HANDBOOK OF REPORTS

for the

164th STATED MEETING

of the

SHENANDOAH PRESBYTERY

Saturday, November 15, 2014

Place:

Bath County High School

Hot Springs, Virginia

Shenandoah Presbytery is a covenant body where:

~congregations are empowered to be centers for mission,

~people of God are equipped to be Disciples of Christ in a challenging world,

~church professionals are nurtured and strengthened for

service,

~open communication and information are used constructively and creatively to keep us connected.

MEMO TO: Pastors and Commissioners to Presbytery

FROM: Kerry Foster, Stated Clerk

RE: November 15 MEETING OF PRESBYTERY

The Presbytery of Shenandoah will meet in stated session at Bath County High School in Hot Springs, Virginia, on Saturday, November 15, 2014. A nursery will be provided for babies and small children. For childcare, please contact John Haney at 540-997-9135 no later than November 7, so that proper arrangements can be made. Also, parents should pack their child’s lunch. LUNCH tickets can be purchased before the convening hour of 9:30 a.m. for $10. HANDBOOK The Handbook of Reports will be available on Presbytery’s web site www.shenpres.org. The Handbook contains essential information for advanced study to enable Presbytery to make informed and prompt decisions. Please be sure all voting members of Presbytery receive a copy. They include all pastors and elected commissioners. DIRECTIONS: For GPS: Bath County High School, 464 Charger Lane, Hot Springs, Virginia From Waynesboro:

Take Interstate 64 West toward Staunton. At the I-81 interchange, continue to follow I-64 W, merging with I-81 S. Stay in the right lane, and take the first exit (#220) on to Rt. 262-N. Follow Rt. 262-N for about 5 miles to the Parkersburg Pike exit. Turn left from the exit ramp on to Rt. 254-W, toward Buffalo Gap. Follow Rt. 254-W for 7 miles to Buffalo Gap, where the road number will change to Rt. 42-S (stay on the same road). Follow Rt 42-S for approximately 20 miles, through Craigsville to Goshen, where Rt. 39-W merges with Rt. 42-S. Staying on Rt. 39-W, go 20 miles (crossing Warm Springs mountain) to US 220-S. Turn left at the stop sign on to US 220-S for two miles to Bath County High School on your left. All Parking is in the lot behind the school. Handicapped parking is available at the rear of the building.

From Interstate 81 North of Staunton:

Take the Woodrow Wilson Parkway exit (#225), just north of Staunton. Go west on VA 275/VA 262 approximately 7 ½ miles to Parkersburg Pike (Rt. 254-W). Turn right (west) on to Parkersburg Pike, and go about 7 miles to Buffalo Gap, where the road number will change to Rt. 42-S (stay on the same road). Follow Rt 42-S for approximately 20 miles, through Craigsville to Goshen, where Rt. 39-W merges with Rt. 42-S. Staying on Rt. 39-W, go 20 miles (crossing Warm Springs mountain) to US 220-S. Turn left at the stop sign on to US 220-S for two miles to Bath County High School on your left. All parking is in the lot behind the school. Handicapped parking is available at the rear of the building.

From Interstate 81 South of Staunton:

From I-81, North or South, travel to Exit # 191, which is I-64 toward Charleston, WV. Travel beyond Lexington to the Goshen exit (#43), Rte 850. Turn right at bottom of the ramp. Go 1/2 mile to reach Rte. 850. Turn Left, after one mile, turn right onto Rte # 780, toward Goshen. Travel 8 miles to stop sign. Turn Right onto VA Route # 39. Travel through town of Goshen to the intersection with VA Route # 42. Refer to the directions (above) from Goshen to the Bath County High School.

From U S 220 North (Highland County and West Virginia Counties):

Bath County High School is located on US Route 220, 2 miles below Warm Springs. Approximately, 45 minutes driving time from Monterey, Highland County, VA.

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INFORMATION PERTAINING TO MEETINGS OF PRESBYTERY

Number of Meetings – Our Book of Order (G-3.0304) requires presbytery to hold stated meetings at least twice each year. There will be four STATED meetings for 2014: February 8, May 13, August 23, and November 11. (See Manual, 7.1.1) Kind of Meetings – Besides stated meetings there are adjourned meetings and special meetings. Adjourned Meetings – Held to conclude unfinished business of preceding stated meeting. New Business may be placed on docket. Special Meetings – The moderator shall call a special meeting at the request of, or with the concurrence of, two ministers and two elders being of different churches. Should the moderator be unable to act, the stated clerk shall, under the same conditions, issue the call. If both moderator and stated clerk are unable to act, any three ministers and three elders, the elders being of different churches, may call a special meeting. The Synod may direct the Presbytery to convene a special meeting for the transaction of designated business. Notice of a special meeting shall be sent not less than ten (10) days in advance to each minister and to the session of every church. The notice shall set out the purpose of the meeting and no other business than that listed in the notice shall be transacted. (Manual, 7.1.4) Who Determines Type of Meetings? – The presbytery itself. If the business at a stated meeting is not completed in the time allowed on the docket, then the presbytery votes to extend the time on that day or votes to schedule an adjourned meeting later. Special meetings may be called in conformity with presbytery’s policy, expressed in its manual (7.1.4). Docket Preparation – The Presbytery Meeting Planning Committee composes the docket. Time periods for committee reports are arranged in consultation with chairs and others responsible for reports. Docket Problems – The times listed for the presentation of reports are only general orders, and not orders of the day, unless specifically noted (see Procedural Rule A). Frequently, debate bogs down over procedural matters, and controversial issues create considerable discussion. Presbytery can always limit debate. Candidates and transferring ministers of necessity may require special considerations for their examinations because of such things as travel schedules and seminary schedules. The docket may be amended at any time during the meeting. Commissioners should be aware of possible extension of time needed for such amendments and the possible delay in adjournment.

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PROCEDURAL RULES

A. A report of any agency of presbytery requiring more than 10 minutes of presbytery time shall be made an Order of the Day with an allotted time period. Any committee requiring more than the allotted time shall conclude its report following new business.

B. Reports having been provided in advance, the committee chair will not read the report except to make reference to a few highlights of the report and to recommendations by numbers, moving their adoption.

Any report not so circulated shall not be received by the presbytery except by permission of two-thirds present and voting. If a group wishes to submit such a report, a person shall summarize its content and purpose before the vote is taken.

C. On matters where there may be deep concern, possible controversy or lack of

information, the division or committee making the report shall provide critical background information, so that the presbytery may expeditiously make wise and considered decisions.

D. Debate shall be free and open, with equal time being given to proponents and

opponents insofar as possible. E. Any member of the presbytery desiring to speak must stand, identify themselves by

name and church, be recognized by the moderator, and go to a microphone, if available.

F. A member of the presbytery may speak twice on any particular motion, and not for

more than a total of five minutes, but the second time may only be granted after all who have not yet spoken have had an opportunity to do so. The maker of the motion is entitled to speak first, if desired.

G. Lengthy motions must be written out and presented to the Stated Clerk. H. References to the following procedures from Robert’s Rules of Order may prove

useful:

1. A division or committee recommendation does not require a second to be on the floor. (Section 7, p. 69)

2. Other motions require a second prior to discussion or action. (Section 4, p.

28-30)

When there is no apparent disagreement or objection to a motion, the moderator may declare it is adopted by common or general consent.

I. No flash photography will be allowed during the worship service at meetings of

presbytery. J. When presbytery meets in a location where seating is limited, priority shall be given

to voting members for seating within the meeting area. If it is necessary to use other rooms for overflow seating, visitors and other non-voting members shall use these areas.

QUORUM: “A quorum of the Presbytery shall be any ten teaching elders and ten ruling

elders from at least ten different churches and three mission communities.” (Manual, 7.5.12) iii

Seeking to be Faithful Together:

Guidelines for Presbyterians During Times of Disagreement In a spirit of trust and love, we promise we will . . .

Give them a hearing . . . listen before we answer John 7:51 and Proverbs 18:13

1 Treat each other respectfully so as to build trust, believing that we all desire to be faithful to Jesus the Christ; · we will keep our conversations and communications open for candid and forthright exchange, · we will not ask questions or make statements in a way which will intimidate or judge others.

801 Learn about various positions on the topic of disagreement. 801 State what we think we heard and ask for clarification be

responding, in an effort to be sure we understand each other.

Speak the truth in love Ephesians 4:15

4 Share our concerns directly with individuals or groups with whom we have disagreements in a spirit of love and respect in keeping with Jesus’ teaching.

5 Focus on ideas and suggestions instead of questioning people’s motives, intelligence or integrity; · we will not engage in name-calling or labeling of others prior to, during, or following the discussion.

6 Share our personal experiences about the subject of disagreement so that others may more fully understand our concerns.

Maintain the unity of the spirit in the bond of peace Ephesians 4:3

7 Indicate where we agree with those of other viewpoints as well as where we disagree.

8 Seek to stay in community with each other though the discussion may be vigorous and full of tension;

· we will be ready to forgive and be forgiven. 9 Follow these additional Guidelines when we meet in decision-making bodies:

· urge persons of various points of view to speak and promise to listen to these positions seriously; · seek conclusions informed by our points of agreement; · be sensitive to the feelings and concerns of those who do not agree with the majority and respect their rights of conscience; · abide by the decision of the majority, and if we disagree with it and wish to change it, work for that change in ways which are consistent with the Guidelines.

10 Include our disagreements in our prayers, not praying for the triumph of our viewpoints, but seeking God’s grace to listen attentively, to speak clearly, and to remain open to the vision God holds for us all.

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ANNOUNCEMENTS

IF YOU ARE A FIRST TIME ELDER, BE SURE AND PICK UP YOUR

SPECIAL BADGE AT THE NAME TAG TABLE

VOTING MEMBERS OF SHENANDOAH PRESBYTERY

All ministers enrolled in Shenandoah Presbytery

Ruling elders commissioned to churches

Ruling elders from each church session 0-400 members = 1 ruling elder

401-800 members = 2 ruling elders 801-1200 members = 3 ruling elders

1201+ = 4 ruling elders

Ruling Elders who serve in the following capacities shall be enrolled as members of Presbytery for the term of their service:

• moderator or vice moderator of Presbytery • chair or vice chair of Leadership Team

• member of Leadership Team • chairperson or moderator of a committee or commission

• exempt employees of the Presbytery (on at least a half-time basis) • Commissioned Ruling Elders providing particular pastoral services, as authorized by

presbytery • Certified Christian Educators who are serving in an educational ministry under the jurisdiction

of the presbytery

Such service does not count towards the number of ruling elders a congregation is entitled to send.

