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Management and Operation of Lattakia Container Term inal

STRICTLY CONFIDENTIAL

HEALTH , SECURITY, SAFETY AND ENVIRONMENT MANUAL

LATTAKIA CONTAINER TERMINAL HSSE MANUAL

Page 1

INDEX

ENVIRONMENTAL POLICY 4

ENVIRONMENTAL MANAGEMENT SYSTEM 6

1. Organisation 6

2. Corrective and Preventive Action 6

3. Internal Audits 6

4. Monitoring and measuring 6

ENVIRONMENTAL PROTECTION 7

1. Hazardous Materials 7

2. Air Quality 7

3. Fuelling and maintenance 7

4. Cargo Handling 7

5. Leaking containers 7

WASTE MANAGEMENT PLAN 8

1. Purpose 8

2. Scope 8

3. Responsibility 8

4. Requirements 8

General 8 Description of facilities 8 Procedure for Waste Collection from the Terminal 9 Reporting of inadequacies: 10 General 10 Vessels 10

5. Emergency preparedness and response 10

SAFETY REGULATIONS 12

1. Introduction 12

2. Access into LCT 12

Access into the Terminal 12 Entry and Exit by Ship Crew 12 Entry into Operational Areas 13 Transport 13 Insurance 13

3. SAFETY 13

General Conduct 13


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Accident Reporting 14 Fire 14 Oil and Chemical Spill 14 Housekeeping and Flammable/Combustible Materials 14 First Aid 15 Personal Protection Equipment 15 Traffic Rules and Regulations 15 Equipment belonging to third parties 16 Movement of vehicles and personnel on the Quays 17 Transport of cargo on the Terminal 17

4. Environment at terminal 18

General Conditions 18 Reporting inadequacies of Port Waste Reception Faci lities 19 Waste Collection and Disposal Contractors 19

5. Customer duties in relation to vessels, containers and cargo 19

General 19 Vessel Berthing and Alongside Operations 19 Special considerations for cargo 20 Dangerous Goods 21

6. Haulers 22

7. Contractors’ obligations 22

General 22 Civil / Infrastructural work 24 Work on Plant and Equipment 24

DANGEROUS CARGO POLICY 25

1. Scope 25

2. Prohibited IMDG cargo / cargo accepted under specia l arrangement 25

3. Customer responsibilities 25

4. Rules for storage of hazardous cargo on the Termina l 25

5. Transport of IMDG cargo 25

6. Monitoring 25

CHEMICAL HANDLING PROCEDURE 29

1. Objective 29

2. Parties involved 29

3. Definition 29

4. Procedure 29

SOP FOR HSE PERSONEL 34

1. Objective 34

2. Parties involved 34


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3. Relevant records 34

4. Procedure details 34

HSE Personnel 34 HSE Personnel 34 HSE Personnel 35 HSE Personnel 35 HSE HOD 35

MEDICAL EXAMINATIONS 36

1. Objective 36

2. Scope 36

3. Definition 36

Medical Representative: 36 HSE Personnel: 36 HSE HOD: 36

4. Procedure details 36

Medical Representative 36 HSE Personnel 37 HSE Personnel 37 HSE HOD / HSE Personnel 37 HSE HOD 37 HSE HOD 38 Departments Involved 38

CONTACT DETAILS 39

1. Contact numbers (tba) 39


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ENVIRONMENTAL POLICY Lattakia Container Terminal (LCT) is committed to achieving a high environmental standard. The

Company is determined to safeguard its employees, customers, members of the public and the

environment against accidental injury or damage. To this end, LCT will pursue the following

environmental policies:

• LCT will comply with applicable laws and regulations and promote the commitment and skills of

its personnel to ensure effective environmental management of its business.

• LCT recognises its responsibility to protect the environment and to minimise, as far as is safe,

practicable and economically sound, any adverse environmental impact of its activities.

• LCT expects and will encourage its employees and contractors to take a responsible attitude

towards their own and their colleagues’ impact on the environment.

• LCT will establish clear environmental targets and develop appropriate performance indicators.

• LCT will contribute appropriate resources to developing standards and solutions to

environmental problems.

• LCT will ensure that the movement, cleaning and repair of containers and container handling

equipment will not damage the environment.

• LCT will reduce and restrict the production of waste and, where possible, dispose of such

wastes by recycling.

• Container handling equipment will be maintained and operated in a manner to maximise

economies in fuel consumption and minimise contamination and noise. All efforts will be taken in

future to secure environment friendly energy systems.

• LCT will fully investigate any environmental mishaps.

• LCT will ensure appropriate procedures are maintained for the reporting and review of all

environmental incidents, and situations likely to be hazardous to a safe working environment.

• In all activities LCT will co-operate fully with ship-owners, land transport operators and the

relevant authorities to ensure that dangerous cargo is moved safely in accordance with

international standards and the law.


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• LCT will make every effort to help ensure that the environment is healthy in every way.

• LCT will ensure that existing infrastructure is fully utilised before new facilities are developed


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ENVIRONMENTAL MANAGEMENT SYSTEM

1. Organisation

A Health, Safety and Environment Committee is set up, consisting of representatives from different

departments and other co-opted individuals as may be necessary, to facilitate exchange of

information. This committee meets at intervals that it will determine. An important aspect of its role is

to identify any environmental issues and action required to resolve such issues.

An EMS system is being continuously developed and integrated with existing Quality Management

and Health & Safety and ISPS systems.

2. Corrective and Preventive Action

A system for investigating accidents is in place. The aim is to determine the root cause of the accident

and to recommend corrective and preventive action accordingly.

3. Internal Audits

Audits are part of the Internal Quality Audit Plan.

4. Monitoring and measuring

The Terminal monitors and measures key environmental performance indicators. Such key

environmental performance indicators may include:

• Number of environmental incidents or accidents

• Achievement of specific milestones.

