall be made in accordance with the procedureand policy prescribed by the Commission from time to time.

15 (a). Contractual appointment against Project Funded Posts :- (i) Contractual Appointment

against project funded posts will be made by the appointing authority initially for a period upto one year,

which could be extended for a period as deemed appropriate upto the life of the project, keeping in view

the recommendations of the sub-committee, so constituted for the purpose, and after the vacancies

have been duly advertised in newspapers.

(ii) The Executive Director may make appointment of persons on contract basis under the budget

head Contingencies of the project as per procedure laid down in the Rule - 14.

(iii) The Executive Director may transfer employees, from one project to another on need basis-

against an equivalent post, subject to the condition that the terms and conditions of such

transferred employees shall remain the same.

16.Appointment of Consultants: The appointment of Consultants in the Commission shall beregulated under the relevant policy instructions of the Federal Government, issued from time to time.

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17.Probation:(1) Persons appointed by initial appointment, promotion or transfer shall be on probation

for a period of one year.

(2) The period of probation may be curtailed for good and sufficient reasons, to be recorded, or, if

considered necessary, it may be extended for a period not exceeding one year as may be specified atthe time of appointment.

(3) On the successful completion of probation period, the appointing authority shall, by specific

order, terminate the probation.

(4) If no order is issued under sub-rule (3), on the expiry of the first year of probation period, the

period of probation shall be deemed to have been extended for one year under sub-rule (2).

Provided that in the absence of an order under sub-rules 3, the period of probation shall, on the expiry

of the extended period under sub-rule2, be deemed to have successfully been completed

(5) If an employee fails to show satisfactory progress during the initial and even the extended

period of probation shall:-

(a) if he was appointed to such service or post by initial recruitment, be discharged; or

(b) if he was appointed to such service or post by promotion or transfer, be reverted to the

service or post from which he was promoted or transferred and against which he holds

a lien or, if there be no such service or post, be discharge.

18.Confirmation (i) A person appointed on probation shall on satisfactory completion of his

probation, be eligible for confirmation in a post or service as may be prescribed.

ii) An employee promoted on regular basis shall be eligible for confirmation after rendering

satisfactory service for the period prescribed for confirmation therein.

iii) There shall be no confirmation against any temporary post.

iv) An employee, who during the period of his service was eligible to be confirmed but retiresfrom service before being confirmed shall not, merely be by reasons of such retirement, be

refused confirmation or any benefit occurring therefrom.

(v). Confirmation of an employee shall take effect from the date of occurrence of permanent

vacancy in the post or from the date of continues officiating in such posts, which ever is later.

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19. Seniority.(1) For proper administration of a service, cadre or post the appointing authority shall

cause a seniority list of the members for the time being of such service, cadre or post to be prepared,

but nothing herein contained shall be construed to confer any vested right to a particular seniority in

such service, cadre or post, as the case may be.

(2)Subject to the provisions of sub-rule (1), the seniority of an employee shall be reckoned in relation to

other employees belonging to the same service or cadre.

(3)Seniority on initial appointment to a service, cadre or post shall be determined as may be prescribed.

(4)Seniority in a post, service or cadre to which an employee is promoted shall take effect from the date

of regular appointment to that post:

Provided that employees who are selected for promotion to a higher post in one batch shall, on their

promotion to the higher post, retain their inter se seniority as in the lower post.

20(1) Promotion:-

(i) An employee possessing such minimum qualifications as may be prescribed shall be

eligible for consideration of promotion to a higher post, for the time being, reserved

under rules for departmental promotion.

(ii) A post referred to in Sub-Rule (i) may either be a selection post or a non-selection post

to which promotions shall be made as may be prescribed.

(a) In the case of a selection post, on the basis of selection on merit; and

(b) In the case of a non-selection post, on the basis of seniority-cum- fitness:

Explanation: Posts in BPS-20 & above are selection posts and posts in BPS-19 &

below are non-selection posts.

20(2) Promotion Policies:

(i) Promotion to posts in BPS-19 and above shall be made by the Appointing Authority on

the recommendations of the Selection Board.

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(ii) Promotion to posts in BPS-2 to BPS-18 shall be made by the Appointing Authority on the

recommendations of the Departmental Promotion Committee.

(iii) The Selection Board or the Departmental Promotion Committee, as the case may be,

shall consider the case of eligible employees in the order of seniority and a meeting of the

Appointing Authority shall be held at least once in a year to finalize the promotion cases of the

employees;

a. Fulfillment of prescribed minimum length of service in BS-17 and above for

promotion to various scales.

b. Should possess qualification/experience and other conditions as prescribed in the

relevant Recruitment Rules.

c. An officer superseded earlier shall be considered after earning Performance

Evaluation Report (PER) for one full year. For example, an officer superseded on

the basis of his PERs up to 2004, will become eligible for consideration after

earning PERfor 2005.

d. Annual Performance Report will be given due importance for promotion.

e. Performance Evaluation Reports shall be quantified according to prescribed

formula and weightage shall be given to more recent appointments;

f. Promotions to departmental quota to be made first and direct recruitment made

later.

g. Promotions of incumbents of technical/professional post will be within their own line

of specialization. The criteria for promotion in their case would continue to be the

technical qualifications and experience.

h. Placement criteria for posts in Scale-16 and below will be as follows:-

i)An employee who has completed 5 years service in the same scale and fulfills

the qualifications requirements of the higher posts; and

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ii)His performance was very good during the last three years and is not involved

in any disciplinary cases.

i. Placement criteria for posts in scale 17 and above will be as follows:

i) Officers in scale 17 having 5 years continuous service and required

qualifications may be considered for promotion in scale 18 on the basis of

performance.

ii)Officers in scale 18 having 12 years continuous service in scale 17 and

above or 7 years continuous service in scale 18 and required qualifications

may be considered for promotion in scale 19 on the basis of performance.

iii)Officers in scale 19 having 17 years continuous service in scale 17 and

above or 5 years continuous service in scale 19 and required qualifications

may be considered for promotion in BPS-20 on the basis of performance;

and

iv)Officers in scale 20 having 22 years continuous service in BPS-17 and

above or 5 years continuous service in scale 20 and having required

qualifications may be considered for promotion in BPS-21 on the basis of

performance; and

v) Officer in Scale-21 having 25 years continuous service in BPS-17 and

above or 5 years continuous service in BPS-21 and having required

qualifications may be considered for promotion in BPS-22 on the basis of

performance.

j.An employee of HEC, on deputation to Federal or Provincial Government,

institution, foreign government, international agency or private organization

abroad will be considered for promotion only on his return to Commission and

earning at least one good Performance Evaluation Report for one full year,

before s/he is considered for promotion. S/He will be given intimation and asked

to return to Commission before his case comes up for consideration for

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promotion in accordance with his seniority position, if s/he fails to return will not

be considered for promotion.

k.The promotion of an employee shall be deferred due to the following reasons:-

i) Non submission of Part-I and Part-II of the PER by the concerned officer to his

reporting officer in respect of his service in the present scale and the preceding

scale.

ii)When the Selection Board/Departmental Promotion Committee considers the record

is incomplete, or wants to further watch the performance of the officer or for any

other reason to be recorded in writing.

iii)Pendency of criminal case, involving moral turpitude.

iv)Disciplinary or departmental proceedings are pending against the officer/official.

v)The officer/officials inter se seniority is subjudice.

vi)Whenever an officer, particularly of small cadres, is recommended for deferment,

the Selection Board/Departmental Promotion Committee may also decide as to

whether a vacancy be reserved or not, depending upon public interest vs officersright for consideration.

l.An officer superseded earlier, shall be re-considered for promotion, after earning a

good Performance Evaluation Report (PER) for one full year.

vi) TheCompetent Authority may approve the promotion of an officer or official from the

date, on which the recommendation for promotion was made by the Selection Board or, as the

the case may be, the Departmental Promotion Committee.

v) Notwithstanding anything contained in Rule 20, the officer or official, who expires or

superannuates after the recommendations of the Selection Board or the Departmental

Promotion Committee and before the issuance of the notification, shall stand exempted from

assumption of the charge of the higher post. The Officer so authorized will give a certificate to

the effect that the officer or official has expired or superannuated.

