handbook for postgraduate research supervisors 2013/2014 · research supervisors 2013/2014 october...

Handbook for Postgraduate Research Supervisors 2013/2014October 2013

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Sally Hartley21 February 2014

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Document title

The latest version of this document is always to be found at:

www.port.ac.uk/accesstoinformation/policies/academicregistry/downloads/filetodownload,82869,en.pdf

Handbook for Postgraduate Research Supervisors 2013/2014October 2013

Kay Underhay, Principal Administrator (Secretariat/Research), Quality Management Division, Academic Registry

Liz Parton, Senior Registrar (2013–2014), Quality Management Division, Academic Registry

Director of the Graduate School October 2013

July 2014 Annual 120

Yes 3 Yes

Yes 3 No Yes No 3

UNIVERSITY OF PORTSMOUTH HANDBOOK FOR POSTGRADUATE RESEARCH SUPERVISORS 2013/2014 3

Contents

Page no.

Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

PART 1: Institutional arrangements for research degrees and the role of supervisory team

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

1. Appointment and role1 .1 Appointment criteria for First Supervisor and supervisors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 .2 Role of the First Supervisor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 .3 Role of supervisors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 .4 Role of advisers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 .5 University research supervisor training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 .6 Changes to the supervisory team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 .7 Support for supervisors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

2. University committees with responsibility for research degrees2 .1 University Research Degrees Committee (URDC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 .2 Graduate School and Graduate School Management Board (GSMB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 .3 Faculty Research Degrees (FRD) Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

3. Academic regulations governing the award of higher degrees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

4. Annual monitoring and periodic review of research degree programmes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

5. Research degree partnerships . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

6. Work-based and placement learning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

7. Other awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 .1 Integrated Doctorate (ID) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 .2 Professional Doctorates (PD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 .3 PhD by Publication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

PART 2: The postgraduate research student (PGRS) cycle and the role of First Supervisor and supervisors

1. Administrative support and forms1 .1 Faculty and departmental support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 .2 Forms and useful information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

2. Admission of a postgraduate research degree student (PGRS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 .1 Applications and the route through admissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 .2 Definition of categories for applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

3. Assessing applications and interviewing potential applicants3 .1 Assessing the postgraduate application form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 .2 Interviewing the prospective postgraduate research student (PGRS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 .3 Standard stages of the admission procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 .4 Offer letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 .5 Approval process – Research Student Registration form (RSR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

4. Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

5. Induction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

6. Issues to be considered during the admission process6 .1 University PGRS bursaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 .2 Research Council funding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186 .3 Researcher development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186 .4 Ethical approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186 .5 Publication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196 .6 PGRS with disabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196 .7 International students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

(continued overleaf)

4 HANDBOOK FOR POSTGRADUATE RESEARCH SUPERVISORS 2013/2014 UNIVERSITY OF PORTSMOUTH

7. Monitoring progress7 .1 Meetings and support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207 .2 Annual Review process and Annual Report forms UPR8A and UPR8B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

8. Major Review assessment for MPhil, PhD and MD PGRS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228 .1 Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228 .2 Major Review Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228 .3 Final Review Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

9. Interim examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

10. Extenuating circumstances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

11. Changes to registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2411 .1 Change in mode of study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2411 .2 Interruption (suspension) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2411 .3 Withdrawal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2511 .4 Extension to registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2511 .5 Change to the supervisory team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

12. Examinations12 .1 Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2512 .2 Appointment of examiners . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2612 .3 Submission of thesis for examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2612 .4 Arrangements for the viva voce (oral examination) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2612 .5 Plagiarism . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2712 .6 Conduct of the viva voce . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2712 .7 Following the viva voce examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2812 .8 Minor amendments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2812 .9 Re-examination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2812 .10 Award of research degree . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

13. Complaints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

14. Procedure for appeals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

PART 3: Professional Doctorates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

PART 4: Integrated Doctorates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Appendix A: Useful contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Appendix B: Glossary of abbreviations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34


Handbook for Postgraduate Research Supervisors 2013/2014

Summary

What is this Handbook about?This Handbook provides information and guidance on the events and circumstances that may arise during the supervision of postgraduate research degree students (PGRS) . It includes details of the support available for postgraduate research supervisors, responsibilities of the First Supervisor and other members of the supervisory team, and guidance for managing the assessment processes .

Who is this Handbook for?This Handbook is for all postgraduate research supervisors including those supervising students on Professional Doctorate Stage 2, Part 2 (PD) and Integrated Doctorate Programmes (ID) . It is also useful for Chairs of Faculty Research Degree Committees and research administrators .

How does the University check this Handbook is current?The Handbook is reviewed towards the end of each academic year to ensure that any approved amendments to the academic regulations and institution policy and procedure documents are reflected within the Handbook . The Handbook is produced by the Research Section for Quality Management Division, Academic Registry and approved annually by the Director of the Graduate School .

The Handbook is made available online in October each year and while care is taken to ensure that the information is accurate at the time of publication, some information may change at a later date .

Who can you contact if you have any queries about this Handbook?Please contact the Research Section, Quality Management Division if you have any queries regarding this Handbook at researchdegrees@port .ac .uk .


PART 1: Institutional arrangements for research degrees and the role of the supervisory team

Introduction

The role of a supervisor is to provide regular, consistent supervision, mentoring, guidance and training for a postgraduate research student (PGRS) during their registration for a PhD, MD, MPhil or Integrated Doctorate (ID) and for Professional Doctorate (PD) students who are on Stage 2 Part 2 of their course .

All PGRS are responsible for the success of their project and for achieving highly developed subject-specific knowledge, skills, general problem-solving ability and transferable skills .

The Professional Doctorate structure and requirements differ from a higher degree by research and the course documentation or Programme Specification Document (PSD) should be consulted for the appropriate detail .

This Handbook is a guide for supervisors containing practical information on the University of Portsmouth’s current research degree procedures . It includes the responsibilities of a First Supervisor and other supervisors who together make up the supervisory team .

Within this Handbook, ‘PGRS’ will be used to indicate students on all types of research programmes unless the information only relates to a specific research programme e .g . Professional Doctorates (PD) .

Regulations and guidance which should be read in conjunction with this Handbook are:

• The Research Regulations;

• Postgraduate Research Student Handbook;

• Code of Practice for Postgraduate Research Degrees .

The Postgraduate Research Student Handbook provides information relating to the events that arise during a PGRS registration . The PGRS Handbook also identifies roles and responsibilities and areas where the PGRS can expect assistance from the First Supervisor and the supervisory team . The sections in boxes within this Supervisors Handbook include information from the PGRS Handbook .

1. Appointment and role

1.1 Appointment criteria for First Supervisor and supervisors

The First Supervisor is the main supervisor and is a member of University of Portsmouth staff with responsibility for supervising the PGRS on a regular basis .

The First Supervisor will have expertise in the research topic being undertaken by the PGRS and, ideally, have a Doctorate and peer reviewed publications .

All PGRS will have at least two but not more than three supervisors .

At least one of the supervisory team, though not necessarily the First Supervisor, will have experience of supervising PGRS to successful completion . The supervisory team will have a combined experience of supervising at least two PGRS to successful completion of a research degree .

A supervisor undertaking the role for the first time will be mentored by another experienced supervisor appointed to the PGRS supervisory team .

The supervisory team is proposed during the application process and following consideration of the teams’ expertise, experience and supervisory capacity, the Chair, FRD Faculty Research Degree (FRD) Committee and Head of Department sign the Research Student Registration (RSR) form to approve the appointment of the supervisory team and confirm that the necessary resources to conduct the research are available on behalf of the FRD Committee .

Supervisors should not normally be responsible for more than the allowed maximum number of six full time equivalent or ten individual PGRS at any one time . The Chair, FRD Committee and Head of Department/School must, on acceptance of the applicant, provide assurance that a proposed supervisor is not responsible for more PGRS than can be adequately and equitably supervised . If any of the supervisory team are external to the University of Portsmouth, a short CV should be submitted to the Chair, FRD Committee along with the RSR form . The signed RSR form is then sent to the Research Section, Academic Registry who input the information to the Student Records system .

Integrated Doctorate students are assigned a mentor during the first year of registration . A First Supervisor is appointed at the end of the first year when the research proposal is finalised and the research component of the programme commences .


1.2 Role of the First Supervisor

For all PGRS, the First Supervisor will ensure that:

• the student is fully aware of their responsibilities as a PGRS during the application stage and will remind them again at Induction

• all admission and registration documents are completed

• monitoring and examination processes are dealt with by agreed deadlines

• the PGRS is advised to attend the University-wide workshops organised by the Graduate School and faculty induction events

• the PGRS is aware of the expectation to attend the agreed programme of researcher development activities (e.g. the University-wide workshops organised by the Graduate School)

• the PGRS is advised of the requirement to register and attend the orientation for the mandatory Graduate Students Professional Development Programme (GPROF) Course prior to undertaking assistant teaching and/or demonstrating duties. Registration for GPROF is with the Department for Curriculum and Quality Enhancement (DCQE) and it is expected that GPROF training will be completed within six months

• the PGRS is informed of the opportunities for Personal Development Planning (PDP) as part of the Graduate School Development Programme (GSDP)

Additionally the First Supervisor will:

• establish and maintain regular contact with the PGRS and be accessible to provide advice and guidance when needed, either in person or by electronic means, dependent on the location and mode of study of the PGRS

• agree a schedule of meetings with the PGRS and other supervisors

• ensure the PGRS has the necessary research environment for the Research Degree Programme and take issues to the Head of Department and Chair, FRD Committee for resolution, where appropriate

• ensure that ethical approval is sought and that research is conducted within the agreed principles

• ensure the PGRS is aware of research misconduct, plagiarism and the associated penalties

• ensure the PGRS is aware of institutional-level information regarding ethics, career guidance, health and safety legislation and equal opportunities legislation

• monitor the progress of the research project

• provide timely, constructive and effective feedback on work, including overall progress of the work

• ensure the PGRS has the opportunity to meet other researchers working in the same area, through seminars and conferences

• encourage the PGRS to publish findings prior to submission of the thesis, where appropriate

Throughout the period of registration the First Supervisor is the PGRS’ main academic contact . As part of the working relationship between the First Supervisor and the PGRS, it is essential that accurate records of the meetings are kept in order to ensure that both parties have understood agreed actions . It is advised that the Skills Forge system is used to keep a permanent record of meetings as there is provision within the system for both the supervisor and PGRS to ‘sign off’ any agreed actions . The meeting records can be made available to other members of the supervisory team if they have not been present at the meeting .

Meeting records are compulsory in accordance with the Retention Policy (section 2 .22) and will be called upon in the unusual circumstances where a PGRS submits a formal appeal or complaint to the University . The Chair, FRD Committee and Research Section, Academic Registry are available to support and provide advice to both supervisors and PGRS, particularly if the student-supervisor relationship is not working as anticipated . Academic Registry can advise on the research regulations, the complaints and appeal procedure if required .


1.3 Role of supervisors

The appointment of a second and possibly third supervisor to the supervisory team provides a number of benefits, not only cover in the absence of the First Supervisor, but particularly to broaden and enhance the range of expertise available to the PGRS .