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DOCKET (Members of Presbytery are urged to be registered and seated by 9:30a.m. If not yet

registered, please do so right after worship)

8:30 a.m. REGISTRATION BEGINS

9:30 a.m. Call to Order, Opening Prayer, and Worship 10:15 a.m. Determining a Quorum Procedural Rules Welcome and Introduction of Guests First time commissioners Seating corresponding members Appointments by the Moderator Correction and Approval of Minutes New Business Adoption of the Docket Communications and Report of the Stated Clerk – page 2-3 Omnibus Motion – page 4 Presbytery Staff Reports Representative of Maury River Mission Community – Rev. John Haney 10:50 a.m. Ethiopian Partnership Report 10:55 a.m. Committee on Ministry, Rev. Beth McCrary – pages 6-13 11:30 a.m. Presbytery Leadership Team, Rev. Martin Stokes – pages 14-29 Proposed Manual Changes, Rev. Olivia Haney – pages 15-29 Proposed 2015 Budget, Ruling Elder Greg Trobaugh – pages 37-43 12:00 p.m. Church Development, Rev. Lisa Webb 12:20 p.m. Transition Team Report – pages 30-31 12:30 p.m. Lunch and Discussion 1:30 p.m. Intercessory Prayer 1:35 p.m. Shenandoah Presbytery Corporation, Ruling Elder Don Myers – pages 32-33 1:50 p.m. Transition Team continued 2:15 p.m. Dialogue on the Marriage Amendment, Rev. Jon Heeringa and Rev. Fred Holbrook 3:15 p.m. Nominations Committee, Rev. Christina Tutterow, page 34 3:20 p.m. Transformational Church and New Worshipping Communities report, Rev. Malcolm Brownlee 3:35 p.m. Small Church Task Force, Rev. Phil Sommer 3:40 p.m. Spirituality Conference, Rev. Sally Robinson, page 35 3:45 p.m. Anticipated Adjournment

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Report of the Stated Clerk

FOR INFORMATION:

• Greetings, Shenandoah Presbytery! October 1, 2014 was my day one as your Stated Clerk. Day two, October 2, was my first “official day in the office.” Retiring stated clerk Dick Travis spent some time prior to October, trying to get me up to speed. Blessings and thanks to Dick for work he did, for keeping the torch lit that David had passed on to him, and to all who have occupied this position over the years. There were many offers of “if you need something” from them at Camp Paddy Run, please know I will call you

• By the time the presbytery reads this, I will have participated in a conference of stated clerks in

Louisville during mid-October. In early November, I will be/was in Louisville again, this time at the training seminar for new stated clerks. Yes, sorta backwards, but often that is how we do things. I have participated in a webinar sponsored by GA, walking us through the electronic record keeping of pastors’ current positions and locations. The transition to this position entailed stepping away from other tasks, and yet, still being involved in them in some fashion. I will still be at COM and PLT meetings, but in a vastly different role. As many know, change is good, but it does take some time to get used to.

• Please review the for information only reports as found on page 36.

• Report Concerning the Minutes of the Presbytery

As of mid-October, 2014, The Synod Administrative Committee chair is in process of contacting Stated Clerks to discuss how and when the Review of Presbytery Minutes will be accomplished for 2014. This from an email response from Warren Lesane, Jr, Executive/Stated Clerk of the Synod of the Mid-Atlantic. Upon received notice, the minutes of the presbytery will be presented to and duly reviewed by the higher council.

RECOMMENDATION: That Presbytery receive and approve the Covenant Agreement between the Cedar Creek and Middletown churches as found on page 3.

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A Covenant Agreement between

Cedar Creek Presbyterian Church and Middletown Presbyterian Church In recognition of the ministry and mission of the Cedar Creek Presbyterian Church, Marlboro, VA since 1736, and the long standing relationship with the Middletown Presbyterian Church this covenant addresses the expectations and commitments to enable Cedar Creek to become a Chapel of Middletown. Since each of the sessions and the congregations has agreed to move forward to enable this action to occur, we commit ourselves to the following: That both congregations will endorse this covenant agreement. That the Cedar Creek Presbyterian Church will request the Presbytery of Shenandoah to dissolve the church effective November 15, 2014 That the membership rolls of Cedar Creek Presbyterian Church shall be transferred to Middletown Presbyterian Church. That all records of the Cedar Creek Presbyterian Church shall become the property of Middletown Presbyterian Church. That all real and personal property, financial records, equipment and insurance shall be transferred to Middletown Presbyterian Church and arrange for transfer of the title to Middletown Presbyterian Church of all accounts and real property. To assert claim of the Middletown Presbyterian Church to any property of the Cedar Creek Presbyterian Church not known at this time or property which may come to the Cedar Creek Presbyterian Church as beneficiary of a will or trust not known at this time. That the use of the property of the Cedar Creek Chapel shall be under the supervision of the session of the Middletown Presbyterian Church for worship, education, fellowship and mission purposes. That those individuals who worship at the Chapel will ordinarily have one person serve on the session of Middletown Presbyterian Church. That on October 5, 2014 the Administrative Commission for the Cedar Creek Presbyterian Church that was elected to look at their future ministry as a congregation shall lead the congregation and the presbytery in celebrating the witness of the membership, past and present of the church. In good faith this covenant shall be signed by the following individuals: _____(signature on file)_____________________________________________________ March 2, 2014 Clerk of Session of Cedar Creek Presbyterian Church Date _____(signature on file)____________________________________________________ March 30, 2014 Clerk of Session of Middletown Presbyterian Church Date _____(signature on file)____________________________________________________ March 30, 2014 Moderator of Cedar Creek and Middletown Presbyterian churches Date

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OMNIBUS MOTION

From the Stated Clerk:

A. That Presbytery excuse from attendance from all or part of this stated meeting those

ministers who submit such a request. B. That Presbytery receive the minutes of the commission to install the Rev. Evan Smith as

printed on page 5 C. That Presbytery accept the invitation from the Westminster Church Session to host the

February 14, 2015 meeting of Presbytery. D. That Presbytery dismiss with thanks the Administrative Commission for Cedar Creek

Presbyterian Church From World Wide Ministries: That the Presbytery Manual be changed to read as follows:

4.4.9. World Wide Ministries 4.4.9.1. Membership:

Chairperson and nine members to include representatives of all mission communities if possible. Including persons interested in fostering a devotion to mission activity near and far among the Presbytery’s congregations and mission communities. That includes developing close-to-home short-term missions, sharing ways to tell and show the Good News of Christ in host communities, encouraging focused short-term mission at international sites, growing the Partnership with the Illubabor Bethel Synod in Ethiopia, developing and maintaining support for denominational mission co-workers, and ecumenical and advocacy relationships.

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MINUTES OF COMMISSION TO INSTALL THE REV. EVAN R. SMITH as pastor of the Second Presbyterian Church of Staunton, Virginia. In accordance with the appointment of the Presbytery of Shenandoah, the commission convened at the Second Presbyterian Church, Harrisonburg, Virginia, on Sunday, October 5, 2014, 3:00 p.m. Commission members present: Teaching Elders: Betty Dax, Harry Johns, Roy Martin, and David Shearer Ruling Elders: Bob Ridle – Staunton Second, Betsy Ruehl – Waynesboro First, and Doug Sensabaugh - Massanutten. A quorum was present. Rev. Betty Dax, Convener, called the commission to order and led in prayer. The commission elected Betty Dax as moderator and Betsy Ruehl as clerk. The congregation was called to worship. Rev. Roy Martin preached the sermon on the subject "What is Your Middle C?” from Isaiah 49:1-7 and 1 Corinthians 1:1-9. Rev. Betty Dax asked the questions of the teaching elder. Ruling Elder Betsy Ruehl asked the questions of the congregation. These being answered in the affirmative, and with prayer led by Ruling Elder Bob Ridle, the commission installed him as pastor of the Staunton Second Presbyterian Church. The members of the presbytery and others welcomed the newly installed pastor into their fellowship in the ministry. Rev. Harry Johns delivered the charge to the congregation, and Ruling Elder Bob Ridle delivered the charge to the pastor. At the conclusion of the service the newly installed minister made a brief statement and pronounced the benediction. After the installation service the officers and members of the church came forward to their pastor and gave him an appropriate expression of cordial reception and affectionate regard. The commission then read and approved their minutes.

Betty Dax Moderator Betsy Ruehl, Clerk

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COMMITTEE ON MINISTRY

I. FOR INFORMATION:

A. Working on a training module for the next class of authorized ruling elders. B. Received as information the Sessional Records report on the reading of 2013 session minutes.

See pages 9-10 C. Received the following at the August Presbytery meeting noting the Ministerial Relations

Committee will be reviewing this at their next meeting:

Those responsible for appointing the Listening Response Team shall appoint someone on behalf of Presbytery who is not a member of the Listening Response Team, or subsequent Administrative Commission, to act as an agent of reconciliation who has that role throughout the entirety of the process and beyond.

II. ACTIONS TAKEN:

A. Appointed the following: Dan McCoig as liaison to Sunnyside Church John Peterson as liaison to Waynesboro First Church. Nancy Smith as moderator to Mt. Storm Church

B. Approved extending the designated pastor form of call between the Rev. James Young and

Westminster Church through November 14, 2015. C. Approved and recommend the terms of call between the Rev. Kevin W. Hay and the Opequon

Church to serve as their associate pastor beginning October 1, 2014. (See next page) D. Authorized the Rev. Kevin Hay to move onto field at the Opequon Church prior to the November

Presbytery Meeting, pending congregational approval on September 21, 2014. E. Approved renewing the commissioned ruling elder contract between the Bloomery Church and

Ron Wilkes from January 1-December 31, 2015. F. Approved renewing the commissioned ruling elder contract between the Pines Chapel Church and

Isca Mitchell from September 1, 2014-August 31, 2015. G. Approved renewing the interim contract between the Keyser Church and the Rev. Karen Long

through October 9, 2014. H. Approved the interim contract between the Staunton Third Session and the Rev. Harry Johns from

November 10, 2014-November 10, 2015. I. Approved renewing the temporary supply contract between the Sunnyside Session and the Rev.

Bill Everhart from October 1, 2014-September 30, 2015. J. Approved renewing the commissioned ruling elder contract between the Buckton Session and

James Boyette from January 1-December 31, 2015. K. Approved renewing the interim contract between the Staunton First Session and the Rev. Mary

Johns from December 1, 2014-November 30, 2015. L. Recommend that churches consider at least a 1.5% cost of living adjustment for 2015 for their

pastors and educators. (This was reported to all pastors, clerks of sessions, and treasurers via email on September 11, 2014.)

M. Authorized the formation of pastor nominating committees at Falling Waters and Smyrna

churches. 6

III. RECOMMENDATIONS:

A. Concerning the Rev. Kevin W. Hay:

1. Recommend that Presbytery sustain the examination of the Rev. Kevin W. Hay following the statement of his Christian experience and an opportunity for questions from the floor. (See pages 11-12)

2. Enroll him as a member of Presbytery (transferring from the Presbytery of Coastal

Carolina) to be the associate pastor of the Opequon Church following the examination and the signing of the Book of Obligations.

3. Approve the following terms of call between the Opequon Church and Kevin W. Hay

beginning October 1, 2014:

Annual Cash Salary 35,400.00 Of the above, $5,310 is designated as the IRS housing allowance for furnishings, utilities, and insurance at the manse.

