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Haberdashers’Aske’sFederationTrustSchemeofDelegationofGovernance&ExecutiveLeadership
ChangelogDateofchange SummaryofchangeMarch2017 FirstversionapprovedbyTrustBoard
Haberdashers’Aske’sFederationTrustSchemeofDelegationofGovernance&ExecutiveLeadership
ThepurposeofthisschemeofdelegationistosetouthowtheHaberdashers’Aske’sFederation
Trust(HAFT)delegatesitsresponsibilitiestothedifferentpartsofitsgovernancestructureandits
executiveteam.ThisschemereflectsthevisionstatementoftheTrust.
TheHaberdashers'Aske'sFederationisafederationofthreeall-throughstate-maintained
independentschoolseachattheheartoftheircommunitythatshareavisionfortheeducationof
childrenandyoungpeople.Ourvisionisbuiltfromourvaluesofaspirationandachievement,
personalresponsibility,self-disciplineandmutualrespect.Weareforwardlookingandvalue
innovationwithinthecontextofourlongtraditionofprovidingexcellenteducation.Basedupon
thesevaluesweaimtoensureallthechildrenandyoungpeoplewhocometoourschools:
• Arehappyandsafeatschoolandareabletolearnsuccessfullywithinasupportive
environment
• Areabletoachievetheirfullpotentialpersonally,academicallyandsocially
• Developandgrowasindependent,resourcefulandresilientindividuals
• Areequippedwiththeskills,qualificationsandloveoflearningtheywillneedtobe
successfulintheworldtheywilljoinasadults
Wewillachievetheseaimsbyprovidingasafeenvironmentwhereallchildrenandyoungpeoplecan
succeedandthrough:
• Provisionofacurriculumthatisstretching,relevantandprovideseachstudentwiththe
opportunitytoexcel
• Highexpectationsofeverymemberofourcommunity
• Excellentteaching,leadingtothehigheststandardsofacademicexcellence
• Thebeststandardsofbehaviourbaseduponourvaluesofmutualrespect,self-disciplineand
self-confidence
• Arespectfortraditionthatembracesinnovationandchallenge
1. ThestructureofHAFTHAFTisacloselyintegratedMAT.Itsthreeschoolshavesharedgovernanceandsharedexecutive
leadership.
GovernanceThereisacloserelationshipbetweenthedifferentpartsofgovernanceinHAFT,buteachhasdistinct
responsibilities.Thelocalgoverningbodiesarefocussedsolelyonensuringthequalityofeducational
provision.TheTrustBoardanditscommitteesareresponsibleforthestrategicprioritiesofthe
organisation,itsgrowthplans,majorcapitalinvestmentsandforapprovingthebudgetand
managingthefinancesacrosstheorganisation.
Thisdocumentshouldbereadalongsidetwootherkeydocuments:
• Thetermsofreferenceofthegoverningbody,whichgivesdetailsofthemembershipofthe
TrustBoard,itscommitteesandthelocalgoverningbodies.Itsummarisestheir
responsibilities,extractedfromtheschemeofdelegationtablebelow,andspecifieswhere
tasksneedtobecarriedoutineachmeeting.
• Theschemeofdelegationoffinancialpowers,whichdescribesindetailthelimitsof
authorityofindividualstospendmoneyandtomakeotherindividualfinancialdecisions
HAFT’sPrincipalsponsoristheWorshipfulCompanyofHaberdashers.Itssecondsponsoristhe
TempleGroveSchoolsTrust.HAFT’smembersareappointedbytheWorshipfulCompanyof
Haberdashersorbyaresolutionofthemembers.TheChairmanofDirectorsofHAFTisamemberex-
officioifnototherwiseappointedamember.
TheTrustBoardistheboardofdirectorsoftheTrust.Uptotendirectorsareappointedbythe
members(nominateddirectors);uptotwodirectorsareappointedbytheTempleGroveSchools
Trust.TheCEOisadirectorex-officio.Thedirectorsmayco-optadditionaldirectors.