Additional members of the supervisory team will:

• provide additional guidance to the PGRS and First Supervisor on the planning timetable and conduct of the research

• provide specialist expertise

• be available at appropriate times for consultation

• attend supervisory meetings

• take over, on a temporary basis, from the First Supervisor should the need arise

1.4 Role of advisers

In addition to the supervisory team, an adviser, or advisers may be nominated to contribute specialised knowledge or to provide a link with an external collaborating body .

Profession Doctorate students are expected to have one or more advisers from their professional environment .

1.5 University research supervisor training

The University holds an Introductory Workshop for research supervisors . All academic staff new to the role of supervisor must attend this Workshop at the earliest available opportunity . Experienced supervisors should attend to contribute to the discussion and workshop session in order to help less experienced delegates . Supervisors resuming the role of supervisor after a gap of five or more years must attend the Introductory Workshop .

The Graduate School also provide an Update for Experienced Supervisors session for all existing supervisors to attend . Full details of all the programmes are available through the Graduate School website .

1.6 Changes to the supervisory team

If any member of the supervisory team can no longer supervise the PGRS, it will be necessary for another member of academic staff to be appointed to the role . Reasons for this change could include long term ill health, a move to another university, retirement, or if the student-supervisor relationship is not working well . The Staff Access to University Facilities section 4 provides details of the process to be completed when members of staff leave the University . The Head of Department or School with the assistance of the department/school academic representative on FRD Committee will nominate a replacement for approval by the Chair, FRD Committee by Chair’s Action (on behalf of the FRD Committee) by completion of the UPR3 form .

If there is no-one with the appropriate subject expertise to replace the First Supervisor it may be necessary for the PGRS to be advised that the University can no longer offer them the support required for the Research Degree Programme to continue . In this situation the Head of Department, academic representative on FRD Committee and the Chair, FRD Committee will advise and assist the PGRS to enable them, where possible, to transfer to another university .

1.7 Support for supervisors

Supervisors can access guidance and support from a number of sources . The Research Section, Academic Registry and the Graduate School both have websites which provide information and resources for supervisors to use . The staff in these areas can also be contacted by email or telephone if it would be helpful for supervisors to discuss or ask for advice on matters relating to the PGRS they are supervising . Other staff across the University that can assist and provide guidance for supervisors are Chairs of FRD Committees, Department Representative/Postgraduate Tutors and administrative staff . Current contact details of research staff can be found at www.port.ac.uk/intranet/research/ .


2. University committees with responsibility for research degrees

2.1 University Research Degrees Committee (URDC)

URDC is a sub-committee of Academic Council and meets four times each academic year . Members normally have substantial research experience including successful research degree supervision or research administration . URDC conducts its business to ensure the University provides an environment for the successful completion of research projects by PGRS . It has a strategic, policy and procedural role . The Membership, Constitution and Terms of Reference can be found by selecting the committee at www.port.ac.uk/intranet/registry/academiccommittees/ .

The Committee dates can be found at www.port.ac.uk/intranet/registry/academiccommittees/filetodownload,175601,en.pdf .

In summary, URDC:

• sets policy regarding research degree matters

• reviews and maintains regulations regarding research degrees

• monitors the performances of faculties regarding progress and completions

• annual monitoring – considers and approves the Chair, FRD Committee’s Annual Standards and Quality Evaluative Review Reports (ASQERs)

2.2 Graduate School and Graduate School Management Board (GSMB)

The Graduate School provides support and is a central point for all supervisors and PGRS . It supports, administers and coordinates training for the PhD, MPhil, MD and additional research training for PD programmes . The MSc Research Methods and MRes students also undertake research training coordinated by the Graduate School .

The Graduate School Management Board (GSMB)

The Graduate School Management Board (GSMB) is the executive arm of the Graduate School and an operational group of URDC . It provides operational direction for all research degrees programmes and associated matters in the University . GSMB considers and develops strategic policies relating to research degrees that are then passed to URDC and other relevant University committees for consideration and approval . Minutes from GSMB meetings can be found at www.port.ac.uk/intranet/gradschool/committeeminutes/ .

2.3 Faculty Research Degrees (FRD) Committee

Each Faculty is required to operate a Faculty Research Degrees (FRD) Committee, which have delegated authority for certain matters detailed in the FRD Committee Terms of Reference approved by URDC . Membership includes the Faculty Research Degree Coordinator as Chair, staff active in PGRS supervision, nominally the staff with overall responsibility within each school or department and the Departmental Research Degree Coordinator . At least two PGRS sit on each FRD Committee and can bring matters to the Committee which are of concern to researchers within the faculty . A member of the Research Section, Academic Registry attends each FRD Committee meeting to provide advice on the Academic Regulations, current procedures and to liaise with staff on matters relating to PGRS . Administrative staff from the faculty are also members of the FRD Committee .

Each year, between August and October the Chair, FRD Committee will produce an Annual Standards and Quality Evaluative Review of Postgraduate Research Degree Programmes (ASQER) and this report is submitted to the FRD Committee before it is presented at URDC in December for discussion . The reports demonstrate clear evidence and evaluation of postgraduate provision and are used to confirm that standards are maintained . The research ASQER Report template and guidance notes are available from www.port.ac.uk/reviewcycle .

FRD Committees deal with the day-to-day matters associated with research degrees, e .g . researcher development, Annual Review monitoring, Major Review and appointment of examiners . It also undertakes a quality assurance role assessing the progress of PGRS within the faculty, including qualification rates . FRD Committees report to URDC, and can bring matters to URDC for discussion and consideration .

The Chair, FRD Committee has delegated authority to deal with certain research matters specified in the FRD Committee Terms of Reference to ensure a timely response . A report detailing actions taken is submitted to the FRD Committee for information and is noted under Devolved Business .

All supervisors can bring issues to FRD Committees by requesting that their Departmental Research Degree Coordinator raise them for discussion at FRD Committee . PGRS can also request items to be raised by their student representative or by writing to the Chair, FRD Committee .


In summary FRD Committees:

• have delegated authority regarding the day-to-day management of research degree matters

• deal with, through agreed process, matters regarding student registration, approval of the supervisory team and any changes to supervisors, approval of applications for Major Review and appointment of two Major Review assessors, applications for extension and suspension (interrupted study) of registration and approval of examination arrangements

• ensure the Annual Review process for all PGRS is undertaken and if problems have been raised advise and take action where appropriate, including recommending interim examinations

• report the submission of the Annual Review forms (UPR8A completed by the PGRS and UPR8B completed by the First Supervisor) to the Research Section, Academic Registry to confirm satisfactory progress is being made by PGRS

• approve the recommendation for an interim examination and confirm the form of assessment following the request for an interim examination by the First Supervisor who is concerned that satisfactory progress is not being made

• report the results of decisions taken under delegated authority by submitting copies of the Devolved Business for the agenda of FRD Committee, including all events dealt with by Chair’s Action. Minutes from FRD Committee meetings can be found at www.port.ac.uk/intranet/gradschool/committeeminutes/

3. Academic regulations governing the award of higher degrees

The current University of Portsmouth Research Regulations can be found at www.port.ac.uk/departments/services/academicregistry/qualitymanagementdivision/researchdegrees/usefulinformation/# .

Advice and guidance regarding the research regulations is available from the Research Section, Academic Registry .

The Code of Practice for Research Degrees includes the institutional principles and quality assurance processes for research degrees and helps enable the University to meet the expectations of Chapter B11, Research Degrees within the UK Quality Code for Higher Education .

The Awards of the University of Portsmouth document provides information regarding the criteria for an award to be granted . Examiners are provided with the Framework for Higher Education Qualifications (FHEQ) national descriptor for qualifications awarded at Master’s Level 7 and Doctoral Level 8 when the thesis is reviewed prior to the viva examination .

4. Annual monitoring and periodic review of research degree programmes

As part of inclusive University-wide policies, annual monitoring and periodic review of standards and the quality of learning opportunities for PGRS are overseen by both URDC and Quality Assurance Committee (QAC) and come under the Programme Monitoring and Review Policy .

In brief, annual monitoring is reported at faculty level through the Chair, FRD Committee ASQER which is considered and followed up locally at FRD Committees and centrally at URDC and Academic Policy and Quality Group (APQG) . These ASQERs inform the Chair of QAC’s Annual Report on Academic Standards and Quality which is considered by QAC and submitted to Academic Council and Board of Governors .

5. Research degree partnerships

Full details of the support and management infrastructure for collaborative provision, including how collaborative research degree partnerships are approved, reviewed and the supporting annual monitoring arrangements are contained in the Collaborative Provision Policy document .

It is important to identify early in the application process if an applicant is proposing to undertake their programme of work off campus . The University has in place procedures for approval of research degree partnerships that may be tailored to individual arrangements, providing flexibility within a quality assurance framework proportionate to any risks involved as part of the proposed collaboration . A collaborative research degree arrangement is considered when the University of Portsmouth research award is dependent on another delivery or support organisation . Further guidance regarding collaborative research arrangements is available in the Collaborative Provision Policy . For advice and guidance on research partnerships contact the Collaborative Programmes team in the Quality Management Division at cpo@port .ac .uk .


6. Work-based and placement learning

PGRS undertaking research away from the University for periods of more than five days during each year of registration and PD students are covered by the University’s arrangements for Work-based and Placement Learning .

The First Supervisor must complete the Research Placement Risk Assessment Tool (not required for PDs) and ensure completion of the Provider Agreement Letter if appropriate .

The UPR8A and UPR8B forms completed before the Annual Review event provide an opportunity for any placement activity to be agreed .

7. Other awards

The University offers the awards of Master of Philosophy (MPhil), Doctor of Medicine (MD) and Doctor of Philosophy (PhD) . Integrated Doctorate (ID), Professional Doctorates (PD) and PhD by Publication are other higher degree awards offered and details of these are outlined in sections 7 .1, 7 .2 and 7 .3 below . The standard of supervision is expected to be identical so that a consistent level of support is provided for PGRS undertaking any higher degree .

7.1 Integrated Doctorate (ID)

The ID is a national initiative provided by a network of collaborating UK universities . The programme has the full support of the UK government, the Higher Education Funding Council for England (HEFCE) and the British Council . It satisfies UK doctoral standards, including normal quality assurance mechanisms such as the provision of external examiners . The degree is offered over a four year programme and the PGRS will be provided with a supervisory team for the research project from the second year .

7.2 Professional Doctorates (PD)

Professional Doctorates are offered currently in three faculties, Science, Humanities and Social Sciences, and Portsmouth Business School . They follow a common structure and students normally enter the course with an appropriate Master’s qualification that provides the knowledge and skills foundation for the doctoral level work . The doctoral programme is divided into three stages:

Stage 1 is the foundation for doctoral level work undertaken prior to admission to the Professional Doctorate, normally by completion of the appropriate Master’s qualification .

Stage 2 Part 1 consists of formal learning delivered by the University of Portsmouth that covers topics such as: research methods, professionalism, reflective practice and writing for publication and dissemination . These topics prepare students for the final unit of Stage 2 Part 1 which is the Proposal for a Professional Research and Development Project . Students are supported through this part of the programme by scheduled workshops, tutorials and group activities . A variety of assessment methods are employed so as to develop a range of individual and collaborative skills and knowledge . Stage 1 and Stage 2 Part 1 are covered by the Examination and Assessment Regulations of the University of Portsmouth .