SECA 3,519.00 Board of Pensions 16,666.41 Shared Housing Equity 1,200.00 Dental Insurance 418.32 Auto reimbursement at IRS rate 2,000.00 Continuing Education 1,000.00 Books 500.00 Other 500.00 Three month Sabbatical after six years of service Sabbatical escrow for pulpit supply 500.00 Moving expenses to the field Four weeks annual paid vacation, including four Sundays Two weeks annual paid study leave, including two Sundays Disability clause included The pastor nominating committee of this church has provided for the implementation of equal opportunity employment for ministers and candidates without regard to race, ethnic origin, sex, age, marital status, or disability.

4. Approve the following commission to install Rev. Kevin W. Hay as associate pastor of

the Opequon Church on Sunday, November 23, 2014, at 2:30 p.m.:

Teaching Elders Ruling Elders Betty Dax Mac McNichols, Opequon Thomas Hay Margaret Barb, Berryville Maren Sonstegard-Spray Doug Sensabaugh, Massanutten David Witt In addition, presbytery is requested to invite Rev. Tara Spuhler-McCabe (National Capital) and the Rev. Robert Hay, Sr., (Sheppards and Lapsley) to sit with the commission and share in this service by preaching and charging the congregation. Convener – Betty Dax Preside and Propound Questions to Teaching Elder – Betty Dax Ruling Elder to Propound Questions to Congregation – Mac McNichols Preach – Tara Spuhler-McCabe Charge Congregation – Robert Hay, Sr. Charge Teaching Elder – Tom Hay

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B. Concerning the Rev. John T. Mathison:

1. That Presbytery sustain the examination of Mr. Mathison following the statement of his Christian experience and an opportunity for questions from the floor. (See page 13)

2. That Presbytery enroll him as an honorably retired member of Presbytery (transferring

from the Presbytery of National Capital) following the examination and the signing of the Book of Obligations.

C. That Presbytery approve the re-commissioning of the following ruling elders for service in the

specified field and that the Moderator of the Presbytery commission them for service:

Concerning James Boyette: 1. Mr. Boyette be re-commissioned as ruling elder of the Buckton Church through

December 31, 2017. 2. That Rev. David Howard continue to serve as mentor to Mr. Boyette. 3. That Mr. Boyette be authorized to perform the functions of the Book of Order G-2.1001

at the Buckton Church.

Concerning Linda Reece: 1. Ms. Reece be re-commissioned as ruling elder of the Burlington and Springfield churches

through December 31, 2017. 2. That Rev. Barbara Johnson continue to serve as mentor to Ms. Reece. 3. That Ms. Reece be authorized to perform the functions of the Book of Order G-2.1001 at

the Burlington and Springfield churches.

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2014 Report of the Sessional Records Committee To: Shenandoah Presbytery

The Sessional Records Committee of Shenandoah Presbytery has completed its task of reading the minutes of the churches within our presbytery. First and foremost, we thank the churches for submitting their records for review and commend the clerks for their excellent work and diligence in preparing these minutes and being the recorders of the historical records of their churches. It is a pleasure to read about the life and ministry of our churches, which are so full and rich with God’s love. The committee reports that 55 churches had no exceptions, 40 churches had one or more exceptions, and 13 churches have not yet submitted/are in the process of submitting minutes for review. As a result of our review, the committee recommends the following for clerks, moderators, and sessions as they prepare their 2014 minutes for the 2015 reading: 1. Please use the Annual Review of Session Records checklist that is provided with the review schedule

sent out by presbytery in January. The introductory questions on the annual review form should also be answered. Clip this form to the front of the minute’s book. An additional resource is the “Manual for Clerks of Session” which can be found on the presbytery website.

2. Include a copy of Administrative Manual (s) which define session policies such as quorums, meeting notifications, terms of clerks and treasurers, and who may serve as moderator in place of the stated moderator etc.

3. Call for and complete a full financial review of all financial books and records annually and include this report in minutes. Remember also that counters must either be bonded or duly appointed by the session.

4. Complete the Annual Statistical Report, have the session approve the report and include the report in the minutes.

5. The annual church budget is approved by the session and not the congregation and should be included in the minutes.

6. Share a summary of each Presbytery meeting with the session and record the report in the minutes. 7. Identify all people in attendance at session meetings with first and last names, and purpose for being

present. 8. Keep session records in the book when submitted for reading (do not put them in a folder or envelope).

Having prior year’s minutes and the prior year’s “Report from Session Minutes” assists readers, particularly when an annual process happens at the end of the year.

9. Consider investing in minute books and acid free paper. The paper and sturdiness of the book protects the record of the church in a way a binder/copy paper cannot.

10. Training of Ruling Elders is essential and required by the Book of Order. The committee cannot stress enough the importance of elder training and its connection to meeting all the duties and responsibilities of the session. In addition, training for clerks of session is also essential to the successful recording of minutes. Sessions, moderators and clerks should familiarize themselves with the session records checklist and all references to the Book of Order so that session minutes will satisfy requirements of the Book of Order and provide a complete historical record for their church.

The most glaring exceptions in the 2013 minutes were related to the session’s understanding of financial matters. Attention is brought to G-3.0113 and G-3.0205 which relate to the session’s financial responsibilities: adopting a budget, electing a treasurer, conducting an annual full financial review of all financial books and records, and offerings counted and recorded by at least two duly appointed persons, or by one fidelity bonded person. Other frequent exceptions:

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1. Annual Statistical Report not approved by the session nor included in records. 2. No record of training of newly elected officers or examination of newly elected officers by the session. 3. The purpose of a called meeting not stated in the call for the meeting and in the minutes of said

meeting. 4. No record of communion dates approved by session or the actual serving of communion. 5. No record of annual review of the church rolls. 6. No record of election of commissioners to presbytery, term/date of service, and receipt of

commissioner’s report. We are blessed with clerks whose careful record keeping provides a direct link to the smooth running of our churches and to our historical legacy. It has been a pleasure for the Sessional Records Committee to read the minutes of our churches. We give thanks to God for all who serve the church as clerks of session! Respectfully Submitted, Ann Grisdale, Chair Session Records Committee; Shenandoah Presbytery

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KEVIN W. HAY Statement of Faith

I place my heart in one all-powerful God of love that is beyond all human comprehension. I place my heart in the one triune God who created all things out of nothing through only a Word from God and for God’s own purpose. I place my heart in the good news of God’s saving Grace in Jesus Christ, of which we, as broken people, are not worthy, yet God graciously provides. I place my heart in God’s desire to be known by us and to be in relationship with us, demonstrated most fully in the birth, life, death, and resurrection of Jesus Christ, fully human and fully divine, as it is revealed to us in Scripture by the Holy Spirit. I place my heart in the presence of God as I have experienced God everywhere in all people and in all things. I place my heart in the power of the Holy Spirit as I have witnessed the Holy Spirit reveal God’s will to us through prayer, the living Word, and God at work through us. My understanding of the nature and character of God and the will of God for my life in relationship to God and God’s people is most fully developed through the witness of Scripture as revealed by the Holy Spirit. I understand my baptism as an outward symbol of God’s gracious claim on my life forever through Jesus Christ in faith. I understand the Lord’s Supper as an experience guided by the Holy Spirit of renewal of the salvation provided by the life, death, and resurrection of Jesus Christ in forgiveness of our sins. God calls us to be faithful followers of Christ - to unite in purpose as the one body of Christ, the Church, seeking to live out God’s will and to share God’s love with all of God’s people by reaching out in mission and seeking justice and peace in the world.

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KEVIN W. HAY

Faith Journey I am a child of the Church. I have been raised in a family of many generations of Presbyterians and Presbyterian (USA) ministers. I was extremely active in the Church as a youth, participating and serving on the congregational, presbytery, and denominational levels while growing up mostly in Marietta, Georgia (First Presbyterian - Marietta) and Birmingham, Alabama (South Highland Presbyterian). The summer before leaving for Rhodes College while serving as a planning team member for youth conferences at Montreat, I experienced God’s calling for my life to enter into ministry. Throughout the remainder of my time in Montreat I continued to experience affirmation and confirmation of this calling. However, upon entering college, I stubbornly attempted to ignore this calling. In addition, although I had been extremely involved in the Church as a youth, I found myself struggling with many questions regarding my faith during college. In particular, I was challenged by my academic study of religion as well as my exposure to peers from different backgrounds and with different perspectives. After graduating and returning to Birmingham to work, I began to find my way back to the Church and eventually listened to God’s calling for my life and entered seminary. My time at Columbia Theological Seminary in Decatur, GA was spent studying and acquiring helpful tools for fulfilling God’s calling for my life while also seeking to more clearly discern what this calling might look like. During my time in seminary, I began considering how God might use my experiences as an extremely involved youth who then felt lost and struggled with my faith in college. Realizing that this is a very common trend in the Church today, I started feeling as if God could use these experiences to help me relate to many college students that experience similar feelings of disconnection. Eventually, I found myself in a position to experience campus ministry through an internship at Clemson University and I took this opportunity to explore this feeling further while also completing an independent study on Campus Ministry with Professor Rodger Nishioka. Upon graduation from Seminary I felt called to help the Church nurture the future by building meaningful relationships with college and university students as an extension of the Church on college and university campuses. I have served the past 6 years as the Campus Minister and Executive Director for United Christian Campus Ministry reaching out to the University of North Carolina – Wilmington and Cape Fear Community College. During my time in college ministry I have also developed a strong sense of calling to Mission & Outreach by inviting my students to participate in regular mission and also serving in leadership of the Presbytery Mission & Outreach Committee as Chair for 2 years and Vice-Chair for 2 years. As someone raised by the church who loves the church, I feel called to continue to use the gifts and skills God has developed in me for reaching young people and reaching out in Mission from within the context of a church, while also seeking opportunities to grow and develop as a minister and follower of Christ in a variety of new and exciting ways as an Associate Pastor.

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REV. JOHN T. MATHISON Statement of Faith

"In keeping with the strong advice of George Arthur Buttrick, senior minister of Madison Avenue Presbyterian Church in New York City and Professor of Homiletic Preaching at Union Theological Seminary in Manhattan, urged candidates for ministry to keep your Statement of Faith as brief and concise as possible. Thus with the new Presbyterian Hymnal "Glory to God" including four Statements of Faith for use in orders of worship, I can affirm each one of them revealing to me God as Father, God as Son and God the Holy Spirit. Both the Old and New Testament affirm God as Father, the Synoptic Gospels God the Son and the Gospel of John, God as Holy Spirit. The benediction I have used thru over 50 years of active ministry comfortably has me repeating "Now may the Grace of our Lord Jesus Christ, the Love of God and the Fellowship of the Holy Spirit be with you this day and always".