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vi) Only such persons, who possess the required qualifications and meet the conditions laid

down for the purpose of promotion or transfer to a post, shall be considered by the

Departmental Promotion Committee or the Selection Board, as the case may be.

(a). No promotion, on regular basis shall be made to posts in BPS 17 to 22 and

equivalent, unless the officer concerned has completed such minimum length

of service, attended such training, as may be prescribed by the Commission

from time to time.

(b) (1) Where the Appointing Authority considers it to be in the public interest, to fill a

post reserved under the rules for departmental promotion and the most senior

officer belonging to the cadre or service concerned, who is otherwise eligible

for promotion does not possess the prescribed length of service, the Authority

may appoint him to that post on acting charge basis.

(2) In the case of a post in BPS 17 to 22 and equivalent, reserved under the rules

to be filled in by initial appointment, where the Appointing Authority is satisfied

that no suitable officer, drawing pay in BPS in which the post exists, is

available in that category to fill the post and it is expedient to fill the post, it may

appoint to that post on acting charge basis, the most senior officer, otherwise

eligible for promotion in cadre or service, as the case may be, in excess of the

promotion quota.

(3) Acting charge appointment, may be made against posts which are likely to fall

vacant for a period of six months or more. Against vacancies occurring for less

than six months, current charge appointment may be made subject to the

orders issued by the authority from time to time.

(4) Appointment on acting charge basis /current charge shall be made by the

Chairperson on the recommendations of the Executive Director.

(5) Acting charge appointment, shall not amount to appointment by promotion on

regular basis or for any other purpose including seniority.

(6) Acting charge appointment shall not confer any right for regular promotion to

the post held on acting charge basis.

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21. Termination of Service.(1) The service of an employee may be terminated without notice

(a) during the initial or extended period of his probation:

Provided that, where such employee is appointed by promotion on probation or, as the case may

be, is transferred from one cadre or post to another cadre or post, his/her service shall not be soterminated so long as he/she holds a lien against his former post in such cadre or post but he /she shall

be reverted to his/her formal cadre or post as the case may be;

(b)on the expiry of the initial or extended period of his/her employment; or

(c)if the appointment is made adhoc terminable on the appointment of a person on the recommendation

of the selection authority of such person.

(2) Where, on the abolition of a post or reduction in the number of posts in a cadre the services of

an employee is required to be terminated, the person whose services are terminated shall ordinarily bethe one who is the most junior in such cadre.

(3) Notwithstanding the provisions of sub-rule (a), but subject to the provisions of sub-rule (b), the

service of an employee in temporary employment or appointed on contract basis shall be liable to

termination on fourteen days' notice or pay in lieu thereof.

22. Reversion to a Lower Grade.-Any employee appointed to a higher post or grade on ad-hoc,

temporary or officiating basis shall be liable to reversion to his lower post or, grade without notice.

23. Retirement from Service.

(1)An employee shall retire from service.

(i) on such date after s/he has completed twenty five years of service qualifying for pension or other

retirement benefits as the appointing authority may, in public interest, direct; or

(ii) Where no direction is given under clause (i), on the completion of the sixtieth year of his age.

(2) No direction under clause (i) of sub-section (1) shall be made until the employee has been

informed in writing of the grounds on which it is proposed to make the direction, and has beengiven a reasonable opportunity of showing cause against the said direction.

(3).After a service of five years or more but less than ten years, a gratuity not exceeding onemonths emoluments for each completed year of service. If an employee dies in service, the rateshall be one and a half months emoluments for each completed year of service. If theemoluments of an employee have been reduced during the last twelve months or thirty sixmonths of his service, as the case may be, otherwise than as a penalty, average emoluments

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may, at the discretion of the authority which has the power to sanction gratuity, be substitutedfor emoluments.

(4) If the employees are unable to work and retire on account of invalidation due to illness, accident,earthquake or terrorism will get complete pension benefits, and the condition of ten years

service shall not apply to such cases.

24.Employment after Retirement.- (i) A retired employee shall not ordinarily be re-employed under

the Commission, unless such re-employment is necessary in the public interest and is made with

the prior approval of the Appointing Authority

(ii) Subject to the provisions of law on the subject in force, an employee may, during L.P.R. or after

retirement, seek any private employment:

Provided that, where employment is sought by an employee while on L.P.R.

25. Pay. - (i) An employee appointed to a post or scale shall be entitled in accordance with the

rules, to the pay sanctioned for such post or scale.

Provided that when the appointment is made on a current charge basis or by way of additional

change, his pay shall be fixed in the prescribed manner:

(ii) The scales prescribed by the Federal Government shall be applicable to the employees of

the Commission. Provided that Commission may, frame its own pay scales for the

employees of the Commission at any stage.

26. Allowances.-An employee shall be entitled to such compensatory and other allowances as

may be sanctioned by the Commission from time to time.

27. Honorarium.--The Executive Director may sanction a grant as an honorarium to an employee

for such work performed by him /her which is laborious or of such nature as justifies a special

reward.

28. Personal Staff Subsidy Officers of the Commission shall be entitled for personal staff

subsidy as determined by the Commission from time to time. This subsidy shall freeze on the

retirement.

29. Medical Allowance.- The employees of the Commission shall be entitled to medical allowance

as admissible under the existing Medical Attendance Rules.

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30. Housing Subsidy: An employee shall be eligible for housing subsidy as determined by the

Commission from time to time.

31. Utility Bills: An employee shall be entitled to 10% of basic pay on account of utility bills.

32. Increments.- (1) The annual increment will accrue only on the 1st day of the month ofDecember following the completion of at least six months of such service at the relevant stage

in that scale and will be allowed as a matter of course unless with held under a specific order.

2) Leave without pay shall not count towards annual increment and increment in the pay

of an employee who is granted leave without pay shall be postponed by the period or

periods of such leave :

Provided that the competent authority may, in any case if it is satisfied that the leave was taken

on account of illness or for any other cause beyond the employee's control, direct that leave

without pay shall be counted for increment.

33. Leave. - An employee shall be allowed leave in accordance with the Higher Education

Commission Leave Rules, 2009 provided that the grant of leave will depend on the exigencies

of service and be at the discretion of the competent authority.

34. Provident Fund, Benevolent Fund and Group Insurance.- Employees and their families shall

be entitled to the benefits admissible under the Higher Education Commission Provident Fund,

Benevolent Fund and Group Insurance Rules, 2009.

35. Any change or revision to the Federal Governments rules by the government shall be effective

for the purpose of these rules and stand adopted for the employees of the Commission w.e.f.

the same date as it is applicable to the government employees.

36. Other Terms and Conditions of Service etc. The rules and orders of the Federal

Government for the time being in force shall also apply mutatis mutandis to the employees of

the Commission with regard to the following matters and shall be entitled to the same grant and

rate as admissible to Federal Government servants in the corresponding grades of pay scales.1. Retirement, pension and commutation.

2. Deputation and Foreign Service.

3. T.A/D.A.

4. Conduct Rules.

5. Removal from service.

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6. Financial Assistant Package for the families of deceased employees who die in serviceis given as under:

Item In Service Deaths

Pension 75% pension to the spouse or eldest son till the youngest

child attains the age of 18 years. Normal pension to thespouse after that for life.

Accommodation Retention of Government house or payment of rent for hiredhouse for 05 years or till the age of superannuation, whichever is earlier but for a minimum period of 03 years.

Employment Employment for posts in BS-01 to BS-15 on two yearscontract without advertisement.