Key environmental performance indicators are discussed at HSE Committee meetings.


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ENVIRONMENTAL PROTECTION

1. Hazardous Materials

No class 1 (explosives) or class 7 (radioactive) containers should be stood down on the stacking area.

These should only be accepted onto the Terminal as direct delivery to gate out or in accordance with

local legislation.

2. Air Quality

The most important issues impacting on air quality are dust, emissions from equipment and ship

emissions. Ships are prohibited from producing smoke within the port confines, although reasonable

amounts are tolerated during start-up of engines and while getting under way. All container storage

areas are paved.

3. Fuelling and maintenance

Refuelling and maintenance of equipment is closely supervised by Engineering personnel to ensure

that all measures are taken to minimise ground pollution. On-land fuelling facilities are paved with a

small bund wall surrounding the facility, to contain spills during fuelling and prevent soil and

groundwater contamination.

A washing area is set up, with waste treatment (grease, oil, etc.), for all equipment (straddle carriers, reach stacker, etc.) cleaning.

4. Cargo Handling

Cargo handling procedures are designed for the prevention of spillages of cargo.

5. Leaking containers

Leaking containers are placed in a designated area away from the operation. All measures are taken

to prevent contamination of the environment.


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WASTE MANAGEMENT PLAN

1. Purpose

The purpose of this policy is to define requirements for collection and handling of waste at LCT.

2. Scope

This Waste Management Plan is applicable for:

• Ship Generated Waste

• Cargo Residues originating from ships that visit the Terminal

• Waste generated from the Engineering Department and Stores

• General waste generated from offices and canteen

The Terminal does not carry out any pre-treatment, processing or disposal of waste. Port reception

facilities will be devised with waste collection contractors.

3. Responsibility

The Environment safety and security Department shall be responsible for the implementation of this

policy.

Waste Carriers are responsible to abide with Waste Management

4. Requirements

General

The types of ships that visit the Terminal range from small feeder vessels to large container ships that

will contribute to waste generation. Other waste is generated from the activities on the Terminal.

Description of facilities

4.2.1 Ship-Generated Waste

Vessels normally use their own contractors for collection and disposal of ship generated waste and

cargo residues.

The Terminal can provide a skip at a charge to be determined per 24 hour period or part thereof.


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Smaller waste receptacles will be located along the quayside at various locations on the Terminal for

collection of other waste generated on the Terminal. Waste is collected on a regular basis by waste

collection and disposal contractors engaged by the Freeport.

See Matrix below in 4.2.2

4.2.2 Waste annually generated from Terminal Activities

Type of

waste

Oily waste

Sewage

Garbage

Packaging waste

Plastic Wood Cardboard Steel

Quantities

/ year

(approx)

4000 m3 1000 m3 1500 m3 3 Tonnes 8 Tonnes 2 Tonnes 12 Tonnes

Ship

Generated

waste

Collected

by Agent /

Line’s

contractor

Collected

by Agent /

Line’s

contractor

Collected

by Agent /

Line’s

contractor

NA NA NA NA

Generated

at the

Terminal

Oil drums

and

grease

wastes

collected

by LCT

Pits -

collected

by LCT

Numerous

skips -

collected

by LCT

Skips -

collected

by LCT

At stores -

collected

by LCT

At stores -

collected

by LCT

At stores -

collected

by LCT

4.2.3 Waste collection

The Terminal uses only licensed waste contractors for the collection of waste.

Procedure for Waste Collection from the Terminal

a) This procedure shall apply for all types of waste collected from the Terminal including:

• ship-generated waste and cargo residues, waste oils, sewage (from vessels)

• waste oils/ lubricants/ batteries/ tyres etc (from Engineering)

• construction waste,

• other waste

b) Waste Carriers are responsible to abide with Waste Management Regulations applicable

as per local legislations and Port regulations


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c) Waste collection contractors are to provide details of waste and cargo residues when

exiting the Terminal at the Main Gate.

d) A “Waste Collection Record Sheet” is to be given to the Contractor by Security before

entering the Terminal. The Contractor is to fill in the form and present it to Security at the

gate before leaving the Terminal.

e) Security is to check that the form is filled correctly and is to write the “Time Out” on the

form.

f) All records are to be kept at Security. The Quality and Procedures Department will collect

the forms from Security on a monthly basis for monitoring and analysis purposes.

Reporting of inadequacies:

General

The Safety Officer is to be informed immediately of all inadequacies involving:

a) Improper disposal of waste on the Terminal including oil and lubricant, used components,

paper, garbage and other materials

b) Inadequate removal of ship generated waste or cargo residues

c) Leaks and spills

The Safety Officer is to take action as applicable, investigate the incident and make

recommendations for preventive action.

Vessels

Vessels are to contact LCT Safety in case of allege d inadequacies of port waste

reception facilities.

Any deficiency of the Port Waste Management System shall be reported in writing.

5. Emergency preparedness and response

The Terminal has emergency response plans, to deal with foreseeable emergencies. These plans are

compiled following a careful consideration of the environmental implications of emergencies that could

occur, and would include the following:

• Maintaining adequate materials to deal with accidental spillages on the Terminal.


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• Application of the "polluter pays principle" whereby those responsible for the spill are held

liable for the clean-up costs

• A formal incident investigation is carried out to recommend preventive measures to be

taken in future.

• Requirement for lines/agents to provide material safety data sheets (MSDSs)

incorporating environmental data as well as safety data when required.


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SAFETY REGULATIONS

1. Introduction

LCT will provide a safe and healthy place of business. In an effort to meet this goal, we have

developed this document to define safety and environment procedures, standards and work related

rules and information to Customers, Haulers, Contractors, Port Users and visitors. It is complimentary

to the requirements and standards set in the relevant Local Port Regulations.