REV. JOHN T. MATHISON Biographical Sketch

I was born in Stoughton, Wisconsin, March 6, 1925, and a graduate of the University of Wisconsin followed by an MDiv from Union Theological Seminary in New York City in 1957. Prior to entering seminary I was with the United States Gypsum Company for five years as a Sales Engineer working in Chicago, Illinois, Milwaukee, Wisconsin, Portland, Oregon and Cleveland, Ohio. My military service was with the United States Air Force serving as a Navigator on a B-24 with the 15th Air Force flying out of Italy and shot down over Germany becoming a Prisoner of War in !944-45, liberated by the Russians. I was recalled to active duty in 1951 during the Korean War serving another 18 months. I entered Union Theological Seminary in 1954, graduating in 1957 after which i served the First Presbyterian Church in Evanston, Illinois becoming Moderator of the Chicago Presbytery. I accepted a call to the First Presbyterian Church in Topeka, Kansas and later became Senior Minister of New Providence Presbyterian Church in Maryville, TN from 1972 to 1986. In the year prior to retiring I was Interim Executive of the Chicago Presbytery in 1987. I have served as a Parish Associate at New York Avenue Presbyterian Church since 2004, and active member of the Covenant Network. In DC I served on the Board of the Council of Churches of Greater DC and Board of the League of Women Voters in DC. I continue to serve on the National Board of Heeding Gods Call, the Multi Faith Movement to end gun violence. My dear wife, Elaine, died in 2000 after 46 years of marriage, survived by daughter, Jane M. Cooke, Paul James Mathison, Thomas Walter Mathison and grandson Nicholas Hulvar Mathison. I moved to Sunnyside Retirement Community in Harrisonburg, VA on July 1, 2014.

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PRESBYTERY LEADERSHIP TEAM

I. FOR INFORMATION:

A. The PLT’s next meeting will be January 6, 2015 with Linda Reece as Chair. B. Thank you for the honor of having served on the PLT for the past two years. MARTIN

STOKES

II. RECOMMENDATIONS:

A. That Presbytery approve the proposed Manual changes as found on pages 15-29. (Note that section 3.2.3. was amended at the last Presbytery Leadership Team as follows: .2.3.1. Number – Shenandoah Presbytery shall meet a minimum of three times a year. Each meeting shall ordinarily be conducted on the third Saturday in January, May, and September Saturdays

B. That Shenandoah Presbytery approve the 2015 Saturday meeting dates of February 14,

May 16, and September 19.

Background: A written report was presented with the proposed dates of the third Saturday of January, May, and September including a detailed rational. A motion was made, seconded and approved to recommend to Presbytery the proposed dates in 2015 of January 17, May 16, and September 19, if the way be clear with Westminster Church regarding the January date. (Westminster has agreed to host a February 14 Presbytery meeting and if they cannot change the date to January, we will go with February for 2015 only.) We have learned that Westminster cannot host a January date.

C. The Leadership Team recommends the following to serve on the Nominations

Committee: Class of 2015 – Rev. Karen Long Class of 2017 – Ruling Elder Milton Reid and two vacancies to be filled

D. The Leadership Team nominates Rev. Olivia Haney for the Committee on Representation, Class of 2015.

E. That Shenandoah Presbytery approve the 2015 Budget as presented on pages 37-43

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THE MANUAL OF THE PRESBYTERY OF SHENANDOAH

CHAPTER I GENERAL INFORMATION

NAME

The name of the governing body is Presbytery of Shenandoah, of the Synod of the Mid-Atlantic of the Presbyterian Church (U.S.A.), and hereinafter known as Presbytery.

OFFICE LOCATION

The office of Presbytery is shall be located at 1111 North Main Street, Harrisonburg, Virginia 22802. MISSION COMMUNITIES

Presbytery shall be divided into geographical mission communities. TERRITORY

Presbytery covers the following counties: VIRGINIA: Augusta, Bath, Clarke, Fauquier, Frederick, Highland, Page, Rockbridge (that portion lying north of Buffalo Creek), Rockingham, Shenandoah, Warren; WEST VIRGINIA: Berkeley, Grant, Hampshire, Hardy, Jefferson, Mineral, Morgan, Pendleton. MARYLAND: McCoole Church.

CORPORATION

The Shenandoah Presbytery Corporation is a charitable non-profit corporation that holds title to the real estate and investment funds connected with the Presbytery of Shenandoah.

It was created in December, 1973, by "Articles of Consolidation of Trustees of Lexington Presbytery, Inc., and Trustees of Winchester Presbytery, Inc." and by "Articles of Incorporation of Shenandoah Presbytery Corporation."

Shenandoah Presbytery Corporation and the Presbytery of Shenandoah are closely related, but each is separate and distinct from the other. This is made necessary because the laws of Virginia and West Virginia do not provide for trustees for presbyteries and synods. Therefore, it was necessary for a legal entity chartered under the laws of the Commonwealth of Virginia to be created for the following purposes: (1) To receive and hold title to real estate. (2) To receive, hold in trust, invest, and manage trusts and other funds turned over to it by living donors, by bequests, by the Presbytery of Shenandoah and its agencies, or by trustees, sessions, or other organizations or individuals of any of the churches of the Presbytery, or by cemetery associations.

The Corporation is governed by a board of fifteen trustees, elected by the members of the Corporation at their annual meeting, to manage its affairs in accordance with the Charter and By-laws of the Corporation.

The members of the Presbytery, both ministers and elders, attending the annual fall meeting of Presbytery do become and constitute the membership of the Corporation for one year and function as do stockholders of other corporations. They are called to order and meet as the Corporation at 1:30 p.m. during the noon recess of this meeting. At this annual meeting of the Corporation, the operations for the past year are reviewed, and trustees are elected according to the rotation plan set forth in the By-laws of the Corporation.

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The Shenandoah Presbytery Corporation offers individuals and churches the opportunity to make a permanent investment in the work of the Kingdom of God through gifts and bequests made in money, land, buildings, stocks, bonds, etc.

The Charter and By-laws of the Corporation are on file in the office of the Presbytery for all to see. See Appendix A-0

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CHAPTER II MISSION

VISION STATEMENT

PRESBYTERY OF SHENANDOAH A COMMUNITY OF CHRIST FOR WORSHIP, NURTURE, AND MISSION

SHENANDOAH PRESBYTERY IS A COVENANT BODY WHERE:

Congregations are empowered to be centers for mission;

People of God are equipped to be disciples of Christ in a challenging world; Church leaders and members are nurtured and strengthened for service;

Open communication and information are used constructively and creatively to keep us connected.

(Adopted 2011)

CHAPTER III PRINCIPLES OF ORGANIZATION

3.1. PRINCIPLES OF ORGANIZATION TO ENABLE VISION

The Presbytery of Shenandoah is geographically and culturally diverse. The challenges for mission and ministry vary with each geographic area.

A. Presbytery shall provide a variety of styles and opportunities for worship, nurture, and mission.

B. Many of the p Programs for worship, nurture, and mission should be planned and implemented

throughout the Presbytery. in each mission community.

C. The program and structure shall relate directly to the vision statement of the Presbytery.

D. The primary focus for mission and ministry is the particular church. The role of the Presbytery is to encourage and support that mission.

E. The programs should be appropriate to the demography and culture of the particular geographic

area.

F. The structure should be flexible and adaptable to the variety of needs of the churches.

G. The structure should be open and representative of differing points of view. 3.2. BASIC STRUCTURE

3.2.1. Presbytery Leadership Team Presbytery shall “establish and superintend the agencies necessary for its work, including a

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presbytery council,” (G-11.0103.v). Council will oversee, coordinate, initiate, resource and respond to areas and concerns of mission within the bounds of the Presbytery. The Presbytery Leadership Team shall hold committees accountable for their appointed tasks as defined in this manual.

3.2.2 The Categories Function of Shenandoah Presbytery

To fulfill 3.2.1 and abide by Book of Order requirements (F-1.0403 & G-3.0103) the Presbytery Leadership Team will divide the presbytery into four Functions and/or Categories. They are, in no particular order, Professional and Lay Clergy, Churches, Administrative Relations and Missions. The work of the presbytery’s committees, task forces, commissions, or other entities will generally fall under one of these categories to enable the PLT and others to maintain the work and relationships of the presbytery. A flow chart can be found in Appendix A-1.

Constitutional Committees and Commissions

Constitutional Committees shall fulfill all responsibilities as delineated in the Book of Order, and any other duties that the Presbytery deems appropriate. The Constitutional Committees and Commissions (G-9.0902) are the Committee on Representation, the Nominating Committee, the Committee on Ministry, the Committee on Preparation for Ministry, and the Permanent Judicial Commission.

3.2.2. Standing Committees

Standing Committees will coordinate strategy and program in those areas in which Presbytery has property and financial investments.

3.2.3. Mission Communities

The primary objective of the Mission Communities is the development of meaningful mission goals and directions for churches clustered together for coordination, enhancement, and encouragement. Mission Communities will allow the work of the Presbytery to be done more effectively and meaningfully at the local church level. The Mission Community shall not have governing body responsibilities.

3.2.4. Resource Teams

Teams may be assigned responsibility for strategy and program support for specific mission activities in the Presbytery. The Resource Teams will also coordinate functions between the Presbytery, Synod, and General Assembly in those specific areas.

3.2.3 Meetings of Presbytery (G-3.0101)

3.2.3.1. Number – Shenandoah Presbytery shall meet a minimum of three times a year. Each meeting shall ordinarily be conducted on the third Saturday in January, May, and September Saturdays. Presbytery will have a minimum of two stated meetings each year as mandated by (G-11.0201). Presbytery ordinarily meets four times a year.

Rationale: The Book of Order states, “The presbytery shall hold stated meetings at least twice each year, shall meet at the direction of synod, and may call special meetings in accordance with its own rules.” (G-3.0304) To encourage participation in the meetings, and to explore different models of meetings, The Presbytery Leadership Team desires to move to a minimum of three presbytery meetings a year and to have them on Saturdays. The months of the meetings have been discussed but not decided, looking at a meeting approximately every three month, leaving the summer months open. Called meetings may occur when needed.

3.2.3.2. Moderator – The Moderator shall be elected to serve a term of one full year. The Vice-Moderator shall be elected to serve a term of one full year and shall preside in

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the absence of the Moderator. Should both the Moderator and Vice Moderator be unable to serve, the immediate past moderator shall be asked to serve as moderator. If none of these persons are available, presbytery shall elect a moderator for the meeting. (Manual Reference 4.3.2.2.E) (See AppendixA-2)

3.2.3.3. Centrality of Worship – The worship experience at Presbytery meetings will be considered is central and essential. Presbytery will be encouraged to explore and experience many avenues and means of worship, during its assembly. (G-3.0101) Business will be conducted within the context of worship.

3.2.3.4. Centrality of the Business of the Presbytery – The work of Shenandoah Presbytery shall comply to G-3.0105 and our conduct shall be in accordance with “Seeking to be Faithful Together: Guidelines for Presbyterians in Times of Disagreement”.

i. Regular Business – The business brought regularly before the Presbytery will deal with the duties/actions of the Constitutional Committees and Standing Committees of the Presbytery. Leadership Team.

ii. Controversial Business- Controversial Issues – In order to insure a full and fair presentation and action on matters of controversy before the Church and the Presbytery the following process should be followed:

Ordinarily the issue at hand should be presented in the Mission Communities prior to a meeting of the Presbytery when the vote will be taken.