Education Free education to one child up to the age of 18 years.

Health Free health facilities to widow for life and for children upto

age of 18 years in Government hospitals.Plot of Land The widow would also be eligible to be considered for

allotment of plot by FGEHF as per policy applicable toserving Federal Government employees.

HouseBuildingAdvance

In case of advance against salaries sanctioned by the HEC,the unpaid balance to be waived.

7. Any other matter related to service conditions which Commission may adopt.

Provided that all powers for implementation of these rules shall be exercised by theCommission/Chairperson/Executive Director or Officer(s), who are authorized by theCommission. If Commission frames its own scales, other terms and conditions of service willstand modified accordingly.

37. Reservation of Quota for Appointment of Children of Retiring Employees onSuperannuation/ Invalidation.

A quota of 5% falling to the share of initial recruitment in BPS-1 to BPS-16 shall be reserved forappointment of one of the children of a retiring employee on superannuation/invalidation;

provided that:-1) the appointment shall be made subject to the availability of vacancy.2) A waiting list showing the name, designation and date of retirement/invalidation of theemployee shall be maintained in the department/office. The merit shall be determined from thedate of retirement/invalidation of the employee.3) The child possesses qualification prescribed for the post;4) In case, the date of retirement/invalidation of two employees is the same, the child of theemployee older in age shall be considered first for appointment.

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5) Under age child of the said employee shall be included in the waiting list from the date ofretirement/invalidation. However, he shall be considered for appointment after he attains theage prescribed for the posts.

38. Notwithstanding any thing inconsistent with these rules Commission may add, amend or modifyany of the rules from time to time.

39. Appeals of employeesof the Commission shall be regulated under the Civil Servants AppealRules, 1977.

40. Saving.-Nothing in these Rules or in any rule shall be construed to limit or abridge the power ofthe Commission to deal with the case of any employee in such manner as may appear to theCommission to be just and equitable.

41. Indemnity -No suit, prosecution or other legal proceedings shall lie against an employee forany thing done in his official capacity which is in good faith done or intended to be done under

these rules, instructions or directions made or issued there under.

42. Removal of Difficulties.-(i) If any difficulty arises in giving effect to any of the provisions ofthese Rules, the Commission may make such order, not inconsistent with the provisions ofthese rules. as may appear to be necessary for the purpose of removing the difficulty.

(ii) Any orders or instructions in respect of any terms and conditions of service of anyemployee duly made or issued by an authority competent to make them and in forceimmediately before the commencement of these rules shall, in so far as such orders orinstructions are not inconsistent with the provisions of these rides, be deemed to beorders or instructions made under those rules.

43. Relaxation.-Any of these rules may, for reasons to be recorded in writing be relaxed by theChairperson, provided that where the appointing authority is the Commission, the relaxationshall be got approved by the Commission as soon as practicable.

44. Where these Rules, do not contain provisions relating to any matter and are silent, the relevantFederal Government Rules shall deem to be effective.

45. Repeal:-University Grants Commission employees (Service, appointment, Promotion andTransfer) Rules, 1975 are hereby repealed.

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HIGHER EDUCATION COMMISSION

(Leave Rules, 2009).

In exercise of the powers conferred by section 21 of the Higher Education CommissionOrdinance, 2002 (LIII of 2002), the Commission is pleased to make the following rules with the approvalof the Controlling Authority, namely:-

1. Short Title, Commencement and Application.- These rules may be called the Higher EducationCommission Leave Rules, 2009. They shall come into force at once and shall apply to allemployees of the Commission.

2. Leave: (i) Leave is admissible to an employee and granted to him by the competent authority.

(ii) An employee of the Commission shall earn leave only on full pay. It is to be calculatedat the rate of four days for every calendar month of the period of duty rendered andcredited to the leave account as Leave on full pay; duty periods of 15 days or less in acalendar month being ignored and those of more than 15 days being treated as a fullcalendar month for the purpose. If an employee proceeds on leave during a calendarmonth and returns from it during another calendar month and the period of duty ineither month is more than 15 days, the leave to be credited for both the incompletemonths will be restricted to that admissible for one full calendar month only.

(iii) AccumulationThere is no maximum limit on the accumulation of such leave.

(iv) Application for earned leave must be made in advance to enable the competentauthority to make necessary administrative arrangement.

3. No employee shall proceed on earned leave without prior approval of the competent authority inwriting.

4. Leave Preparatory to Retirement:

i) An employee may, at his option avail leave preparatory to retirement on full pay upto365 days subject to availability.

ii) Such leave may be taken, subject to availability, either on full pay, or partly on full payand partly on half pay, or entirely on half pay, at the discretion of the employee.

iii) If in case of retirement on superannuation or voluntary retirement on completion ofthirty years qualifying service, an employee cannot for reasons of public service, begranted leave preparatory to retirement duly applied for in sufficient time, he will in lieuthereof be granted lump-sum leave pay for the leave subject to a maximum of onehundred and eighty days leave on fullpay.

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iv) Such leave can be refused partly and sanctioned partly but the cash compensationshall be admissible for the actual period of such leave so refused not exceeding onehundred and eighty days.

v) The payment of leave pay in lieu of such leave may be made to the employee either inlump-sum at the time of retirement or may, at his option, be drawn by him month-wise

for the period of leave so refused.

vi) For the purpose of lump-sum payment in lieu of such leave, only the Senior PostAllowance will be included in Leave Pay so admissible.

vii) In case an employee on leave preparatory to retirement dies before completing onehundred and eighty days of such leave his family shall be entitled to lump-sum paymentequal to the period falling short of one hundred and eighty days.

5. Leave can not be claimed as a right, when the exigencies of service or official business or theinterest of the Commission so require, the discretion to refuse or revoke leave of any kind isreserved to authority empowered to grant it.

6. Leave on Full Pay: (i) The maximum period of leave on full pay that may be granted at one timewill be as follows:-

(a) Without medical certificate = 120 days(b) With medical certificate = 180 days

plus(c) On medical certificate from leave = 365 days

account in entire service.

(ii) Leave on half pay: Leave on full pay may be converted into leave on half pay, at the

option of the employee of the Commission; the debit to the leave account will be at therate of one day of the former for every two days of the latter, fraction of one-halfcounting as one full days leave on full pay. The request for such conversion will bespecified by the HEC employee in his application for the grant of leave.

7. Counting of Leave: Leave may be applied for, expressed, and sanctioned, in terms of days.

8. Leave not due: It may be granted to permanent employees of the Commission on full pay, to beoffset against leave to be earned in future, for maximum period of 365 days in the entire periodof service, subject to the condition that during the first 5 years of service it shall not exceed 90days in all. Such leave may be converted into leave on half pay. It will be granted only whenthere are reasonable chances that the employee will resume duty. Such leave will be grantedsparingly and to the satisfaction of sanctioning authority.

9. Overstayal after sanctioned leave: (i) Unless the leave of an employee is extended by thecompetent authority, an employee who remains absent after the end of his leave shall not beentitled to any remuneration for the period of such absence, and without prejudice to anydisciplinary action that may be taken against him, double the period of such absence shall bedebited against his leave account.

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ii) Such debit shall, if there is insufficient credit in the leave account, be adjusted against futureearning.

10. Leave Encashment: An employee shall be entitled to encash his accumulated leave subject to

a leave balance of 90 days at his credit.

11. Casual leave: Casual leave for a maximum period of 20 days in a calendar year shall beadmissible to an employee which may be availed of on the basis of written application.

i) Casual leave at one time shall not ordinarily exceed to 10 days.

ii) In case of appointment of person in Commission in second half of the calendar year,the maximum limit of 20 days shall be reduced to 10 days.

iii) Casual leave may be prefixed or suffixed to Sunday or any other gazetted holiday.

iv) Unavailed casual leave shall be encashed at the end of each calendar year.