Stage 2 Part 2 is covered by the Regulations for Professional Doctorates . Stage 2 Part 2 consists of the Professional Research and Development Project in which students research a topic relevant to themselves as professionals and to their profession . The registration period for Stage 2 Part 2 is 48 months . Students are supported during this part of the programme by the standard supervision arrangements for PGRS with a minimum of two supervisors, one of whom will be the First Supervisor as the main supervisor . In addition, it is expected that there will be a nominated workplace adviser to provide support for the student . The First Supervisor will be the University Contact for administrative matters relating to the student and will ensure the student completes all stages of the course and provide the relevant assessment details for the examination boards . The final assessment involves the completion of a thesis, a presentation and a viva voce examination (see Part 3) .

7.3 PhD by Publication

This award is limited to members of staff, associate members of staff of the University and alumni . It is covered by the Regulations for the Award of Doctor of Philosophy by Publication which can be found at www.port.ac.uk/accesstoinformation/policies/academicregistry/filetodownload,10398,en.pdf .


PART 2: The postgraduate research student (PGRS) cycle and the role of First Supervisor and supervisors

1. Administrative support and forms

1.1 Faculty and departmental support

In each faculty, school and department there are administrative staff appointed to support the admission and registration processes for PGRS . In addition, staff in the Research Section, Academic Registry, will provide advice on all matters relating to PGRS, particularly the Academic Regulations and assessment processes . The School or Department Manager can advise on which staff are designated to deal with PGRS and who can be expected to help with issues such as:

• offer letters to PGRS;

• bursary authorisation forms;

• annual registration of PGRS;

• assist with booking rooms, accommodation and refreshments for viva voce examinations .

1.2 Forms and useful information

Advice on how to complete the required forms and the procedure for submission is available from the Research Section, Academic Registry . All the forms are available on the University website at www.port.ac.uk/researchdegrees/forms .

To ensure that you always use the current form(s), please access each form from the website . This will enable the full extent of information to be collected at the first attempt and the form can then be dealt with efficiently .

Further useful information can be accessed from www.port.ac.uk/departments/services/academicregistry/qualitymanagementdivision/researchdegrees/usefulinformation/ and www.port.ac.uk/intranet/registry/research/ResearchIntranetResources/ .

The postgraduate application form is available from www.port.ac.uk/courses/postgraduate/howtoapply .

2. Admission of a postgraduate research degree student (PGRS)

The University has in place a process for the admission of PGRS which ensures that the PGRS are of the appropriate calibre, and that applicants are aware of the demands of a research degree programme . The offer letter states the responsibilities of the PGRS and what the University will provide to support their research registration .

2.1 Applications and the route through admissions

Submission of an application does not guarantee that the applicant will be registered for a research degree . It is therefore essential that all potential PGRS applications are rigorously evaluated to ensure the applicant complies with the admission criteria, that supervision can be provided, funding arrangements are satisfactory and that facilities for the research are adequate .

The University has in place a process approved by URDC which includes standardised responses and processes across faculties regarding research enquiries and applications . Applications may be received via the online application form or in hard copy and initiated via several routes; however, the application process is the same for all PGRS .

Online applications are input to Admissions Student Records by the Admissions Division in Academic Registry before they are forwarded electronically to the relevant Faculty PGR Officer/Faculty Admissions Office .

Hard copy application forms can be submitted to the Admissions Division, Academic Registry or the International Office who input basic details to admissions student records and forward to the relevant Faculty PGR Officer/Faculty Admissions Office .

If an academic department or an individual member of staff receives a hard copy application form, an email with the basic details of the applicant must be sent to the Faculty PGR Officer/Faculty Admissions Office who will request a copy of the application form to enable input to admissions student records .

The Faculty PGR Officers/Faculty Admissions Offices generate a standard acknowledgement email which includes a likely response time and their contact details . At this point full application data is input to Admissions Student Records and the application is evaluated by the Faculty PGR Officer/Faculty Admissions Office who contact the applicant for further information if any of the supporting documentation is missing (including the research proposal) .


The Faculty PGR Officer/Faculty Admissions Office will evaluate the application form and research proposal to ascertain if any support will be provided by a third party institution or organisation . The research partnership information will be forwarded to the academic contact if there is any indication of third party institution or organisation support (e .g . supervision or provision of the research environment) . This will enable the academic contact to consider the appropriate research partnership approval process as part of the application .

The Faculty PGR Officer/Faculty Admissions Office is responsible for tracking the progress of the applicant from the point they first contact the University through to the point of registration . The data and records through which this will be achieved are the Research Enquirer/Application Log and Admissions Student Records audit trail and reports .

A web-based enquiry form has been developed which generates an initial record and automatic email response . This is located on the Graduate School Prospective Students pages of the website and will allow people who are not yet able to make an application to ask for information or guidance .

The details of all telephone enquiries are recorded in the Research Enquirer/Application Log to ensure that no contacts are missed and that all enquiries receive a standard response . It is important that details of any telephone or email enquiries received by academic staff are forwarded to the Faculty PGR Officer/Faculty Admissions Office . Reports are submitted to URDC to monitor the number of enquiries and applications and subsequent conversion rates .

The online enquiry form can be found at www.registryhub.port.ac.uk/research/ .

2.2 Definition of categories for applications

2.2.1 Pre-defined projects

This refers to the group of PGRS who are appointed to a funded pre-defined and approved project, where the funding is provided from a University bursary (section 6 .1), a research council (section 6 .2), or an industrial/business sponsor as part of a research grant .

2.2.2 Research Council studentships

Applicants for Research Council studentships, including the Arts and Humanities Research Council (AHRC), must already be in receipt of an offer of a place for a research degree (or have already commenced a research degree) before they can apply for the funding . Please note, the offer may be conditional on receiving appropriate funding .

2.2.3 Direct applications from external applicant, home/EU and international

The University receives a number of applications each year from applicants who wish to undertake a research degree who may or may not have submitted a defined research proposal with their application form . The applicant will be expected to submit a draft proposal before being considered at an interview .

3. Assessing applications and interviewing potential applicants

3.1 Assessing the postgraduate application form

An Admissions Panel of at least two academic staff, nominally the nominated First Supervisor and departmental/school postgraduate research degree student tutor or Chair, FRD Committee, will evaluate the postgraduate application form, the qualifications of the applicant (including English language qualification where appropriate), the research training requirements and the supervisory requirements . The Panel will decide whether the application is acceptable and the applicant interviewed or the application is rejected . This will occur whatever route the application takes .

For the 2013/2014 academic year a minimum of one member of academic staff on interview panels for research degree selection must have completed the training on selection and admissions . In 2013/2014 the Graduate School are providing training sessions for academic staff who take part in research degree selection and admissions . Ongoing, it is expected that academic staff who have completed this training will assist within their faculty on a ‘train the trainer’ basis too, as from 2014/2015 everyone taking part on an interview panel for research degree selection must have completed this training . Resources for academic staff are available on Moodle .

All applicants must submit a research proposal and evaluation of the research proposal should include the following:

• negotiation with the applicant to improve the proposal to a standard sufficient for admission, if required;

• availability of facilities and resources to undertake the project;

• research training expectation;

• ethical considerations;

• identification of whether a Flexible Distributed Learning (FDL) with a partner arrangement is required .


If the Admissions Panel decides that the application is acceptable the applicant will be offered an interview which should involve the potential First Supervisor and at least one other person . If it is not possible to hold the interview face-to-face this may be held by other appropriate electronic means such as video or telephone conference .

3.2 Interviewing the prospective postgraduate research student (PGRS)

The following guidance is not a substitute for the training on selection and admissions .

Prior to interviewing a prospective PGRS it is advisable to have an Interview Checklist prepared to ensure all matters are covered .

The interview should:

• confirm the applicant has the correct qualifications;

• confirm a satisfactory standard in English for applicants whose first language is not English .

This may be demonstrated if a first degree from a UK university which has been taught and assessed in English has been achieved or by reaching a satisfactory standard in an approved test in English . The approved test to be used is the IELTS or equivalent . The approved level for the IELTS score is 6 .5 with no component lower than 0 .5 below the overall score . Applicants with a lower score may be admitted subject to the successful completion of a pre-sessional language programme . Applicants to subject areas recognised by Academic Council as having a particularly linguistically demanding standard will be required to have achieved an IELTS score in band 7 or equivalent, providing that no component is lower than 1 .0 below the overall score . The Graduate School hold a definitive list of linguistically demanding courses .

• discuss the proposal;

• discuss the research ethics requirement for the project (section 6 5);

• discuss any assistance for students with a disability (section 6 6);

• ensure the applicant is aware of the demands of a research degree, including completion within three years for full time PGRS and within six years for part time PGRS;

• outline the work commitment, including working hours and leave entitlement;

• ensure the applicant is aware that leave and any interruptions to the registration must be approved;

• discuss and agree the researcher development activity as part of the GSDP . Make the applicant aware of the expectation that ten days for full-time PGRS and five days for part-time PGRS research training are undertaken during each year of registration;

• confirm the financial arrangements of the research, especially for self funded applicant;

• outline the PGRS entitlements including resources, library rights, resources and support for fieldwork and conference attendance;

• clarify the PGRS right to publish prior to submission of the thesis (section 6 5) .

The decision is based on reasoned academic judgement and acceptance of a proposal is subject to receipt of two satisfactory references .

An offer letter will confirm the terms agreed at the interview – see section 3 .4 Offer letters .

3.3 Standard stages of the admission procedure

Application to registration

• Pre-defined projects must be approved by the funding body .

• Pre-defined project PGRS are recruited by advertisement locally, nationally or internationally .

• Both pre-defined project applicants and direct applicants are required to submit an application form . In addition, pre-defined project applicants are required to include a CV .

• Initial enquiries about subject areas and the application procedure may be received by departmental or faculty administrative staff, Departmental Research Degrees Coordinators and academic staff as potential supervisors . All enquiries must be tracked to ensure they are followed up appropriately and all members of staff should forward the details of the enquiry or copy in the Faculty PGR Officer .

• A PGRS enquiry form is available on the University website and completing this ensures that the enquiry will be recorded and tracked . When submitted, this enquiry form is automatically sent to the appropriate Faculty PGR Officer/Faculty Admissions Office . Any enquiry which does not lead to a formal application within three weeks is followed up by the PGR Officer/Faculty Admissions Office .

• When a member of staff is contacted with a PGRS enquiry, the best way to progress this is to request that the web-based enquiry form is completed .


• Application forms can be received by Admissions, Academic Registry, International Office, Academic Department or individual members of staff . Details of the application are input to Admissions Student Records by Academic Registry, International Office or the Faculty PGR Officer/Admissions Office .

• The relevant Faculty PGR Officer/Faculty Admissions Office must receive email notification of the basic details and a copy of the application as they are responsible for tracking the progress of the applicant from the first point of contact . Details are recorded on the Research Enquirer/Applicant Log .