Ordinarily debate and action on the issue should be held at the next stated meeting of the Presbytery.

3.2.3.5. Place – The meetings of Shenandoah Presbytery shall be rotated between the northern, southern, eastern and western geographical areas. Each Mission Community should act as “host community” for a meeting of the Presbytery on a regular basis. During the meeting the host community will present a report of its particular work in worship, nurture, and mission to the Presbytery.

3.2.3.6. Planning and Budgeting System - The Presbytery will develop a three-year planning

and budgeting system.

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CHAPTER IV ORGANIZATION, STRUCTURE, COMPOSITION, AND DUTIES OF COMMITTEES AND OTHER AGENCIES

4.1. GENERAL

4.1.1. Committees of the Presbytery, except the Committee on Ministry, may be composed of confirmed members of the Presbyterian Church (U.S.A.) in the Presbytery of Shenandoah including Teaching and Ruling Elders ministers, elders, and other lay persons. Equity will reflect diversity as defined in F-1.0403 & G-3.0103. At least one-half of members of all committees and commissions must be lay persons. (G-9.0501, except see D-5.0101)

4.1.2. No person may hold more than one assignment in Presbytery's structure without the explicit

approval of Presbytery on recommendation of the Nominating Committee. Persons may hold an office in their Mission Community and also serve on no more than one a Presbytery level committee.

4.1.3. Resignation from any of Presbytery's committees shall be made to the appropriate chairperson

who will report the resignation to the Nominations Committee. and Presbytery Leadership Team at the subsequent meeting of each body.

4.1.4. Task forces may be formed only for a designated purpose and period of time.

Any agency may co-opt persons (including ones serving on other committees) for their specialized contribution for a designated period of time.

4.1.5. The chairpersons and vice-chairpersons of committees named herein may be elected for a

period of time not to exceed three years.

4.1.5. The chairperson of a committee shall should be either a Teaching Elder or a Rulings Elder, and shall be trained before beginning service.

4.1.6. Assignments (except see 1.5.) shall be for a term of three years, and members may be asked to

serve members may succeed themselves for an additional term of three years. In any case, no one may serve on the same committee for more than 6 consecutive years. .Filling an unexpired term shall ordinarily be considered a full term.

4.1.7. The Nominations Committee will nominate to Presbytery individuals to particular committees

adhering to established norms of committee membership and representation including vacancies, chairs and vice-chairs. nominates to Presbytery persons to fill positions on constitutional and standing committees, including vacancies, specifying chairs persons and vice-chairs. persons. unless stated otherwise herein.

4.1.8 Constitutional and standing Committees shall have the authority power to establish cabinets sub- committees without requesting approval of the Leadership Team and/or Presbytery. When this occurs, the committee shall have authority to oversee and maintain such the cabinets. Such sub-committees shall operate by the explicit authorization of the committee, shall report to Presbytery Leadership Team and Presbytery only through the committee, and if needed, such sub- committees may be reconstituted each year by the committee. 4.1.9 Committees will work with the Presbytery Leadership Team as specified Manual 4.2.1.

Committees shall (inform the PLT) of works accomplished and actions to be approved for implementation by the Presbytery. ordinarily report directly to Presbytery except in matters of budget, staff needs, and coordination of programs, which shall be submitted through Presbytery Leadership Team to Presbytery.

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4.1.10 Ordinarily a A quorum of a committee of Presbytery will be half of its elected

membership.

4.1.11 Liaisons to committees shall have voice but no vote.

4.1.12 The Administrative Commissions appointed for the purpose of ordination and/or installation of a Candidate, or transferring Teaching Elder to an installed position, shall be chaired by the current Moderator of the Presbytery. If the current Moderator is unable to perform this duty, the succession of chair shall be: Vice Moderator of the Presbytery, Stated Clerk, Chair of Committee on Ministry (or council which assumes this responsibility). This individual is authorized to appoint replacements to achieve a quorum for this approved commission. Whenever an emergency arises preventing the quorum of an Administrative Commission of ordination/installation to ordain a candidate, to ordain and install a candidate, or to install a pastor, the Moderator, or in the Moderator's absence or inability to act, the Vice-Moderator, is authorized to appoint replacements.

4.2. PRESBYTERY LEADERSHIP TEAM

4.2.1. Purpose: The Presbytery Leadership Team shall hold committees accountable for their appointed tasks as defined in this manual. The PLT will work in consultation with all entities of the Presbytery to coordinate, help communicate, and set the docket for Presbytery meetings.

4.2.2 Process 1. The PLT will meet 6 times a year.

2. The Structure of PLT (See Appendix A-1) 3. The PLT shall hold committees accountable. The PLT will receive progress reports from the committees on appointed tasks. 4. The PLT will communicate and respond to progress reports as necessary. 5. The PLT will report to Presbytery.

The Leadership Team will oversee, coordinate, initiate, resource, and respond to areas and concerns of mission within the bounds of the Presbytery. It will establish and superintend the agencies necessary for its work (G-11.010 3 v.). Four specific areas of responsibility are:

1. To manage the resources of the Presbytery for the purpose of Worship, Nurture and Mission. These resources include among other things, the operating budget of the Presbytery, the Presbytery’s staff, property and investments.

2. To respond to requests from the Mission Communities for resources. 3. To engage the Presbytery in strategic planning and monitor the alignment of vision and

mission in the work of the Presbytery. 4. To train and develop leadership for the Mission Communities and presbytery

committees.

4.2.2. Membership: The Presbytery Leadership Team will consist of 20 representatives with voice and vote: Chairperson and vice-chairperson of the Leadership Team, moderator and vice moderator of the Presbytery, one person, from each mission community, Committee chairs of Committee on Preparation, Nominations, Committee on Ministry (COM), Committee on Church Development (CCD), Budget and Finance, World Wide Ministries, Presbyterian Women, Office and Personnel, Small Church and a representative from Nurture and Outreach Ministries. This representative may be the chair of the committee. This representative shall be appointed by the committee and be the voting member of the PLT for the calendar year. The following staff is to be present having voice without vote: Assistance to the Constitution, Transitional Presbyter, Stated Clerk, Treasurer. Other staff may attend when needed. All full-time professional staff and the Stated Clerk shall serve as advisory (6 or 7 depending

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on further actions of Presbytery) and the chairperson (or the committee designee) of the following committees yet to be determined (we are looking at functioning entities). members

4.2.3. Duties: To coordinate the mission and program committees of all of Presbytery, with no authority over them except as needed to assure that all abide by provisions of the Book of Order, this Manual, and guidelines authorized by Presbytery.

4.2.3.1 In consultation with the General Presbyter and the various mission communities,

Create, assign, guide and dissolve resource teams in order to address the various areas of ministry within the Presbytery.

4.2.3.2 Receive and review as first or subsequent readings of the budget for Shenandoah

Presbytery as presented by B&F prior to B&F bringing the budget for presentation to presbytery. Approve/revise Review and revise annual budget(s) as recommended by the Budget and Finance Committee for presentation to Presbytery.

Rationale: Everything listed 4.2.3.3- 4.2.3.5 will be in the Office and Personnel section of the manual. 4.2.3.3 Approve/revise personnel policies as recommended by the Office and Personnel

Committee, and supervise the work of staff through the General Presbyter and the Office and Personnel Committee.

4.2.3.4 Exercise oversight of Presbytery office and administration. 4.2.3.5 Recommend to Presbytery persons to fill professional staff positions. 4.2.3.6 Nominate to Presbytery members and chairs persons and to serve on the

Nominations Committee and Committee on Representation.

4.2.3.7 Respond to, act upon, and implement if needed, guidelines approved by Presbytery that are not mandated to any other part of the presbytery. agency.

4.2.3.8 Maintain a liaison with Synod’s Council and Presbyterian Mission Agency

(formerly General Assembly Council) and mission divisions and agencies, through the communications division of the office.

4.2.3.8 Create and oversee the docket and oversee the worship of the meetings of the

Presbytery and set location of meetings. 4.2.3.9 Presbytery will update manual as needed. The Presbytery Leadership Team will

review the whole manual at their last stated meeting of each calendar year. and if amendments are needed, initiate or receive suggestions for changes in the Manual and recommend to Presbytery such changes as are consistent with established principles by which Presbytery functions.

4.2.3.11 Provide training for committee chairpersons as needed.

4.2.4. Vision and Mission Committee:

4.2.4.1. Membership:

The Vision and Mission Committee will consist of a representative from 22

each of the mission community for a three-year term, the Moderator and Vice Moderator of the Presbytery, the most recent past Moderator of Presbytery. The General Presbyter will be advisory staff member. The Committee will elect the Chairperson from its membership.

4.2.4.2. Duties:

The Vision and Mission Committee will meet more frequently than the Presbytery Council as a smaller “discernment” body able to consider the work of the Presbytery and to advise Council in the management of resources and the alignment of vision and mission of Presbytery. They will be a “first source” location for considering new directions or initiatives for the Presbytery, but has no power beyond advising the Presbytery Council.

4.2.4 Executive Committee: The chairperson of the Presbytery Leadership Team, Moderator of the Presbytery, General Presbyter, and Stated Clerk shall compose said committee.

In between meetings of the PLT, an executive committee of the PLT, has the authority to • Organize the PLT meetings • To deal with matters which come up between meetings of PLT which would be

ratified at next meeting • To appoint a Committee of Counsel per (D-6.0302a.), and • To appoint an investigating committee as per (D-10.0201b).

Appendix A-0 Charter and By laws of the Shenandoah Presbytery Corporation Appendix A-1 The Category functions of Shenandoah Presbytery Appendix A-2 2.1 Duties of the Moderator

1. Moderates the called and stated Presbytery meetings 2. Appoint Parliamentarian and Vice Parliamentarian for the term of one year. 3. Appoint a Bills and Overtures committee for the term of one year. 4. Chairs ordination/installation commissions or appoints designee as per 4.1.13 5. Chairs the planning of the Presbytery meetings as per 4.2.6. 6. Represent the Presbytery at celebrations and ecumenical events when invited.

2.2 Duties of Vice Moderator

1. Assume moderator duties when asked or needed. 2. Attend the Moderators’ Conference for proper training. The Presbytery will pay for to the conference

and reimburse mileage.

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APPENDIX A-0

SHENANDOAH PRESBYTERY CORPORATION BY-LAWS

Article I

Members

The members of the corporation shall be the members of the Presbytery of Shenandoah who are present at its spring meeting; they continue as members until the next spring meeting or if there be no spring meeting, until such meeting as the board of trustees shall designate as the time for the annual meeting of the members.

Article II Annual Meeting of the Members

The annual meeting of the members of the corporation shall be scheduled at 1:30 p.m. on the same day and at the same place as the spring meeting of the Presbytery of Shenandoah, notice of the time and place of the said presbytery sent to the churches shall be deemed sufficient notice to the members of the corporation.

