haden hill 36 annual open meet 2017 - amazon s3...205 open men/boys 50m breaststroke 206 open...

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Haden Hill 36th Annual

Open Meet 2017

Entry Pack

Sunday 2nd April 2017

Wolverhampton Central Baths

Licence: 3WM170583

Open Meet Level: 3

Website: http://www.hadenhillswimmingclub.co.uk/

Facebook: https://www.facebook.com/HadenHillSwimmingClub

Twitter: https://twitter.com/hadenhillswim

Email: [email protected]

Heats & Live Results: http://results.hadenhillswimmingclub.co.uk

http://www.hadenhillswimmingclub.co.uk/

https://www.facebook.com/HadenHillSwimmingClub

https://twitter.com/hadenhillswim

mailto:[email protected]

http://results.hadenhillswimmingclub.co.uk/

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Welcome

Welcome to the Haden Hill Open Meet 2017. We welcome all returning

swimmers and clubs and hope to see some new faces. This pack contains all

the information for the meet at Wolverhampton Central Baths in April. Please

make sure your club representative fills out all the required information and

either posts or emails the details back.

As always there are points per event up for grabs. The winning club will again

receive a perpetual trophy along with £50 prize money. There are also 3

additional trophies up for grabs including Best Overall Swimmer. We will

publish up to date points as we go.

Regards

HHSC

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Entry Details

Deadline for entries with payment: Sunday 12th March 2017. All information

with payment must be received to secure your place.

Electronic Entry Only

All entries must be submitted using Meet Entry Manager for SportsSystem

available to download from http://www.sportsys.co.uk/ to

[email protected]

The Entry Set file can be found on the HHSC Website. Once the data for your

club/swimmer(s) is entered please produce the following

Two reports (one male and one female),

An Export the Meet Entries

Please email the reports and *.sez file to the address above.

Payment

Cheques: Please post all cheques made payable to “Haden Hill Swimming

Club” to: “HH Open Meet, 26 Gauden Road, Stourbridge, DY9 9HN”.

BACS: Please use the details below and include your reference number

Account Number: 40041416

Sort Code: 20-27-17

Reference: “HH76*YourClubName*. Example “HH17HadHill”

Forms to Send

Please send only the following forms to us.

Mens and Womens report from SportysSystem

Consolidated entry form

Coaches pass form

Photography declaration form for your club if required

Payment

Any questions about entry, please email info@hadenhillswimmingclub.

How To

If you would like instructions on how to use EntryManger please visit the HHSC

website and use the guide on the HHSC Website under the Open Meet

section.

http://www.sportsys.co.uk/


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Programme of Events

Medals

Age Group Categories: Medals will be awarded for the top 3 swimmers in the

age categories as below, per event.

50m: 10’s, 11’s, 12’s, 13’s, 14’s, 15’s, 16’s, 17/Ov

100m: 10’s, 11’s, 12’s, 13’s, 14’s, 15’s, 16’s, 17/Ov

200m: 10’s, 11’s, 12’s, 13’s, 14’s, 15’s, 16’s, 17/Ov

All results declared on a HDW (heat declared winner basis)

Heats may have ‘over the top’ starts

Trophies

Top Club – Last year’s winner: Bilston

Top Overall Swimmer – Last year’s winner: Lauryn Bennett (HHSC)

Top Worcester County Swimmer – Last year’s winner: Lauryn Bennett

(HHSC)

Top Haden Hill Swimmer – Last year’s winner: Lauryn Bennett (HHSC)

Session 1 – Sunday 2nd April 10.00am

101 Open Women/Girls 100m Breaststroke 102 Open Men/Boys 200m Breaststroke

103 Open Women/Girls 200m Backstroke 104 Open Men/Boys 100m Backstroke

105 Open Women/Girls 50m Breaststroke 106 Open Men/Boys 50m Backstroke

107 Open Women/Girls 100m Freestyle 108 Open Men/Boys 200m Freestyle

109 Open Women/Girls 50m Freestyle 110 Open Men/Boys 50m Butterfly

111 Open Women/Girls 200m Butterfly 112 Open Men/Boys 100m Butterfly

113 Open Women/Girls 200m IM

Session 2 – Sunday 2nd April 2.30pm

201 Open Men/Boys 100m Breaststroke 202 Open Women/Girls 200m Breaststroke

203 Open Men/Boys 200m Backstroke 204 Open Women/Girls 100m Backstroke

205 Open Men/Boys 50m Breaststroke 206 Open Women/Girls 50m Backstroke

207 Open Men/Boys 100m Freestyle 208 Open Women/Girls 200m Freestyle

209 Open Men/Boys 50m Freestyle 210 Open Women/Girls 50m Butterfly

211 Open Men/Boys 200m Butterfly 212 Open Women/Girls 100m Butterfly

213 Open Men/Boys 200m IM

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Haden Hill Swimming Club 36th Annual Open Meet (25m) 2017