TherearefourcommitteesoftheTrustboard:finance,audit,strategyandstandards.Thechairof
eachcommitteeisappointedbytheTrustBoard.Eachcommittee’smembersaredrawnfromthe
directorsand,inthecaseoftheauditcommittee,independentappointeeswhodonothaveany
otherroleintheTrust’sgovernance.
Thereisalocalgoverningbodyforeachschool:Crayford,HatchamandKnights.Thechairofeach
localgoverningbodyisappointedbytheTrustBoardandisdrawnfromamongstthenominated
directors.Themembershipofeachlocalgoverningbodyincludesotherdirectorsofthetrust,elected
parentsandstaff,localauthorityrepresentativesandco-optedgovernors.
TheHatchamTempleGroveFreeSchool(HTGFS)islegallyaseparateschoolbutoperatesaspartof
theHatchamCollegeall-throughschool.TheheadteacherofHTGFSisline-managedbythePrincipal
ofHatchamCollege.HTGFShasaseparatelocalgoverningbody,butthishasthesamemembership
asthegoverningbodyofHatchamCollegeandallmeetingsareheldjointly.
TheExecutiveTheexecutiveleadershipoftheMATisnotdistinctorseparatefromtheleadershipoftheschools.
AllkeyexecutivedecisionsabouttheMATaremadebytheFederationExecutiveTeamwhich
consistsofthethreePrincipalsoftheall-throughschools,theDirectorofPerformance,theDirector
ofFinanceandtheCEOinthechair.HAFThasasharedpedagogicmodelandtheorganisationis
structuredtosupportcollaborativeactivitytodevelopandimplementhighlyeffectiveshared
practiceacrossallaspectsoftheworkoftheschoolsintheTrust.Thisworkisundertakenby
strategicleadershipcommitteescomprisedofseniorleadersfromeachschool.Eachcommitteeis
chairedbytheCEOoranothermemberoftheFederationExecutiveTeam,towhichtheyareall
accountable.Thestrategicleadershipcommitteesarenotdescribedintheschemeofdelegation
table.TheirmembershipandremitisdecidedbytheFederationExecutivewhichremainsultimately
accountableforalltheiractions.
ThePrincipalofeachofthethreeall-throughAcademiesiswhollyresponsibleandaccountablefor
themanagementofhisorherschool.TheyarerequiredtofollowtheTrust’sagreedpoliciesandto
implementtheproceduresandpracticeagreedbytheFederationExecutiveTeamanditsstrategic
leadershipcommittees,ofwhichtheyaremembers.OtherwisethePrincipalshaveautonomyover
allothermanagementdecisionsabouttheirschoolsandtheyareexpectedtodeterminehowbestto
actinaccordancewiththeTrust’svisionstatement.Incarryingouttheirresponsibilitiesthe
PrincipalsandtheirteamsmaybeadvisedorscrutinisedbytheCEOandothercentrallyemployed
staffactingonhisbehalf,butthisdoesnotinanywayalterthePrincipals’responsibilitiesfortheir
schools.EachPrincipalissupportedbyanAcademyLeadershipTeam.Themembershipofeachteam
andtheresponsibilitiesoftheirmembersarenotdescribedintheschemeofdelegationtable.The
Principalremainsaccountablefortheseniorleadersactingonhis/herbehalf.