Article III Trustees

The board shall consist of twelve trustees elected by the members present at the annual meeting of the corporation. The initial trustees shall serve until the annual meeting of the members of the corporation in 1975.Their successors shall be divided into three classes of one, two and three year terms. Thereafter, their successors shall be elected for terms of three years, except those filling unexpired terms and shall take office immediately. At the expiration of three successive terms, a trustee shall be eligible for re-election only after an interval of one year. In order to keep the trustees in three classes of four each, a major portion of a three year term shall be considered as a whole term and a minor portion shall not be counted in determining the three successive terms. Vacancies occurring between annual meetings shall be filled by the board for the remainder of the term. The president shall appoint a nominating committee to make nominations to the annual meeting; in addition, nominations shall be permitted from the floor.

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Article IV Quorum

The board of trustees shall be organized in like manner and under the same rules as directors of corporations and the officers shall be given the same general powers. Seven trustees shall constitute a quorum for the transaction of all business. Proxy representation shall not be permitted.

Article V Annual Meeting of the Board of Trustees

The annual meeting of the board of trustees shall be held at a time and place in February as determined by the president as soon as convenient after the completion of the preliminary audit. Special meetings of the trustees may be held at any time and place upon the call of the president, secretary or any three trustees. A minimum of five days’ notice shall be given of all meetings by the secretary, or in his absence, by the president. The notice shall state the date, place and time and in case of special meetings, the business to be transacted.

Article VI Fiscal Year

The fiscal year of the corporation shall correspond with the calendar year.

Article VII Seal

The seal of the corporation shall be two concentric circles with the words “Shenandoah Presbytery Corporation Commonwealth of Virginia” between the circles and the date 1973.

Article VIII Investments

The permanent funds of the corporation shall be invested only in such securities as are legal for trust funds in the Commonwealth of Virginia. Separate accounts of principal and income of all funds shall be kept.

Article IX Officers

The trustees shall elect such officers and employ such agents as are deemed necessary to carry out the purposes of the corporation in conformity with the articles of incorporation. The ordinary officers shall be a president, vice presidents, secretary, and treasurer. They shall hold offices for one year or until their successors are chosen, without restrictions as to re-election. The president shall preside at all meetings, sign all instruments for the conveyance of real estate and the sale or transfer of securities, make reports to the members at their annual meetings and perform such other duties as may be required. There shall be two vice presidents, one of whom shall perform the duties of the president in his absence or inability to serve. 25

The secretary shall keep accurate records of the proceedings of the board of trustees and the executive committee, assist the president in the formulation of the annual reports, and prepare the docket for the meetings of the trustees. He shall be the custodian of the seal of the corporation and affix it to all documents requiring it and when necessary certify the president’s signature. He may or may not be a trustee.

Article X Executive Committee

The trustees shall elect an executive committee which shall make investments and carry on the business of the corporation between the meetings of the board. The records of the executive committee shall be submitted to the board for ratification.

Article XI Amendment of the By-Laws

The By-Laws may be amended at any meeting of the board of trustees if the amendment has been considered at a previous meeting or it is contained in the notice of the meeting.

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4.4.5. Budget and Finance Committee

4.4.5.1. Membership:

Six members and a chairperson maintain a balance of persons from mission communities as much as possible. No representative of committees or commissions presenting budget requests shall serve on the Budget and Finance Committee.

4.4.5.2. Duties:

A. Recommend to the Presbytery Leadership Team (PLT) spending budget. (Appendix 1) and, when approved, implementing procedures and a three-year timetable for the development of presbytery’s asking and spending budgets.

B. Determine Review and update the sources of income. C. Propose the apportionments t the churches. Determine asking for churches

annually. (Appendix 2) D. Monitor income and expenditures. Correspond with churches and committees

regarding budget matters. (Appendix 3 and 4) E. Correspond with churches and divisions regarding budget matters. Review

reports from treasurer regarding income and expenditures. (Appendix 5) F. Coordinate with the Presbytery Funds Administration Committee to establish

guidelines for the use of funds administered by the Shenandoah Presbytery Corporation.

G. See Budget Procedures of the Presbytery of Shenandoah, Chapter VIII.

4.4.5.3. Review of Presbytery’s Information: A full financial review of all financial books and records shall be conducted every year by a public accountant or committee of members versed in accounting procedures. Reviewers should not be related to the Treasurer(s). The findings of the financial review shall be reported to the Presbytery. The financial review shall be available for inspection by any council or member of the Presbyterian Church (U.S.A.).

4.4.5.4. Funds Sent to Presbytery Office:

Church treasurers should remit funds to the Presbytery in regular monthly payments with care taken that all designated funds are carefully marked on the form to insure their proper intended use. All special offerings should be remitted to Presbytery office within 30 days of the date of the offering for transmittal to the intended institution or agency and shall not be prorated. Special offerings shall not be considered a part of the budgeted benevolence commitments. Treasurers are requested to check for accuracy the quarterly benevolence statement from Presbytery.

4.4.5.5. Receipts of the Presbytery:

The General Assembly, the Synod of the Mid-Atlantic, and the Presbytery of Shenandoah shall receive a prorated share of the total budgeted receipts of the Presbytery. These amounts shall be established by the General Assembly and Synod as part of the approved spending budget. The General Assembly and the Synod amounts are calculated on their per capita amounts times the previous year’s Presbytery membership. These amounts need to be paid by Presbytery to these governing bodies even if all churches do not pay their share of this money.

27

Occasionally at the end of the budget year, some budgeted benevolence funds may not have been used by the various task forces, committees, and commissions of Presbytery for program budget. Such unused funds available for Presbytery’s use shall be spent in the following manner: First, commitments to General Assembly and Synod shall be fulfilled. Second, any unused funds in excess of commitments to the higher governing bodies shall be used at the discretion of the Presbytery. Ordinarily this decision will be made at the first meeting following January 1, at which time the latest available figures and recommendations shall be given each member of the governing body as an addendum to the Handbook of Reports. These recommendations shall be made by the Budget and Finance Committee and Presbytery Leadership Team but shall not be considered as binding to will of the governing body.

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BUDGET & FINANCE COMMITTEE APPENDICES

Appendix 1 : DEVELOPMENT OF A BUDGET FOR PRESBYTERY The Presbytery authorizes its Presbytery Leadership Team (PLT) and the Budget and Finance Committee (BFC) to develop and recommend to the governing body an annual budget which reflects the commitment of our Presbytery to the work and mission of our Lord Jesus Christ through our Church at home and abroad. The Presbytery will maintain a balanced budget and make necessary adjustments to the budget throughout the year as needed. The Budget and Finance committee will use the following calendar as a guide in their budgetary process. May Ask committees for budget requests

July Follow up on committee budget requests and start developing the budget August Present budget to PLT September Adopt next year’s budget at Presbytery meeting Appendix 2 : DEVELOPMENT OF A CHURCH ASKING The BCF will develop the per capita asking formula based on the Presbytery membership of the latest statistical report and the total expenses of the next year’s budget. The per capita figures for General Assembly, Synod, and Presbytery are multiplied by the membership of each church from the previous year. These figures are presented to PLT for their review. The BFC will use the following calendar as a guide in their church asking. January Contact churches who have not returned asking letter March Committee members contact delinquent churches Mid-October Send out next year’s asking letters Mid-December Asking form letters returned by churches Appendix 3 : REQUESTING FUNDS FROM CORPORATION Committee chairs or whomever is responsible for a particular fund should email the Presbytery Treasurer to request funds from the corporation. The Corporation accounts for funds in principal and income accounts. For some funds only income can be requested or expended with the principal retained. For some funds only the principal and income can be expended. The Corporation provides current year earnings to be distributed after the Corporation receives it annual compilation financial statements from their public accounting firm which is usually in September. If the fund does not require the principal to be retained requests can be submitted at any time and will be processed by the corporation in the month following the quarter in which the request was submitted. Contact the Treasurer of the Presbytery for additional information. Appendix 4 : REQUESTING INTERNATIONAL WIRE TRANSFERS International wire transfers are required to be requested a minimum of two weeks in advance, in writing with two signatures; one for the person requesting the funds and the second one by the chair of the committee. The limit per wire transfer is $25,000. They will only be performed on Tuesday’s between 9-11 am. The person making the request will be notified by email when the transfer will be performed and again when the transfer is complete. Appendix 5 : REVIEW AND CONTROL OF RECEIPTS AND DISBUREMENTS All committees and commissions of the Presbytery are expected to operate within approved budgets. Any adjustments in the budget affecting its programs shall be made with the approval of the PLT and BFC and reported to the governing body. Any adjustments in the budget not affecting its basic program and total budget shall be made with the approval of the committee. In the event of the lower-than-anticipated receipts, the PLT may limit a unit’s disbursements of its prorated share of the monthly receipts of the governing bodies. In such cases, the action shall be reported to the governing body. The Presbytery Treasurer shall maintain a cash reserve of $125,000 which may be drawn upon to pay salaries of presbytery staff, committee expenses, and operating expenses of the General Assembly in the event funds are not otherwise available. Each chairperson is responsible for authorizing the disbursements of the unit’s budget funds. The BFC shall review in detail during the year the receipts and disbursements. A quarterly financial statement of receipts and disbursements of the respective committee shall be sent to all committee chairpersons. 29

QUESTION FOR CONSIDERATION Shall Shenandoah Presbytery consider realigning as two (or more) presbyteries, which would include the churches and chapels currently located within Shenandoah Presbytery, and may include churches and chapels located outside the current geographic boundaries of the Presbytery? HISTORY The last restructuring of Shenandoah Presbytery occurred in the mid 1970's. Due to rising costs, dwindling resources and declining membership, it was decided to merge the former Lexington Presbytery and the Winchester Presbytery into the new Shenandoah Presbytery, which was formally established during a meeting on January 5, 1974. At the same time, churches in Western Maryland, and the Charlottesville area were ceded to other presbyteries. The General Assembly of the Presbyterian Church in the US had, at that time, restructured committee work to lessen administrative and office overhead in order to extend more resources towards the work of the church. While details as to the reason for restructuring were clear in regard to budget, the General Assembly also was intentionally working towards self-contained presbyteries that had a strong and definitive sense of mission. The intent was to bridge the distance within a presbytery, maintain tradition and offer a more unified goal for the presbytery to follow. Since reunion in 1983, Shenandoah Presbytery has continued to be organized as provided in that reorganization under the PC(USA) in 1974. Mission communities were established shortly after the turn of the millennium to offer opportunities for shared mission within smaller geographic areas of the presbytery. Across the space of these forty years the presbytery, like other mainline denominations, has experienced a significant decline in membership and in budgetary resources. Now forty years following that reorganization, new challenges are facing us as we seek to fulfill the presbytery's mission to support the ministry of local congregations, to equip church members to be Disciples of Christ as they serve in a challenging world, and to communicate in a way that keeps us connected. Key challenges to our current structure include:

• The competing understandings evidenced along several fronts: large church/small church, city church/rural church, mountain/valley, Virginia/West Virginia, Northern Kingdom/Southern Kingdom;

• A lack of people willing/able to serve within the presbytery's system of committees; • A number of things "falling through the cracks" that were unintentionally dropped with the

creation of mission communities; • A lack of the financial resources needed to help the presbytery fulfill its mission to strengthen its

congregations; • And a lack of a vision compelling enough to gather around as the various members of

Shenandoah Presbytery.