2nd April 2017 @ Wolverhampton Central Baths Upper Cut off Times Based on ASA Midland Championships 2017 QT's (11yrs/Ov)

(Fastest Time from West (Final Version) & East (Draft Version)) Upper Cut off Times Based on 11% Under Worcester County Swimming Association 2016 QT's (10yrs)

Age of at 31st December of Year of Competition

Boys / Men

Girls / Women

10 11/12 13 14 15 16 17/Ov Event 10 11/12 13 14 15 16 17/Ov

00:32.2 00:31.9 0.29.9 00:28.2 00:27.1 00:26.3 00:25.4 CoT 50m Freestyle CoT 00:33.6 00:31.8 00:30.8 00:29.5 00:29.3 00:29.1 00:28.6

01:18.1 01:10.1 01:05.2 01:01.4 00:58.8 00:57.3 00:55.6 CoT 100m Freestyle CoT 01:15.0 01:09.1 01:06.2 01:04.0 01:02.9 01:02.5 01:01.1

02:49.1 02:31.1 02:21.5 02:13.4 02:08.3 02:04.7 02:02.1 CoT 200m Freestyle CoT 02:49.5 02:29.1 02:22.9 02:18.1 02:16.6 02:14.7 02:12.4

00:42.9 00:42.6 00:39.6 00:37.0 00:35.3 00:35.0 00:33.1 CoT 50m Breaststroke CoT 00:44.5 00:41.8 00:39.6 00:38.4 00:38.1 00:37.7 00:36.8



00:37.2 00:36.3 00:33.6 00:31.4 00:29.8 00:29.1 00:27.9 CoT 50m Butterfly CoT 00:37.4 00:35.9 00:33.9 00:32.5 00:32.0 00:31.8 00:30.9



00:38.7 00:36.8 00:35.1 00:32.9 00:31.8 00:30.8 00:29.8 CoT 50m Backstroke CoT 00:39.0 00:36.5 00:35.2 00:34.2 00:33.7 00:33.0 00:32.6



03:04.1 02:53.2 02:41.9 02:32.4 02:27.1 02:23.3 02:16.4 CoT 200m Ind Medley CoT 03:06.5 02:48.1 02:39.5 02:35.5 02:33.6 02:32.2 02:31.2

Haden Hill Swimming Club

36th Annual Open Meet 2017 Entry Form

(under A.S.A. laws and A.S.A. technical rules)

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Name: D.O.B:

Address: Postcode:

A.S.A. No: Telephone No:

Email: Male Female

Age as 31st Dec 2017: 10 11 12 13 14 15 16 17+

Entry Fee: £6.00 per event

Terms and Conditions (See full T&C’s for at the end of the entry pack)

All results declared on a HDW (heat declared winner basis). Closing date for entries to your

club representative by:

Name: _________________________________________________

Date:_____/ _____/_____ (No Late Entries Will Be Accepted)

Age Group Categories: Medals will be awarded for the top 3 swimmers in the age

categories 10’s, 11’s, 12’s, 13’s, 14’s, 15’s, 16’s, 17/Ov for all events.

By completing this form you allow the meet promotor to use pictures take on their website for

trophy winners and also live stream footage of the competition to the internet unless a

Photography Declaration form has been submitted.

Please complete:

Total Events: Total Cost:£ Signed:

Session 1 – Sunday 2nd April 10.00am

# EVENT TIME # EVENT TIME

101 Open W/G 100m Breaststroke 102 Open M/B 200m Breaststroke

103 Open W/G 200m Backstroke 104 Open M/B 100m Backstroke

105 Open W/G 50m Breaststroke 106 Open M/B 50m Backstroke

107 Open W/G 100m Freestyle 108 Open M/B 200m Freestyle

109 Open W/G 50m Freestyle 110 Open M/B 50m Butterfly

111 Open W/G 200m Butterfly 112 Open M/B 100m Butterfly

113 Open W/G 200m IM

Session 2 – Sunday 2nd April 2.30pm

# EVENT TIME # EVENT TIME

201 Open M/B 100m Breaststroke 202 Open W/G 200m Breaststroke

203 Open M/B 200m Backstroke 204 Open W/G 100m Backstroke

205 Open M/B 50m Breaststroke 206 Open W/G 50m Backstroke

207 Open M/B 100m Freestyle 208 Open W/G 200m Freestyle

209 Open M/B 50m Freestyle 210 Open W/G 50m Butterfly

211 Open M/B 200m Butterfly 212 Open W/G 100m Butterfly

213 Open M/B 200m IM


36th Annual Open Meet 2017

Coaches Passes


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Haden Hill Coaches Pass Application

Maximum Three Passes per Club @ £12.00 each

Collection on day of meet from reception Each club can have a maximum of three coaches/chaperones on poolside.