• The Faculty PGR Officer/Faculty Admissions Office will review the application and research proposal for indication of any third party institution/organisation support . The research partnership information and/or weblink for the Work-based and Placement Learning Code of Practice will be forwarded to the academic contact if applicable .

• The Faculty PGR Officer/Admissions Office follow up on any missing documentation before forwarding the application and supporting documentation to the academic contact for assessment .

• The academic contact decides if the admission criteria have been met and if supervision can be provided and makes a decision to invite the applicant to interview or reject at this stage .

• If the applicant is invited to attend an interview for 2013/2014 at least one member of the admissions/interview panel must have undertaken the PGRS Selection and Admissions training programme . From 2014/2015 onwards all members must have completed this training . In 2013/2014 the Selection and Admissions training can be booked by contacting the Graduate School by emailing graduateschool@port .ac .uk .

• To assist with the application evaluation and interview process an Application Evaluation and Interview Checklist has been compiled .

• If the PGRS is accepted following a successful interview, the academic contact/First Supervisor requests an offer letter from the appropriate office (see section 3 .4 – Offer letters) .

• Where appointed to a University funded bursary, an Application for the Payment of Bursary form is completed and forwarded to the Faculty Finance Officer (see section 6 .1) .

• Other sponsors will be asked to submit a formal letter confirming sponsorship or complete an RE2 form which ensures an invoice is raised for payment of the PGRS fees .

• Collaborative agreements and Flexible Distributed Learning (FDL) research arrangements must be completed before formal offer letters are sent .

• When supervision and research training has been agreed, the First Supervisor completes the RSR form and forwards to the Chair, FRD Committee for approval on behalf of FRD Committee .

• Once approved the Chair, FRD Committee forwards the RSR form to the Research Section, Academic Registry .

• On commencement of the research degree programme, all PGRS register online and they may be contacted by the school, department or faculty (as appropriate) for verification of identity and qualifications . Online registration is completed annually for each year of the research programme .

3.4 Offer letters

Following evaluation of an applicant’s proposal, qualifications and interview, if all the admissions criteria have been met and supervision can be provided, an offer letter is sent to the applicant . The offer letter outlines provision by the University and the responsibilities of a PGRS during their registration . A request for the offer letter is made by the First Supervisor . In line with national requirements the letter is a contractual document which the PGRS accepts, or rejects .

Once a decision has been made to offer a place, the First Supervisor will submit the application form and decision form as appropriate to request an offer letter as follows:

• offer letters for home and EU students are produced by the relevant school/department/faculty, depending on faculty agreed practice;

• offer letters for international students are produced by Admissions, Academic Registry .

Within the standard offer letter the PGRS will be informed of what they are required to do on arrival . The department or school should provide information for each individual student which includes details of:

• arrangements for the first meeting with their First Supervisor;

• where to register;

• payment of fees;

• University-wide Welcome and Orientation for PGRS, School or Department Faculty Induction and social events;

• start date of the GSDP .


All new and continuing PGRS students are provided with a campus card, information regarding accessing the Postgraduate Research Student Handbook (including Stage 2 Part 2 Professional and Integrated Doctorates) online and a faculty handbook where this is available . Full-time registered PGRS living outside postcodes PO1 to PO6 need to request a Council Tax certificate from November each year by contacting Academic Registry – email registry@port .ac .uk .

3.5 Approval process – Research Student Registration form (RSR)

The First Supervisor is responsible for ensuring the application satisfies the required standard for entry to a research degree at the University of Portsmouth and formal approval is also required by the Chair, FRD Committee . The First Supervisor will submit a Research Student Registration (RSR) form as part of the Admissions process to the relevant Chair, FRD Committee (see section 3 3) . The Chair, FRD Committee signs the form which confirms that the PGRS has been accepted on to a research programme and that the appropriate resources and support are available to enable them to complete their studies . The form will have the following supporting evidence:

• postgraduate application form;

• final research proposal;

• a copy of the offer letter;

• a copy of the approval document if the proposal involves a collaborative arrangement or Flexible and Distributed Learning (FDL) arrangement with a partner institution .

Every year each PGRS must register and pay the appropriate fees . On completion of registration the PGRS has access to the Library and IT systems .

The First Supervisor is responsible for:

• ensuring the potential PGRS has the correct qualifications

• requesting the standard offer letter to be sent and liaising with the PGRS as required ensuring that they are aware of the need to accept or reject the offer

• completion of the RSR form and that this is signed by the Chair, FRD Committee on behalf of the FRD Committee

4. Registration

Registration takes place in October or February each year or, if exceptionally a non standard start date has been approved by the Academic Registrar, an alternative registration date may be applicable .

The registration process is completed online and PGRS are contacted by their Faculty/Department Research Administrator or Administration Office to advise them to complete the registration process . The final date for completion of registration is one month after each intake date and once this date has passed any outstanding registrations will be cancelled . If you are aware of any reasons why a PGRS has not registered, please inform your local research administrator and/or the Research Section, Academic Registry . Students must be registered at the University in order to receive support and supervision .

The Chair, FRD Committee is required to approve changes to a PGRS mode of study, interruption or an extension into a fourth year (seventh year if part-time) . The First Supervisor completes either a form UPR4, Notification of a Change Affecting the Registration of a PGRS (including Stage 2 Part 2 Professional Doctorates) or UPR12, Application for Extension of Registration and submits to the Chair, FRD Committee for approval .

Responsibilities of the First Supervisor:

• ensure the PGRS is advised to complete online registration promptly

• complete any necessary paperwork relating to funding

• discuss potential changes to registration with PGRS and sign UPR4 or UPR12 as appropriate to support changes to registration

Under a number of circumstances PGRS can be notified of a Withdrawal of Service (WOS) . This means that the PGRS is considered as withdrawn and therefore unable to use their student computer account and Library facilities . Departments are notified and the PGRS must not attend the University or any supervisory sessions and training scheduled in the withdrawal of services period . PGRS notified of WOS may not submit their thesis as this will not be accepted within the withdrawal of services period .


The circumstances for which a PGRS may be notified of WOS are: evidence has not been provided to enable ID checks or qualification checks to be completed, tuition fees have not been paid/or arrangements to pay made, unsatisfactory attendance, assessment processes including Annual Review and Major Review with documentation not submitted by the required deadline date .

Withdrawal of Services may be retracted once action has been taken to resolve the circumstances which initiated the WOS notification, however after four weeks the PGRS will be fully withdrawn .

5. Induction

All new PGRS should be advised to attend the University-wide induction which includes University-wide sessions and supporting events provided by schools and departments . New students arriving at the University will have expectations, aspirations, hopes and concerns and the aim of induction is to clarify what the University provides and the PGRS’ responsibilities . The First Supervisor will meet with the new PGRS and ensure that an Induction Checklist is completed .


• complete the Induction Check List with the PGRS

• inform the new PGRS of the formal Induction Programme both University-wide and in the faculty, school or department

• ensure the PGRS is advised to attend induction events

6. Issues to be considered during the admission process

6.1 University PGRS bursaries

University Research Committee set the amount of the maintenance award for University funded bursaries and the figures for the funding can be obtained from the Research Section, Academic Registry . Bursary funding should only be made available to home or EU students, in line with current HEFCE guidelines, unless it can be demonstrated that no home student applied or was interviewed who fulfilled the criteria for appointment . If an international PGRS is appointed, the faculty may be responsible for the extra fees involved as the international fee status will apply .

Forms for the authorisation of the maintenance award and bursary agreement are available from the Research Section, Academic Registry . Bursary funding should be payable for three years of a full-time registration and the payments are made monthly in advance throughout the period of funding . Therefore, to ensure the first payment is made to the PGRS at the start of their funding period the Application for Payment of a Postgraduate Research Degree Student (form B1) must be with the Research Section, Academic Registry, by the 18th of any month, although there may be earlier dates, due to bank holidays . Completion of a Finance form F31 will not automatically authorise the payment of a bursary to a PGRS . It is important when costing a bursary award that maintenance is calculated at the correct rate, plus fees (to include an amount for the annual increase), and a sum of money for consumables and running costs, as indicated in the bursary agreement .

Advertisements for the post of research student can be submitted for publication through the Marketing and Communications Department . Arrangements for interviews of short-listed applicants are made by and take place in the school/department . The successful applicant will confirm acceptance of the bursary award and complete the admissions process as laid down . The following procedure for payment of the bursary award should also be implemented:

• The school or department complete the Application for Payment of a Research Bursary (form B1) . The budget holder completes Section A and the PGRS completes Section B before forwarding to the Faculty Finance Officer .

• The form B1 must be signed by the Dean of the Faculty, and then forwarded to the Research Section, Academic Registry by the Faculty Finance Officer/Faculty PGR Officer .

• Two copies of the bursary agreement must be signed by the PGRS and by the Head of Department and Dean of the Faculty . One signed copy will be retained by the PGRS and the other returned to the Research Section, Academic Registry .

• The Research Section, Academic Registry will only set up an authorisation for payment on receipt of the completed B1 form and the signed bursary agreement .

• Monthly payment of the bursary is made in advance on the last working day of each month . If forms are received in the Research Section, Academic Registry after the payment deadline, new applications will normally have to wait until the end of the subsequent month . The PGRS will then receive the payment for the coming month and any outstanding monies due from the start date of the bursary .

• Satisfactory progress as demonstrated by a successful Annual Review or Major Review is required for the bursary funding to continue .



• to ensure the Application for Payment of a Research Bursary (form B1) is completed and forwarded to the Research Section, Academic Registry, by the payment deadline date for payment in the month prior to the PGRS registration

• to ensure an Application for Continuation of Payments to a Research Bursary Student form is completed for any PGRS in receipt of a four year studentship/grant, when a registration extension period has been approved

6.2 Research Council funding

The Research Councils are funded through the Government’s Universities and Skill’s ring-fenced Science budget . PGRS who wish to apply must do so through the University, and the First Supervisor will need to ensure that the procedure for the particular Research Council is followed . The responsibility for submitting the application by the deadline lies with the PGRS . Where a quota of awards caps the number of applications the University can submit, the First Supervisor must liaise with the Chair, FRD Committee who will complete the sections regarding institutional support . The University is only eligible for a small number of PGRS studentships and selection is through internal assessment . If approved, the PGRS submits the completed form to the appropriate Research Council via the Research Councils’ electronic Je-S system .

6.3 Researcher development

Researcher development activity must be discussed with the PGRS during the interview and individual requirements identified during the admissions process (see section 3 .2) .

All PGRS registered for an MPhil, PhD, MD, Integrated Doctorate (ID) or Professional Doctorate (PD) at Stage 2 Part 2 are expected to undertake ten days for full time PGRS and five days for part-time PGRS of research training during each year of registration . Personal development planning will inform the option choices from the GSDP .

Researcher development should include material on research skills and methods, advanced subject specific knowledge and personal development . The purpose of researcher development activity is to ensure that students are trained as generic researchers within their disciplinary context and are prepared for a career after their research degree . It also provides valuable networking opportunities . Researcher development activity is normally provided through attendance at Researcher Development events as part of the GSDP .

The MSc Research Methods may be used when a four year (1+3) research degree is required .

The University also offers access to EPIGEUM, an online training course specifically designed for PGRS . These interactive courses are completed online and can be accessed through the Academic Skills section of Moodle, the University virtual learning environment .


