2007-2008 Consolidated Application Workshop

Handouts

www.michigan.gov/osi

Handout Handout Title Slide

A OSI Program Overview 5

A1 Generally Allowable Use of Funds – Alpha Chart 6

B Title I , Part A Explanation 9

C1 NonPublic School Letter INSIDE 29

C2 NonPublic School Letter OUTSIDE 29

D1 Title VI , Transferability of Funds 35

D2 Title VI , Part B Rural Education 35

E District Consolidated Plan Checklist 47

F ISD Improvement Plan Checklist 48

G Consolidated Application Checklist 50

To enable users to efficiently complete applications through the

Michigan Electronic Grants System (MEGS)

Purpose of Workshop

What’s New

• New Local Education Agency (LEA) Planning Cycle application

• Updated Title I School Selection and Allocation application– Both must be submitted and approved

before approval of the Consolidated Application

• Title I, Part A Improving Basic Programs• Title I, Part C Migrant Education • Title I, Part D N or D Prevention/Intervention• Title II, Part A Teacher/Principal Training &

Recruiting • Title II, Part D Enhancing Education Through

Technology • Title III Language Acquisition Program

Students• Title V, Part A Innovative Programs• Title VI, Part B, Rural/Low-Income

Subpart 2

What Grants are in the CA?

* All allowable uses of funds are subject to the supplement, not supplant, requirement which prohibits the use of program funds for general education or other services required by law. ** Capital outlay is defined as an item costing $5,000 or more per unit. *** Limit does not apply to districts with allocations of less than $50,000.

Title I, Part A Tile I, Part C

Migrant

Title I, Part D,

subpart 2

Title II, Part A

Title II, Part D

Title III LEP

Title V, Part A

Title VI, Part B

Section 31a Section 41 Bilingual

Administrative Cost

Yes Yes Yes Yes Yes Yes (2% limit) Yes Yes No Yes

Basic Student Assessment

No No No No Yes Yes No Yes (Title III)

No No

Capital Outlay** Yes Yes Yes No Yes Yes Yes Yes Yes No

Carryover Yes

(15% limit)*** No Yes Yes Yes Yes Yes Yes Yes Yes

Extended Day/ Year Services

Yes Yes Yes No Yes Yes Yes Yes Yes Yes

Health & Social Needs

Yes Yes Yes No No Yes Yes Yes Yes No

Indirect Cost Yes Yes Yes Yes Yes Yes Yes Yes No No

Parent Involvement

Yes (not less than 1% if allocation

exceeds $500,000) Yes Yes

Yes (planning)

Yes Yes Yes Yes No Yes

Professional Development

Yes Yes Yes Yes Yes Yes Yes Yes No Yes

Program Development

Yes Yes Yes Yes Yes Yes Yes Yes No Yes

Program Materials & Supplies

Yes Yes Yes Yes

(training materials)

Yes Yes Yes Yes Yes Yes

Pupil Support Services

Yes Yes Yes No No Yes Yes Yes Yes No

Salaries and Benefits

Yes Yes Yes Yes No Yes Yes Yes Yes Yes

Services to Private School Students/Staff

Yes Yes No Yes Yes Yes (if private

students are funded)

Yes Yes No No

Substitutes Yes Yes Yes Yes Yes

(professional development)

Yes Yes Yes Yes Yes

Supplement Not Supplant*

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Supplemental Needs Assessment

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Transferability to Another Program

No No No Yes Yes No Yes No No No

Transportation Yes Yes Yes No No Yes Yes Yes Yes No

Office of School Improvement

Generally Allowable Use of Funds (revised) 07/21/06

• Section 31a State At-Risk Programs• Section 41 Bilingual Education• Title VI, A Transferability Provision• Title VI, B, Rural Education

Subpart 1 Achievement Program – REAP/SRSA

• Title IX General Provisions

What About?

How does MDE determine the amount of funding a district receives?