Each person must hold a valid and up-to-date ASA number and DBS check.

Coaches are entitled to one pass, one programme and one lunch provided

by HHSC per applicant.

Lunches will be delivered to you on poolside before the end of Session 1.

Applicant One:

Name:

ASA Number:

DBS Checked (Yes/No):

Applicant Two:

Name:

ASA Number:


Applicant Three:

Name:

ASA Number:


Swimming Club:

Club Representative Signature:

Date:

Contact Email Address:

Total for Coaches Passes: £



Video/Camera Declaration Form


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Please only fill this form if you wish to inform the promoter you do

not wish to take part in any photography or videography of any

kind.

Child Photography Refusal of Consent Form

Name of Child:

Club:

Date of Birth:

I refuse permission for the taking and / or publication of any images, video or video streaming to the

internet of my child by the club’s appointed photographer(s) in respect of the Haden Hill Open Meet.

Signed (Parent/Carer):

Print Name:

Date:



Consolidated Entry Form


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Club:

Name:

Address:

Email:

Phone:

Date:

Total number of swimmer entries:

Total cost of entries @ £6.00 per event: £

Total number of coaches passes (max 3):

Total cost of coaches passes: £

Total payment: £

I have included/sent the following information:

Men’s Report Woman’s Report

Cheque/BACS Coaches Pass Form

SportsSystem Entry File Photography Declaration Form if Required

Address: HHSC Open Meet, 26 Gauden Road, Stourbridge, DY9 9HN

Email: [email protected]

Mobile: 07944-44-1203


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Terms & Conditions

1. Entry forms can be obtained from the club’s website http://www.hadenhillswimmingclub.co.uk. Entries

must be submitted electronically using the SportsSystem by a duly appointed club representative to the

following address: [email protected]. Confirmation of club entries must also be

submitted on correctly completed forms, accompanied by the appropriate entry fee. Individual Events

@ £6.00. The Promoter will not be held responsible for any discrepancies in submitted entries. HHSC

entries will take precedence over individual entries received from a competing club. Entries must be

returned together with the entry fee by Midnight, Sunday 12th March 2017. Any corrections to entries

including alterations to submitted times must be made prior to the closing date. Alterations to submitted

times must be certified by the respective club representative and processed at the Promoters discretion.

It is our intention to provide lists of acceptances and rejections with notifications within two weeks of the

closing date. These confirmations will be sent to the duly appointed club representative. Where

individual entries are received in addition to a particular club’s entry then confirmation will only be sent to

the duly appointed club representative, not to the individual.

2. The meet is licensed by the ASA at Level 3. Licensed Reference: 3WM170583

3. Events will be swum as on the programme. All events will be heat declared winner where the final heat

in each event will be spearheaded.

4. Ages as end of year of competition.

5. Principles for acceptance of entries:

a. No swimmer shall be faster than the Upper Qualifying time

b. If an event is oversubscribed, then entries will be accepted on a first come first served basis

however swimmers from Haden Hill Swimming Club will be given priority over swimmers from

other clubs.

c. The Promoters reserve the right to refuse any entry. Incorrect entries will not be accepted. Any

entries that are not accepted will be returned with the entry fee. Entries are accepted on the

understanding that the competitor accepts the Promoter’s Conditions.

d. No refunds will be made to competitors who withdraw after the closing date for submission of

entries or who withdraw after advice of acceptance.

e. All declaration forms are completed correctly

6. All swimmers age 16 and under must be under the supervision of the Club Coach (or a designated Club

Official) in possession of a poolside pass at all times.

7. Heats may have ‘over the top’ starts.

8. Entries will be seeded into heats from submitted times, with the slowest heat first. The final heat in any

event shall be spearheaded. Swimmers will be seeded within two weeks after the closing date and

displayed on the HHSC website.

9. Session and warmup times (subject to change) will be as follows:

Session 1 – Sunday 10th April 2016

Warm-Up #1: 9.00am to 9.18am - Age: 10‟s & 11‟s (Males and Females)

Warm-Up #2: 9.20am to 9.38am - Age: 12+ (Females)

Warm-Up #3: 9.40am to 9.58am - Age: 12+ (Males)

Start Time: 10.00am

Finish: Approx 1.20pm

Session 2 – Sunday 10th April 2016

http://www.hadenhillswimmingclub.co.uk/


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Warm-Up #1: 1.30pm to 1.48pm - Age: 10‟s & 11‟s (Males and Females)

Warm-Up #2: 1.50pm to 2.08pm - Age: 12+ (Males)

Warm-Up #3: 2.10pm to 2.28pm - Age: 12+ (Females)

Start Time: 2.30pm

Finish: Approx 5.30pm

10. Swimmers should report to the Competitor Steward at least one event before their swim. Registration

for events is not required and you do not need to let the promotor know of withdrawals on the day.