12. Maternity leave: (i) Maternity leave may be granted on full pay, outside the earned leaveaccount, to a female employee to the extent of ninety days in all from the date of itscommencement.

(ii) Such leave may not be granted for more than three times in the entire service of afemale employee.

(iii) For confinements beyond the third one, the female employee would have to take leave

from her leave account maintained for earned leave and in the case of non-availabilityof earned leave, the leave availed of by her shall be treated as leave without pay.

iv) Maternity leave may be granted in continuation of, or in combination with, any otherkind of leave as may be due and admissible to a female employee.

13. Iddat leave: (i) A Muslim female employee, on the death of her husband, may be granted iddatleave on full pay when applied for, for a period not exceeding 130 days. Such leave shall not bedebited to her earned leave account.

(ii) Iddat leave shall commence from the date of death of her husband and for this purpose

she will have to produce death certificate issued by an appropriate authority eitheralong with her leave application or, if not possible, the said certificate may be furnishedto the competent authority separately.

(iii) Such leave shall also be granted to a Muslim female employee who has been divorcedwhich shall not be more than 40 days subject to production of a certificate ofconfirmation of divorce by the Chairman, Union Council or Union Committee or someother concerned agency, as the case may be.

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14. Leave Ex-Pakistan: (i) Leave ex-Pakistan may be granted on full pay subject to the availabilityin the leave account maintained for each employee for the purposes of earned leave.

(ii) The leave pay shall not be payable in foreign exchange.

15. Study leave: (i) An employee may be granted study leave with pay by the Executive Director fora period of four years during the entire service of employee;

Provided that the employee has been in the service of the Commission for a continuous periodof five years.

Further provided that an employee having three years or more service shall be eligible for leavewithout pay.

(ii) Such leave may be granted for study within or outside Pakistan;

Provided that such a study may increase the efficiency of the employee and

may be in the benefit of the Commission.

(iii) Study leave shall not be granted to an employee who obtains scholarship withoutapproval from the competent authority.

(iv) The employee shall have to provide sufficient evidence of his admission in a recognizedinstitution, at the time of applying for leave.

(v) The employee shall have to furnish an undertaking to the effect that on completion ofstudies he shall be bound to serve the Commission for a minimum period of five years.

(vi) The employee shall also have to furnish a bond in prescribed form, for an amount oftwo hundred thousand rupees or such amount as may be specified from time to time,to the effect that he / she or his /her surety or sureties shall be liable to pay thespecified amount to the commission if the employee violates any terms and conditionsof the bond.

(vii) The competent authority shall have the right to pend, approve or reject study leave toan employee.

(viii) The competent authority may relax any of the clause of these rules in deserving casesby stating the reason in writing.

16. Recreation Leave: Recreation leave shall be admissible to the employees for a period of 15days once in a calendar year, the debit to the leave account may, however, be for ten days leave on fullpay or on casual leave.

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17. Extra Ordinary Leave (Leave without pay): Extra ordinary leave may be granted in specialcircumstances (i) when no other leave is by rule admissible or (ii) when other leave beingadmissible, the employee concerned applies in writing for the grant of extra-ordinary leave.Such leave is not debited against the leave account. No leave pay is admissible during such

leave. Leave without pay cannot be converted into any other kind of leave.

18. Recall from leave: (i) If an employee is recalled to duty compulsorily with the approval of thecompetent authority from leave of any kind that he is spending away from his headquarters, hemaybe granted a single return fare as per entitlement from the station where he is spending hisleave to the place where he is required to report for duty.

(ii) In case the employee is recalled to duty at headquarters and his remaining leave iscancelled, the fare then admissible shall be for one way journey only.

19. Reasons may not be specified: (i) It shall not be necessary to specify the reasons for whichleave has been applied so long as that leave is due and admissible to an employee.

(ii) Leave applied for on medical certificate other than the extra sick leave may not berefused.

Provided that the authority competent to sanction leave may, at its discretion, secure a secondmedical opinion.

20. Combination of different types of leave, etc: One type of leave may be combined with joiningtime or with any other type of leave otherwise admissible to the employee, except the casual

leave which shall not be prefixed or suffixed with earned leave.

21. Leave account: Leave account in respect of each employee shall be maintained as part ofhis/her service record.

22. In-service death: In case an employee of the Commission dies, or is declared permanentlyincapacitated for further service by a Medical Board while in service, a lump-sum paymentequal to leave pay upto 90 days out of the leave at his credit will be made to him or his familythe case may be.

23. Joining Time: (1) The joining time is granted to an employee in order to enable him:-a) to join a new post which he is appointed while on duty in his old post; or

b) to join a new post :

(i) while returning from leave on average pay not exceeding 4 months;or

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(ii) if he was not given sufficient notice regarding his appointment to thenew post, on return from any leave other than that specified in (i)above; or.

c) to travel from the port of debarkation or in case of air journey from first airport

of call in Pakistan to organize his domestic establishment, on return fromleave out of Pakistan for more than 4 month.

d) (i) to proceed from a specified station to join a post in a remote locality,which is not easy of access; or

(ii) to proceed on relinquishing charge of a post in a remotelocality to a specified station.

24. The Chairman may in a case of hardship, relax all or any of the provision of these rules.Provided such relaxation shall not be less favourable to any benefit available to an employee.

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HIGHER EDUCATION COMMISSION

Provident Fund, Benevolent Fund andGroup Insurance Rules

In exercise of the powers conferred by section 21 of the Higher Education CommissionOrdinance, 2002 (LIII of 2002), the Commission is pleased to make the following rules with the approvalof the Controlling Authority, namely:-

1. Short title, commencement and application :- (i) These rules my be called the HigherEducation Commission Employees Provident Fund, Benevolent Fund and Group InsuranceRules 2009. They shall come into force at once and shall apply to all employees.

ii) They shall come into force at once and shall apply to all employees.

2. Definitions:- In these rules, unless there is anything repugnant in the subject or context:-

a) Chairman means the Chairman of the Commission.

(b) Board of Trustee means Board of Trustee of the Commission.

(c) Commission means the Higher Education Commission.

(d) Director General Finance means Director General Finance of theCommission.

(e) Director Finance means the Director Finance of the Commission.

(f) Family means:-

(i) In the case of a male subscriber, the wife or wives and child or children ofa subscriber and the widow or widows, and children of a deceased son of asubscriber, provided that if a subscriber proves that his wife has beenlegally separated from him or has ceased under the customary law of the

community to which he belongs to be entitled to maintenance. She shallbe deemed to be no longer a member of the subscribers family in mattersto which these rules relate, unless the subscriber subsequently indicatesby express notification in writing to the Director General Finance that sheshall continue to be so regarded;

(ii) In the case of a female subscriber, the husband and children of asubscriber and the widow or widows and children of a deceased son of a

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subscriber, provided that if a subscriber by notification in writing to theDirector General Finance expresses her desire to exclude her husbandfrom her family, the subscribers family in the maters to which these rulesrelate unless the subscriber subsequently cancels formally in writing hernotification excluding him.

Note No.1

Children means legitimate children.

Note No.2

Any adopted child shall be considered to be a child only in case when theDirector General Finance or if any doubt arises in the mind of the DirectorGeneral Finance. The Chairman, is satisfied that under the personal law of thesubscriber adoption is legally recognized as conferring the status of a natural

child.

(g) Executive Director means Executive Director of the Commission.

(h) Pay includes personal pay, deputation pay and special pay, but it does notinclude any allowance.

(i) Subscriber means a Servant on whose behalf a deposit is made under theserules.

(j) Year means a Financial Year.

2 Subscriber:- Persons who have been appointed to permanent posts in the service of theCommission shall subscribe every month to the Commissions Provident Fund except whenon leave without pay.