• to ensure the PGRS is aware of the expectation to undertake appropriate researcher development activities

• to ensure the PGRS understands that engagement with the GSDP is a requirement for approval of Major Review

6.4 Ethical approval

All PGRS research must be reviewed by the relevant Faculty Ethics Committee if the research will involve:

• human subjects (including personal data that is not in the public domain)

• sensitive topics

• the integrity of the environment

Animal research must be referred to the specialist committee . The University has a Working with Animals Policy .

If none of the above applies, then the First Supervisor and the PGRS will make a statement to this effect in the Annual Review forms (UPR8A and UPR8B) .

The requirements may vary depending on the area of research and the school or department, but it is very important that this is dealt with before any primary research can commence . The PGRS must complete the appropriate application for ethical review and submit it to the relevant Faculty or Departmental Ethics Committees . It should be noted that where policy of law dictates that ethical review is undertaken externally (i .e . by a NHS research ethics committee or the National Social Care Ethics Committee), it is only necessary to submit the evidence that the study has been given a favourable opinion . It is the responsibility of the First Supervisor to ensure (where relevant) this has been done .


In preparation for the Annual Review the First Supervisor and PGRS should utilise the UK Research Integrity Office (UKRIO) Checklist to consider key ethical issues .

Evidence that ethical approval for the research was granted will be required when the thesis is submitted to Academic Registry prior to examination . The thesis will not be accepted without a completed UPR16 form included as an appendix/annex of the main thesis .

Certain ethics documents must be available to examiners, auditors and relevant regulatory authorities . See section 8 .3 of the Postgraduate Research Student Handbook for further details .

The following must be included in all theses:

• The letter from the Ethics Committee confirming the favourable opinion (where relevant)

• The UPR16 form declaring the ethical conduct of the research

These documents should be included in an appendix/annex of the main thesis . The Postgraduate Research Student Handbook section 8 .3 includes details of additional information which may be included on a voluntary basis in the appendix/annex of the main thesis along with the UPR16 form and letter from the Ethics Committee .


• to consider the requirements for ethical review and assist with the formal application if appropriate

• to assist with the completion of a statement where formal ethical review is not considered necessary

• to discuss ongoing ethical considerations with the PGRS that arise from developments in the research programme throughout registration assisting with further applications for ethical review, if appropriate

6.5 Publication

A PGRS is free to publish material during the registration period . Practice varies between disciplines but it is expected that these would be joint publications with members of the supervisory team . Reference to the material should be included in and submitted, within the bound thesis .

It is important that the First Supervisor assesses any implication of publication regarding Intellectual Property Rights (IPR) . The following should be taken into consideration:

• Self-funded PGRS own the IP that they generate during completion of their research programme .

• If the work undertaken for the research programme is within normal employment duties for employed PGRS then the employer owns the IP .

• PGRS who have signed a Bursary Agreement or whose studies are sponsored by the University or an external sponsor may be required to assign any intellectual property rights in the work that they generate . The University Policy for Intellectual Property applies to PGRS in receipt of sponsorship or a bursary award and is available from www.port.ac.uk/accesstoinformation/policies/researchandknowledgetransferservices/intellectualproperty/filetodownload,25237,en.pdf .

6.6 PGRS with disabilities

Applications from PGRS with disabilities will be judged on the basis that the University is committed to promoting equal opportunities for all students . It is recognised that University life is enriched by a diverse student body that is reflective of the wider community . Applications are subject to professional practitioner requirements where they apply and academic decisions and discussion of support needs are undertaken independently . If the University is unable to meet additional needs, or can only do so by compromising the learning experience which would disadvantage the applicant, the University undertakes to inform the applicant immediately the situation is apparent .

Advice on how to consider applications from potential students in this category can be sought directly from the Additional Support and Disability Advice Centre, who can also advise when a PGRS has a change in health which might affect their ability to continue with their research programme .

The Research Regulations section regarding PGRS with Disabilities provides information on any reasonable adjustments that should be made to ensure that a disabled student is able to undertake assessment .


6.7 International students

All international students will receive offer letters and documentation sent out by the International Admissions Team in Academic Registry . When the International Admissions Team receives the Overseas Decision form and Academic Technology Approval Scheme (ATAS) form (where applicable) they will send out the relevant offer letter and ATAS documents to the PGRS along with a request for the deposit to be paid . The PGRS will need to accept the offer from the University and pay the deposit (or provide proof of sponsorship) . The PGRS is also required to apply for ATAS clearance online, and send a copy to the International Admissions Team, Academic Registry for their records .

When the above processes have been completed and the offer is unconditional, the Confirmation of Acceptance for Studies (CAS) number is produced in order for the PGRS to apply for their Tier 4 student visa . For more information please contact the International Admissions Team or see their guide for International Students and UKVI Compliance .

7. Monitoring progress

7.1 Meetings and support

The First Supervisor and/or other members of the supervisory team should normally meet full-time PGRS at least fortnightly during the first three months of the research degree programme . Thereafter meetings should take place at least once every six weeks, but may be more frequent by arrangement . Meetings may be held face-to-face or by phone, video conference or similar . The majority of meetings should be with the First Supervisor and meetings with the entire supervisory team should take place at least once a term .

Part-time PGRS should normally meet their First Supervisor and/or other members of the supervisory team at least monthly during the first three months and at two-monthly intervals thereafter with at least one meeting per year with the full supervisory team . The supervisory team are expected to agree the schedule of meetings with the PGRS .

Workload allocation regarding the minimum number of hours for PhD supervision is determined within individual faculties following discussion between the Dean and Chair, FRD Committee .

Individual faculties make appropriate arrangements for the PGRS research environment and these may differ according to discipline . Supervisors should be aware that the minimum provision for PGRS (with the exception of PDs) is as follows:

• A place of work that is appropriate for research requirements which may be in a research centre or PGRS room .

• Access to a telephone with outgoing calls on approval .

• Access to the Postgraduate Study Suite in The University Library which provides a dedicated resource for postgraduate needs .

Self-funded PGRS may apply for £450 to fund, or partially fund attendance at one external conference during their research programme and the criteria and application process for this funding is dealt with by the Chair, FRD Committee .

Supervisors need to keep a formal record of all meetings with PGRS . This might include the context of the meeting, agreed goals and the agenda for the next meeting . The PGRS will produce a record of the meeting which is agreed by both First Supervisor and PGRS and it can then be available to their supervisors . Supervisors and PGRS are advised to use the Skills Forge software system which provides a dedicated tool to record and track supervision meetings .

The responsibility for formal recording of supervisory meetings will be made clear at Induction and followed up at the Annual Review . Where log books are kept as part of the research programme, the meeting records should be kept as a separate document .

7.2 Annual Review process and Annual Review forms UPR8A and UPR8B

7.2.1 Introduction

Regular appraisal is central to the formal monitoring of PGRS progress and the Annual Review provides an opportunity for independent formal monitoring of progress .

The Annual Review takes place every year except the academic year in which the Major Review takes place .

The Annual Review is an annual regulatory requirement for all PGRS except those who are formally on an approved period of interrupted study, or have submitted their thesis and are awaiting the viva voce examination .

PGRS on an approved period of interrupted study will be expected to complete an Annual Review on their return to study and the submission date for this will be confirmed by the Research Section, Academic Registry .


7.2.2 Timescales

The Annual Review reports (UPR8A/B) and required evidence must be submitted to the Research Section, Academic Registry annualreview@port .ac .uk by the following deadline dates:

• PGRS registered in October must submit documentation by 30 September

• PGRS registered in February must submit documentation by 31 January

If exceptionally the PGRS has a non standard start date which has been approved by the Academic Registrar, an alternative deadline for submission of the Annual Review Report form UPR8A/B may be applicable .

7.2.3 Procedures

Annual Reviews will be undertaken by a panel of at least two members of academic staff, one of whom will be independent of the supervisory team . The panel will review the annual reports submitted by the PGRS (UPR8A) and the First Supervisor (UPR8B) and ask questions relevant to the progress of the PGRS . Other evidence may be considered such as:

• a presentation;

• draft sections of the thesis;

• a thesis outline;

• publications;

• record of GSDP sessions attended .

FRD Committee agrees the Annual Review arrangements including the format of the review and the evidence that PGRS are required to submit . Three months notice of the requirements for the Annual Review will be given and the arrangements for the Annual Review event will be confirmed as part of this notification by the Research Section, Academic Registry .

The Research Section, Academic Registry will send a reminder from the generic email annualreview@port .ac .uk which includes the weblink to the current Annual Review Report form UPR8A and UPR8B . Details of the format of the review and the evidence required will also be included in this email .

Supervisors are advised to check the Annual Review webpage for the most up-to-date information regarding Annual Review in their faculty or department .

The Annual Review form has been split into two parts, Part A to be completed by the PGRS and Part B to be completed by the First Supervisor . If either party do not wish to share their report they can be submitted separately to the Research Section, Academic Registry .

The Research Section, Academic Registry will record receipt of the Annual Report UPR8A and UPR8B form by the applicable deadline .

The outcome of the Annual Review will be one of the following:

• Progress;

• Progress with recommendations;

• Defer to a Final Review Meeting .

At the end of the Annual Review meeting the Panel will inform the PGRS of the outcome and this will be formally confirmed in writing by the Research Section, Academic Registry including any requirements for a Final Review Meeting .

It is important to follow the procedure for the Annual Review detailed within the Regulations as the PGRS can appeal against the decision .

If the outcome of the Annual Review is to defer to a Final Review Meeting the PGRS will be informed of the further work required and will have a maximum of two months to complete this . The PGRS will submit the further work by email to the Research Section, Academic Registry by sending to annualreview@port .ac .uk and a Final Review Meeting will be arranged .

A list of the outcomes of the Final Review Meeting following Annual Review that are available to the Panel can be found in the Research Regulations .


Responsibilities of First Supervisor:

• to be aware of the arrangements organised by their faculty for the formal Annual Review event which the PGRS attends

• to discuss researcher development activity requirements and monitor the activities completed

• to discuss with the PGRS the aims and objectives to assist with completion of the UPR8A and B forms

• to discuss the progress of the research project

• to explore areas with the PGRS where problems have arisen and agree ways to overcome them, or refer to the Chair, FRD Committee by ticking the appropriate box on the form

• to submit the Annual Report UPR8B to the Research Section, Academic Registry within the University deadlines

8. Major Review assessment for MPhil, PhD and MD PGRS

All PGRS registered on a PhD or MD will undergo a Major Review at the end of year one for full-time PGRS and year two for part-time PGRS . Integrated Doctorate (ID) PGRS are expected to submit the Major Review at the end of year two .

MPhil PGRS may be encouraged by their First Supervisor to submit for Major Review (within the same timeframes as a PhD/MD) in support of a transfer to PhD where their ability and project show promise .

The Major Review Panel consists of two independent assessors and the First Supervisor . The independent assessors must not be members of the supervisory team and are appointed by the Chair, FRD Committee under delegated authority from the Committee .