These safety regulations will not cover every possible situation that personnel may encounter while at

the Terminal. Personnel must exercise good judgment at all times and be responsible for their own

safety. All personnel are responsible for knowing and following all safety procedures, standards, local

regulations and policies. Unless otherwise agreed in writing, these Rules shall:

a) Apply to all persons and activities in the Terminal; and

b) Are deemed to be incorporated into any Application, Contract or arrangement between the

Terminal and its Customer and Contractors, including any Contract or arrangement concluded by

electronic means.

LCT will enforce these Rules against any person who is in violation of all or any of these Rules.

2. Access into LCT

Access into the Terminal

a) All personnel entering the Terminal must be in possession of a Pass issued by the Port

Authority.

b) All personnel will, whenever within operational areas, wear high visibility clothing, safety

footwear and safety helmets.

c) All personnel entering the Terminal must carry identification at all times.

Entry and Exit by Ship Crew


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When entering or leaving the Terminal via the Main Gate, Ship crew is to present identification

and relevant documentation stipulated in the ISPS code and required by Local Port

Regulations.

Entry into Operational Areas

a) Container areas must not be entered without permission. Pedestrians and drivers should

use caution around any suspended load and must never drive or walk under a suspended

load. If allowed onto a working area they must follow instructions implicitly and wear personal

protective equipment. IMDG cargo is stored in the container yards. Container storage areas

are designated NO SMOKING areas.

b) Walking on the Terminal, unless for operational purposes, must be avoided at all times.

Pedestrians on the Terminal, whether on safe walkways or not, must look out for moving plant

and must give way to them at all times.

Transport

Internal transport can be organized by contacting the nearest Terminal official.

Insurance

Third party companies are to have a comprehensive policy of public liability, and property

damage insurance cover, which insure the third party company for all sums which the third

party company may become obliged to pay as damages by reason of injury to persons, or

damage to, or destruction to property in the course of any activity carried out within the

Terminal zone.

3. SAFETY

General Conduct

Every person within LCT shall:

a) Not consume alcoholic drinks at all times;

b) Not sleep in operational areas;

c) Not fish or swim in the port waters;

d) Observe all traffic signs and directions by persons in charge of traffic at the Terminal;


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e) Not carry out operational work during severe weather conditions (storms, heavy

downfalls, fog, lightning etc);

f) Not bring or keep pets such as dogs or cats etc;

g) Wear safety wear at the operational areas;

h) Not smoke in designated “No smoking Areas”. These include office buildings, Crane

machinery rooms and computer rooms, canteen, workshop, public rooms, substations,

fuel stations and container stacking areas.

Accident Reporting

All accidents, close calls or unsafe situations should be promptly reported to the nearest

Terminal Official or to the Security Office who will respond immediately to any accident.

Fire

In case of fire, immediate actions should be taken to:

a) Try to put out the fire whenever possible with the use of the fire fighting equipment

provided without endangering your own safety; and

b) Alert other personnel in the vicinity by shouting “fire”, and call a Terminal official. When

reporting, please state clearly the location of the incident.

Oil and Chemical Spill

a) Incidents involving oil or chemical spillage into port waters must be reported promptly to

the Port Authority and to the Terminal.

b) No person shall handle dangerous goods roughly or carelessly or while he is impaired by

alcohol or drugs, or do or omit to do anything that might damage the dangerous goods or

cause an explosion or a fire at the Terminal, in any other manner endanger persons or

property.

Housekeeping and Flammable/Combustible Materials

a) Except with the approval of LCT, no storage of highly combustible/flammable materials at

the operational areas is allowed.


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b) Gas cylinders used in hot works must be clearly coloured/marked for its identity and firmly

secured to prevent tip over.

First Aid

First Aid boxes are located in all office buildings and at the Main Gate.

Personal Protection Equipment

a) High visibility clothing and safety shoes shall be worn at all operational areas at all times.

Safety helmets shall be worn on the quays, vessels , beneath any quay, wherever lashing

takes place, within all warehouses, during all scaffolding, at any construction site, on or in

the vicinity of QCs, mobile cranes, jibs, or in the vicinity of overhead gantries and

wherever there is a foreseeable risk of head injury.

b) Other suitable personal protective equipment should be provided by the third party to

personnel in case necessary. Such equipment includes eye protectors, ear protectors,

protective clothing and equipment required for handling dangerous substances,

respirators or breathing apparatus for the protection of personnel against all fumes, dust

and other impurities that may be injurious to health and safety harness of suitable design

for the protection of workers against the hazard of falling from height.

c) Third party personnel and visitors should themselves be aware of the specific risks in

their area and if in doubt consult their supervisor or a Terminal Official. It is the person’s

responsibility to ensure he is correctly attired.

Traffic Rules and Regulations

a) Circulation map to be given at every driver at the terminal gate

b) Circulation plan painted on the terminal ground with prohibited areas

c) All vehicles in the Terminal shall conform to traffic rules and laws in all aspects, and

directions given by the Terminal or the relevant authority. Drivers must produce valid

license upon request.

d) The speed limit on the Terminal is 30 km/hr.

e) Drivers must look out for moving plant and give way at all times to container handling

equipment especially as the equipment operator’s vision may be limited.

f) Use of portable electronic devices, including cell phones, C.B. radios, and headphones,

while driving on the Terminal is prohibited.