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WHY MIGHT THIS QUESTION BE A SOLUTION TO WHAT AILS US?

“The Presbytery is out of touch with the local church!” “It is hard for the small church to have a voice in the Presbytery”

“We are so far away; I don’t feel the Presbytery represents our church” We’ve all heard it before. At a time when churches are struggling to survive, the distance and size of our Presbytery are added challenges. The meetings are so large, it seems to necessitate formality at a level not supportive of the relationship sisters and brothers in Christ should have. It seems to invite impersonal responses to people we should personally care about. It is also true that the number of part-time pastors has increased since this Presbytery was created. Distance, cost and travel time to Presbytery can be a burden on them and to members considering service on Presbytery committees. Recent changes to the Book of Order and actions by the General Assembly have set the PC(USA) on a course of transformation offering opportunities for increased flexibility in governance and mission. As individual churches grapple with these new realities, it may be prudent to reconnect individuals and church communities through smaller presbyteries that can more effectively meet the needs and challenges of our churches. In order to discern how best we might respond to God’s call to serve together, we believe it may be prudent to study this issue. Would we really benefit from a smaller Presbytery? What are the possibilities? PROCEDURAL REQUIREMENTS “The organizing of new presbyteries, dividing, uniting, or otherwise combining presbyteries or portions of presbyteries previously existing” falls under the charge of the synod (G-3.0403). Thus any such proposal with regard to Shenandoah Presbytery must be first approved by the presbytery and then presented to the Synod of the Mid-Atlantic for approval. The proposal should include, but not be limited to:

• The boundaries of the district of each presbytery and membership of the churches therein • An initial plan for organization and objectives for fulfillment of the mission and work of each

presbytery, including all of those specific responsibilities provided in the Book of Order • A plan for allocation of the assets and responsibilities of the existing presbytery, including

particulars with regard to any continuing shared ownership or joint action Any proposal approved by the Synod must then be approved by the General Assembly or by the Mid-Council Administrative Commission which has been authorized to act on such matters between meetings of the General Assembly. The primary concern of all councils in this matter, apart from compliance with the relevant provisions of the Book of Order, will be what best supports faithful action in furtherance of the mission of the church within the relevant geographical districts.

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SHENANDOAH PRESBYTERY CORPORATION FINANCIAL REPORT TO THE MEMBERS OF THE CORPORATION

July 1, 2013 THROUGH JUNE 30, 2014 The Corporation’s fiscal year is from July 1st to June 30th. All income from interest and dividends will be available for use/distribution at the end of the current calendar year pursuant to directions on file. Funds will be available only on a quarterly basis and must be requested in writing prior to the end of each quarter. This is necessitated because the funds invested with the Corporation are long-term investment funds and not available on a demand basis. All funds are invested in the same manner as a mutual fund and a valuation of all investments will be made at the end of each quarter to determine the value of principal and income for each fund held by the Corporation. No investments shown on the 2014 General Assembly Divestment List are held by the Corporation. A copy of this list is available from Presbytery office upon request. Total assets of the Corporation on June 30, 2014, totaled $9,975,532 up from $9,080,188 on June 30, 2013. $755,006 is in non-income producing real estate. For fiscal 2013-2014 income on investments (interest and dividends) totaled $258,677 (2.85%) compared to $231,968 in the last fiscal year. The overall investment portfolio experienced a total return of 11.8%. 1. Funds for Christian Education: Applications for the Brown, Hogshead and Currie Funds, when approved by the Presbytery and signed by the Funds Administration Committee, are to be sent to the secretary or president of the Corporation. Applications for Blue Fund, when approved by Presbytery and signed by the Chairman of Presbytery Council, are to be sent to the secretary or president of the Corporation. 2. Funds for Church Development: Applications for Church Development Funds, when approved by Presbytery and signed by the Chairman of the Committee on Church Development send to the secretary or president of the Corp. 3. Challenge Funds for Small and Needy Churches: Grants from the Dudley Fund are to be made by the Corporation after consulting with the Committee on Church Development. Funds may be used for capital improvements or operating expenses. 4. Funds for the Education of Candidates: Applications for funds for education of candidates, when approved by Presbytery and signed by the Chairman on the Committee on Preparation for Ministry, are to be sent to the secretary or president of the Corporation for funding. 5. Strong Ministers Program (formerly Minister’s Grant Fund): Grants of up to $10,000 are awarded to ministers who are first time homebuyers or who qualify based on need. 6. Global Mission Funds: The Corporation forwards each year the income from Global Mission Funds to the General Assembly for the Ministry Unit on Global Missions. Income from the Sam Ramsey Fund is paid to the World Wide Ministries Committee of Presbytery for use in Global Missions. 7. Harry S. McClung Estate: The income is to be paid to fund mission scholarship requests, camping scholarship requests, and other requests with the aim of a servant ministry. 8. Trust Funds for Churches: Income is disbursed annually unless otherwise requested in writing. 9. Capital Funds for Churches: Income and principal disbursed to the churches as requested. If not requested, income is added to the principal. 10. Trust Funds for Cemeteries: Income and principal disbursed as requested by the Cemetery. 11. History Fund: The History Fund results from income from the sale of Lexington Presbytery Heritage book. Income to be disbursed upon request of the History Committee through the Stated Clerk. 12. Jane Ramsey Fisher Memorial Trust: Pay the income each year to the Council of the Parish of the Pastures (Goshen, Rocky Springs and Millboro Presbyterian Churches) if the Council ceases to exist to Goshen Presbyterian Church.

CURRENT OFFICERS Donald R. Myers President Ronald J. Hylton Vice President Richard Creasy Vice President

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Linnea J. Spradlin Treasurer Alan F. Garrison Secretary

DIRECTORS

CLASS OF 2014 CLASS OF 2015 CLASS OF 2016

Lowell Lemons John C. Peterson, III Richard Creasy Richard Kauffman D. Rae Carpenter, Jr. Alan F. Garrison Dennis Snyder G. William Watkins Gary W. Moyers Donald R. Myers Ann T. Burkholder

Rachel Koeniger Elizabeth L. Bernhardt

Ronald I. Hylton Kenneth H. Miller

Accountant: Brown, Edwards & Company, LLP Union First Market Bank, Investment Portfolio Manager

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NOMINATIONS

Recommend that Presbytery elect the following to serve: Examinations Committee: Class of 2017 – Rev. Rufus Burton and a vacancy to be filled Church Development: Class of 2014 – Rev. Carl Howard (replacing Kerry Foster) Class of 2015 – Rev. Phil Unger (replacing John Sloop) Chair for 2015 – Rev. Lisa Webb Sessional Records: Class of 2017 – Ruling Elder Ruth Berg and two vacancies to be filled

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Dear Friends of Shenandoah Presbytery,

A group of seven women in Shenandoah Presbytery (Mary Lou McMillin, Joyce Tipton, Deb Klein, Laura Holbrook, Christina Tutterow, Sally Robinson, and Peggy Roberson) have been meeting since last winter to work on a women's spirituality retreat at Massanetta Springs, April 17-19, 2015. The theme of this event is "The Sacramental Life." The purpose is to help deepen the spiritual lives of women who are seeking a closer relationship with God, seeking their own spiritual growth, and interaction with other women of faith.

Peggy Roberson called this group together when she saw in "Horizons" an advertisement for a similar event at Mo Ranch in Texas. Hopeful to find a way for a similar retreat in the east, the above group of women were called together and the retreat was created. The retreat will focus on how all of life can be understood sacramentally. Rev. Joan Watson, one of the pastors of Covenant Presbyterian Church in Charlotte, North Carolina, has been contracted to be the keynote speaker. She was the speaker at the Mo Ranch conference.

One goal is to host retreats annually and the overarching name will be "Women's Spirituality Retreat: Being Women, Being Sacred, Being Ourselves". The team has sought and received a grant, with New Castle Presbytery, from the Synod Initiatives Fund and is also accessing the funds in the former HerStory account in order to keep the cost of the retreat affordable. The amount of money in the HerStory account ($6,421) would be used over three years to supplement the cost of the retreats. The new Restricted Net Assets account would be named "Women's Spirituality Retreat: Being Women, Being Sacred, Being Ourselves".

The team working on the retreat is very excited about the possibilities that can be offered to women in the synod. They hope to continue with other themes in the coming years and will use the evaluations from the retreat to help us plan future events.

The information will soon be on the Shenandoah website and be publicized electronically as well as by word of mouth. Thank you Shenandoah Presbytery for your interest and support!!

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Women's Spirituali ty Retreat: Being Women, Being Sacred, Being Ourselves

FOR INFORMATION ONLY

Committee on Preparation for Ministry Received a correspondence from Eric Gleason withdrawing from the inquirer program so that he may pursue a teaching career. World Wide Ministries At its September 10th meeting members of the Committee approved an advance of $3,000.00 from the $5,500.00 previously approved from the Hiett & Ramsey Funds to the Ethiopia Partnership to support Carolyn Weber in her travel to Metu, Ethiopia, in 2015 to teach at the new Seminary in Metu for three months.

Bill Burslem and Doug Sensabaugh reported on the Ethiopian Evangelical Church Mekane Yesus (EECMY). EECMY wants to continue its Covenant with the Shenandoah Presbytery, although it has had some concerns about recent positions taken by the PCUSA General Assembly.

With regard to the recent Presbytery’s Transitional Survey the Committee moved to define membership to include representatives from all mission communities if possible. In addition the Committee members are considering giving preference to grant proposals that include members of multiple churches.

Hank Hogmire managed the Mission Fair at the September 13th Big Event at which several congregations displayed their mission project and programs. David Dax moderated a panel discussion about Mission Initiatives that congregations can undertake. Renee McCulloch reported on the status of the iCARE program in Ethiopia. Doug Sensabaugh reported on the Baja and Living Waters mission programs.