8.1 Procedures

The PGRS and First Supervisor will be sent information from the Research Section, Academic Registry regarding the Major Review assessment . This will include a template for the report and the form UPR10, First Supervisor Statement . The deadlines for submission to the Research Section, Academic Registry are:

October registrations – submitted by 30 September

February registrations – submitted by 31 January

If exceptionally a non standard start date has been approved by the Academic Registrar, an alternative deadline for submission of the Major Review may be applicable .

The PGRS will submit the report by email to generic email address majorreview@port .ac .uk by the deadline date . The First Supervisor completes the form UPR10 and emails it to the Chair, FRD Committee who, after consultation with the departmental/school postgraduate research tutor, adds the name of the FRD Committee Assessor . The Chair, FRD Committee will then email the UPR10 form to the generic email so that the application can be dealt with by Research Section, Academic Registry .

Receipt of the report in the Research Section, Academic Registry will be recorded . The report, the form UPR10 and accompanying paperwork will be emailed to the assessors with instructions (copied to the First Supervisor) .

8.2 Major Review Meeting

The First Supervisor will be asked to arrange a Major Review Meeting with the two assessors and the PGRS . At the end of the meeting the Panel (two assessors and First Supervisor) will inform the PGRS of the decision, either:

• that the PGRS has the capability to satisfactorily complete a PhD (or MD) thesis

or

• that the application is insufficient to determine this capability and a Final Review Meeting is required .

The Panel will complete the Major Review Decision form (UPR13) . The First Supervisor will send the form UPR13 to the Research Section, Academic Registry, so that the outcome can be formally notified to the PGRS and recorded .

It is important to follow the procedure for the Major Review detailed within the Regulations as the PGRS can appeal against the decision .

The PGRS will be informed of the further work required for submission prior to a Final Review Meeting if applicable .


8.3 Final Review Meeting

If a Final Review Meeting is required, on receipt of the Major Review Decision form UPR13, the Research Section, Academic Registry will notify the PGRS of the decision and of what is required in preparation for the meeting . The First Supervisor will be asked to organise this meeting . A member of the Research Section, Academic Registry, can attend the Final Review Meeting to provide regulatory advice . If appropriate the Chair, FRD Committee will ask a member of FRD Committee or URDC to Chair .

A list of the outcomes available to the Panel can be found in the Research Regulations .

The PGRS will be notified of the possible outcomes in the formal notification of the date, time and place of the Final Review Meeting . After the Final Review Meeting has taken place the First Supervisor will send the completed Final Review Meeting Decision form to the Research Section, Academic Registry . The procedure for the Major Review is complete when the final decision is notified to the Research Section, Academic Registry who will provide formal written notification to the PGRS .


• to provide help and guidance with the preparation of the Major Review document

• to complete the form UPR10, First Supervisor Statement and submit by email to the Chair, FRD Committee

• to arrange the Major Review Panel meeting between the PGRS and the Review Panel

• to return the completed Major Review Decision form UPR13 to the Research Section, Academic Registry

• to arrange a Final Review Meeting (if required) between the PGRS and the Review Panel

• to offer guidance on the submission of any extra work required by the Final Review Panel

• to return the completed Major Review Final Review Decision form UPR14 to the Research Section, Academic Registry

9. Interim examination

Occasionally, a PGRS may appear not to be making satisfactory progress . This can be highlighted through the Annual Review process but may arise at anytime during the registration and is separate from both the Annual Review and Major Review processes .

An interim examination is a formal assessment which provides the PGRS with the opportunity to demonstrate that their work is of sufficient merit to be allowed to continue . The procedure for this formal assessment can be found in the Research Regulations . Please contact the Research Section, Academic Registry for further advice and guidance if you are considering requesting an interim examination .

It is important to follow the procedure for the interim examination detailed within the Regulations as the PGRS can appeal against the decision .

The First Supervisor will report cause for concern to the Chair, FRD Committee on the Interim Examination Request form UPR17 to include details of the proposed form of assessment .

The details will be forwarded for consideration and approval by FRD Committee before the interim examination can proceed . The FRD Committee will allow at least 14 days between a notification letter being sent to the PGRS and the date of the interim examination and confirm the following:

• the date, time, and venue

• the form of the assessment

• the assessment panel

The Research Section, Academic Registry, are notified of the arrangements by the Chair, FRD Committee and will write informing the PGRS of the details of the interim examination and clearly state the possible outcomes including termination of the programme of research .


• to initiate the procedure for interim examination by completion of the UPR17 form if the PGRS fails to progress as expected

• to provide advice and guidance with the preparation of the work for assessment

• to return the Interim Examination Decision form UPR18 to the Research Section, Academic Registry


10. Extenuating circumstances

A PGRS may advise their First Supervisor that there are circumstances relating to their health and/or personal life which are of a sufficiently serous nature to result in them being unable to attend a review or examination . PGRS undertaking a higher degree by research may submit extenuating circumstances for:

• Major Review

• Annual Review

• interim examination

• viva voce examination

The University operates a ’fit to sit’ policy, therefore if the PGRS attempts their Major Review, Annual Review, interim examination or viva voce examination, they would not be able to claim they were affected by extenuating circumstances after the event .

First Supervisors are advised to contact the Research Section, Academic Registry to inform them of the details of the extenuating circumstances . The Research Section will be able to advise on the approval process and liaise with the First Supervisor regarding the timescale of deferral once notification of approval has been received .

11. Changes to registration

Under delegated authority from URDC all changes affecting the registration of a PGRS should be approved by the Chair, FRD Committee and recorded in the minutes of the following FRD Committee .

Form UPR4 should be completed by the PGRS and signed by the First Supervisor whenever a PGRS requests a suspension (interruption or study break), change in mode of study or withdraws . The form must be sent to the Research Section, Academic Registry .

11.1 Change in mode of study

This can be requested for the following reasons:

• A change to the funding available, either increased through successful application to a funding body or sponsor, or decreased when funding is no longer available .

• The PGRS takes full-time employment .

When a change to part-time research is requested by an international PGRS, their student status on their passport must be verified as in some cases part-time registration is not permitted . Academic Registry, Admissions Section can assist with this process .

11.2 Interruption (suspension)

Personal circumstances may arise during the registration and the PGRS should be able to raise these with the First Supervisor and if necessary be offered a period of interruption . PGRS may request an interruption of up to a maximum of one year in total to their registration period for the following reasons:

• ill health, where there is a prolonged medical condition;

• family or personal problems which need time to be resolved;

• unexpected pressure from employment .

It is very important that all interruptions are recorded . A PGRS should apply immediately on form UPR4 when an event likely to need a break in the registration occurs rather than wait and apply retrospectively .

Full-time international PGRS will need to consider the possible impact of an interruption on their current visa end date and should be reminded that they are expected to return home and not stay in the UK .

Please note that approved periods of suspension/interrupted study are not included in the registration period as the PGRS is not actively undertaking their research or receiving supervision during this time . Library and IT access is also suspended for the duration of their interruption . Following approval of a suspension or interruption the registration is re-calculated and the end date extended accordingly .

On return from an interruption of study the PGRS should promptly contact their administration office to arrange re-registration . If, for any reason, the interruption needs to be extended this should be done through completing another UPR4 form for approval .


11.3 Withdrawal

It is important that when a PGRS decides to withdraw notification is made as soon as possible to ensure their PGRS record is updated . Please notify the school/department administrative staff and complete the form UPR4 and online Withdrawal Form forwarding them to the Research Section, Academic Registry . Where a PGRS does not maintain regular contact with the University and is non-responsive to communications from the University, the University may withdraw the PGRS . In such cases the University will complete the withdrawal and write to the PGRS informing them that they have been withdrawn .


• to sign the form UPR4 and send to the Chair, FRD Committee

• to inform the relevant administrative contact in the school/department of the interruption/withdrawal

11.4 Extension to registration

PGRS should plan their research to ensure completion within the standard registration period . Only one extension period is normally approved; in exceptional circumstances the FRD Committee can approve a further extension of registration following a recommendation by the First Supervisor .

The Research Regulations state that FRD Committee may, at its discretion, approve an extension of registration of one year for full-time PGRS and two years for part-time PGRS, provided the registration period has not already elapsed . This may be linked with a change to the mode of study .

If the extension to registration is approved the PGRS must submit their thesis by the agreed extension end date, when the registration will cease . If extenuating circumstances arise during the extension period, the PGRS should formally apply to suspend using form UPR4 .

An extension fee is payable at the start of the extension of registration . When the PGRS submits within the approved extension period the fees may be eligible for adjustment . See the Tuition Fee Policy for further details .

An extension must be applied for prior to the registration end date being reached using the following procedure:

• to apply for an extension, a PGRS should complete form UPR12, Application for Extension of Registration;

• the form should then be signed by the First Supervisor and sent to the Chair, FRD Committee;

• the Chair, FRD Committee will forward the approved and signed form to the Research Section, Academic Registry;

• following approval of an extension, a copy of the form UPR12 will be sent to the appropriate Faculty Research Administrator .


• to sign the form UPR12 and send it to the Chair, FRD Committee

11.5 Change to the supervisory team

If it becomes necessary to change the Second or Third Supervisor, the First Supervisor is responsible for completing the UPR3 form and returning this to the Research Section, Academic Registry . If the change in supervision relates to the First Supervisor it remains the responsibility of the currently appointed First Supervisor to complete the UPR3 form and return to the Research Section, Academic Registry . This will ensure the records are amended and all future correspondence regarding a PGRS will be directed to the correct member of academic staff .

12. Examinations

12.1 Awards

The University awards the following higher degrees by research: Master of Philosophy (MPhil), Doctor of Philosophy (PhD), Doctor of Medicine (MD) and Professional Doctorate (PD) of various titles (e .g . DCrimJ, DPharm) .

The Awards of the University of Portsmouth document provides details of the requirements for higher degrees by research .


12.2 Appointment of examiners

The First Supervisor nominates the examiners by completing the relevant sections of the form UPR5 and submitting it to the Research Section, Academic Registry, six months before the PGRS is due to submit the thesis . The criteria for appointing examiners are included within the Research Regulations Section 9, Examination Arrangements .

There should be at least one External and one Internal Examiner . Examiners shall have the appropriate subject, research or/and professional expertise in the general field of the research topic . At least one External shall have experience as a specialist in the topic . Also one External will have experience of examining research degree candidates at the appropriate level . The Research Regulations include the circumstances when an Independent Chair will be appointed .

The proposed examiners are required to complete and sign part of the UPR5 form and provide an appropriate short CV . Once the First Supervisor has completed the UPR5 with the nominated examiners details the relevant sections should then be sent to the External/Internal Examiners for completion . This can be done by the First Supervisor, alternatively please send the form to the Research Section, Academic Registry, who will send the form to the examiners directly to get them to complete their sections and provide a CV .

On receipt of the fully completed and signed form with CVs the Research Section will check and confirm the criteria for the appointment has been satisfied and if appropriate include a request for an Independent Chair to be appointed before forwarding to the relevant Chair, FRD Committee for approval .

Further guidance or advice can be sought from the Research Section, Academic Registry .