11. There will be 8 event age groups: 10 years, 11 years, 12 years, 13 years, 14 years, 15 years, 16 years

and 17 years and Over for all events.

12. An award will be made to the fastest three swimmers in each age group category in each event.

13. Trophy awards

a. Top Club - A Perpetual Trophy and a £50 cash prize will be awarded to the team with the

highest points score at the end of the meet. Points will be awarded to swimmers placing first to

eighth as follows:

1st - 8points; 2

nd - 7points; 3

rd - 6points; 4

th - 5points;

5th

- 4points; 6th

- 3points; 7th - 2points; 8th - 1point

b. Top Swimmer - A Trophy will be awarded to the swimmer with the highest points score at the

end of the meet.

c. Top Worcester County Swimmer - A Perpetual Trophy & Trophy will be awarded to the

swimmer of a Worcester County affiliated club with the highest points score at the end of the

meet.

d. Top Haden Hill Swimmer - A Perpetual Trophy will be awarded to the Haden Hill Swimmer with

the highest points score at the end of the meet.

e. For all trophies, points will be awarded in a swimmer’s own age group only.

14. All perpetual trophies won must be returned to HHSC by 28th February 2018.

15. Any competitor disqualified will not receive an award for that event.

16. Clubs may have a maximum of 3 poolside managers who will be admitted on the production of a pass

obtained beforehand at a cost of £12.00 and who are DBS checked. This pass will also include a

programme of events and lunch. No coaches passes will be sold on the day.

17. Spectator’s admission will be £6.00 per person per day with a refund available for one session only.

There will be limited programmes available on the day. Please use the online version where possible.

18. The promoter reserves the right to use photographic images from the day to use on its websites and

social media sites.

19. The promoter reserves the right to live stream the competition to the internet. Any

swimmer/spectator/pool side member not wishing to participate in live steaming must fill out the

Photography form in the Entry Pack and return it to the promotor or make their request via email. The

promoter reveres the right to give priority to swimmers who do not refuse filming.

20. Video cameras, camera technology are not permitted on the balcony or poolside.

21. The Promoters reserve the right to amend these conditions as necessary with agreement from the

Licensing Officer. All participants will be informed of any alterations.

22. The competition will be held under A.S.A. Laws and Technical Rules, and the ASA Laws on Open

Competitions shall cover any laws not covered by the Promoter’s Conditions.

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23. DATA PROTECTION NOTICE

Data protection - Entry Data Protection Consent

The Data Protection Act 1998 (“the Act”) sets out certain requirements for the protection of your

personal information. (i.e. information about you) against unauthorised use or disclosure. The Act also

gives you certain rights. References below to British Swimming include a reference to the three

members of British Swimming, the ASA, the Scottish Swimming Association (SASA), and the Welsh

Swimming Association (WASA). By virtue of your entry direct to or indirect to the ASA, SASA and

WASA, you agree to your personal data being made available to British Swimming and its members,

subject always to compliance with the Data Protection legislation. This does not include sensitive

personal data such as health or medical conditions, which require the explicit consent of the data

subject i.e. a signature for this specific purpose.

Except to the extent that Haden Hill Swimming Club or British Swimming is required or permitted by law,

the information you provide in this form, and any other information provided during the course entry (“the

information”) will be used solely for the purposes of processing your application and dealing with you as

a competitor.

If you cease to be a competitor of Haden Hill Swimming Club Open Meet, the information will not be

held for longer than is necessary, after which time it will be destroyed. You agree to use all reasonable

endeavors to keep Haden Hill Swimming Club and British Swimming informed of any changes to your

personal data. So that we may use the information for the above purpose and on the above terms, we

are requested under the Act to obtain your consent. Competitors are therefore requested to sign the

consent clause on the entry form, thus confirming that they agree to the above by providing their data for

electronic submission to the ASA, SASA or WASA.

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Worcester County Swimming Association

Championships 2017 Qualifying Times

Note: We understand the 2018 times are going to be the same. Please check with WCSA before assuming a time has been achieved.

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ASA West Midland Championships (50m) 2017 Qualifying Times

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ASA East Midland Championships (50m) 2017 Qualifying Times

haden hill 36 annual open meet 2017 - amazon s3...205 open men/boys 50m breaststroke 206 open...

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