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g) Drivers should not leave vehicles unattended for extended periods of time or with their

engine running. Hazard lights are to be used when the vehicle is stationary.

h) Drivers must always keep headlights on at night and not rely on Terminal lighting. During

daylight, vehicles and other mobile equipment shall have their beacon light or hazards

lights on at all times. Authorized vehicles that are used regularly on the Terminal should

be equipped with a beacon light.

i) All vehicles parked within the terminal/facility or on its berths and jetties, shall have their

doors left unlocked and ignition keys in place if in an area which may impede entry or exit

in an emergency situation.

j) Drivers must be aware of and use extra caution around the quay due to increased

pedestrian traffic especially around hatch covers removed from working vessels. Drivers

will use caution around any suspended load. Drivers should never drive or walk under a

suspended load.

k) Drivers must use caution during inclement weather conditions such as heavy rain, high

winds, snow and fog. At all times and under all travel conditions, drivers must operate

their vehicles at a safe speed so that the vehicle can be stopped in a safe manner.

l) Drivers must keep a lookout for heavy pedestrian traffic in both inbound and outbound

lanes at the gate.

Equipment belonging to third parties

a) Prior approval shall be obtained from LCT for the entry, parking and operation of

equipment (forklift or mobile crane etc) within the Terminal.

b) Owner or person apparently in possession of the heavy equipment shall comply with and

observe all applicable laws, and terms and conditions set out in the permit, and directions

as may be given by the Terminal from time to time.

c) Owner or person in charge of or in possession of the equipment shall produce all relevant

certification pertinent to the operations of the equipment e.g. insurance coverage,

registration with the competent authority, lifting certificates (for lifting machines),

inspection certificates etc, upon request.

d) Equipment must be subject to regular servicing programs to ensure its operational

integrity.


Page 17 SOP-OPS-01

e) Equipment should only be operated by personnel who are trained and hold valid

certificates/licenses for its operation.

f) All equipment must never be left unattended when it is in operation.

g) Equipment must be turned off when refuelling or when left unattended. Access to the

equipment must be restricted so as to prevent unauthorized person from operating the

equipment.

h) Every operator of the equipment should check and ensure that the equipment and its

safety guards are in good operational condition before use.

i) Equipment should only be used for its intended purpose and in accordance with its

specifications.

j) Safety device such as wheel locks or proper support stands should be used when vehicle

or equipment is under repairs.

k) All equipment including but not limited to tools, spares and parts shall not be stored or

parked in any part of the Terminal without prior written approval.

Movement of vehicles and personnel on the Quays

a) Prior to unloading operations, all equipment and personnel are to keep clear of the landing

areas.

b) No vehicles, equipment or personnel shall be stationed along the equipment gantry path

at all times. Power supply cables for quay cranes run adjacent to the Dock. DO NOT drive

or park in these areas.

c) No cargo or trailers are allowed to be stationed / parked at the wharf areas except for the

purpose of loading or unloading operations.

d) No person shall loiter at the wharf area during loading and unloading operations except on

official duties.

Transport of cargo on the Terminal


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a) All cargo must be secured properly before moving off to prevent the cargo from falling off

the vehicles during transportation. For container trailers, all twist locks must be engaged

after loaded onto the chassis.

b) For bulky cargo and heavy equipment movements within the Terminal, arrangements for

escort must be made to direct the load and equipment safely to its assigned location or

out of the Terminal.

c) Transport vehicle must not be overloaded.

d) In the case of transport of cement, debris, soil by bin trucks, the Port User shall ensure

that there is no overfilling and sideboards should be used at all times.

e) Crane/ straddle drivers must be in possession of driving authorization and medical

authorizations

f) Wind monitoring and wind alerts: max wind speed to be defined for crane operations

according to constructor specifications

4. Environment at terminal

General Conditions

No person shall, by act or omission, do anything or permit anything to be done in the Terminal

that has or is likely to have any of the following results, notwithstanding approval granted by

LCT for such act or omission:

a) To jeopardize the safety or health of persons at the Terminal and its surrounding areas;

b) To endanger or obstruct navigation or any part of the Terminal;

c) To interfere with an authorized activity at the Terminal;

e) To cause a nuisance;

f) To cause direct or indirect damage to vessel or other property at the Terminal;

i) To moor a vessel at other than the appropriate places;


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j) To adversely affect port operations or property at the Terminal;

k) To discharge, throw, deposit or permit or suffer to escape any dirt, ashes, exhaust,

steam, oil, water, filth or waste matter whether liquid or solid at the Terminal;

l) To cause smoke, fumes, soot, ash, grit or oil to be emitted at the Terminal in such

quantity or density as may be deemed to be a nuisance or annoyance in the opinion of

the Terminal.

Reporting inadequacies of Port Waste Reception Facilities

Vessels are to contact the Terminal Security in case of alleged inadequacies of port waste

reception facilities.

Waste Collection and Disposal Contractors

a) Only authorized waste collection and disposal contractors are allowed to enter the

Terminal.

b) Waste collection contractors are to provide written details of waste and cargo residues

when exiting the Terminal at the Main Gate.

5. Customer duties in relation to vessels, containe rs and cargo

General

The Customer shall comply with and observe all applicable laws, rules and regulations under

any statutory or regulatory bodies/ instrument in respect of the following:

a) Vessels and/or their operation;

b) Containers and/or their operation;

c) Cargo; and

d) Use of the services and facilities.

Vessel Berthing and Alongside Operations


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a) The Customer shall procure that during the period from completion of berthing of any

vessel until commencement of unberthing, its engines shall not be operated other than

by turning gear, except as agreed in writing by LCT, and that during this period the vessel

shall not be moved by any means.

b) Derricks and cranes of vessels must be fixed in position to face seaward side before

berthing.

c) Vessel must be secured to the bollards when alongside to prevent drift of vessel from

berth. Gangway, safety net, save all nets must be installed and properly secured.

d) The Customer shall be solely responsible to control access to/from the vessel while the

vessel is berthed. The Customer is solely and exclusively responsible for all aspects of

the vessel.

e) Customer shall be responsible for the supply of all gangways, their safety and illumination

and shall ensure that all gangways are properly installed and fit for operational use and

do not obstruct the passage of the quayside equipment.

f) Rat guards should be affixed on all mooring ropes.

g) Every vessel master must monitor the gangway and the mooring rope for necessary

adjustments during the vessel’s operations.

h) All cargo holds should be adequately ventilated and tested before entry.

i) For discharging and loading operations of all vessels, the ship crew and the vessel agent

or his designate shall monitor and provide directions to the operator and ensure no listing

of the vessel.

