h2020 financial rules infoday
TRANSCRIPT
H2020 - Rules for participation and financial rules
Katarina Lenova, 14 January 2015
Rules for participation
• GSA type of actions• Admissibility and eligibility criteria• Associated countries• Who can get funding• Company registration and validation
GSA: 3 topics & 1 type of actions
Innovation action (IA)(activities aimed at producing plans and arrangements or designs for new, altered or improved products, processes or services.)
• GALILEO-1-2014: EGNSS applications• GALILEO-2-2014: Small and Medium Enterprise (SME) based EGNSS
applications• GALILEO-3-2014: Releasing the potential of EGNSS applications through
international cooperation
Standard admissibility criteria
• Submitted in the electronic submission system before the deadline -> Acknowledgement of Receipt
• Complete (requested administrative forms + proposal description + supporting documents)
• Readable, accessible and printable• Include a draft plan for the exploitation and
dissemination of the results (in case specified in the WP)
Standard eligibility criteria
• Content corresponds, wholly or in part, to topic description against which it is submitted
• Proposal complies with the minimum participation and any other eligibility conditions set out for the type of action. Innovation action:– Three legal entities. – Each of the three shall be established in a different Member
State or associated country. – All three legal entities shall be independent of each other.
• GSA encourages creating consortia with more beneficiaries!• GALILEO-2-2015: Small and Medium Enterprise (SME)
based EGNSS applications -> Coordinator must be an SME
Who can get funding?
• EU member state• The Overseas Countries and Territories (OCT) linked to
the MS• Horizon 2020 associated countries:
– Up to date info available at: http://ec.europa.eu/research/participants/docs/h2020-funding-guide/cross-cutting-issues/international-cooperation_en.htm
• Third countries listed in General Annex A• International European interest organisations
Countries eligible to receive funding
• Legal entities established in countries not listed in Annex A and international organisations will only be eligible for funding:– If explicitly mentioned in the call text.– When funding for such participants is provided for under a bilateral
scientific and technological agreement or any other arrangement between the Union and an international organisation or a third country
– When the Commission deems participation of an entity essential for carrying out the action funded through Horizon 2020. Decision based on evaluator's judgement. Elements may include 'outstanding competence and expertise, access to unique now-how, access to research infrastructure, access to data, …
Company registration
• Registration:– Every participant has to register!– To check if registered:
http://ec.europa.eu/research/participants/portal/desktop/en/organisations/register.html
– Info for registration:• legal status and • info on finances
Proposal submission
Validation of organisationRegistration of organisation
Financial viability checkLEAR appointment
Company validation
• Validation:– Only if proposal accepted– Supporting docs will be requested to prove legal name, form and
address• LEAR - Legal Entity Appointed Representative• Financial viability check
– Always for coordinators of projects with > EUR 500K funding unless they are public bodies
– May be needed for others – EC contacts you
Proposal submission
Validation of organisationRegistration of organisation
Financial viability checkLEAR appointment
Financial Rules
• Funding rates• Indirect cost rate• Subcontracting • 3rd parties• Reporting requirements• Payments
Single funding rate for direct costs
One project = one rate
• Same rate for all beneficiaries and all activities in the grant.
• Rate depends on the type of action
Maximum reimburseme
nt rates
Research and technological development activities (*)
Demonstration activities
Other activities
Network of excellence
50%75% (**)
100%
Collaborative project(****)
50%75% (**)
50% 100%
Coordination and support action
100% (***)
Funding rates for GSA grants under 2nd call
• Innovation action (IA)– 70% of the total eligible costs– Exception: 100% of the total eligible costs for non-
profit legal entities
No differences among cost categories (RTD, MGT, DEM, OTH)!
Indirect costs
• 20%?• 60%?• Real?• Simplified?
• 25% of the total eligible costs excluding:– Subcontracting– Costs of resources made available
by 3rd parties – Financial support to 3rd parties
Third parties
Definition: entities which participate in the action but do not sign the GA
!!! If somebody is working on the project that does not have a direct employment contract
with the beneficiary!!!
Bene
ficia
ry Affiliated entities
Third parties with a legal link
Subcontractors
• Similar to FP7 Special Clause 10
• Must be identified in the GA
• Same cost eligibility criteria as beneficiaries
• NEW: COM or Agency may request them to accept joint and several liability for their EU contribution
Linked third parties
!
Third parties
Bene
ficia
ry Affiliated entities
Third parties with a legal link
Subcontractors
Linked third parties
Third parties
• Covers limited part of the project
• Ensure best value for money and avoid any conflict of interests
• Not possible to subcontract among the beneficiaries
• Estimated costs and tasks must be identified in the budget and Annex 1
• NEW: if not identified in Annex 1, Commission may still approve them (beneficiary bears the risk of rejection)
!
Bene
ficia
ry Contracts necessary for the implementation
Contributions in kind
Third parties
• For the purchase of goods, works or services
• Ensure best value for money and avoid any conflict of interests
• Free of charge or against payment are eligible costs if they meet the eligibility conditions
• Must be set out in Annex 1
• NEW: if not identified in Annex 1, Commission may still approve them (beneficiary bears the risk of rejection)
!
Bene
ficia
ry
Financial support to 3rd parties
Third parties
• 'Cascading grants': Equivalent to FP7 Special Clause 42
• Prizes: awarded by the beneficiary as part of the action
• Option to be used ONLY if foreseen in the Work Programme
• Conditions set out in Annex 1
Reporting – working time
• Time recording: – Still needed for everybody– Exception: when person is working full-time on
the project
Reporting - certificates
• Certificate on methodology:− For getting additional assurance on cost accounting practices − For direct personnel costs declared as unit costs calculated in
accordance with the beneficiary’s usual cost accounting practices
− Certificate must be approved by the EC− Certificates issued for FP7 not valid in H2020
• Certificate on the financial statement - CFS:– Total EU contribution ≥ EUR 325.000– At the end of project– Issued by external auditor using prescribed template in Annex 5
THANK YOU
Additional information:
–H2020 EC website: http://ec.europa.eu/programmes/horizon2020/en –Participant Portal:http://ec.europa.eu/research/participants/portal/desktop/en/home.html–Horizon 2020 On-line Manual:http://ec.europa.eu/research/participants/portal/desktop/en/funding/guide.html# –Horizon 2020 Annotated Grant Agreement:http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/amga/h2020-amga_en.pdf