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BUDGET WORKSHEET - 2015

2014 2015

2011 2012 2013 2014 ACTUAL BUDGET

ACTUAL ACTUAL ACTUAL BUDGET THRU JUNE WORKSHEET

Resources Provided by:

Acceptances from Congregations 703,243 597,539 601,425 615,000 270,738 $ 596,000.00 Undesignated Prior Year Payments 21,082 4236.3 1,850

2474.65

Hiett Bequest Tithe

20,089

8090.22 Interest Income 12,885 13,184 11,372 13,000 - Grants from GA & Synod 3,600 6,000 - 3,000 3,000 $ 3,000.00

Corporation Income from Blue Funds 5,000 5,000 5,000 6,000 3,000 $ 6,000.00 Other 4,051 2,435

19,136

TOTAL 749,861 628,394 639,736 637,000 306,439 $ 605,000.00

Resources Used for:

(Synod new #'s in Sept / GA new #'s in July)

Payments to Governing Bodies: 14,536 2013 Membership GA - Per Capita (2015-7.07) (2016 - 7.12) 110,328 109,919 110,346 109,210 54,605 $ 102,769.52 Synod - Per Capita (2014 - .75) Used $.75 for

2015 12,306 13,263 11,243 11,668 5,834 $ 10,902.00 GA - Shared Mission Support 60,000 46,466 40,376 18,000 9,000 $ 4,000.00 Synod - Shared Mission Support 5,000 1,800 1,800 900 450 $ 200.00 Total 187,634 171,448 163,765 139,778 69,889 $ 117,871.52

Administration:

Occupancy:

Major Office Repair 273 3,000 -

Contracted Office Cleaning 4,402 7,322 6,860 7,280 3,640 $ 7,000.00 Utilities 10,433 11,636 11,226 12,000 6,798 $ 12,000.00

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2014 2015

2011 2012 2013 2014 ACTUAL BUDGET

ACTUAL ACTUAL ACTUAL BUDGET THRU JUNE WORKSHEET

Bldg & Grounds Maintenance 9,759 8,878 5,389 5,950 3,138 $ 5,950.00 Insurance 13,350 14,177 15,003 14,000 (12,425) $ 14,000.00 Janitorial Services 2,946

Office Expense:

Telephone 2,924 4,267 3,369 3,420 1,201 $ 3,420.00 Internet Service

$ 3,000.00

Postage 2,112 2,973 579 500 444 $ 500.00 Supplies, Paper, Drinks 9,034 7,892 4,561 6,000 1,680 $ 5,000.00 Bank Service Charges 1,594 1,851 2,253 1,200 871 $ 1,200.00 Equip Rental & Maintenance 17,876 18,223 9,925 11,000 8,984 $ 11,000.00 Computer & Equip Purchases 3,000 3,011 1,056 3,000 3,000 $ 2,500.00 Subscriptions & Dues 349 805 120 100 40 $ 80.00 Audit 8,850 5,700 - -

Personnel Costs 342,045 304,731 331,778 314,709 154,176 $ 320,187.00 Pres. Meeting Expense

Participants 198 392 279

Governing Body Responsibilities 1,806 151 1,000 1,500 95 $ 1,500.00 Total 430,952 395,010 393,398 380,659 171,643 $ 387,337.00

Committee Expense:

Church Development

Ministry Program & Transformation Grants 12,500 6,500 5,100 7,700

$ 4,400.00

Committee Generated Conferences

1,986 691 1,800 494 $ 1,800.00 Conferences Generated Outside the Committee 4,250 - 400 1,800

$ 1,800.00

New Ministry 1,600 - - 1,800

$ 1,550.00 Emergency Ministry Grants - 2,000 - 1,800

$ -

Internship

- 1,400

Percept Contract 4,000 4,000 4,000 4,000

$ 4,000.00 Church Consultant Training - - - 250

$ 250.00

PAGE 38

Mission Study Grant Fund 1,500 2,510 2,500 2,400 500 $ 2,400.00 CCD Missionary Church Support 16,500 22,000 22,000 16,000 8,250 $ 16,000.00 CCD Operating Expenses 6,045 4,268 1,699 1,750 436 $ 1,750.00 Sub-Total 46,395 43,264 36,390 40,700 9,680 $ 33,950.00

Committee on Ministry:

Oversight - Ministers & Congregations 295 - - 475

$ 475.00

Commission Emergency Fund - - - 1,200

$ 800.00 Sessional Records Oper Expense 778 535 - 575

$ 575.00

Churches in Transition - Operating Exp 181 - 0 250 63 $ 250.00 Examination Committee - Expense 183 98 - 150

$ 150.00

Pastoral Care & Wellness 2,123 980 1,002 1,750 1,000 $ 1,750.00 Overall Committee 4,550 5,290 1,069 1,750 259 $ 1,750.00 CLP Training 202 - -

Sub-Total 8,311 6,903 2,071 6,150 1,322 $ 5,750.00

Communications Committee

Operating Expenses 396 1,393 - 350 46 $ 350.00 Dues & Contribution - - 0

599.88

Computers/Communication (Websites) 2,214 2,766 1,523 1,500 24 $ 1,500.00 Communications Conf/Training 1,629 115 20 950

$ 950.00

Sub-Total 4,240 4,275 1,543 2,800 670 $ 2,800.00

Partnership Committee:

IBS Evan & Dev Support 6,000 6,000 6,000 7,500 3,750 $ 7,500.00 Visits to & From Ethiopia 2,500 2,723 6,000 3,750 102 $ 3,750.00 BSCO Support 8,500 8,500 8,500 5,500 2,750 $ 5,500.00 ESL Program 1,150 1,150 1,150 950

$ 950.00

Travel - Ethiopian Network Meets - US

-

Operating Expense 500 48 - 150 16 $ 150.00 Sub-Total 18,650 18,421 21,650 17,850 6,618 $ 17,850.00

Committee SubTotal 77,596 72,862 61,654 67,500 18,291 $ 60,350.00

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2014 2015

2011 2012 2013 2014 ACTUAL BUDGET

ACTUAL ACTUAL ACTUAL BUDGET THRU JUNE WORKSHEET

Presbytery Leadership Team:

Budget & Finance 65 131 12 75

$ 75.00 Office & Personnel 2,260 2,518 905 1,450 179 $ 700.00 Strong Ministers Program 171 335 100 275 53 $ 275.00 Legal Fee Escrow for Misconduct 1,800 1,800 1,800 -

History Committee 70

Disaster Response Team 196 184 125 275 222 $ 275.00 Leadership Team Operating Expense 2,519 4,007 222 975 34 $ 975.00 * General Assembly Expenses (carryover 2 yrs)

1,872 - 4,750

$ -

Shenandoah 2010 1,454

Sub-Total 8,536 10,847 3,164 7,800 486 $ 2,300.00

World Wide Ministries:

WWM Operating Expenses 600 600 50 275

$ 200.00

Annual Mission Conference

- 400 475

$ 400.00 Sub-Total 600 600 450 750 - $ 600.00

Nominations Committee 870 855 49 275

$ 275.00

Moffett Grant Fund Expense 113 81 14 100

$ 100.00 Preparation for Ministry 1,976 1,519 1,100 1,500 486 $ 1,500.00 Funds Administration Expense 42 230 29 150 10 $ 150.00 Permanent Judicial Committee - - 40 75

$ 75.00

Representation Committee - - - 75

$ 75.00 Sub-Total 3,001 2,685 1,232 2,175 496 $ 2,175.00

Committee Totals 89,734 86,995 66,500 78,225 19,274 $ 65,425.00

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2014 2015

2011 2012 2013 2014 ACTUAL BUDGET

ACTUAL ACTUAL ACTUAL BUDGET THRU JUNE WORKSHEET

MISSION COMMUNITIES

Eastern Panhandle 5,078 3798.46 2,095 1,500 119 $ 1,250.00 Potomac Highlands -

- 1,500

$ 1,250.00

Mountain Valley 3,868 3,180 2,250 1,500

$ 1,250.00 Central Valley 2,200 2,400 - 1,500 500 $ 1,250.00 Highlands-Augusta 3,968 1,404 1,900 1,500

$ 1,250.00

Maury River 1,250 5,100 1,200 1,500

$ 1,250.00 Mission Community Budget Reserve

- 200

Sub-Total 16,364 15,882 7,445 9,200 619 $ 7,500.00

OTHER PAYMENT;

Camp Paddy Run - Utilities & Other 1,983 2,221 2,422 1,000 840 $ 1,000.00 Camp Paddy Run - Personnel Costs 11,841 11,841 11,841 5,000 5,000 $ 5,000.00 Adult Ministries 49

$ 500.00

Resource Center:

Acqu - Materials & Equip 1,438 732 21

Audio-Visual Maint & Repair - - -

Catalog Revision for Computer 300 300 300

Operating Expenses - 169 28

Subscriptions 929 284 34

Promotions - - -

Resource Center Operating Cost 253 79 24 800 8 $ 250.00

Big Event 1,670 1,409 1,066 1,500 1,000 $ 1,500.00 Youth Council 6,000 7,000 5,700 5,000 953 $ 5,000.00 Montreat/Triennium Conference 6,000 6,000 4,700 4,000 1,288 $ 4,000.00 Sub-Total 30,464 30,035 26,136 17,300 9,090 $ 17,250.00

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Support Payments

Presbyterian Campus Ministry 15,000 10,750 9,675 7,500 7,500 $ 7,500.00 Massanetta Springs 4,000 3,000 2,500 1,750

$ 1,750.00

WVCouncil of Churches 160 160 - 150 150 $ 150.00 VA Council of Churches 160 160 - 150 150 $ 150.00 Montreat 500

Chaplains Service of Virginia 3,000 3,000 2,500 -

Sub-total 22,820 17,070 14,675 9,550 7,800 $ 9,550.00

Total 69,648 62,987 48,256 36,050 17,508 $ 34,300.00

TOTAL EXPENSES 777,968 716,439 671,920 634,712 278,314 $ 604,933.52

DIFFERENCE - TO OR (FROM) (28,107) (88,046) (32,183) 2,288 28,125 $ 66.48 RESERVES

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ESTIMATED PERSONNEL COSTS FOR 2015

(including 1.5% medical increase for Board of Pensions)

(including 2% raise minus GP and SC)

Position

Salary 2% raise Matching Board of Pensions Travel Con Ed Total FICA Medical Pension Death 0.07649 0.245 0.11 0.01

General Presbyter cash $ 71,000.00 $ 5,432.00 $ 18,471.29 $ 8,293.23 $ 753.93 $ 8,000.00 $ 2,000.00 $ 118,343.45

HRA $ 3,500.00

IRA $ 500.00

dental $ 393.00

Communications/HAE $ 44,282.42 $ 45,168.07 $ 3,454.91 $ 11,066.18 $ 4,968.49 $ 451.68 $ 3,650.00 $ 800.00 $ 69,559.32

Asst for Constitution $ 36,967.32 $ 37,706.67 $ 2,884.18 $ 10,290.00 $ 4,147.73 $ 377.07 $ 55,405.65

Bookkeeper / Office $ 36,249.71 $ 36,974.70 $ 2,828.20 $ 10,290.00 $ 4,067.22 $ 369.75 $ 54,529.86

Stated Clerk $ 7,675.00 $ 587.06 $ 2,000.00 $ 250.00 $ 10,512.06

Treasurer $ 6,090.00 $ 6,211.80 $ 475.14 $ 6,686.94

Support Staff $ 3,650.00 $ 1,500.00 $ 5,150.00

TOTAL

$ 206,657.45 $ 209,129.24 $15,661.48 $ 50,117.46 $ 21,476.67 $ 1,952.42

$ 17,300.00 $ 4,550.00 $ 320,187.28

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