Special considerations for cargo

The Customer shall ensure that all cargo which he brings or delivers at the Terminal or vessel

a) Shall comply with all applicable law, regulations, directions and codes issued by the

Terminal or by a statutory or regulatory body;

b) Are not liable to give off any injurious dust, gas, fumes, liquid or radiation; are not

infested, verminous, rotten or subject or fungal attack and not liable to become so while

at the Terminal;


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c) Are not over-heated or liable to become so while at the Terminal;

d) Will not contaminate or cause danger, injury, pollution or damage to any person or any

other goods or property at the Terminal or the water or air adjacent thereto;

e) Contain no unauthorised controlled drugs, contraband, pornography, arms or other illegal

matter;

f) Are properly and sufficiently packed in accordance with the Rules and all relevant laws,

directions and regulations prevailing from time to time;

g) Are properly and sufficiently marked, accurately documented and labelled for all shipping,

cargo handling, dispatch, customs and like purposes;

h) Are properly marked with any warning as to the hazardous nature of any contents and the

precautions to be taken in handling the same and (in the event of the escape of anything

injurious therefrom) as may be necessary to

i) ensure the safety and health of all persons likely to handle or come into contact with the

goods and in accordance with all laws;

j) Are in a fit and proper condition to be handled.

Dangerous Goods

a) All dangerous goods exported, imported or transhipped shall comply with all applicable law,

regulations, directions and codes issued by the Terminal and the Local Port Regulations.

b) In the event of any spillage or discharge of any dangerous, hazardous or poisonous

substances or any contaminant or pollutant, the Customer shall immediately inform the

Terminal and take all necessary steps to limit the extent of, clean and otherwise deal with

such spillage or discharge, including providing relevant information and expertise.

c) Where a vessel at the Terminal is loading or unloading dangerous goods or has on board

such goods, that vessel should not engage in any operation that might cause an explosion or

a fire or endanger persons or property.

d) The Customer shall be responsible for ensuring that all necessary measures are taken to

ensure that the dangerous cargo is rendered safe for handling and storage.


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6. Haulers

a) The entry on foot of haulers into the container stacks, between containers, is dangerous

and forbidden. Drivers should remain in their trucks unless absolutely required to be on

foot. When drivers are required to leave their trucks, they must comply with the rules in

these Safety Regulations to ensure their own safety and the safety of others.

b) No vehicles, equipment or personnel are allowed to be stationed along the equipment

gantry path at all times.

c) Chassis twist locks must remain locked while driving on the Terminal.

d) Trucks must be properly aligned in the truck lane for yard cranes to safely land and hoist

containers to and from chassis.

e) Before the truck is loaded it should be checked (by the hauler) to ensure that its load

platform, bodywork, anchorage points or twist-locks, as appropriate to the load, are in

sound and serviceable condition.

f) Drivers will be required to leave their vehicles to lock or unlock chassis twist locks or to

inspect containers. While on foot, drivers must be aware at all times of container handling

equipment or vehicles travelling on the Terminal and containers moving in adjacent

container slots.

g) Haulers are not allowed to unplug reefer containers from the reefer points.

h) It is the Hauler’s duty to check and ensure that the load is adequately secured prior to

leaving the Terminal.

7. Contractors’ obligations

General

Contractors shall follow the provisions of this Document when working on the Terminal

premises, the relevant laws and regulations applicable to the type of work and any instructions

issued by the Terminal from time to time.

a) The Contractor is to ensure that he and his personnel are familiar with the Health, Safety

and Environment Regulations at the Terminal before work commences on site.


Page 23 SOP-OPS-01

b) Work on site cannot commence without the permission of the relevant Terminal Official

who ordered the work.

c) Contractors are responsible to assess the risks prior to starting a job and for ensuring all

of their employees are aware of all work activities, operations, safety regulations and

where safety equipment and/or personal protective clothing is required.

d) Contractors are responsible to provide and place highly visible signs and barriers to

clearly segregate the work site over 24-hrs in order to minimize the risks to passing

traffic, pedestrians and equipment while work is in progress and until the job is

completed. If work is being carried out at height and there is a risk of falling objects as a

result of this work, the area below the work is to be safely cordoned off to prevent

pedestrians and traffic from entering. Prior authorization to close off the area must be

obtained from the Terminal Official who ordered the work.

e) Suspended loads must not be left unattended or unsupervised at any time.

f) The Contractor shall take all necessary measures to ensure that work proceeds safely

and with minimal disruption and minimal risk to Terminal operations.

g) Contractors shall provide personal protective clothing and equipment such as safety

helmets, safety vests, appropriate footwear etc. and wear or use such items in

accordance with these regulations.

h) Contractors are not permitted to alter or interfere with any plant, tool or equipment owned

or hired by the Terminal unless authorised by LCT.

i) Any scaffolding or other access equipment used by Contractors, whilst situated on the

Terminal premises, must be inspected by their own ‘Competent Person’ to ensure that is

in full compliance and maintained in accordance with the requirements of the

Occupational Health and Safety Regulations.

j) Contractors shall maintain workplaces and amenities in a clean and tidy condition with

debris, waste materials and surplus equipment removed and cleared as work proceeds.

Work areas and access to work areas must be cleared at the end of each working day.

k) Contractors can be inspected at any time by the Terminal Management or Safety and

Security Representatives and must follow their reasonable advice and directions to

eliminate hazards and reduce risks to people, plant, equipment and the environment.