3. Nominations:- A subscriber shall send a nomination conferring one or more persons, theright to receive the amount.

4. Rate of Subscription and Conditions:- The amount of subscription and conditions asdetermined by the Federal Government shall be deducted from the pay of each subscriberevery month and paid into the provided fund Account.

5. Interest:- The Commission shall pay interest to the subscriber at such rates as bedetermined by the Federal Government from time to time.

6. Advance from Fund:- A temporary advance may be granted to a subscriber as permissibleunder Federal Government Rules.

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7. Statement of Accounts:- Each subscriber shall receive from the Director Finance not laterthan 1st September of each year a statement of his account in the form as in Appendix Bshowing the opening balance. The deposits closing balance after the addition of interestallowed under Rules-6.

8.

Subscribers are required to satisfy themselves as to the correctness of thesestatements and unless errors in them are brought to the notice of the DirectorFinance within three months from the date of their receipt the statement issued bythe Director Finance shall be deemed to be correct.

9. Subscription during Leave:- A subscriber who is on leave with salary and allowances shallcontinue to subscribe during leave.

10. Advance and Loans:- Temporary advances or loans may be granted to subscribers fromthe sums to their credit in the provident Fund under conditions as provided under Rule 20,and sub-rules to be framed there under.

11. Period for payment Accumulation:- Payment of accumulation of provident Fundcontribution will be made within three months from the date of retirement, resignation,termination of service, or death and if payment is not claimed before the expiry of threemonths, no interest shall accrue beyond that period.

12. Declaration as to disposal of Fund on death of subscriber:- Each subscriber shall, as soonas he joins the Fund be called upon by the Director Finance to furnish a form ofDeclaration as in Appendix C showing how he wishes the amount of his accumulation tobe disposed of on his death.

13. (i) A subscriber may in his declaration provide for the distribution a portion only of theamount. Thus the form of declaration may mention specific sum of a specific portion of thetotal amount. The disposal of the balance will be governed by Rule-15 (b) below,accordingly as the subscriber leaves a family or not.

(ii) Any form of declaration submitted by a subscriber is revocable at any time. Ifminors are nominated in a form of declaration the person (persons to whom sums intendedfor their benefit are to be paid should be state in the Form of Declaration).

(iii) The payment shall be made to the guardian of the nominee if the latter is minor,but if no guardian has been appointed the payment shall be made to the mother of thenominee.

(iv) In case the mother of the nominee is not alive or was judicially separated from thesubscriber or has remarried or is otherwise unqualified or un-suitable for the purpose, theDirector General Finance will make payment to any person who in the opinion of theDirector General Finance is considered suitable. In case the subscriber is a female, theDirector General Finance will make payment to the father of the minor or his guardian asthe case may be.

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14. In the event of subscriber ( as defined in rule (h) having dependents) he shall not bepermitted, in his Form of Declaration to leave the amount of his accumulation or any part ofit to anyone else but his dependent or dependents. Where a form of Declaration purports toleave money otherwise than to the subscribers dependent or dependents and if it is foundthat he has one, the form of Declaration shall not be accepted. A subscriber who has

dependent or dependents has absolute discretion regarding the distribution of the amountat his credit at the time of his death among his dependents. He may exclude anyone ormore of them in favour of another or others of them and the manner in which thedistribution is to be made among them is also within his absolute discretion.

15. On a subscribers death before retirement, the amount shall be disposed in the followingmanner and in accordance with the sub-rules to be framed under this rule:

(a) The accumulation or such portion of it as may be specified in an accepted formof declaration, will be divided among all or any members of his family in accordance withthe terms of the declaration. If the declaration relates to a portion only of the amount the

balance will be distributed in the manner described in paragraph (b) below:

If the declaration does not state the person or persons to whom the sumintended for the benefit of a minor is to be paid, the sum due shall be paid tothe minors legal guardian to be used for minors benefit, or failing a legalguardian, to such person or persons as the Commission may consider to bethe proper person or persons to receive it on the minors behalf.

(b) Where a subscriber leaves a dependent or dependents but no Form ofDeclaration in favour of anyone of them has been received from him, the amount shall bedistributed among the legal heir or heirs of the subscriber by the Commission.

(c) If there be any party to receive the amount under paragraph (a) or (b) it will bedivided among or paid to such person or persons (whether related to the subscriber or not)as may be specific in the accepted form of declaration. If the f rom of declaration related to aportion only of the amount the balance shall be distributed in the manner described inparagraph (b) above.

(d) if there be no party entitled to receive under paragraph (a), (b) or (c) above, theamount will be paid to the subscribers legal representative or such other person or personsas may, be determined, by a civil court competent to pass orders in this respect, providedthat if the sum remaining at the credit of the subscriber does not exceed Rs. 500/00, it maybe paid to such person or, persons as the Commission may consider to be the properperson: or persons to receive it.

15. The, ledger and other: account of the Provident Fund shall be kept by the Director, Finance in aform approved by the Commission.

16. Subject, to the consent of the Commission and the subscribe concerned in each case, anemployee migrating to this Commission from any other recognized Body shall be permitted to

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transfer accumulations of his Provident fund account at any such Body to this Commission fromthe dare to be fixed in this behalf.

(1) With the sanction. of the D.G. Finance, a subscriber may be permitted (for reasons to berecorded tin writing by the subscriber, and deemed satisfactory by the D.G. Finance temporary,

to withdraw a sum not exceeding the limits prescribed hereunderand subject to the terms andconditions here in below mentioned.

(2) Advances shall ordinarily be granted for the following reasons:-

i. To pay expenses incurred in connection with the illness of a subscriber or amember of his family.

ii. To purchase or build a suitable house for subscriber personal residence.iii. To pay obligating, expenses in connection with marriage, funeral ceremonies,

Haj or pilgrimage undertaken by the subscriber or a family member dependenton him.

iv. To pay, the overseas passage for reasons of health or education of thesubscriber or a member of his family dependent on him.

(3) (i) Ordinarily advance shall not exceed three months pay of a subscriber except inclauses-2 ii) in which 24 months pay of the subscriber or 80% of the amount at the credit of thesubscriber, in the Fund whichever is lesser.

(ii) No second advance shall ordinarily be allowed till the pervious advance has beenfully paid.

(b)Subject to the rules to be framed in this behalf and except in case falling underclause 2 (ii) advances shall be in this behalf and except in case falling under cause 2(ii)advance shall be recovered from subscriber such number, of equal consecutivemonthly installments as the sanctioning authority may direct, but number shall not beless than twelve unless the subscriber so elects or more than twenty four. In casefalling under: clause 2 (iii) advances shall be recovered in 48 equal monthlyinstallments unless the member elects to make repayment in a smaller number ofinstallments than that prescribed.

(4) An advance shall under no circumstances exceed the amount of a subscribers ownaccumulated subscription, without interest standing to his credit at the time the advance ismade.

(5) The D.G. (Finance) will have the power to sanction advance in special cases not fallingunder sub-rule 2 and shall have the power to sanction any advance in excess of the conditionsin 3 (i) and 3 (ii) above but subject to the limitation provided under sub-rule 4 of this rule.

(6)The amount of any advance to a subscriber under this rule shall be debited to the separateaccount of such subscriber as against his own subscription to the Fund and will operate to

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reduce the amount standing to his credit in the fund from time to time until the advance shall berecovered. the recoveries being credited to the said account as and when made. No interestshall be credited to the said account of any subscriber to whom an advance has been made onany amount for the time being debited to his account and representing an outstanding advance.

(7) After the principal of the advance has been fully repaid interest shall be paid thereon atthe rate of one-fourth per cent on the principal for each month or broken portion of a monthduring the period between the withdrawal and complete repayment of the principal.

It shall be recovered in one installment in the month after complete repayment of theprincipal. Payment shall be rounded to the nearest Rupee.