Under current UK Visa and Immigration legislation the University has to ensure that all those undertaking work for the institution has the appropriate visa to do so . Therefore, all External Examiners will be asked to send a photocopy of their passport (photo page) to the Research Section, Academic Registry . Further guidance regarding appointing an External Examiner who is not a UK/EU national is available from www.port.ac.uk/intranet/registry/research/ResearchIntranetResources/filetodownload,171911,en.pdf .

Please note that the fee and examination expenses are paid by the school/department and authorisation by a Head of Department should be sought before appointing an External Examiner if the travel expenses may be higher than normal . The University may be able to book travel tickets and hotel accommodation at a lower rate than the examiner .

12.3 Submission of thesis for examination

Full details of the requirements for the submission of the thesis are provided in the Postgraduate Research Student Handbook, with regards to format and layout .

A copy of the thesis for each examiner should be submitted to the Research Section, Academic Registry by the PGRS final end date of registration . The letter from the Ethics Committee confirming the favourable opinion and the Ethical Review form UPR16 to be included as part of the appendix or annexes of the thesis . If the thesis is to be confidential for whatever reason, the candidate should also complete the form UPR15 Application for Thesis to be Confidential when they submit the thesis for examination . This will then ensure that the examiners are informed when the thesis is sent out to them and they will be asked to complete and return a confidentiality agreement .

It is at the discretion of the PGRS to submit their thesis for examination at any point during their registration . However, it is advised that the First Supervisor/supervisory team support the submission . If the First Supervisor/supervisory team have any concerns regarding the PGRS and/or their thesis submission these concerns must be sent to the Research Section, Academic Registry, in writing, with any history/evidence that highlight the concerns . The Research Section will contact the relevant Chair, FRD Committee with a request to appoint an Independent Chair . For further guidance see the Appointment, Criteria and Duties of an Independent Chair document .

It is expected that any such concerns are identified and dealt with accordingly during supervisory meetings, at the Annual Review, Major Review or, if required, by Interim Examination, (see section 9 of this Handbook for details regarding the Interim Examination process, or speak to the Research Section for further guidance or advice) .

The Research Section will notify the First Supervisor when the thesis has been dispatched to the examiners .

12.4 Arrangements for the viva voce (oral examination)

It is the responsibility of the First Supervisor to arrange the date, time and venue of the viva voce and to inform everyone involved including the PGRS . The Research Section, Academic Registry must be notified of the arrangements on form UPR5(A) . When arranging the examination the First Supervisor should try to ensure that normally at least a month has elapsed between submission and the viva voce date . Please note that the Research Section, Academic Registry, will advise on this process but is unable to make arrangements for viva voce examinations (e .g . room and hotel bookings etc) .


Following review of the thesis by the examiners, the independent Preliminary Report form UP7(A) is completed by the Internal and External Examiners and returned to the Research Section, Academic Registry, ideally five working days (but no less than three working days) prior to the date of the viva voce .

This form confirms the examiner’s agreement that the viva voce should proceed .

If the examiners decide, independently, that a thesis is not of the standard to proceed to a viva voce examination they must notify the Research Section, Academic Registry immediately . They will be required to submit a written report indicating the reasons why the thesis is not satisfactory . The report must include advice for the candidate and be sent to the Research Section, Academic Registry, with the completed form UP7A . The candidate will be formally notified in writing by the Research Section, Academic Registry . The First Supervisor will be contacted immediately by the Research Section, Academic Registry, and asked to contact the PGRS personally prior to the result letter being sent . The candidate will be given up to one year to resubmit their referred thesis . This option may be exercised when, in the opinion of the examiners, a thesis exhibits gross deficiencies in presentation or a failure to meet the key precepts for a Master’s or Doctoral award (as appropriate) as set out in the QAA FHEQ HE Framework .

The First Supervisor will be expected to continue providing support during the period of referral .

In the event the examiners do not agree in their independent preliminary reports the Research Section will liaise with the Chair, FRD Committee, for them to negotiate on an agreed way forward .

12.5 Plagiarism

If plagiarism is suspected, normally during the examination of a thesis prior to the viva voce examination, the examiner(s) should contact the First Supervisor and notify the Research Section, Academic Registry . The Head of Department will be informed and will notify the Assistant Academic Registrar (Assessments and Regulations) to initiate disciplinary action . The procedures to deal with assessment offences are included in the Code of Student Behaviour . Supervisors may wish to advise PGRS to use ‘Turnitin’ (www.turnitin.com) to help avoid plagiarism and ensure academic integrity in their thesis before submission .

12.6 Conduct of the viva voce

Viva voce examinations are held at the University . In certain circumstances University Research Degrees Committee (URDC) may approve for the examination to be held at a different location . Members of the supervisory team may be permitted to attend the examination with the agreement of the PGRS . If the First Supervisor does not attend it is preferable that they are available prior to and following the examination to offer advice and support to the PGRS .

If attending, supervisors should enter and leave the room at the same time as the PGRS and should only participate in the discussion if asked to provide clarification on a specific matter . The First Supervisor is not permitted to take part in the discussion regarding the recommendation made by the examiners on the outcome of the examination .

A request may be submitted by the PGRS to appoint an Independent Chair for the examination . The role of the Independent Chair is to chair and maintain a record of the examination and assist the examiners in following University procedure . The Independent Chair will not act as an examiner of the thesis . The Independent Chair will be appointed by FRD Committee and will be a member of staff experienced in research who is not from the PGRS’s department and has not been involved with the PGRS’s research at any stage . Details of additional circumstances when an Independent Chair will be appointed are included in the Research Regulations .

The viva voce may not proceed unless all the examiners and the candidate are present . If there is a problem, e .g . due to unexpected personal reasons or transport delays on the day, please contact the Research Section, Academic Registry for advice . Procedures to deal with problems will vary depending on the circumstances .

The Academic Registrar’s representative will deliver a pre-viva briefing for the examiners . If they have not already done so, the examiners will be asked to submit their written reports (Section C of the UP7A form) at this meeting . A final report form will be provided for the examiners to record the decision following the viva voce and there is an opportunity for questions relating to the Academic Regulations or procedures, which may have arisen after their preliminary examination of the thesis . The Academic Registrar’s representative will leave, but be available by telephone should the examiners wish to discuss any further procedural or regulatory matters .

The examination will normally be conducted under the chairmanship of the External Examiner . If two External Examiners are appointed then it is normally the most senior who chairs but may be either, by mutual agreement . The tone of the questioning during the oral examination should be such that it provides the candidate with the opportunity to show their full potential in their understanding of the research, appropriate research methods, and to defend their views and interpretation without being confrontational .


At the viva voce the examiners will test the PGRS’s knowledge of matters relevant to the subject of the thesis . The purpose is to enable the examiners to clarify any ambiguities in the thesis and to satisfy themselves that the thesis is the PGRS’s own work . They will ensure the PGRS is familiar with the relation of their work to the field of study from the literature review and that their knowledge of understanding of the subject is of the standard required for the award of the degree . The relevant qualification descriptors from the FHEQ HE Framework must be met .

On completion of the viva voce examination the candidate will leave the room while the examiners discuss their recommendation . The candidate will be asked to return and will be advised of the intended recommendation to the Academic Registrar .

The recommendations available to the examiners are listed on the Examiners’ Recommendation form (UP7B) . Explanations of the recommendations and time limits will be discussed with the Academic Registrar’s representative at the pre-viva meeting . The recommendations open to the examiners following the viva voce are given in the Research Regulations, Section 10 – Examination Arrangements .

12.7 Following the viva voce examination

The Internal Examiner should immediately inform the Academic Registrar’s representative of the recommendation and forward the completed form (UP7B) to the Research Section, Academic Registry .

The Research Section, Academic Registry will formally write to the candidate informing them of the examiners recommendation .

If a PGRS is required to submit a revised thesis (major revisions with up to one year to submit) a joint written report by the examiners is required . This report includes the amendments for the thesis to be of the standard required for the award to be made . The report must be submitted to the Research Section, Academic Registry, and will be sent to the PGRS with the letter formally notifying the candidate of the result .

If a PGRS is failed or awarded an MPhil the examiners must submit a joint report (as above) with their reasons for this decision . The Research Section, Academic Registry, will write to the candidate confirming the examiners’ recommendation . The letter will provide information regarding the candidate’s responsibilities, relevant time limits and requirements .

12.8 Minor amendments

In many cases the examiners require minor amendments to the thesis . Minor amendments are not substantive and are considered to be of the nature and extent which can be completed within three months . If more extensive amendments are required then the examiners should recommend resubmission with or without a further viva voce .

Details of the minor amendments will be provided by the examiners when the candidate is told of their recommendation at the end of the viva voce examination . It is usual for the Internal Examiner to provide further clarification if required . The examiners are asked to indicate who will check the corrections on form UP7B .

On completion of the amendments the candidate should submit to the relevant examiner(s) by the required deadline . This may be done via the First Supervisor, depending on the preference of the examiner(s) .

In due course, the examiner(s) will complete a form UP7C forwarded by the Research Section, Academic Registry, confirming the amendments have been satisfactorily completed .

The Research Section, Academic Registry will contact the examiners to obtain their feedback following the viva voce examination .

12.9 Re-examination

Where a PGRS is required to resubmit the thesis for examination, the PGRS is allowed up to 12 months from the date of formal notification in which to do so . The examiners will submit joint written detailed advice within ten working days following the viva voce to the Research Section, Academic Registry . This will be sent to the PGRS with details of the time limit and procedures . If, due to extenuating circumstances, an extension to the 12 month period is required by the candidate, the candidate will write to the Research Section, Academic Registry requesting an extension . A request for this to be granted will be sent to the examiners and the PGRS notified of their decision .

Copies of the revised thesis must be submitted to the Research Section, Academic Registry . The thesis will be sent to the examiners following the same procedures as for the first submission . The title page and front cover should show the date of the resubmission . The date of the award will be the date when the examiners notify the Research Section, Academic Registry, that the thesis is satisfactory .


12.10 Award of research degree

Once the examiners have made their final recommendation to award a research degree via the relevant form, the Research Section will inform the candidate in writing and confirm the final requirement for the award . This will entail the candidate submitting a final bound thesis, electronic copy (CD or USB) and signed EThOS form to the Research Section, Academic Registry .

The award of the research degree will be confirmed when:

• all the examination reports have been signed by the Academic Registrar;

• the final bound thesis, PDF copy (on a CD/USB) and signed EThOS agreement have been submitted by the candidate;

• the examination reports, a copy of the title page and abstract have been presented to the Chair of Academic Council, the Vice-Chancellor .

The Research Section, Academic Registry, will send the successful candidate a certificate and letter of congratulation from the Vice-Chancellor . Unless there is a confidential embargo on the thesis, this will be lodged with the Library and the PDF copy sent to the British Library .


• to advise on editing and content of the thesis before examination

• to organise a mock viva

• to complete the form UPR5 and submit it to the Research Section, Academic Registry

• to organise a mutually convenient date, time and place for the viva voce and notify the Research Section, Academic Registry, on the form UPR5A

• to attend the viva voce examination, unless the PGRS requests otherwise

• to continue supervision to provide guidance on the examiner’s amendments during any period of referral or resubmission

• to contact the examiners on the PGRS’ behalf if clarification about the amendments is required

• to inform the PGRS personally when a referral is recommended

13. Complaints

The University is committed to treating complaints seriously and in confidence . In all cases a timely, informal resolution which is fair to all parties is the ideal outcome .