Page 24 SOP-OPS-01

Civil / Infrastructural work

This section applies for maintenance, repair, alterations, installation, construction and

excavation work covering but not limited to civil works, line marking / painting, lighting

towers, reefer units, water / electricity distribution, lifts, offices and the IT infrastructure.

a) Work on site cannot commence without the permission of the Terminal Official who

ordered the work.

b) Works are to be protected by highly visible signs and barriers. Unattended excavations or

unfinished works are to be covered where practicable or suitable measures taken to

prevent people and plant entering. Road works and sites are to be lit at night by amber

lamps.

Road Signage General Requirements

The main criteria for road signage are as follows:

• Signage is to be designed for the foreseeable traffic conditions and vehicular speeds;

• The signage should attract the attention of the driver at sufficient distance;

• Signage should contain only essential information and be understandable at a glance;

• The size of sign-lettering should allow the driver to read it from a distance far enough

such that his gaze is not diverted through a large angle;

• The signs are to be sited at a distance which is far enough so as to allow the driver

enough time to take any necessary action;

c) An information board is to be displayed at every road works site with the following

information: Name of the company and 24hr emergency contact telephone number.

Work on Plant and Equipment

a) A notice clearly indicating that equipment is Out-of-Service is to be placed at equipment

access points and removed on completion of works.

b) It is the Contractor’s responsibility to take necessary measures to ensure that equipment

undergoing maintenance or repairs is protected from unintended use while under his

responsibility.

c) The equipment and underlying site is to be cleaned of all debris and any waste materials

generated during the work and the site is to be left in a safe condition.


Page 25 SOP-OPS-01

DANGEROUS CARGO POLICY

1. Scope

This policy applies for dangerous classes listed in the IMDG code (see Table I).

2. Prohibited IMDG cargo / cargo accepted under spe cial arrangement

No class 1 (explosives) or class 7 (radioactive) containers should be stood down on the stacking area.

These should only be accepted onto the Terminal as direct delivery to gate out. Class 1.4s may be

accepted under special conditions and only if the Agent/Line makes a request in writing.

3. Customer responsibilities

The Customer shall comply with and observe all applicable laws, rules and regulations under any

statutory or regulatory bodies/ instrument in respect of the following:

a) Vessels and/or their operation;

b) Containers and/or their operation;

4. Rules for storage of hazardous cargo on the Term inal

4.1 Containers with dangerous goods should be stored on the Terminal in accordance with the

IMDG segregation rules shown in Table II.

4.2 Containers with dangerous cargo must be placed at least 2 bays away from

• Plugged reefer containers

• Fixed plant (e.g. reefer points, substations, pump rooms)

• Offices, mobile cabins or accommodation

5. Transport of IMDG cargo

No incompatible containers containing hazardous goods should be loaded onto the same trailer.

Guidance for incompatibility is found in the IMDG code.

6. Monitoring

A full inspection of IMDG cargo should be done by Operations every shift and records kept in a log

book. Planning to ensure that the incompatible units are shifted at the earliest.


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The Safety Department will audit to ensure that these inspections are done.


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TABLE I

Class Description

Class 1 Explosives

1.1 Substances and articles which have a mass explosion hazard.

1.2 Substances and articles which have a projection hazard but not a mass explosion hazard.

1.3 Substances and articles which have a fire hazard and either a minor blast hazard or a minor projection hazard or both, but not a mass explosion hazard.

1.4 Substances and articles which present no significant hazard.

1.5 Very insensitive substances which have a mass explosion hazard.

1.6 Extremely insensitive articles which do not have a mass explosion hazard.

Class 2 Gases: Compressed, Liquefied or Dissolved under Pre ssure

2.1 Flammable gases

2.2 Non-Flammable gases

2.3 Toxic gases

Class 3 Flammable Liquids

Class 4 Flammable Solids or Substances

4.1 Flammable solids

4.2 Substances liable to spontaneous combustion

4.3 Substances which, in contact with water, emit flammable gases.

Class 5 Oxidizing Substances (agents) and Organic Peroxides

5.1 Oxidizing substances (agents) by yielding oxygen increase the risk and intensity of fire

5.2 Organic peroxides - most will burn rapidly and are sensitive to impact or friction

Class 6 Toxic and infectious Substances

6.1 Toxic substances

6.2 Infectious substances

Class 7 Radioactive Substances

Class 8 Corrosives

Class 9 Miscellaneous dangerous substances and articles *


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TABLE II

Class 1.1 1.2 1.5

1.3 1.6

1.4 2.1 2.2 2.3 3 4.1 4.2 4.3 5.1 5.2 6.1 6.2 7 8 9

Explosives 1.1,1.2,1.5 * * * 4 2 2 4 4 4 4 4 4 2 4 2 4 X

Explosives 1.3, 1.6

* * * 4 2 2 4 3 3 4 4 4 2 4 2 2 X

Explosives 1.4 * * * 2 1 1 2 2 2 2 2 2 X 4 2 2 X

Flammable gases 2.1 4 4 2 X X X 2 1 2 X 2 2 X 4 2 1 X

Non-toxic, non-flammable gases

2.2

2 2 1 X X X 1 X 1 X X 1 X 2 1 X X

Toxic gases 2.3 2 2 1 X X X 2 X 2 X X 2 X 2 1 X X

Flammable liquids 3 4 4 2 2 1 2 X X 2 1 2 2 X 3 2 X X

Flammable solids**) 4.1 4 3 2 1 X X X X 1 X 1 2 X 3 2 1 X

Substances liable to spontaneous combustion

4.2

4 3 2 2 1 2 2 1 X 1 2 2 1 3 2 1 X

Substances which, in contact with water, emit flammable gases

4.3

4 4 2 X X X 1 X 1 X 2 2 X 2 2 1 X

Oxidizing substances (agents)