– 2004 census poverty estimates– Allocation formulas (vary by grant)

Allocation Process

Title I Allocations

Initiating the Consolidated Application

Grants Available in CA

Application Menu Header Details Application Information Management Activities General Information Budget Pages Program Information Attachments Submitting the Application

Consolidated Application Overview

Main Menu – Returns the user to the page with all applications initiated by the user’s agency. Don’t Touch Me! Ignore me at all costs.

Application Menu – Returns the user to the “home page” for the application. A feature built into this link is a JavaScript menu that allows quick access to other parts of the application. This menu has links to budget pages and program information.

Report Menu – Takes the user to the list of reports for the application. Errors – Tracks the progress of the application and alerts the user when any critical part is not

completed. All errors must be addressed in order to submit the application. Report Errors – Alerts the user to any errors in the report. All errors must be addressed in order

to submit the report. Logout – Logs the user out of MEGS. Application and User Information – Indicates the application that is currently being worked on,

the applicant agency, the application number, and the current user’s name.

Help

Main Menu

Application Menu

Errors Logout

Application and User Information

■ Help – Takes the user to specific help information for each page. This feature is the first source of assistance for questions or problems that users might encounter.

Report Menu

Report Errors View Comments

Consolidated Application

Header Details

HELPMain Menu

Application Menu

Errors Logout

Application and User Information

• Help – Takes the user to specific help information for each page.

• Each sub-grant’s budget detail page has a help page listing all the allowable function codes for that grant AND a description of what should be categorized under that function code for that grant.

Report Menu

Report Errors VIEW

COMMENTS

Consolidated Application

HELP Button & Budget Details

Don’t forget to scroll down. Each section of the application has its own section for

comments.

View Comments/Checklist

Application Information

Assurances & Certifications

Management Activities

Control Access to this Application

Review Grant Selections

Approval Status of Grants

View a PDF of this Application

View a Blank PDF

General Information

Grant Contact and Fiscal Agent Information

Consortium/Grant Member Information

School Level Budgeting (recommended)

Description of Equitable Access

Participation of Private Nonprofit Schools – Federal Programs

Budget Pages

Budget Summary

Links

Budget Summary

New

Title I, Part A Budget Summary (continued)

Indirect

Budget DetailReminder-Use Help for Function Codes

• Flexibility for program services

• Handouts describe transfer options and limitations if the district is identified for improvement

• Check with consultant before using this option

Transferability

Add/Edit Budget Item

Transferability

Program Information

Program Information Page Summary

Local School District Consolidated Plan

Consolidated Plan• Required for new PSAs• Required elements listed in MEGS• Upload plan in MEGS• Requires new plan (examples):

• Restructuring• Reorganizing district• Current plan expires• District chooses to develop new plan

• Updated plan (revision template found under Program Information)

• Error message will occur if this page is not reviewed

Local School District Plan Revision Template

Delivery Systems for Special Populations

Title II, Part A – Teacher and Principal Training and Recruiting

New

Title V, Part A – Innovative ProgramsLocal Uses of Funds

Attachments

Sample Letter to Private Nonprofit Schools (if applicable)

Local School District Consolidated Plan

Intermediate School DistrictConsolidated Plan

Additional Budget Detail Information

• Review Consolidated Application Checklist• Click on Error link in the menu header bar• Make any necessary corrections• Go to the application menu screen to click

the submit button• Print confirmation

To Submit Your Application

• Contact your Field Services Consultant:Region 1 . . . . . . . . . . 517-373-4009

Region 2 . . . . . . . . . . 517-373-0161

Region 3 . . . . . . . . . . 517-373-6341

Region 4 . . . . . . . . . . 517-373-4004

Region 5 . . . . . . . . . . 517-373-4212

Questions and Answers

Office of School Improvement Contacts

Mike Radke, Assistant Director

Office of School Improvement, Field Services

RadkeM@michigan.gov

Margaret Madigan, Supervisor

Field Services

MadiganM@michigan.gov