KeytotheschemeofdelegationtableInthetableoverleafthefollowingsymbolsareused:
Key
Members:themembersofHAFT
TrustBoard:theDirectors/TrusteesofHAFT(orthecommitteesthereof)
CEO:TheChiefExecutiveOfficerofHAFT(whoisalsotheaccountingofficer)
FedEx:FederationExecutiveTeam
LGB:LocalGoverningBody(foreachAcademy)
AcademyPrincipal:thethreePrincipalsoftheall-throughAcademies
ü Actiontobeundertakenatthislevel
AProvideadviceandsupporttothoseaccountablefordecisionmaking
<>Directionofadviceandsupport
2. TableofdelegationofdutiesArea Decision Delegation
Members Trust
Board
FedEx LGB Academy
Principal
Governanceframework
People
Trustees:Appoint/Remove ü Specificrolesoftrustees/committeemembers:agree ü <A AppointSEND,healthandsafetyandsafeguardinglinkgovernorsfor
eachschool ü
Committeechairs:appointandremove ü <A Committeemembers(includingnon-Trustees):appointandremove ü <A LGBchairs:appointandremove ü <A LGBmembers(appointedorLA-nominated):appointandremove ü <A LGBmembers(elected):overseeelections,remove ü <A Clerktoboard&companysecretary:appointandremove ü <A Assistantclerks:appointandremove ü
Systems
and
structures
Articlesofassociation:agreeandreview ü <A <A Governancestructure(committees)forthetrust:establishand
reviewannually ü <A
Schemeofdelegationforgovernanceandleadership:establishand
reviewannually
ü <A
Area Decision Delegation
Members Trust
Board
FedEx LGB Academy
Principal
Systems
and
structures
Termsofreferencefortrustcommitteesincludingannualschedule
ofbusiness:agree
ü <A
TermsofreferenceforLGBincludingannualscheduleofbusiness:
agree
ü <A
Skillsaudit:complete ü <A> ü RecruittofillgapsonTrustBoard,CommitteesandLGBs ü <A <A Annualself-reviewoftrustboardandcommitteeperformance:
completeannually
ü
Annualself-reviewofLGBperformance:completeannually ü Trustee/committeemembercontribution:reviewannually ü ü SuccessionforTrustees,committeeandLGBmembers:plan ü <A
Statutoryreporting
Reporting
Trustgovernancedetailsontrustandacademies'websites:ensure ü <A Academygovernancedetailsonacademywebsite:ensure ü <A Registerofallinterests,business,pecuniary,loyaltyfor
members/trustees/committeemembers:establishandpublish
ü <A
Annualreportandaccountsincludingaccountingpolicies,signed
statementonregularity,proprietyandcompliance,incorporating
governancestatementdemonstratingvalueformoney:submit
ü <A
Area Decision Delegation
Members Trust
Board
FedEx LGB Academy
Principal
BeingStrategic
Being
Strategic
DeterminetheTrust’svisionstatementincorporatingitsvalues,aims
andethos
ü <A
Ensureeachschoolisfaithfultothevision,values,aimsandethosof
theTrust
ü <A
Determineatrust-widecomplianceframeworkwhichstipulatesthe
approvalpointandcompliancearrangementsforalltrust-wideand
schoolpolicies
ü <A
Determineandmonitorcompliancewithpolicieswhichreflectthe
Trust’sethosandvalues,forthosepoliciesthataretheresponsibility
oftheTrustBoardanditscommitteesasspecifiedinthecompliance
framework(thisincludesforexampleallfinanceandHRpolicies)
ü <A
Determineandmonitorcompliancewithpolicieswhichreflectthe
Trust’sethosandvalues,forthosepoliciesthataretheresponsibility
ofFedExasspecifiedinthecomplianceframework
ü
Determineandmonitorcompliancewithschoollevelpolicieswhich
reflecttheTrusts’ethosandvaluesforthosepoliciesthatarethe
responsibilityoftheLGBasspecifiedinthecomplianceframework
A> ü <A
Determineandmonitorcompliancewithschoollevelpolicieswhich
reflecttheTrusts’ethosandvaluesforthosepoliciesthatarethe
responsibilityofthePrincipalasspecifiedinthecompliance
framework
A> ü
Centralspend/topslice:agree
ü <A
Area Decision Delegation
Members Trust
Board
FedEx LGB Academy
Principal
Being
Strategic
Managementofrisks:determineriskmanagementpolicy,review
compliancewithpolicyanditsimpact.