17. Benevolent Fund and Group Insurance.

i).For purpose of Benevolent Fund, the employees of Commission shall be governed bythe Federal employees Benevolent Fund and Group Insurance Act, 1969 (Act. No. II of

1969), as amended from time to time and by such other subsidiary orders andinstruction as are issued by the Federal Government or by the board of Trustees.

ii).Board of Trustees: There shall be set up of a board to be known as the Board ofTrustees of the Commission Employees Benevolent Fund which will consist of fivemembers to be appointed by the Chairman.

iii).The Board shall have powers:

a) to settle claims for benevolent grants under these Rules and all mattersconnected with such claims;

b) to sanction grant from the benevolent Fund to the employees or theirfamilies in accordance with the provisions of these Rule;

c) to do or cause to be done all Rules and things necessary for the properadministration and management of the money or properties in the BenevolentFund;

d) to sanction expenditure connected with the administration andmanagement of the Benevolent Fund;

e)to invest money held in the Benevolent Fund;

f) to do or cause to be done all things ancillary or incidental to any of theaforesaid powers or to the purposes of the Benevolent Fund.

(iv) The Benevolent Grant shall be released to the employees and their families out ofthe Benevolent Fund subject to change from time to time in the following cases:-

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a. A monthly grant equal to 30 per cent of the pay with a minimum limit of Rs.2000/- p.m. and maximum limit of Rs. 5000/- p.m.

i) for life to an employee who is removed from service on medical grounds;

ii)for life to the spouse of an employee who dies during service or beforeattaining the age of 70 years.

However in the case of a deceased employee who has no spouse or whose spousehas died, the grant will be distributed amongst one or more of eligible family membersfor a period upto 15 years or the date on which the deceased would have attained theage of 70 years, whichever is earlier.

b) A lump sum amount of Rs. 30,000/- shall be paid to an employee having aservice of ten years or more for the marriage of his daughter/son subject to maximumfor two children only.

c) A lump sum payment of Rs. 1000/- per child subject to a maximum of threechildren shall be made to the employees of BPS-1 to 15 for purchase of books etc. inevery academic year.

d) A lump sum payment of Rs. 5000/- , Rs. 3,000/- and Rs. 2,000/- on acquiringfirst, second or third position in the class respectively shall be awarded to the childrenof an employee.

e) Farewell grant equal to one months pay to an employee who proceeds onretiring pension after twenty five years continuous service out of the federal EmployeesBenevolent Fund.

f)Lump sum grant out of the Federal Employees Group Insurance Fund to employeeswho retire on medical grounds at the rates prescribed in the Fifth schedule to thefederal Employees Benevolent Fund & Group Insurance Rules, 1972 (Annex-I).

18. Subscription to and benefits from Group Insurance Fund.(1) Every employee shall makea monthly payment to the Group Insurance Fund at the rate specified in column 3 of AnnexIII.No deduction on account of Group Insurance Premia is to be made in respect of BPS-1 toBPS-15 and BPS-16 (non-gazatted) employees.(2) A sum specified in column 4 of Annex- III shall be paid to the family of an employee whodies while in service.

19. The rules in this chapter and matters not specified in this chapter are subject to the provisionsof the Federal Employees Benevolent Fund and Group Insurance Act, 1969 as amended fromtime to time.

20. The Executive Director may, in exceptional cases for reasons to be recorded in writing, relaxany of these rules.

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Schedule-I

METHOD OF APPOINTMENTThe method of appointment to the posts shall be as under:-

S.No.

Designation and Scale/BPS of the post ByPromotion

(%)

ByInitial

Appointment (%)DesignationScale/BPS

1 2 3 4 5

1. Executive Director MP-I 100%

2. Member MP-I 100%

3. Adviser /Managing Director MP-II 100%

4. Director General MP-III 100%

5. Member 22 60% 40%

6. Adviser 21 60% 40%

7. Director General 20 60% 40%

8. Director 19 60% 40%

9. Technical/Professional postsDirector NISDirector ITDirector Library

Director EngineeringExecutive Secretary

19 60% 40%

10. Dy. Director 60% 40%

11. Technical/Professional postsAXENPress Manager TechnologistComputer ProgrammerSystem AnalystPrivate Secretary

18 60% 40%

12. Assistant Director 17 30% 70%

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13. Technical/Professional postsComputer ProgrammerWeb DesignerNetwork ManagerAsstt. EngineerResident Security SupervisorHouse ManagerLaw OfficerAV TechnicianAsstt. TechnologistPlate MakerLibrarian

17 100%

14. Private Secretary 17 30% 70%

15. SuperintendentAsstt. Audit OfficerAccountantSr. CashierProof Reader

16 50% 50%

16. Sr. Stenographer 16 50% 50%

17. CataloguerSr. Offset Machine OperatorIT AdministratorLAN Administrator

16 50% 50%

18. Stenographer 15 50% 50%

19. Asstt. InchargeCashier

15 50% 50%

20. Computer Operator 15 30% 70%

21. Estate SupervisorElectrical SupervisorSenior AC Technician

50% 50%

22. Assistant 14 30% 70%

23. Telephone SupervisorElectrical SupervisorSub-EngineerTradel Machine Operator

14 50% 50%

24. Stenotypist 12 100%

25. Jr.Offset M/O,Tradel M/OComposing AssistantIT Assistant,Computer Lab. AssistantCarpenter

11 100%

26. Telephone Operator 11 100%

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27. A.C Planter OperatorChefDriver

10 50% 50%

28. UDC 9 50% 50%

29. Machine Operator/SupervisorSr. CookCare Taker

8 50% 50%

30. LDCCheque Writer

7 10% 90%

31. Driver 7 100%

32. Telephone Operator 7 100%

33. Plumber/Electrician 7 50% 50%

34. Distributor/ Book Binder

Garden Supervisor

6 50% 50%

35. Receptionist, Library Attendant,Care Taker Tandorchi/ CookPhotocopier Machine Operator

5 50% 50%

36. Driver/Dispatch Rider 5 100%

37. Qasid 4 100%

38. Mender/Daftry/Qasid/ HelperCook/ Attendant/ SecurityGuard/ Mali/ Sanitary WorkerHelper

3 50% 50%

39. Record Sorter 2 100%

40. Naib Qasid/Attendant/MaliSecurity Guard/Security Worker/ Farash/Helper/Conductor

1 100%

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Schedule-I I

CONDITIONS FOR PROMOTIONPromotion to the posts in column 2 below shall be made by selection from amongst the persons who hold theposts specified in column 3 on a regular basis and possess the qualifications and experience prescribed incolumn 4 :-

S.No

Designation and BPS of

the post

Persons eligible Conditions of eligibilityDesignation BPS1. 2. 3. 4.

1. Member 22 Adviser(BPS-21)

25 years service in BPS-17 and above or22 years service in BPS-18 and above or

17 years service in BPS-19 and above or12 years in BPS-20 and above or, 05 yearservice in BPS-21, In case of initialappointment in BPS-18, 19, 20 and 21respectively.

2. Adviser 21 Director General(BPS-20)

22 years service in BPS-17 and above or17 years service in BPS-18 and above or12 years service in BPS-19 and above or05 years in BPS-20. in case of initialappointment in BPS-18, 19 and 20

respectively.

3. Director General 20 Director(BPS-19)

17 years service in BPS-17 and above or12 years service in BPS-18 and above or 5years service in BPS-19in case of initialappointment in BPS-18 and 19respectively.

4. Director 19 Dy. Director(BPS-18)

12 years service in BPS-17 and above or 5years service in BPS-18 in case of initialappointment in BPS-18.

5. Director NIS/Director(IT)

19 ComputerProgrammer/SystemAnalyst (BPS-18)/ComputerProgrammerWeb DesignerNetwork Manager(BPS-17)

12 years service in BPS-17 and above or 5years service in BPS-18 in case of initialappointment in BPS-18.