5.1

4 4 2 2 X X 2 1 2 2 X 2 1 3 1 2 X

Organic peroxides 5.2 4 4 2 2 1 2 2 2 2 2 2 X 1 3 2 2 X

Toxic substances 6.1 2 2 X X X X X X 1 X 1 1 X 1 X X X

Infectious substances 6.2 4 4 4 4 2 2 3 3 3 2 3 3 1 X 3 3 X

Radioactive materials 7 2 2 2 2 1 1 2 2 2 2 1 2 X 3 X 2 X

Corrosives 8 4 2 2 1 X X X 1 1 1 2 2 X 3 2 X X

Miscellaneous dangerous substances and articles

9

X X X X X X X X X X X X X X X X X

Numbers and symbols relate to the following terms as defined in this section:

1 1 - "Away from"

2 2 - "Separated from"

3 3 - "Separated by a complete compartment or hold from"

4 4 - "Separated longitudinally by an intervening complete compartment or hold from"

X X - The segregation, if any, is shown in individual schedules

* - See subsection 6.2 of the introduction to class 1 for segregation within class 1.

**- Including self-reactive and related substances and desensitized explosives.


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CHEMICAL HANDLING PROCEDURE

1. Objective

To prevent any harm to the human beings, property and environment resulting from incorrect/improper

handling of Chemicals.

2. Parties involved

All departments involved in handling cargo or equipment and supply of chemicals

This procedure is applied to control of chemical substances including purchased, stored and disposed.

3. Definition

3.1 MSDS/CSDS : Material Safety Data Sheet/Chemical Safety Data Sheet

3.2 SHO : Safety and Health Officer

3.3 OSH : Occupational Safety and Health

3.4 CPL : Classification, Packaging and Labelling

3.5 ERT : Emergency Response Team

3.6 PPE : Personal Protective Equipment

3.7 HOD : Head of Department

4. Procedure

The department/section that used chemical substances shall try to reduce the use of toxic

substances which are harmful to human health and ecological system or change it to less toxic

substances.

Appropriate control of chemical substances

Department/section that used chemical substances shall have appropriate control on usage,

handling, storage and disposal of the substances upon the instruction from related department. This is

to protect human health and environment from hazard and pollution.

Chemical Storage

• Storage place, manner and volume shall be controlled, in accordance with appropriate

storage standards specify by laws and regulations.


Page 30 SOP-OPS-01

• After everything has been checked and correct, the chemical will be sent to the

respective storage area.

• A storage area shall be provided with personnel in charge, handling precautions,

MSDS/CSDS, handling instructions, air ventilation and equipment for safety-first

measures.

• Poison chemical shall be stored inside the secured area and it shall be locked as

safety precautions. These chemicals shall be stored out of reach of unauthorized

persons.

Chemical Room

• The personnel in charge of the chemical room should check the suitability of labelling,

method before the chemical is stored.

• The personnel in charge of the chemical room should ensure that the chemical to be

stored is following storage guideline.

Note:

a) The end user should determine the suitable quantity to be stored in lines for

production purposes.

b) For decanting of chemical, the end user can use decanting guideline at

Attachment 3. The container must be labelled in such a way that the contents and

risks will be clearly identified.

• The personnel in charge of the chemical room should ensure that all chemicals is

recorded and updated every month.

• Department/section shall also use this format for their own chemical traceability

purpose.

Chemical Disposal

Process standards for each substance shall be strictly followed, and disposal shall

follow the specified instructions.

Chemical Receiving

• Receiving


Page 31 SOP-OPS-01

a) The purchaser/receiving staff should receive the chemical as according to order

quantity and correct item. If supplier deliver wrong chemical, it should be returned

back to supplier.

b) The purchaser/receiving staff shall have appropriate training regarding chemical

handling.

• The suitability of label sticker used shall according to guideline stated in OSH (CPL)

regulations.

• Purchaser/receiving staff shall ensure containers are in good conditions (no bent,

crack or sealed).

• Receiving staff/Purchase shall check the manufacturing and expiry date.

• Chemical which is received direct from the supplier, should ensure that obvious

indication of the sign could be seen clearly(if any)

Chemical Distribution

After checking, the receiving staff should ensure that the chemical is distributed to the

personnel in charge of the chemical room in good condition. Any abnormality of the

chemical condition should be informed to the personnel in- charge of the chemical room

during the distribution period.

New Chemical

• Any new chemical that will be used must be reviewed by Engineer or SHO.

• If the container is not having suitable labelling, the personnel in charge of the

chemical room should paste the sticker in accordance to OSH (CPL) regulations.

Expired chemical shall be taken by supplier for disposal/shall be disposing as

according to environmental law.

Chemical Usage and Handling

• Precautions for use shall be strictly followed, avoiding disaster due to harmful

substances and protecting environments from pollution that may be caused by an

accident.


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• All personnel involved in the usage of the chemical shall acquired sufficient

understanding of the inherent properties of the chemical, any risk on handling,

measures in connection with the handling and contingency measurement. This may

be gained from the training provided by respective Emergency response team

• It is important to wear the appropriate PPE during handling of chemical for production.

These safety precautions to protect the personnel from being inhaled, skin or eye

contact.

• In case of acute ill-health effect due to chemical handling, an employee shall without

delay report to the supervisor/HOD. Supervisor/HOD shall report to SHO for further

investigation and action.

• CSDS/MSDS shall be located at accessible area where chemical is used.

Warning sign

Warning sign shall be posted at areas where chemical hazardous to health is being handled.

Respective department head is to ensure that warning signs are place at appropriate area to

warn persons entering the area of hazards.

The warning signs shall have the following features:

• give warning of the danger

• written in Arabic and English language

Labelling Guideline

1. All labels should be pasted on the outside the container (about centre part) or any place,

which is easily identified.

2. Labelling should be in easy language ( example : in Arabic or English )

3. The printing of the labelling should be durable

4. Types of sticker to be pasted should be similar with labelling guideline in OSH (CPL)

regulations.