ü(Audit
cttee)
<A
Managementofschoolrisks:establishregister,reviewandmonitor A> ü <AManagementoftrust-widerisks:establishregister,reviewand
monitor
ü <A
Engagementwithparentsandcarers Engagementwithotherstakeholders(Differentstakeholdersfor
eachgroup)ü ü ü ü ü
Trust'svisionandstrategy,agreeingkeyprioritiesforthefiveyear
strategy:determineandreviewannually
ü <A
Trust’svisionandstrategy:evaluateeffectivenessofTrustin
achievingitsoverallaimsaspartofthe5-yearstrategyreview
ü <A
Federationannualplansthatexecutetheprioritiesofthefiveyear
strategy:agreeannuallyandevaluateimpact
ü <A
Schoolannualdevelopmentplan:agreeannuallyandevaluate
impact
A> ü
CurriculumprinciplesandassessmentprinciplesfortheFederation:
agreeandreview
ü <A
Materialchangestothecurriculumofferedacrossoneormorekey
stagesattheAcademy(withinthescopeallowedbythecurriculum
principles)
A> ü <A <A
Area Decision Delegation
Members Trust
Board
FedEx LGB Academy
Principal
Being
Strategic
MaterialchangestotheoverallmixofqualificationsofferedatKS4
andsixthformintheAcademy(notchangestoindividual
qualificationsinresponsetodemandorchangestoexamboard)
A> ü <A <A
Changestothesummativeassessmentsystem,targetsettingor
forecastingmethodologyinuseintheAcademy
ü <A
Chiefexecutiveofficer:Appointanddismiss ü
Academyprincipal&otherFedExmembers:Appointanddismiss ü(Chair) ü(CEO)
Budgetprinciplestodetermineratioofstaff/non-staffand
teaching/otherstaffspending:agree
ü <A
Budgetplan:approve ü <A
Monitordeliveryofthebudgetandmanagementaccounts ü <A
MaintainoverviewoffitnessforpurposeofFederationestateand
agreecapitalinvestmentprioritiesabovethelimitdelegatedtothe
executiveinthefinancialschemeofdelegation
ü <A
Expansionprojectsandothermajorcapitalprojects:approve
projectsandmonitortheirprogress
ü <A
Area Decision Delegation
Members Trust
Board
FedEx LGB Academy
Principal
Being
Strategic
Agreeandmonitortheimplementationofanappropriatepolicyfor
theaccumulation,retentionanduseofreservesacrosstheTrustand
byeachschool
ü <A
FederationExecutivestaffingstructure:agree ü <A
Trust'sstaffingstructure:agree A> ü
SchoolVProles:agree ü <A
Schoolstaffingstructure:agree A> ü
Holdingtoaccountforcomplianceandperformance
Holdingto
account
Monitoringandreportingarrangementsformattersofcompliance
(e.g.safeguarding,H&S,employment):agreecomplianceframework
ü <A
Reportingonsafeguarding:receivereportsoneachAcademyfrom
theAcademyleadershipteamandfromthenominatedgovernor
ü
Reportingonschooltrips:receivereportsannuallyfromthe
Academyleadershipteam
ü
ReportonSEND:approvetheSENDinformationreportforthe
Academy
ü <A
Area Decision Delegation
Members Trust
Board
FedEx LGB Academy
Principal
Holdingto
account
PerformancemanagementoftheChiefExecutiveOfficer:undertake ü
Performancemanagementofacademyprincipal:undertake ü(CEO) <A(Chair)
KeyPerformanceIndicators:agreeKPIsetforschools ü <A
SetschooltargetsforKPIsandmonitorperformanceofschooland
pupilgroupsagainstthem
ü <A <A <A
Monitortrust-wideperformanceagainstKPIsandqualityassure
targetsettingandmonitoringbyLGBs
ü <A
Self-evaluationofschooleffectiveness:agreeself-evaluationcycle ü <A
Self-evaluationofschool:agreeevaluationtextandgrades A> ü <A
MaintainoversightoftheeffectivedeliveryofTrustcentralservices ü <A
Ensuringfinancialprobity
Ensuring
financial
probity
Trust'sschemeoffinancialdelegation:establishandreview ü <A
Overseetheeffectivenessoffinancialaccountingandreporting
systems,financialmanagementinformationsystems,internal
financialcontrols,internalandexternalauditprocessesand
ü <A
Area Decision Delegation
Members Trust
Board
FedEx LGB Academy
Principal
Ensuring
financial
probity
compliancewiththeAcademiesfinancialhandbook.