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6. Executive Secretary 19 Private Secretary(BPS-18)

12 years service in BPS-17 and above or 5years service in BPS-18 in case of initialappointment in BPS-18.

7. Dy. Director 18 Asstt. Director(BPS-17)

5 years service in BPS-17.

8. Dy. Director (Sports) 18 Asstt.Director(Sports)(BPS-17)

5 years service in BPS-17.

9. AXEN 18 Asstt. Engineer (B-17)

5 years service in BPS-17.

10. ComputerProgrammer/SystemAnalyst (BPS-18)

18 ComputerProgrammerWeb DesignerNetwork Manager(BPS-17)

5 years service in BPS-17.

11. Private Secretary 18 Private Secretary

(BPS-17)

5 years service in BPS-17.

12. Asstt. Director 17 Superintendent(BPS-16)

3 years service asSuperintendent/Accountant/Sr. Cashier/Assistant Audit Officer in BPS-16.

13. LibrarianDocumentationOfficer

17 Cataloguer(BPS-16)

3 years service as Cataloguerin BPS-16.

14. Private Secretary 17 Stenographer/PA Graduate with at least 7 years experienceas Stenographer /Senior ScaleStenographer/ PA or Intermediate with 12years professional experience. Must

possess minimum shorthand/ typing speedof 120/50 w.p.m respectively

15. Superintendent 16 Asstt.Incharge/Assistant

5 years service as Assistant Incharge /Assistant

16. Sr. Stenographer 16 Stenographer 5 years service as Stenographer

17. IT /LANAdministrator

16 Computer Operator(B-15)/IT Assistant/Computer Assistant

(BPS-11)

3 years service as Computer Operator inBPS-15 / 5 years service as IT

Assistant/Computer Assistant in BPS-11.18. Computer Operator 15 IT Assistant /

Computer Assistant(BPS-11)

3 years service as IT Assistant/ComputerAssistant in BPS-11.

19. Stenographer 15 Stenotypist 3 years service as Stenotypist

20. Asstt. Incharge 15 Assistant 3 years service as Assistant.

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21. Assistant 11 UDC 3 years service as UDC

22. A.C Plant Operator 15 A.C PlanterOperator (BPS-10)

5 years service as A. C. Plant Operator inBPS-10.

23. TelephoneSupervisor 14 Telephone Operator(BPS-11) 5 years service as Sr. Telephone Operatorin BPS-11 or 10 years service asTelephone Operator in BPS-7.

24. Electrical Supervisor 14 Electrician(BPS-7)

Matric with one year Diploma in Electricwiring/Plumbing and 5 years service.

25. Sr. TelephoneOperator

11 TelephoneOperator(BPS-7)

5 years service as Telephone Operator inBPS-7.

26. A.C Planter

Operator

10 AC Technician

(BPS-4) 3 years service as A. C. Plant Operator.

27. Driver 10 Driver (B-7)Driver (B-5)

10 years service in BPS-7 or 15 yearsservice in BPS-5.

28. Chef 10 Cook (BPS-8) 5 years service as Cook in BPS-8 or 10years service as Cook in BPS-5.

29. UDC 9 LDC(B-5) 3 years service as LDC

30. Machine

Operator/Supervisor

8 Machine Operator

(B-5)

3 years service as Machine Operator in

BPS-5.

31. Sr. Cook 8 Cook(B-5) 3 years service as Cook in BPS-5.

32. Care Taker 8 Receptionist(BPS-5)

3 years service in BPS-5.

33. Driver 7 Driver(B-5) 10 years service as Driver in BPS-5.

34. UDC 9 LDC(B-5) 3 years service as LDC

35. Plumber/Electrician 7 Helper(B-3) 5 years service as Helper

Electrician/Plumber in BPS-5.

36. LDC 7 Qasid, N/Qasid andall other employeesholding lower posts,

Matriculate with typing speed 30 w.p.m.

37. Distributor/ BookBinder

6 Book Binder (B-3) 5 years service as Helper Book Binder inBPS-3.

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38. Garden Supervisor 6 Mali (B-1) 10 years service as Mali in BPS-1 &above.

39. Tandorchi/ Cook 5 Attendant / HelperCook

5 years service as Helper Cook/ Attendantin BPS-3

40. Mender/Daftry/Qasid 3 Naib Qasid 3 years service as Naib Qasid in BPS-1.

41. Helper 3 Helper (B-1) 3 years service as Naib Qasid in BPS-1.

42. HelperCook/Attendant

3 Attendant(B-1) 3 Cook/ Attendant in BPS-1

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Schedule-III

QUALIFICATION, EXPERIENCE AND AGE LIMIT

FOR INITIAL APPOINTMENT

S.No.

Designation of the post Scale Qualifications and Experience Age limit

Min. Max.

1. Executive Director MP-I Advanced degree preferably Ph.D. in anydiscipline. Experience of work with theGovernment, community and elected officials.Significant academic leadership experience. Acreative consensus builder with the capacity tolisten and to build a great management team withskills appropriate to their tasks. An excellentrecruiter of personnel. Experience withmanagement of complex administrative andfinancial organizations. A commitment to staff

development.

40years

55years

2. Member MP-I Ph.D. in any discipline with significant academicleadership experience. Experience of working withthe Government, community and elected officials.Significant academic leadership experience pluseight research publications in journals ofInternational repute. A creative consensus builderwith the capacity to listen and to build a greatmanagement team with skills appropriate to theirtasks. An excellent recruiter of personnel.Experience with management of complexadministrative and financial organizations. A

commitment to staff development.

40years

55years

3. Adviser(M&E) /M.D. MP-II Advanced degree in Basic & Natural, Social andManagement Sciences with minimum of 12 yearsrelevant experience at an Institution of HigherLearning plus eight research publications injournals of International repute. . Have experienceto develop and implement plans and to monitordevelopment projects Exposure to policy making,higher education and administration.

40years

55years

4. Director General MP-III Advanced degree in Basic & Natural, Social andManagement Sciences or Engineering. Minimum 8years of relevant work experience with at least 4years in a managerial capacity at an institution ofHigher Learning. Candidate having researchpublications in journals of international repute willbe preferred

40years

50years

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5. D.G (IT) MP-III Advance degree in Electrical Engineering,Electronics, Computer science, IT or relatedsubject. Minimum 8 years of work experience withat least 4 years in a managerial capacity to plan,manage, install and maintain the IT and Telecom

infrastructure of the organization. The candidateshould have significant experience in the design,development, operation and optimization of largescale networks, especially in multinationalenvironments. Experience of working in Academiaand the implementation of ICTs in a researchenvironment would be preferred.

40years

50years

Member 22 Ph.D Degree in any discipline with 22 yearsexperience of teaching and research in BPS-17and above including 12 years in BPS-20 and abovein Government / public sector organizations.OrMaster degree with 25 in BPS-17 and aboveincluding 12 years in BPS-20 and above inGovernment/ public sector organizations.Experience with management of complexadministrative and financial organizations. Acommitment to staff development.Candidate having research publications in journalsof international repute will be preferred.

40years

55years

6. Member 22 Ph.D Degree in any discipline with 22 yearsexperience of teaching / research / management /leadership / administration in BPS-17 and aboveare equivalent including 05 years experience inBPS-20 and above are equivalent in Government /

Semi Government / Public Sector Organizations /Autonomous Body / Corporation. Experience withmanagement of complex administrative andfinancial organizations. A commitment to staffdevelopment. Candidate having researchpublications in journals of international repute willbe preferred.

40years

55years

7. Adviser 21 Ph.D degree with 18 years experience in therelevant field in BPS-17 and above.ORM.Phil. with 20 years experience in the relevantfield in BPS-17 and above.

ORMaster degree with 22 years experience in therelevant field in BPS-17 and above.Candidate having research publications in journalsof international repute will be preferred.