Information Needed On The Label

1. Product or chemical name


Page 33 SOP-OPS-01

2. Name of manufacture or importer

3. The additional label is not necessary if the manufacturer or importer has already pasted or

printed on the container

Any information/remarks specified by Store Keeper


Page 34 SOP-OPS-01

SOP FOR HSE PERSONEL

1. Objective

For best results in managing Health Safety and Environment to ensure that all Health Safety and

Environment requirements is well practiced and maintained

2. Parties involved

All employees attached to HSE

3. Relevant records

3.1 Daily Observation Record (to be done by HSE staff)

3.2 Monthly Observation Record Summary.

4. Procedure details

HSE Personnel

- Discuss with HSE HOD to specify area that generally needs observation to be done at

operational and non-operational area.

- Determine whether joint observation or inspection is needed. If yes, contact the

department involved for joint observation or inspection. Specify the date, time and area to

the departments. Ensure that the representative of the department involved is available

during the joint observation. If no, proceed with the inspection or observation at the

workplace area.

HSE Personnel

- For Daily Observation inspect operations area at the Container Terminal, Free Zone areas

and tenants premises. Operation areas include the wharf, vessel, yard and workshop.

- Observe and check for unsafe act and unsafe condition at the work area.

- Verify that work safety requirement is being met, referring to the General Guidelines of Safety at

Container Terminal General Guidelines for Personal Protective Equipment and HSE Guidelines for

Contractors Standard Practice.

If there is a case of non-compliance, recommend necessary actions based on the severity of cases.


Page 35 SOP-OPS-01

If the case is minor, advice the person involve of things that should be done and should not be done.

- Follow Accident/Incident Standard Operating Procedure if there is an accident during the

observation.

- Follow Handling Leaking/Damage Container Standard Operating Procedure if found any leaking and

damage containers during the observation.

- Fill in the details of non compliance and recommendation in the Observation Record.

HSE Personnel

- For Monthly Safety Checklist if any, inspect the area that has been specified.

- If there is a joint observation, ensure that the representatives of the departments involved

are there during the observation.

- If there is no joint observation, ensure that the supervisor in charged for the specified area

is there to assist.

- Observe the area using the Monthly Safety inspection Checklist.

HSE Personnel

- Give relevant remarks in the Observation Record. Remarks shall include further explanation on the

non-compliance cases or suggestions on the preventive actions.

- Submit the Observation Report to relevant parties

HSE HOD

- Review the reports to identify if there are any critical issues that need to be addressed. If

joint observation has been initiated, joint review with the relevant departments will take

place.

- Communicate and discuss with the relevant HODs regarding the critical cases on non- compliance.

- If there are no critical cases of non-compliance, quote the relevant guidelines and policies involved

that need to be followed.

- Advice on the preventive action in order to avoid recurrence.


Page 36 SOP-OPS-01

MEDICAL EXAMINATIONS

1. Objective

The objective of this procedure is to ensure that all medical examinations are being reported in order

to determine any work-related diseases and to have preventive and corrective action in ensuring a

healthy working environment

2. Scope

This procedure defines the responsibilities and actions of the Medical representative, HSE personnel,

HSE HOD and departments involved in ensuring the workers in PTP will have a healthy working

environment.

3. Definition

Medical Representative:

Medical personnel, either the doctor or medical assistant appointed by the company.

HSE Personnel:

Health, Safety and Environment personnel who are responsible in compiling the medical

reports and to make a basic analysis

HSE HOD:

Health, Safety and Environment’s Head of Department

4. Procedure details

Medical Representative 4.1.1 Submit report to HSE department using Medical Report Form on monthly basis before

3trdof the following month.

4.1.2 Fill in the Medical Report 1 for weekly records.

4.1.3 Fill in the Medical Report 2 for monthly records.

4.1.4 Segregate the Medical Examination based on type of illness.


Page 37 SOP-OPS-01

4.1.5 Highlight any critical / severe cases that are rare.

HSE Personnel

4.2.1 Receive and compile the Medical Report Forms.

4.2.2 If the Medical Representative does not submit the Medical Forms.

4.2.3 Ensure that all type of illness is explained.

4.2.4 Ask for additional medical report if there are any rare cases.

HSE Personnel

4.3.1 Analyze the Medical Reports and determine if there is any critical illness, which have the

highest number.

4.3.2 Highlight both illness, which has the highest number, and illness that is rare.

4.3.3 Submit both Medical Reports and analysis to HSE HOD.

HSE HOD / HSE Personnel

4.4.1 Investigate the cause of illness which has the highest number and illness which is rare by

referring to any additional notes from the Medical Representative.

4.4.2 If there is none, request for additional Reports for the specific illness from the Medical

Representative.

4.4.3 Have a discussion with the Medical Representative to find the root cause of such illness and

compile the findings.

HSE HOD

4.5.1 If the illness is cause by the working environment, discuss the matter with the relevant

parties involved.

4.5.2 For example, if the illness is cause by operating machinery, discuss the matter with the

Technical Department and the Terminal Operations Department.


Page 38 SOP-OPS-01

HSE HOD

4.6.1 Communicate the preventive and corrective action to all parties through new Medical

Guidelines.

4.6.2 Ensure that these Medical Guidelines are been approved by the top management and are

ruled by the country’s legislations.

4.6.3 Discuss the matter with relevant authority regarding the new Medical Guidelines.

Departments Involved

4.7.1 Implement and execute the preventive and corrective action based on the guidelines receive

from the HSE Department.


Page 39 SOP-OPS-01

CONTACT DETAILS

1. Contact numbers (tba)

Security Main Gate Transport Chief Stevedore Health clinic Ambulance Hospital Port fire team Port Hazmat team Police Internal Transport Coach TERMINAL offices Security Manager Port Authority MARINE CHANNELS FOR CONTACT WITH TERMINAL

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