Appointinternalauditorsonrecommendationfromtheaudit
committee
ü <A
Appointexternalauditorsonrecommendationfromtheaudit
committee
ü
Externalauditors'report:receive,respondandmonitor
implementationofagreedrecommendations
ü <A
CEOpayaward:agree ü
Academyprincipal&otherFedExmemberspayaward:agree ü <A(CEO)
StaffpayawardsforschoolseniorleadersotherthanthePrincipal:
agreethroughremunerationcommitteesasperthepaypolicy
ü
Staffpayawardsforschoolstaffotherthanseniorleaders:agree
throughremunerationcommitteesasperthepaypolicy
ü
Staffpayawardsforcentralservicesseniorleadersotherthan
FedEx:agreethroughremunerationcommitteesasperthepay
policy
ü
Area Decision Delegation
Members Trust
Board
FedEx LGB Academy
Principal
Ensuring
financial
probity
Staffpayawardsforcentralservicesstaffotherthanseniorleaders:
agreethroughremunerationcommitteesasperthepaypolicy
ü
Benchmarkingandtrustwidevalueformoney:ensurerobustness ü <A
3. MattersReservedtotheMembersortheBoardofTrusteesThefollowingmattersarespecificallyreservedforapprovalbytheMembers:
1. AnyproposaltoamendtheMemorandumandArticlesofAssociation
2. Appointmentoftheexternalauditors(ontheadviceoftheAuditCommittee)
ThefollowingmattersarespecificallyreservedforapprovalbytheBoardofTrustees:
1. Anyproposaltoamendthematerialaccountingpolicies;
2. PlanningApplicationsreflectingasignificantchangeofuseandcapitalprojectsabovethe
limitinthefinancialschemeofdelegation;
3. SalesorpurchasesofTrustpropertyassets;
4. Anydecisiontobringordefendlegalactioninacivilcase;
5. Responsetocriminalcharges/allegationsofcriminalactivitywhichhaveconnectionwith
HAFT;
6. Appointment,variationoftermsorremovalofanyFederationExecutivepost;
7. Openingofnewschools,acquisitionofschoolsorexpansionofactivitiesbeyondcore
business;
8. Formationofasubsidiary;
9. Materialchangetogeneraltermsofemployment,staffbenefitsorHRpolicy;
10. ApprovalofannualTrustandSchoolbudgets;11. ApprovalofAnnualReport&Accountsincludingsettingorreserveallocations;12. AnycontractwithanyTrustee,Governorsormemberofseniormanagementorwithany
personorentityconnectedwithanyofthem;
13. Anymajorchangeinpolicieson
a. Admissionofstudents
b. EducationalKPIsandtargetsetting;
c. Curriculumprinciples
14. Receiptofgiftsabove£25kotherthanfromHAFT’stwoestablishedsponsors;and
15. Receiptofpaymentsinexchangeforsponsoring/namingrights.
16. Reviewandapprovalofauthorisationtosigncheques;17. Variationsinauthorisationlevelsforpurchases/leasing/hiringcontractsandanyother
matterscontrolledbythefinancialschemeofdelegation;
18. AnyborrowingbytheTrust;19. Anygrantofguaranteeorindemnityinrespectofathirdparty’sobligations(including
obligationsofstaff);
20. Investmentmanagementpolicies;
21. Cashmanagementpolicies(includingapprovedlistofcounter-parties);
22. Openingofnewbankingrelationships;