40years

55years

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8. Director General 20 Ph.D degree with 13 years experience in therelevant field in BPS-17 and above.orM.Phil. with 15 years experience in the relevantfield in BPS-17 and above.orMaster degree with 17 years experience in therelevant field in BPS-17 and above.

40years

50years

9. Director 19 Ph.D degree with 8 years experience in therelevant field in BPS-17 and above.ORM.Phil. with 10 years experience in the relevantfield in BPS-17 and above.ORMaster degree with 12 years experience in therelevant field in BPS-17 and above.

35years

45years

10. Director Library 19 At least Second Class Masters Degree in LibraryScience/ Information Sciences plus 12 yearsprofessional experience in B-17 and above.

Experience relax able by one year for those holdingDegree from a Foreign or Ph.D in relevant subjectplus 8 years post qualifications experience in therelevant field or M.Phil in relevant subject plus 10years post qualifications experience in the relevantfield.

35years

45years

11. Director NIS 19 Ph.D degree with 8 years experience in therelevant field in BPS-17 and above.ORM.Phil. with 10 years experience in the relevantfield in BPS-17 and above.ORMaster degree in Computer Science/ IT or

equivalent with 12 years experience in the relevantfield in BPS-17 and above.The candidate should have significant experiencein the design, development, operation andoptimization of large scale networks, especially inmultinational environments. Experience of workingin Academia and the implementation of ICTs in aresearch environment would be preferred.

35years

45years

12. Director IT 19 Ph.D degree in the relevant discipline with 8 yearsexperience in the relevant field in BPS-17 andabove.ORM.Phil. with 10 years experience in the relevant

field in BPS-17 and aboveOrFirst class Master Degree in ComputerSciences/I.T (M.Sc./ MCS) or BCS/BCE orBS/Engineering (BE Computer Science/I.T) (4 yeardegree)/Electrical/Avionics) or equivalent fromHEC recognized institutes.

At least 5 years with Master or 7 years withBachelor post qualification experience in the

35years

45years

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relevant field in BPS-17 and above in anyGovt./Semi. Govt. Organization/ Autonomous body.Candidates having MCSE and CCNA and /or aManagement degree will have be preferred.

13. Director Engineering 19 Masters Degree in Civil/Structural Engineeringwith 8 years professional experience in the

building infrastructure and other related fieldsin aGovernment / Semi Government Organization or afirm of repute in public / private sector.

OrB.Sc./ BE in Civil Engineering (4 year degree) atleast 2nd Division or equivalent from HECrecognized institutes with 12 years experience in aBPS-17. Candidates with higher qualification willhave an advantage. Knowledge of MS Office isrequired.

35years

45years

14. Executive Secretary 19 Ph.D degree with 8 years experience as PrivateSecretary in BPS-17 and above.ORM.Phil. with 10 years experience as PrivateSecretary in BPS-17 and above.ORMaster degree with 12 years experience as PrivateSecretary in BPS-17 and above.MS Office is also required.

35years

45years

15. Dy. Director 18 Ph.D degree with one year experience in therelevant field.ORM.Phil. with 3 years experience in the relevant fieldin BPS-17 and above.ORMaster degree with 5 years experience in therelevant field in BPS-17 or equivalent.MS Office is also required.

30years

40years

16. AXEN 18 Ph.D degree with one year experience in therelevant field.ORM.Phil. with 3 years experience in the relevant fieldin BPS-17 and above.ORB.Sc./ BE in Civil Engineering (4 year degree) atleast 2nd Division or equivalent from HECrecognized institutes with 5 years experience in therelevant field in BPS-17 or equivalent.MS Office is also required.

30years

40years

17. Press Manager 18 Masters Degree in Fine Arts/Design with 5 yearsservice experience in the relevant field in BPS-17 inany Govt./Semi Govt. Organization/Autonomousbody/Private Sector of well repute.MS Office is also required.

30years

40years

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18. Technologist 18 Masters in Engineering/Technology with 3 yearsexperience.OR

B.Sc/BE Engineering/Technology/ with at least 5years experience in an automated workingenvironment.

30years

40years

19. Computer ProgrammerSystem Analyst

18 Masters Degree in IT/Computer Science with 3years services experience in the relevant field inBPS-17 in any Govt./Semi Govt.Organization/Autonomous body.OR

BCS with 5 years service experience in the relevantfield in BPS-17 in any Govt./Semi Govt.Organization/ Autonomous body.

30years

40years

20. Private Secretary 18 Graduate with at least 7 years experience asPrivate Secretary in BPS-17.

30years

40years

21. Assistant Director 17 Master degree or equivalent in the relevant field.MS Office is also required.

21years

30years

22. House Manager 17 Master degree in Business Administration/HotelManagement with one year experience in Five Star

HotelManagement. MS Office is also required.

21years

30years

23. Private Secretary 17 Graduate with at least 7 years experience asStenographer /Senior Scale Stenographer/ PA inGovt/Semi Govt. or in any Organization. Mustpossess minimum shorthand/ typing speed of120/50 w.p.m respectively.

21years

30years

24. Asstt. Director GraphicArt DesignerAsstt. Director(Reporting)

17 Masters Degree in Fine Arts/Design 21years

30years

25. Asstt. Engineer 17 B.Sc Electrical Engineering from HECrecognized University/Institute.

21years

30years

26. LibrarianDocumentation Officer

17 Masters Degree in LibraryScience/Information Sciences.

21years

30years

27. Computer Programmer 17 Masters Degree in Computer Science or B.Sc(Engg.) in Electronics / Computer System.

21years

30years

28. Web Designer 17 M.Sc / MCS / BE Computer Science / Technology /Electronics / IT. Sound knowledge of all theaspects of Web Designing including development &up-gradation, HTML, DHTML, ASP, Java Scripts,

Web Designing Tools.

21years

30years

29. Network Manager 17 M.Sc/MCS/BE in Computer Science/Technology/Electronics/IT. Sound knowledge ofWindows NT/2000,LINUX, LAN/WAN, Internet,MS.Office etc.

21years

30years

30. Resident SecuritySupervisor

17 Retired Captain or other equivalent ranks of

Pakistan Armed Forces.21

years30

years

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31. Law Officer 17 Bachelors Degree in Law (LLB) OR equivalent fromHEC recognized University / Institution with 02years experience as a practicing lawyer in the fieldof services / corporate Laws.Must possess good verbal and writtencommunication skills, MS Office proficiency is pre-requisite.

21years

30years

32. Asstt, Director Sports 17 Masters Degree in Physical Education.Knowledge of MS.Office is also required.

21years

30years

33. Asstt. Technologist 17 Matric with three years Associate Diploma in froma recognized institute. 10 years experience ofPlate Making in a Print Shop of good repute.

21years

30years

34. Plate Maker 17 Matric with three years Associate Diploma inprinting graphics from a recognized institute. 10years experience of Plate Making in a Print Shopof good repute.

21years

30years

35. AV Technician 17 Matric with three years Associate Diploma inprinting graphics from a recognized institute. 10years experience of Plate Making in a Print Shopof good repute.

21years

30years

36. Superintendent 16 Graduate with five years service as Assistant/Assistant Inchargein any Govt./Semi Govt.Organization/ Autonomous body.

21years

30years

37. Asstt. Audit Officer 16 M.COM / MBA (Finance) / ICMA from HECrecognized University / Institute with one (01) yearexperience in Audit & Accounts in Government /Semi Government / Autonomous Bodies ORB.Com with ICMA (inter) or CA (inter) or Certificatein PIPFA with two (02) years experience in Audit &accounts in Government / Semi Government /Autonomous Bodies.

21years

30years

38. Sr. Cashier 16 B.COM / BBA from a recognized university with

three (03) years practical experience of cashhandling or Intermediate with five (05) yearsrelevant experience of cash handling in anyGovernment / Semi Government / AutonomousBody / or a report organization.

21

years

30

years

39. Accountant 16 B.COM /