A PGRS may submit a complaint during the period of registration and up to three months after the end of their registration . The PGRS is likely to discuss concerns relating to the research project with the First Supervisor and it is expected that in most cases the First Supervisor will be able to deal with them .

Although PGRS are advised to resolve concerns informally by discussion with the member of staff concerned, the PGRS can also ask for a problem to be dealt with by FRD Committee through the PGRS representation on the committee .

If informal actions do not bring about a resolution that the PGRS is happy with, they may submit a formal complaint using the complaints procedure . This includes the PGRS providing further details in a letter within 20 working days of either the date of the event occurring or the date the informal process was completed . A leaflet setting out how the procedure works is available from the University webpage at www.port.ac.uk/departments/services/academicregistry/academicregistrarsoffice/complaintsandinformationdisclosure/ .

Where a school or faculty receives a complaint from a PGRS alleging inadequate supervision, this will be handled in accordance with the University’s complaints procedures as mentioned above . The Head of Department is usually the member of staff asked to investigate a formal complaint . For further details on the complaints procedure, contact the University’s Complaints Officer on extension 3642 or email samantha .hill@port .ac .uk .


14. Procedure for appeals

A PGRS may appeal against the decision of Annual Review assessment, the Major Review assessment, the decision result of an interim examination or the result of the viva voce examination of the final thesis . Appeals cannot be made on the basis of disagreement with the academic judgement of the examiners .

The only valid grounds for appeal will be:

• that there has been a significant and material administrative error in the information received and considered by the examiners;

• that the examination had not been conducted in accordance with the University’s Research Regulations;

• that some other material irregularity had occurred in the examination procedure;

• that the PGRS’s performance was adversely affected by illness or other good cause that related to personal circumstances that she or he had been unable, for a sound and acceptable reason related to the circumstances themselves, to divulge before the meeting of the examiners and which might have had a bearing on the examiner’s decision .

Any PGRS who wishes to appeal must submit their case in writing to the Academic Registrar within ten working days of notification of the publication of the decision . All appeals shall be made in accordance with the approved procedure for academic appeals to be found in section 11 of the Research Regulations .


PART 3: Professional Doctorates

The award of a Professional Doctorate Stage 1 and Stage 2 Part 1 are covered by the Examination and Assessment Regulations of the University of Portsmouth .

Stage 2 Part 2 is covered by the Research Regulations . The programme differs from a higher degree by research in that it is structured in three stages . Stage 1 consists of 180 M Level credits and therefore requires successful completion of a relevant taught Master’s prior to admission to a Professional Doctorate . The next step is Stage 2, which has two parts . Stage 2 Part 1 consists of structured units equivalent to 120 D Level credits . Before the PD can commence the professional research and development, which comprises Stage 2 Part 2, the proposal and portfolio of material that will be examined for the award must be approved by the relevant Board of Examiners . A supervisory team is appointed for Stage 2 Part 2 and essentially the role of the team is the same as that for a higher degree by research and is approved by the Chair, FRD Committee (on behalf of FRD Committee) .

It is important to note that differences in the regulatory requirements for professional doctorates create marginal differences to some of the procedures in this document and to highlight where these differ are described as follows:

Approval of Professional Research and Development Programme for progression to Stage 2 Part 2

This stage is covered by the Examination and Assessment Regulations of the University of Portsmouth .

• Following approval by the relevant Board of Examiners the progression letter must be copied to the Research Section, Academic Registry . This letter states that the PD now falls under the Research Regulations .

• As part of the approval process the First Supervisor and two other supervisors, one of whom will be from the professional environment of the PD, are approved by completion of the RSR form and accompanying documents (offer letter, proposal, application form) .

Annual Review

The Annual Review process is completed each year of the registration within the standard Annual Review period .

Viva voce examination process

• Appointment of examiners Examiners are proposed by the First Supervisor and approved by FRD Committee in the same way as for other higher degrees .

• Requirements of the examination The examination of a professional doctorate differs from other higher degrees in that a public presentation of the research is given prior

to the detailed viva voce examination by the examiners . The examiners attend the presentation and will examine the overall content and delivery . The examiners recommendations for the award following the viva voce are similar to those for a higher degree . If the candidate fails an exit award of Postgraduate Diploma in Advanced Professional Research will be awarded by the relevant Board of Examiners (via Chair’s Action) .

Award of degree

The examiners complete the recommendation form on the date of the viva voce and the candidate fulfils any amendments required which are then approved by the examiners .

The award is not ratified until the Chair of the relevant Board of Examiners confirms the candidate is eligible to receive the award (via Chair’s Action) . All Professional Doctorates have the date of the relevant Chair’s Action as the date of the award, regardless of when the viva voce or examiner’s recommendation is made . This differs from other higher degree awards which are granted from the date of the viva voce or when the examiners approve the amendments following a re-sit .


PART 4: Integrated Doctorates

The Integrated Doctorates (ID) are a means of offering a four year full time PhD route for candidates . The structure of the four year programme is designed that in their first year the candidates are given a structured programme to give them the broader knowledge of the cognate area of the discipline in which they plan to carry out their research .

A PGRS who is registered on an ID has three parallel elements to complete in their first year .

i) Firstly they are expected to study and successfully complete a number of units specified by the University in the cognate area of the discipline in which they intend to research (this is normally between 120 and 180 credits worth of units) .

ii) Secondly they are also expected to study research methods and skills units (in practice this will be the programme offered by the GSDP) .

iii) The third element of their first year is to undertake professional and personal development units .

Once the ID PGRS has successfully passed their required taught units at the end of their first year, they will then be allowed to progress on to the research programme and will follow the standard three year full time PGRS requirements and procedures .

The role of the mentor is to provide direction, coordination and pastoral support for ID PGRS during the first year of registration, when they are undertaking taught Level 7 units . Mentors may become the First Supervisor for the ID PGRS and they ensure that the research proposal is revised (as necessary) to an appropriate level in the light of the experience and learning developed in the first year . Mentors also ensure a suitable First Supervisor is appointed before the PGRS commences the research project at the beginning of the second year of the registration . The First Supervisor will ensure the ID PGRS submits an application for a Major Review at the end of the second year of registration .

For further details regarding the procedures for ID PGRS please contact the Research Section, Academic Registry .


Appendix A

Useful contacts

Graduate School and faculty contactswww.port.ac.uk/departments/academic/graduateschool/contacts/

Research Section, staff contact detailswww.port.ac.uk/departments/services/academicregistry/qualitymanagementdivision/researchdegrees/ResearchSectionTeam/

Links to useful webpages

Skills Forge login pagehttps://skillsforge.port.ac.uk/port/index.jsf#

The research webpages are organised by different areas such as Admissions, Registration, etc . and you can access the relevant forms from www.port.ac.uk/departments/services/academicregistry/qualitymanagementdivision/researchdegrees/forms/

Examination and Assessment Regulations of the University of Portsmouthwww.port.ac.uk/accesstoinformation/policies/academicregistry/filedownload,10383,en.pdf

Research Regulationswww.port.ac.uk/departments/services/academicregistry/qualitymanagementdivision/researchdegrees/usefulinformation/#

University Ethics Policywww.port.ac.uk/accesstoinformation/policies/ResearchandKnowledgeTransferServices/Ethics/filetodownload,88682,en.pdf

Research ASQER Report template and guidancewww.port.ac.uk/reviewcycle

QAA Framework for Higher Education Qualifications FHEQwww.qaa.ac.uk/Publications/InformationAndGuidance/Documents/FHEQ08.pdf

Additional Support and Disability Advice Centrewww.port.ac.uk/departments/studentsupport/asdac/

Complaints and Information Disclosurewww.port.ac.uk/departments/services/academicregistry/academicregistrarsoffice/complaintsandinformationdisclosure/

Student Advice Serviceswww.port.ac.uk/studentlife/studentservices/

Graduate School supervisors and staffwww.port.ac.uk/departments/academic/graduateschool/supervisorsandstaff/

Code of Student Behaviourwww.port.ac.uk/accesstoinformation/policies/academicregistry/filetodownload,10393,en.pdf


Appendix B

Glossary of abbreviations

AHRC . . . . . . . . . . . . . . . . . . . . . . Arts and Humanities Research Council

APEL . . . . . . . . . . . . . . . . . . . . . . . Advanced Prior Experiential Learning

ASQER . . . . . . . . . . . . . . . . . . . . . Annual Standards and Quality Evaluative Review

BBSRC . . . . . . . . . . . . . . . . . . . . . Biotechnology and Biological Science Research Council

CRDP . . . . . . . . . . . . . . . . . . . . . . Collaborative Research Degree Programme

DCQE . . . . . . . . . . . . . . . . . . . . . . Department of Curriculum and Quality Enhancement

EPSRC . . . . . . . . . . . . . . . . . . . . . Engineering and Physical Sciences Research Council

ESRC . . . . . . . . . . . . . . . . . . . . . . . Economic and Social Research Council

FDL . . . . . . . . . . . . . . . . . . . . . . . . Flexible and Distributed Learning

FRD Committee . . . . . . . . . . . . . . Faculty Research Degrees Committee

Chair, FRD Committee . . . . . . . . Faculty Research Degrees Coordinator who Chairs, FRD Committee

GSDP . . . . . . . . . . . . . . . . . . . . . . Graduate School Development Programme

GSMB . . . . . . . . . . . . . . . . . . . . . . Graduate School Management Board

IPR . . . . . . . . . . . . . . . . . . . . . . . . Intellectual Property Rights

MD . . . . . . . . . . . . . . . . . . . . . . . . . Doctor of Medicine

MOA . . . . . . . . . . . . . . . . . . . . . . . Memorandum of Agreement

MPhil . . . . . . . . . . . . . . . . . . . . . . . Master of Philosophy

MRC . . . . . . . . . . . . . . . . . . . . . . . Medical Research Council

NERC . . . . . . . . . . . . . . . . . . . . . . Natural Environment Research Council

ORSAS . . . . . . . . . . . . . . . . . . . . . Overseas Research Student Awards Scheme

PDP . . . . . . . . . . . . . . . . . . . . . . . . Personal Development Programme

PGRS . . . . . . . . . . . . . . . . . . . . . . Postgraduate research student(s)

PhD . . . . . . . . . . . . . . . . . . . . . . . . Doctor of Philosophy

QAC . . . . . . . . . . . . . . . . . . . . . . . . Quality Assurance Committee

QMD . . . . . . . . . . . . . . . . . . . . . . . Quality Management Division

RDP . . . . . . . . . . . . . . . . . . . . . . . . Research Degree Programme

RIS . . . . . . . . . . . . . . . . . . . . . . . . . Research and Innovation Services

STFC . . . . . . . . . . . . . . . . . . . . . . . Science and Technology Facilities Council

URDC . . . . . . . . . . . . . . . . . . . . . . University Research Degrees Committee

University of Portsmouth Academic Registry University HouseWinston Churchill Avenue Portsmouth PO1 2UP United Kingdom

T: +44 (0)23 9284 3436 F: +44 (0)23 9284 3082E: [email protected] W: www.port.ac.uk

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